Loading...
1992 10 08 CC MinutesMINUTES OF THE REGULAR SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN October 8, 1992 The City Council of the City of Baytown, Texas, met in regular session on Thursday, October 8, 1992, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following in attendance: Eva Benavides Pete C. Alfaro Stephen DonCarlos Rolland J. Pruett Bobby J. Credille Bobby Rountree Norman Dykes Ignacio Ramirez Eileen P. Hall Absent: Ray Swofford Council Member Council Member Council Member Council Member Mayor City Manager Asst. City Manager City Attorney City Clerk Council Member The meeting was called to order with a quorum present, and Council member Benavides offered the invocation, after which the following business was conducted: Consider Approval of the Minutes for the Special Session Held on September 21, 1992 Council member DonCarlos moved for approval of the minutes for the special session held on September 21, 1992. Council member Benavides seconded the motion. The vote follows: Ayes: Council members Benavides, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None 921008 -2 Minutes of the Regular Session - Oct. 8, 1992 Consider Approval of the Minutes for the Special Session Held on September 24, 1992 Council member Benavides moved for approval of the minutes for the special session held on September 24, 1992. Council member Alfaro seconded the motion. The vote follows: Ayes: Council members Benavides, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None Consider Approval of the Minutes for the Regular Session Held on September 24, 1992 Council member Alfaro moved for approval of the minutes for the regular session held on September 24, 1992. Council member Pruett seconded the motion. The vote follows: Ayes: Council members Benavides, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None Review and Approve Preliminary official Statement for Proposed Bond Sale The city manager stated that the $4,345,000 item in the preface should be Revenue Bonds and that under General Obligation Bonds $140,000 from 1981 bonds should be added for Bayland Park. He also noted that there may be a few dollars difference in what the preface shows and the Preliminary Statements because bonds are sold in increments of $5,000. im 921008 -3 Minutes of the Regular Session - Oct. 8, 1992 Representatives of the city met with the Texas Water Development Board to discuss the State Revolving Fund (SRF), where they loan money on sewer projects at a low rate of interest. The city did not take advantage of this in the past because the procedure was very cumbersome, but that procedure has since been modified. This may be the best avenue for the city to use to sell the sewer revenue bonds. It appears that the city could save over $400,000 over the life of the bonds by utilizing this program. However, there are matters that must be clarified, in particular, whether the use of this program will affect the EDA grant. Also, the city would be obligated to develop a Water Conservation Program and the staff must determine what that would entail. The city manager requested approval of the preliminary statement and authorization to advertise with the understanding that it may be necessary to hold a special meeting to make some changes. Drew Masterson, Fiscal Agent, stated that Vinson & Elkins has noted that sewer revenue bonds must be sold separately from the general obligation bonds. Therefore, the documents being presented are based on a special meeting to be held in November to receive competitive bids on the revenue bonds. If the determination is made to go with the SRF, the notice of sale on competitive basis for the revenue bonds will not be published. What is being considered on the General Obligation Bonds is a refunding, as well as issuance of new bonds. Those can be sold together since they are all guaranteed by the general obligation tax pledge of the city. Refunding is done on a negotiated basis, which means that Masterson Moreland Sauer Whisman, Inc. acts as lead underwriter and actually buy the bonds. On October 22, they will be back to negotiate the purchase of general obligation refunding and new money bonds. The structure of the refunding is to level out the city's debt