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1989 08 24 CC MinutesIN MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN August 24, 1989 The City Council of the City of Baytown, Texas, met in regular session on Thursday, August 24, 1989, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following attendance: Mario Delgado Jimmy Johnson Ray Swofford Pete C. Alfaro Bobby J. Credille Rolland J. Pruett Emmett O. Hutto Bobby Rountree Randy Strong Eileen P. Hall Councilman Councilman Councilman Councilman Councilman Councilman Mayor Acting City Manager City Attorney City Clerk The meeting was called to order with a quorum present. Councilman Pruett offered the invocation, after which the following business was conducted: Consider Minutes for the Regular Meeting Held on August 10, 1989 Councilman Credille moved for approval of the minutes for the meeting held on August 10, 1989. Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Delgado, Johnson, Alf aro Credille and Pruett Mayor Hutto Nays: None Abstained: Councilman Swofford Citizen's Communications: none 890924 -2 Minutes of the Regular Meeting - Aug. 24, 1989 Consider Proposed Resolution No. 1067, Authorizing Application to the U.S. Department of Housing and Urban Development for the 1989 Community Development Block Grant Funds The administration recommended making application to the U.S. Department of Housing and Urban Development for the amount of $662,000 distributed as follows: Administration Social Services $ 114,000 99,300 Streets and Drainage 240,000 Rehabilitation of Structures __2Oe170Q $ 662,000 Social Service Programs are limited to 15% of the total budget. The figure recommended is exactly 15% of the total budget. Originally, the Community Development Advisory Committee had recommended under Social Services the following: Sterling Municipal Library - $1,000, Senior Citizen's Taxi Program - $64,000 Bayshore Community Development - $26,300, Baytown Police Department - $6,000, Baytown Senior Center - $2,000. Since the Baytown Senior Center and Sterling Municipal Library were new requests, council felt that that $3,000 should be allocated to the Senior Citizen's Taxi Program. Council asked that the administration work with the staff and with the Bayshore Community Development Board to seek out innovative ways to possibly fund the Bayshore Community Development Program in the future and that the Community Development staff reallocate funds that are remaining from the administrative budget, street budget and /or the smoke testing program to the Baytown Community Development and Taxi Programs. Mayor Hutto Recognized Alma Haddick Mayor Hutto recognized Alma Haddick who serves as Chairperson for Baytown Community Development, Inc. This is a non - profit tax exempt organization which operates a 15 passenger shuttle bus for low income residents. There is no age restriction. The bus serves Baytown on Tuesdays and Thursdays, as well as Channelview and Pasadena on one of those days; Houston on Wednesdays and Fridays. The reasons for the trips are only N 890824 -3 Minutes of the Regular Meeting - Aug. 24, 1989 for social services, medical purposes, etc. The program has been operated very efficiently with only one paid driver and one part time bilingual clerk. The organization utilizes an answering machine to help conserve funds. Originally, Bayshore Community Development requested $36,000, but has since amended their request to $28, 826 with the idea of receiving reallocated funds. The program is growing rapidly; however, Ms. Haddick assured council that the board would make every effort to operate within the budget allocated by council. She indicated that when council considers a new contract for these services, the board will ask for a small increase in rates. When the rates were established two years ago, there were no accurate figures on which to base estimates. Mayor Hutto stated that council would attempt to get the $28,826 that had been requested. Lisa Camden, with the Baytown Area Women's Center, spoke in support of the request for funding by the Bayshore Transportation. She noted that their clients were lucky to get out of the their situations at all, much less with a car. The center relies heavily on Bayshore Transportation. Joann Cardy, 805 Shilling, stated that the seniors appreciate what council is doing for them by funding the Senior Citizen's Taxi Program. Councilman Swofford moved to approve the proposed resolution with the figures approved by council; Councilman Pruett seconded the motion. The vote follows: Ayes: Council members Delgado, Johnson, Swofford, Alfaro, Credille and Pruett Mayor Hutto Nays: None Resolution No. 1067 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING APPLICATION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FOR THE 1989 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. FEEM 890924 -4 Minutes of the Regular Meeting - Aug. 24, 1989 Consider Proposed Ordinance, Prohibiting Smoking in Public Places Council held a work session in this regard prior to the council meeting. The city attorney pointed out that in the proposed ordinance, the proprietor or person in charge of a public place who desires to permit persons in the public place to smoke shall designate areas as smoking areas. However, the ordinance does not prohibit an employer from designating a place of employment in its entirety as a non - smoking area. Signs must be posted designating smoking areas, as well as signs stating that smoking is prohibited by city ordinance, except in designated areas. The ordinance provides that each employer who operates a place of employment shall develop a written smoking policy that accommodates the wishes of smoking and non - smoking employees by designating smoking and non - smoking areas. The ordinance provides that a smoking area may not be designated in an elevator, a school bus, a public means of mass transportation, a restroom, a service line, cashier area, over the counter sales area or common traffic area unless the public place has been designated in its entirety as a smoking area or a place in which smoking is prohibited by the fire marshal of the state or a political subdivision or by other law, ordinance or rule. The administration of the ordinance is placed under the Director of Health. Several persons had signed the register to speak and were recognized as follows: Doug Huddle, 1200 Felton, stated that if several people desired to speak against the ordinance, his group could counter with an equal number. The ordinance is not exactly what the Baytown Chapter of the American Cancer Society would like to see adopted but it is a start. John Priddy, 5402 Vae Drive, stated that the proposed ordinance was an infringement on his rights. He also pointed out that the warning on tobacco products states that use of the produce may be hazardous to your health. Mr. Priddy felt that the industries in the area were more of a health problem than tobacco usage. Royleen Bentley, 414 Douglas, felt that she should be allowed to smoke whether in a public place or not. She pointed to the fact that she is allergic to perfume spray; yet, she is subjected to that anytime she goes into a department store. 890824 -5 Minutes of the Regular Meeting - Aug. 24, 1989 Doug Huddle, 1200 Felton, pointed out that it's never too late to stop smoking. Less than 12 hours after a person smokes that last cigarette, the body begins to heal itself. Alma Haddick, 520 Harding, stated that she is an allergy sufferer and is allergic to smoke. She urged council to adopt the ordinance. Eloy Valdes, 5111 Inverness, appeared as Vice - President of the Baytown Chapter of the American Cancer Society, and spoke in favor of adoption of the ordinance. Councilman council. The not only as an Proposition 3 unless signs session council Pruett noted that proposed ordinance individual , but as which would have Nere posted indic had compromised on he was the only smoker on city would affect Councilman Pruett a businessman. He had favored made the city a smoking area ated otherwise, but in the work Proposal 2 -A. The city attorney reminded council of the four pages of statistical information and other factual considerations on the effects of cigarette smoking that had been disseminated to city council. Council did consider that information. The information is attached to the minutes as Attachment "A." Councilman Alfaro moved to adopt the proposed ordinance incorporating Proposal 2 as modified and explained by the city attorney. Councilman Swofford seconded the motion. Councilman Delgado pointed out that with the adoption of the proposed ordinance, Baytown would become a non - smoking city, but this would not be a license for non - smokers to harass smokers. Councilman Alfaro mentioned that during the discussions concerning the proposed ordinance, the point was made that each businessman will have the right to declare his establishment in its entirety as a smoking area. The ordinance does not take away rights but protects rights of both smokers and non- smokers. It is a health issue and the reason that council has taken the matter into consideration. Councilman Johnson stated that he too favored Proposal 3, because he felt it to be more open; however, he would be willing to go along with Proposal 2. 