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1987 10 22 CC MinutesMINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN October 22, 1987 The City Council of the City of Baytown, Texas, met in regular session on Thursday, October 22, 1987, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following attendance: Jimmy Johnson Perry M. Simmons Ron Embry Roy Fuller Rolland J. Pruett Emmett O. Hutto Fritz Lanham Bobby Rountree Randy Strong Eileen P. Hall Absent: Fred T. Philips Councilman Councilman Councilman Councilman Councilman Mayor City Manager Assistant City Manager City Attorney City Cleric Councilman The meeting was called to order with a quorum present. The invocation was offered by Councilman Embry, after which the following business was conducted: Consider Minutes of Regular Meeting Held October 5, 1987 Councilman Simmons moved for approval of the minutes for the meeting held October 5, 1987. Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None Citizen's Communications: a. Channel Aviation, Inc. will present an alternate plan to the proposed regional airfield in the Baytown area, and 7102 -2 Minutes of the Regular Meeting - October 22, 1987 request a letter or statement from Council indicating that the plan has merit. Richard C. Baldwin, Corporate Council for Channel Aviation, Inc., had presented an alternate plan to the proposed regional airfield in the Baytown area to council at a work session prior to the council meeting. The company is requesting a letter or statement from council indicating that that plan has merit. There will be an item on the next council agenda in this regard. Receive Semi - Annual Audit Report The auditors report reflected that with respect to the General Fund, there was an increase in the General Fund balance. There was also an increase in working capital. All accounting records are still in accordance with generally accepted account- ing principals. Councilman Johnson moved to accept the Semi - Annual Audit Report. Councilman Pruett seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None Consider Request of Jim Wakeland to Extend Time Period to Obtain Legal Opinion as to the Deed Restriction Applications on the Reserved Area in the Carolyn Meadows Subdivision City Council had considered this matter at its meeting on July 23, and at that time had given the homeowners in Carolyn Meadows Subdivision two months to seek a legal opinion as to the deed restriction applications on the reserved area in Carolyn Meadows Subdivision. Jim Wakeland, representing the Carolyn Meadows Subdivision, stated that he had engaged an attorney to obtain a legal opinion, but would need another two months to acquire the opinion. Robert Hicks, property owner in the reserved area, stated that Mr. Wakeland has already had three months to acquire a legal opinion which he felt was adequate time. Mr. Hicks stated that council was not being fair to him and that this matter was really a matter between the property owners. He suggested if the other 71022 -3 Minutes of the Regular Meeting - October 22, 1987 property owners wanted to control the activity in the reserved area, they could purchase the property. Mr. Hicks pointed out that he too is a taxpayer, and unless council planned to make the people in the trailer move, then he could not see how council could withhold issuance of building permits. Mr. Hicks requested that council abide by their first decision. Mayor Hutto pointed out that council had already allowed two months to the homeowners of Carolyn Meadows to obtain a legal opinion, and this is a matter that should be settled between the homeowners. In response to an inquiry from council, the city manager explained that the city would be out of the dispute by issuing building permits for the reserved area. Councilman Johnson moved to extend the time period to Mr. Wakeland. The motion died for lack of a second. No other motion was put forth. Fritz Lanham, City Manager, stated that by taking no action council would in effect not be extending the time period to Mr. Wakeland, and if the administration received application for a building permit in the reserved area, that application would be approved, if in order. The administration would notify Mr. Wakeland of the application, as well