1992 10 08 CC MinutesMINUTES OF THE REGULAR SESSION
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
October 8, 1992
The City Council of the City of Baytown, Texas, met in
regular session on Thursday, October 8, 1992, at 6:30 p.m. in
the Council Chamber of the Baytown City Hall with the following
in attendance:
Eva Benavides
Pete C. Alfaro
Stephen DonCarlos
Rolland J. Pruett
Bobby J. Credille
Bobby Rountree
Norman Dykes
Ignacio Ramirez
Eileen P. Hall
Absent: Ray Swofford
Council Member
Council Member
Council Member
Council Member
Mayor
City Manager
Asst. City Manager
City Attorney
City Clerk
Council Member
The meeting was called to order with a quorum present, and
Council member Benavides offered the invocation, after which the
following business was conducted:
Consider Approval of the Minutes for the Special Session Held on
September 21, 1992
Council member DonCarlos moved for approval of the minutes
for the special session held on September 21, 1992. Council
member Benavides seconded the motion. The vote follows:
Ayes: Council members Benavides,
Alfaro, DonCarlos and Pruett
Mayor Credille
Nays: None
921008 -2
Minutes of the Regular Session - Oct. 8, 1992
Consider Approval of the Minutes for the Special Session Held on
September 24, 1992
Council member Benavides moved for approval of the minutes
for the special session held on September 24, 1992. Council
member Alfaro seconded the motion. The vote follows:
Ayes: Council members Benavides,
Alfaro, DonCarlos and Pruett
Mayor Credille
Nays: None
Consider Approval of the Minutes for the Regular Session Held on
September 24, 1992
Council member Alfaro moved for approval of the minutes for
the regular session held on September 24, 1992. Council member
Pruett seconded the motion. The vote follows:
Ayes: Council members Benavides,
Alfaro, DonCarlos and Pruett
Mayor Credille
Nays: None
Review and Approve Preliminary official Statement for Proposed
Bond Sale
The city manager stated that the $4,345,000 item in the
preface should be Revenue Bonds and that under General Obligation
Bonds $140,000 from 1981 bonds should be added for Bayland Park.
He also noted that there may be a few dollars difference in what
the preface shows and the Preliminary Statements because bonds
are sold in increments of $5,000.
im
921008 -3
Minutes of the Regular Session - Oct. 8, 1992
Representatives of the city met with the Texas Water
Development Board to discuss the State Revolving Fund (SRF),
where they loan money on sewer projects at a low rate of
interest. The city did not take advantage of this in the past
because the procedure was very cumbersome, but that procedure has
since been modified. This may be the best avenue for the city to
use to sell the sewer revenue bonds. It appears that the city
could save over $400,000 over the life of the bonds by utilizing
this program. However, there are matters that must be clarified,
in particular, whether the use of this program will affect the
EDA grant. Also, the city would be obligated to develop a Water
Conservation Program and the staff must determine what that would
entail.
The city manager requested approval of the preliminary
statement and authorization to advertise with the understanding
that it may be necessary to hold a special meeting to make some
changes.
Drew Masterson, Fiscal Agent, stated that Vinson & Elkins
has noted that sewer revenue bonds must be sold separately from
the general obligation bonds. Therefore, the documents being
presented are based on a special meeting to be held in November
to receive competitive bids on the revenue bonds. If the
determination is made to go with the SRF, the notice of sale on
competitive basis for the revenue bonds will not be published.
What is being considered on the General Obligation Bonds is
a refunding, as well as issuance of new bonds. Those can be sold
together since they are all guaranteed by the general obligation
tax pledge of the city. Refunding is done on a negotiated basis,
which means that Masterson Moreland Sauer Whisman, Inc. acts as
lead underwriter and actually buy the bonds. On October 22, they
will be back to negotiate the purchase of general obligation
refunding and new money bonds. The structure of the refunding is
to level out the city's debt service so that the city is not
faced with major tax increases for five to six years and then
major tax decreases after that.
Council member Alfaro moved to approve the Preliminary
Official Statements and to authorize the fiscal agent to publish
notice as recommended. Council member Pruett seconded the
motion. The vote follows:
Ayes: Council members Benavides,
Alfaro, DonCarlos and Pruett
Mayor Credille
Nays: None
921008 -4
Minutes of the Regular Session - Oct. 8, 1992
Consider Proposed Ordinance Authorizing Otis Graham and Joseph B.
