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1993 01 28 CC MinutesMINUTES OF THE REGULAR SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN January 28, 1993 The City Council of the City of Baytown, Texas, met in regular session on January 28, 1993, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following in attendance: Eva Benavides Council Member David Byford Council Member Ray Swofford Council Member Pete C. Alfaro Council Member Stephen DonCarlos Council Member Rolland J. Pruett Council Member Bobby J. Credille Mayor Bobby Rountree City Manager Norman Dykes Asst. City Manager Ignacio Ramirez City Attorney Eileen P. Hall City Clerk The meeting was opened with a quorum present, and Council member Alfaro offered the invocation, after which the following business was conducted: Special Presentation Flora Wilhite, Director of Sterling Municipal Library and Denise Fischer, Assistant Librarian and Director of the Literacy Program presented a brief video concerning the literacy program in Baytown. The video depicted the success of the program. Baytown has received national recognition. The city manager commended Ms. Fisher and those volunteers who have made the program such a success. Consider Approval of the Minutes of the Special Session Held on January 14, 1993 Council member DonCarlos moved for approval of the minutes of the special session held on January 14, 1993. Council member Alfaro seconded the motion. The vote follows: Ayes: Council members Benavides, Byford, Swofford, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None 930128 -2 Minutes of the Regular Session - Jan. 28, 1993 Consider Approval of the Minutes for the Regular Session Held on January 14, 1993 Council member Pruett moved for approval of the minutes for the regular session held on January 14, 1993. Council member Swofford seconded the motion. The vote follows: Ayes: Council members Benavides, Byford, Swofford, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None Consider Proposed Resolution Naming the Conference Room of the Baytown City Halt, the Don M. Hullum Conference Room The city manager noted that former Council member Hullum would always be remembered for his wit and wisdom and his ability to make a tense situation bearable. He was dedicated to his family, his friends, his community and to Texas A & M. The city manager read the entire resolution and stated that the administration recommended approval. Council member Alfaro moved for adoption of the resolution. Council member Byford seconded the motion. Normally, the entire council does not sign off on resolutions, but the entire council will sign this one. The vote follows: Ayes: Council members Benavides, Byford, Swofford, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None Dewolyn Hullum stated that she and her family are very appreciative of this honor. She emphasized that he thought a lot of council and enjoyed working with each member of council. Resolution No. 1164 A RESOLUTION NAMING THE CONFERENCE ROOM OF THE BAYTOWN CITY HALL, THE DON M. HULLUM CONFERENCE ROOM; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance Calling the Municipal Election for May 1, 1993 The proposed ordinance orders the municipal election for May 1, 1993 in accordance with the uniform election date set forth in the Election Code. It will be necessary to elect council members from District Numbers 1, 2 and 3 for two year terms. The proposed ordinance establishes procedures for holding the election and names the judges, alternates and locations of polling places. 930128 -3 Minutes of the Regular Session - Jan. 28, 1993 The only major change in polling places is to utilize Horace Mann Junior School Library for voting in Precinct No. 1123 rather than Ashbel Smith. This should not be a problem since the Justice Department precleared this location for Harris County and the Goose Creek Consolidated Independent School District elections. The administration recommended adoption of the ordinance. Council member Swofford moved for adoption of the ordinance. Council member Benavides seconded the motion. The vote follows: Ayes: Council members Benavides, Byford, Swofford, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None Ordinance No. 6509 AN ORDINANCE ORDERING THE MUNICIPAL ELECTION TO BE HELD ON THE 1ST DAY OF MAY 1993, FOR THE PURPOSE OF ELECTING THREE (3) COUNCIL MEMBERS FROM THE RESPECTIVE DISTRICT NOS. ONE (1), TWO (2), AND THREE (3); PROVIDING FOR THE ELECTION OFFICERS; DESIGNATING THE PLACES AND MANNER OF HOLDING SAID ELECTION; PRESCRIBING THE HOURS; ESTABLISHING THE CENTRAL COUNTING STATION; PROVIDING FOR AN EARLY BALLOT BOARD FOR EARLY BALLOTS; AND PROVIDING FOR THE POSTING AND PUBLICATION OF NOTICE. Consider Proposed Ordinance Authorizing Letter Agreement with Exxon for Street Lights Along Bayway Drive and J.B. LeFevre Drive Exxon Corporation has requested installation of 35 street lights at their facility entrances on Bayway Drive and J.B. LeFevre Drive. The lights will be installed on wooden poles and Exxon has agreed to pay the monthly charged estimated at $9.38 per light (annual cost of $3,939.60) for a five year period. At the end of the five year period the city could renegotiate with Exxon to continue payment, the city pay the cost, or have the lights removed. If the city provides H L & P sixty days notice requesting removal of the lights, no charge will be assessed. The administration recommended adoption of the ordinance. Council member Pruett moved for adoption of the ordinance. Council member Swofford seconded the motion. The vote follows: Ayes: Council members Benavides, Byford, Swofford, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None 930128 -4 Minutes of the Regular Session - Jan. 28, 1993 Ordinance No. 6510 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN LETTER AGREEMENT WITH EXXON COMPANY, U.S.A. FOR PAYMENT OF THE MONTHLY SERVICE COST ASSOCIATED WITH THE PROPOSED STREET LIGHTS ALONG BAYWAY DRIVE AND J.B. LEFEVRE DRIVE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance Authorizing Agreement with Baytown Housing Finance Corporation The proposed ordinance authorizes an agreement with Baytown Housing Finance Corporation. The city received $1,177,095.43 from Baytown Housing Finance Corporation which was 2/3 of the net proceeds from bond refinancing. This agreement commits the city to indemnify the Baytown Housing Finance Corporation for any arbitrage liability they might have, but only to the extent of the $1,177,095.43 received. This would apply to arbitrage liability that was over and above the $587,665.34 which the Baytown Housing Finance Corporation retained as their portion of the bond refinancing proceeds. The Finance Committee (Council members DonCarlos, Alfaro and the late Don Hullum) met with the Baytown Housing Finance Corporation to develop this agreement. This ordinance additionally contains a finding by the city council that the indemnification agreement accomplishes a public