as notify the applicant of the homeowners objection to anything other than single family dwelling in that area. Consider Making Comments and Recommendations on Bio Waste Manage- ment Company, Inc. Application for Solid Waste Disposal Permit The administration has received notification of an applica- tion before the Texas Department of Health by Bio Waste Manage- ment Company, Inc. for solid waste disposal permit. The company is located off Decker Drive near Baytown, but not within the city limits. Council does not have the authority to approve nor disapprove the application. However, council may request that a public hearing be held on the application. Norman Dykes, Director of Public Works /City Engineer and Howard Brister, Director of the Health Department, have studied the application. Mr. Dykes reviewed the application with those present. According to the application the facility is a type -5 municipal solid waste facility with a twenty year life expec- tancy. The facility is on .6 acre, with two incinerators which are capable of incinerating 500 pounds per hour. The facility 71022 -4 Minutes of the Regular Meeting - October 22, 1987 handles infectious and pathological waste from area hospitals. Two trucks run per hour with four to six runs per day. The facility is only operated during an eight hour period. The emission rate is two pounds per hour or 4.4 tons per year. Plans are to provide a septic tank system for washing employees and trucks on site. The plant has already been in existence for a three year period. Pathological waste is covered in drums and other waste in bags which are secured in covered carts. When waste is received wet materials are burned immediately. There is a refrigerated waste room for waste which are not incinerated immediately. There is no problem with the facility with regard to noise. Ann Young, 126 Ilfrey, stated that members of the Water Quality Control Hoard had been contacted with regard to obnoxious odors being emitted. She pointed out that Lynchburg is just across the way from Lakewood and requested that council join with the people of Lynchburg in requesting that a public hearing be held. James Lane, 1846 Center, explained that he had lived in Lynchburg about fourteen years and the first that he knew of the facility was about two days ago. Mr. Lane expressed his concern with a medical waste facility being located in an area where he is attempting to rear two small children. Linda Butcher, 237 Ilfrey, expressed her concern with the facility since her husband and son both have asthma. She also pointed out the concern the residents have about their water supply since the facility will be using a septic system. Sandra Mayeaux, 1823 Center, stated that she has a grand- child with multiple allergies. She mentioned the fact that at times in the Lynchburg area, the odor is so bad that it will burn the throat and nose. She too expressed concern over the water supply. Mrs. Mayeaux requested that council provide any help they could in this matter. Slick Norris, 145 Kilgore Avenue, mentioned that he too had experienced the problem with burning of the throat and nose and many times he has had difficulty breathing just walking from his truck to the door of his home. Mr. Norris pointed out that the ditch that runs near the facility runs out to Slapout Gully. The city manager suggested that the staff could prepare a letter for Mayor Hutto's signature which would point out the number of people in attendance, as well as the problem with odors la 71022 -5 Minutes of the Regular Meeting - October 22, 1987 and the potential problem with gumbo soil and the fact that a septic system is being considered. Also, the letter would state the general feeling that this facility should not be located within a residential area. Councilman Fuller moved to instruct the administration to call the Texas Department of Health to express the City of Baytown's concerns with the facility and to request a public hearing, with said call to be followed up with a written letter signed by Mayor Hutto. Councilman Embry seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None Consider Proposed Ordinance, Setting the Rate and Tax Levy for General Fund Maintenance and Operation for the City of Baytown for the