Muller to Perform Appraisal Work Necessary for Phase I of Goose
Creek Stream Greenbelt Project and Authorizing Expenditure of
Funds
The administration recommended approval of the ordinance
authorizing payment of $8,750 ($4,250 to Otis Graham and $4,500
to Joe Muller) . Both Mr. Muller and another appraiser bid the
same amount. Because of past experience with Mr. Muller, he was
selected to perform the project.
Council member Pruett moved for adoption of the ordinance.
Council member DonCarlos seconded the motion. The vote follows:
Ayes: Council members Benavides,
Alfaro, DonCarlos and Pruett
Mayor Credille
Nays: None
Ordinance No. 6379
AN ORDINANCE APPROVING AN AGREEMENT WITH OTIS GRAHAM AND JOSEPH
B. MULLER FOR APPRAISAL SERVICES ON THE GOOSE CREEK STREAM
GREENBELT PROJECT; AND AUTHORIZING PAYMENT UP TO THE SUM OF EIGHT
THOUSAND SEVEN HUNDRED FIFTY AND N01100 ($8,750.00) DOLLARS IN
CONSIDERATION THEREOF; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
Consider Proposed Ordinance, Awarding Bid for Water System
Improvements - Highway 146 Corridor to T & R Utilities, Inc.
Ten firms submitted bids for Water System Improvements -
Highway 146 Corridor. T & R Utilities, Inc. was the low bidder
for the amount of $717,447.50. T & R Utilities has performed two
projects in Baytown satisfactorily. Under this project lines
will be installed in the Pinehurst, Abbe, Julie Ann Villa,
Staples, Cedar Bend, Bayou Bend, Lincoln Cedars and The Landing
Additions and Subdivisions and along F.M. Road 565. The
administration recommended approval of the ordinance.
Council member Benavides moved for adoption of the
ordinance. Council member DonCarlos seconded the motion.
Funding for this program will be paid from the 1991 bond program.
The vote follows:
Minutes of the Regular Session - Oct. 8, 1992
Ayes: Council members Benavides,
Alfaro, DonCarlos and Pruett
Mayor Credille
Nays: None
Ordinance No. 6380
921008 -5
AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK
TO EXECUTE AND ATTEST TO A CONTRACT WITH T & R UTILITIES, INC.
FOR THE WATER SYSTEM IMPROVEMENTS - HIGHWAY 146 CORRIDOR; MAKING
OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE
DATE HEREOF.
For bid tabulation, see Attachment "A."
Hold Public Hearing on Proposed Annexation of Baytown Nissan,
Inc. Property Along IH -10 and Parkwood Place, Section I Along
Raccoon Drive. (6:45 p.m.)
Mayor Credille called the public hearing on the proposed
annexation of Baytown Nissan, Inc. property along IH -10 and
Parkwood Place, Section I along Raccoon Drive to order. He
mentioned that state law requires public hearings, one on site
upon request. No request for on -site hearing was made. He
advised that anyone desiring to speak should sign the
registration form provided in the hallway. Also, copies of
Service Plans for the proposed annexations are available on the
table in the hallway. No one registered to speak.
The Baytown Nissan property is located along Interstate 10
adjacent to the Ups property and consists of 4.76 acres.
Annexation of this area will not require additional city services
or additional vehicles. Fire District No. 3 will provide fire
protection to this area. Annexation of the property will be
accomplished from the Ups property.
Parkwood Place, Section 1 is located on Raccoon Drive and
consists of 10.669 acres. No additional city services nor
vehicles will be required due to this proposed annexation. The
area will be serviced for fire protection through Station No. 6.
There being no persons present desiring to speak, Mayor Credille
declared the public hearing to be closed.
V6
921008 -6
Minutes of the Regular Session - Oct. 8, 1992
Consider Approval of Plans and Specifications for IH -10 Waterline
Extension From Garth Road to 2,500 Feet East and Authorize
Advertising for Bids
This item will be on a future agenda.
Consider Approval of Request for Water /Sewer Service for Business
at USX Business Park
USX has requested water and sewer service to a 15 acre tract
located outside the city limits near the Cedar Crossing Business
Park. USX will extend the water and sewer lines at their expense
with the city taking the bids.
USX's prospective client will initially discharge 12,000
gallons of sewage and estimates 50,000 gallons per day by
January, 1995. The prospective client will use an estimated
6,500 gallons per day of water. City lines are sufficient size
to accommodate these flows. The USX client will do any necessary
pretreatment of sewage effluent in order to meet all city
requirements.
