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1987 01 08 CC MinutesV�'Zj MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN January 8, 1987 The City Council of the City of Baytown, Texas, met in regular session on Thursday, January 8, 1987, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following attendance: Fred T. Philips Jimmy Johnson Perry M. Simmons Ron Embry Roy Fuller Rolland J. Pruett Emmett 0. Hutto Fritz Lanham Bobby Rountree Randy Strong Eileen P. Hall Councilman Councilman Councilman Councilman Councilman Councilman Mayor City Manager Assistant City Manager City Attorney City Clerk The meeting was called to order with a quorum present. The invocation was offered by Councilman Fuller, after which the following business was conducted: C>nsider Minutes for the Regular Meeting Held on December 11, 1386 Councilman Philips moved for approval of the minutes for the .eeting held on December 11, 1986; Councilman Pruett seconded the otion. The vote follows: Ayes: Council members Philips, Johnson, Simmons Embry, Fuller and Pruett Mayor Hutto Nays: None aens Communications: None. 70108 -2 Minutes of the Regular Meeting - Jan. 8, 1987 Receive Report From Sam Bramlett, Chairman of the Baytown Sesqui- centennial Commission Mr. Bramlett commented that by letter dated January 18, 1983 the commission received its charge to help Texas have a happy 150th birthday. The commission attempted to include all aspects of the community in this endeavor. A logo was selected and the finance committee set its goal to collect the resources to dedi- cate the Republic of Texas Plaza in 1986. Everyone had an oppor- tunity to contribute. The Ladies Medical Auxiliary contributed a sculptor of Dr. Ashbel Smith, the Heritage Society had the his- tory of Baytown written and moved the Wooster School House to the Republic of Texas Plaza. The Baytown Sun was very helpful throughout the year in getting news of special sesquicentennial events to the public. Sterling Municipal Library had a special program once a month featuring local speakers. San Jacinto Mall had special exhibits; the Little League had patches sewn on the uniforms depicting the sesquicentennial events. Lee College provided a Speaker's Bureau. The Baytown school children donated money for the flag pole. The Chamber of Commerce had several special programs concerning the Sesquicentennial as well as the Service League. The Daughters of the Republic of Texas planted a tree in Bicentennial Park. Mr. Bramlett ended his presentation by asking Mayor Hutto to recognize Hobart Enoch, Secretary of the Sesquicentennial Commis- sion. Mr. Enoch presented two large volumes to council to be placed at Sterling Municipal Library which record the various events of 1986. Councilman Johnson moved to accept the volumes; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons Embry, Fuller and Pruett Mayor Hutto Nays: None Mayor Hutto recognized other commission members present -- Barbara Hinds, Roy Fuller, and Bennie Kadjar, who thanked council for the opportunity to serve in this memorable activity. 70108 -3 Minutes of the Regular Meeting - Jan. 8, 1987 City Manager, Fritz Lanham, read Resolution No. 963, expressing appreciation to the Sesquicentennial Commission for their service. Councilman Fuller moved for adoption of the resolution; Councilman Embry seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons Embry, Fuller and Pruett Mayor Hutto Nays: None Resolution No. 963 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, EXPRESSING APPRECIATION TO THE MEMBERS OF THE SESQUICENTENNIAL COMMISSION. At this point in the meeting, Mayor Hutto asked the Commis- sion to step forward and he presented each Commission member with a plaque expressing the City of Baytown's appreciation for their service as members of the Baytown Sesquicentennial Commission. Mayor Hutto also presented Flora Wilhite, Director of Sterling Municipal Library, with the two volumes of the record of the work of the committee. Consider Proposed Resolution, Expressing Appreciation to Bernard Olive For His Diligent Work on Save the Battleship Texas Project Mayor Hutto read Resolution No. 964, expressing appreciation to Bernard Olive for his diligent work on Save the Battleship Texas Project. Councilman Pruett moved for adoption of the resolution; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons Embry, Fuller and Pruett Mayor Hutto Nays: None 70108 -4 • Minutes of the Regular Meeting - Jan. 8, 1987 Resolution No. 964 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, RECOGNIZING AND COMMENDING THE EFFORTS OF BERNARD C. OLIVE FOR HIS DILIGENT EFFORTS ON THE SAVE THE BATTLESHIP TEXAS PROJECT. Consider Proposed Resolution, Encouraging City of Baytown Con- tractors to Hire Workers From the Baytown Area The proposed resolution urges and requests that all bidders on Public Works contracts in access of $100,000 for the City of Baytown, Texas, employ enough workers who reside within the Baytown area so that such local workers shall comprise at least 20% of the work force on such project. The resolution also provides that a person is considered