service so that the city is not faced with major tax increases for five to six years and then major tax decreases after that. Council member Alfaro moved to approve the Preliminary Official Statements and to authorize the fiscal agent to publish notice as recommended. Council member Pruett seconded the motion. The vote follows: Ayes: Council members Benavides, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None 921008 -4 Minutes of the Regular Session - Oct. 8, 1992 Consider Proposed Ordinance Authorizing Otis Graham and Joseph B. Muller to Perform Appraisal Work Necessary for Phase I of Goose Creek Stream Greenbelt Project and Authorizing Expenditure of Funds The administration recommended approval of the ordinance authorizing payment of $8,750 ($4,250 to Otis Graham and $4,500 to Joe Muller) . Both Mr. Muller and another appraiser bid the same amount. Because of past experience with Mr. Muller, he was selected to perform the project. Council member Pruett moved for adoption of the ordinance. Council member DonCarlos seconded the motion. The vote follows: Ayes: Council members Benavides, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None Ordinance No. 6379 AN ORDINANCE APPROVING AN AGREEMENT WITH OTIS GRAHAM AND JOSEPH B. MULLER FOR APPRAISAL SERVICES ON THE GOOSE CREEK STREAM GREENBELT PROJECT; AND AUTHORIZING PAYMENT UP TO THE SUM OF EIGHT THOUSAND SEVEN HUNDRED FIFTY AND N01100 ($8,750.00) DOLLARS IN CONSIDERATION THEREOF; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance, Awarding Bid for Water System Improvements - Highway 146 Corridor to T & R Utilities, Inc. Ten firms submitted bids for Water System Improvements - Highway 146 Corridor. T & R Utilities, Inc. was the low bidder for the amount of $717,447.50. T & R Utilities has performed two projects in Baytown satisfactorily. Under this project lines will be installed in the Pinehurst, Abbe, Julie Ann Villa, Staples, Cedar Bend, Bayou Bend, Lincoln Cedars and The Landing Additions and Subdivisions and along F.M. Road 565. The administration recommended approval of the ordinance. Council member Benavides moved for adoption of the ordinance. Council member DonCarlos seconded the motion. Funding for this program will be paid from the 1991 bond program. The vote follows: Minutes of the Regular Session - Oct. 8, 1992 Ayes: Council members Benavides, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None Ordinance No. 6380 921008 -5 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH T & R UTILITIES, INC. FOR THE WATER SYSTEM IMPROVEMENTS - HIGHWAY 146 CORRIDOR; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. For bid tabulation, see Attachment "A." Hold Public Hearing on Proposed Annexation of Baytown Nissan, Inc. Property Along IH -10 and Parkwood Place, Section I Along Raccoon Drive. (6:45 p.m.) Mayor Credille called the public hearing on the proposed annexation of Baytown Nissan, Inc. property along IH -10 and Parkwood Place, Section I along Raccoon Drive to order. He mentioned that state law requires public hearings, one on site upon request. No request for on -site hearing was made. He advised that anyone desiring to speak should sign the registration form provided in the hallway. Also, copies of Service Plans for the proposed annexations are available on the table in the hallway. No one registered to speak. The Baytown Nissan property is located along Interstate 10 adjacent to the Ups property and consists of 4.76 acres. Annexation of this area will not require additional city services or additional vehicles. Fire District No. 3 will provide fire protection to this area. Annexation of the property will be accomplished from the Ups property. Parkwood Place, Section 1 is located on Raccoon Drive and consists of 10.669 acres. No additional city services nor vehicles will be required due to this proposed annexation. The area will be serviced for fire protection through Station No. 6. There being no persons present desiring to speak, Mayor Credille declared the public hearing to be closed. V6 921008 -6 Minutes of the Regular Session - Oct. 8, 1992 Consider Approval of Plans and Specifications for IH -10 Waterline Extension From Garth Road to 2,500 Feet East and Authorize Advertising for Bids This item