purpose and that the agreement contains sufficient safeguards to insure that the funds are in fact used to accomplish that purpose. The administration recommended approval of the ordinance. Council member Pruett moved for adoption of the ordinance. Council member DonCarlos seconded the motion. The vote follows: Ayes: Council members Alfaro, DonCarlos Mayor Credille Nays: None Benavides, Byford, Swofford, and Pruett Ordinance No. 6511 AN ORDINANCE AUTHORIZING THE MAYOR OF THE CITY OF BAYTOWN TO EXECUTE AND ATTEST AN INDEMNIFICATION AGREEMENT BETWEEN THE CITY OF BAYTOWN AND THE BAYTOWN HOUSING FINANCE CORPORATION; FINDING THAT SAID INDEMNIFICATION AGREEMENT ACCOMPLISHES PUBLIC PURPOSE; FINDING THAT SAID INDEMNIFICATION AGREEMENT IS ACCOMPANIED BY CONTROLS THAT INSURE THAT SAID INDEMNIFICATION AGREEMENT IS IN FACT USED TO ACCOMPLISH A PUBLIC PURPOSE; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 930128 -5 Minutes of the Regular Session - Jan. 28, 1993 Consider Proposed Ordinance Authorizing the Expenditure of Funds from the Baytown Housing Finance Corporation Bond Refunding During the budget work sessions, council was presented with a list of options for the use of Baytown Housing Finance Corporation Bond refunding. The administration is recommending the expenditure of $268,600 as follows: 1. Police vehicle $13,000.00 2. ADA Modifications 50,000.00 3. Three (3) light poles at Sports Complex 5,600.00 4. Water Tower on Baker Rd. 125,000.00 *5. Funding for Zoning Consultant 75.000.00 $268,600.00 *Although this item was not originally included in the list of options, it has been discussed. The Legal Department has consulted with our bond council to clearly define how the bond refunding can be utilized. It can be used for arbitrage liability, if necessary, and /or capital improvement projects. It cannot be used for salaries or ongoing expenses. All of the projects listed above are capital projects with the exception of the funding for the Zoning Consultant. Several items on the original list are not considered capital projects. Budgeted capital projects will be identified that can be purchased with the bond refunding; therefore, releasing budgeted funds for the non - capital items. Council approval will be obtained prior to spending funds on any of the remaining projects on the list. The administration recommended adoption of the ordinance. Council member Swofford moved for adoption of the ordinance. Council member Alfaro seconded the motion. The vote follows: Ayes: Council members Benavides, Byford, Swofford, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None Ordinance No. 6512 AN ORDINANCE AUTHORIZING AND APPROVING THE EXPENDITURE OF FUNDS IN THE AMOUNT OF TWO HUNDRED SIXTY -EIGHT THOUSAND SIX HUNDRED AND NO /100 DOLLARS ($268,600.00) FROM THE BAYTOWN HOUSING FINANCE CORPORATION BOND REFUNDING; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. id 930128 -b Minutes of the Regular Session - Jan. 28, 1993 Consider Proposed Ordinance Amending Chapter 17, "Miscellaneous Provisions and Offenses" of the Code of Ordinances to Prohibit Smoking in All City Buildings Much has been written about the hazards of second -hand tobacco smoke in the work place. Recent Texas workers compensation cases have found allergies and respiratory disorders triggered by exposure to smoke to be compensable. Employers failing to prevent smoke exposure could be liable for cardiopulmonary diseases inherit to tobacco smoke. In August of 1992 information became available that smoking related illnesses, including that caused by secondary smoke, are compensable under Worker's Compensation in Texas. As of January 7, 1993, the Environmental Protection Agency determined that tobacco smoke, including secondhand smoke, does cause cancer and is officially in the same category as benzene, mustard gas, arsenic and asbestos. Tobacco smoke is now considered a "Class A Carcinogen," or cancer causing agent. Other entities in our area to take this action include Harris County, the City of Houston, Houston ISD, and Goose Creek CISD. In light of this evidence we feel a proactive stand with regard to employees' and citizens' health should be taken. We are recommending that all City of Baytown buildings, under the control of the City, be declared smoke free. Council member Pruett moved for adoption of the ordinance. Council member Swofford seconded the motion. The vote follows: Ayes: Council members Alfaro, DonCarlos Mayor Credille Nays: None Benavides, Byford, Swofford, and Pruett Ordinance No. 6513 AN ORDINANCE AMENDING SUBSECTION (d)(5) "A SMOKING AREA MAY NOT BE DESIGNATED IN:" OF SECTION 17 -23, "SMOKING PROHIBITED IN PUBLIC PLACES," OF CHAPTER 17, "MISCELLANEOUS PROVISIONS AND OFFENSES," OF THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN, TEXAS; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. Consider Proposed Ordinance Awarding Bid for Purchase /Lease Purchase of Dispatch Consoles for Fire, Police and Emergency Medical Services During the time we advertised for dispatch console bids and received the bids, H- GAC awarded a communications contract to Motorola. We have evaluated the Motorola proposal and compared it to the console bids. We are recommending rejection of the bids on dispatch consoles for the following reasons: 1. Bids did not include installation, training, and programming equipment. 930128 -7 Minutes of the Regular Session - Jan. 28, 1993 2. Delivery would be in 90 - 120 days. 3. Equipment consists of outdated technology. 4. Limited support and service. 5. Cost of 2 dispatch stations is $57,000. Cost for a third station is approximately $16,000. We recommend purchasing Motorola's furniture, operator electronics, central electronics bank, and a third additional station from the H -GAC contract. The following is a list of advantages: 1. Turn -key installation. 2. Local training for our technician during installation by local vendors includes ship and training. 3. Allows for expansion into future technology /trunking capability. 4. Single vendor responsibility for repair and performance. 