1992 08 27 CC Minutes, SpecialMINUTES OF THE SPECIAL SESSION
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
August 27, 1992
The City Council of the City of Baytown, Texas, met in
special session on Thursday, August 27, 1992, at 6:20 p.m. in
the Conference Room of the Baytown City Hall, 2401 Market Street,
with the following in attendance:
Eva Benavides
Don M. Hullum
Ray Swofford
Pete C. Alfaro
Rolland J. Pruett
Stephen DonCarlos
Bobby J. Credille
Bobby Rountree
Ignacio Ramirez
Eileen P. Hall
Council Member
Council Member
Council Member
Council Member
Council Member
Council Member
Mayor
City Manager
City Attorney
City Clerk
The meeting was opened with a quorum present, after which
the following business was conducted:
Recess Into Executive Session to Discuss Land Acquisition and
Pending Litigation
a. Fire Fighters Lawsuit.
b. Louis Martinez Lawsuit.
Mayor Credille recessed the open meeting into executive
session to discuss pending litigation and land acquisition.
When the open meeting reconvened, Mayor Credille announced
that no action was necessary as a result of the executive
session.
Adjourn
There being no further business to be transacted, the
meeting was adjourned.
Eileen P. Hall
City Clerk
3.3.9
MINUTES OF THE REGULAR SESSION
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
August 27, 1992
The City Council of the City of Baytown, Texas, met in
regular session on Thursday, August 27, 1992, at 6:30 p.m. in
the Council Chamber of the Baytown City Hall with the following
in attendance:
Eva Benavides
Don M. Hullum
Ray Swofford
Pete C. Alfaro
Rolland J. Pruett
Stephen DonCarlos
Bobby J. Credille
Bobby Rountree
Ignacio Ramirez
Eileen P. Hall
Council Member
Council Member
Council Member
Council Member
Council Member
Council Member
Mayor
City Manager
City Attorney
City Clerk
The meeting was called to order with a quorum present, and
Council member Alfaro offered the invocation, after which the
following business was conducted:
Consider Approval of the Minutes for the Special Session Held on
August 13, 1992
Council member Swofford moved for approval of the minutes
for the special meeting held on August 13, 1992. Council member
Hullum seconded the motion. The vote follows:
Ayes: Council members Benavides, Hullum,
Swofford, Alfaro, DonCarlos and Pruett
Mayor Credille
Nays: None
920827 -2
Minutes of the Regular Session - Aug. 27, 1992
Consider Approval of the Minutes for the Regular Session Held on
August 13, 1992
Council member Swofford moved for approval of the minutes
for the regular session held on August 13, 1992. Council member
Pruett seconded the motion. The vote follows:
Ayes: Council members Benavides, Hullum,
Swofford, Alfaro, DonCarlos and Pruett
Mayor Credille
Nays: None
Barbara Hinds Recognized
Mayor Credille recognized Barbara Hinds, Chairman of the
Goose Creek Stream Committee, who informed council that the Goose
Creek Stream Committee had received a grant of $500,000 for Phase
I - Improvements to Goose Creek Stream. She acknowledged Jo
Roosa and David Ondrias for their hard work and dedication on the
grant application. Of the 48 grant applications, 23 were
approved and Baytown was number three.
Consider Proposed Ordinance Accepting Proposal for Certified
Public Accountant to Perform the Independent Audit for Fiscal
Year 1991 -92
Council member Hullum, Chairman of the Audit
Selection /Finance Committee, commended Monte Mercer and the
Finance Committee on the tedious process to select an auditor.
He reviewed for those in attendance the events of the past
several months to be in a position to select an auditor.
There were eight responses to the City of Baytown's request
for proposals. From the original eight, a rating system was used
to select three firms to interview. The three firms were
interviewed using a sophisticated rating system. The committee's
recommendation is to retain the firm of Deloitte & Touche for the
amount of $79,300 to perform the auditing services for the city
for the fiscal year ending September 30, 1992.
Council member Hullum moved for adoption of the ordinance
accepting the proposal of Deloitte & Touche for the auditing
services for the city for fiscal year ending September 30, 1992.
Council member DonCarlos seconded the motion.
Council member Pruett stated that he was under the
impression that Deloitte & Touche would not bid on the audit.
920827 -3
Minutes of the Regular Session - Aug. 27, 1992
Council member Hullum clarified that when Deloitte & Touche
were retained, there was the possibility that the company would
have to carry on to the end of the year. However, with the hire
of Monte Mercer and other accounting staff, Deloitte & Touche
began to perform the work that the finance director wanted
accomplished, and only brought the city up to the end of 1991.
Mr. Mercer will be responsible for closing the books and
providing financial statements to the auditors. Deloitte &
Touche will not have seen 75 -80% of the work.
Council member Hullum concurred that the specifications
required a larger firm because the City of Baytown is at the
point it takes a firm that can move in and complete the job.