890824 -b Minutes of the Regular Meeting - Aug. 24, 1989 Councilman Credille clarified that the smoking ordinance was presented to council at the last meeting, but then amendments were suggested to that ordinance. He felt that if the matter had been voted on at the last meeting, the proposed ordinance may have failed. Therefore, he wanted time to consider the suggested amendments. The vote follows: Ayes: Council members Delgado, Johnson, Swofford, Alfaro, Credille and Pruett Mayor Hutto Nays: None Ordinance No. 5328 AN ORDINANCE PROHIBITING SMOKING IN PUBLIC PLACES; REPEALING INCONSISTENT ORDINANCES; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE PENALTY AND PUBLICATION THEREOF. Hold Public Hearing on 1989 -90 City of Baytown Budget Mayor Hutto reminded those present that a register had been provided in the hallway for those desiring to speak at the public hearing. The hearing is to provide input from the public. Each speaker was requested to be brief and address any questions or concerns to the mayor. He ended his remarks by stating that the hearing was not an adversary type hearing, but one to provide input. Bobby Rountree, Acting City Manager, noted that there were many familiar faces in the audience and commended those employees for a job well done after Hurricane Chantal. The city charter provides that the city manager present a proposed budget to the city council prior to the end of July each year. In considering the final adoption of the budget, the city council studies the document that has been presented, but also has a public hearing where citizens' views may be heard. Citizens are also invited to attend the budget work sessions. Council then reviews the budget that the administration has presented, along with the comments of those who speak at the public hearing. No later than September 27, a decision is made on the final budget. 890824 -7 Minutes of the Regular Meeting - Aug. 24, 1989 Mr. Rountree continued that during preparation, the staff has again attempted to be sensitive to the economic environment of the community. The budget document includes estimates of anticipated revenues and expenditures for operating departments, along with the principal and interest requirements for general obligation bonds, revenue bonds and certificates of obligation. The proposed budget reflects the economic conditions in Baytown. Based on the existing tax rate of $ .665 per $100 evaluation, the projected current property tax will be down 2.8% from the projected 88 -89 figures. Sales tax and franchise tax are projected to increase, as well as the industrial district payments. The industrial district payments will increase as a result of the revised industrial district policy. Taking all of this into account, two proposed budget levels have been presented to council for consideration. The current budget level continues to provide the same level of service provided for the past several years with no major changes in priorities. This level of service will not require a tax increase; however, a $1.00 per month increase in the solid waste collection charge is recommended. It is based on the proposed expenditure of $34,751,711, an increase of 2.48% over the level authorized in 88 -89. In addition, an optional increased level budget has been provided for council's consideration. It is based on the expenditures of $35,495,402, an increase of 4.67% over the level authorized in 88 -89. It restores funding to several services that were reduced a few years ago, and at the same time, funds other services that will benefit the organization financially and productively. It addresses public safety, street improvements, organizational needs and city employees. This level of service will require a $ .0325 tax increase. Some of the major items impacting the proposed budget include: the reduction of three full -time employee positions; one half -time position and the deletion of the warrant officer contract with the Municipal Court. Increased electrical rates and mandated requirements from the EPA concerning wastewater treatment, as well as open brush burning, have increased the city's cost. There have been significant increases in employee health insurance costs. In order to address public safety, four new police officer positions and one fire dispatcher position have been included, as well as two other employees within the city organization. la 890824 -8 Minutes of the Regular Meeting - Aug. 24, 1989 Additional street improvement funds have been added, and city employee compensation is addressed with a 2% merit increase for next year in the period of April through September, with the amount of the increase dependent upon performance. Some will get more, some less. Civil service employees would get 2% across the board in April. An additional 2% across the board increase has been recommended for all employees in October. Also, included in the budget packet, but not funded is information pertaining to salary range adjustments and a review of the city compensation plan for all city employees. The final tax rolls have not been received from the appraisal district, and the final tax rate cannot be established until those rolls are received. The administration is expecting to receive those either tomorrow or early next week. At the current tax rate, total tax revenue is below the current year revenue. Mr. Rountree concluded by stating that developing the annual budget is a balancing act, determining the needs of the community, the effects of a tax increase, the effects of not providing necessary services and the needs of city employees. Like it or not, we are in competition with other cities for businesses, residents, industries and employees. With this in mind, it is in the city's best interest to practice responsible fiscal management, but at the same time provide the funding for needed services. After the public hearing, city council will make the final determination as to the level of service to be provided by the various city departments and the dollar amount of the finally adopted budget. Several citizens had signed to speak at the public hearing. Mayor Hutto recognized them as follows: Jerry James, 803 Highland Woods, a public works employee, thanked council for the opportunity to present information pertaining to concerns of personnel in the public works division. Recently, concern has been expressed about the salary structure of the police and fire departments, those concerns are shared by other departments as well. Since fiscal 1983, there has been a manpower reduction of 20% in public works. During this period, the population of Baytown has grown by approximately 2,000 people. In spite of this, public works employees continue to meet the needs of the citizens through reorganization of divisions, merging jobs and improved methods of operations. 