will be on a future agenda. Consider Approval of Request for Water /Sewer Service for Business at USX Business Park USX has requested water and sewer service to a 15 acre tract located outside the city limits near the Cedar Crossing Business Park. USX will extend the water and sewer lines at their expense with the city taking the bids. USX's prospective client will initially discharge 12,000 gallons of sewage and estimates 50,000 gallons per day by January, 1995. The prospective client will use an estimated 6,500 gallons per day of water. City lines are sufficient size to accommodate these flows. The USX client will do any necessary pretreatment of sewage effluent in order to meet all city requirements. Council member Pruett moved to approve the request for water /sewer service for a business at USX Business Park. Council member Alfaro seconded the motion. In response to inquiries from council, the city manager assured council that the business would pretreat the effluent to the equivalency of normal sewage and that the city has the authority and technology to stay on top of the matter. The effluent will be going to the East District Plant. Council member DonCarlos requested that council be kept posted on exactly what is being put into the system. The vote follows: Ayes: Council members Benavides, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None 921008 -7 Minutes of the Regular Session - Oct. 8, 1992 Consent Agenda The city manager stated that on Item "e" the recommendation is to purchase two fax machines from Telautograph Corp. for City Hall and the Police Department for the amount of $5,590. The reason for recommending Telautograph is the difference in imagery and dual cassettes. On Item No. "f" the administration is recommending acceptance of the proposal of Xerox Corporation for the lease of seven copiers for three years for the amount of $53,129.16. Hold Public Hearing on Proposed Annexation of Baytown Nissan, Inc. Property Along IH -10 and Parkwood Place, Section I Along Raccoon Drive. (7:00 p.m.) Mayor Credille opened the second hearing on the proposed annexation of Baytown Nissan, Inc. property along IH -10 and Parkwood Place, Section 1 along Raccoon Drive. He mentioned that state law requires two public hearings, one on -site if requested. No request for on -site hearing was made. He advised that anyone desiring to speak at the hearing should sign the registration form provided in the hallway. No one signed to speak. The city manager had already addressed the Service Plan and the amount of property to be annexed. Therefore, Mayor Credille declared the public hearing to be closed. Consent Agenda - Continued The city manager stated that the bid tabulation for award of contract for reroofing of West Side Substation was at each council place. Two bids were received. The low bidder was Rawhide Roofing, Inc. for the amount of $7,350. Exxon has agreed to pay $7,800 to have a new rood installed. The administration recommended approval of the Consent Agenda with these additions. Council considered the Consent Agenda as follows: a. Proposed Ordinance No. 921008 -3 authorizes a lease agreement for Harris County Organized Crime and Narcotics Task Force to lease warehouse space. The HCOC /NTF is seeking authorization to enter a lease for a storage warehouse located in Houston. The cost will be $1,400 per month and will be provided by grant funding. We recommend approval. go 921008 -8 Minutes of the Regular Session - Oct. 8, 1992 b. Proposed Ordinance No. 921008 -4 approves the renewal of a contract with Houston HIDTA and Harris County Organized Crime and Narcotics Task Force. This ordinance will authorize a contract between DEA and the City of Baytown authorizing the director of the Harris County Organized Crime and Narcotics Task Force to renew their agreement with the United States Department of Justice, Drug Enforcement Agency (DEA) to accomplish the objectives of the Houston Metropolitan High Intensity Drug Trafficking Program. We recommend approval. C. Proposed Ordinance No. purchase of an upgrade Risc System on a sole $6,850. This upgrade i We recommend approval. s921008 -5 awards the bid for to the hard disk for the IBM source basis in the amount of for the Finance