There are still many problems that must be addressed. The vote
follows:
Ayes: Council members Benavides, Hullum,
Swofford, Alfaro and DonCarlos
Mayor Credille
Nays: Council member Pruett
Ordinance No. 6323
AN ORDINANCE ACCEPTING THE PROPOSAL OF DELOITTE & TOUCHE FOR THE
AUDITING SERVICES FOR THE CITY FOR THE FISCAL YEAR ENDING
SEPTEMBER 30, 1992, AND AUTHORIZING THE PAYMENT BY THE CITY OF
BAYTOWN, THE SUM OF SEVENTY -NINE THOUSAND THREE HUNDRED AND
N01100 ($79,300.00) DOLLARS.
For tabulation see Attachment "A."
Receive 1992 Appraisal Roll
Items 4 through 8 are all related. The certified tax roll
for fiscal tax year 1992 -93 received from Harris County Appraisal
District August 26, 1992 is $1,620,480,430 added to the owners
claims in protest of $37,538,657 for a total value of
$1,658,019,087. The value used for the proposed 1992 -93 budget
is $1,733,579,380. This appears to be a shortfall of
$75,560,293. Conversations with the Appraisal District reveal
that there have been computer problems particularly related to
tangible personal property. The Appraisal District estimates
that the computer problem related to tangible personal property
alone is at least $50,000,000. After revisions the roll is
expected to be at least equal to the 1991 values.
920827 -4
Minutes of the Regular Session - Aug. 27, 1992
Council member Hullum moved to accept the certified roll.
Council member Alfaro seconded the motion.
In response to an inquiry from council, the Finance Director
stated that his analysis indicated differences in tangible
personnel property and real commercial property. The vote
follows:
Ayes: Council members Benavides, Hullum,
Swofford, Alfaro, DonCarlos and Pruett
Mayor Credille
Nays: None
Receive Certified Collection Rate
The city has historically used 100% of its collection rate
for its effective tax rate for calculation purposes. The
administration recommended using 100% for fiscal year 1992 -93.
Council member Swofford moved to use 100% collection rate
for the fiscal year 1992 -93. Council member Hullum seconded the
motion. The vote follows:
Ayes: Council members Benavides, Hullum,
Swofford, Alfaro, DonCarlos and Pruett
Mayor Credille
Nays: None
Receive Effective Tax Rate and Rollback Tax Rate
Based on the 1992 certified tax roll of $1,620,480,430 the
effective tax rate is .740933. The rollback tax rate is .745475.
Council member DonCarlos moved to approve the effective tax
rate and rollback tax rate. Council member Hullum seconded the
motion. Council member Hullum noted that approval of the
effective tax rate and rollback tax rate does not establish the
tax rate for the fiscal year. Council will establish the tax
rate and budget for 1992 -93 fiscal year at the same council
meeting. The vote follows:
920827 -5
Minutes of the Regular Session - Aug. 27, 1992
Ayes: Council members Benavides, Hullum,
Swofford, Alfaro, DonCarlos and Pruett
Mayor Credille
Nays: None
Consider Proposal to Increase Tax Rate (Maximum Tax Rate)
The maximum tax rate before rollback is .745475 per $100.00
evaluation. The maximum tax rate unless the city publishes
notices and holds hearings is .7450933. Council must set the
maximum tax rate which they may raise the tax rate; however, this
does not necessarily indicate the tax rate that will eventually
be adopted.
Council member Hullum moved to establish the maximum tax
rate for the 1992 -93 budget before rollback at .745475. Council
member Alfaro seconded the motion. Council member Alfaro noted
that according to the Property Tax Code the governing body must
consider proposal to increase tax rate by the maximum tax rate if
the effective tax rate will be exceeded by 3 %. The vote follows:
Ayes: Council members Benavides, Hullum,
Swofford, Alfaro, DonCarlos and Pruett
Mayor Credille
Nays: None
Schedule Public Hearing on Proposal to Increase Tax Rate
(September 10 at 7:00 p.m.)
Council member Alfaro moved to schedule the public hearing
on proposal to increase tax rate on September 10 at 7:00 p.m. in
the Council Chamber of the Baytown City Hall. Council member
DonCarlos seconded the motion. The vote follows:
Ayes: Council members Benavides, Hullum,
Swofford, Alfaro, DonCarlos and Pruett
Mayor Credille
Nays: None
920827 -6
Minutes of the Regular Session - Aug. 27, 1992
Consider Proposed Ordinance Authorizing Final Payment to T & R
Utilities, Inc. for Completion of 8" Baker Road Wastewater Force
Main Project
The proposed ordinance authorizes final payment in the
amount of $32,451.14 to T & R Utilities, Inc. for completion of
8" Baker Road Wastewater Force Main Project. This is the line
which serves the new EniChem facility. Final cost of the project
is $178,116.14. This is $10,166.14 or 6.1% over the original
amount of $167,950. The additional cost was incurred at the end
of the project when a large section of cement stabilized sand was
encountered along Bayway Drive. Also, in the same vicinity, the
existing underground utilities were not in the anticipated
location This required relocation of the new force main,
involving installation of some additional asphalt pavement on the
street.
The entire project has been inspected by Langford
Engineering for the City of Baytown. They have issued a
Certificate of Completion for the project, and the line is now in
service. Funding for the project will be from the $1.5 million
EDA grant. The administration recommended approval.
Council member Swofford moved for adoption of the ordinance.