890824 -9 Minutes of the Regular Meeting - Aug. 24, 1989 ia While public works employees have given more, the purchasing power of their paychecks have grown smaller and smaller. Council has already received information as to what the rate of increase has been in relation to the consumer price index. Last year, the average 2% raise in Mr. James' division, came to $32.64 per month, while the employee cost for Family Health and Dental Insurance rose by $25.03 per month. This left the employee with a $7.61 net raise. Ten percent of the public works employees have not received any raise since 1987 and 5% since 1985 due to being topped out in their salary scale. Mr. James stated that the merit plan is good, but an across the board cost of living increase is needed. As a result of the decrease in purchasing power, employees have begun to look to other options for employment. In 1989, fourteen employees left public works in the first seven months, whereas the average for the last five years has been 11.2 employees per year. This is a 125% increase in turnover rate. In effect, Baytown is training people and spending a great amount of money on that so they can become valuable employees for someone else. The time has come to make an investment in the city's work force to retain quality employees and to be able to attract quality applicants. These employees are the front line of city services. During the ice storm last year, city crews were out all night sanding bridges. During Alicia and Allison, employees were out during high water all hours of the night evacuating people and making the roads safe for emergency personnel to get in. During Chantal, debris and trees were being cleared before the storm was even over. These are the employees who deal with daily exposure to diseases such as typhoid and cholera to protect the public health of citizens and provide clean water and proper sewage treatment. These are the employees who pick up garbage and trash in all kinds of weather. These are the employees who keep the streets in good repair and drainage systems in tack. Mr. James concluded by saying that the employees are asking that council realize and see that all divisions and all departments in the city work together as a team to provide services. The request is that council give all departments and divisions in the city equal consideration in this next year's pay plan. James D. Sherman, 4 Rodney Lane, concurred with what Mr. James had said and thanked him for speaking on behalf of the employees. N 990824 -10 Minutes of the Regular Meeting - Aug. 24, 1989 David C. Lee, 217 Hackberry, stated that he realized since the oil boom days are gone, the city has cut and trimmed to keep the budget in balance, but now it has come to the point that there isn't much more to cut. City services, especially city employees, are due a raise. Private industry manages to grant a raise each year, sometimes small and sometimes large. Sometimes the resources are not available to give the city employees a raise, but now it has come to a point in time where the city as a whole has its back to the wall. City workers were out working to make streets passable during the storm. They pick up the garbage throughout the city each day, they make sure we have safe drinking water and they protect our lives and property. The city has tried to keep costs down, but now it is time to bite the bullet. City employees need a sizeable pay raise to, not only keep the employees in Baytown, but so that they don't have to work two and three second jobs to raise their families and give them the quality of living that other citizens of Baytown enjoy. Mr. Lee suggested taking the issue to the citizens to see how they feel about a tax increase, because he would be willing to pay more to make sure that city employees could be adequately paid. Walter Bennett, 400 Red Bud Lane, appeared as a representative of the Library Board of Directors, and stated that the library trustees support the budget presented by Mr. Rountree. However, there are items that the library is in need of, such as a larger book budget, salary increases for the library staff, a new roof for the building and to have the building painted. However, the board recognizes the limitations of the tax base and therefore, supports a budget aimed at supporting a level of library service which is comparable to that of the current fiscal year. Any less in the budget would necessitate reduced hours, fewer books and staff lay offs. Mr. Bennett closed by expressing the importance of a very good public library. It can play a very important role in attracting businesses, industry and good families to Baytown and make a positive contribution to the quality of life in the community. Council's continued support can make this possible. The board express its gratitude for consideration given to the library in previous years. 890824 -11 Minutes of the Regular Meeting - Aug. 24, 1989 Perry Simmons, 1309 North Dakota, stated that during his nine years on city council, every year council was faced with this problem and it grew worse each year. Therefore, he could understand what council was going through. One thing that he did notice through the years was that council generally had the same priorities. Council always wanted the best Parks and Recreation Department and the best and most formidably library, and Council tried to improve the employee benefits. Times are changing, and only in recent years, the last two or three, that council has put a high priority on economic development. Council needs to assess changing the format of the priorities. Council is considering a main budget and an alternate budget. One would give two (2 %) percent raise to city employees and double streets improvements and require a $ .0325 tax increase; whereas, the alternate would be no tax increase with some other scale down. He felt that the priorities needed to be changed and if public safety, fire fighting and police protection, are to be top priority, then council should give the policemen and firemen a raise. He continued that he would very much favor that they get a raise with one reservation, that is if it does not entail a tax increase. His suggestion to accomplish this would be to take funds and reallocate those funds from certain departments to accomplish giving pay raises to the police and firemen. He ended by saying that he did not know which would be the biggest deterrent for attracting industry or new residents, a high crime rate or high unemployment rate or high tax rate, which Baytown has all of that. How will Baytown grow? He felt that if Baytown was going to get on an even keel, then Baytown could not raise taxes another $ .4325. His recommendation was to attempt to give the firemen and the policemen a raise, but do it without a tax increase. Mervin Rosenbaum, 423 Willow Lane, mentioned that there has been five (5%) percent inflation for several years and during that period, it is expected that costs will go up at least that much. He felt that the city administration should be commended in controlling their costs so that city services have been maintained at a lower level than that increase. However, he felt that the city employees should not be expected to continue with an ever decreasing standard of living. The already burdened police department needs more personnel to carry out efficiently their battle against the increasing crime rate. Therefore, he indicated that he supports the higher cost budget which does represent an increase; however, that increase is less than the inflation rate or just about the same. He felt that citizens have to expect to pay that much if the city is to continue to thrive. Im 890824 -12 Minutes of the Regular Meeting - Aug. 24, 1989 Bobby Rountree asked that the record show that a letter from Mr. W.J. Reinke was received requesting that Alabama Street be considered for improvement in the proposed budget. There being no further comments from the public, Mayor Hutto closed the public hearing. Consider Proposed Ordinance, Setting Date, Time and Place for Public Hearings on Annexation of Whataburger Property at 5151 I -10 (at Garth Road) Whataburger has requested annexation of their property at 5151 I -10 at Garth Road. State law requires that two hearings on the proposed annexation be held. The proposed ordinance provides that the hearing will be held on September 14 at 7:00 p.m. and 7:15 p.m. in the Council Chamber of the Baytown City Hall. Councilman Johnson moved for adoption of the ordinance; Councilman Pruett seconded the motion. The vote follows: Ayes: Council members Delgado, Johnson, Swofford, Alfaro, Credille and Pruett Mayor Hutto Nays: None Ordinance No. 5329 AN ORDINANCE SETTING A DATE, TIME AND PLACE FOR THE PUBLIC HEARINGS ON THE PROPOSED ANNEXATION OF THE WHATABURGER PROPERTY AT 5151 INTERSTATE 10 AT GARTH ROAD; DIRECTING THE PREPARATION OF A SERVICE PLAN; AUTHORIZING AND DIRECTING THE CITY CLERIC TO PUBLISH NOTICE OF SUCH PUBLIC HEARINGS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Accepting Dedication of Cedar Crossing Business Park Water and Sanitary Sewer Lines In accordance with council's original agreement with USX, the City of Baytown agreed to accept dedication of the water and sanitary sewer lines in Cedar Crossing Business Park after the lines were constructed in accordance with city standards. The lines have been constructed and accepted by the city's f engineering department. The administration recommended adoption of the ordinance. IN 890824 -13 Minutes of the Regular Meeting - Aug. 24, 1989 Councilman Alfaro moved for adoption of the ordinance. Councilman Swofford seconded the motion. The vote follows: Ayes: Council members Delgado, Johnson, Swofford, Alfaro, Credille and Pruett ^• Mayor Hutto Nays: None Ordinance No. 5330 AN ORDINANCE ACCEPTING THE DEDICATION OF PROPERTY BY USX REALTY DEVELOPMENT, A DIVISION OF USX CORPORATION; DIRECTING THE CITY CLERK TO FILE SAID DEDICATION WITH THE COUNTY CLERKS OF HARRIS AND CHAMBERS COUNTIES, TEXAS; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consent Agenda Due to a state law, the council on proposals for copiers until the Alfaro mentioned that the base rate County to provide fire service outsii for the amount of $6,700 as a base cost to provide that service. was not provided information council meeting. Councilman for the contract with Harris Je the city limits in Area 32 allowance, did not cover the Mayor Hutto responded that although this particular contract was supplemented by the city, the county spends millions of dollars in Baytown on other projects. Council considered the Consent Agenda as follows: a. Proposed Ordinance No. 890824 -41 authorizes a Mutual Aid Agreement with the City of Pasadena in meeting any emergency or disaster from enemy attack or other cause, natural or otherwise. We have similar agreements with LaPorte, Houston, Beach City, Harris County, and Galveston County We recommend approval. 