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1988 01 28 CC Minuteski MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN sa January 28, 1988 The City Council of the City of Baytown, Texas, met in regular session on Thursday, January 28, 1988, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following attendance: Fred T. Philips Jimmy Johnson Perry M. Simmons Ron Embry Roy Fuller Rolland J. Pruett Emmett 0. Hutto Fritz Lanham Bobby Rountree Randy Strong Eileen P. Hall Councilman Councilman Councilman Councilman Councilman Councilman Mayor City Manager Assistant City Manager City Attorney City Clerk The meeting was called to order with a quorum present. The invocation was offered by Councilman Simmons, after which the following business was conducted: Consider Minutes for the Regular Meeting Held on January 14, 1988 Councilman Philips moved for approval of the minutes for the regular meeting held on January 14, 1988. Councilman Pruett seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None 80128 -2 Minutes of the Regular Meeting - Jan. 28, 1988 Citisens Communications: a. James Anderson, President of Baytown Police Patrolmen's Union, requests that a payroll deduction be authorized to collect dues for the Baytown Police Patrolmen's Union. The Baytown Police Patrolmen's Union was organized as Local 8371 on August 8, 1987 with five Baytown police officers. In less than six months, there has been more than 400% growth which represents approximately 60% of the street officers in Baytown. Membership is open to all officers with a rank of patrolman, and associate membership is open to those with the rank sergeant or lieutenant. Officer Anderson stated that the union was formed to provide a voice on behalf of officer's. He mentioned that in these hard economic times officers are accus- tomed to hearing that funds are not available. However, with this request council has the opportunity to provide a service to officers in Baytown. He emphasized that the union is not requesting action on this matter at this time, but would ask council to take the matter under advisement and take action at the next council meeting. Mayor Hutto inquired if Mr. Anderson could substantiate his statement in the Citizen's Communication which requests approval from council of dues deduction for police union as is required by existing case law. Mr. Anderson stated that he would provide this infor- mation to the City Attorney early next week. The city attorney will brief council on case law and its options at the next council meeting. Consider Plans for Parking Lot Expansion at the Community Building Jim Hutchison with the firm of Busch, Hutchison & Associates directed council's attention to the map posted in the council chamber which depicted the addition of 112 parking spaces and would provide three outlets from the parking lot. An alternate bid will be taken to provide concrete pavement for the new addition to the parking area which will provide 50 of the 112 spaces. With council's approval of these plans, bids will be received and the consultants will be in a position to recommend award of a bid by the second meeting in February. The Parks and Recreation Board has reviewed these plans and recommended approval. 80128 -3 Minutes of the Regular Meeting - Jan. 28, 1988 Councilman Simmons moved to approve the plans for parking lot extension at the community building and authorized the admin- istration to advertise for bids. Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None Consider Proposed Ordinance, Amending Chapter 2 1/2, "Adult Commercial Establishments," of the Code of Ordinances Randy Strong, City Attorney, reviewed the proposed changes. Under Section 1 of the proposed ordinance, the only establish- ments exempted from provisions of the ordinance are book stores or movie theaters. Previously, alcoholic beverage establishments had been exempted from the provisions of the ordinance. Another change in the ordinance is the requirement that prior to making application for a sexually explicit business, the applicant must provide notification, not more than ten days prior to the appli- cation that such application will be made and at what location. Upon making application, the applicant must provide proof that such notification was published. The third change that council could consider is the distance requirement. Under the current ordinance, the requirement is 500 feet from a child care facility, a church or place of religious worship, a dwelling, a hospital, a building in which alcoholic beverages