Council member Pruett seconded the motion. The vote follows:
Ayes: Council members Benavides, Hullum,
Swofford, Alfaro, DonCarlos and Pruett
Mayor Credille
Nays: None
Ordinance No. 6324
AN ORDINANCE AUTHORIZING FINAL PAYMENT OF THE SUM OF THIRTY -TWO
THOUSAND FOUR HUNDRED FIFTY -ONE AND 14/100 ($32,451.14) DOLLARS
TO T & R UTILITIES, INC. FOR COMPLETION OF THE 8" PROCESS
WASTEWATER DISCHARGE FORCE MAIN ON BAKER ROAD PROJECT; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
920827 -7
Minutes of the Regular Session - Aug. 27, 1992
Consider Proposed Ordinance Authorizing Final Payment to Pas -Key
Construction Services, Inc. for Completion of Work on the
Drainage Improvements to Busch Terrace Subdivision Project
The proposed ordinance authorizes final payment in the
amount of $17,628.24 to Pas -Key Construction Services, Inc. for
completion of the drainage improvements to Busch Terrace
Subdivision. The original contract amount was $15,556.50 and a
change order for extra work in the amount of $2,130.00 was added
to make the final contract amount $17,686.50. The change order
was required for extra work caused by construction conflicts with
two water lines and for plugging a 24" pipe. The first and final
payment for this project is $17,628.24. The administration
recommended approval.
Council member Pruett moved for adoption of the ordinance.
Council member Swofford seconded the motion. The vote follows:
Ayes: Council members Benavides, Hullum,
Swofford, Alfaro, DonCarlos and Pruett
Mayor Credille
Nays: None
Ordinance No. 6325
AN ORDINANCE AUTHORIZING FINAL PAYMENT OF THE SUM OF SEVENTEEN
THOUSAND SIX HUNDRED TWENTY -EIGHT AND 24/100 ($17,628.24) DOLLARS
TO PAS -KEY CONSTRUCTION SERVICES, INC. FOR THE COMPLETION OF
WORK ON THE DRAINAGE IMPROVEMENTS TO BUSCH TERRACE SUBDIVISION
PROJECT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
Consider Proposed Ordinance Awarding Bid for Air
Conditioning /Heating System for Police Department
The low bidder for an air conditioning /heating system for
the Police Department is Young Plumbing for the amount of
$16,875. This system serves the south wing of the Police
building, patrol room, training room, break room and other
offices. The administration recommended approval of the
ordinance.
920827 -8
Minutes of the Regular Session - Aug. 27, 1992
Council member Benavides moved for adoption of the
ordinance. Council member DonCarlos seconded the motion. The
vote follows:
Ayes: Council members Benavides, Hullum,
Swofford, Alfaro, DonCarlos and Pruett
Mayor Credille
Nays: None
Ordinance No. 6326
AN ORDINANCE ACCEPTING THE BID OF YOUNG PLUMBING HEATING AND AIR
CONDITIONING CO., INC. FOR THE PURCHASE OF THE AIR
CONDITIONING /HEATING SYSTEM FOR THE BAYTOWN POLICE DEPARTMENT AND
AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF SIXTEEN
THOUSAND EIGHT HUNDRED SEVENTY -FIVE AND N01100 ($16,875.00)
DOLLARS; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING
FOR THE EFFECTIVE DATE THEREOF.
For bid tabulation see Attachment "B."
Consent Agenda
Council considered the Consent Agenda as follows:
a. Proposed Ordinance No. 920827 -5 authorizes payment in,
the amount of $4,488.75 to Pentamation for software
maintenance for the accounting system. This is an
annual maintenance agreement on software for the
Accounting Department for the period September 1, 1992
to August 31, 1993.
We recommend approval.
b. Proposed Ordinance No. 920827 -6 awards the bid, on
emergency basis, for analytical testing of 65 gallon
drums to Chem- Waste. Six drums located at the Parks
Service Center (1210 Park St.) require analytical
testing in order to obtain a quotation for disposal of
unknown substances. We feel that the substance is a
combination of old motor oil and transmission fluid.
920827 -9
Minutes of the Regular Session - Aug. 27, 1992
This is an emergency expenditure of $4,200 to $6,000
based on phone estimates of $700 to $1,000 per barrel.
The barrels were stored at the Parks Service Center
after removal from the North Main and are leaking. The
drums must be disposed of properly in accordance with
state and federal standards.
We recommend approval.
C. Proposed Ordinance No. 920827 -7 awards the annual
ready mix concrete contract to Houston Shell & Concrete
in the amount of $59,412.50. There is a delivery
charge of $75.00 for orders under six cubic yards.
Houston Shell & Concrete has a Baytown plant.
Alamo Arrow has not been able to deliver when called
upon so they were sent a certified letter with 30 days
notice to terminate the current annual ready -mix
contract for nonperformance. Their contract was due to
expire in December. Invitations to bid were mailed to
four suppliers. We received one bid and one no bid.
We recommend approval.
d. Proposed Ordinance No. 920827 -8 awards
processing paper contract in the amount
O.E.I. Business Forms. Invitations to
to twelve suppliers. We received four
bid.