Department. d. Proposed Ordinance No.. 921008 -6 awards the annual sludge analysis contract to Chemtex Environmental Lab, Inc. in the amount of $2,100. Public Works requires sludge analysis testing at three of our treatment plants for a yearly estimated total of $2,100. Invitations to bid were mailed to six suppliers and we received four bids and one no bid. Keystone Lab failed to submit a bid as they overlooked their bid package. We recommend approval. e. Proposed Ordinance No. 921008 -7 accepts the proposal for a fax machine for City Hall. Proposals were mailed to twenty -one suppliers and we received nine proposals and two no -bids on the proposals. The process of sealed competitive proposals does not allow for pricing offered to be revealed to the public until after the contract is awarded. A tabulation sheet will be given to you at the council meeting. Information is available if council wishes to review this prior to award. We recommend approval. 921008 -9 Minutes of the Regular Session - Oct. 8, 1992 f. Proposed Ordinance No. 921008 -8 accepts the proposal for copiers for a three year lease of 7 copiers. Proposals were mailed to 17 suppliers and we received nine proposals. The process of sealed competitive proposals does not allow for pricing offered to be revealed to the public until after the contract is awarded. A tabulation sheet will be given to you at the council meeting. Information is available if council wishes to review this prior to award. We recommend approval. g. Proposed Ordinance No. 921008 -9 awards the bid for the purchase of a brush truck for Public Works to Knapp Chevrolet, Inc. in the amount of $43,424. Invitations to bid were mailed to six suppliers and we received two bids and two no bids. This truck will allow the four week brush schedule to begin. Delivery time is 150 days. We recommend approval. h. Proposed Ordinance No. 921008 -10 awards the bid for purchase of a utility trailer for Public Works to Vermeer Equipment of Texas, Inc. in the amount of $7,312.50. The low bidder did not meet specifications because he does not carry product liability insurance. The second low bidder did not meet specifications because we specified a maximum of 12% load transfer and their load transfer is 33 %. Invitations to bid were mailed to seven suppliers and we received three bids. We recommend approval. i. Proposed Ordinance No. 921008 -11 awards the contract for reroofing of the West Side Substation. Bids for this item come in at 2:00 on Thursday. We will have a recommendation at the council meeting. 921008 -10 Minutes of the Regular Session - Oct. 8, 1992 j. Proposed Ordinance No. 921008 -12 authorizes Change Order No. 1 for the construction of additional walking trail at N.C. Foote Park. Change Order No. 1 is for the construction of approximately 895 linear feet of 6' wide reinforced concrete walking trail. This has been requested by the West Baytown Civic Association. Additional bonds will be sold to cover the cost of this project. CONTRACT SUMMARY Original Contract $ 103,960 Change Order No. 1 19.375 Amended Contract Amount $ 123,335 We recommend approval. k. Proposed Ordinance No. 921008 -13 authorizes the renewal of a subscription to McNaughton Book Lease Service in the amount of $13,152.38. This subscription service provides popular new fiction and non - fiction titles which are already catalogued and processed for the Ross S. Sterling Library. The list price is $13,420.80. A discount of 2% is allowed for payment for 12 months' service in advance. We recommend approval. 1. Proposed Ordinance No. 921008 -14 authorizes payment in the amount of $2,192.06 to the Legal Media Center. Legal Media Center performed professional services including client consultation and coordination, layout, design, mechanical production, magnetic statement boards, and magnetic timeline in the Martinez vs. City of Baytown Suit, Cause 90- 44184. We recommend approval. 