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1992 08 27 CC Minutes, SpecialMINUTES OF THE SPECIAL SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN August 27, 1992 The City Council of the City of Baytown, Texas, met in special session on Thursday, August 27, 1992, at 6:20 p.m. in the Conference Room of the Baytown City Hall, 2401 Market Street, with the following in attendance: Eva Benavides Don M. Hullum Ray Swofford Pete C. Alfaro Rolland J. Pruett Stephen DonCarlos Bobby J. Credille Bobby Rountree Ignacio Ramirez Eileen P. Hall Council Member Council Member Council Member Council Member Council Member Council Member Mayor City Manager City Attorney City Clerk The meeting was opened with a quorum present, after which the following business was conducted: Recess Into Executive Session to Discuss Land Acquisition and Pending Litigation a. Fire Fighters Lawsuit. b. Louis Martinez Lawsuit. Mayor Credille recessed the open meeting into executive session to discuss pending litigation and land acquisition. When the open meeting reconvened, Mayor Credille announced that no action was necessary as a result of the executive session. Adjourn There being no further business to be transacted, the meeting was adjourned. Eileen P. Hall City Clerk 3.3.9 MINUTES OF THE REGULAR SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN August 27, 1992 The City Council of the City of Baytown, Texas, met in regular session on Thursday, August 27, 1992, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following in attendance: Eva Benavides Don M. Hullum Ray Swofford Pete C. Alfaro Rolland J. Pruett Stephen DonCarlos Bobby J. Credille Bobby Rountree Ignacio Ramirez Eileen P. Hall Council Member Council Member Council Member Council Member Council Member Council Member Mayor City Manager City Attorney City Clerk The meeting was called to order with a quorum present, and Council member Alfaro offered the invocation, after which the following business was conducted: Consider Approval of the Minutes for the Special Session Held on August 13, 1992 Council member Swofford moved for approval of the minutes for the special meeting held on August 13, 1992. Council member Hullum seconded the motion. The vote follows: Ayes: Council members Benavides, Hullum, Swofford, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None 920827 -2 Minutes of the Regular Session - Aug. 27, 1992 Consider Approval of the Minutes for the Regular Session Held on August 13, 1992 Council member Swofford moved for approval of the minutes for the regular session held on August 13, 1992. Council member Pruett seconded the motion. The vote follows: Ayes: Council members Benavides, Hullum, Swofford, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None Barbara Hinds Recognized Mayor Credille recognized Barbara Hinds, Chairman of the Goose Creek Stream Committee, who informed council that the Goose Creek Stream Committee had received a grant of $500,000 for Phase I - Improvements to Goose Creek Stream. She acknowledged Jo Roosa and David Ondrias for their hard work and dedication on the grant application. Of the 48 grant applications, 23 were approved and Baytown was number three. Consider Proposed Ordinance Accepting Proposal for Certified Public Accountant to Perform the Independent Audit for Fiscal Year 1991 -92 Council member Hullum, Chairman of the Audit Selection /Finance Committee, commended Monte Mercer and the Finance Committee on the tedious process to select an auditor. He reviewed for those in attendance the events of the past several months to be in a position to select an auditor. There were eight responses to the City of Baytown's request for proposals. From the original eight, a rating system was used to select three firms to interview. The three firms were interviewed using a sophisticated rating system. The committee's recommendation is to retain the firm of Deloitte & Touche for the amount of $79,300 to perform the auditing services for the city for the fiscal year ending September 30, 1992. Council member Hullum moved for adoption of the ordinance accepting the proposal of Deloitte & Touche for the auditing services for the city for fiscal year ending September 30, 1992. Council member DonCarlos seconded the motion. Council member Pruett stated that he was under the impression that Deloitte & Touche would not bid on the audit. 