We recommend approval.
the annual data
of $9,394.57 to
bid were mailed
bids and one no
e. Proposed Ordinance No. 920827 -9 awards the bid for
three 3" trash pumps to Andress -Walsh Company in the
amount of $3,882. The low bidder did not meet
specifications. Invitations to bid were mailed to ten
suppliers. We received seven bids and one no bid.
We recommend approval.
920827 -10
Minutes of the Regular Session - Aug. 27, 1992
f. Proposed Ordinance No. 920827 -10 awards the bid for 12"
water pipe and fittings to Golden Triangle Pipe Co. in
the amount of $4,131. This is to be installed along
Highway 146 from near the Holiday Inn to a point in
front of the new Horace Mann Junior School.
Invitations to bid were mailed to three suppliers. We
received two bids.
We recommend approval.
g. Proposed Ordinance No. 920827 -11 awards the annual
tire and tube contract as follows:
Sec. I Police Tires Carr's City Tire Service $ 15,270.90
Sec. II Tires & Tubes Goodyear Truck & Tire Center 78.628231
TOTAL, $ 93,899.21
Used tire pickup will be at no cost to the city and at
the option of the city. The City of Baytown is now
manifested and an authorized transporter of used tires.
Invitations to bid were mailed to nine suppliers and we
received four bids.
We recommend approval.
h. Proposed Ordinance No. 920827 -12 authorizes the
purchase of additional quantities of fire hose from
Casco Industries, Inc. in the amount of $10,485. This
is an additional purchase of 1,225' of 5" fire hose for
use as supply and relay lines. This hose will equip
one engine company and will increase the water supply
capabilities four times over the current 2.5" hose. We
bid for this item on March 12, 1992 and Casco
Industries, Inc. agreed to give us their price on
additional hose until August 28, 1992. A copy of a
letter from Casco Industries is enclosed.
We recommend approval.
920827 -11
Minutes of the Regular Session - Aug. 27, 1992
i. Proposed Ordinance No. 920827 -13 awards the annual
diamond saw blade contract to Prime Equipment in the
amount of $5,860. The Public Works Department uses
these to saw asphalt and concrete paving. The low
bidder on items 3, 4 & 5 did not meet all
specifications. Invitations to bid were mailed to six
suppliers and we received three bids.
We recommend approval.
Council member Swofford moved for adoption of the Consent
Agenda items "a" through "i." Council member Hullum seconded the
motion.
In response from an inquiry from council, Herb Thomas
explained that the Texas Department of Transportation now
requires transporters of used tires to be authorized and
manifested. The City of Baytown is now manifested and authorized
transporter of used tires. The vote follows:
Ayes: Council members Benavides, Hullum,
Swofford, Alfaro, DonCarlos and Pruett
Mayor Credille
Nays: None
Ordinance No. 6327
AN ORDINANCE AUTHORIZING THE PAYMENT OF FOUR THOUSAND FOUR
HUNDRED EIGHTY-EIGHT AND 75/100 ($4,488.75) DOLLARS TO
PENTAMATION AS THE COST FOR A MAINTENANCE AGREEMENT ON SOFTWARE;
AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed
Ordinance No. 920827 -5)
Ordinance No. 6328
AN ORDINANCE DECLARING THAT AN EMERGENCY SITUATION EXISTS,
AUTHORIZING PAYMENT IN AN AMOUNT NOT TO EXCEED THE SUM OF SIX
THOUSAND AND N01100 ($6,000.00) DOLLARS TO CHEMICAL WASTE
MANAGEMENT, INC. FOR THE TURN -KEY ANALYTICAL TESTING OF UNKNOWN
MATERIALS IN SIX (6) 85 GALLON OVERPACK SALVAGE DRUMS LOCATED AT
1210 PARK STREET; MAKING OTHER PROVISIONS RELATED THERETO; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance
No. 920827 -6)
920827 -12
Minutes of the Regular Session - Aug. 27, 1992
Ordinance No. 6329
AN ORDINANCE ACCEPTING THE BID OF HOUSTON SHELL & CONCRETE FOR
THE ANNUAL READY -MIX CONCRETE CONTRACT AND AUTHORIZING PAYMENT BY
THE CITY OF BAYTOWN, THE SUM OF FIFTY -NINE THOUSAND FOUR HUNDRED
TWELVE AND 50/100 ($59,412.50) DOLLARS; MAKING OTHER PROVISIONS
RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
(Proposed Ordinance No. 920827 -7)
Ordinance No. 6330
AN ORDINANCE ACCEPTING THE BID OF O.E.I. BUSINESS FORMS FOR THE
ANNUAL DATA PROCESSING PAPER CONTRACT AND AUTHORIZING PAYMENT BY
THE CITY OF BAYTOWN, THE SUM OF NINE THOUSAND THREE HUNDRED
NINETY -FOUR AND 57/100 ($9,394.57) DOLLARS; MAKING OTHER
PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF. (Proposed Ordinance No. 820827 -8)
Ordinance No. 6331