5. Delivery within 60 days. This will be a lease purchase from H -GAC. The total purchase price is $153,687.40. We will make a down payment of $40,000. The remaining balance will be $113,687.40 divided into three annual payments of $40,254.21 at 6.18% interest payable on October 15 of each of the next three budget years. The administration recommended approval of the ordinance. Council member Byford moved for adoption of the ordinance. Council member Alfaro seconded the motion. The vote follows: Ayes: Council members Benavides, Byford, Swofford, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None Ordinance No. 6514 AN ORDINANCE OF THE CITY COUNCIL, CITY OF BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF ONE HUNDRED SIXTY -FOUR THOUSAND THREE HUNDRED NINETY -SEVEN AND 61/100 DOLLARS ($164,397.61) TO HOUSTON- GALVESTON AREA COUNCIL FOR THE LEASE PURCHASE OF DISPATCH CONSOLES; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. For bid tabulation, see Attachment "A." 930128 -8 Minutes of the Regular Session - Jan. 28, 1993 Consider Proposed Resolution Deactivating the Baytown Volunteer Fire Department and Creating the Baytown Fire and Rescue Auxiliary The city manager stated that as discussed earlier in council work session no one likes to see traditions pass; however, because of state and federal mandates the administration is recommending deactivation of the Baytown Volunteer Fire Department. At this time volunteers are not required to comply with the same set of standards as paid fire fighters. In order to comply with ADA and other requirements, volunteer fire fighters should have the same training as paid fire fighters. The estimated cost for bringing the current volunteers up to date and into compliance with regulations is $52,993 for the first year and $38,000 per year thereafter. Additional members would increase the costs accordingly. The staff would like to form a new organization, the Baytown Fire and Rescue, as a way for citizens to contribute their time and talents. John L. Sisson, volunteer fire fighter was recognized. Mr. Sisson requested that council consider retaining the volunteers. He stated that the volunteers have the highest respect for training requirements and physical requirements and that those still willing and able should have the opportunity to continue to participate. John Donnelly, volunteer fire fighter was recognized. Mr. Donnelly stated that he had participated in the work session discussion and that there are fire fighters presently being trained as well as two who have completed training. The city manager stated that the city would reimburse the cost to the fire fighters for their training. Mr. Donnelly opposed the deactivation of the Baytown Volunteer Fire Department and stated that their is no way that the city can train paid fire fighters for less than they can train volunteer fire fighters. The city manager pointed out that the ordinance does not create the Baytown Fire and Rescue Auxiliary, that will be created through the Fire Department. Council member DonCarlos moved for adoption of the resolution. Council member Pruett seconded the motion. Council member Alfaro remarked that the Baytown Volunteer Fire Department had performed a great service for the City of Baytown. However, in 1991 only two fire fighters met qualification standards and only three last year. Therefore, he would have to vote for the motion. Council member DonCarlos reiterated that he too had reservation. However, participation had dropped drastically. He did stress the long and important service to the city that the volunteers had performed. He also noted that the administration is looking at other ways that the volunteers may participate. Council member Benavides stated that the facts indicate low volunteer participation in training which puts the paid fire fighters, as well as the volunteers at great risk. 930128 -9 Minutes of the Regular Session - Jan. 28, 1993 Council member Pruett stated that he thought of the Volunteer Fire Department as an old friend. They were formed when the town was small and did a great service. Times have changed, new technologies are here, along with new and more stringent requirements. The council is concerned with liability to the city. Mayor Credille emphasized that as times change, methods change and things have a way of moving on. The vote follows: Ayes: Council members Benavides, Byford, Swofford, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None Resolution No. 1165 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, DEACTIVATING THE BAYTOWN VOLUNTEER FIRE DEPARTMENT, CANCELLING ANY AGREEMENTS WITH ANY BAYTOWN VOLUNTEER FIRE FIGHTERS STATIONS, AND REQUIRING THE RETURN TO THE CITY OF BAYTOWN OF ANY CITY EQUIPMENT AND /OR FUNDS CURRENTLY IN THE POSSESSION OF VOLUNTEER FIRE FIGHTERS AND /OR THE BAYTOWN VOLUNTEER FIRE DEPARTMENT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Resolution Authorizing Extended Benefits to Widows of Volunteer Fire Fighter Retirees under HB 258 The City Baytown's volunteer fire fighters have retired under two different retirement systems. Under HB411, the retiree's spouses, who are eligible for monthly benefits, receive those benefits as long as they remain alive (regardless of remarriage or regardless of when they married the fire fighter). Spouses of retirees who retired under HB258 can only receive this benefit upon authorization by city council. Therefore, the recommendation is that council authorize spouses of volunteer fire fighters who are eligible for monthly pensions (regardless of remarriage or regardless of when they married the fire fighter) to receive those monthly benefits as long as they remain alive. Retirees under HB258 receive only $36 monthly and under HB 258 the spouse receives two- thirds of that amount or $24. We have only ten individuals who would be affected by this change in benefits. Deactivation of the Volunteer Fire fighter Program will not affect these benefits. The administration recommended approval of the resolution. 930128 -10 Minutes of the Regular Session - Jan. 28, 1993 Council member Byford moved for adoption of the resolution. Council member Pruett seconded the motion. The vote follows: Ayes: Council members Benavides, Byford, Swofford, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None Resolution No. 1166 A RESOLUTION AUTHORIZING EXTENDED BENEFITS TO WIDOWS OF VOLUNTEER FIRE FIGHTER RETIREES; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Resolution Establishing a Street /Facility Naming Policy. Although council asked for a Street Naming Policy, the administration felt that city owned facilities should be considered as well. There has been a Park Naming Policy in place for several years, so Parks facilities are not considered as part of this policy. The proposed policy is to serve as a guide in the city's effort to name or rename streets and public facilities constructed by the city. The policy does not limit private developers in naming streets in subdivision. The city council reserves the right to refer any requests to name or rename a street or public facility to the appropriate department or commission. The administration recommended adoption of the resolution. Council member Swofford moved to adopt the resolution. Council member DonCarlos seconded the motion. Council member DonCarlos stated that under classification criteria Item 1, he felt that elected or appointed officials must be out of office for a minimum of two years before consideration may be given would be more appropriate than one year. Council member Swofford agreed to amend his motion to include amending the last sentence in the guidelines under classification criteria No. 1 to read "elected or appointed officials must be out of office for a minimum of two years before consideration may be given." Council member DonCarlos seconded that amendment. Council member Pruett felt that adoption of this policy would limit the present council, as well as the next council in the naming of streets or city facilities. Council member Benavides felt that council should have a criteria for naming streets and other city facilities. Council member Alfaro pointed out that the policy is only a guide. Council member DonCarlos stated that he had specifically requested development of a street naming policy because there were no guidelines. There are a number of future projects which may require the naming of city facilities. 