Fiscal Year Ending September 30, 1998 The administration recommended an ad valorem tax rate of $0.44471 for General Fund Maintenance and Operation for the City of Baytown for the fiscal year September 30, 1986 and an ad valorem rate of $0.22029 for Debt Service for the City of Baytown for the fiscal year ending September 30, 1988. This will produce a combined rate of $ 0.665 which is a six cent increase over the present rate. As discussed at the last council meeting, this rate will produce an ending fund balance in the Interest and Sinking Fund of $710,705. The administration recommended adoption of both ordinances. Councilman Fuller moved for the adoption of the ordinance fixing the rate and tax levy for General Fund Maintenance and Operation at $0.44471. Councilman Pruett seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None 71022 -6 Minutes of the Regular Meeting - October 22, 1987 Ordinance No. 4843 AN ORDINANCE FIXING THE RATE AND TAX LEVY FOR GENERAL FUND MAIN- TENANCE AND OPERATION FOR THE CITY OF BAYTOWN FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 1988, UPON ALL TAXABLE PROPERTY IN SAID CITY rte*, OF BAYTOWN IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS AND THE CHARTER PROVISIONS AND ORDINANCES OF SAID CITY; AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT THEREWITH. 1W Consider Proposed Ordinance, Setting The Rate and Tax Levy for Debt Service for the City of Baytown For the Fiscal Year Ending September 30, 1988 Councilman Pruett moved for adoption of the ordinance fixing the rate and tax levy for Debt Service for the City of Baytown for the fiscal year ending September 30, 1988 at $0.22029. Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None AN ORDINANCE FIXING THE CITY OF BAYTOWN 1988, UPON ALL TAXABLE DANCE WITH THE LAWS 01 SIONS AND ORDINANCES OR PARTS OF ORDINANCES Ordinance No. 4844 THE RATE AND TAX LEVY FOR DEBT SERVICE FOR FOR THE FISCAL YEAR ENDING SEPTEMBER 30, PROPERTY IN SAID CITY OF BAYTOWN IN ACCOR- THE STATE OF TEXAS AND THE CHARTER PROVI- OF SAID CITY; AND REPEALING ALL ORDINANCES IN CONFLICT THEREWITH. Councilman Fuller asked the staff to prepare statistics to indicate what a drop in the bond rating of one point would mean to the City of Baytown on a five million dollar bond issue. The city manager pointed out that the tax rate represents a 10% increase; however, residential values decreased 8% below last year. Therefore, some citizens will get a 10% increase, but many others will get considerably less than that. 71022 -7 Minutes of the Regular Meeting - October 22, 1987 Consider Proposed Ordinance, Authorizing Change Order to Channel Construction Company Contract No. 2, Central District Rehabili- tation Project, for Sliplining Two Sewer Lines in Central Heights As a result of the smoke testing program, a serious cave -in (MN was discovered on one of the three sanitary sewer line segments in the Central Heights Subdivision. One 400 foot segment showed seven different leak sources. In order to repair this line, 1,550 linear feet of 8 inch diameter pipe must be sliplined along with 44 service connections. The cost of these repairs is about $31,250. The contractor has given an excellent per foot price to do this work. The administration had hoped to get the EPA to pay 55% of the cost to make these repairs. However, EPA has indicated that the repair is not authorized. The administration intends to appeal that decision. The administration recommended approval. Councilman Johnson moved for adoption of the ordinance; Councilman Embry seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None Ordinance No. 4845 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN AUTHORI- ZING CHANGE ORDER NO. 6 TO THE CONTRACT WITH CHANNEL CONSTRUC- TION COMPANY, INC. FOR THE REHABILITATION OF THE CENTRAL SEWER DISTRICT SEWAGE COLLECTION SYSTEM (CONTRACT NO. 2 ); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Resolution, Designating Baytown's Represen- tative and Alternate to the General Assembly of the Houston - Galveston Area Council and the Board of Directors for 1988 Councilman Johnson moved for the adoption of the resolution designating Councilman Fred T. Philips as Baytown's representa- tive, and Ron Embry as alternate to the General Assembly of the Houston - Galveston Area Council and the Board of Directors for 1988. Councilman Simmons seconded the motion. The vote follows: W ma 71022 -8 Minutes of the Regular Meeting - October 22, 1987 Ayes: Council members Johnson, Simmons, Fuller and Pruett Mayor Hutto Nays: None Abstained: Councilman Embry Resolution No. 998 A RESOLUTION APPOINTING FRED PHILIPS AS REPRESENTATIVE OF THE CITY OF BAYTOWN TO THE BOARD OF DIRECTORS AND THE GENERAL ASSEMBLY OF THE HOUSTON- GALVESTON AREA COUNCIL FOR THE YEAR 1988 AND RON EMBRY AS ALTERNATE SHOULD FRED PHILIPS BECOME INELIGIBLE OR RESIGN. Consider Proposed Resolution, Adopting a Policy Statement Regard- ing the Fund Balance for the Interest and Sinking Fund In accordance with council instruction, the administration had developed a policy statement regarding the fund balance for the Interest and Sinking Fund. The policy statement developed by the administration indicated council's desire that the General Obligation Interest and Sinking Fund balance be at least $700,000 on September 30, 1988. It also indicated the desire of council that for all fiscal years ending after September 30, 1988, that the General Obligation Interest and Sinking Fund balance shall be at least $1,200,000. This $1,200,000 fund balance is to be considered a reserve and is not be to reduced without approval of city council. The administration recommended approval of this policy statement. Councilman Pruett moved for adoption of the resolution; Councilman Johnson seconded the motion. Councilman Simmons pointed out that the rating firms in looking at fund balance use 5% to 10% to determine what the fund balance should be. On a $33,000,000 budget, the fund balance should be at least 1.65 million dollars. Therefore, he moved to amend Section 2 of the resolution to read: It is the intent and policy of the City Council of the City of Baytown that the fund balance ending September 30, 1989 be $1,200,000 and thereafter, set at a minimum of 5% of the total City of Baytown budget. Councilman Fuller seconded the motion. The vote on the amendment follows: Minutes of the Regular Meeting - October 22, 1987 Ayes: Council members Johnson, Simmons, Embry and Fuller Mayor Hutto Nays: Councilman Pruett The vote on the amended resolution follows: Ayes: Council members Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None Resolution No. 999 71022 -9 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ESTABLISHING A POLICY OF MAINTAINING A MINIMUM FUND BALANCE IN THE GENERAL OBLIGATION INTEREST AND SINKING FUND; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Plans for Replacement of Water Lines in East Baytown and Authorize Advertisement for Bids The 1981 Bond Program provides funds for replacement of water lines in East Baytown. Included in this project will be replacement lines on the following streets: STREET FROM TO E. James Danubina Dwinnel Dwinnel E. James E. Fayle Woodlawn Strickland Narcille Narcille Woodlawn Approx. 150' North of Woodlawn Camelia Olive Olive Backyard Easement Between Olive & Adams Strickland Dwinnel 71022 -10 Minutes of the Regular Meeting - October 22, 1987 The existing lines are old and deteriorated, causing poor water quality and numerous leaks. Also included in this contract will be the completion of the 12" water line on Cedar Bayou /Lynchburg Road. Approximately 2,200 feet of line remain to be installed from Sjolander Road to a point just east of the railroad tracks. The estimated cost of the project is $215,000. The administration recommended approval of the plans and authori- zation to advertise for bids. Councilman Johnson moved to approve the plans and authorized the administration to advertise for bids for the East Baytown Water Line Replacement Project. Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None Consider Proposal for a Sludge Utilization Plan Upon completion of the Central District Wastewater Treatment Plant, the City of Baytown will no longer be permitted to dispose of sludge at the old East District landfill site, because there is not sufficient acreage there to meet state requirement. Currently, the only choice is to haul the sludge from the three treatment plants to Hazelwood Sanitary Landfill. There are other alternatives which should be considered that may be more cost effective. Hamm Engineering has presented a proposal to develop a sludge utilization plan at a cost of $6,200. Since it would cost about $20,000 to utilize the Hazelwood Landfill site, the admin- istration recommended that Mr. Hamm be retained to develop a sludge utilization plan. Councilman Fuller moved to accept the administration's recommendation; Councilman Embry seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None 71022 -11 Minutes of the Regular Meeting - October 22, 1987 Consider Proposed Ordinance Awarding Bid on Emergency Basis for Replacement Generator for Air Conditioning System at Sterling Municipal Library The air conditioning system at Sterling Municipal Library has been inoperable since Wednesday. Informal bids were taken on an emergency basis and Young Plumbing and Heating Company is the low bidder for the amount of $2,895. The administration recom- mended approval of the ordinance on emergency basis. Councilman Simmons moved for adoption of the ordinance; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None AN ORDINANCE OF TI DECLARING THAT AN PAYMENT OF THE SUM NO /100 ($2,895.00) FOR A REPLACEMENT STERLING MUNICIPAL HEREOF. Ordinance No. 4846 -iE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, EMERGENCY SITUATION EXISTS, AUTHORIZING THE OF TWO THOUSAND EIGHT HUNDRED NINETY -FIVE AND DOLLARS TO YOUNG PLUMBING AND HEATING COMPANY GENERATOR FOR THE AIR CONDITIONING SYSTEM AT LIBRARY AND PROVIDING FOR THE EFFECTIVE DATE For bid tabulation, see Attachment "A." Consider Proposed Ordinance, Awarding Bid on Emergency Basis for Purchase of Clarifier Corner Sweep Equipment - East District Wastewater Treatment Plant This problem was anticipated and money was included in last year's budget to repair the clarifier corner sweep equipment at the East District Wastewater Treatment Plant. Enviroquip is the sole source from which the city could obtain repair service for this equipment. The proposed ordinance will authorize payment to Enviroquip for the sum of $11,000 to repair equipment at the East District Wastewater Treatment Plant. The administration recom- mended approval. 71022 -12 Minutes of the Regular Meeting - October 22, 1987 Councilman Johnson moved for adoption of the ordinance; Councilman Embry seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None Ordinance No. 4847 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, DECLARING THAT AN EMERGENCY SITUATION EXISTS, AUTHORIZING THE PAYMENT OF THE SUM OF ELEVEN THOUSAND AND NO /100 ($11,000.00) DOLLARS TO ENVIROQUIP FOR THE REPAIR OF CLARIFIED CORNER SWEEP EQUIPMENT FOR THE EAST DISTRICT WASTEWATER PLANT; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consent Agenda In response to an inquiry from Councilman Pruett, Stewart Ellenberg, Purchasing Agent, explained that the administration is requesting the annual gasoline and diesel fuel contract be extended for another year because of the feeling that this represents the best price to the city. Previously, this contract was bid on an annual basis. However, last year when the contract was bid, council requested that the administration include a clause to allow the city to extend the contract. Major Brand Oil has given the city written notice that they would like to renew the contract at the same price. The price quoted is .0060 for regular and unleaded, and .0110 for premium unleaded below OPIS, pad 3 report for Houston, Texas, rack prices. Councilman Pruett requested that item "f" be considered separately. Therefore, council considered the Consent Agenda as follows: a. Proposed Ordinance No. 71022 -4 awards the housing rehabilitation contract for 18 Graham Street to Industrial Craftsman Service in the amount of $11,563.01. The Community Development Advisory Committee has approved this contract. We recommend approval. 