AN ORDINANCE ACCEPTING THE BID OF ANDRESS -WALSH COMPANY FOR THE
PURCHASE OF THE 3" TRASH PUMPS AND AUTHORIZING PAYMENT BY THE
CITY OF BAYTOWN, THE SUM OF THREE THOUSAND EIGHT HUNDRED EIGHTY -
TWO AND N01100 ($3,882.00) DOLLARS; MAKING OTHER PROVISIONS
RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
(Proposed Ordinance No. 920827 -9)
Ordinance No. 6332
AN ORDINANCE ACCEPTING THE BID OF GOLDEN TRIANGLE PIPE FOR THE
PURCHASE OF THE 12" WATER PIPE AND FITTINGS AND AUTHORIZING
PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF FOUR THOUSAND ONE
HUNDRED THIRTY -ONE AND N01100 ($4,131.00) DOLLARS; MAKING OTHER
PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF. (Proposed Ordinance No. 920827 -10)
Ordinance No. 6333
AN ORDINANCE ACCEPTING THE BID OF CARR'S CITY TIRE SERVICE AND
GOODYEAR TRUCK TIRE CENTER FOR THE ANNUAL TIRE AND TUBE CONTRACT
AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF
NINETY -THREE THOUSAND EIGHT HUNDRED NINETY -NINE AND 21/100
($93,899.21) DOLLARS; MAKING OTHER PROVISIONS RELATED THERETO;
AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed
Ordinance No. 920827 -11)
im
920827 -13
Minutes of the Regular Session - Aug. 27, 1992
Ordinance No. 6334
AN ORDINANCE ACCEPTING THE BID OF CASCO INDUSTRIES, INC. FOR THE
PURCHASE OF FIRE HOSE AND AUTHORIZING PAYMENT BY THE CITY OF
BAYTOWN' THE SUM OF TEN THOUSAND FOUR HUNDRED EIGHTY -FIVE AND
N01100 ($10,485.00) DOLLARS; MAKING OTHER PROVISIONS RELATED
THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed
Ordinance No. 920827 -12)
Ordinance No. 6335
AN ORDINANCE ACCEPTING THE BID OF PRIME EQUIPMENT FOR THE ANNUAL
DIAMOND SAW BLADE CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF
BAYTOWN, THE SUM OF FIVE THOUSAND EIGHT HUNDRED SIXTY AND N01100
($5,860.00) DOLLARS; MAKING OTHER PROVISIONS RELATED THERETO; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance
No. 920827 -13)
For bid tabulations see Attachments "C" through "I."
City Manager's Report
Emergency Preparedness (Hurricane Andrew) - The city manager
acknowledged Howard Brister and the staff for an outstanding job
during the threat of Hurricane Andrews.
Goose Creek Stream Project - The city manager congratulated
Jo Roosa and others for the work involved in making application
for Phase I of Goose Creek Project.
Budget Work Session - Council scheduled a budget work
session for Tuesday, September 1 at 6:00 p.m.
Harris - Galveston Area Council Metropolitan Planning
Organization - Council member Alfaro is to represent the City of
Baytown tomorrow before the Metropolitan Planning Organization
with requests for prioritization along Loop 201 and Spur 330.
After the council meeting council member Alfaro, Kent Laza and
Richard Harris will meet to discuss the presentation.
920827 -14
Minutes of the Regular Session - Aug. 27, 1992
Comprehensive Planning Sub - Committee - Council members
Benavides, DonCarlos and Alfaro, along with members of the
Comprehensive Planning Committee have met once and will meet
again on September 9 to discuss the Comprehensive Plan and make
recommendations for the 1992 -93 City of Baytown budget with
regard to that plan.
Traffic and Parking at Cedar Bayou Junior School - Council
had been furnished with a copy of a letter from Mark A. Stafford,
Principal of Cedar Bayou Junior School, setting forth actions to
be taken to alleviate the problem of parking at Cedar Bayou.
City Clerk - Acting City Manager - The city manager
announced that he would be in Austin on Friday attending a City
Manager's Meeting and the city clerk would be Acting City
Manager.
Report on Ill Employees - Norman Dykes, Assistant City
Manager, is presently in Diagnostic Hospital undergoing tests.
Ron McLemore, Assistant City Attorney, has undergone open heart
surgery and at the present time is not doing well.
Mayor's Report to the Citizens
The mayor reported that he had attended the Gang Task Force
Gala which he found to be very impressive. He noted when the
program first began that at -risk kids would not even speak to one
another. However, the night of the gala, on stage no one
remembered what differences they may once have had. He
encouraged the administration and council to do whatever possible
to continue this program. He also thanked the Audit
Selection /Finance Committee for their fine work.
Adjourn
There being no further business to be transacted the meeting
was adjourned.