930128 -11 Minutes of the Regular Session - Jan. 28, 1993 Council member Swofford concurred that this council or a future council may wish to name a facility and feel restricted especially if one has to wait two years to name the facility. The vote follows: Ayes: Council members Benavides, Byford, Alfaro, and DonCarlos Mayor Credille Nays: Council members Swofford and Pruett Resolution No. 1167 A RESOLUTION ESTABLISHING A STREET /FACILITY NAMING POLICY, APPROVING PROCEDURES FOR SAME; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Approval of the Request for Proposals for Zoning Consultant The city manager outlined each section of the zoning request for proposals as follows: I. General Instructions This Section Includes: a) Dates and time 1) Pre - proposal Conference - Monday, February 22, 1993 2) Deadline for proposal - Friday, March 12, 1993 b) Instructions as to content and form of the proposal are outlined c) Richard Harris, Director of Planning and Community Development is identified as the Project Director d) The "Lead Team" is established to provide primary review of the tasks to be completed under the Scope of Services. e) The Lead Team members include the city staff and members of the Growth Management and Development Commission and the Baytown Area Long Range Planning Commission. These two commissions will act as one with regard to the development and review of the Zoning Ordinance. 930128 -12 Minutes of the Regular Session - Jan. 28, 1993 II. Description of Work This Section Includes: a) The elements of the planning process b) A time line for completion c) Citizen participation requirements d) Back ground /history of recent planning efforts e) Project Goals f) Scope of services /work programs g) Deliverables (required documents, assessments, reports, ordinances, etc.) III. Proposed Outline and Content This Section Includes: a) Specks of what the proposer should include in the proposal packet b) Evaluation criteria c) Evaluation committee - three council members, the Director of Planning and Community Development, and the City Manager Zoning Consultant RFP Tentative Time Line January 28, 1993 - Council approve RFP February 1, 1993 - Advertise February 22, 1993 - Pre proposal Conference March 12, 1993 - Proposal Deadline Mar 15 - Apr 2, '93 - Evaluation Team Review /Interview April 8, 1993 - Award Proposal September, 1993 - Draft of Zoning Regulations to Lead Team October, 1993 - Draft of Zoning Regulations to City (6 mos.) Council - Initial Public Hearings held February, 1994 - Lead Team review proposed zoning Ordinance and map March, 1994 - Lead Team review and approve zoning ordinance and map April, 1994 - Zoning ordinance and map presented to City (12 mos.) Council for adoption The administration recommended approval to advertise for request for proposals for zoning consultant. Council member Benavides moved to accept the recommendation of the administration. Council member Pruett seconded the motion. 930128 -13 Minutes of the Regular Session - Jan. 28, 1993 After some discussion, Council member Benavides included in her motion that a public vote will be held on the ordinance so that the citizens of Baytown will have the final decision and that the three members of council who will serve on the Evaluation Committee are Mayor Credille, Council member Pruett and Council member DonCarlos. Council member Pruett seconded those additions. The vote follows: Ayes: Council members Benavides, Byford, Swofford, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None Consider Proposed Resolution Designating City of Baytown Representatives to Houston - Galveston Area Council General Assembly and Board of Directors Council member Pruett moved for adoption of the resolution designating Council member Alfaro as the representative of the City of Baytown to the Board of Directors and the General Assembly of the Houston - Galveston Area Council for the year 1993 and Ray Swofford as alternate should Pete C. Alfaro become ineligible. Council member Benavides seconded the motion. The vote follows: Ayes: Council members Benavides, Byford, Swofford, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None Resolution No. 1168 A RESOLUTION APPOINTING PETE C. ALFARO AS REPRESENTATIVE OF THE CITY OF BAYTOWN TO THE BOARD OF DIRECTORS AND THE GENERAL ASSEMBLY OF THE HOUSTON - GALVESTON AREA COUNCIL FOR THE YEAR 1993 AND RAY SWOFFORD AS ALTERNATE SHOULD PETE C. ALFARO BECOME INELIGIBLE OR RESIGN. Consent Agenda: Council considered the Consent Agenda as follows: a. Proposed Ordinance No. 930128 -7 awards the annual cationic polymer contract to Allied Colloids, Inc. in the amount of $37,125. Invitations to bid were mailed to eight suppliers and we received two bids and two no bids. We recommend approval. 930128 -14 Minutes of the Regular Session - Jan. 28, 1993 b. Proposed Ordinance No. 930128 -8 awards the bid for installation of carpet at the Municipal Court to Chatham Construction Company in the amount of $3,488. Invitations to bid were mailed to four suppliers and we received two bids and one no bid. We recommend approval. C. Proposed Ordinance No. 930128 -9 awards the bid for the annual concrete pipe contract to Bay Concrete Products, Inc. in the amount of $82,396. Invitations to bid were mailed to three suppliers and we received three bids. Invitations to bid were mailed to three suppliers and we received three bids. We recommend approval. d. Proposed Ordinance No. 930128 -10 awards the bid for PVC Sewer pipe for the Public Works Department to Golden Triangle Pipe Co. in the amount of $2,221.50. Invitations to bid were mailed to five suppliers and we received three bids. We recommend approval. e. Proposed Ordinance No. 930128 -11 awards the annual photographic supplies contract to Southwestern Camera in the amount of $22,416.44. The low bidder did not meet specifications. Invitations to bid were mailed to six suppliers and we received four bids. We recommend approval. f. Proposed Ordinance No. 930128 -12 awards the bid for fabrication of header pipe to be used at the booster pump station to R.W. Johnson Construction Co., Inc. in the amount of $3,341. The booster pump will provide additional water pressure in the USX and Tri Cities Beach area. Invitations to bid were mailed to six suppliers and we received five bids and one no bid. We recommend approval. g. Proposed Ordinance No. 930128 -13 awards the bid for purchase of 9 light poles to Koppers Industries, Inc. in the amount of $5,769. These will be used to replace the deteriorated light poles at the Gray Sports Complex. Three of the poles will be purchased from the Baytown Housing Finance Corporation funds. If Item No. 7 is not approved, we will purchase 6 poles. Invitations to bid were mailed to five suppliers and we received four bids and one no bid. We recommend approval. 