are sold, a public building, a public park, or a school. Under the present ordinance, the 500 feet would be measured in a straight line. Posted in the council chamber was a map indicating both 500 feet and 1,000 feet distances from hospitals, churches, child care facilities, schools, dwellings and public parks. The attorney mentioned that council could establish whatever distance deemed reasonable as long as that selection would not preclude the establishment of a sexually explicit business altogether. He pointed out that if council desired to establish a minimum of 1,000 feet, a sexually oriented business could be located along Decker, Highway 146, Tri -City Beach Road, Garth, Baker and perhaps along North Main. 80128 -4 Minutes of the Regular Meeting - Jan. 28, 1988 Dr. Mark Brister Recognised Dr. Brister commended the city attorney for the excellent wording of the ordinance. He thanked council for their support and encouraged council to consider establishment of a minimum of 1,000 feet. Councilman Simmons noted the eight categories under consid- eration and recommended the addition of nursing homes. Council recognized that the establishment of sexually oriented businesses often results in reduced property values, increased law enforce- ment and the general deterioration of neighborhoods. Council also recognized that the concentration of sexually oriented businesses in one area would create even greater negative impact with respect to reduced property values, increased law enforce- ment problems and neighborhood deterioration. Councilman Fuller moved for the adoption of the ordinance with the provision that a proposed sexually oriented commercial establishment must be located a minimum of 1,000 feet from any of the following: a child care facility, a church or place of religious worship, a dwelling, a hospital, another sexually oriented commercial establishment, a public building, a public park, a school, or a nursing home. Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None Ordinance No. 4910 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AMENDING SECTIONS 2 1/2 -13 AND 2 1/2 -14 OF CHAPTER 2, "ADULT COMMERCIAL ESTABLISHMENTS;" REPEALING INCONSISTENT ORDINANCES; CONTAINING A SAVINGS CLAUSE; PROVIDING A PENALTY; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. Consider Plans for Renovation of the Bulkhead on Cedar Bayou in Roseland Park Jim Hutchison with Busch, Hutchison & Associates, explained that plans involved installation of approximately twenty -five new pilings and replacement of more than 100 anchoring tie rods. Id 80128 -5 Minutes of the Regular Meeting - Jan. 28, 1988 Construction cost is estimated at $15,500. The Parks and Recrea- tion Board has reviewed the plans and recommended approval. Mayor Hutto pointed out that this job would require contin- uous inspection. Councilman Fuller moved to approve the plans and authorized the administration to advertise for bids. Councilman Pruett seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None Consider Proposed Ordinance, Authorizing the Barricade of Certain Streets in the Brownwood Area Council will consider this item at a future meeting. Consider Recommendation of the Baytown Parks and Recreation Board for Naming of the New Senior Citizen Activities Area of the Community Building Part of the Community Building was previously utilized as a Teen Center. Plans are to convert that area to a new Senior Citizen Activites area. Parks and Recreation staff have worked closely with the seniors and recommend that this area of the Community Center be named the Baytown Senior Citizen Information and Recreation Center. The Parks and Recreation Board has reviewed the proposal and recommended approval. Councilman Philips moved to name the new facility Baytown Senior Citizen Information and Recreation Center. Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None E:I7 Minutes of the Regular Meeting - Jan. 28, 1988 Consider Proposed Ordinance, Approving a Contract Regarding Use of the New Senior Citizen Activities Area of the Community Building The Parks and Recreation staff has worked with the senior citizens' group to draft a contract delineating the seniors' responsibility and the city's responsiblity for the Senior Citizen Center. The seniors will be responsible to staff the center while the City of Baytown will provide the space and janitorial service. The center will be staffed for eight hours from 9:00 through 5:00. The administration recommended approval of the contract. Councilman Philips moved to adopt the proposed