920827 -3 Minutes of the Regular Session - Aug. 27, 1992 Council member Hullum clarified that when Deloitte & Touche were retained, there was the possibility that the company would have to carry on to the end of the year. However, with the hire of Monte Mercer and other accounting staff, Deloitte & Touche began to perform the work that the finance director wanted accomplished, and only brought the city up to the end of 1991. Mr. Mercer will be responsible for closing the books and providing financial statements to the auditors. Deloitte & Touche will not have seen 75 -80% of the work. Council member Hullum concurred that the specifications required a larger firm because the City of Baytown is at the point it takes a firm that can move in and complete the job. There are still many problems that must be addressed. The vote follows: Ayes: Council members Benavides, Hullum, Swofford, Alfaro and DonCarlos Mayor Credille Nays: Council member Pruett Ordinance No. 6323 AN ORDINANCE ACCEPTING THE PROPOSAL OF DELOITTE & TOUCHE FOR THE AUDITING SERVICES FOR THE CITY FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 1992, AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF SEVENTY -NINE THOUSAND THREE HUNDRED AND N01100 ($79,300.00) DOLLARS. For tabulation see Attachment "A." Receive 1992 Appraisal Roll Items 4 through 8 are all related. The certified tax roll for fiscal tax year 1992 -93 received from Harris County Appraisal District August 26, 1992 is $1,620,480,430 added to the owners claims in protest of $37,538,657 for a total value of $1,658,019,087. The value used for the proposed 1992 -93 budget is $1,733,579,380. This appears to be a shortfall of $75,560,293. Conversations with the Appraisal District reveal that there have been computer problems particularly related to tangible personal property. The Appraisal District estimates that the computer problem related to tangible personal property alone is at least $50,000,000. After revisions the roll is expected to be at least equal to the 1991 values. 920827 -4 Minutes of the Regular Session - Aug. 27, 1992 Council member Hullum moved to accept the certified roll. Council member Alfaro seconded the motion. In response to an inquiry from council, the Finance Director stated that his analysis indicated differences in tangible personnel property and real commercial property. The vote follows: Ayes: Council members Benavides, Hullum, Swofford, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None Receive Certified Collection Rate The city has historically used 100% of its collection rate for its effective tax rate for calculation purposes. The administration recommended using 100% for fiscal year 1992 -93. Council member Swofford moved to use 100% collection rate for the fiscal year 1992 -93. Council member Hullum seconded the motion. The vote follows: Ayes: Council members Benavides, Hullum, Swofford, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None Receive Effective Tax Rate and Rollback Tax Rate Based on the 1992 certified tax roll of $1,620,480,430 the effective tax rate is .740933. The rollback tax rate is .745475. Council member DonCarlos moved to approve the effective tax rate and rollback tax rate. Council member Hullum seconded the motion. Council member Hullum noted that approval of the effective tax rate and rollback tax rate does not establish the tax rate for the fiscal year. Council will establish the tax rate and budget for 1992 -93 fiscal year at the same council meeting. The vote follows: 920827 -5 Minutes of the Regular Session - Aug. 27, 1992 Ayes: Council members Benavides, Hullum, Swofford, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None Consider Proposal to Increase Tax Rate (Maximum Tax Rate) The maximum tax rate before rollback is .745475 per $100.00 evaluation. The maximum tax rate unless the city publishes notices and holds hearings is .7450933. Council must set the maximum tax rate which they may raise the tax rate; however, this does not necessarily indicate the tax rate that will eventually be adopted. Council member Hullum moved to establish the maximum tax rate for the 1992 -93 budget before rollback at .745475. Council member Alfaro seconded the motion. Council member Alfaro noted that according to the Property Tax Code the governing body must consider proposal to increase tax rate by the maximum tax rate if the effective tax rate will be exceeded by 3 %. The vote follows: Ayes: Council members Benavides, Hullum, Swofford, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None Schedule Public Hearing on Proposal to Increase Tax Rate (September 10 at 7:00 