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1992 01 09 CC Minutes, Special} MINUTES OF THE SPECIAL SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN January 9, 1992 The City Council of the City of Baytown, Texas, met in special session on Thursday, January 9, 1992, at 6:10 p.m. in the Conference Room of the Baytown City Hall with the following attendance: Mario Delgado Jimmy Johnson Ray Swofford Pete C. Alfaro Bobby J. Credille Rolland J. Pruett Emmett 0. Hutto Bobby Rountree Norman Dykes Ignacio Ramirez Eileen P. Hall Councilman Councilman Councilman Councilman Councilman Councilman Mayor City Manager Assistant City Manager City Attorney City Clerk The meeting was called to order with a quorum present, after which the following business was conducted: Recess Into Executive Session to Discuss Land Acquisition Mayor Hutto recessed the open meeting into executive session to discuss land acquisition. When the open meeting reconvened, Mayor Hutto announced that no action was necessary as a result of the executive session. Adjourn There being no further business to be transacted, the meeting was adjourned. 3.3.2. Eileen P. Hall City Clerk MINUTES OF THE REGULAR SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN January 9, 1992 The City Council of the City of Baytown, Texas, met in regular session on Thursday, January 9, 1992, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following attendance: Mario Delgado Jimmy Johnson Ray Swofford Pete C. Alfaro Bobby J. Credille Rolland J. Pruett Emmett O. Hutto Bobby Rountree Norman Dykes Ignacio Ramirez Eileen P. Hall Councilman Councilman Councilman Councilman Councilman Councilman Mayor City Manager Assistant City Manager City Attorney City Clerk The meeting was called to order with a quorum present, and Councilman Alfaro offered the invocation, after which the following business was conducted: Consider Approval of the Minutes for Special Session Held on December 12, 1991 Councilman Swofford moved for approval of the minutes of the special session held on December 12, 1991. Councilman Alfaro seconded the motion. The vote follows: Ayes: Council members Delgado, Swofford, Alfaro, Credille and Pruett Mayor Hutto Nays: None Abstained: Councilman Johnson r" 920109 -5 Minutes of the Regular Session - January 9, 1992 Consider Plans and Specifications for Construction of Sanitary Sewer Line in Abbe Subdivision, Sanitary Sewer System at Highway 146 and Massey Tompkins Roads, and Water and Sanitary Sewer Line Along Tompkins Road from Kings Bend Subdivision to Highway 146, and Authorize Advertisement for Bids Kent Laza, City Engineer, provided council with a set of the plans and specifications for the project. He pointed out that the majority of the work will be performed in Abbe Addition to install sanitary sewer system. Included in the plans is a sanitary sewer system at Highway 146 and Massey Tompkins Road which provided for installation of 750' of gravity sanitary sewer, 700' of force main, and a lift station to provide service along the east side of Highway 146 at its intersection with Massey Tompkins. Also included in this project is a waterline along Tompkins Road. Funds for this project are included in the 1991 bond program. The estimated total cost of the project is $166,000. The administration requested approval of the plans and specifications and authorization to advertise for bids. Councilman Swofford moved to approve the plans and specifications and authorize advertisement for bids. Councilman Alfaro seconded the motion. The vote follows: Ayes: Council members Delgado, Johnson, Swofford, Alfaro, Credille and Pruett Mayor Hutto Nays: None Norman Dykes, Assistant City Manager, mentioned that the administration would need to acquire a site for the lift station and would be coming to council at a later date with that item. 920109 -6 Minutes of the Regular Session - January 9, 1992 Consent Agenda Council considered the Consent Agenda Items "a" through "h" as follows: a. Proposed Ordinance No. 920109 -4 awards the bid for the annual masonry, lumber, paint and construction