71022 -13 Minutes of the Regular Meeting - October 22, 1987 b. Proposed Ordinance No. 71022 -5, awards the annual City Hall janitorial contract to the second low bidder and repeals Ordinance No. 4744. The low bidder, Active Building Maintenance has not performed satisfactorily. Several meetings have been held with the owner to correct the problem, but to no avail. The second low bidder, Unique Business Services has agreed to honor their bid price of $10,248 annually. They had the contract last year and we were pleased with their work. We recommend approval. C. Proposed Ordinance No. 71022 -6, approves an interlocal agreement with the Goose Creek Consolidated Independent School District for traffic paint purchases. The city has an annual contract to purchase traffic paint through Sherwin Williams. The interlocal agreement permits GCCISD to purchase the paint at the same cost from Sherwin Williams. Attached is a copy of the interlocal agreement. Representatives of Sherwin Williams have been contacted and approve. We recommend approval. d. Proposed Ordinance No. 71022 -7, approves a contract with the Baytown Opportunity Center for litter removal, park cleanup and mowing. The major portion of the contract calls for litter removal from approximately 30 miles of right -of -way on major streets and thoroughfares. The contract amount increased by $8,340 from last year for a total of $33,561. This increase is due to the increased number of streets added. Funds for the additional litter removal were approved in the budget under the Strategic Plan - Community Image portion. This is a very successful program and it also creates jobs for 18 mentally handicapped clients of the Baytown Opportunity Center. We recommend approval. e. Proposed Ordinance No. 71022 -8, awards the contract for the Fairway Drive sidewalk replacement project to the low bidder, Solesbee Construction Company, in the amount of $13,535. This bid is approximately $4,500 lower than the estimated cost. Solesbee Construction has done this kind of work for the city and is capable of doing an adequate job on this project. We recommend approval. W la 71022 -14 Minutes of the Regular Meeting - October 22, 1987 g. Ordinance No. 71022 -10 authorizes payment in the amount of $1,300 to Mueller, Oaks and Hartline for the single member district lawsuit. Councilman Embry moved for adoption of the Consent Agenda Items "a" through "e" and "g ". Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None Ordinance No. 4848 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT NO. 86 -10 TO INDUSTRIAL CRAFTSMAN SERVICE FOR THE SUM OF ELEVEN THOUSAND FIVE HUNDRED SIXTY -THREE AND 01 /100 DOLLARS. (Proposed Ordinance No. 71022 -4) Ordinance No. 4849 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, REPEALING ORDINANCE NO. 4744 ADOPTED JUNE 23, 1987; AWARDING THE ANNUAL JANITORIAL CONTRACT; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 71022 -5) Ordinance No. 4850 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN INTERLOCAL AGREEMENT WITH GOOSE CREEK CONSOLIDATED INDEPENDENT SCHOOL DISTRICT FOR THE PURCHASE OF TRAFFIC PAINT AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 71022 -6) Ordinance No. 4851 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO A CONTRACT WITH BAYTOWN OPPORTUNITY CENTER TO PROVIDE LITTER PICKUP, AND PARK CLEANING AND MOWING; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Pro- posed Ordinance No. 71022 -7) 71022 -15 Minutes of the Regular Meeting - October 22, 1987 Ordinance No. 4852 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH SOLESBEE CONSTRUCTION COMPANY FOR THE FAIRWAY DRIVE SIDEWALK REPLACEMENT PROJECT; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 71022 -8) Ordinance No. 4853 AN ORDINANCE APPROVING PAYMENT OF ATTORNEY FEES AND EXPENSES TO MUELLER, OAKS AND HARTLINE FOR PROFESSIONAL SERVICES RENDERED IN CA _M_P_OS_1_ET_AL_VS._THE_CITY_OF BAYTOWN THROUGH SEPTEMBER 30 1987; - - -- - - - - -- � � AND PROVIDING- FOR THE EFFECTIVE DATE THERETO. (Proposed Ordin- ance No. 71022 -10) For bid tabulations, see Attachments "B" through "D." Consider Proposed Ordinance, Authorizing Renewal of the Annual Gasoline and Diesel Fuel Contract Councilman Pruett moved to disapprove Item No. "f" and authorized the administration to go out for bids. The motion died for lack of a second. Councilman Fuller moved for adoption of the ordinance; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Embry and Fuller Mayor Hutto Nays: Councilman Pruett Ordinance No. 4854 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, RENEWING THE ANNUAL GASOLINE AND DIESEL FUEL CONTRACT, WITH MAJOR BRAND OILS, AUTHORIZING PAYMENT OF $325,177.00; AND PROVIDING THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 71022 -9) 71022 -16 Minutes of the Regular Meeting - October 22, 1987 Consider Appointments to Clean City Commission Councilman Johnson moved for the reappointment of Robert Lockett, Aggie Seligman, Alice Fritch and Mrs. Eva Benavides to the Clean City Commission and for the appointment of Kathie Smith. Councilman Embry seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None Consider Appointment to Electrical Board This appointment will be made at a future meeting. Consider Confirmation of City Manager's Appointment to the Library Board The city manager requested confirmation of the appointment of Ron Roberts to fill the unexpired term of Carol Terry on the Library Board. Councilman Johnson moved to approve the confirmation of the city manager's appointment of Ron Roberts to the Library Board. Councilman Embry seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None City Manager's Report Smoke Testing and Sanitary Sewer Repairs - Smoke testing is proceeding more quickly than repairs. Many areas have a number of main line leaks. Pipe deterioration is a result of the sulfuric acid. Also, pipe flow affects it. Low grades with low flow causes early deterioration of pipes. One of the require- ments placed on the city by the Water Quality Board is that a plan be developed to deal with this problem. That report must be filed in about 60 days. The city staff has had enough experience now to estimate the money required to do this job. la 71022 -17 Minutes of the Regular Meeting - October 22, 1987 Central District Contracts - The contractor on the plant is making excellent progress. Although the reports indicate that the contract is 48% complete, that is based on what has been paid to the contractor and not actual work. All the major concrete work has been completed. The mechanical bar screen has been installed, along with the mechanical equipment. The bridge for the clarifier has been received and is being installed. Most of the work that remains to be done is the installation of equipment and some underground work. With equipment being the major part remaining, weather should not be a major impact, and the project should be completed on a timely basis. Rehabilitation of the collection system is 90% complete. Lift Station modifications are 55% complete, and one of the projects under this contract has been completed. The Allenbrook area has been diverted from the Central District to the East District Treatment Plant. Drainage - City crews are still working on the Huggins Street Project. One of the two inlets on Oklahoma has been completed and construction is underway on the other one. James Street Water Tower - Work on the James Street Water Tower 93% complete. Demolition in Brownwood - City forces have been removing houses in the Brownwood area that the city has purchased through the past several months. Of a total of about 45, the city has removed the debris and materials from 23. Fire Administration Building - The Fire Administration offices are being moved at the present time and will be opening for business on Monday, October 26 at the new location on Wye Drive. Questions /Comments of Council - In response to an inquiry from council, Norman Dykes, City Engineer /Director of Public Works, stated that the inlets on the subdivision side on the Fairway Drive Sidewalk Project will be done with city forces. Inlets on one end of the project will need to be done in advance of the sidewalk work, while inlets on the other side can be done after the sidewalk is in or concurrent with the placement of a sidewalk. 71022 -18 Minutes of the Regular Meeting - October 22, 1987 City Manager Out of City - Mr. Lanham notified council that he would be out of the city beginning Sunday, October 25 through Thursday, October 29 attending a meeting in Montreal. Recess and Reconvene Mayor Hutto recessed the open meeting into executive session to discuss land acquisition: a. Brownwood. When the open meeting reconvened, Mayor Hutto announced that no action was necessary as a result of the executive session. Adjourn There being no further business to be transacted, the meet- ing was adjourned. 3 -1 -26 Eileen P. Hall City Clerk � � �,..��.n nr r nvr .� . n . � v. n�.