p.m.) Council member Alfaro moved to schedule the public hearing on proposal to increase tax rate on September 10 at 7:00 p.m. in the Council Chamber of the Baytown City Hall. Council member DonCarlos seconded the motion. The vote follows: Ayes: Council members Benavides, Hullum, Swofford, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None 920827 -6 Minutes of the Regular Session - Aug. 27, 1992 Consider Proposed Ordinance Authorizing Final Payment to T & R Utilities, Inc. for Completion of 8" Baker Road Wastewater Force Main Project The proposed ordinance authorizes final payment in the amount of $32,451.14 to T & R Utilities, Inc. for completion of 8" Baker Road Wastewater Force Main Project. This is the line which serves the new EniChem facility. Final cost of the project is $178,116.14. This is $10,166.14 or 6.1% over the original amount of $167,950. The additional cost was incurred at the end of the project when a large section of cement stabilized sand was encountered along Bayway Drive. Also, in the same vicinity, the existing underground utilities were not in the anticipated location This required relocation of the new force main, involving installation of some additional asphalt pavement on the street. The entire project has been inspected by Langford Engineering for the City of Baytown. They have issued a Certificate of Completion for the project, and the line is now in service. Funding for the project will be from the $1.5 million EDA grant. The administration recommended approval. Council member Swofford moved for adoption of the ordinance. Council member Pruett seconded the motion. The vote follows: Ayes: Council members Benavides, Hullum, Swofford, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None Ordinance No. 6324 AN ORDINANCE AUTHORIZING FINAL PAYMENT OF THE SUM OF THIRTY -TWO THOUSAND FOUR HUNDRED FIFTY -ONE AND 14/100 ($32,451.14) DOLLARS TO T & R UTILITIES, INC. FOR COMPLETION OF THE 8" PROCESS WASTEWATER DISCHARGE FORCE MAIN ON BAKER ROAD PROJECT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 920827 -7 Minutes of the Regular Session - Aug. 27, 1992 Consider Proposed Ordinance Authorizing Final Payment to Pas -Key Construction Services, Inc. for Completion of Work on the Drainage Improvements to Busch Terrace Subdivision Project The proposed ordinance authorizes final payment in the amount of $17,628.24 to Pas -Key Construction Services, Inc. for completion of the drainage improvements to Busch Terrace Subdivision. The original contract amount was $15,556.50 and a change order for extra work in the amount of $2,130.00 was added to make the final contract amount $17,686.50. The change order was required for extra work caused by construction conflicts with two water lines and for plugging a 24" pipe. The first and final payment for this project is $17,628.24. The administration recommended approval. Council member Pruett moved for adoption of the ordinance. Council member Swofford seconded the motion. The vote follows: Ayes: Council members Benavides, Hullum, Swofford, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None Ordinance No. 6325 AN ORDINANCE AUTHORIZING FINAL PAYMENT OF THE SUM OF SEVENTEEN THOUSAND SIX HUNDRED TWENTY -EIGHT AND 24/100 ($17,628.24) DOLLARS TO PAS -KEY CONSTRUCTION SERVICES, INC. FOR THE COMPLETION OF WORK ON THE DRAINAGE IMPROVEMENTS TO BUSCH TERRACE SUBDIVISION PROJECT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance Awarding Bid for Air Conditioning /Heating System for Police Department The low bidder for an air conditioning /heating system for the Police Department is Young Plumbing for the amount of $16,875. This system serves the south wing of the Police building, patrol room, training room, break room and other offices. The administration recommended approval of the ordinance. 920827 -8 Minutes of the Regular Session - Aug. 27, 1992 Council member Benavides moved for adoption of the ordinance. Council member DonCarlos seconded the motion. The vote follows: Ayes: Council members Benavides, Hullum, Swofford, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None Ordinance No. 6326 AN ORDINANCE ACCEPTING THE BID OF YOUNG PLUMBING HEATING AND AIR CONDITIONING CO., INC. FOR THE PURCHASE OF THE AIR CONDITIONING /HEATING SYSTEM FOR THE BAYTOWN POLICE DEPARTMENT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF SIXTEEN THOUSAND EIGHT HUNDRED SEVENTY -FIVE AND N01100 ($16,875.00) DOLLARS; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. For bid tabulation