930128 -15 Minutes of the Regular Session - Jan. 28, 1993 h. Proposed Ordinance No. 930128 -14 awards the bid for purchase of patrol cars from Knapp Chevrolet in the amount of $25,800. The bids were received on October 15, 1992 for $12,900 for each vehicle. The Police Department originally budgeted for six patrol cars and two K -9 vehicles. They are purchasing two patrol cars in place of the two K -9 vehicles. Electric rear doors have been located to upgrade existing K -9 vehicles which eliminates the need to purchase new K -9 vehicles at this time. One of the two vehicles will be purchased from the Baytown Housing Finance Corporation funds. If Item No. 7 is not approved we will purchase only 1 car. We recommend approval. Proposed Ordinance No. 930128 -15 awards the bid on sole source basis for purchase of signal equipment to Computerized Traffic Control, Inc. in the amount $5,795. As a part of the Traffic Light Synchronization grant program for improvements along Alexander Drive we will be replacing the control equipment at the intersection with McKinney Road. The equipment for this intersection must operate with the system in place on this roadway. The closed -loop equipment at the other nine signalized intersections along this roadway is Kentronics 170OLCD control equipment. The cost of this control equipment will be reimbursed by the Texas Department of Transportation (100 %) as provided in our grant agreement with them. We recommend approval. j. Proposed Ordinance No. 930128 -16 authorizes payment in the amount of $8,011.30 to J.M. Gribble for consulting fees in the C.L. Winter vs City of Baytown lawsuit. Mr. Gribble provided expert consulting services for developing the engineering facts in this lawsuit. This is for the period December 8, 1992 through December 31, 1992. We recommend approval. k. Proposed Ordinance No. 930128 -17 authorizes final payment in the amount of $6,200.60 to Frost Constructors, Inc. for Construction of Parks— '91 -92 Capital Improvements Program. All work has been completed as of January 7 at the N.C. Foote, Bergeron and Unidad Parks. Our consultants, Busch, Hutchison & Associates have inspected the sites and recommend approval of final payment. The total construction bid was $103,960 with a change order in the amount of $20,052. The total cost of the contract is $124,012. 930128 -1b Minutes of the Regular Session - Jan. 28, 1993 Although the contractor has completed his work, rededication of the N.C. f Foote Park is not planned until May /June. This will allow sufficient time for the Parks Department to make final equipment selections for completion of the playground. The installation of the equipment should occur in April /May. Joyce Wood of the West Baytown Civic Association has been advised of this schedule and concurs with the plan. We recommend approval. Consider Proposed Ordinance No. 930128 -18 authorizing expenditure of HIDTA Funds in the amount of $6,395 to expand and upgrade the HIDTA Security System. Houston HIDTA has recently expanded its facilities and now requires security coverage. The security company currently maintaining their security systems has provided excellent service. HIDTA has to expand its security coverage and also needs to update portions of their existing systems. The current provider will expand the system and update the necessary portions for $6,395. These funds will be paid out of the HIDTA account managed by the Director, Harris County Organized Crime and Narcotics Task Force. No city funds will be used. We recommend approval. M. Proposed Ordinance No. 930128 -19 amends Chapter 14, "Garbage, Trash and Brush," Sections 14 -1 and 14 -16 to change from a six week cycle for brush pickup to four week cycle and to increase the collection fee by $ .70 effective February 1, 1993. The increase of the sanitation rate of $ .70 per month as outlined in the proposed budget will cover the increased cost for the four week cycle for brush pickup. The monthly sanitation fee will increase from $10.96 to $11.66. The senior citizen rate will increase from $8.21 to $8.91. We recommend approval. n. Proposed Ordinance No. 930128 -20 amends City of Baytown Code of Ordinances, Chapter 17, "Miscellaneous Provisions and Offenses," Section 12, "Violation of State Law, Penalty," by deleting a portion. Chapter 17 needs to be amended to bring it into conformity with the update in the penalty for Class C Misdemeanors under the state statutes. Our code reads ".....and in no case shall such penalty exceed the sum of $200." The state statute has been changed to $500. We propose to amend our code by removing the portion that reads "....and in no case shall such penalty exceed the sum of $200. ", so that the city code will track the state code and would not need to be amended each time the state code changes. We recommend approval. 930128 -17 Minutes of the Regular Session - Jan. 28, 1993 o. Proposed Ordinance No. 930128 -21 amends Chapter 34 "Waste Disposal" of the Code of Ordinances, Section 56 D.2. Article II gave the City the option of allowing businesses to discharge solids and /or organic above the parameter limits by entering into a contractual agreement with the City to pay User Charges to compensate for the heavier loads. When Article IV was passed this option was inadvertently repealed. This amendment will reinstate this option and will read: However, such non - prohibited wastes may be accepted for treatment if: 1. The waste will not cause damage to the public sewers or be in violation of Section 34 -12 of Article II of this chapter as prohibited discharges; 2. The waste will not impair the treatment process; 3. the donor of the waste enters into a contractual and permit agreement as set forth in Article II. We recommend approval. p. Proposed Resolution No. 1169 authorizes the City Manager to make application to the Houston - Galveston Area Council for the Third Year Funding of D.A.R.E. This is the third year the city is making application to the Houston - Galveston Area County for a grant for the funding of the D.A.R.E. Program. This year the school district will pay 20% ($22,740.50), the city will pay 20% ($22,740.50) and the remaining 60% ($56,161) will be from grant funds. The total amount is $101,642. We recommend approval. Council member DonCarlos moved for adoption of the Consent Agenda. Council member Swofford seconded the motion. The vote follows: Ayes: Council members Benavides, Byford, Swofford, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None Ordinance No. 6515 AN ORDINANCE ACCEPTING THE BID OF ALLIED COLLOIDS, INC. FOR THE ANNUAL CATIONIC POLYMER SUPPLY CONTRACT AND AUTHORIZING PAYMENT BYTHE CITY OF BAYTOWN, THE SUM OFTHIRTY -SEVEN THOUSAND ONE HUNDRED TWENTY -FIVE AND NO /100 DOLLARS ($37,125.