Eileen P. Hall
City Clerk
3.3.8
CITY OF BAYTOWN
ANALYSIS OF RFP'S FOR AUDIT SERVICES
Null & 1300 Peat Cooper's & Grant Deloitte &
Billings per Function Griff in Assoc Seidman Marwick(2) Tiller Lybrand Thornton Touche(2)
1992 Financial Report
48,290
33,500
31,020
71,945
43,000
48,000
73,500 69,000
Six Month Report
5,760
4,500
6,334
4,000
7,225
8,000
11,000 7,300
CAFR Cost
8,250
3,000
2,000
43,250
3,675
84,000
3,500 3,000
Single Audit
7,500
1,500
3,740
11,370
5,700
8,000
12,000
Water Authority
5,200
2,500
2,380
5,685
7,900
2,000
3,000
Total billings
7q snn
Null & B00 ' Peat Cooper's & Grant Oeloitte &
Hours Per Function Griffin Assoc Seidman Marwick Tiller Lybrand Thornton Touche
1992 Financial Report
1,005 655 430
1,377
526 1,070 1,285 1,065
Six Month Report
80 80
80
80 180 80
CAFR Cost
165 40
59,240
40
Single Audit
160 38
240
66
Water Authority
24
120
90
Total budgeted hours 1,330 775 572 1,817 802. 1,070 1,465 1,145
Null & BDO Peat I- Cooper's & Grant Deloitte &
Annual Audit cost(1) Griffin Assoc Seidman Marwick Tiller Lybrand Thornton Touche
Year 1
69,240
40,500
39,140
89,000
60,275
58,000
92,000
72,000
Year 2
59,240
40,500
39,140
80,000
55,275
60,900
95,560
69,000
Year 3
54,240
43,250
40,729
84,000
52,775
64,000
99,120
66,000
Year 4
49,240
43,250
43,294
89,000
54,575
67,200
102,680
63,000
(1) excludes 6 month report
(2) assumed 80 hours for 6 month report for comparative purposes
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9
CITY OF BAYTOWN
BID TABULATION
TITLE: AIR CONDITIONING /HEATING SYSTEM FOR POLICE DEPARTMENT
BID NUMBER: 9208 -109
DATE: AUGUST 26, 1992 2:00 P.M.
ITEM
QTY
UNIT
DESCRIPTION
YOUNG PLUMBING
POLAR AIR HEATING
COX AIR CONDITIONING
P &M A/C & HEATING
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
1.
1
EACH
AC /HEATING SYSTEM
16,875.00
18,502.00
19,500.00
NO BID
1
EACH
FIVE YEAR WARRANTY
INCLUDED
INCLUDED
INCLUDED
SUPPLIER LOCATION
BAYTOWN, J.
HOUSTON, TX.
BAYTOWN, TX.
HOUSTON, TX.
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CITY OF BAYTOWN
BID TABULATION
TITLE: ANNUAL READY -MIX CONCRETE CONTRACT
BID NUMBER: 9206 -91
DATE: AUGUST 12, 1992 2:00 P.M.
IL
ITEM
QTY
UNIT
DESCRIPTION
HOUSTON SHELL
SOUTHWESTERN UNDERGRO ND
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
1
1229 YDS.
READY -MIX CONCRETE
48.50
59,412.50
NO BID
TOTAL
59,412.50
DELIVERY
24 HRS ARO
SUPPLIER LOCATION
HOUSTON, TX.
HOUSTON, T .
LAST
YEAR'S SUPPLIER:
ALAMO ARROW MATERIALS
1
1122J YDS
READY -MIX CONCRETE
45.50
55,737.50
CITY OF BAYTOWN
:401 MARKET P.U. RUN 4]4 1WTOk %N. TS _.75_'_'-J4'4 71 114_2- -.1281 FAX GI 31 4]O nn It,
July 1, 1992
Joe A. Moet, General Manager
Alamo Arrow Materials, Inc.
P.O. Drawer 1001
San Antonio, Texas 78294 -1001
Re: 30 DAY TERMINATION OF CONTRACT
Dear Mr. Moet:
Due to your inability or refusal to comply with your
obligations under your contract to deliver ready -mix concrete to
the City of Baytown, the City of Baytown is now exercising its
right under Item 10 of the Terms 6 Conditions of the City's
Invitation to bid on Bid No. 9210 -06, awarded December 12, 1991,
and effective January 1, 1992. Accordingly, this contract is
terminated 30 days from the. date of receipt of this letter. The
City of Baytown will thereupon seek another supplier of ready -
mixed concrete.
This notice of termination of the above referenced contract
in no way waives or affects any legal or other rights the City of
Baytown may have pursuant to any breach of contract or other
obligation on your part.
Sincerely,
m SENDER:
• Cv+v +r. mm. 1 and..r 2 1.,...n. —.1 nrv�os.
also wish ld recewe the
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1 _ Addresses's Address
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ANNUAL READY -MIX CONCRETE CONTRACT
EBCELL MATERIALS
Excell brought their bid in at 3:00 p.m. which is after
the 2:00 p.m. deadline.
HOUSTON /EAGLE LAKE CONCRETE PRODUCTSs INC.
Talked to Mr. Langan, and they manufacture bags of
concrete, but does not provide ready -mix.
SOUTHWESTERN UNDERGROUND
Talked to Ms. LaBauve, and they do not supply the
requested product.
CITY OF BAYTOWN
BID TABULATION
TITLE: ANNUAL DATA PROCESSING PAPER CONTRACT
BID NUMBER: 9206 -92
DATE: AUGUST 12, 1992 2:00 P.M.
ITEM
QTY
UNIT
DESCRIPTION
O.E.I. BUSINESS FORMS
DATA DOCUMENTS, INC.
PRECEPT BUSINESS PROD
WALLACE COMPUTER
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
SECTION 1
1.
370
M
1 PART, 14 -7/8 X 11 7.35 2,719.50
7.92
2,930.40
9.00
3,330.00
9.43
3,489.10
2.
