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1988 11 10 CC MinutesMINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN November 10, 1988 The City Council of the City of Baytown, Texas, met in regular session on Thursday, November 10, 1988 at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following attendance: Fred T. Philips Jimmy Johnson Perry Simmons Ron Embry Rolland J. Pruett Emmett O. Hutto Fritz Lanham Bobby Rountree Randy Strong Eileen P. Hall Absent: Roy Fuller Councilman Councilman Councilman Councilman Councilman Mayor City Manager Assistant City Manager City Attorney City Clerk Councilman The meeting was called to order with a quorum present. Councilman Pruett offered the invocation, after which the follow- ing business was conducted: Consider Minutes For the Regular Meeting Held October 27, 1988 Councilman Philips moved for approval of the minutes for the regular meeting held on October 27, 1988. Councilman Embry seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, and Pruett Mayor Hutto Nays: None 81110 -5 Minutes of the Regular Meeting - Nov. 10, 1988 Resolution No. 1031 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, NOMINATING A CANDIDATE TO FILL THE UNEXPIRED TERM OF A POSITION ON THE BOARD OF DIRECTORS OF THE HARRIS COUNTY APPRAISAL DISTRICT. Consider Proposed Resolution, Designating the City of Baytown's Representative to H -GAC 1988 General Assembly and Board of Directors Councilman Pruett moved to adopt Resolution No. 1032 desig- nating Fred Philips, as the City of Baytown's representative to H -GAC 1988 General Assembly and Board of Directors and Ron Embry as the alternate. Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry and Pruett Mayor Hutto Nays: None Resolution No. 1032 A RESOLUTION APPOINTING FRED T. PHILIPS AS REPRESENTATIVE OF THE CITY OF BAYTOWN TO THE BOARD OF DIRECTORS AND THE GENERAL ASSEMBLY OF THE HOUSTON- GALVESTON AREA COUNCIL FOR THE YEAR 1988 AND RON EMBRY AS ALTERNATE SHOULD FRED T. PHILIPS BECOME INELIGIBLE OR RESIGN. Consider Proposed Ordinance, Awarding Contract on Water and Sewer Lines Along Spur 55 for USR Realty Industrial Park This is one of two contracts that will be awarded to provide water and sewer lines for USR Realty Industrial Park. Bids will be received next week on the second portion of the project. Don Simpson with USR Realty has requested that council postpone action on this item until the next agenda so that USR Realty will have an opportunity to review the bids on both projects. This item will be considered at the next council meeting. 81110 -7 Minutes of the Regular Meeting - Nov. 10, 1988 the City of Baytown, as one of 50 cities, has been asked to participate with a Field Survey Team to evaluate what things Baytown has done in this area. The Federal Insurance Administra- tion has not yet developed criteria for the rating. After the study, a credit rating criteria will be developed which will be helpful to those communities who have taken the initiative in this area. The administration requested approval for the staff to work with the Federal Insurance Administration. Councilman Philips moved to authorize the staff to work with Federal Insurance Administration to develop a community rating system for the National Flood Insurance Program. Councilman Embry seconded the motion. The vote follows: Ayes: Council members Embry and Pruett Mayor Hutto Nays: None Consent Agenda Philips, Johnson, Simmons, The city manager noted that approval of the Consent Agenda would reject all bids for reinforced concrete street, sidewalk and curb replacement for Lee Drive and authorized the administra- tion to rebid that project. Council considered the Consent Agenda as follows: a. Proposed Ordinance No. 81110 -3, authorizes a refund of taxes to Baytown Apartments, Inc. in the amount of $3,990.21. This is the result of a settlement of a lawsuit between Baytown Apartments, Inc. and Harris County Appraisal District. We recommend approval. b. Proposed Ordinance No. 81110 -4, authorizes final pay- ment to Buffalo Excavating and Paving for the comple- tion of Elm Street in the amount of $24,897.05. The total project amount is $248,885.43. 