921008 -11 Minutes of the Regular Session - Oct. 8, 1992 Council member Alfaro moved for adoption of the Consent Agenda as presented by the city manager and in the preface. Council member DonCarlos seconded the motion. The vote follows: Ayes: Council members Benavides, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None Ordinance No. 6381 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A LEASE AGREEMENT ON BEHALF OF THE CITY OF BAYTOWN FOR OFFICE /WAREHOUSE SPACE; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 921008 -3) Ordinance No. 6382 AN ORDINANCE AUTHORIZING AND DIRECTING THE DIRECTOR OF THE HARRIS COUNTY ORGANIZED CRIME AND NARCOTICS TASK FORCE TO EXECUTE AN AGREEMENT WITH THE UNITED STATES DEPARTMENT OF JUSTICE, DRUG ENFORCEMENT ADMINISTRATION (DEA); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 921008 -4) Ordinance No. 6383 AN ORDINANCE AUTHORIZING THE PAYMENT OF THE SUM OF SIX THOUSAND EIGHT HUNDRED FIFTY AND N01100 ($6,850.00) DOLLARS TO IBM AS THE SOLE SOURCE FOR THE HARD DISK 857 MB; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 921008 -5) Ordinance No. 6384 AN ORDINANCE ACCEPTING THE BID OF CHEMTEX ENVIRONMENTAL LAB, INC. FOR THE ANNUAL SLUDGE ANALYSIS CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF TWO THOUSAND ONE HUNDRED AND N01100 ($2,100.00) DOLLARS; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 921008 -6) 921008 -12 Minutes of the Regular Session - Oct. 8, 1992 Ordinance No. 6385 AN ORDINANCE ACCEPTING THE PROPOSAL OF TELAUTOGRAPH CORPORATION FOR THE CITY HALL AND POLICE DEPARTMENT FAX MACHINES AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF FIVE THOUSAND FIVE HUNDRED NINETY AND N01100 ($5,590.00) DOLLARS; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 921008 -7) Ordinance No. 6386 AN ORDINANCE ACCEPTING THE PROPOSAL OF XEROX CORPORATION FOR THE COPIERS AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF FIFTY -THREE THOUSAND ONE HUNDRED TWENTY -NINE AND 16/100 ($53,129.16) DOLLARS; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 921008 -8) Ordinance No. 6387 AN ORDINANCE ACCEPTING THE BID OF KNAPP CHEVROLET, INC. FOR THE PURCHASE OF THE BRUSH TRUCK AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF FORTY -THREE THOUSAND FOUR HUNDRED TWENTY - FOUR AND NO 1100 ($43,424.00) DOLLARS; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 921008 -9) Ordinance No. 6388 AN ORDINANCE ACCEPTING THE BID OF VERMEER EQUIPMENT OF TEXAS, INC. FOR THE PURCHASE OF A TRAILER AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF SEVEN THOUSAND THREE HUNDRED TWELVE AND 50/100 ($7,312.50) DOLLARS; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 921008 -10) Ordinance No. 6389 AN ORDINANCE ACCEPTING THE BID OF RAWHIDE ROOFING, INC. FOR THE REROOFING OF THE WEST SIDE POLICE SUB - STATION AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF SEVEN THOUSAND THREE HUNDRED FIFTY AND N01100 ($7,350.00) DOLLARS; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 921008 -11) 921008 -13 Minutes of the Regular Session - Oct. 8, 1992 Ordinance No. 6390 AN ORDINANCE AUTHORIZING CHANGE ORDER NO. 1 WITH FROST CONSTRUCTORS, INC. FOR THE CONSTRUCTION OF APPROXIMATELY 895 FEET OF ADDITIONAL SIX FOOT WIDE WALKING TRAIL AT N.C. FOOTE PARK; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 921008 -12) Ordinance No. 6391 AN ORDINANCE AUTHORIZING THE PAYMENT OF THIRTEEN THOUSAND ONE HUNDRED FIFTY -TWO AND 38/100 ($13,152.38) DOLLARS TO MCNAUGHTON BOOK LEASE SERVICE FOR BOOK LEASING OF POPULAR NEW TITLES; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 921008 -13) Ordinance No. 6392 AN ORDINANCE AUTHORIZING THE PAYMENT OF TWO THOUSAND ONE HUNDRED NINETY -TWO AND 06/100 ($2,192.06) DOLLARS TO LEGAL MEDIA CENTER AS THE COST FOR EXPENSES INCURRED IN CAUSE NO. 90- 44184, LOUIS MARTINEZ VS. CITY OF BAYTOWN AND CAUSE NO. H -88 -4228, LOUIS MARTINEZ VS. CITY OF BAYTOWN LAWSUITS; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 921008 -14) For bid tabulations, see Attachments "B" through "G." Consider Confirmation of City Manager's Appointment to Baytown Library Advisory Board The city manager requested confirmation of his appointment of Willie Moreno to fill an unexpired term on the Baytown Library Board through March, 1994. Council member DonCarlos moved to confirm the city manager's appointment to the Baytown Library Advisory Board. Council member Pruett seconded the motion. The vote follows: Ayes: Council members Benavides, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None W 921008 -14 Minutes of the Regular Session - Oct. 8, 