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 930128 -7) 1w 930128 -18 Minutes of the Regular Session - Jan. 28, 1993 Ordinance No. 6516 AN ORDINANCE ACCEPTING THE BID OF CHATHAM CONSTRUCTION CO. FOR THE INSTALLATION OF CARPET FOR MUNICIPAL COURT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF THREE THOUSAND FOUR HUNDRED EIGHTY -EIGHT AND NO /100 ($3,488.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 930128 -8) Ordinance No. 6517 AN ORDINANCE ACCEPTING THE BID OF BAY CONCRETE PRODUCTS, INC. FOR THE ANNUAL CONCRETE PIPE CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF EIGHTY -TWO THOUSAND THREE HUNDRED NINETY -SIX AND NO /100 DOLLARS ($82,396.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 930128 -9) Ordinance No. 6518 AN ORDINANCE ACCEPTING THE BID OF GOLDEN TRIANGLE PIPE FOR THE PURCHASE OF PVC SEWER PIPE AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OFTWO THOUSAND TWO HUNDRED TWENTY -ONE AND 50/100 DOLLARS ($2,221.50); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 930128- 10) Ordinance No. 6519 AN ORDINANCE ACCEPTING THE BID OF SOUTHWESTERN CAMERA FOR THE ANNUAL PHOTOGRAPHIC SUPPLIES CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF TWENTY -TWO THOUSAND FOUR HUNDRED SIXTEEN AND 44/100 DOLLARS ($22,416.44); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 930128 -11) Ordinance No. 6520 AN ORDINANCE ACCEPTING THE BID OF R. W. JOHNSON CONSTRUCTION CO., INC. FOR THE PURCHASE OF THE FABRICATION OF HEADER PIPES TO BE USED ON BOOSTER PUMP STATION AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF THREE THOUSAND THREE HUNDRED FORTY -ONE AND NO /100 DOLLARS ($3,341.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 930128 -12) 930128 -19 Minutes of the Regular Session - Jan. 28, 1993 Ordinance No. 6521 AN ORDINANCE ACCEPTING THE BID OF KOPPERS INDUSTRIES, INC. FOR THE PURCHASE OF THE LIGHT POLES AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF FIVE THOUSAND SEVEN HUNDRED SIXTY -NINE AND NO /100 DOLLARS ($5,769.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 930128 -13) Ordinance No. 6522 AN ORDINANCE ACCEPTING THE BID OF KNAPP CHEVROLET, INC. FOR THE PURCHASE OF PATROL CARS AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF TWENTY -FIVE THOUSAND EIGHT HUNDRED AND NO /100 DOLLARS ($25,800.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 930128- 14) Ordinance No. 6523 AN ORDINANCE AUTHORIZING THE PAYMENT OF THE SUM OF FIVE THOUSAND SEVEN HUNDRED NINETY -FIVE AND NO /100 DOLLARS ($5,795.00) TO COMPUTERIZED TRAFFIC CONTROL, INC. AS THE SOLE SOURCE FOR THE TRAFFIC CONTROLLER ASSEMBLY; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 930128- 15) Ordinance No. 6524 AN ORDINANCE AUTHORIZING THE PAYMENT OF EIGHT THOUSAND ELEVEN AND 30/100 DOLLARS ($8,011.30) TO J.M. GRIBBLE, INC. AS THE COST FOR CONSULTING FEES IN THE C.L. WINTER VS. CITY OF BAYTOWN LAWSUIT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 930128 -16) Ordinance No. 6525 AN ORDINANCE AUTHORIZING FINAL PAYMENT OF THE SUM OF SIX THOUSAND TWO HUNDRED AND 60/100 DOLLARS ($6,200.60) TO FROST CONSTRUCTORS, INC. FOR CONSTRUCTION OF PARKS -- 1991 -92 CAPITAL IMPROVEMENTS PROGRAM; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 930128 -17) Ordinance No. 6526 AN ORDINANCE AUTHORIZING AND APPROVING THE EXPENDITURE OF H.I.D.T.A. FUNDS IN THE AMOUNT OF SIX THOUSAND THREE HUNDRED NINETY -FIVE AND NO /100 DOLLARS ($6,395.00) TO UPGRADE AND EXPAND THE H.I.D.T.A. SECURITY SYSTEM ; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 930128 -18) 930128 -20 Minutes of the Regular Session - Jan. 28, 1993 Ordinance No. 6527 AN ORDINANCE AMENDING ARTICLE III, "RESIDENTIAL COLLECTION," SECTION 14- 13, °COLLECTION OF BRUSH" OF CHAPTER 14, "GARBAGE, TRASH AND BRUSH," OF THE CODE OF ORDINANCES TO PROVIDE FOR BRUSH COLLECTION EACH FOUR WEEKS; AND AMENDING ARTICLE IV, "FINANCIAL ADMINISTRATION," SECTION 14 -16, "CHARGE FOR COLLECTION," OF CHAPTER 14, "GARBAGE, TRASH AND BRUSH," OF THE CODE OF ORDINANCES TO PROVIDE FOR AN INCREASE IN RATES; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 930128- 19) Ordinance No. 6528 AN ORDINANCE AMENDING SECTION 17 -12, "VIOLATION OF STATE LAW; PENALTY," OF CHAPTER 17, "MISCELLANEOUS PROVISIONS AND OFFENSES," OF THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN, TEXAS; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 930128- 20) Ordinance No. 6529 AN ORDINANCE AMENDING SECTION 34- 56(d)(2), "OTHER INDUSTRIAL USERS," OF CHAPTER 34, "WASTE DISPOSAL" OF THE CODE OF ORDINANCES, CITY OF BAYTOWN, TEXAS; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 930128 -21) Resolution No. 1169 A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF BAYTOWN, TEXAS, TO MAKE APPLICATION TO THE HOUSTON - GALVESTON AREA COUNCIL FOR THE THIRD YEAR OF FUNDING OF D.A.R.E. BAYTOWN (DRUG ABUSE RESISTANCE EDUCATION); TO ACCEPT OR AFFIRM ANY GRANT AWARD THAT MAY RESULT THEREFROM; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. For bid tabulations, see Attachments "B" through 'T" Consider Confirmation of City Manager's Appointments to the Baytown Library Board The city manager requested confirmation of the appointment of Mary Hartman Brown, Ron Embry and Marceine Lanham to the Baytown Library Board. 930128 -21 Minutes of the Regular Session - Jan. 28, 1993 Council member Swofford moved to confirm the appointments. Council member Alfaro seconded the motion. The vote follows: Ayes: Council members Alfaro, DonCarlos Mayor Credille Nays: None Benavides, Byford, Swofford, and Pruett Consider Appointments to Electrical Board These appointments will be made at a future meeting. Consider Appointments to Community Development Advisory Committee These appointments will be made at a future meeting. Consider Appointment to Baytown Area West Chambers County Economic Development Foundation Board This appointment will be made at a future meeting. City Manager's Report 1991 BOND PROGRAM - Council was provided with a summary of the 1991 bond projects, including those under construction and other projects in the planning or designing phases; schedules of bonds that have been sold and a detailed list of where the city is on the projects. GAS FRANCHISE AUDIT PROPOSAL - The council has asked that an audit of the various franchises be performed. The staff would like to begin with the Entex franchise. A review of the Entex franchise will be performed to determine if there are under payments and if so, the cause. The auditor will brief the city attorney and city manager, as well as city council on the legal basis for claims for under payments and make a demand on Entex based on preliminary findings, negotiating a settlement for any past due claims and protect the city's interest as to future franchise payments and operation. On the second page of the RFP, blanks have been left for the percentage amounts to be paid to the successful bidder. The city manager stated that the staff would like to send this proposal out to firms that do this type work, review the RFP with them and come back to council with a recommendation for a firm to start on the Entex audit. Council had no objections. 