material contract as follows: Deer Park Lumber Co., Inc. Sec. I $ 9,494.25 Deer Park Lumber Co., Inc. Sec. II 18,737.91 Deer Park Lumber Co., Inc. Sec. III 1,795.00 The Glidden Paint Co. Sec. IV 7,680.75 Total $ 37,707.91 Invitations to bid were mailed to six suppliers and we received three bids. We recommend approval. b. Proposed Ordinance No.920109 -5 awards the bid for two patrol cars for the Police Department to Knapp Chevrolet in the amount of $24,046. Invitations to bid were mailed to seven suppliers and we received four bids. We recommend approval. C. We are not ready for this item as no bids were received. d. Proposed Ordinance No. 920109 -7 awards the bid for a computerized calling system to Telecorp Systems, Inc. in the amount of $3,124. This system is for our Community Services Bureau (formerly Crime Prevention). Invitations to bid were mailed to one supplier and we received one bid. One of the uses for this system is for calls to the Neighborhood Watch groups in Baytown for notification of meetings and criminal activities in or pertaining to the neighborhoods. This is being funded by the Neighborhood Watch groups with the help of the Baytown Community Services Bureau. We recommend approval. 920109 -7 Minutes of the Regular Session - January 9, 1992 e. Proposed Ordinance No. 920109 -8 authorizes a lease agreement with Fred C. Dittman, Jr. in the amount of $500.00. Mr. Dittman is requesting a one year extension to his lease. The new lease will expire on December 31, 1992. He has agreed to not park any motorhomes or boats on Wye Drive for any length of time and especially during court hours. The land is used for the operation of a bail bond business by Don Baker and he will comply with the no parking condition of the lease. A copy of Mr. Dittman's letter of request is enclosed in the packet. Mr. Dittman has stated this will be the last extension of the contract that he will request. We recommend approval. f. Proposed Ordinance No. 920109 -9 approves a lease agreement with American Telephone & Telegraph Company and authorizes monthly payments in the amount of $722.13 for 36 months totaling $25,996.68. We recommend approval. g. Proposed Ordinance No. expenditure of funds for taxes and assessments Subdivision in the amount We recommend approval. 920109 -10, approves the the purchase and payment of on property in Brownwood of $292,203.23. h. Proposed Resolution No. 1138, authorizes the City Manager to sign and submit an application to the Economic Development Administration for a Public Works Grant. Resolution No. 1132 authorized the city manager to submit an application to the Economic Development administration for a Public Works grant. This resolution will commit the City to provide $4.6 million in Revenue Bond funds to this project. The total amount requested is $5,916,000. This new resolution is due to increased total project costs of the proposed EDA Public Works Grant. We recommend approval. N 920109 -8 Minutes of the Regular Session - January 9, 1992 Councilman Johnson moved to approve the Consent Agenda. Councilman Credille seconded the motion. The vote follows: Ayes: Council members Delgado, Johnson, Swofford, Alfaro, Credille and Pruett Mayor Hutto Nays: None Ordinance No. 6119 AN ORDINANCE ACCEPTING THE BID OF DEER PARK LUMBER CO., INC. AND THE GLIDDEN PAINT CO. FOR THE ANNUAL MASONRY, LUMBER, PAINT AND CONSTRUCTION CONTRACT AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF THIRTY -SEVEN THOUSAND SEVEN HUNDRED SEVEN AND 91/100 ($37,707.91) DOLLARS. (Proposed Ordinance No. 920109 -4) Ordinance No. 6120 AN ORDINANCE ACCEPTING THE BID OF KNAPP CHEVROLET, INC. FOR THE PURCHASE OF PATROL CARS AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWENTY -FOUR THOUSAND FORTY -SIX AND N01100 ($24,046.00) DOLLARS. (Proposed Ordinance No. 920109 -5) Ordinance No. 6121 AN ORDINANCE ACCEPTING THE BID PURCHASE OF THE COMPUTERIZED PAYMENT BY THE CITY OF BAYTOWN HUNDRED TWENTY -FOUR AND N01100 Ordinance No. 920109 -7) OF TELECORP SYSTEMS, INC. FOR THE CALLING SYSTEM AND AUTHORIZING OF THE SUM OF THREE THOUSAND ONE ($3,124.00) DOLLARS. (Proposed Ordinance No. 6122 AN ORDINANCE AUTHORIZING AND EXECUTE AND THE CITY CLERK AGREEMENT FOR CERTAIN PROPERTY OF FIVE HUNDRED AND N01100 Ordinance No. 920109 -8) DIRECTING THE CITY MANAGER TO TO ATTEST TO A ONE YEAR LEASE ON WYE DRIVE FOR A YEARLY RENTAL ($500.00) DOLLARS. (Proposed 920109 -9 Minutes of the Regular Session - January 9, 1992 Ordinance No. 6123 AN ORDINANCE AUTHORIZING THE PAYMENT OF THE SUM OF TWENTY -FIVE THOUSAND NINE HUNDRED NINETY -SIX AND 68/100 ($25,996.68) DOLLARS TO AT &T COMPANY AS THE SOLE SOURCE FOR A LEASE AGREEMENT TO UPGRADE TELEPHONE EQUIPMENT FOR THE CITY OF BAYTOWN; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 920109 -9) Ordinance No. 6124 AN ORDINANCE AUTHORIZING AND APPROVING THE EXPENDITURE OF TWO HUNDRED NINETY -TWO THOUSAND TWO HUNDRED THREE AND 23/100 ($292,203.23) DOLLARS FOR THE PURCHASE OF PROPERTY AND PAYMENT OF TAXES AND ASSESSMENTS ON PROPERTY IN BROWNWOOD SUBDIVISION; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 910109 -10) Resolution No. 1138 A RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN AND SUBMIT AN APPLICATION TO THE ECONOMIC DEVELOPMENT ADMINISTRATION FOR A PUBLIC WORKS GRANT; TO ACCEPT OR AFFIRM ANY GRANT AWARD THAT MAY RESULT THEREFROM; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. For bid tabulations, see Attachments "A" through "C." Consider Confirmation of City Manager's Appointments to Civil Service Commission The city manager requested confirmation of the reappointment of Ken McNulty to a three year term and the appointment of Ron Embry to fill the unexpired term of Spencer Daniels. Councilman Credille moved to confirm the appointments of the city manager to the Civil Service Commission. Councilman Swofford seconded the motion. The vote follows: Ayes: Council members Alfaro, Credille Mayor Hutto Nays: None Delgado, Johnson, Swofford, and Pruett 920109 -10 Minutes of the Regular Session - January 9, 1992 Consider Appointments to Electrical Board Councilman Swofford moved to reappoint Bill Harrison to the position of electrical contractor, and Robert Cooling to the position of journeyman electrician, and to appoint Jim Laughridge to the position of graduate electrical engineer. Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Delgado, Johnson, Swofford, Alfaro, Credille and Pruett Mayor Hutto Nays: None Consider Appointments to Community Development Advisory Committee Councilman Pruett moved to appoint Bob West to the Community Development Advisory Committee. Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Delgado, Johnson, Swofford, Alfaro, Credille and Pruett Mayor Hutto Nays: None Consider Appointments to Industrial Development Corporation Board Councilman Alfaro moved to appoint Fritz Lanham and Rod Seidel to the Industrial Development Corporation Board. Councilman Swofford seconded the motion. The vote follows: Ayes: Council members Delgado, Johnson, Swofford, Alfaro, Credille and Pruett Mayor Hutto Nays: None Councilman Alfaro moved to reappoint Mario Delgado, Ray Swofford, Bobby Credille, Mike Shields and Pete Alfaro to the Industrial Development Corporation Board. Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Delgado, Johnson, Swofford, Alfaro, Credille and Pruett Mayor Hutto Nays: None 920109 -11 Minutes of the Regular Session - January 9, 1992 City Manager's Report Seized Funds - Recently, the Police Department was awarded $180,000 in seized funds. The administration is recommending that these monies be expended toward the purchase of ten police cars; to purchase additional computer equipment, including additional lap tops and to outfit the Mobile Command Post to be self- sufficient. The Mobile Command Post would be utilized during hazardous materials spills; pipeline explosions, or as the Emergency Management Center in the event the area around City Hall is flooded. Council had no objections. H.E.B. (Park Exchange) - The administration has received a letter from H.E.B. forfeiting their interest in the relocation of the existing McElroy Park at Baker Road and Decker Drive. Highway 146 Light