1992 Consider Appointment to Clean City Commission The city manager indicated that terms of Ann Oyler, Raymond Smith, Mrs. Maymo Lewis, Mrs. Ben T. Rhodes and Kathie Smith expire in October. Council appoints these members for two year terms. Ann Oyler does not wish to be considered for appointment. Council member Benavides moved to reappoint Raymond Smith, Mrs. Maymo Lewis, Mrs. Ben T. Rhodes and Kathie Smith to two year terms on the Clean City Commission. Council member DonCarlos seconded the motion. The vote follows: Ayes: Council members Benavides, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None City Manager's Report Brent Barnes Benefit - The city manager expressed his appreciation to those who participated in the Brent Barnes Benefit. Operation Valdez - Chief Shaffer was contacted today by Command Staff Research Forum out of Florida working through Washington, DC about "Operation Valdez." That group prints a nationwide publication and plans to print an article on Operation Valdez. N.C. Foote Park - The contractor is making good progress on N.C. Foote Park. Most of the walking trail has been poured. Texas Municipal League - Several staff members will be attending Texas Municipal League. Monte Mercer, the Director of Finance, will be making a presentation at the conference tomorrow. Council Vacancy - There have been two applicants to file for council vacancy -- Steve Arthur and David Byford. The deadline for receipt of applications is Monday, October 12 at 5:00 p.m. Therefore, the city manager asked if council would like to schedule a special session and how they would like that session to be posted. 921008 -15 Minutes of the Regular Session - Oct. 8, 1992 Council agreed to schedule a special meeting for Thursday, October 15 at 4:30 p.m. to review resumes and interview candidates and make an appointment if applicable. Council requested that the staff contact individuals who apply and request that they be present. The city manager clarified that in accordance with the Charter of the City of Baytown the vacancy must be filled by appointment for the term of the council position. Council member Hullum's position was to expire May, 1994. Mayor's Report to the Citizens The mayor reported that he had attended a department head meeting recently to compliment the department heads on the budget. The budget provides for needs of the city without over burdening the citizens. The mayor added that not only the department heads are to be thanked, but others who provided input into the budget process. Questions /Comments From Council Council member Pruett announced that District 2 will hold a Town Meeting on Tuesday, October 13 between 7:00 and 9:00 p.m. in the Bluebonnet Room at the Baytown Community Center, 2407 Market. Council member Benavides announced that on October 17 and 18, there will be a work day at the police substation in West Baytown beginning at 8:00 a.m. and ending at dusk. Adjourn There being no further business to be transacted, the meeting was adjourned. Z'- Eileen P. Hall City Clerk 3.3.17 OCT— 6- 9 2 T U E 11:52 Mayor and City Council city of Baytown P.O. Box 424 Baytown, TX 77520 W A YY NES SMITH WAYNE SMITH & A.S.SOCIATES October 6, 1992 1fJff4501365T E S P_ 0 2 Attachment "A" RE: Bid Tabulation and Recommendation for Award for Construction Water System Improvements, Hwy, 146 Corridor WSA Project No. 024 -14 -4 Gentlemen: Bids for construction of the reference project were received at 2:00 P.M. Monday, October 5, 1992 at the City Hall Chambers, and subsequently read in public. Ten (10) contracting firms submitted bids for the project. A math error was found in BRH Garver, Inc. Is bid and all other bide were correct. The bidders from low to high and the correct total amounts bid are as follows: Contractor T 6 R Utilities, Inc. Pas -Key Construction Allco, Inc. Pate 6 Pate Enterprises Angel Brothers Enterprises AWL Construction, Inc. Blacksher & Son, Inc. Ramex Construction Co. BRH Garver, Inc. Conrad Construction, Inc. Location Houston, TX Pasadena, TX Beaumont, TX Huntsville, TX Baytown, TX Houston, TX Orange, TX Houston, TX Houston, TX Houston, TX Contract Amount $ 717,447.50 $ 743,380.50 $ 764,091.29 $ 783,391.15 $ 790,168.50 $ 850,000.00 $ 904,156.00 $ 986,004.00 $ 989,179.25 $1,061,525.20 The bidding documents of the bidders were examined and found to be in order. 