see Attachment "B." Consent Agenda Council considered the Consent Agenda as follows: a. Proposed Ordinance No. 920827 -5 authorizes payment in, the amount of $4,488.75 to Pentamation for software maintenance for the accounting system. This is an annual maintenance agreement on software for the Accounting Department for the period September 1, 1992 to August 31, 1993. We recommend approval. b. Proposed Ordinance No. 920827 -6 awards the bid, on emergency basis, for analytical testing of 65 gallon drums to Chem- Waste. Six drums located at the Parks Service Center (1210 Park St.) require analytical testing in order to obtain a quotation for disposal of unknown substances. We feel that the substance is a combination of old motor oil and transmission fluid. 920827 -9 Minutes of the Regular Session - Aug. 27, 1992 This is an emergency expenditure of $4,200 to $6,000 based on phone estimates of $700 to $1,000 per barrel. The barrels were stored at the Parks Service Center after removal from the North Main and are leaking. The drums must be disposed of properly in accordance with state and federal standards. We recommend approval. C. Proposed Ordinance No. 920827 -7 awards the annual ready mix concrete contract to Houston Shell & Concrete in the amount of $59,412.50. There is a delivery charge of $75.00 for orders under six cubic yards. Houston Shell & Concrete has a Baytown plant. Alamo Arrow has not been able to deliver when called upon so they were sent a certified letter with 30 days notice to terminate the current annual ready -mix contract for nonperformance. Their contract was due to expire in December. Invitations to bid were mailed to four suppliers. We received one bid and one no bid. We recommend approval. d. Proposed Ordinance No. 920827 -8 awards processing paper contract in the amount O.E.I. Business Forms. Invitations to to twelve suppliers. We received four bid. We recommend approval. the annual data of $9,394.57 to bid were mailed bids and one no e. Proposed Ordinance No. 920827 -9 awards the bid for three 3" trash pumps to Andress -Walsh Company in the amount of $3,882. The low bidder did not meet specifications. Invitations to bid were mailed to ten suppliers. We received seven bids and one no bid. We recommend approval. 920827 -10 Minutes of the Regular Session - Aug. 27, 1992 f. Proposed Ordinance No. 920827 -10 awards the bid for 12" water pipe and fittings to Golden Triangle Pipe Co. in the amount of $4,131. This is to be installed along Highway 146 from near the Holiday Inn to a point in front of the new Horace Mann Junior School. Invitations to bid were mailed to three suppliers. We received two bids. We recommend approval. g. Proposed Ordinance No. 920827 -11 awards the annual tire and tube contract as follows: Sec. I Police Tires Carr's City Tire Service $ 15,270.90 Sec. II Tires & Tubes Goodyear Truck & Tire Center 78.628231 TOTAL, $ 93,899.21 Used tire pickup will be at no cost to the city and at the option of the city. The City of Baytown is now manifested and an authorized transporter of used tires. Invitations to bid were mailed to nine suppliers and we received four bids. We recommend approval. h. Proposed Ordinance No. 920827 -12 authorizes the purchase of additional quantities of fire hose from Casco Industries, Inc. in the amount of $10,485. This is an additional purchase of 1,225' of 5" fire hose for use as supply and relay lines. This hose will equip one engine company and will increase the water supply capabilities four times over the current 2.5" hose. We bid for this item on March 12, 1992 and Casco Industries, Inc. agreed to give us their price on additional hose until August 28, 1992. A copy of a letter from Casco Industries is enclosed. We recommend approval. 920827 -11 Minutes of the Regular Session - Aug. 27, 1992 i. Proposed Ordinance No. 920827 -13 awards the annual diamond saw blade contract to Prime Equipment in the amount of $5,860. The Public Works Department uses these to saw asphalt and concrete paving. The low bidder on items 3, 4 & 5 did not meet all specifications. Invitations to bid were mailed to six suppliers and we received three bids. We recommend approval. Council member Swofford moved for adoption of the Consent Agenda items "a" through "i." Council member Hullum seconded the motion. In response from an inquiry from council, Herb Thomas explained that the Texas Department of Transportation now requires transporters of used tires to be authorized and manifested. The City of