90
M
2 PART, 14 -7/8 X 11 16.75 1,507.50
21.44
1,929.60
22.90
2,061.00
24.38
2,194.20
3.
20
M
4 PART, 14 -7/8 X 11 37.68 753.60
46.58
931.60
45.78
915.60
51.64
1,032.85
4.
825
M
1 PART, 9 -1/2 X 11 5.15 4,248.75
5.76
4,752.00
5.95
4,908.75
6.60
5,445.00
5.
11
M
2 PART, 9 -1/2 X 11 15.02 165.22
16.74
184.14
23.68
260.48
18.17
199.87
TOTAL 9 394.57
10,727.74
11,475.83
12,361.02
SECTION 11 - ALTERNA E RECYCLED
1.
370
M
1 PART, 14 -7/8 X 11 8.10 2,997.00
NO
BID
10.28
3,803.60
9.88
3,655.60
2.
90
M
2 PART, 14 -7/8 X 11 NO BID
NO
BID
24.30
2,187.00
3.
20
M
4 PART, 14 -7/8 X 11 NO BID
NO
BID
49.15
983.00
4.
825
M
1 PART, 9 -1/2 X 11 5.70 4,702.50
NO
BID
6.75
5,568.75
8.03
6,624.75
5.
11
M
2 PART, 9 -1/2 X 11 NO BID
NO
BID
NO
BID
TOTAL 7,699.50
NO
BID
12,542.35
10,280.35
DELIVERY 48 HRS ARO
48 HRS ARO
48 HRS ARO
48 HRS ARO
SUPPLIER LOCATIO HOUSTON, Jx.
HOUSTON, T
BEAUMONT,
X.
BAYTOWN, J.
LAST
YEAR'S
PRICES:
I
O.E.I. BUSINESS FORMS
TOTAL 8,725.30
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CITY OF BAYTOWN
BID TABULATION
TITLE: ANNUAL DATA PROCESSING PAPER CONTRACT PG 2
BID NUMBER: 9106 -106
DATE: AUGUST 12, 1992 2:00 P.M.
ITEM
QTY
UNIT
DESCRIPTION
I Q 2000 INC
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
NO
BID
SUPPLIER LOCATION
BEAUMONT, TX.
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CITY OF BAYTOWN
BID TABULATION
TITLE: 3" TRASH PUMPS
BID NUMBER: 9207 -97
DATE: AUGUST 13, 1992 2:00 P.M.
IE
ITEM
QTY
UNIT
DESCRIPTION
PUMP AND POWER
AUTOMATIC PUMP
ALL PUMP
D & R WATER
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
1
3
EACH
3" TRASH PUMPS
1,709.00
5,127.00
1,745.00
5,235.00
2,010.91
6,032.75
NO BID
DELIVERY
14 DAYS ARO
14 DAYS ARO
14 DAYS ARO
SUPPLIER LOCATION
HOUSTON, TX.
BEAUMONT, TX.
BAYTOWN, TX.
PASADENA, TX.
3" TRASH PUMPS
COLEMAN COMPRESSOR SERVICE
Talked to Mr. Shepherd, he was going to find out why
they did not bid and will call us back.
JERSEY EQUIPMENT CO.
Talked to Mr. Mandell, they did not have a product they
could bid.
IL
CITY OF BAYTOWN
BID TABULATION
TITLE: 12" WATER PIPE AND FITTINGS
BID NUMBER: 9207 -105
DATE: AUGUST 18, 1992 2:00 P.M.
ITEM
QTY
UNIT
DESCRIPTION
GOLDEN TRIANGLE PIPE
THE ROHAN COMPANY
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
1
400
FEET
12" C -900 PVC PIPE
7.04
2,816.00
7.28
2912.00
2
1
EACH
12" X 12" TAPPING
490.00
490.00
504.65
504.65
3
1
EACH
12" TAPPING VALVE
770.00
770.00
869.10
869.10
4
1
EACH
12" X 2" M -J
55.00
55.00
59.35
59.35
TOTAL
4131.00
4345.10
DELIVERY
5 DAYS ARO
7 -10 DAYS
ARO
SUPPLIER LOCATION
BEAUMONT, TX.
HOUSTON,TX
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12" WATER PIPE AND FITTINGS
O & R UTILITIES
Talked to Mr. Kirbow, they did not receive the Invitation to Hid.
The address was verified and is correct.
IL
TITLE: ANNUAL TIRE AND TUBE CONTRACT
BID NUMBER: 9205 -84
DATE: AUGUST 14, 1992 2:00 P.M.
CITY OF BAYTOWN
BID TABULATION
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CARR'S CITY TIRE
GOODYEAR TRUCK TIRE
FULLERS TIRE CO., INC. SHULTS BROTHERS TIRE
SEC.