11511 Fart Frtew.y. 5m.SA0 • Hw,wn.Tts 17029 • 715 /4W300 • FAX: 713/4504335 OCT— 6 -92 TUE 11:S2 WAYNE SMITH ' —1: _ `4ge13e)5TES P . 03 City of Baytown October 6, 1992 Page 2 WSA Project No. 024 -014 -4 Our investigation of T 8 R Utilities, Ina., of Houston, Texas, included a review of their financial statement, surety, and references of previous projects. Based on our investigation, we recommend awarding a contract to the low bidder, T & R Utilities, Inc. The total amount bid by the low bidder was $717,447.50 and is within available funds. if you have any questions or need additional information, please advise. Yours truly, W YNE SMITH & ASSOCIATES, INC. 0 r ren W. McDani P.E. r. /Construction Administ ation LWM/pjh Attachment mc: Mr. Rent Laza, City Engineer Mr. Harold Wyble, WSA Representative d bal a, O 4 a E+ H Co .i 00 0 a H N • oc o Attachment "B" as o+ a. Er x O W f• x z aOG U °o a a w o E O� to M a% 3 D O V O H N a o � rn x O w r x U O x N O U a w a o t70+ H H z J U O pO; N aInn v� o N O N H E� N A a w x O M 03 U °O m a a 0 E-4 in M a A H O O 41 W 1.4 a O to R Ili 0+ O O E• N O aso E W t► q4 H V W U O O O w x a w no o .� x z to U D I O W O „ w a a o m °i -4 z V a � H a as — a z c N U U oc E . 7 to tVn Haw is w N E• N Z a x&0 a�p� H Q a H to O: E4 N x z U a a w H rh a w H r+ ►r CITY OF BAYTOWN BID TABULATION TITLE: PROPOSAL ON FAX MACHINE BID NUMBER: RFP- 0991 -15 DATE: AUGUST 12, 1992 2:00 P.M. ITEM QTY UNIT DESCRIPTION B 9 B OFFICE SUPPLY KONICA BUSINESS MACH. FARMER OFFICE PROD. FARMER OFFICE PRODUCT UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE 1. ONE EACH PURCHASE PRICE 3,195.00 2,987.00 3,196.00 3,579.00 1ST YEAR MAINTENANCE: INCLUDED INCLUDED INCLUDED INCLUDED EXTENDED MAINTENANCE FOR 1 YEAR: 385.00 FIVE YEAR GUARANTEE 495.00 495.00 I MODEL: KONICA 860L I KONICA 860L KONICA 860E KONICA 865L LOCATION: BAYTOWN,TX HOUSTON,TX HOUSTON, TX HOUSTON, T DELIVERY WITHIN 30 DAYS ARO r R C7 A ir rt ri CITY OF BAYTOWN BID TABULATION PAGE 2 OF 3 TITLE: PROPOSAL ON FAX MACHINE BID NUMBER: RFP- 0991 -15 DATE: AUGUST 12, 1992 2:00 P.M. ITEM QTY UNIT DESCRIPTION MARIMON BUSINESS MACH TELAUTOGRAPH CORP. ZENO SYSTEMS XEROX CORPORATION UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE 1. ONE EACH PURCHASE PRICE *2,791.00 2,795.00 2,756.00 *3,309.00 1ST YEAR MAINTENANCE-.1 INCLUDED INCLUDED INCLUDED INCLUDED I EXTENDED MAINTENANCE FOR 1 YR 350.00 375.00 376.00 520.00 MODEL: PANASONIC F -766 OMNIFAX L4f SHARP FO-6100 XEROX 7033A LOCATION: HOUSTON,TX HOUSTON,TX HOUSTON, TX HOUSTON, T DELIVERY WITHIN 30 DAYS ARO *DOES NOT MEET SPECS. *DOES NOT AEET SPECS. *DUAL CASSETTES PAPER IMAGE TRANSFER, NOT SPEC'D 250 MIN. EACH LASER AS SPEC'D. BID 200 LE AL & 200 L R :L 1 H W z N U Z� L s r.. U) O a en O a w a O M w w a O H a H Ln I .1 m eT O I a w a a w m z a N m 0 N N H y ° a a WQl W U M a a rr x w U �a a a E H N z 0 0 H W U N � w m O m 0 �3 W a z H U N a a M m H O z z 0 E U M � a o to H A O 1-4 x W O U U O ul z a a U N H z N O U H W 0 U U N W O to a N o aaaDa a a 0% o U IV H (Aazo N O W W H U x s 48 N W •, a C W U ^ H twnLn0 W N r O to N a x a z oc o °i z lz U W Q N r4 o w p o o z C > O a tan m U U '4 z H 0 N w .. H N H N W e= H a a a tn C4 >4 in 94 Q W > iz W 5 y x E-4 U W a w x z ° a z w H •� N WQl PROPOSAL FOR FAX MACHINE GTE - Sarah Weaver with GTE said they could not be competitive and therefore did not respond. 9/17/92 sls PITNEY BOWES - Paperwork lost in the shuffle at the office. 9/17/92 sls LANIER WORLDWIDE, INC. - Breakdown in communication within office. 9/17/92 sls. LANIER VOICE PRODUCTS - Home office failed to send it to the representative in time to bid. 9/17/92 sls WALLACE BIISINESS EQUIPMENT - Representative left company. Just overlooked. 9/17/92 sls MINOLTA - Could not meet dual access specifications. 9/17/92 sls WESTAR COMPANY - Company does not provide service agreement, only limited warranty. 9/17/92 sls BAYSHORE OFFICE SUPPLY - Company does not provide service agreement, only limited warranty. 