890824 -14 Minutes of the Regular Meeting - Aug. 24, 1989 b. Proposed Ordinance No. 890824 -5, authorizes payment to Houston Area Library Automated Network. Based on our link comprised of six terminals, our share of the system budget is set at $13,175. Our circulation, overdue, interlibrary loan, and reserve systems depend on this network that links us with the Beaumont Public Library, Houston Public Library, Fort Bend County Library, Harris County Library, Port Arthur Public Library, Pasadena Public Library, Rosenberg Public Library, Galveston, and the Orange Public Library. Our total fee for the fiscal year is $13,175, as the system is partially subsidized with state and federal funds. We have budgeted for this assessment. We recommend approval. C. Proposed Ordinance No. 890824 -6, awards the bid for a water meter testing bench to Industrial International, Inc. in the amount of $3,555. Invitations to bid were mailed to seven vendors and we received three bids. We recommend approval. d. Proposed Ordinance No. 890824 -7, awards the bid for copiers in the amount of $34,952.16. We are recommending Xerox Corporation be awarded the proposal for copiers for Item 1 and Item 2. The proposals submitted by other vendors did not meet all our requirements. We feel that the Xerox copier will best meet our needs. Proposals were mailed to seven vendors and we received six proposal and one no- proposal. The process of sealed competitive proposals does not allow for pricing offered to be revealed to the public until after the contract is awarded. A tabulation sheet will be given to you at the council meeting. Information is available if council wishes to review this prior to award. The copiers will be located at City Hall, Police, Police Training, Public Works, Fire, Municipal Court, and Parks and Recreation Departments. We recommend approval. MOM 890824 -15 Minutes of the Regular Meeting - Aug. 24, 1989 e. Proposed Ordinance No. 890824 -8, awards the annual picnic catering services contract to Lenox BBQ & Catering, Inc. in the amount of $3,650. Invitations to bid were mailed to ten vendors, and we received two bids and one -no bid. We recommend approval. f. Proposed Ordinance No. 890824 -9, awards the contract for resurfacing walls of the office building at the Central District to Hill's Plastering Company in the amount of $7,092. Invitations to bid were mailed to five vendors and we received one bid. We recommend approval. g. Proposed Ordinance No. 890824 -10, awards the bid for a modernization plan for Rockwell water meters. This modernization program will include four 2" meters, three 3" meters, and two 4" meters. This is a sole source program and BTR Water Measurement, Inc. has quoted us a price of $417.00 for each 2" meter, $630.00 for each 3" meter, and $850.00 for each 4" meter. The total amount for the modernization of nine meters is :5,258. We recommend approval. h. Proposed Ordinance No. 890824 -11, authorizes payment of $2,955.88 for attorney fees to Brown Maroney & Oaks Hartline. We recommend approval. i. Proposed Ordinance No. 890824 -12, awards the housing rehabilitation contract for 125 Woods Street to Santos Remodeling in the amount of $14,245. Rehabilitation includes: install new roof, repair front porch, 890824 -16 Minutes of the Regular Meeting - Aug. 24, 1989 install new doors for front and back entries, replace windows, repair siding, repair attic vents, paint exterior, install new electrical service and repair plumbing. Also, install wood paneling and waterproof wall board on walls, install ceiling tiles, install floor coverings, install interior doors and paint interior. Four bid packages were picked up and three were returned. We recommend approval. j. Proposed Ordinance No. 890824 -13, awards the housing rehabilitation contract for 700 E. Alford to Santos Remodeling in the amount of $14,400. Description of repairs: install new roof on house and detached garage, level foundation, install new doors for front and back entries, replace windows, repair siding, paint exterior, install new electrical service and repair plumbing. Also, install new sheetrock and cabinets in kitchen, install ceiling tiles, install floor covering, and paint interior. Four bid packages were picked up and three were returned. We recommend approval. k. Proposed Ordinance No. 890824 -14, authorizes final payment for Community Development Program to Buffalo Excavating and Paving. Buffalo Excavating and Paving Co., Inc. has completed all work on the 1988 Community Development Project. All water, drainage, and street improvements have been installed and approved. The total cost on the project is $206,369.99. Previous payments to date were in the amount of $183,482.99. This leaves a final payment due of $22,887. We recommend approval. 890824 -17 Minutes of the Regular Meeting - Aug. 24, 1989 1. Proposed Ordinance No. 890824 -15, authorizes agreement with Harris County for the City of Baytown to provide fire service outside the city limits to an area designated as Area 32 on the Harris County Fire Protection Map. The base rate for the contract is :6,700 with an allowance for each of the 159 calls made in 1988 for a total of $9,725. Types of calls include: House - 7, Grass - 43, Wreck /Washdown - 19, Trash - 20, Business - 2, Vehicles - 27, Mobile Home - 8, Mutual Aid - 1, Check - 5, False Alarms - 4, Other Structures - 2, and Misc. - 20. We recommend approval. M. Mr. Oswald Frederick has requested water service for his residence at 6820.5 Frank Street. This residence is outside the city limits. The city has a 2" water line in front of the house which is capable of serving his needs. He has agreed to pay the fees. We recommend approval. Councilman Swofford moved for adoption of the Consent Agenda Items "a" through "m." Councilman Credille seconded the motion. The vote follows: Ayes: Council members Delgado, Johnson, Swofford, Alfaro, Credille and Pruett Mayor Hutto Nays: None Ordinance No. 5331 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A MUTUAL AID AGREEMENT WITH THE CITY OF PASADENA, TEXAS AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 890824 -4) B90824-18 Minutes of the Regular Meeting - Aug. 24, 1989 Ordinance No. 5332 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF THE SUM OF THIRTEEN THOUSAND ONE HUNDRED SEVENTY -FIVE AND NO /100 ($13,175.00) DOLLARS TO THE HOUSTON AREA LIBRARY AUTOMATED NETWORK AS THE SOLE SOURCE FOR AN AREA -WIDE AUTOMATED LIBRARY NETWORK; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 890824 -5) Ordinance No. 5333 AN ORDINANCE ACCEPTING THE BID OF INDUSTRIAL INTERNATIONAL, INC. FOR THE PURCHASE OF METER TESTING BENCH AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF THREE THOUSAND FIVE HUNDRED FIFTY -FIVE AND NO /100 ($3,555.00) DOLLARS. (Proposed Ordinance No. 890824 -6) Ordinance No. 5334 AN ORDINANCE ACCEPTING THE BID OF XEROX CORPORATION FOR THE RENTAL OF COPIERS AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF THIRTY FOUR THOUSAND NINE HUNDRED FIFTY -TWO AND 16/100 ($34,952.16) DOLLARS. (Proposed Ordinance No. 890824 -7) Ordinance No. 5335 AN ORDINANCE ACCEPTING THE BID OF LENOX BARBEQUE AND CATERING, INC. FOR THE ANNUAL PICNIC CATERING SERVICES CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF THREE THOUSAND SIX HUNDRED FIFTY AND NO /100 ($3,650.00) DOLLARS. (Proposed Ordinance No. 890824 -8) Ordinance No. 5336 AN ORDINANCE ACCEPTING THE BID OF HILL'S PLASTERING COMPANY FOR THE RESURFACING OF THE WALLS OF THE OFFICE BUILDING AT THE CENTRAL DISTRICT TREATMENT PLANT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF SEVEN THOUSAND NINETY -TWO AND NO /100 ( #7,092.00) DOLLARS. (Proposed Ordinance No. 890824 -9) ga Minutes of the Regular Meeting - Aug. 24, 1989 Ordinance No. 5337 AN ORDINANCE AUTHORIZING TWO HUNDRED FIFTY -EIGHT WATER MEASUREMENT, INC. ^ PROGRAM FOR 2 ", 3" AND FOR THE EFFECTIVE DA' 890824 -10) 890824 -19 THE PAYMENT OF THE SUM OF FIVE THOUSAND AND ND /100 ($5,258.00) DOLLARS TO BTR AS THE SOLE SOURCE FOR A MODERNIZATION 4" ROCKWELL WATER METERS; AND PROVIDING TE HEREOF. (Proposed Ordinance No. Ordinance No. 5338 AN ORDINANCE APPROVING PAYMENT OF ATTORNEY FEES AND EXPENSES TO BROWN MARDNEY AND OAKS HARTLINE FOR PROFESSIONAL SERVICES RENDERED IN CAMPOSs __ET_AL_ VS. _THE _CITY _OF_BAYTOWN THROUGH JULY 31, 1989; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 890824 -11) Ordinance No. 5339 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT NO. 88 -08 TO SANTOS REMODELING FOR THE SUM OF FOURTEEN THOUSAND TWO HUNDRED FORTY -FIVE AND NO /100 ($14,245.00) DOLLARS. (Proposed Ordinance No. 890824 -12) Ordinance No. 5340 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT NO. 88 -07 TO SANTOS REMODELING FOR THE SUM OF FOURTEEN THOUSAND FOUR HUNDRED AND NO /100 ($14,400.00) DOLLARS. (Proposed Ordinance No. 890824 -13) Ordinance No. 5341 AN ORDINANCE AUTHORIZING FINAL PAYMENT TO BUFFALO EXCAVATING AND PAVING CO., INC. FOR THE 1988 COMMUNITY DEVELOPMENT PROJECT - YUPON STREET; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 890824 -14) 890824 -20 Minutes of the Regular Meeting - Aug. 24, 1989 AN ORDINANCE EXECUTE AND WITH HARRIS FIRE PROTECT COUNTY; AND Ordinance No. Ordinance No. 5342 AUTHORIZING THE CITY CLERI COUNTY WITH ION SERVICES PROVIDING FOR 890824 -15) AND < TO REGi TO THE DIRECTING THE CITY MANAGER TO ATTEST TO AN INTERLOCAL AGREEMENT 4RD TO PROVIDING FIRE FIGHTING AND UNINCORPORATED AREAS OF HARRIS EFFECTIVE DATE HEREOF. (Proposed For bid tabulations see Attachments "B" through "F." *Councilman Pruett absent. Consider Appointment to Traffic Commission Councilman Credille moved to appoint David C. Lee as a member of the Traffic Commission. Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Delgado, Johnson, Swofford, Alfaro and Credille Mayor Hutto Nays: None Consider Appointment to Parks and Recreation Board Councilman Swofford moved to appoint Ralph Ugalde to the Parks and Recreation Board. Councilman Alfaro seconded the motion. The vote follows: Ayes: Council members Delgado, Johnson, Swofford, Alfaro and Credille Mayor Hutto Nays: None N 890824 -21 Minutes of the Regular Meeting - Aug. 24, 1989 City Manager's Report Brush Pickup Report - Herb Thomas stated brush pickup on all city streets has been completed. The crews are currently on the six -week brush schedule. The crews will be in Zone 3 next Monday and will continue to answer special requests. Fifty special requests have been made; 28 remain unanswered. Crews picked up 24,000 cubic yards of brush or an average of six months collection. Schedule Budget Work Sessions - Council authorized the acting city manager to schedule two budget work sessions on Wednesday and Thursday morning at 7:00 a.m. after receipt of the tax rolls from Harris County Appraisal District. Questions /Comments From Council - Councilman Alf aro extended to all city employees appreciation for their input and the work that they do. Recess and Reconvene Mayor Hutto recessed the open meeting into executive session to discuss pending litigation: a. Single Member District Lawsuit. When the open meeting reconvened, council considered the following: *Councilman Pruett present Consider Proposed Ordinance, Authorizing Payment of Attorney Fees Arising From Campos, et al vs the City of Baytown, et al The administration recommended payment of $105,000 in attorney fees arising from Campos, et al vs the City of Baytown, et al. 890824 -22 Minutes of the Regular Meeting - Aug. 24, 1989 Councilman Swofford moved for adoption of the ordinance; Councilman Delgado seconded the motion. The vote follows: Ayes: Council members Delgado, Johnson, Swofford, Alf aro, Credille and Pruett Mayor Hutto Nays: None Ordinance No. 5343 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING PAYMENT OF THE SUM OF ONE HUNDRED FIVE THOUSAND AND NO/100 ($105,000.00) DOLLARS AS ATTORNEY FEES AND EXPENSES ARISING FROM CAMPOSs__ET_AL VS. _THE _CITY _OF_BAYTOWN_,_ET_AL; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Adjourn There being no further business to be transacted the meeting was adjourned. 3.3.4 '251 ------ Eileen P. Hall City Clerk Attachment "A" Texas Statistics 27% of Texans age 18 and over are cigarette smokers 31 % of Texas men smoke 23% of Texas women smoke 67% began between the ages of 11 and 19 Direct health care costs (expenditures for prevention, diagnosis and treatment of smoking - related diseases and medical conditions) = $1,618,085,731 Indirect mortality costs (the estimated cost of lost income and productivity for individuals who die prematurely from smoking - related illness) = $1,079,162,215 Indirect morbidity costs (the estimated cost of lost income and productivity or individuals who are disabled by smoking- related disease or injury) = $616,978,157. The total estimated annual smoking - attributable costs are equal to $1.83 for every pack of cigarettes sold in Texas or $1036 for every smoker age 18 and over in the state. In addition, there arean estimated 16,697 smoking - attributable deaths in Texas annually. This represents 14.1 % of the total deaths in the state. Table 1 Texas Smoking - Attributable Deaths by Diagnostic Category 1986 Grand Total OCIa ar3makbg dHe" P aMie HW* Aamaim DOWm TUN DWOMm orHUM 62 16697 Both Sexes Both Sexes Diagnostic Croup Males Females Ages 20.64 Ages 6S + Lung Cancer 3666 830 1849 2647 Other Neoplasms 943 424 550 817 Ischemic Heart Disease 2766 964 1458 2272 Other Cardiovascular 1850 1828 760 2917 Respiratory 2275 978 609 2643 Tuberculosis 31 0 13 18 Ulcers 71 72 33 110 Column Total 11602 5095 5273 11424 Grand Total OCIa ar3makbg dHe" P aMie HW* Aamaim DOWm TUN DWOMm orHUM 62 16697 ■ ■ r ■ N r N N N FACTS ON CIGARETTE SMOKING • Smoking is the single largest preventable cause of premature death and disability in the United States. • Every year 320,000 Americans die prematurely from diseases caused by cigarette smoking, such as lung cancer, emphysema, and coronary heart disease. • Nicotine addiction is "the most widespread example of drug dependence in our country," according to the U.S. Public Health Service. • Three-quarters of the adults who currently smoke started their habit before the age of 21; teenage years are critical ones in the habituation of cigarette smokers. • Nine out of ten smokers say they want to quit. • The number ofAmericans: whohave quitsmoking is rising steadily. Todate, 36 million Americans havequit smoking. • Smoking accounts for 85 -90 percent of emphysema mortality in America. Once a disease that affected exclusively men, one in four emphysema deaths now occurs among women. • Lung cancer, already the number one cause of cancer mortality in American men, surpassed breast cancer as the leading cancer killer of American women in 1986. • In 1985 lung cancer killed an estimated 38,600 women — approximately 84 percent of the 46,000 women who will be diagnosed with the disease this year. • Smokers who have a heart attack have less chance for survival than a person who does not smoke. And by continuing to smoke after a heart attack, the person's chance for a second attack increases. • Smoking has severe economic consequences for the nation, estimated at a staggering $42 billion in total annual costs. Direct costs account for 38 percent or $16 billion in lost productivity due to excess morbidity and mortality. Medicaid and Medicare are estimated to spend $4 billion each year for care of persons suffering from smoking- related illnesses. • Smoking is a major risk factor for peripheral vascular disease. This disease is a narrowing of blood vessels that carry blood to the leg and arm muscles. If a blood clot blocks an already narrowed artery, then the result could be the damage or even loss of an arm or leg. Sources: The American Lung Association, American Heart Association, and American Cancer Society 63 W Facts on Passive Smoking • Involuntary smoking can cause lung cancer in nonsmokers. • The children of parents who smoke have an increased frequency of hospitalization for brochitis and pneumonia during the lust year of life when compared with the children of nonsmokers. • The children of parents who smoke have an increased frequency of a variety of acute respiratory illnesses and infections, including chest illnesses before 2 years of age and physician - diagnosed brochitis, tracheitis, and laryngitis, when compared with the children of nonsmokers. • Chronic cough and phlegm are more frequent in children whose