ordinance; Councilman Embry seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None Ordinance No. 4911 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO A CONTRACT WITH BAYTOWN SENIOR CITIZENS ADVISORY ASSOCIATION WITH REGARD TO THE SUPER- VISION AND MANAGEMENT OF A BAYTOWN SENIOR CITIZENS INFORMATION AND RECREATION PROGRAM; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Revised Sewer Line Maintenance Policy The city's policy concerning sewer line maintenance has been changed to be consistent with the discussion of council prior to the last regular council meeting. This policy provides in those cases where taps and service lines are located in street rights of way and paved alley rights of way, and the customer is unable to unstop his line, the city will perform the repair service for the utility customer at no charge. In those cases where taps are located in utility easements and in unpaved alleys, the city will perform the services for the utility customer at the current tapping fee. The administration recommended approval of the policy. Councilman Embry moved to adopt the policy. Councilman Pruett seconded the motion. 80128 -7 Minutes of the Regular Meeting - Jan. 28, 1988 Richard Olachia Recognized In response to an inquiry by Mr. Olachia, the City Attorney explained that regardless of the dedication, it is the responsi- bility of the citizen to maintain his line. The only exception would be if there is pavement over that line, then the city would make the repair at no cost to the customer. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None See Attachment "A" for city's policy concerning sewer line maintenance. Consider Proposed Ordinance, Establishing Regulations for Main- taining Private Sewer Lines Council had discussed this ordinance previously. With the adoption of this ordinance, the city can move ahead with its smoke testing and line repair work. The proposed ordinance will authorize notification to owners of leaks in service lines and the need to effect repairs. In accordance with the policy adopted by council, if the needed repair is under a paved street or alley, the city will make repairs with no cost to the owner. Councilman Fuller moved for adoption of the ordinance; Councilman Philips seconded the motion. At this point, Councilman Embry clarified that the policy speaks to publicly imposed pavement, not to the instance where a citizen has paved his backyard, including the public easement. Richard Olachia, Jr., 3415 Carriage Lane, informed council that their is a double tap between his property and his neighbor's property which is causing a problem. Therefore, council referred the matter to the administration to solve. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None 80128 -8 Minutes of the Regular Meeting - Jan. 28, 1988 Ordinance No. 4912 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AMENDING CHAPTER 15, "HEALTH AND SANITATION," OF THE CODE OF ORDINANCES BY ADDING SECTION 15 -25, "MAINTENANCE OF PRIVATE SEWER LINES;" AMENDING SECTION 15 -3, "PENALTY FOR VIOLATIONS;" REPEAL- ING INCONSISTENT ORDINANCES; CONTAINING A SAVINGS CLAUSE; PROVID- ING FOR A MAXIMUM PENALTY OF TWO THOUSAND AND N01100 ($2,000.00) DOLLARS; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Adopting Buy Back Option For Employees Who Have Terminated Previous Service Credit in the Texas Municipal Retirement System Several years ago, council adopted an ordinance similar to this one which applied to people employed with the city at that time. Adoption of this ordinance would allow persons who have terminated employment with a city covered by Texas Municipal Retirement System and who have withdrawn their retirement to buy back that retirement and pay a 5% per year penalty. There are a number of people presently employed with the city who are interested in doing this. Some of these are people who worked for the City of Baytown previously. Councilman Johnson moved for adoption of the ordinance. Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None Ordinance No. 4913 AN ORDINANCE ALLOWING CERTAIN EMPLOYEES OF THE CITY WHO HAVE TERMINATED PREVIOUS MEMBERSHIPS IN TEXAS MUNICIPAL RETIREMENT SYSTEM TO DEPOSIT THE SUMS SO WITHDRAWN PLUS ANNUAL WITHDRAWAL CHARGES, AND ALLOWING AND UNDERTAKING THE COST OF ALLOWING ANY SUCH EMPLOYEE CREDIT IN SUCH SYSTEM FOR ALL SERVICE TO WHICH SUCH EMPLOYEE HAD BEEN ENTITLED AT DATE OF SUCH WITHDRAWAL, WITH LIKE EFFECT AS IF ALL SUCH SERVICE HAD BEEN PERFORMED AS AN EMPLOYEE OF THIS CITY. 80128 -9 Minutes of the Regular Meeting - Jan. 28, 1988 Consider Proposed Ordinance Establishing Speed Limits During Construction on a Portion of Spur 330 Within Corporate Limits of Baytown The proposed ordinance has been revised to provide for decreased speed limits only during hours of actual construction. The administration recommended approval of the ordinance. Councilman Philips moved for adoption of the ordinance; Councilman Pruett seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None Ordinance No. 4914 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ESTABLISHING A PRIMA FACIE SPEED LIMIT DURING CONSTRUCTION OF A PORTION OF DECKER DRIVE (SPUR 330) FROM LOOP 201 TO THE CITY LIMITS DURING CONSTRUCTION; PRESCRIBING A MAXIMUM PENALTY OF TWO HUNDRED AND N01100 ($200.00) DOLLARS FOR EACH VIOLATION THERETO; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. Consider Plan for Sidewalks Near Schools Fritz Lanham, City Manager, explained that funds were included in the 1981 bond issue to provide sidewalks near schools. The proposed list of sidewalk construction near schools was devised after conferring with principals at each of the schools. In order to perform this work, the city would need to sell bonds. Therefore, council may want to begin to think about a bond sale. Currently, there is $3,640,000 in unsold bonds. The city's bond advisor has been asked to prepare a schedule for selling the remaining bonds. Norman Dykes, City Engineer /Director of Public Works, pointed out that drainage work is involved as part of sidewalk construction in some areas. In that connection, he also mentioned that if sidewalks were installed at the school on Massey Tompkins, and the drainage work was performed, when Massey Tompkins Road is reconstructed, that drainage work would be torn out and would have to be replaced. 80128 -10 Minutes of the Regular Meeting - Jan. 28, 1988 Councilman Embry noted that the estimated cost for perform- ing all of the work listed exceeds the amount of funds allocated from the 1981 Bond Program. Therefore, at some point it would be necessary to come up with a priority list and make some cuts. Those priorities should be based on future plans to improve streets and drainage work in the area, along with lowest cost estimates and location near elementary schools. The estimates are based on city crews performing the drainage work and con- tracting for the sidewalks. Council will consider this matter again after deciding on a schedule for a proposed bond sale. Consider Proposed Ordinance, Authorizing Emergency Repair of Approximately 520 Feet of 6 Inch Concrete Sewer Line Between Defee and Sterling from Felton West The smoke testing crew discovered a leaking sewer line between Sterling and Defee from Felton Street west. The line is so badly deteriorated that it cannot be repaired. Therefore, the staff is recommending that the entire segment of line be slip - lined with polyethylene plastic pipe. The administration sought bids from two contractors. However, only one contractor elected to bid. Channel Construction Company, Inc. bid $7,830. Councilman Pruett moved for adoption of the ordinance; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None Ordinance No. 4915 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, DECLARING THAT AN EMERGENCY SITUATION EXISTS, AUTHORIZING THE PAYMENT OF THE SUM OF SEVEN THOUSAND EIGHT HUNDRED THIRTY AND N01100 ($7,830.00) DOLLARS TO CHANNEL CONSTRUCTION FOR THE REPAIR OF THE SANITARY SEWER LINE ON FELTON STREET; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consent Agenda Council considered the Consent Agenda Items a through d as follows: 80128 -11 Minutes of the Regular Meeting - Jan. 28, 1988 a. Proposed Ordinance No. 80128 -7, authorizes change orders for a rehabilitation contract at 1316 Elm Street. The roof was examined and we found that it could not be repaired and had to be replaced. The replacement cost was $1,075.00. Additional electrical work was needed, and wall damage was repaired in the living room. Total cost of change orders for this project was $1,675.00, which represents an increase of 15% of the original bid. The new contract amount will be $12,897.00. We recommend approval. b. Proposed Ordinance No. 80128 -8, authorizes the Engine- ering Department to contract the professional services of Don S. Reichle & Associates to inspect the West Main Street Elevated Water Storage Tank. These services will consist of a physical inspection of the structure for a determination of needed repairs, preparation of the technical specifications, and the conducting of a