930128 -22 Minutes of the Regular Session - Jan. 28, 1993 OPERATION BRIGHT STAR - The city manager reviewed the memorandum of understanding drafted by the administration for execution by the proper school and city officials. The Police Department agrees to have two police officers assigned to Lee High School campus each school day from January 19, 1993 to February 26, 1993; one officer each school day from March 1, 1993 until the end of school in May, 1993, and one officer at Sterling High School from January 19, 1993 through the end of school in May, 1993. Officers will devote their duties to the school campuses from 7:15 a.m. to 3:15 p.m. each school day and will be compensated with overtime pay from the City of Baytown. Included in the memorandum are the duties of these officers and the school district agrees to cooperate with assigned officers and reimburse the City of Baytown for salary and benefits up to $28,860. However, should there be an emergency of some kind, the City of Baytown would respond just as we have in the past. Council had no objection to the agreement. STREET LIGHTING CRITERIA - Council had requested that a Street Lighting Criteria be developed during budget sessions. The staff has developed a process by which the Growth Management Development Commission will review the proposed selection criteria and make recommendations. Some of the possible criteria which will be submitted to the Commission for their consideration include: 1. All major street intersections; 2. All other street intersections; 3. All alleys /street intersections; 4. Placement of street lights with spacing of every 500 to 1,000 feet depending upon circumstances surrounding the street; 5. High, persistent crime problems; 6. Locations of roadside hazards; 7. Costs /feasibility of installation. The administration would like time to work with the Growth Management Development Advisory Commission on this. According to the time frame outlined, submittal of the final recommendation would be late June or July, 1993. Council had no objections. In response to an inquiry from council, the city manager stated that once the criteria is established, previous requests for street lighting will be reviewed based on that criteria. ABANDONED /JUNK CARS - The administration plans to come to council with a revision to the abandoned /junk cars provision of the Code to streamline that procedure. UTILITY CONSTRUCTION CREW - The utility construction crew continues to replace water mains in the Fairpark Subdivision and as of January 27, 2,300 feet of 6 inch pipe has been installed on Midway from North Main to Kettering and 45 homes are being supplied by the new main. DRAINAGE MAINTENANCE CREW - As of January 26, over 3,000 feet of drainage ditch and culvert pipes have been cleaned in the Stewart Heights area. 930128 -23 Minutes of the Regular Session - Jan. 28, 1993 TML LEGISLATIVE LUNCHEON - All of the City of Baytown representatives do plan to eat lunch with the city manager and council on February 8. The flight is about 7:00 a.m. The administration will contact council with details. DARRELL DAVIS RECOGNIZED - The city manager called attention to the article written by Lieutenant Darrell Davis of the Baytown Fire Department concerning the Fire and Rescue Service in the San Jacinto Health Weekly. Mayor's Report to the Citizens Mayor Credille mentioned the dedication of the first structure on Goose Creek Stream. Exxon was recognized for its major contributions to this effort. There were about 150 Exxon employees working on site from about 8:00 a.m. to around 5:30 p.m. A check in the amount of $50,000 was contributed by Exxon to use as part of the matching funds on the project. He encouraged everyone to go by the playground. Inquiry/CommentsFrom Council In response to council inquiry the city manager stated that there is a rendition of the Goose Creek Stream project which has been on display at City Hall from time to time. That rendition is taken by staff members to various civic groups and organizations around town when they are making presentations. Council member Alfaro suggested that a plaque be established to recognize those contributors. The mayor stated that there will be a plaque at the site, and Jo Roosa stated that there is to be recognition for each contributor individually. The committee will be asked to consider the possibility of a plaque to recognize individual contributors. Introduction of Chief Building Inspector Kent Laza introduced Lynn Hanson, the new Chief Building Inspector for the City of Baytown. Adjourn There being no further business to be transacted, the meeting was adjourned. Eileen P. Hall City Clerk x a 0 0 N rn O� O� v N � F Q 0 w o U O a. a r Exbibi nAu a N r F N x r w U z U a F a a U W > z ►, w %D U N M , a °: a w H r .] x Ln a w z w t� vi ►+ U aG a x a a H W F to rr x O z W ac o a w o O U O F GG �n •t a fn U O F r x Ln d I w u w O U U a a g Q a 3 a F a o •. .3 O z o s � x w o U O M U; a o a a Go F F - O ►+ F �+ z z x a w w a U Q W U. w 3 O «� U O w N Q a o w z a z U .3 O O " U � o a z H w z w • N Vl -- z z 0 O w W F F a a ►• O O U O .+ VI O z F .a O a o u u a U x �w+ Q t� u -1 � w F a U O a j a V) cn M O F O a a a• of s w F -� z O N H RC a C] a F I o� tr r .. e N •� .-� .-r M a, >. a w F � O il Q W U M a H x w w U M a a E• N z w U • w a a a M O H O Xi x hq W M W C7 O F U O a `o to a U H N a z O w =) I x w U N u a a to F O O x N N U W W a a W O U U ►+ W O a w °' Ea+ a U H H W N `a a z W O N W -+ U M to a o :. a o O N N - x H U W 1 N Op m U C' •s' a �n u H W a M M 3 z a tL N Y O W H U) O H z .� a O N U lz a w U N to U .i w H 0. CL a N N I O 6•+ F / z O � a H � CY i w � il Q CITY OF BAYTOWN BID TABULATION TITLE: ANNUAL CATIONIC POLYMER SUPPLY CONTRACT BID NUMBER: 9311 -21 DATE: JANUARY 5, 1993 2:00 P.M. ITEM QTY UNIT DESCRIPTION ALLIED COLLOIDS, INC. CITI -CHEM, INC. RHONE POULENC MAINTENANCE ENGINEER UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE 1. 27,560 LBS. CATIONIC POLYMER 1.35 37,125.00 1.387 38,142.50 NO BID NO BID After testing, evaluated on cost Percol 767-$24.10 Chemfloc 40L- $37.54 per dry ton of sludge produced: Percol 778 - $26.83 Same price Iper pound for either product ' DELIVERY 48 HOURS A 0 48 HOURS A O SUPPLIER LOCATION SUFFOLK, VA. CHERRY HILL, NJ. PARSIPPANY, NJ. HOUSTON, T . * SPECIAL CONDITIONS I NON RESIDENT BIDDER I NON RESIDENT BIDDER I Could not meet 50% I Could not meet Virginia has New Jersey has active polymer content packaging per specs reciprocol preference reciprocol preference per specifications Last year's: Allied Colloids, Inc. $1.39 per lb. r* Percol 767 27,500 lbs. = $38,215.00 ANNUAL CATIONIC POLYMER SUPPLY :HEM LINK They can't meet the 50% active polymer content minimum specifications. AINTENANCE ENGINEERING They decline to bid because theycan't• meet the lined snap on top drums. :lso, they have bid with us before and never gotten the bid. =ALGON CORPORATION They told us they can not be competitive so they refused to bid. 