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1992 08 24 CC Minutes, SpecialMINUTES OF THE SPECIAL SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN August 24, 1992 The City Council of the City of Baytown, Texas, met in special session on Monday, August 24, 1992, at 6:00 p.m. in the Conference Room of the Baytown City Hall, 2401 Market Street, with the following in attendance: Eva Benavides Don M. Hullum Ray Swofford Pete C. Alfaro Rolland J. Pruett Stephen DonCarlos Bobby J. Credille Bobby Rountree Norman Dykes Ignacio Ramirez Eileen P. Hall Council Member Council Member Council Member Council Member Council Member Council Member Mayor City Manager Asst. City Manager City Attorney City Clerk The meeting was called to order with a quorum present, after which the following business was conducted: Consider Proposed Ordinance, Repealing Ordinance No. 6313 and Awarding Bid for Purchase of Tax Statement Forms At the last council meeting by adoption of Ordinance No. 6313, council awarded the bid for purchase of tax statement forms. The low bidder has notified the administration that the company will be unable to complete the contract because the tax statement forms do not meet postal regulations. The forms bid are 3 1/4" in width, while the forms required are 3 1/211 in width. The administration recommended awarding the contract to the second low bidder, Wallace Computer Services for the amount of $3,083.40. Council member Pruett moved for adoption of the ordinance. Council member DonCarlos seconded the motion. The vote follows: Ayes: Council members Benavides, Hullum, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None Abstained: Ray Swofford 920824 -2 Minutes of the Special Meeting - August 24, 1992 Ordinance No. 6321 AN ORDINANCE REPEALING ORDINANCE NO. 6313 ADOPTED AUGUST 13, 1992; AWARDING THE BID FOR THE PURCHASE OF TAX STATEMENTS; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN, THE SUM OF THREE THOUSAND EIGHTY -THREE AND 40/100 ($3,083.40) DOLLARS; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. For bid tabulation, see Attachment "A." Consider Proposed Ordinance, Authorizing Renewal of Flood Coverages with National Flood Program for 1992 -93 Originally, it was planned to place this item on the agenda for Thursday. However, with the approach of Hurricane Andrew, it was determined to be a public necessity in order to have the check cut and in the mail before the end of the month. The administration recommended approval. Council member Pruett moved for adoption of the ordinance. Council member Alfaro seconded the motion. The vote follows: Ayes: Council members Benavides, Hullum, Swofford, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None Ordinance No. 6322 AN ORDINANCE AUTHORIZING THE PAYMENT OF FOURTEEN THOUSAND FIFTY - SIX AND N01100 ($14,056.00) DOLLARS TO THE FIRST AGENCY, INC. AS THE COST FOR FLOOD RENEWAL PREMIUM; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Report on Hurricane Andrew Howard Brister, Director of Emergency Management, reported that the staff had held a meeting with various care facilities at 4:00 p.m. to notify those facilities that in the event of evacuation due to Hurricane Andrew, those facilities, not the City of Baytown, would be responsible for the transfer of patients. Plans are to man the Emergency Operation Center until 10:00 p.m. tonight and reopen at 6:00 a.m. in the morning. The hurricane presently is 773 miles from Baytown. Minutes of the Special Meeting - August 24, 1992 Adjourn 920824 -3 There being no further business to be transacted the meeting was adjourned. Eileen P. Hall City Clerk 3.3.7 CITY OF BAYTOWN BID TABULATION TITLE: TAX STATEMENTS BID NUMBER: 9207 -106 DATE: AUGUST 11, 1992 2:00 P.M. ITEM QTY UNIT DESCRIPTION PRECEPT BUSINESS PROD WALLACE COMPUTER SERV CURTIS 1000 ATLANTIC ENVELOPE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE 1 27000 M TAX STATEMENTS 101.90 2,751.30 114.20 3,083.40 159.82 4,315.14 NO BID DELIVERY BY SEPT. 3 , 1992 BY SEPT. 3 , 1992 BY SEPT. 3 , 1992 SUPPLIER LOCATION BEAUMONT, TX. HOUSTON, TX. HOUSTON, TI. HOUSTON, TX. t a K w s a