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1992 07 30 CC Minutes, SpecialMINUTES OF THE SPECIAL SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN July 30, 1992 The City Council of the City of Baytown, Texas, met in special session on Thursday, July 30, 1992, at 8:00 a.m. in the City Hall Council Chamber, 2401 Market Street, with the following in attendance: Don M. Hullum Pete C. Alfaro Rolland J. Pruett Ray Swofford Stephen DonCarlos Bobby J. Credille Bobby Rountree Norman Dykes Ignacio Ramirez Eileen P. Hall Absent: Eva Benavides Council Member Council Member Council Member Council Member Council Member Mayor City Manager Asst. City Manager City Attorney City Clerk Council Member The meeting was opened with a quorum present, after which the following business was conducted: Consider Proposed Ordinance, Awarding Bid on Emergency Basis for Disassembly, Inspection and Repair of East District Clarifier Herb Thomas, Director of Public Works, explained that the tower gear in the clarifier at the East District Plant is in need of immediate repair. If it is not repaired immediately it will result in significant damage to the base gear of the clarifier, which will increase repair costs. He noted that under the bond program a new clarifier will be installed during the renovation of East District Plant. However, at this time there is only one clarifier for removal of solids from the plant effluent. Failure to repair the unit will result in a violation of the Texas Water Commission and the Environmental Protection Agency permits and significant loading of solids into the receiving stream. Plans are to have city crews remove and transport the unit to Houston Service Industries. Houston Service Industries will then disassemble and inspect the unit. They will report their findings and purchase the required parts and make the repairs. The unit will be reassembled and returned to the plant site. City crews will reinstall the unit with Houston Service Industries on site for technical assistance. 920730 -2 Minutes of the Special Meeting July 30, 1992 The estimated cost for labor and basic parts is $3,000. However, there may be an additional cost of $2,500 if the worm gear has failed. Mr. Thomas stressed that it was imperative to make the repair now before damage is caused to the base gear of the clarifier which would cost about $10,000 to repair. Council member Swofford moved for adoption of the ordinance. Council member DonCarlos seconded the motion. The vote follows: Ayes: Council members Hullum, Swofford, Alfaro, DonCarlos and Pruett Mayor Credille Nays: None Ordinance No. 6294 AN ORDINANCE DECLARING THAT AN EMERGENCY SITUATION EXISTS, AUTHORIZING THE PAYMENT OF THE SUM OF FIVE THOUSAND FIVE HUNDRED AND N01100 ($5,500.00) DOLLARS TO HOUSTON SERVICE INDUSTRIES FOR THE EMERGENCY REPAIR OF CLARIFIER AT THE EAST DISTRICT PLANT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Brush and Debris on Avenue J The city manager handed pictures to council of brush and debris along Avenue J. In that area homes have been moved there recently, and the individual or contractor who cleared the lots has stacked all the debris. Public Works has looked at the situation, and this type material is not handled by Public Works. Council member Alfaro suggested that the landowner be contacted to clarify what the city's responsibility is and what the landowner's responsibility is in this case. 1992 -93 Budget The city manager stated that council would have the proposed budget delivered to them tomorrow. Comprehensive Plan Council was reminded that a meeting on the Comprehensive Plan will be held at 3:00 p.m. on Wednesday, August 3 in the Council Chamber. Minutes of the Special Meeting July 30, 1992 Audit 920730 -3 Council was given copies of the audit for fiscal year 1990 -91. The city manager also provided council with a copy of the final invoice from Gerace, Andrews and McQueen, P.C. Council asked the administration to get clarification of Field Work /Audit charges, as well as the difference between Review Report /Letter and Partner's Review. Council indicated that the final invoice should not be paid until after the audit report is received. Adjourn There being no further business to be transacted, the meeting was adjourned. Eileen P. Hall City Clerk 3.3.4