Baytown is now manifested and authorized transporter of used tires. The vote follows: Ayes: Council members Benavides, Hullum, Swofford, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None Ordinance No. 6327 AN ORDINANCE AUTHORIZING THE PAYMENT OF FOUR THOUSAND FOUR HUNDRED EIGHTY-EIGHT AND 75/100 ($4,488.75) DOLLARS TO PENTAMATION AS THE COST FOR A MAINTENANCE AGREEMENT ON SOFTWARE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 920827 -5) Ordinance No. 6328 AN ORDINANCE DECLARING THAT AN EMERGENCY SITUATION EXISTS, AUTHORIZING PAYMENT IN AN AMOUNT NOT TO EXCEED THE SUM OF SIX THOUSAND AND N01100 ($6,000.00) DOLLARS TO CHEMICAL WASTE MANAGEMENT, INC. FOR THE TURN -KEY ANALYTICAL TESTING OF UNKNOWN MATERIALS IN SIX (6) 85 GALLON OVERPACK SALVAGE DRUMS LOCATED AT 1210 PARK STREET; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 920827 -6) 920827 -12 Minutes of the Regular Session - Aug. 27, 1992 Ordinance No. 6329 AN ORDINANCE ACCEPTING THE BID OF HOUSTON SHELL & CONCRETE FOR THE ANNUAL READY -MIX CONCRETE CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF FIFTY -NINE THOUSAND FOUR HUNDRED TWELVE AND 50/100 ($59,412.50) DOLLARS; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 920827 -7) Ordinance No. 6330 AN ORDINANCE ACCEPTING THE BID OF O.E.I. BUSINESS FORMS FOR THE ANNUAL DATA PROCESSING PAPER CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF NINE THOUSAND THREE HUNDRED NINETY -FOUR AND 57/100 ($9,394.57) DOLLARS; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 820827 -8) Ordinance No. 6331 AN ORDINANCE ACCEPTING THE BID OF ANDRESS -WALSH COMPANY FOR THE PURCHASE OF THE 3" TRASH PUMPS AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF THREE THOUSAND EIGHT HUNDRED EIGHTY - TWO AND N01100 ($3,882.00) DOLLARS; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 920827 -9) Ordinance No. 6332 AN ORDINANCE ACCEPTING THE BID OF GOLDEN TRIANGLE PIPE FOR THE PURCHASE OF THE 12" WATER PIPE AND FITTINGS AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF FOUR THOUSAND ONE HUNDRED THIRTY -ONE AND N01100 ($4,131.00) DOLLARS; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 920827 -10) Ordinance No. 6333 AN ORDINANCE ACCEPTING THE BID OF CARR'S CITY TIRE SERVICE AND GOODYEAR TRUCK TIRE CENTER FOR THE ANNUAL TIRE AND TUBE CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF NINETY -THREE THOUSAND EIGHT HUNDRED NINETY -NINE AND 21/100 ($93,899.21) DOLLARS; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 920827 -11) im 920827 -13 Minutes of the Regular Session - Aug. 27, 1992 Ordinance No. 6334 AN ORDINANCE ACCEPTING THE BID OF CASCO INDUSTRIES, INC. FOR THE PURCHASE OF FIRE HOSE AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN' THE SUM OF TEN THOUSAND FOUR HUNDRED EIGHTY -FIVE AND N01100 ($10,485.00) DOLLARS; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 920827 -12) Ordinance No. 6335 AN ORDINANCE ACCEPTING THE BID OF PRIME EQUIPMENT FOR THE ANNUAL DIAMOND SAW BLADE CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF FIVE THOUSAND EIGHT HUNDRED SIXTY AND N01100 ($5,860.00) DOLLARS; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 920827 -13) For bid tabulations see Attachments "C" through "I." City Manager's Report Emergency Preparedness (Hurricane Andrew) - The city manager acknowledged Howard Brister and the staff for an outstanding job during the threat of Hurricane Andrews. Goose Creek Stream Project - The city manager congratulated Jo Roosa and others for the work involved in making application for Phase I of Goose Creek Project. Budget Work Session - Council scheduled a budget work session for Tuesday, September 1 at 6:00 p.m. Harris - Galveston Area Council Metropolitan Planning Organization - Council member Alfaro is to represent the City of Baytown tomorrow before the Metropolitan Planning Organization with requests for prioritization along Loop 201 and Spur 330. After the council meeting council member Alfaro, Kent Laza and Richard Harris will meet to discuss the presentation. 