'ERAS TECHNOLOGY They would not give a reason to why they did not bid. 'HOME POULEMC They can't meet the 50% active polymer content minimum specifications. ESTERN WATER MANAGEMENT, INC. Left message on answering machine 1/21/93. W W �►y a N u N a 0 i1. w a v O z O N H 4 a H In z M v N I 14 in Q1 0 0 N rn o+ ON rl O p�. 4 O h w a O w u N a a bddbit "C" H x w U N a a H N z a U N a � H x ° w a w m H z E, a to 10 H EO+ � z aao U e•�1 N a �o a � H � a w a —ae M 3: W u H N a >4 Ul 3 A H w N N O N O H O 0 a a ao 00 Q W W U U SEC a >4 H C 0 V 5 N m z 0 o M a 0 a a u a w G, o w . a a. W Q p VJ U H z O a a F* a rl w . M CARPET FOR COURT HOMASON INTERIORS Left several messages for Harlan Thomason and no one ever returns my alls. r CITY OF BAYTOWN BID TABULATION TITLE: CONCRETE PIPE CONTRACT BID NUMBER: 9311 -25 DATE: JANUARY 4, 1993 2:00 P.M. r ITEM QTY UNIT DESCRIPTION BAY CONCRETE PRODUCTS GIFFORD -HILL & CO. SO. HOUSTON CONCRETE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE CONCRETE PIPE 1A. 1506 FT. 12" 4.46 6,690.00 4.87 7,305.00 4.36 6,540.00 B. 3800 FT. 15" 5.07 19,266.00 6.31 23,978.00 4.93 18,734.00 C. 2000 FT. 18" 5.73 11,460.00 7.23 14,460.00 5.65 11,300.00 D. 1000 FT. 24" 8.71 8,710.00 10.15 10,150.00 8.10 8,100.00 E. 500 FT. 30" 12.32 6,160.00 14.12 7,060.00 NO BID F. 100 FT. 36" 17.88 1,788.00 20.26 2,026.00 NO BID G. 100 FT. 42" 27.46 2,746.00 28.68 2,868.00 NO BID H. 800 FT. 48" 31.97 25,576.00 35.26 28,208.00 NO BID GRAND TOTAL 82,396.00 96,055.00 44,674.00 DELIVERY 1 DAY ARO 2 WEEKS ARI 1 DAY ARO SUPPLIER LOCATION SANTA FE, X. HOUSTON, TX SO. HOUSTO LAST YEA 'S. PRI ES: BAY CONCRETE PR DUCTS lA 1500 FT. 12" 4.52 6,780.00 B C 3800 FT. 2000 FT. 15" 18" 5.10 5.84 19,380.00 11,680.00 D 1000 FT. 24" 8.77 8,770.00 E 500 FT. 30" 12.41 6,205.00 rt F 100 FT. 36" 17.88 1,788.00 G 100 FT. 42" 24.37 2,437.00 Q H 800 FT. 48" 28.21 22,568.00 GRAND TOTAL 79,608.00 BID TABULATION TITLE: PVC SEWER PIPE BID NUMBER: 9311 -34 DATE: JANUARY 6, 1993 2 :00 P.M. ITEM QTY UNIT DESCRIPTION GOLDEN TRIANGLE PIPE 0 & R UTILITIES SOUTHWESTERN UNDERGROXIND UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE 1. 1501 FEET SEWER PIPE 1.43 2,145.00 1.44 2,160.00 1.51 2,265.00 2. 10 EACH TEES 7.65 76.50 8.90 89.00 8.79 87.90 TOTAL 2,221.50 2,249.00 2,352.90 DELIVERY 30 DAYS ARI 30 DAYS ARI 30 DAYS ARI SUPPLIER LOCATION BEAUMONT, TX. HOUSTON, TX. HOUSTON, TX. W rt 03 z PVC SEWER PIPE ROHAN COMPANY Did not receive bid in time to bid. )AVID XCALLEN PIPE & SUPPLY Left message on 1/20/93. CITY OF BAYTOWN BID TABULATION TITLE: ANNUAL PHOTOGRAPHIC SUPPLIES CONTRACT BID NUMBER: 9312 -38 DATE: JANUARY 7, 1993 2:00 P.M. HPI INTERNATIONAL SOUTHWESTERN CAMERA KEEPSAKE JOBAR, INC. ITEM QTY UNIT DESCRIPTION UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE I 1 LOT FILM 17,383.07 19,868.59 19,915.21 19,976.82 II 1 LOT CHEMICALS 575.15 516.47 713.75 979.58 III 1 LOT PAPER & BATTERIES 1,854.44 2,031.38 2,122.64 2,590.60 GRAND TOTAL •19,812.66 22F416.44 22,751.60 23,547.00 DELIVERY AS REQUEST AS REQUEST AS REQUEST AS REQUEST SUPPLIER LOCATION J.Y. BROOKLYN, Y HOUSTON, TX. (0 BAYTOWN, TX. ID BELLAIRE, TX. ID *SPECIAL CONDITIONS *DOES NOT JEET SPECS. DID NOT BID ALL KODAK FILM AS SPECIFIED. NON RESIDENT BIDDER LAS YEAR'S PRICES: KEEPSAKE C' I 1 LOT FILM 18,234.70 c~r II 1 LOT CHEMICALS 1,221.53 III 1 LOT MISCELLANEOUS 2,284.40 GRAND TOTAL 21,740.63 PHOTOGRAPHIC SUPPLIES :YLARR CAMERA Talked with Jerry Mize and they could not meet the delivery :quirements. )USTON WHOLESALE ELECTRONICS Did not receive bid. Address was verified and is correct. CITY OF BAYTOWN BID TABULATION TITLE: FABRICATION OF HEADER PIPE TO BE USED ON BOOSTER PUMP STATION BID NUMBER: 9312 -49 DATE: JANUARY 19, 1993 2:00 P.M. ITEM QTY UNIT DESCRIPTION R.W. JOHNSON CONSTR. L.S. MITCHELL & SONS WAGNER SERVICES HINSON, INC. UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE 1. 1 LOT FABRICATION OF HEADER PIPE TO BE USED ON BOOSTER PUMP STATION 3,341.00 4,000.00 4,800.00 4,980.50 SUPPLIER LOCATION BAYTOWN, TI. HIGHLANDS,ITX. WILLIS, TX. CHANNELVIEI, TX. CASHIER'S CHECK CASHIER'S CHECK I CASHIER'S CHECK CASHIER'S CHECK e+ CITY OF BAYTOWN BID TABULATION TITLE: FABRICATION OF HEADER PIPE TO BE USED ON BOOSTER PUMP STATION PACE 2 BID NUMBER: 9312 -49 DATE: JANUARY 19, 1993 2:00 P.H. ITEM QTY UNIT DESCRIPTION B & H VENTURES, INC. A &M MACHINE & WELDING UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE 1. 1 LOT FABRICATION OF HEADER PIPE TO BE USED ON BOOSTER PUMP STATION 5,490.00 NO BID SUPPLIER LOCATION BAYTOWN, TI. BAYTOWN, T9. CASHIER'S CHECK a 0 0 N o+ CA lq N LA W 1 to O O N a M T !! H 4W a C! D a z a w a m ti w ul O U •+ U ri a o 0 a Ln z o Exhibit " N' H E+ r a i w a —• W0 U � aG N H U ►+ A4 a r W w a ao a r o H a z z o z o U a N U V L H Q U a aro t� z H H w a o w —• U N N H WO a a r a U a co 01 a � H H owiG a N z m ti 4a1 U O m x a N a O a H X a w w —x H U O CA w W w a C� o z a r o �Ol W H OG ttn O 5 rt S U O M N a o� w a �o a H H Ln w o a w —oe z W O F H H U O N H W N a •� D Z °i w %D w H � a 0 a z 0 F �t o a a N >+ a a a w a w to W D F O T O N C7 w a 1-4 U z 4 M W >. H m a x w H '+ 0 H t0 N 7C a 0 0 N en o+ 0% d •4 W � W 1 a � N O O N c� o H a a w W h w z a w H O H H H a H to o W U H a H x w w U H a a H z a w U a a H x w w U M a a E+ H z a w U H a a H x w w U M a a H z W U M a a E+ o x M w tD O w U O F M z w a a H H N H � x z O H H z O H a H a vl a• a ►+ w U O vl a H a D H tail � o N C7 H a H U z a o w H ON a x w M � o O N F H a a m � m W � O H 0 0 N Im a+ N 14 O O u1 M T W m O a H w m z a O H m 0 W U M a a Eddbit "I" H x w w U M a a F N z w u N a a F x W W u N a a F rr z 0 w u N a a H x w w u M a a H N U O O N a a o O 0 o W F r r r r O W j w U O po a F x u N a °i o ul z H Ad a F (n a O y a�Z 00% z 0 0 H N 1�. a U U O a+ a c O > a tz 1-4 �O 1.4 116 a C7 O u) z x u O � w >. E» a �u z w N JOE CAMP FORD - TALKED TO DAVID, DEALERSHIP HAS GONE THROUGH MANAGEMENT CHANGES AND NO ONE HAS BEEN GIVEN THAT JOB YET. HE WAS VERY SORRY THAT HE DID NOT HAVE THE TIME TO BID, BUT WOULD LIKE TO STAY ON BIDDER'S LIST AND BID IN THE FUTURE. A C COLLINS - TOM TEEL SAYS HE WAS BUSY BIDDING ON THE OTHER TWO BIDS WE HAD THAT HE COMPLETELY OVERLQOKED THIS BID, HE WOULD LIKE TO BID AGAIN IF HE COULD. RON CRAFT - TALKED TO MICHEAL ISHAM, HE GOT HIS DAYS MIXED UP, THOUGHT THE BID OPENING WAS ON FRIDAY, 10/16/92. HE WOULD LIKE TO BID AGAIN IF HE CAN. B J FORD - HAROLD KILGORE WILL CALL BACK AFTER LUNCH. AS OF 4:40 PM HE HAD NOT RETURNED'OUR PHONE CALL. BAILEY FORD - TALKED WITH STEVE STONE BEFORE BIDS WERE MAILED AND HE DID NOT HAVE TIME TO BID AND DID NOT WANT US TO SEND HIM A BID. SLR /CALL /93 SPECS /10/16/92