pre- construction conference with the contractor once bids are taken and a contract is awarded. It is esti- mated that the cost of these professional services will be $3,650. We recommend approval. C. Proposed Ordinance No. 80128 -9, awards the bid for floor tile replacement at the Community Building to Sherwin Williams in the amount of $10,698.86. Invita- tions to bid were mailed to ten vendors, of which three returned quotations. We recommend approval. d. Proposed Ordinance No. 80128 -10, repeals Ordinance No. 4744, and awards the annual janitorial services at the Police /Courts Building contract to the second low bidder, Navarro Janitorial in the amount of $826.50 per month or $7,438.50 annually. The low bidder, Unique Building Corporation, has been unable to hire a crew that can pass the necessary background checks. The company has asked to be released from the contract. id 80128 -12 Minutes of the Regular Meeting - Jan. 28, 1988 We recommend approval. Councilman Fuller moved for approval of the Consent Agenda Items a through d. Councilman Embry seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None Ordinance No. 4916 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN AUTHORI- ZING CHANGE ORDER NO. 1 TO THE CONTRACT WITH ORTIZ CONSTRUCTION FOR THE STRUCTURAL WORK PERFORMED ON HOUSING REHABILITATION PROJECT NO. 86 -07R, 1316 ELM STREET. (Proposed Ordinance No. 80128 -7) Ordinance No. 4917 AN ORDINANCE APPROVING AN AGREEMENT WITH DON S. REICHLE AND ASSOCIATES FOR THE INSPECTION OF THE WEST MAIN STREET ELEVATED WATER STORAGE TANK; AND AUTHORIZING PAYMENT OF THE SUM OF THREE THOUSAND SIX HUNDRED FIFTY AND N01100 ($3,650.00) DOLLARS IN CONSIDERATION THEREOF; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 80128 -8) Ordinance No. 4918 AN ORDINANCE ACCEPTING THE BID OF SHERWIN WILLIAMS FOR THE PUR- CHASE OF COMMUNITY FLOOR TILING AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TEN THOUSAND SIX HUNDRED NINETY -EIGHT AND 86/100 ($10,698.86) DOLLARS. (Proposed Ordinance No. 80128 -9) Ordinance No. 4919 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, REPEALING SECTION 1 OF ORDINANCE NO. 4888 ADOPTED DECEMBER 10, 1987; AWARDING THE ANNUAL JANITORIAL CONTRACT; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 80128 -10) 80128 -13 Minutes of the Regular Meeting - Jan. 28, 1988 For bid tabulations, see Attachment "B." Resolution Recognizing City Clerk Councilman Embry proposed the adoption of Resolution No. 1009, recognizing and commending Eileen P. Hall for professional achievement and excellence as City Clerk for the City of Baytown, Texas. Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None Resolution No. 1009 A UNANIMOUS RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAY - TOWN, TEXAS, RECOGNIZING AND COMMENDING EILEEN P. HALL FOR PRO- FESSIONAL ACHIEVEMENT AND EXCELLENCE AS CITY CLERK FOR THE CITY OF BAYTOWN, TEXAS. City Manager's Report Highway 201 at Park Street - Presently, the contractor is working on construction of the service roads. At the intersec- tion of the service road and Park Street, the plan as drawn calls for one -way traffic east, but the City Engineer has talked to the Highway Department and they have indicated a willingness to construct a short section that will connect Park Street to Decker Drive. The service road will continue to be one -way, but this connection will allow for travel to Decker Drive. Texas Water Commission - The administration has received a letter from the Texas Water Commission regarding the city's plan for abatement of infiltration and inflow as approved by city council. After thorough review of the submitted plan and schedule, the Texas Water Commission found that the submittal meets the specifications required by the order. 80128 -14 Minutes of the Regular Meeting - Jan. 28, 1988 Emergency Shelter Grant Funds - At the last regular meeting of council, council approved application on behalf of the Baytown Area Women's Center and Baytown Sheltering Arms. The grant request for Baytown Area Women's Center was approved for $45,000, but the other grant application was not approved. Property Insurance (Fire and Casualty) - During budget preparation, the staff had indicated that property insurance coverage would be due for consideration in May. Council had indicated a desire to seek bids. The staff has begun the process of developing specifications and finds that more time will be needed to develop the specifications. Therefore, the adminis- tration would like to extend the present policy for three months. The present carrier