Council member Pruett moved to approve the request for
water /sewer service for a business at USX Business Park. Council
member Alfaro seconded the motion.
In response to inquiries from council, the city manager
assured council that the business would pretreat the effluent to
the equivalency of normal sewage and that the city has the
authority and technology to stay on top of the matter. The
effluent will be going to the East District Plant.
Council member DonCarlos requested that council be kept
posted on exactly what is being put into the system. The vote
follows:
Ayes: Council members Benavides,
Alfaro, DonCarlos and Pruett
Mayor Credille
Nays: None
921008 -7
Minutes of the Regular Session - Oct. 8, 1992
Consent Agenda
The city manager stated that on Item "e" the recommendation
is to purchase two fax machines from Telautograph Corp. for City
Hall and the Police Department for the amount of $5,590. The
reason for recommending Telautograph is the difference in imagery
and dual cassettes. On Item No. "f" the administration is
recommending acceptance of the proposal of Xerox Corporation for
the lease of seven copiers for three years for the amount of
$53,129.16.
Hold Public Hearing on Proposed Annexation of Baytown Nissan,
Inc. Property Along IH -10 and Parkwood Place, Section I Along
Raccoon Drive. (7:00 p.m.)
Mayor Credille opened the second hearing on the proposed
annexation of Baytown Nissan, Inc. property along IH -10 and
Parkwood Place, Section 1 along Raccoon Drive. He mentioned that
state law requires two public hearings, one on -site if requested.
No request for on -site hearing was made. He advised that anyone
desiring to speak at the hearing should sign the registration
form provided in the hallway. No one signed to speak.
The city manager had already addressed the Service Plan and
the amount of property to be annexed. Therefore, Mayor Credille
declared the public hearing to be closed.
Consent Agenda - Continued
The city manager stated that the bid tabulation for award of
contract for reroofing of West Side Substation was at each
council place. Two bids were received. The low bidder was
Rawhide Roofing, Inc. for the amount of $7,350. Exxon has agreed
to pay $7,800 to have a new rood installed. The administration
recommended approval of the Consent Agenda with these additions.
Council considered the Consent Agenda as follows:
a. Proposed Ordinance No. 921008 -3 authorizes a lease
agreement for Harris County Organized Crime and
Narcotics Task Force to lease warehouse space. The
HCOC /NTF is seeking authorization to enter a lease for
a storage warehouse located in Houston. The cost will
be $1,400 per month and will be provided by grant
funding.
We recommend approval.
go
921008 -8
Minutes of the Regular Session - Oct. 8, 1992
b. Proposed Ordinance No. 921008 -4 approves the renewal
of a contract with Houston HIDTA and Harris County
Organized Crime and Narcotics Task Force. This
ordinance will authorize a contract between DEA and the
City of Baytown authorizing the director of the Harris
County Organized Crime and Narcotics Task Force to
renew their agreement with the United States Department
of Justice, Drug Enforcement Agency (DEA) to accomplish
the objectives of the Houston Metropolitan High
Intensity Drug Trafficking Program.
We recommend approval.
C. Proposed Ordinance No.
purchase of an upgrade
Risc System on a sole
$6,850. This upgrade i
We recommend approval.
s921008 -5 awards the bid for
to the hard disk for the IBM
source basis in the amount of
for the Finance Department.
d. Proposed Ordinance No.. 921008 -6 awards the annual
sludge analysis contract to Chemtex Environmental Lab,
Inc. in the amount of $2,100. Public Works requires
sludge analysis testing at three of our treatment
plants for a yearly estimated total of $2,100.
Invitations to bid were mailed to six suppliers and we
received four bids and one no bid. Keystone Lab failed
to submit a bid as they overlooked their bid package.
We recommend approval.
e. Proposed Ordinance No. 921008 -7 accepts the proposal
for a fax machine for City Hall. Proposals were mailed
to twenty -one suppliers and we received nine proposals
and two no -bids on the proposals. The process of
sealed competitive proposals does not allow for pricing
offered to be revealed to the public until after the
contract is awarded. A tabulation sheet will be given
to you at the council meeting. Information is
available if council wishes to review this prior to
award.
We recommend approval.
921008 -9
Minutes of the Regular Session - Oct. 8, 1992
f. Proposed Ordinance No. 921008 -8 accepts the proposal
for copiers for a three year lease of 7 copiers.