parents smoke compared with children of nonsmokers. • Undiluted sidestream smoke is characterized by significantly higher concentrations of many of the toxic and carcinogenic compounds found in mainstream smoke, including ammonia, volatile amines, volatile nitrosamines, certain nicotine decomposition products, and aromatic amines. • Environmental tobacco smoke can be a substantial contributor to the level of indoor air pollution concentrations of respirable particles, benzene, acrolein, N- nitrosamine, pyrene, and carbon monoxide. • Measured exposures to respirable suspended particulates are higher for nonsmokers who report exposure to environmental tobacco smoke. * The main effects of the irritants present in environmental tobacco smoke occur in the conjunctive of the eyes and the mucous membranes of the nose, throat, and lower respiratory tract. These irritant effects are a frequent cause of complaints about poor air quality due to environmental tobacco smoke. * Smoking policies may have multiple effects. In addition to reducing environmental tobacco smoke exposure, they may alter smoking behavior and public attitudes about tobacco use. Over time, this may contribute to a reduction in smoking in the United States. To the present, there has been relatively little systematic evaluation of policies restricting smoking in public places or at the workplace. * On the basis of case reports and a small number of systematic studies, it appears that workplace smoking policies improve air quality, are met with good compliance, and are well accepted by both smokers and nonsmokers. Policies appear to be followed by a decrease in smokers' cigarette consumption at work and an increase in enrollment in company - sponsored smoking cessation programs. • Laws restricting smoking in public places have been implemented with few problems and at little cost to State and local government. • Public opinion polls document strong and growing support for restricting or banning smoking in a wide range of public places. Changes in attitudes about smoking in public appear to have preceded legislation, but the interrelationship of smoking attitudes, behavior, and legislation are complex. Source: The U.S. Surgeon General's report, "The Health Consequences of Involuntary Smoking" 64 Arguments Against the Ordinance and Possible Responses Sources: 1) "'Ihe Health Consequences of Involuntary Smoking a report by the U.S. Surgeon General, and Bureau of National Affairs 2) The BNA Roundtable Discussion 1. The ordinance is an invasion of rights. An ordinance doesn't take away rights, it actually protects the rights of smokers and nonsmokers. If you permit public places and worksites to become filled with cigarette smoke everyone exposed to that environment smokes either voluntarily or passively without choice. An ordinance permits smoking in designated areas yet restricts smoking where it may affect the health of those who choose not to smoke. 2. The dangers of passive smoke are not conclusive. The Surgeon General has reported that cigarette smoke itself contains cancer- causing chemicals and is a cause of lung cancer in healthy nonsmokers. The children of parents who smoke have an increased frequency of respiratory infections, increased respiratory symptoms and slightly smaller rates of increase in lung function as the lung matures. The amount of uncertainty about the hazards of secondhand smoke is quite small compared with other things that we are quite happy to have government or employers regulate or reduce our exposure to Why do we need to adopt a different standard for tobacco smoke than we have forbenzene, carbon monoxide, asbestos or a number ofother things for which we have already taken strong action to reduce or eliminate? 3. Ordinances are expensive to comply with, and impossible to enforce. The Surgeon General reports that laws restricting smoking in public places have been implemented with few problems and at little test to state and local government. In addition, it appears that workplace smoking policies improve air quality, are met with good compliance requiring little or no enforcement, and are willingly accepted by both smokers and nonsmokers. This holds true in Texas cities that have passed ordinances. 4. The ordinance will hurt business. In the cities that have established ordinances, there has been no evidence to support this claim. Public opinion polls indicate growing support for restricting smoking in a wide range of public places. The majority of smokers respect the rights of nonsmokers, and many welcome restrictions as an opportunity to reduce their smoking. ■ • August 3. 1989 Employment Alert keeping the employee for two weeks in this case. The court apparently was influenced by the employ- er's failure to make any effort to comply with the act, kW,* caution: Although this case held that an employer has a reasonable time to terminate the employment of an unauthorized worker, employers should not delay unnecessarily in removing unau- thorized employees from the work force. The "reasonableness" rationale has only been ac- cepted in the Ninth Circuit and its scope has not been clearly delineated there. The court also rejected the employer's argument that It could not be held liable, because it had properly complied with the documentation requirements of IRCA (I EP- 35,197). Complying with the paper work procedures establishes a good faith defense against a finding of unlawful hiring, but does not protect an employer who continues to employ an unauthorized alien after finding out that the employee is working unlawfully. 3 New York enacts anti - smoking legislation New York State has enacted sweeping legislation requiring employers to provide employees with a smoke -free workplace. The measure is part of a comprehensive law designed to protect people from adverse health consequences from exposure to envi- ronmental tobacco smoke in public indoor areas and is the latest in a series of state laws prohibiting smoking that are becoming more and more compre- hensive. (I WS- 13,915) (1989 N.Y. Laws A.7322 -B) Under the New York law, any person, partnership, corporation, or other entity that has one or more employees must comply with the act. The employer must adopt a written smoking policy with minimum provisions provided by the act. As part of their policies, employers must at least: • Provide nonsmoking employees with a smoke -free work area; • Provide nonsmoking areas sufficient to meet em- ployee demand In employee cafeterias, lunch rooms, and lounges; • Prohibit smoking in company vehicles and in con- ference and meeting rooms, unless everyone pres- ent agrees to permit smoking; • Post the smoking policy and provide copies to employees on request; and • Designate as a nonsmoking area the work area of any employee who requests a nonsmoking work area, N the employer can not or does not want to modify the work area to create a separate smoke - free area. Employers may permit smoking in a work area if all employees in the area agree. Separate enclosed rooms that are not open to the public may also be designated as smoking areas. On the other hand, employers need not heed their employees' requests to designate any area as a smoking area and may designate their entire premises as nonsmoking. (Wj recommendation: Even if state law does not expressly require employers to provide smoke -free workplaces, the potential for liability is sufficiently great that comprehensive smoking policies should be established by all employers. Factors to be considered in establishing a smoking policy are discussed in ¶ PM- 11,121. �j caution: Whether or not the state in which an employer is located has an anti- smoking law, employers have been sued by employees for health hazards caused by secondary smoke. Em- ployers who designate work areas as smoking areas should obtain written agreement from all employees in the area. Employers should require employees—even those who smoke —to reconfirm agreement to working in a smoking area at least annually. Employees' agreements should be re- tained as part of their permanent health records. 4 Sole shareholder may not participate in ERISA plan The sole shareholder of a corporation is not an "employee" under ERISA and is therefore ineligible to participate in an ERISA plan. (Kwatcher v Massa- chusetts Service Employees Pension Fund (1989, CAI) 1989 US App LEXIS 9505) The shareholder in this case was employed as a window washer for fourteen years beginning in 1934. He then took over a small corporation in the same Industry and became the sole shareholder and chief executive officer of the corporation. As CEO, he represented the corporation in collective bargaining negotiations with its employees. Throughout this time, the shareholder was an em- ployee of the corporation, as that word is commonly understood, and was a union member. As such, contributions were made to the plan on his behalf. The corporation also made retroactive contributions on behalf of the shareholder to cover the period he worked in the window washing industry prior to the effective date of the collective bargaining agreement. The shareholder retired in 1982 and requested his pension. 