has agreed that there will be no surcharge for this extension. This would give the administration through July to bring bids back to council. Council had no objections. Petition - Holly Hills Subdivision Street Lights - The administration had received a petition from residents along Camelia, Vine and a portion of Olive Street requesting installa- tion of street lights. Street lights are paid for by the indi- vidual, but the monthly charge for service is paid for by the city. Mr. Lanham informed council that no funds are budgeted to cover this request. Therefore, this expenditure would need to be included in the 1988 -89 budget, along with several other requests. The administration will ask Houston Lighting and Power to develop a plan for street lighting. Smoke Testing - Fifteen subdivisions have been smoke tested resulting in discovery of 385 main line leaks; 157 of those have been repaired. Also, the crew has located 305 service line leaks which indicates about half the problem is in customer lines. Drainage - The work on Fairway is almost complete. Council- man Embry indicated that he is already receiving favorable comments as a result of the work in progress. Central District Contracts - The contractor on the Central District Treatment Plant is 68% complete. The belt press has been delivered. The start up for new facilities at the plant is scheduled for February, but the plant will not be totally opera- tional until June. 80128 -15 Minutes of the Regular Meeting - Jan. 28, 1988 The clarifiers are filled, and plans are to start those up next week. Once those are operating successfully, plans are to work on the old clarifiers. Eastside Water Line Project - About 3,100 feet of water line is in place. This project is about 20% complete. Questions /Comments from Council - In response to an inquiry from council, the city manager stated that the administration is in the process of establishing a deposit for apartment complexes. After looking at whether Walnut Ridge would fall in that category, a determination was made that the deposit for Walnut Ridge is sufficient. Mayor Hutto suggested that this is a very involved problem and asked council to contact the staff directly for further information. Councilman Simmons commented that while he was at Harris County Housing Authority on Wednesday, he was shown a program that the National Housing Forum will be putting on at the L.B.J. School of Public Affairs next week. While reading through the program, he noted that Mayor Hutto will be one of the six from throughout the nation who will chair one of the working group sessions. Adjourn There being no further business to be transacted, the meet- ing was adjourned. Eileen P. Hall City Clerk 3 -2 -2 Attachment "A" MEMORANDUM TO: Fritz Lanham, City Manager FROM: f Norman Dykes, City Engineer /Director of Public Works SUBJECT: Revised Sewer Line Maintenance Policy DATE: January 19, 1988 The following option was chosen by council at the work session prior to the January 14, 1988, City Council meeting: The property owner calls the City that his sewer line is stopped up. The City responds and checks the main line. If the main line is stopped up, the City takes care of the problem. If the main line is open, then the City notifies the property owner and asks him to call a plumber to rod his line out to the main line. If the problem is under a street or paved alley and he is unable to unstop the line, then he is to call the City and we will send a crew to take care of the problem at no cost. If the problem exists in an area not under a street or paved alley, such as in a rear easement, then the property owner will be required to have his plumber unstop the line. If the line should be deteriorated such that a new tap is needed, the property owner would have the option to have the plumber make the new tap or he could pay the City the $175 for a new tap to be put in by the City. This option would essentially leave our existing policy unchanged with the exception that if the problem is under a street or paved alley, the City will take care of it with no charge to the property owner. Based on this option, the amount of work needed should not change from our present policy and no additional crews or equipment would be needed; however, the City would not be collecting $175 for each of those taps made under a street or paved alley. Since only 10 of these type calls were received in the last six months, this would not be a significant reduction in revenue. I recommend that the above be incorporated in our existing policy.