Proposals were mailed to 17 suppliers and we received
nine proposals. The process of sealed competitive
proposals does not allow for pricing offered to be
revealed to the public until after the contract is
awarded. A tabulation sheet will be given to you at
the council meeting. Information is available if
council wishes to review this prior to award.
We recommend approval.
g. Proposed Ordinance No. 921008 -9 awards the bid for the
purchase of a brush truck for Public Works to Knapp
Chevrolet, Inc. in the amount of $43,424. Invitations
to bid were mailed to six suppliers and we received two
bids and two no bids. This truck will allow the four
week brush schedule to begin. Delivery time is 150
days.
We recommend approval.
h. Proposed Ordinance No. 921008 -10 awards the bid for
purchase of a utility trailer for Public Works to
Vermeer Equipment of Texas, Inc. in the amount of
$7,312.50. The low bidder did not meet specifications
because he does not carry product liability insurance.
The second low bidder did not meet specifications
because we specified a maximum of 12% load transfer and
their load transfer is 33 %.
Invitations to bid were mailed to seven suppliers and
we received three bids.
We recommend approval.
i. Proposed Ordinance No. 921008 -11 awards the contract
for reroofing of the West Side Substation. Bids for
this item come in at 2:00 on Thursday. We will have a
recommendation at the council meeting.
921008 -10
Minutes of the Regular Session - Oct. 8, 1992
j. Proposed Ordinance No. 921008 -12 authorizes Change
Order No. 1 for the construction of additional walking
trail at N.C. Foote Park. Change Order No. 1 is for
the construction of approximately 895 linear feet of 6'
wide reinforced concrete walking trail. This has been
requested by the West Baytown Civic Association.
Additional bonds will be sold to cover the cost of this
project.
CONTRACT SUMMARY
Original Contract $ 103,960
Change Order No. 1 19.375
Amended Contract Amount $ 123,335
We recommend approval.
k. Proposed Ordinance No. 921008 -13 authorizes the renewal
of a subscription to McNaughton Book Lease Service in
the amount of $13,152.38. This subscription service
provides popular new fiction and non - fiction titles
which are already catalogued and processed for the Ross
S. Sterling Library. The list price is $13,420.80. A
discount of 2% is allowed for payment for 12 months'
service in advance.
We recommend approval.
1. Proposed Ordinance No. 921008 -14 authorizes payment in
the amount of $2,192.06 to the Legal Media Center.
Legal Media Center performed professional services
including client consultation and coordination, layout,
design, mechanical production, magnetic statement
boards, and magnetic timeline in the Martinez vs. City
of Baytown Suit, Cause 90- 44184.
We recommend approval.
921008 -11
Minutes of the Regular Session - Oct. 8, 1992
Council member Alfaro moved for adoption of the Consent
Agenda as presented by the city manager and in the preface.
Council member DonCarlos seconded the motion. The vote follows:
Ayes: Council members Benavides,
Alfaro, DonCarlos and Pruett
Mayor Credille
Nays: None
Ordinance No. 6381
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,
AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK
TO ATTEST TO A LEASE AGREEMENT ON BEHALF OF THE CITY OF BAYTOWN
FOR OFFICE /WAREHOUSE SPACE; AND PROVIDING FOR THE EFFECTIVE DATE
HEREOF. (Proposed Ordinance No. 921008 -3)
Ordinance No. 6382
AN ORDINANCE AUTHORIZING AND DIRECTING THE DIRECTOR OF THE HARRIS
COUNTY ORGANIZED CRIME AND NARCOTICS TASK FORCE TO EXECUTE AN
AGREEMENT WITH THE UNITED STATES DEPARTMENT OF JUSTICE, DRUG
ENFORCEMENT ADMINISTRATION (DEA); AND PROVIDING FOR THE EFFECTIVE
DATE THEREOF. (Proposed Ordinance No. 921008 -4)
Ordinance No. 6383
AN ORDINANCE AUTHORIZING THE PAYMENT OF THE SUM OF SIX THOUSAND
EIGHT HUNDRED FIFTY AND N01100 ($6,850.00) DOLLARS TO IBM AS THE
SOLE SOURCE FOR THE HARD DISK 857 MB; MAKING OTHER PROVISIONS
RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
(Proposed Ordinance No. 921008 -5)
Ordinance No. 6384
AN ORDINANCE ACCEPTING THE BID OF CHEMTEX ENVIRONMENTAL LAB, INC.