9 references are to RIA Employment Coordinator 3 ACTION ALERT. ** CAR -RT SORT'* CR41 211013259 3062 W Marshall 1910 Missouri St Baytown, TX 77520 ** *URGENT * ** YOUR RIGHTS IN DANGER ** *URGENT * ** It's down to the wire for preserving smokers' rights in Baytown. On Thursday, August 24, the City Council has scheduled a vote on citywide smoking restrictions that will severely limit your right to smoke in public buildings, in retail stores and even at your office or shop. If you think it's unfair for the city to take away your rights, it's important that you act right away! Call your city council members to protest these unfair smoking restrictions. Council members and their phone numbers are: Mayor Emmett Hutto -- 424 -8283 Ray Swofford -- 424 -7623 Mario Delgado - -1- 483 -0070 Bobby Credille -- 427 -5653 Jimmy Johnson -- 427 -8747 Rolland Pruett -- 427 -2422 Pete Alfaro -- 425 -4870 To leave messages for council members, you may call the city offices at 422 -8281. Smokers who want to speak out on this issue should attend the city council meeting at 6:30 p.m., Thursday, August 24 at City Hall. Bring your friends to the meeting and speak up for your rights. — R.J. Reynolds Tobacco Co. (If you have any questions, call us toll -free at 1- 800 - 333 - 8683.) Please let us know what action you took and if you want to do more for smokers' rights. Just answer the following statements, tear off and return in the postage -paid envelope enclosed. Yes No Yes No ❑ ❑ I phoned my city council ❑ ❑ 1 want to do more to protect member to protest restrictions. my rights as a smoker. ❑ ❑ 1 attended the City Council ❑ ❑ I would attend a smokers' meeting on August 24. rights meeting if one were held in my area. Here is my ❑ ❑ Are you still interested in Phone number so I can be receiving CHOICE, our free invited. smokers' rights newsletter? 211013259 3062 ( ) ond,. ,,,,,c« W Marshall 1910 Missouri St X Baytown, TX 77520 II I I II NO NOTHEOY UNITED STATES BUSINESS REPLY MAIL FIRST CLASS PERMIT NO. 5593 DALLAS, TEARS POSTAGE WILL BE PAID BY ADDRESSEE YcI � I ACTION ALERT R.J. Reynolds Tobacco USA PO Box 650238 Dallas TX 75265 -9798 IINdJILIIIJIILIILLLINIMdIIIILJIIIIIII CITY OF 1117011 BID 11BULHIOM TIM: 11111 TISTIIG 8IICR BID 191811: 1906 -86 D1TI: 01 -02 -89 2:00 P.K. Attachment "B" I I I I Ii1DUSTR /IL IillRilT'LIIQUI UlILIlY 110i1i COIIPIIY I I (11111 QTY IUll? IDISCRIPTIOR 1 I 1 I I 1 I I I IURI? PRICRIIIT. PRICBINI! PRICIRIT• PRICRIUMIT PRICSIIIl.fRICEIUKIT PRICEIEIT. PRICEI 11. 1 1 111CR IMI?IR !IS?I10 BIICB 1 3,555.001 38555.001 31140.001 M40.001 31122.001 30122.001 1 1 12. 1 1 likes 1113711 CUP I 116.001 116.001 200.001 I 200.001 195.101 195.101 1 1 1 1 1 1 1 I 1 1 1 I I 1 (MODIL I 1 VOID 1 I101D (FORD I I I I I I I I I I I I I ! I I191DOR LOCITIOM I I I I I I I 1 I I I I I I I I I I t I I I I I I t I I I I I I 11 I I 1 I I I I I I I I I I I I I I i I I I I 1 I I I I I I I I I I I I I I I i t I I I I I I I I I i f l I I I I I I I 1 I I I ! IBOUSTOB TI I I I I I I I I I I I I I I I I I I I I I I I 1 i I I I I I I I I I I I I I I I I I I I I I I I I I IiOUS?01 !I I i I I I I I I I I I 1 I I I I I I I I I I I I I I I I I I I I I I 1 I I I I I i I I I I I I I R USTON TI 1 1 I I I I I I I I I I I I I i I I I I I I I I I i I I I I I I I I I I I I I i I I I ! I I I I I I I I I I I I I I I I I I I I t I I i I I I I I I I I I I I I I I I I I I I I I I I I I I i I I I I I I I I I I I I I I I I I I I I I I I I 1 I I I CITY OF BIYTOIN BID TIBULITION TITLE: IEQUEST OF PROPDSILS FOR COPIERS BID NUMBER: RFPO789 -01 08/15/89 2:00 P.N. Attachment "C" I I I I ININOLTI BUSINESS SYSTEMS, INC. IB i B OFFICE SUPPLY I MEN QTY IUIIT (DESCRIPTION I I I 1 I I I IRRITAL PLAN ILRASE PLAN IPURCHISE PLAN IRENTIL PLIN ILRBSE PLAN IPURCHISE PL16 I 11. 1 2 RICH ICOPIRR - (MONTHLY PRICESII 550.001 278.001 1,995.001 541.001 1 16,817.001 1 1 1 1 1 1 1 1 1 1 ICOST PER COPY 1 1 1 1 117.601 15.001 1 1 85.001 1 4,104.001 1 1 1 1 I t 1 IMIINTENINCE COST 1 1 1 I NI CLUDEDI 71.Op1 1 1 1 1 274.Dil 1 1 I I I I i I I I ITOTIL MONTHLY PRICE I I I I 667.601 669.601 I I I I 1 626.001 t 20,921.001 I I I 1 1 1 1 1 1 ISUPPLY COST(CARTON PRICE)( I I I 1 I I I TOTER 1130.00 YIELDS 50,000 COPIES 143.79 YIELDS 25,000 COPIES I I I I DEVELOPER 1103.00 YIELDS 300,000 COPIES I I I I I I FUSER OIL I I I f I I f OTHER: I I I i I i I I i I IMODBL I IMINOLTI IP8600 I I 11011CA 7090 f I I I I I 1 (ADDITIONAL COST I I I I 14,104.00 INNUIL MIINTENINCB CHIRGE I I I I I I I I IITENS NOT MEBTING THE i 110 JOB INTERUPT I I 110 COMPUTER FORMS FEEDER I I I I IPROPOSIL REQUIREMENTS 110 IUTOMITIC STAPLER 110 BOOK COPY NODE I I i I I 110 COMPUTER FORMS FEEDER ICIN NOT FEED 5 1/2 Y 81/2 SITE ORIGINILS I I I I f (DOES NOT COILLITE [THROUGH THE IUTOMITIC DOCUMENT FEEDER I I I I I I ICIN NOT FEED LETTER A LEGIL SIYE ORIGINILS I 1 I 1 I I ITHROUGH THE IUTOMITIC DOCUMENT FEEDER II 1 I I I I 11 I 1 I t ITHE SAME JOB I I I I I i I I I I 11EIDOR LOCITION I i i I I I I I t I I I I I 1 I 1 1 I I I I I f I I I I I IHOUSTOI TY I I I I I I I I I (BIYTOIN TIi I I I I ( I I I I I I I I I I CITY OF BIYTOIN BID TIBULITION TITLE: 11OUBST OF PROPOSALS FOR COPIERS HID UNDER: RFP0785 -01 DATE: 08/15/89 2:00 P.M. I I I I IGLOSIL SERVICES, INC. 111901 CORPORATION 1 I1TEN1 QTY lull? (DESCRIPTION 1 I I I I I I (RENTAL PLAN ILEASE PUM IPURCHASE PLAN IREN ?IL PLAN ILRASR PLAN IPURCHASE PLAN I 11. 1 2 RICH ICOPIBR - (MONTHLY PRICBSII 895.001 694.001 18,283.001 1 725.821 1 I i 1 1 1 1 1 1 1 1678.811 1 I I 1 (COST PER COPY I I ( I I 304.001 I I I I I I I I I I ( INIINTENINCB COST(NDITHLY)I INCLUDIDI 354.00) 1 I 354.001 I I I I IICLUDRDI I I I 1 { { I i I I I I I ITOTIL MONTHLY PRICE 1 895.001 18048.001 I I 1 1,029.821 1 I I 1 1 1 i I 1 ISUPPLY COST(CIRTON PRICE )1 1 I 1 I I I I I TONER 158.00 YIELDS 22,000 COPIES 1170.00 YIELDS 80,000 COPIES I I I I I DEVELOPER 1 1145.00 YIELDS 300,000 COPIES I I I I I FUSER OIL I 1 37.83 YIELDS 125,000 COPIES I OTHER: STAPLES I 1 63.05 YIELDS 25,200 COPIES I I I I I I I 1 1 IMODBL NINON IPS560 I ( 119101 1065 I I 1 I I I I I I I I IIDDITIONIL COS? I ( I I I i I f I I I I I {ITIMS NOT MEETING ?HE 110 JOB INTEIUPT I I I I I IPROPOSIL REQUIREMENTS 110 COMPUTER FORMS FEEDER I I I I I IDDES NOT COILLITB I I I f I 1 I I I I I f I I 11PRIC1 IF THE CITY Of BAYTOVI GOBS PITH I I I 1 1 I 11 TOTAL OF 11 LEAST 3 COPIERS I I I I I I I ( I I IVBNDOR LOCATION 180UST01 T1 11 I I I i i i I I I I I I I 1 1 I I I I I I I I I I I I I I I I i I l { I I I I (HOUSTON ?1 I I I I I I I I I I I I I I I I I w CITY OP BAYTOWN BID TABULATION TITLE: REQUEST Of PROPOSALS FOR COPIERS BID IUMBIR: RFP0789 -01 DATE: 01 /15/89 2:00 P.N. I I I IEISTMII IODII COMPANY IIISTMAI IODAK COMPANY ) 11TE91 QTY IUIIT IDISCRIPTIO1 I I 1 I I I I (RENTAL PLAN ILRASI PLAN (PURCHASE PLI1 (RENTAL PLAN ILRASE PLAN (PURCHASE PLAN I 11. 1 2 RICH ICOPIER - (MONTHLY PRICES)( 1 I 1 1 1 1 18061.341 1 1 27,850.001 1 1 818.371 14,167.501 1 1 1 I i 1 (COST PER COPY 1 I I I I I 1 1,080.001 I I I I 1 800.001 4,104.001 I I I I 1 INAIITININCE COST I I 11CLUDIDI IICLUDIDI I I 11CLUDIDI I I I I I I I I (TOTAL MONTHLY PRICE 1 1 I I I I I I I I 2,141.341 I I I I I I 10618.371 1 I I i ISUPPLY COST(CIRTON PRICI)I I I I I I 1 I I TONER 181.20 YIELDS 96,000 COPIES 1236.00 YIELDS 96,000 COPIES ) I I I I DEVELOPER 160.80 YIELDS 325,000 COPIES I I ( I I I FUSER OIL I I 1 I I I I OTHER: STAPLES 126.75 YIELDS 20,000 COPIES I I I I I INODEL IIODIK 225S IIODIK EK 9018 ) I I I I I I 1 IIDDITIOIIL COST I 1 I 1425.00 TO REMOVE I THE IODIK 2255 MACHINES 1 ! I I I I III PRESENTLY HAVE 1 I I I IITIMS NOT MEETING TOR 1 110 COMPUTER FORMS FEEDER I I I I (PROPOSAL REQUIREMENTS I (DOES NOT FEED 110 LB. STOCK PIPER I ( I I I I 1 I i I I I I I I I 110 IUTOY471C I i DUPLRYIIG T11Y I I I I I I I I ( I I I I IVENDOR LOCAT10h I I I I I I 1 I I I I I I I I I I! I I I i I I I I I I I I I I t I I I I I IROUSTON TI I I I I I I I I I I I (HOUSTON TI I I I 1 I i I I I ( I I I I I I I I I I CITY of 1111011 BID TIBULITION TITLE: REQUEST OF PROPOSILS FOR COPIERS 810 NUMBER: 11PPO789-01 DITE: 08/15/89 2:00 P.N. I I I I IJ. C.'S OFFICE SOLUTIONS IEONICI BUSINESS NICHINES i IITEM) QTY (UNIT (DESCRIPTION I I I I I I I 1111TIL PLIN ILEISI PLAN IPURCMISE PLAN IRENTIL PLAN ILRISE PLAN (PURCHASE PLAN 1 11. 