920827 -14 Minutes of the Regular Session - Aug. 27, 1992 Comprehensive Planning Sub - Committee - Council members Benavides, DonCarlos and Alfaro, along with members of the Comprehensive Planning Committee have met once and will meet again on September 9 to discuss the Comprehensive Plan and make recommendations for the 1992 -93 City of Baytown budget with regard to that plan. Traffic and Parking at Cedar Bayou Junior School - Council had been furnished with a copy of a letter from Mark A. Stafford, Principal of Cedar Bayou Junior School, setting forth actions to be taken to alleviate the problem of parking at Cedar Bayou. City Clerk - Acting City Manager - The city manager announced that he would be in Austin on Friday attending a City Manager's Meeting and the city clerk would be Acting City Manager. Report on Ill Employees - Norman Dykes, Assistant City Manager, is presently in Diagnostic Hospital undergoing tests. Ron McLemore, Assistant City Attorney, has undergone open heart surgery and at the present time is not doing well. Mayor's Report to the Citizens The mayor reported that he had attended the Gang Task Force Gala which he found to be very impressive. He noted when the program first began that at -risk kids would not even speak to one another. However, the night of the gala, on stage no one remembered what differences they may once have had. He encouraged the administration and council to do whatever possible to continue this program. He also thanked the Audit Selection /Finance Committee for their fine work. Adjourn There being no further business to be transacted the meeting was adjourned. Eileen P. Hall City Clerk 3.3.8 CITY OF BAYTOWN ANALYSIS OF RFP'S FOR AUDIT SERVICES Null & 1300 Peat Cooper's & Grant Deloitte & Billings per Function Griff in Assoc Seidman Marwick(2) Tiller Lybrand Thornton Touche(2) 1992 Financial Report 48,290 33,500 31,020 71,945 43,000 48,000 73,500 69,000 Six Month Report 5,760 4,500 6,334 4,000 7,225 8,000 11,000 7,300 CAFR Cost 8,250 3,000 2,000 43,250 3,675 84,000 3,500 3,000 Single Audit 7,500 1,500 3,740 11,370 5,700 8,000 12,000 Water Authority 5,200 2,500 2,380 5,685 7,900 2,000 3,000 Total billings 7q snn Null & B00 ' Peat Cooper's & Grant Oeloitte & Hours Per Function Griffin Assoc Seidman Marwick Tiller Lybrand Thornton Touche 1992 Financial Report 1,005 655 430 1,377 526 1,070 1,285 1,065 Six Month Report 80 80 80 80 180 80 CAFR Cost 165 40 59,240 40 Single Audit 160 38 240 66 Water Authority 24 120 90 Total budgeted hours 1,330 775 572 1,817 802. 1,070 1,465 1,145 Null & BDO Peat I- Cooper's & Grant Deloitte & Annual Audit cost(1) Griffin Assoc Seidman Marwick Tiller Lybrand Thornton Touche Year 1 69,240 40,500 39,140 89,000 60,275 58,000 92,000 72,000 Year 2 59,240 40,500 39,140 80,000 55,275 60,900 95,560 69,000 Year 3 54,240 43,250 40,729 84,000 52,775 64,000 99,120 66,000 Year 4 49,240 43,250 43,294 89,000 54,575 67,200 102,680 63,000 (1) excludes 6 month report (2) assumed 80 hours for 6 month report for comparative purposes a rr a� n R 9 CITY OF BAYTOWN BID TABULATION TITLE: AIR CONDITIONING /HEATING SYSTEM FOR POLICE DEPARTMENT BID NUMBER: 9208 -109 DATE: AUGUST 26, 1992 2:00 P.M. ITEM QTY UNIT DESCRIPTION YOUNG PLUMBING POLAR AIR HEATING COX AIR CONDITIONING P &M A/C & HEATING UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE 1. 1 EACH AC /HEATING SYSTEM 16,875.00 18,502.00 19,500.00 NO BID 1 EACH FIVE YEAR WARRANTY INCLUDED INCLUDED INCLUDED SUPPLIER LOCATION BAYTOWN, J. HOUSTON, TX. BAYTOWN, TX. HOUSTON, TX. a rr rr w n n IL CITY OF BAYTOWN BID TABULATION TITLE: ANNUAL READY -MIX CONCRETE CONTRACT BID NUMBER: 9206 -91 DATE: AUGUST 12, 1992 2:00 P.M. IL ITEM QTY UNIT DESCRIPTION HOUSTON SHELL SOUTHWESTERN UNDERGRO ND UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE 1 1229 YDS. READY -MIX CONCRETE 48.50 59,412.50 NO BID TOTAL 59,412.50 DELIVERY 24 HRS ARO SUPPLIER LOCATION HOUSTON, TX. HOUSTON, T . LAST YEAR'S SUPPLIER: ALAMO ARROW MATERIALS 1 1122J YDS READY -MIX CONCRETE 45.50 55,737.50 CITY OF BAYTOWN :401 MARKET P.U. RUN 4]4 1WTOk %N. TS _.75_'_'-J4'4 71 114_2- -.1281 FAX GI 31 4]O nn It, July 1, 1992 Joe A. Moet, General Manager Alamo Arrow Materials, Inc. P.O. Drawer 1001 San Antonio, Texas 78294 -1001 Re: 30 DAY TERMINATION OF CONTRACT Dear Mr. Moet: Due to your inability or refusal to comply with your obligations under your contract to deliver ready -mix concrete to the City of Baytown, the City of Baytown is now exercising its right under Item 10 of the Terms 6 Conditions of the City's Invitation to bid on Bid No. 9210 -06, awarded December 12, 1991, and effective January 1, 1992. Accordingly, this contract is terminated 30 days from the. date of receipt of this letter. The City of Baytown will thereupon seek another supplier of ready - mixed concrete. This notice of termination of the above referenced contract in no way waives or affects any legal or other rights the City of Baytown may have pursuant to any breach of contract or other obligation on your part. Sincerely, m SENDER: • Cv+v +r. mm. 1 and..r 2 1.,...n. —.1 nrv�os. also wish ld recewe the + camvm. uema 2. aw a. a e. + . Fmn veer vam..M aovrou Iollbwmg serves Ilor an e.Ira V en In. I...11..1IN. loan ev nur v ca . Ieec m+cemu, vvu. > • .... the corm to me lmnt m... n.....ece. or vn me ete, i1 avace 1 _ Addresses's Address + N • Wrrlet "Revm Re[ flvl RevYYt.0 "an[M m.