81110 -8 Minutes of the Regular Meeting - Nov. 10, 1988 Buffalo Excavating and Paving Company has completed the water, street, and drainage improvements to Elm Street. The project has been inspected and approved by the Engineering Department and money is available in the Community Development budget. We recommend approval. C. Proposed Ordinance No. 81110 -5, authorizes payment to Information Access Company for a one -year subscription to Magazine Index in the amount of $2,622. This subscription includes the software and equipment for an automated and updated index to a wide range of periodicals which are in the holdings of Sterling Municipal Library. We recommend approval. d. Proposed Ordinance No. 81110 -6, awards the bid for hose dryer for the Fire Department to Koetter Fire Pro- tection Service in the amount of $5,990. Invitations to bid were mailed to 5 vendors and 3 bids and 1 no -bid was received. We recommend approval. e. We received one bid of $21,975 from H. B. Hamilton for the street, sidewalk and curb repair on Lee Drive. The unit prices bid are considerably higher than what we are currently paying on other projects. We recommend rejecting this bid and readvertising. We recommend approval. el 110-9 Minutes of the Regular Meeting - Nov. 10, 1988 f. Proposed Ordinance No. 81110 -8, authorizes the purchase of equipment and software for the new IBM computer in the amount of $3,040. This software and baseboard adapter allows terminals to be wired to either of two IBM computers in order to access information from both of them. We recommend approval. g. Proposed Ordinance No. 81110 -9, authorizes payment to Oaks, Hartline and Honey for services rendered in the Single Member District Lawsuit in the amount of $10,915.03. Councilman Embry moved for adoption of the Consent Agenda Items "a" through "g." Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry and Pruett Mayor Hutto Nays: None Ordinance No. 5141 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, DETERMINING THAT THE PAYMENT OF TAXES BY BAYTOWN APARTMENTS, INC. ON ACCOUNT NUMBERS 0960- 005 -000 -0 AND 0960 - 005 -001 -0 FOR THE TAX YEAR 1987 WAS EXCESSIVE; APPROVING A REFUND OF THE OVERPAYMENT OF THREE THOUSAND NINE HUNDRED NINETY AND 20/100 ($3,990.20) DOLLARS; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 81110 -3) Ordinance No. 5142 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING FINAL PAYMENT TO BUFFALO EXCAVATING AND PAVING FOR THE 1987 COMMUNITY DEVELOPMENT PROJECT: WATER, STREET, AND DRAINAGE IMPROVEMENTS TO ELM STREET; AND PROVIDING FOR THE EFFEC- TIVE DATE THEREOF. (Proposed Ordinance No. 81110 -4) 81110 -10 Minutes of the Regular Meeting - Nov. 10, 1988 Ordinance No. 5143 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF TWO THOUSAND SIX HUNDRED TWENTY -TWO AND NO /100 ($2,622.00) DOLLARS TO INFORMATION ACCESS COMPANY AS TO THE COST FOR A ONE -YEAR SUBSCRIPTION TO A MAGAZINE INDEX; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 81110 -5) Ordinance No. 5144 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF KOETTER FIRE PROTECTION SERVICE COMPANY FOR THE PURCHASE OF A HOSE DRYER FOR THE FIRE DEPARTMENT AND AUTHORI- ZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF FIVE THOU- SAND NINE HUNDRED NINETY AND NO /100 ($5,990.00) DOLLARS. (Pro- posed Ordinance No. 81110 -6) Ordinance No. 5145 AN ORDINANCE OF THE CITY COUNCIL OF AUTHORIZING THE PAYMENT OF THE SUM NO /100 ($3,040.00) DOLLARS TO IBM EQUIPMENT AND SOFTWARE TO NETWORK PROVIDING FOR THE EFFECTIVE DATE TI No. 81110 -8) THE CITY OF BAYTOWN, TEXAS, OF THREE THOUSAND FORTY AND AS THE SOLE SOURCE FOR THE THE NEW IBM COMPUTER; AND AEREOF. (Proposed Ordinance Ordinance No. 5146 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING PAYMENT OF ATTORNEY FEES AND EXPENSES TO OAKS, HARTLINE AND HONEY FOR PROFESSIONAL SERVICES RENDERED IN CAMPOSS_ET_AL_VS_ THE OF BAYTOWN THROUGH OCTOBER 31, 1988; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 81110 -9) For bid tabulations see Attachment "A." id B1110 -11 Minutes of the Regular Meeting - Nov. 10, 1988 Consider Appointments to Clean City Commission Councilman Embry moved to reappoint Raymond Smith, Larry Haynes, Jane Rhodes and Kathie Smith as members of the Baytown Clean City Commission and to appoint Maymo Lewis. Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry and Pruett Mayor Hutto Nays: None City Manager's Report Council Meeting Rescheduled - Council scheduled the next regular meeting for Tuesday, November 22, because of the Thanks- giving holidays. Flora Wilhite Recognized - Flora Wilhite has been selected by the Library Directors of Texas as Library Director of the Year. Mayor Hutto, Texas Municipal League Director - Mayor Hutto will serve on the Texas Municipal League Board of Directors for two years. A. W. Henscey, Elected Third Vice - President - Chief A. W. Henscey has been elected as Third Vice - President of the Police Chief's Association. Randy Strong On Board of Directors - Randy Strong has been elected to the Board of Directors of the Texas City Attorney's Association. 81110 -12 Minutes of the Regular Meeting - Nov. 10, 1988 Houston Lighting & Power Quarterly Payments - In response to an inquiry from Councilman Simmons, the administration inquired of Houston Lighting & Power about the possibility of receiving franchise payments on a quarterly basis. The response to that inquiry was that the franchise agreement provides for an annual payment amounting to 4% of the gross receipts for the year, excluding receipts for street lights. The company has reviewed the possibility of quarterly payments; however, plans are to continue to comply with the terms and conditions as outlined in the franchise agreement. Corps of Engineer Notice - Property On Crow Road - The property in questions is in the buy -out area; however, it is on the edge. The owner is proposing to add to the fill material already in place. The administration is planning to indicate that rather than placing the rip -rap out in the water, it should be placed along the existing shoreline for erosion control. Also, the city will ask the question, "Should there not be mitigation ?" Any time the city does work of this type, the city is asked to mitigate that work in some manner. Council had no objection. In response to council inquiry, Bobby Rountree stated that the projection from the shoreline could encroach into the opening for a future planned lake. Quarterly Community Appearance Report - Council was provided with a copy of this report. Emergency Medical Services Open House - Emergency Medical Services will host an Open House on Tuesday, November 15 from 2:00 p.m. to 8:00 p.m. Central District Wastewater Treatment Plant - The contractor is presently working on Change Orders 18 and 19. The contract is about 97% complete. Completion is being held up to some degree because of a problem with delivery of materials. 81110 -13 Minutes of the Regular Meeting - Nov. 10, 1988 Sewer Service Line Repairs - The city has completed 92% of the leaks in the main lines. The citizens have been very cooperative, and 43% of the leaks in service lines have been repaired by the citizens. Drainage - City crews have completed work on the Hunnicutt ditch. Questions /Comments of Council - In response to an inquiry from Councilman Simmons, Mr. Lanham stated that the administra- tion is working on a report to council on the suggestion to place a sewer cap for the months of June, July and August. The dead- line for completion of that study is mid - December. With reference to the abandoned mobile home on Spur 330, it has been tagged for removal. Recess and Reconvene Mayor Hutto recessed the open meeting into executive session to discuss land acquisition. When the open meeting reconvened, Mayor Hutto announced that no action was necessary as a result of the executive session. Adjourn There being no further business to transact, the meeting was adjourned. Eileen P. Ha 1 City Clerk 3.2.24 CITY OF BAYTOMN BID TABULATION TITLE: HOSE DRYER FOR THE FIRE DEPARTMENT 'D NUMBER: 8910 -01 DATE: 11 -02 -88 02:00 P.N. Attachment "A" ! ! ! !KOETTER FIRE PROT. !HURRICANE FIRE, INC. KASCO INDUSTRIES ;HOUSTON FIRE I SAFETY! !!TER! QTY !UNIT !DESCRIPTION ! ! ! : ! ! ! ! !UNIT PRICE'.EXT. PR10EWNIT PRICE!EXT. PRICEIDNIT PRICEIEXT. PRICEIUNIT PRICE :EXT. PRICE! ! 1. ! 1. ! EA. ! HOSE DRYER: ! : 5.990.00 ! ! 6,910.00 ! ! 61600.00 ! NO 610 ! ! ! 1 1 ! 1 1 1 1 1 1 1 ! ' DE:!YERY: Z PEEKS ! ! 60 DAYS 1 ! 45 TO 60 ! ! ; . ARO I 1 1 ARD 1 1 ,DAYS ARO I 1 ! ! ! 1 1 1 1 1 1 1 1 1 1 1 1 • • 1 • 1 • 1 , 1 ' 1 • 1 1 1 1 1 1 1 1 1 1 1 1 ! 1 / ! ! ! 1 • 1 • 1 1 • 1 1 1 1 1 1 f 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 • • • • • • 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 � � 1 � I • 1 • 1 , I 1 I 1 • 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 1 ! I ! ! 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 ! 1 ! 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 f 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1