1 2 1E1CH ICOPIRR - IMONTHLY PRICES(( NO BID 1 NO BID I NO BID 1 NO BID 1 NO BID I NO BID I I I I I I I I I I I I I I I ICOST PER COPY I I I I I ( I I I I I I I I IMIINTENINCE COST I I I I I I I I I I I I I I I I I I I I I ITOTIL MONTHLY PRICE I I I I I I I I I I I ISUPPLY COS!(CIRTON PRIC911 I I I I I TONER I I I I 1 I I DEVELOPER I I I I I I I FUSER OIL I I I t I I I OTHER: I I I I I i I I I I I I I I MODEL I I I I I I I I I I 1 I I IIDDITIONIL COST I I I I I I I I I I f i I IITRMS NOT MEETING TOR I I I I I I IPROPOSIL REQUIREMENTS I I I I I I I i I I I I I I I I I I I 1 I I I I I I I I I I I I I I I I I I I I 1 I I I I I I I IQBNDOR LOCITION 180UST0N TY IBOUSTON TI I I I I I I I I 1 1 I I I I I I I I I I I I I I I I I I I I I I ( I I I I I I I I I I I I i I I I I I I I I I I I L I I I I I 1 TITLE: REQUEST OF PROPOSILS FOR COPIERS BID NUMBER: RFP0783-01 TE: 11115189 2:00 P.M. CITY OP BIYTOIN BID TIBULITION I I I I IMINOLTI BUSINESS SYSTEMS, INC. IB 1 e orrice surrbi tITENI QTI (UNIT I1DESCRIP1101 I I I I I I IRENTIL PLIN ILEISR PLIN IPURCHISR PLIN IRRNTAL PLIN ILRISR PLAN IPURCHASE PL 11 1 12. 1 5 ISICH ICOPIRR - (MONTHLY PRICESII 178.001 142.451 48595.001 400.001 131.551 51150.001 1 1 1 1 I I 1 1 I I 1 (COST PER COPY 1 1 1 30.401 1 1 30.401 1 30.401 75.001 75.001 75.001 1 1 1 1 I I 1 1 1 I ( IMAIITEMINCE COST 1 I INCLUDED( "1 44.001 I 1 1 I I i I I I I I I I I ITOTIL MONTHLY PRICE I I 1 208.401 1 I 216.851 1 475.001 212.551 1 1 1 I I 1 1 I ( I ISUPPLY COSTICIRTON PRICE)I I I I I 1 I TONER 112.94 YIELDS 51500 COPIES 120.00 YIELDS 25,000 COPIES t I I I I DEVELOPER 141.89 YIELDS 124,000 COPIES 125.00 YIELDS 100,000 COPIES I I I I I FUSER OIL I I I 1 I I I OTRRR: COLOR CIRT. 1216.00 150.00 YIELDS 31500 COPIES TONER I I I I I 1 150.00 YIELDS 3,500 COPIES DEVELOPER I I I I IIDDITIONIL FEITURES I I I I I I I $OBTER 132.00 PRO MONTH 1200.00 PURCNISE PRICE I COLOR 132.00 PER MONTH 1200.00 PURCHISE PRICE FOR TH6 UNIT I I I 1 I I i I I I (MODEL I ININOLTI EP4301 1 IIDLER -ROYIL 1032 I ( I I I 1 1 i 1 1 IIDDITIOVIL COST I I I I I I I I i I I i (ITEMS NOT MEETING THE I (COLOR FRIIURI TILL NOT PASS TIO IDDITIONIL I I I I I IPROPOSIL REQUIREMENTS I I I I ICOLORS I I I I I I I I I i I I IVENDOR LOCITION i I I I I t I I I t I I I I I I I I I I I I I I I I ( I I I I I j I I I I IROUSTON IX I I I I I I I I I I I iBIYTOIN II I I I I I I i I I I I I I I I I I I I CITY OF 8111011 BID TABULATION TITLE: RBQUBST OF PROPOSALS FOR COPIERS BID YUNBBR: IPP0789 -01 DATE: 08/15/89 2:00 P.K. I I I I IGLOBAL SERVICES, INC. 118101 CORPORATION I IITBMI QTY IUVIT IDBSCRIPTION I 1 I 1 I I I /RENTAL PLAN ILRISE PLAN IPURCHASE PLAN IRBNTAL PLAN ILRISE PLAN IPURCHASB PLAN I 12. 1 5 111CR /COPIER - /MONTHLY PRICKS// 219.001 221.451 6,238.101 1 148.711 1 1 16,817.001 1 11 1 1 I I I (COST PER COPY 1 1 1 1 1 305.001 1 1 1 1 4,104.001 I I I I I I 1 IMIINTENINCE COST I I I INCLUDIDI I 17,501 I 17.501 I I I INCLUORDI I I I I I I I I I ITOTIL MONTHLY PRICE I I 1 219.001 I I 613.951 I 1 I I I 1 146.711 I 20,921.001 I I I I I I I 1 (SUPPLI COST(CIRTON PRICBII I I I I I I TONER 140.00 YIELDS 10,000 COPIES 180.00 YIELDS 20,000 COPIES I I I I ( DEVELOPER I I I I I I I FUSER OIL I i I I I I OTHER: COLOR CART. 144.00 YIELDS 3,800 COPIES 1280.00 YIELDS 25,000 COPIES I I I I I I I I I IIDDITIONIL FEATURES I 1 I I I I 1 I I SORTER 123.00 PER MONTH 123.05 PER MONTH I I I I I COLOR 1 5.00 PER MONTH 117.29 PER MONTH I I I I I I I I INODBL I ICINON NP- 372519F I 111801 $028 I I I I i I 1 I 1 1 11DDITIONIL COST I 1210.00 TO ADD TUB COLOR DEVELOPER I I UNIT I I I I I I i I I I I IITBNS NOT MEETING THE I I I I I I (PROPOSAL REQUIRBMENTS I I I I I I I I I I ( I I I I I I IVENDOR LOCATION I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I i I I IROUSTON 71 I I I I I I I I I I IROUSTON T1 I I I I I I I I I I I I I I I I I I I I CITY OF BIYTOYN BID 11BU61TION TITLE: REQUEST OF PROPOSILS FOR COPIERS 110 IUNBER: RFP0719 -01 Dill: 01/15/89 2:00 P.M. I i I IEIStK11 IODII COMPINY MEN! QTY IUIIT IDESCRIPTION I I I i I 119111E PLIN ILEISE PLAN 12. 1 5 111CM ICOPIER - (MONTHLY PRICES() 10 BID 1 MO BID i I I I I I I I I (COST PER COPY I I 11 I I I I I ( ( IMIIITBNINCE COST I I I 1 I I I I I 1 I ROTIL MONTHLY PRICE I I 1 I I i 1 I I I ISUPPLY COSTICIRTON PRICEII 1 I I i TONER I I I I I DIPELOPER I I I I I FUSER OIL I I I I 1 OTBER: COLOR I 1 I I I I 1 I I IIDDITIONIL FEITURES I I I 1 I SORTER I I I I I COLOR I I I I I I I I I WDEL i I I I I I I I I IIDDItIO11L COST I I I I I I I I I (ITEMS NOT MEETING SHE I I I I IPROPOSIL REQUIREMENTS I I I I 1 I I I I I I I I I IQENDOR LOCITION IROUSTON TI I I I I I I I I I I I I I I I I I I i I 11 I I I I I I ( I I I I I I I I I I I l I I I I IJ. C.'S OFFICE SOLUTIONS I I I PURCHASE PLAN (RENTAL PLAN 11,9111 PLAN IPURCHASE PLAN I 10 BID 1 271.741 95.081 4,170.00i I I I I I 23.771 23.771 I I I I I 1 40.001 to-001 I I I I 1 338.511 158.851 1 I I I 115.00 YIELDS 6,000 COPIES 175.00 YIELDS 20,000 COPIES i I I 1685.00 PURCHISE PRICE 1215.00 PURCHASE PRICE FOR THE UNIT I (IDLER -ROYIL 2031 1 I i I 1 { I I (HOUSTON TY I I I I i I CITY OF BAYTOVM BID TABULITION TITLR: RROURST OF PROPOSILS FOR COPIERS BID 191811: 11P0789 -01 D1TI: 08/15/99 2:00 P.N. I I I I (IONICI BUSIIRSS NiCRIRIS I I IITINI OTY IUlIT IDISCRIP1I01 I I I I I I I IRRNTAL PUN ILRISR PLAN IPURCIASR PLIN IRRNTAL PLAN ILRISR PLAN IPURCRASI PLAN I 12. 1 5 MCI ICOPIIR - (11011180 PRICRSII 10 BID 1 10 BID 1 10 BID I I I I I I I I I I I I I i I I I I (COST PRR COPY I I I I I I I I I I I I I I I I I I I I I WINTRIINCR COST I I I I I I I I I I I I I I I I I I I I ITOTAL NONTRLY PRICK I I { I I I I 1 1 I I I I 1 I I I IMPLY COSTICARTON PRICRII I I 1 I I I TONRR I I I I I I I DR9RLOPIR I I I I I I I FUSRR OIL I I I I I I I OTBRR: COLOR I I I I I I I I I I I I I 11DDM OUL FUTURES I I 1 i I I I HIM I I I I I I I COLOR I I I I I I I 1 I I I ( I INODIL I ( I l I I I I 1 I I I I IADDITIONIL COST I I I I i I I I I I I i I IITRNS NOT MISTING T8R I I I I I I IPROPOSIL RROUIRRNINTS I i I 11 I I I I I 1 1 I I I I I I I ( 1111DOR LOCITION IBOUSTOI TI ( I I I l I I I I I I I I I I I I I I I I i I I I I I I I I I I I I I i I I I 1 I I I I I I I I I I I I I I i I I 1 I I I I I I I w CITY OP 111!011 110 TIBULITION TITLB: 1NYUIL PICNIC CITBRING SBRVICBS COMIC? 1ID NUNBBR: 1906 -89 WAYS: 01/11/19 4:00 P.N. Attachment "D" I I I 1 11,1101 CIIBRING ITH 88BD STOIB ILUTIBR -S CItBRING I I HIM 011 IONIT IDBSCRIPTION I I I I I I I I I lUNIT PRICRIBIT. PRICBIUNIT PRICRIBIT. PRICBIUNIT PRICRIBIT. PRICBIUNIT PRICRIBIT, PRICBI 1 1. 111100 11ICB (PICNIC CITBRING SBROICIS I 3.651 38650.001 3.951 31950.001 10 BID I ( I I ! INBIL I 1 I I I I I I I I I I I I I I I 1 I I I I I I 1 I I1INCOR LOUTION IBOUSTON III (SPRING 11 1 111OUSTON III I ( I 1 1 I i I I I I I I I I I 1 1 I I ! ! 1 I 1 I I I I I I I I I I I ( I I I I I 11 1 I I I I I I I I I I I I 1 I I I I I I I I I I I I I I I I I I I I i I I I I I I I I I I I ( I I I 1 1 i l I I I I I I I I I 11 I I t I I { f I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I 11 I 1 I 1 I I I i I I I I I I I I I I I 1 I 1 I I I I I I I I I I I I I I I I I t I I I I 1 I I I I I i I I I I I I I I I I I I I I I I I I I 1 I I I I { I I I I I I I 1 I I I I I I I I I I I I I I I I I I I I 1 1 I I I I I I I I I I I I I I I I I I I I I I i t 1 I I I I I I I I I I CITY OP BITTOWN BID TIBULITIOU lITLB: BRSURPIC6 WILLS OF OPPICB BUILDING IT CBNTRIL DISMICT AID IUNBBR: 1901 -93 DITB: 01/17/19 2:00 P.N. Attachment "E" I I I f PILL'S PLISTRRING CO.1 I I I IITBN) OTT IUNIT IDBSCRIPTION I I 1 I 1 1 lull? PRICBIRIT. PRICRIUNIT PRICBIBIT. PRICBIUIIt PRICBIBIT. PRICRIUNIT PRICBIBIT, PRICE► 11. I I I LOT JRRSURPICB WILLS Of OPYICII 71192.001 1,192.101 1 I I ( I 1 I 1 1 (BUILDING 11 CBNTRIL DIST.1 I I I I I I ( I I I I I I I I I I I I I J I I ( JIDDITIONIL COST: WILL BB 1 2,000.001 2,000.001 I I I I I 1 I I 1 IIDDED TO BID IP TIE I I I ( I I I I I I I I MISSION TBST P1ILS I I I I I I I I I I I I I I I I I ITBNDOR LOCATION ISPLBNDORI TI I I I I I I I I i I I i I I I I I I J I I I I I I I I I I I I I I I I I I 1 I I I I I I I I I I I f I I I I I I I I I I I I I I I I I I I 1 I I I I I J I I I I I I I I I I I I I I I I I I I I I I I I I I i I I I I I I I I I I i I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I 1 I I I I I I I I I I I I I I I I I I 1 I I I I f I 11 f I I I I I I I I I I I I I I I I I I I I I I I I 1 I I I I I I I I I I I I I I I ! I I I I I I I I I I I I I I i I I I I I 1 I I I I I I I 1 I I I I 1 I I i I I I I I I I I I I 1 I I I I 1 I I 1 I I 1 I a - CITY OF BAYTOWN " I T L E : Community Development 81 D • TA BULAT I 0 N, 110: 88 -03 . �ATE� August 15. 1989 GROSS DESCRIPTION 700 E. Alford TOTAL LESS DISCOUNT NET TOTAL TERMS DELIVERY