FOR THE ANNUAL SLUDGE ANALYSIS CONTRACT AND AUTHORIZING PAYMENT
BY THE CITY OF BAYTOWN, THE SUM OF TWO THOUSAND ONE HUNDRED AND
N01100 ($2,100.00) DOLLARS; MAKING OTHER PROVISIONS RELATED
THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed
Ordinance No. 921008 -6)
921008 -12
Minutes of the Regular Session - Oct. 8, 1992
Ordinance No. 6385
AN ORDINANCE ACCEPTING THE PROPOSAL OF TELAUTOGRAPH CORPORATION
FOR THE CITY HALL AND POLICE DEPARTMENT FAX MACHINES AND
AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF FIVE
THOUSAND FIVE HUNDRED NINETY AND N01100 ($5,590.00) DOLLARS;
MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 921008 -7)
Ordinance No. 6386
AN ORDINANCE ACCEPTING THE PROPOSAL OF XEROX CORPORATION FOR THE
COPIERS AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE
SUM OF FIFTY -THREE THOUSAND ONE HUNDRED TWENTY -NINE AND 16/100
($53,129.16) DOLLARS; MAKING OTHER PROVISIONS RELATED THERETO;
AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed
Ordinance No. 921008 -8)
Ordinance No. 6387
AN ORDINANCE ACCEPTING THE BID OF KNAPP CHEVROLET, INC. FOR THE
PURCHASE OF THE BRUSH TRUCK AND AUTHORIZING PAYMENT BY THE CITY
OF BAYTOWN, THE SUM OF FORTY -THREE THOUSAND FOUR HUNDRED TWENTY -
FOUR AND NO 1100 ($43,424.00) DOLLARS; MAKING OTHER PROVISIONS
RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
(Proposed Ordinance No. 921008 -9)
Ordinance No. 6388
AN ORDINANCE ACCEPTING THE BID OF VERMEER EQUIPMENT OF TEXAS,
INC. FOR THE PURCHASE OF A TRAILER AND AUTHORIZING PAYMENT BY
THE CITY OF BAYTOWN, THE SUM OF SEVEN THOUSAND THREE HUNDRED
TWELVE AND 50/100 ($7,312.50) DOLLARS; MAKING OTHER PROVISIONS
RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
(Proposed Ordinance No. 921008 -10)
Ordinance No. 6389
AN ORDINANCE ACCEPTING THE BID OF RAWHIDE ROOFING, INC. FOR THE
REROOFING OF THE WEST SIDE POLICE SUB - STATION AND AUTHORIZING
PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF SEVEN THOUSAND THREE
HUNDRED FIFTY AND N01100 ($7,350.00) DOLLARS; MAKING OTHER
PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF. (Proposed Ordinance No. 921008 -11)
921008 -13
Minutes of the Regular Session - Oct. 8, 1992
Ordinance No. 6390
AN ORDINANCE AUTHORIZING CHANGE ORDER NO. 1 WITH FROST
CONSTRUCTORS, INC. FOR THE CONSTRUCTION OF APPROXIMATELY 895
FEET OF ADDITIONAL SIX FOOT WIDE WALKING TRAIL AT N.C. FOOTE
PARK; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed
Ordinance No. 921008 -12)
Ordinance No. 6391
AN ORDINANCE AUTHORIZING THE PAYMENT OF THIRTEEN THOUSAND ONE
HUNDRED FIFTY -TWO AND 38/100 ($13,152.38) DOLLARS TO MCNAUGHTON
BOOK LEASE SERVICE FOR BOOK LEASING OF POPULAR NEW TITLES; MAKING
OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE
DATE THEREOF. (Proposed Ordinance No. 921008 -13)
Ordinance No. 6392
AN ORDINANCE AUTHORIZING THE PAYMENT OF TWO THOUSAND ONE HUNDRED
NINETY -TWO AND 06/100 ($2,192.06) DOLLARS TO LEGAL MEDIA CENTER
AS THE COST FOR EXPENSES INCURRED IN CAUSE NO. 90- 44184, LOUIS
MARTINEZ VS. CITY OF BAYTOWN AND CAUSE NO. H -88 -4228, LOUIS
MARTINEZ VS. CITY OF BAYTOWN LAWSUITS; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 921008 -14)
For bid tabulations, see Attachments "B" through "G."
Consider Confirmation of City Manager's Appointment to Baytown
Library Advisory Board
The city manager requested confirmation of his appointment
of Willie Moreno to fill an unexpired term on the Baytown Library
Board through March, 1994.