�lv +c. Eebw m..mtlenumper G t Z pesrtietetl Delive n • lTe Rehm Rttem[wnleM,avwMm[ne eNC4 wed velrverev anv [nev ne� ry •U O @9v... Consult pdstma9Rr far fee. U Q u 3. Amole Addressed I.: Sd. ArU[le Number W 'n m .iCE A. �.� ".L ?i4i:. -.GG2 9' + 0 0._ E ..__ E n V�-`L,L=• Set 4b. 9eI a Type c '1- •1`"I' L`C• _ ❑Regl ''"Cl m1 ?. U' red — Insured _'•--' =e Cem led _COD c _. _. \.ice..__. ♦:i L_�- :__r]11 Q; —X: _ — Return Rr�cn /vr Express MaiV — ' pj v ` m a a OT 7. Date vI De11M 1 V - st d5. a:gnamre olcaresseel 3. Addressee ps Adtlrea910n1y rf redve9md Hane fee is vmtll ar e TI 6. iilgnerura IAgent, F. = PSFGhp3831,Cecender 1991 uSCPd..+ss2 -mean nnnneertn nr•r. rm.r ..- .. -• -- ANNUAL READY -MIX CONCRETE CONTRACT EBCELL MATERIALS Excell brought their bid in at 3:00 p.m. which is after the 2:00 p.m. deadline. HOUSTON /EAGLE LAKE CONCRETE PRODUCTSs INC. Talked to Mr. Langan, and they manufacture bags of concrete, but does not provide ready -mix. SOUTHWESTERN UNDERGROUND Talked to Ms. LaBauve, and they do not supply the requested product. CITY OF BAYTOWN BID TABULATION TITLE: ANNUAL DATA PROCESSING PAPER CONTRACT BID NUMBER: 9206 -92 DATE: AUGUST 12, 1992 2:00 P.M. ITEM QTY UNIT DESCRIPTION O.E.I. BUSINESS FORMS DATA DOCUMENTS, INC. PRECEPT BUSINESS PROD WALLACE COMPUTER UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE SECTION 1 1. 370 M 1 PART, 14 -7/8 X 11 7.35 2,719.50 7.92 2,930.40 9.00 3,330.00 9.43 3,489.10 2. 90 M 2 PART, 14 -7/8 X 11 16.75 1,507.50 21.44 1,929.60 22.90 2,061.00 24.38 2,194.20 3. 20 M 4 PART, 14 -7/8 X 11 37.68 753.60 46.58 931.60 45.78 915.60 51.64 1,032.85 4. 825 M 1 PART, 9 -1/2 X 11 5.15 4,248.75 5.76 4,752.00 5.95 4,908.75 6.60 5,445.00 5. 11 M 2 PART, 9 -1/2 X 11 15.02 165.22 16.74 184.14 23.68 260.48 18.17 199.87 TOTAL 9 394.57 10,727.74 11,475.83 12,361.02 SECTION 11 - ALTERNA E RECYCLED 1. 370 M 1 PART, 14 -7/8 X 11 8.10 2,997.00 NO BID 10.28 3,803.60 9.88 3,655.60 2. 90 M 2 PART, 14 -7/8 X 11 NO BID NO BID 24.30 2,187.00 3. 20 M 4 PART, 14 -7/8 X 11 NO BID NO BID 49.15 983.00 4. 825 M 1 PART, 9 -1/2 X 11 5.70 4,702.50 NO BID 6.75 5,568.75 8.03 6,624.75 5. 11 M 2 PART, 9 -1/2 X 11 NO BID NO BID NO BID TOTAL 7,699.50 NO BID 12,542.35 10,280.35 DELIVERY 48 HRS ARO 48 HRS ARO 48 HRS ARO 48 HRS ARO SUPPLIER LOCATIO HOUSTON, Jx. HOUSTON, T BEAUMONT, X. BAYTOWN, J. LAST YEAR'S PRICES: I O.E.I. BUSINESS FORMS TOTAL 8,725.30 9 rr cr n z K re CITY OF BAYTOWN BID TABULATION TITLE: ANNUAL DATA PROCESSING PAPER CONTRACT PG 2 BID NUMBER: 9106 -106 DATE: AUGUST 12, 1992 2:00 P.M. ITEM QTY UNIT DESCRIPTION I Q 2000 INC UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE NO BID SUPPLIER LOCATION BEAUMONT, TX. z O M m N a a• r, a i r x o M V1 N ►'� E~ � x c� w a m �t w F a 0 Attachment "E" O U N a o a N w a 8 x U W ' O —x F iai U 8 a o H a o N z a w O v oc F F O F M .-1 i4 m a 'i tD O U ►a a t0 C; a u o+ F H ri W pz O F H U RC O �+ cp w a o N >4 z F z z O U M a N no ai Er r1 x x U) w —H ' 3 o U t �+ U) a at o N �C F z O � •� x V �°o� rr Cyia a x z a o ►-� • 4 to cc a C w �o x a N � F Z V F 4. ~ Q z z U ° H a m m [� Q w w 0 N z x « H 3 -� 3 z o z a a a c a a w v °a H a E o to w a U) t ►F-i U w m F r� ON xx w 7 F •� K CITY OF BAYTOWN BID TABULATION TITLE: 3" TRASH PUMPS BID NUMBER: 9207 -97 DATE: AUGUST 13, 1992 2:00 P.M. IE ITEM QTY UNIT DESCRIPTION PUMP AND POWER AUTOMATIC PUMP ALL PUMP D & R WATER UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE 1 3 EACH 3" TRASH PUMPS 1,709.00 5,127.00 1,745.00 5,235.00 2,010.91 6,032.75 NO BID DELIVERY 14 DAYS ARO 14 DAYS ARO 14 DAYS ARO SUPPLIER LOCATION HOUSTON, TX. BEAUMONT, TX. BAYTOWN, TX. PASADENA, TX. 3" TRASH PUMPS COLEMAN COMPRESSOR SERVICE Talked to Mr. Shepherd, he was going to find out why they did not bid and will call us back. JERSEY EQUIPMENT CO. Talked to Mr. Mandell, they did not have a product they could bid. IL CITY OF BAYTOWN BID TABULATION TITLE: 12" WATER PIPE AND FITTINGS BID NUMBER: 9207 -105 DATE: AUGUST 18, 1992 2:00 P.M. ITEM QTY UNIT DESCRIPTION GOLDEN TRIANGLE PIPE THE ROHAN COMPANY UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE 1 