� ( ) Please take bids for the attached merchandise and issue P.O. ( ) Formal (over $2,000.00) �( ) letter (over x1,000.00. but less than $2,000.Ol) ( ) Telephone (over x200.00, but less than x1,000.01) �( ) Spot ($200.00 or under) �( ) Service (attach service statement) .�( ) Distributor (attach distributor statement) �a(X) Emergency (attach emergency statement) � ..- •.ni.nw _ A PLEASE FILL IN ALL THE FpLLOMiNG gLAN1c5: Account 6dumber: 5351L12 Date: 1 October 1987 Department: Attention of: Victoria Klehn /Flora Wi hite Delivery Addresss Wilbanks Avenue Baytown. TX 77520 Merchandise to be used for: repair of 20 for air conditioning unit a r NAME: Ainsworth & Company R. A. Blackwell Inc. Ra Refrigeration Service ADDRESS: 2500 Market 1037 Clara Road • Baytown, TX 77520 Crosby, TX 77532 Ba town, TX 77520 TELEPHONE: 422 -8319 328 -3181 428 -1023 ATTENTION: Mr. Ainsworth Roy Blackwell Leon Ray • ITEM . � DESCRIPTION QUANTITY CATALOGUE ORDER N0. UNIT PRICE TOTAL PRICE CATALOGUE ORDER N0. •UNIT 'PRICE TOTAL PRICE CATALOGUE p UNIT PRICE TOTS PRIG I. 20 ton compressor and installation 2995.00 nstalle 2964.00 nstalle 3650 'nsts. including labor and Harts �' l NOTE: ATTacH SPECIFICATIONS OR ADDITIONAL BID TABULATION IF NEEDED. , � / �• I�eby certi that the above and /or attached information IS correct. -, .�' DEF' ( } CHECK AvPb�'st I �.TE 5PAC1: .- . ,. _. . . Please take bids for the attached merchandise and Issue P.O. ) Forss�l hover 12,000.00) ( } Letter (over =1,000.00, but less than =2,000.01) { ) Telephone (over =200.00, but tens than f1,0 ©0.01) t ) 5pot { =200.00 or uruier) ( ) Service tattach service statement) { ) Distributor {attach distributor stat�nent) {� Emergency {attach emergency statement) ^ - r Page 2 ruN�.i�x.r� wtiUc.�. �r.r�icJCf`_ ._ - tx �IISE F ILL �t�_T1iE Fi�l,l� 1 NC B�A14c5 s Account Number: SzSi�n_n�nin9 pate= 21 October 1987 DepartRleflt: T ihrar�L, — AttenttOn oftVirrnria K1ehn /Flora 47iThi e Delivery Addresst W'lbanks Avenue Merchandise to tte used for: reayir of 20 _ton air conditioning unit s NAMES J. A. Thurman Air Conditionin Young Plumbing Heating & Air Condit oning AOORESSs • 1519 Ma le Lane Baytown, TX 77520 301 N. Commerce .� Baytown, TX 77520 TELEPHONES 383 -3091 427 -7401 ATTENTION: -- Mr. Young ' ' .'DES PTION QUANTITY CATALOGUE ORDER 0. UNIT PRICE TOTAL PRICE CATALOGUE ROER N0. 'UNIT •PRICE 70TAL PRICE CATALOGUE UNIT PRICE TOTAL PRICE �. 20 Ton Compressor and installation Did not eturn cal � 2895 00 install including labor and parts 1 ' r NOTE: ATTACH 5PECIFICATIONS Oil ADDITIONAL 8t0 TABULATION IF NEEDED. _ � ! � ' 1 hereby certify that the above and /or attached informattan Is correct. �3`� � � k� -� �_,,,�r,,,,,5,�,,,,,...,.._ _ .. DEP �� CITY OF BAYTOWN TITLE: Gomm• Dev. BID •TABULATION. . 110 Pkg i86 -5 )ATE 10 -13 -87 STEM QTY UNIT _ DESCRIPTION Industrial Craftsman Service nl EXTENDED UNIT ExTEN0E0 UNIT ExT[NOED UNI CkTENOE[ Housing Rehab Project 16,381.81 200 Gresham Housing Rehab Project :#86-15 11,563.01 18 Graham St. - GROSS TOTAL LESS DISCOUNT NET TOTAL TERMS nrl wroy CITY OF BAYTOWN BID TABULATION TITLE: ANNUAL JANITORIAL SERVICES - CITY HALL BID NUMBER: 8704 -64 DATE: 5 -26 -87 2:00 P.M. Attachment °C„ ;AUlVt ULM HAIM . :BAYTOWN OPP.CENTER ;All PURPOSE MAINT. ;UNIQUE BLDG. MAINT. ;ITEM; QTY ;UNIT ;DESCRIPTION ;UNIT PRICE'EXT. PRICE;UNIT PRICE;EXT. PRICENNIT PRICE;EXT PRICE'UNIT PRICE'EXT PRICE; I. ; 12 ; MON.;JANITORIAL SERVICES ; 691.68; 8,300.16; 1,693.00; 22,716.00; 1,116.54; 13.398.48; 854.00; 10.248.00; ;BIOS SENT TO 7 VENDORS. ; la TITLE: ANNUAL JANITORIAL SERVICES - CITY HALL FIBER: 8104 -64 DATE: 5 -16 -87 2:00 P.M. CITY OF BAYTOWN 810 TABULATION ;ITEM; QTY ;UNIT ;DESCRIPTION ;HIGHLANDS ;SKILLED I CLEANING ;OASIS LANDSCAPING — 1. ;UNIT PRICE'E %T. PR10E'UNIT PR10E'EXT. , PRICE'UNIT PRICE'EXT. PRICE'UNIT PRICE'EXT. PRICE: 11 NON. :JANITORIAL SERVICES : 1.950.00; 13,400.00: 33.400.00; 1.515.00: 18,300.00; , , , , : : Attachment "D" BID RESULTS k"7 f Fairway Drive Sidewalk Project Job No. 8710 -08 October 15, 1987 Angel Brothers Enterprises, Inc. James Austin Construction Company 13,535 (Solesbee) 1 C & D Constructors, Inc. 20,335 3 Chatham Construction Company 20,902 4 Curco Construction Company H. B. Hamilton Construction Company 15,040 2 Hatcher Construction Company, Inc. 33,600 5 k"7 f