Council member DonCarlos moved to confirm the city manager's
appointment to the Baytown Library Advisory Board. Council
member Pruett seconded the motion. The vote follows:
Ayes: Council members Benavides,
Alfaro, DonCarlos and Pruett
Mayor Credille
Nays: None
W
921008 -14
Minutes of the Regular Session - Oct. 8, 1992
Consider Appointment to Clean City Commission
The city manager indicated that terms of Ann Oyler, Raymond
Smith, Mrs. Maymo Lewis, Mrs. Ben T. Rhodes and Kathie Smith
expire in October. Council appoints these members for two year
terms. Ann Oyler does not wish to be considered for appointment.
Council member Benavides moved to reappoint Raymond Smith,
Mrs. Maymo Lewis, Mrs. Ben T. Rhodes and Kathie Smith to two year
terms on the Clean City Commission. Council member DonCarlos
seconded the motion. The vote follows:
Ayes: Council members Benavides,
Alfaro, DonCarlos and Pruett
Mayor Credille
Nays: None
City Manager's Report
Brent Barnes Benefit - The city manager expressed his
appreciation to those who participated in the Brent Barnes
Benefit.
Operation Valdez - Chief Shaffer was contacted today by
Command Staff Research Forum out of Florida working through
Washington, DC about "Operation Valdez." That group prints a
nationwide publication and plans to print an article on Operation
Valdez.
N.C. Foote Park - The contractor is making good progress on
N.C. Foote Park. Most of the walking trail has been poured.
Texas Municipal League - Several staff members will be
attending Texas Municipal League. Monte Mercer, the Director of
Finance, will be making a presentation at the conference
tomorrow.
Council Vacancy - There have been two applicants to file for
council vacancy -- Steve Arthur and David Byford. The deadline
for receipt of applications is Monday, October 12 at 5:00 p.m.
Therefore, the city manager asked if council would like to
schedule a special session and how they would like that session
to be posted.
921008 -15
Minutes of the Regular Session - Oct. 8, 1992
Council agreed to schedule a special meeting for Thursday,
October 15 at 4:30 p.m. to review resumes and interview
candidates and make an appointment if applicable. Council
requested that the staff contact individuals who apply and
request that they be present.
The city manager clarified that in accordance with the
Charter of the City of Baytown the vacancy must be filled by
appointment for the term of the council position. Council member
Hullum's position was to expire May, 1994.
Mayor's Report to the Citizens
The mayor reported that he had attended a department head
meeting recently to compliment the department heads on the
budget. The budget provides for needs of the city without over
burdening the citizens. The mayor added that not only the
department heads are to be thanked, but others who provided input
into the budget process.
Questions /Comments From Council
Council member Pruett announced that District 2 will hold a
Town Meeting on Tuesday, October 13 between 7:00 and 9:00 p.m.
in the Bluebonnet Room at the Baytown Community Center, 2407
Market.
Council member Benavides announced that on October 17 and
18, there will be a work day at the police substation in West
Baytown beginning at 8:00 a.m. and ending at dusk.
Adjourn
There being no further business to be transacted, the
meeting was adjourned.
Z'-
Eileen P. Hall
City Clerk
3.3.17
OCT— 6- 9 2 T U E 11:52
Mayor and City Council
city of Baytown
P.O. Box 424
Baytown, TX 77520
W A YY NES SMITH
WAYNE
SMITH
& A.S.SOCIATES
October 6, 1992
1fJff4501365T E S P_ 0 2
Attachment "A"
RE: Bid Tabulation and Recommendation for Award for Construction
Water System Improvements, Hwy, 146 Corridor
WSA Project No. 024 -14 -4
Gentlemen:
Bids for construction of the reference project were received
at 2:00 P.M. Monday, October 5, 1992 at the City Hall Chambers, and
subsequently read in public. Ten (10) contracting firms submitted
bids for the project. A math error was found in BRH Garver, Inc. Is
bid and all other bide were correct.
The bidders from low to high and the correct total amounts bid
are as follows:
Contractor
T 6 R Utilities, Inc.
Pas -Key Construction
Allco, Inc.
Pate 6 Pate Enterprises
Angel Brothers Enterprises
AWL Construction, Inc.
Blacksher & Son, Inc.
Ramex Construction Co.
BRH Garver, Inc.
Conrad Construction, Inc.