400 FEET 12" C -900 PVC PIPE 7.04 2,816.00 7.28 2912.00 2 1 EACH 12" X 12" TAPPING 490.00 490.00 504.65 504.65 3 1 EACH 12" TAPPING VALVE 770.00 770.00 869.10 869.10 4 1 EACH 12" X 2" M -J 55.00 55.00 59.35 59.35 TOTAL 4131.00 4345.10 DELIVERY 5 DAYS ARO 7 -10 DAYS ARO SUPPLIER LOCATION BEAUMONT, TX. HOUSTON,TX 9 rr rr w A fD cr 12" WATER PIPE AND FITTINGS O & R UTILITIES Talked to Mr. Kirbow, they did not receive the Invitation to Hid. The address was verified and is correct. IL TITLE: ANNUAL TIRE AND TUBE CONTRACT BID NUMBER: 9205 -84 DATE: AUGUST 14, 1992 2:00 P.M. CITY OF BAYTOWN BID TABULATION wi a n n n fD n G'1 CARR'S CITY TIRE GOODYEAR TRUCK TIRE FULLERS TIRE CO., INC. SHULTS BROTHERS TIRE SEC. QTY UNIT DESCRIPTION UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE I LOT POLICE TIRES 150270.90 15,549.30 NO BID 30,194.70 ( ITEMS 11 & 2 ) II LOT TRUCK & TRACTOR 83,550.35 7_8,6_2_8._31 - 111,339.59 101,955.83 TIRES AND TUBES (ITEMS 13 THRU 48 ) TOTAL: 98,821.25 94,177.61 111,339.59 132,150.53 DELIVERY: 7 DAYS ARO 7 DAYS ARO 7 DAYS ARO 7 DAYS ARO LOCATION: BAYTOWN,TX HOUSTON,TX BAYTOWN,TX PASADENA,T SECTION I POLICE TIRES: CARR'S CITY TIRE 15,270.90 SECTION II MISCELL. TIRES: GOODYEAR 78,628.31 TOTAL: $93,899.21 LAST YEAR'S ANNIAL CONTRACT: SEC. f: HTC TIRES - $15,689.86 SEC II: CARR'S CITY TIRES - $87,747.17 LAST YEAR'S TOTAL: J103,437.13 a n n n fD n G'1 ANNUAL TIRE AND TUBE CONTRACT BID NUMBER 9205 -84 RTC Tires - I talked to Jan Hachett and he sent Doug Overstreet to turn in a bid on Friday, August 14th. We did not receive it nor did anyone from this company show up. (8/21/92, sls) Goodyear Tire i Rubber Company - I talked to Rick Johnston and he can not bid on truck tires, but would like to bid on police tires. He did not read the Evaluation Criteria in the bid specifications which explained this bid was to be awarded by sections and not an "all or none" bid. He apologized and wants to remain on the bid list. (8/21/92, sls) Tire Warehouse of Texas - I talked to Barry Woodward and he did not bid because he can not compete with larger tire companies. He did not read his bid specifications and understand this was not an "all or none" bid. Barry wants to buy our used tires. (8/21192, sls) superior Tire - I talked to Tom Sutton and he never received our bid packet. However, the address is correct that we mailed the packet to. (8/21/92, sls) c TITLE: FIRE HOSE BID NUMBER: 9201 -49 DATE: FEBRUARY 25, 1992 2:00 P.M. CITY OF BAYTOWN BID TABULATION 11 ITEM QTY UNIT DESCRIPTION CASCO INDUSTRIES, INC KOETTER FIRE VALLEN SAFETY SUPPLY NEEL ASSOC., INC. UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE 1. 1 -3/4" FIRE HOSE 100 EACH A. 50' SECTIONS 98.00 9,800.00 106.47 10,647.00 NO BID NO BID 2. 5" FIRE HOSE 1 EACH A. 25' SECTIONS 345.00 345.00 321.76 321.76 12 EACH B. 100' SECTIONS 10,140.00 806.67 9,680.04 TOTAL 20,285.00 4 20,648.80 DELIVERY 45 DAYS ARO 45 DAYS ARO SUPPLIER LOCATION PASADENA, IX. HOUSTON, TI. PASADENA, TX. WACO, TX. a rr rr w w w x CITY OF BAYTOWN BID TABULATION TITLE: ANNUAL DIAMOND SAW BLADE CONTACT BID NUMBER: 9206 -89 DATE: AUGUST 14, 1992 2:00 P.M. PRIME EQUIPMENT MUSTANG RENTAL CONTRACTOR'S EQUIPMENT ITEM QTY UNIT DESCRIPTION UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE 1 6 EACH 14" CONCRETE 405.00 2,430.00 * 502.50 3,015.00 529.76 3,178.56 2 2 EACH 14" ASPHALT 329.00 658.00 * 403.75 807.50 572.93 1,145.86 3 6 EACH 12" DRI DISC ASPHALT 238.00 1,428.00 ** 203.15 1,218.90 253.66 1,521.96 4 3 EACH 12" DRI DISC CONCRETE 224.00 672.00 * ** 170.65 511.95 247.57 742.71 5 3 EACH 12" DRI DISC CONCRETE 224.00 672.00 * ** *170.65 511.95 247.57 742.71 20MM TOTAL 5,860.00 6,065.30 7,331.80 DELIVERY 12 DAYS AROI 12 DAYS ARI 12 DAYS ARO SUPPLIER LOCATION LAPORTE, TX. CHANNELVIEW, TX. BAYTOWN, Ti. SPECIAL CONDITION I *DO NOT MEET SPECS. [.AST 'YF.AR' S PPLIER: TTC11 r 1 C nTTpITT 1 , 7 l r n nn SPEC'D LAZER -BID BRAZED I * *CORE THICKNESS SPEC'D .098" BID .095" DO NOT MEE MIN SPECS CORE THICKNESS SPEC'D .098 BID .095 LESS SEGMENT HEIGHT THAN SPEC'D * * *DO NOT MEET MIN SPECS FOR CORE THICK NESS SPEC'D .087 BID .072 SEGMENT WIDTH TOO NARROW i y n W n F ANNUAL DIAMOND SAW BLADE CONTRACT U. S. RENTAL, INC. Talked to Mr. McINERNY, they do not handle diamond saw blades and could not meet our delivery requirements. F. W. GARTNER COMPANY Talked to Mr. Kuyhendall, they were not sure why a bid response was not sent in. MORBARK INDUSTRIES, INC. Morbark is a manufacturer and they will not bid against their distributors.