9/17/92 sls CENTURY BIISINESS EQUIPMENT, INC. - Rachel got lost prior to bid opening in route. Wants to remain on bid list. 9/17/92 sls NATIONAL OFFICE - Company sells Mita fax machines which are not competitive with other fax machines on the market and therefore did not bid. 9/17/92 sls J. C. OFFICE SOLUTION - Works with B & B Office supply and does need a bid mailed to them anymore. B & B responded. 9/17/92 sls O M W E F ►r U i a 0 N Ln Z N 0 O o+ at tq O a ev to w •-I o a Ad F a oG z w o m a w z rd 0 U N N a of a � M Attachment "D" a W H �r o°+ `a o M W N N �x H p •• fn O H O U M 1 z z o H N 49 0 oc E 0 0 a U a a a 04 N lii 0! N a o+ t� [y ao a O O ul W N Q 4 —?C H w E" m W H U w ►i W F a x a N z o w w a H z 64 a O H s vl D sC W O D vFl N a w x W N � °% z ~ 00 a z 96 N • + z� f11 F H W W N Ln fl a9 W U ad m F # O Vl G W tw7 z C3 x a0C4 n U H a z o O M x •i W no w P1 v F W. U Co M ° `n a o O R z N w o x x x z H o c 0 N N GG ad H W W 8 p a4 W a U z a C M N W W w a « N E �Ei a o z >» H M w F M e CITY OF BAYTOWN BID TABULATION TITLE: PROPOSALS ON COPIERS BID NUMBER: RFP- 0792 -05 DATE: AUGUST 12, 1992 2:00 P.M. w ITEM QTY UNIT DESCRIPTION KONICA BUSINESS MACH MARIMON BUSINESS LANIER WORLDWIDE B & B OFFICE SUPPLY UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE 1 12 MONTHS LEASE PURCHASE OF (7) COPIERS *312.00 26,208.00 364.68 30,633.12 381.84 32,074.56 *355.00 29,820.00 BRAND PANASONIC -3270 PANASONIC -3270 LANIER HODIL 6532 ROYAL COPYITAR 2235 SUPPLIER LOCATION I HOUSTON, TX. TXP HOUSTON, J. IP HOUSTON, TX. BAYTOWN, TX. *SPECIAL CONDITIONS *DOES NOT I HAVE A I *DOES NOT HAVE A COLOR CARTRIDGE COLOR CARTRIDGE AVAILABLE. AVAILABLE. z O M m E N a w M 0 0 U 1 N z m � O t o V1 I W a W a a z ua H o � H m O U M a a x w U N a a E N z .7 W U M a H x w W U N a a E M z a twi N a a N x w U N a a E N z U M a Go m to �+ bi C4 N W U in —x co OOD U N a O N z O H W x a G O Z w N O z a H H 0 9 o E-1 `4 o �a w a aH rn a o o a U w to 0 m W N Wr .� H x N H z z O O z >+ H N CA •-� z H N Oz 0 H H a a m D m O H a 0 0 N N O� C cq a w m z W H a w m H a ° U a a Attachment "E" a � ° O w H x H m w m ►z-� U O a H z o U w U H ►� 4 z a v1 U W a N a AG H Q W m Q U O z ►� a z ►] M a U z 7 U O O O z o M a E-4 I x a v v w w o z �+ w U o O H O U w a O of H z fr a f� w oc ° O M M H H 10 O y J LIZ O = U U O O z .+ a N v N v H W H m qw m O.j W d O W U O H a °a v a H a H ° W z a •i o x z ° z O E-4 m a H U 4 O 4 H eE a o a+ a a� W H E+ w H H ►>+ a m 0 ° m H+ ► U z D rt W >+ H Of x W H M •-� BRUSH TRUCK BAYOU CITY FORD Talked to Lynn Dundee he said he did not receive the bid. We verified their address and it was correct. CLEVELAND MACK BALES Before the bid was sent out to the Suppliers we called to verify address and get a contact person. When the bid was opened they had mailed back a no -bid telling us bid was sent to wrong person and wrong address. WHEELER TRUCK BODY Left message 10- 01 -92. WHITE GMC TRUCKS OF HOUSTON Left message 10 -01 -92 E CITY OF BAYTOWN BID TABULATION TITLE: TRAILER BID NUMBER: 9310 -03 DATE: OCTOBER 1, 1992 2:00 P.H. w ITEM QTY UNIT DESCRIPTION CLIFTON GENERAL TRUCK VERMEER UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE 1. 1 EACH TRAILER $6,900.00 $6,900.00 $7,262.50 $7,262.50 $7,312.50 $7,312.50 GRAND TOTAL *$6,900.00 *$7,262.50 $7,312.50 DELIVERY 5 WEEKS ARO 5 WEEKS ARO 5 WEEKS ARO SUPPLIER LOCATION FORT WORTH, TX HOUSTON, TX HOUSTON, TX ALTERNATE BID I $7,750.00 * NOT MEET SPECS DOES *DOES NOT MEET SPECS DOES NOT CARRY PROD. 338 LOAD TRANSFER. LIABILITY INSURANCE. WE SPECIFIED MAXIMUM OF 12% LOAD TRANSFER. c-r TRAILER TRAILER WHEEL AND FRAME CO. Talked to the secretary and she said she mailed the bid to us on September 30, 1992. We received the bid October 2, 1992. AL TUCKER TRAILERS, INC. Left message 10/02/92. TRAILER ENTERPRISES They did not bid because he said our insurance was out of line. REPUBLIC TRAILER Left message 10/02/92. Layt Manufacturing They were too busy and did not have enough time to bid. CITY OF BAYTOWN BID TABULATION TITLES REROOFING OF WEST SIDE POLICE SUB - STATION BID NUMBER: 9310 -05 DATE: OCTOBER 8, 1992 2:00 P.H. F ITEM QTY UNIT DESCRIPTION RAWHIDE ROOFING INC. L.S. MITCHELL Sc SONS UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE 1. 1 LOT REROOFING OF WEST SIDE POLICE SUB- STATION 7,350.00 7,952.90 COMPLETION TIME 15 DAYS ARI 15 DAYS ARO SUPPLIER LOCATION BAYTOWN, TX. HIGHLANDS, TX. a R f7 n f'r �ii