Location
Houston, TX
Pasadena, TX
Beaumont, TX
Huntsville, TX
Baytown, TX
Houston, TX
Orange, TX
Houston, TX
Houston, TX
Houston, TX
Contract
Amount
$
717,447.50
$
743,380.50
$
764,091.29
$
783,391.15
$
790,168.50
$
850,000.00
$
904,156.00
$
986,004.00
$
989,179.25
$1,061,525.20
The bidding documents of the bidders were examined and found
to be in order.
11511 Fart Frtew.y. 5m.SA0 • Hw,wn.Tts 17029 • 715 /4W300 • FAX: 713/4504335
OCT— 6 -92 TUE 11:S2 WAYNE SMITH ' —1: _ `4ge13e)5TES P . 03
City of Baytown
October 6, 1992
Page 2
WSA Project No. 024 -014 -4
Our investigation of T 8 R Utilities, Ina., of Houston, Texas,
included a review of their financial statement, surety, and
references of previous projects. Based on our investigation, we
recommend awarding a contract to the low bidder, T & R Utilities,
Inc. The total amount bid by the low bidder was $717,447.50 and is
within available funds.
if you have any questions or need additional information,
please advise.
Yours truly,
W YNE SMITH & ASSOCIATES, INC.
0
r ren W. McDani P.E.
r. /Construction Administ ation
LWM/pjh
Attachment
mc: Mr. Rent Laza, City Engineer
Mr. Harold Wyble, WSA Representative
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CITY OF BAYTOWN
BID TABULATION
TITLE: PROPOSAL ON FAX MACHINE
BID NUMBER: RFP- 0991 -15
DATE: AUGUST 12, 1992 2:00 P.M.
ITEM
QTY UNIT
DESCRIPTION
B 9 B OFFICE SUPPLY
KONICA BUSINESS MACH.
FARMER OFFICE PROD.
FARMER OFFICE PRODUCT
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
1.
ONE EACH
PURCHASE PRICE 3,195.00
2,987.00
3,196.00
3,579.00
1ST YEAR MAINTENANCE: INCLUDED
INCLUDED
INCLUDED
INCLUDED
EXTENDED MAINTENANCE FOR 1 YEAR: 385.00
FIVE YEAR GUARANTEE
495.00
495.00
I
MODEL: KONICA 860L
I
KONICA 860L
KONICA 860E
KONICA 865L
LOCATION: BAYTOWN,TX
HOUSTON,TX
HOUSTON, TX
HOUSTON, T
DELIVERY WITHIN 30 DAYS ARO
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CITY OF BAYTOWN
BID TABULATION
PAGE 2 OF 3
TITLE: PROPOSAL ON FAX MACHINE
BID NUMBER: RFP- 0991 -15
DATE: AUGUST 12, 1992 2:00 P.M.
ITEM
QTY UNIT
DESCRIPTION
MARIMON BUSINESS MACH
TELAUTOGRAPH CORP.
ZENO SYSTEMS
XEROX CORPORATION
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
1.
ONE EACH
PURCHASE PRICE *2,791.00
2,795.00
2,756.00
*3,309.00
1ST YEAR MAINTENANCE-.1 INCLUDED
INCLUDED
INCLUDED
INCLUDED
I
EXTENDED MAINTENANCE FOR 1 YR 350.00
375.00
376.00
520.00
MODEL: PANASONIC F -766
OMNIFAX L4f
SHARP FO-6100
XEROX 7033A
LOCATION: HOUSTON,TX
HOUSTON,TX
HOUSTON, TX
HOUSTON, T
DELIVERY WITHIN 30 DAYS ARO
*DOES NOT MEET SPECS.
*DOES NOT AEET SPECS.
*DUAL CASSETTES PAPER
IMAGE TRANSFER, NOT
SPEC'D 250 MIN. EACH
LASER AS SPEC'D.
BID 200 LE AL & 200 L
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PROPOSAL FOR FAX MACHINE
GTE - Sarah Weaver with GTE said they could not be competitive and therefore
did not respond. 9/17/92 sls
PITNEY BOWES - Paperwork lost in the shuffle at the office. 9/17/92 sls
LANIER WORLDWIDE, INC. - Breakdown in communication within office. 9/17/92
sls.
LANIER VOICE PRODUCTS - Home office failed to send it to the representative
in time to bid. 9/17/92 sls
WALLACE BIISINESS EQUIPMENT - Representative left company. Just overlooked.