QTY UNIT
DESCRIPTION
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
I
LOT POLICE TIRES
150270.90
15,549.30
NO BID
30,194.70
( ITEMS 11 & 2 )
II
LOT TRUCK & TRACTOR
83,550.35
7_8,6_2_8._31
-
111,339.59
101,955.83
TIRES AND TUBES
(ITEMS 13 THRU 48 )
TOTAL:
98,821.25
94,177.61
111,339.59
132,150.53
DELIVERY:
7 DAYS ARO
7 DAYS ARO
7 DAYS ARO
7 DAYS ARO
LOCATION:
BAYTOWN,TX
HOUSTON,TX
BAYTOWN,TX
PASADENA,T
SECTION I POLICE TIRES:
CARR'S CITY TIRE
15,270.90
SECTION II MISCELL. TIRES:
GOODYEAR
78,628.31
TOTAL:
$93,899.21
LAST
YEAR'S ANNIAL CONTRACT:
SEC. f:
HTC TIRES - $15,689.86
SEC II:
CARR'S CITY TIRES - $87,747.17
LAST YEAR'S TOTAL: J103,437.13
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ANNUAL TIRE AND TUBE CONTRACT
BID NUMBER 9205 -84
RTC Tires - I talked to Jan Hachett and he sent Doug Overstreet to
turn in a bid on Friday, August 14th. We did not receive it nor
did anyone from this company show up. (8/21/92, sls)
Goodyear Tire i Rubber Company - I talked to Rick Johnston and he
can not bid on truck tires, but would like to bid on police tires.
He did not read the Evaluation Criteria in the bid specifications
which explained this bid was to be awarded by sections and not an
"all or none" bid. He apologized and wants to remain on the bid
list. (8/21/92, sls)
Tire Warehouse of Texas - I talked to Barry Woodward and he did not
bid because he can not compete with larger tire companies. He did
not read his bid specifications and understand this was not an "all
or none" bid. Barry wants to buy our used tires. (8/21192, sls)
superior Tire - I talked to Tom Sutton and he never received our
bid packet. However, the address is correct that we mailed the
packet to. (8/21/92, sls)
c
TITLE: FIRE HOSE
BID NUMBER: 9201 -49
DATE: FEBRUARY 25, 1992 2:00 P.M.
CITY OF BAYTOWN
BID TABULATION
11
ITEM
QTY
UNIT
DESCRIPTION
CASCO INDUSTRIES, INC
KOETTER FIRE
VALLEN SAFETY SUPPLY
NEEL ASSOC., INC.
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
1.
1 -3/4" FIRE HOSE
100
EACH
A. 50' SECTIONS
98.00
9,800.00
106.47
10,647.00
NO BID
NO
BID
2.
5" FIRE HOSE
1
EACH
A. 25' SECTIONS
345.00
345.00
321.76
321.76
12
EACH
B. 100' SECTIONS
10,140.00
806.67
9,680.04
TOTAL
20,285.00
4
20,648.80
DELIVERY
45 DAYS ARO
45 DAYS ARO
SUPPLIER LOCATION
PASADENA, IX.
HOUSTON, TI.
PASADENA, TX.
WACO, TX.
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CITY OF BAYTOWN
BID TABULATION
TITLE: ANNUAL DIAMOND SAW BLADE CONTACT
BID NUMBER: 9206 -89
DATE: AUGUST 14, 1992 2:00 P.M.
PRIME EQUIPMENT
MUSTANG RENTAL
CONTRACTOR'S EQUIPMENT
ITEM
QTY
UNIT
DESCRIPTION
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
UNIT PRICE
EXT. PRICE
1
6
EACH
14" CONCRETE
405.00
2,430.00
* 502.50 3,015.00
529.76
3,178.56
2
2
EACH
14" ASPHALT
329.00
658.00
* 403.75 807.50
572.93
1,145.86
3
6
EACH
12" DRI DISC ASPHALT
238.00
1,428.00
** 203.15 1,218.90
253.66
1,521.96
4
3
EACH
12" DRI DISC CONCRETE
224.00
672.00
* ** 170.65 511.95
247.57
742.71
5
3
EACH
12" DRI DISC CONCRETE
224.00
672.00
* ** *170.65 511.95
247.57
742.71
20MM
TOTAL
5,860.00
6,065.30
7,331.80
DELIVERY
12 DAYS AROI
12 DAYS ARI
12 DAYS ARO
SUPPLIER LOCATION
LAPORTE, TX.
CHANNELVIEW, TX.
BAYTOWN, Ti.
SPECIAL CONDITION
I
*DO NOT MEET SPECS.
[.AST 'YF.AR' S PPLIER:
TTC11 r 1 C nTTpITT 1 ,
7 l r n nn
SPEC'D LAZER -BID
BRAZED I
* *CORE THICKNESS
SPEC'D .098" BID
.095"
DO NOT MEE MIN SPECS
CORE THICKNESS SPEC'D
.098 BID .095 LESS
SEGMENT HEIGHT THAN
SPEC'D
* * *DO NOT MEET MIN
SPECS FOR CORE THICK
NESS SPEC'D .087 BID
.072 SEGMENT WIDTH
TOO NARROW
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ANNUAL DIAMOND SAW BLADE CONTRACT
U. S. RENTAL, INC.
Talked to Mr. McINERNY, they do not handle diamond saw blades and
could not meet our delivery requirements.
F. W. GARTNER COMPANY
Talked to Mr. Kuyhendall, they were not sure why a bid response was
not sent in.
MORBARK INDUSTRIES, INC.
Morbark is a manufacturer and they will not bid against their
distributors.