Synchronization - Crews have been experiencing cable problems with the Highway 146 Synchronization Project. The project should be completed a week from tomorrow. Massey Tompkins Road - The administration will soon begin the process of acquiring right of way along Massey Tompkins Road for expansion of that roadway. The city manager asked that the Baytown Sun make people aware that the city would like to hear from any interested homeowners. Interested homeowners should contact Norman Dykes, Assistant City Manager. Tire Problem - The administration has been checking on regulations regarding the storage of old tires around town. As long as the tires are spaced properly in a building, there is no prohibition. However, the administration will be looking at an ordinance to prohibit the stacking or storage of these tires outdoors because of the mosquito breeding problem. Herb Thomas - Emergency Appendectomy - Herb Thomas, Public Works Director, had an emergency appendectomy over the Christmas holidays. He is recuperating at home. Mulch - Public Works has picked up about 6,000 Christmas trees which will be chipped into mulch. That mulch will be available free to the public at Jenkins - Holloway Park the last week in January. DARE Program - Various schools are holding DARE Program ceremonies. Council was provided with a schedule. 920109 -12 Minutes of the Regular Session - January 9, 1992 Municipal Court Judge - The term for the Municipal Court Judge expires January 26. The judge is appointed for a two -year term. Anyone interested should apply through the Mayor's office at City Hall. Next Regular Council Meeting - Council rescheduled the next regular council meeting to January 21 at 6:00 p.m. There will be a work session prior to the council meeting concerning the problem with gangs. Fire Chief - Interviews for the position of Fire Chief have begun, and the city manager expects to have a recommendation for appointment by the end of the month. Questions /Comments From Council - Councilman Johnson mentioned water problems on Center and South Streets. The culverts in that area are small and leaves have plugged the culverts, restricting the flow. A homeowner has experienced water in his home. Another problem in that area is that the streets are in a state of disrepair. The city manager concurred that because of the recent rains many street repairs are necessary. He stated that the administration will look at the problem. Voting Plan Submission - In response to Councilman Alfaro, the city manager stated that the sixty days for response from the Justice Department on the city's submission is January 20. Adjourn There being no further business to be transacted, the meeting was adjourned. &L� 1-0 �� Eileen P. Hall City Clerk 3.3.1 CITY OF BAYTOWN BID TABULATION TITLE: ANNUAL MASONRY, LUMBER, PAINT & CONST. MATERIALS CONTRACT BID NUMBER: 9210 -07 DATE: DECEMBER 5, 1991 2:00 P.M. ITEM QTY UNIT DESCRIPTION DEER PARK LUMBER CO. THE GLIDDEN SHERWIN WILLIAMS UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE I 1 LOT MASONRY MATERIALS 9,494.25 NO BID NO BID II 1 LOT LUMBER & CONST. MAT. 18,737.91 NO BID NO BID III 1 LOT SIDING 1,795.00 NO BID NO BID IV 1 LOT PAINT NO BID 7,680.75 8,754.30 V 1 LOT BRICK *3,282.50 NO BID NO BID TOTAL 33,309.66 7,680.75 8,754.30 DELIVERY 1 DAY ARO 3 DAYS ARO 7 DAYS ARO SUPPLIER LOCATION DEER PARK, TX. PASADENA, X. BAYTOWN, T2. *SPECIAL CONDITIONS DOES NOT MEET SPECS. LAST YEA ' S SUP LIE )TEM FURJOWS - #1 7,470.75 DEER PARK LUMBER ITEMS #2, 3, & 5 22,688.75 w SHERWIN WILLIAMS - ITEM ,#4 7,994.80 m TOTAL 38,154.30 CITY OF BAYTOWN BID TABULATION TITLE: PATROL CARS BID NUMBER: 9211 -19 DATE: DECEMBER 17, 1991 2:00 P.M. ITEM QTY UNIT DESCRIPTION KNAPP CHEVROLET, INC. AC COLLINS FORD RON CRAFT CHEVROLET BJ FORD — MERCURY UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE 1 2 EACH PATROL CARS 12,023.00 24,046.00 12,416.00 24,832.00 14,036.00 28,072.00 NO BID DELIVERY 60 -75 DAYSIARO 120 DAYS ARO 90 DAYS ARO SUPPLIER LOCATION HOUSTON, TX. PASADENA, TX. BAYTOWN, TI. 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