9/17/92 sls
MINOLTA - Could not meet dual access specifications. 9/17/92 sls
WESTAR COMPANY - Company does not provide service agreement, only limited
warranty. 9/17/92 sls
BAYSHORE OFFICE SUPPLY - Company does not provide service agreement, only
limited warranty. 9/17/92 sls
CENTURY BIISINESS EQUIPMENT, INC. - Rachel got lost prior to bid opening in
route. Wants to remain on bid list. 9/17/92 sls
NATIONAL OFFICE - Company sells Mita fax machines which are not competitive
with other fax machines on the market and therefore did not bid.
9/17/92 sls
J. C. OFFICE SOLUTION - Works with B & B Office supply and does need a bid
mailed to them anymore. B & B responded. 9/17/92 sls
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CITY OF BAYTOWN
BID TABULATION
TITLE: PROPOSALS ON COPIERS
BID NUMBER: RFP- 0792 -05
DATE: AUGUST 12, 1992 2:00 P.M.
w
ITEM
QTY
UNIT
DESCRIPTION
KONICA BUSINESS MACH
MARIMON BUSINESS
LANIER WORLDWIDE
B & B OFFICE SUPPLY
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
1
12
MONTHS
LEASE PURCHASE OF
(7) COPIERS
*312.00 26,208.00
364.68
30,633.12
381.84
32,074.56
*355.00 29,820.00
BRAND
PANASONIC -3270
PANASONIC
-3270
LANIER HODIL
6532
ROYAL COPYITAR 2235
SUPPLIER LOCATION
I
HOUSTON, TX.
TXP
HOUSTON, J.
IP
HOUSTON, TX.
BAYTOWN, TX.
*SPECIAL CONDITIONS
*DOES NOT I HAVE A
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COLOR CARTRIDGE
COLOR CARTRIDGE
AVAILABLE.
AVAILABLE.
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BRUSH TRUCK
BAYOU CITY FORD
Talked to Lynn Dundee he said he did not receive the bid. We
verified their address and it was correct.
CLEVELAND MACK BALES
Before the bid was sent out to the Suppliers we called to verify
address and get a contact person. When the bid was opened they had
mailed back a no -bid telling us bid was sent to wrong person and
wrong address.
WHEELER TRUCK BODY
Left message 10- 01 -92.
WHITE GMC TRUCKS OF HOUSTON
Left message 10 -01 -92
E
CITY OF BAYTOWN
BID TABULATION
TITLE: TRAILER
BID NUMBER: 9310 -03
DATE: OCTOBER 1, 1992 2:00 P.H.
w
ITEM
QTY
UNIT
DESCRIPTION
CLIFTON
GENERAL TRUCK
VERMEER
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
1.
1
EACH
TRAILER
$6,900.00 $6,900.00
$7,262.50 $7,262.50
$7,312.50
$7,312.50
GRAND TOTAL
*$6,900.00
*$7,262.50
$7,312.50
DELIVERY
5 WEEKS ARO
5 WEEKS ARO
5 WEEKS ARO
SUPPLIER LOCATION
FORT WORTH, TX
HOUSTON, TX
HOUSTON, TX
ALTERNATE BID
I
$7,750.00
* NOT MEET SPECS
DOES
*DOES NOT MEET SPECS
DOES NOT CARRY PROD.
338 LOAD TRANSFER.
LIABILITY INSURANCE.
WE SPECIFIED MAXIMUM
OF 12% LOAD TRANSFER.
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TRAILER
TRAILER WHEEL AND FRAME CO.
Talked to the secretary and she said she mailed the bid to us on
September 30, 1992. We received the bid October 2, 1992.
AL TUCKER TRAILERS, INC.
Left message 10/02/92.
TRAILER ENTERPRISES
They did not bid because he said our insurance was out of line.
REPUBLIC TRAILER
Left message 10/02/92.
Layt Manufacturing
They were too busy and did not have enough time to bid.
CITY OF BAYTOWN
BID TABULATION
TITLES REROOFING OF WEST SIDE POLICE SUB - STATION
BID NUMBER: 9310 -05
DATE: OCTOBER 8, 1992 2:00 P.H.
F
ITEM
QTY
UNIT
DESCRIPTION
RAWHIDE ROOFING INC.
L.S. MITCHELL Sc SONS
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
1.
1
LOT
REROOFING OF WEST
SIDE POLICE SUB-
STATION
7,350.00
7,952.90
COMPLETION TIME
15 DAYS ARI
15 DAYS ARO
SUPPLIER LOCATION
BAYTOWN, TX.
HIGHLANDS,
TX.
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