to reside in the Baytown area if that person lives within the extraterritorial jurisdic- tion of the city. In order to assure that the contractors are in compliance with council policy, this policy statement will be a part of the bid document. Councilman Philips inquired what steps would be taken to assure compliance. He stated that the least restrictive thing would be to ask for a quarterly statement or monthly statement from their project manager. Mayor Hutto responded that the policy statement would be part of the bid document, and he felt that what council was attempting was to get contracors to voluntarily comply. He did not feel that council could require contractors to comply, but in good faith, council can prevail upon them to do what is possible. He further stated that if Councilman Philips wanted a method to help the contractors remember council's desires, the city attorney or finance director could work something out. Councilman Philips moved for adoption of the resolution. Councilman Embry seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons Embry, Fuller and Pruett Mayor Hutto Nays: None Resolution No. 965 70108 -5 Minutes of the Regular Meeting - Jan. 8, 1987 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ENCOURAGING CERTAIN CONTRACTORS DOING WORK FOR THE CITY OF BAY - TOWN TO HIRE AT LEAST TWENTY PERCENT (20 %) OF THEIR WORK FORCE FROM WITHIN THE BAYTOWN AREA; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Resolution, Urging Adoption of Legislation to Broaden the Sales Tax Base The proposed resolution urges the Texas Legislature to carefully study the need for any tax increases and if it is determined that an increase in sales tax revenue is needed, to adopt legislation that will broaden the base of the sales tax which is currently imposed within the State of Texas and certain municipalities. The resolution also stipulates that such legis- lation should only be adopted if certain necessary items such as food and medicine are continued to be exempted from sales tax, and if such legislation applies to all sales tax, including that imposed by municipalities. The Texas Municipal League is cur- rently working toward adoption of such legislation. This will put council on record as being in favor of such legislation. Councilman Philips moved for adoption of the resolution; Councilman Pruett seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons Embry, Fuller and Pruett Mayor Hutto Nays: None Resolution No. 966 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, URGING THE TEXAS LEGISLATURE TO ADOPT LEGISLATION WHICH WILL BROADEN THE BASE OF THE CURRENT SALES TAX WHICH IS IMPOSED WITHIN THE STATE OF TEXAS AND THE CITY OF BAYTOWN; AND PROVIDING FOR AN EFFECTIVE DATE HEREOF. Minutes of the Regular Meeting - Jan. 8, 1987 Consider Proposed Resolution, Supporting Proposed Legislation Which Would Increase the Membership of the Board of Commissioners of the Port of Houston Authority From Five to Seven Members The proposed resolution is similar to the one adopted by Harris County Mayors' and Councils' Association. By increasing the membership of the Board of Commissioners of the Port of Houston Authority from five to seven members, two members could be appointed from governmental entities located along the channel. Councilman Fuller moved for adoption of the resolution. Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons Embry, Fuller and Pruett Mayor Hutto Nays: None Resolution No. 967 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, SUPPORTING PROPOSED LEGISLATION WHICH WOULD INCREASE THE MEMBER- SHIP OF THE BOARD OF COMMISSIONERS OF THE PORT OF HOUSTON AUTHOR- ITY FROM FIVE TO SEVEN MEMBERS, ALONG WITH OTHER RELATED MATTERS. Consider Proposed Ordinance, Calling the Municipal Election for April 4, 1987 Randy Strong, City been raised regarding t view of the judgement district lawsuit. The ordinance be adopted si position on January 19, 1c, next week to allow the I possible appeal. If t would be of no effect. Attorney, explained that questions had he adoption of an election ordinance in recently rendered in the single member attorney recommended that the election nce candidates may begin to file for 87. The attorneys plan to file motions olding of the election and concerning a hose motions are denied this ordinance The ordinance had been amended since being forwarded to council in that the first portion of Section 13 which required posting at each polling place had been deleted. This was a requirement at one time in the Texas Election Code, but is no longer required. Councilman Johnson moved for adoption of the ordinance. Minutes of the Regular Meeting - Jan. 8, 1987 Councilman Pruett seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons Embry, Fuller and Pruett Mayor Hutto Nays: None Ordinance No. 4616 70108 -7 AN ORDINANCE ORDERING THE MUNICIPAL ELECTION TO BE HELD ON THE 4TH DAY OF APRIL, 1987, FOR THE PURPOSE OF ELECTING THREE (3) COUNCILMEN FROM THE RESPECTIVE DISTRICTS NOS. TWO (2), THREE (3), AND SIX (6); AND THE ELECTION OF A MAYOR FROM THE CITY AT LARGE; PROVIDING FOR THE ELECTION OFFICERS; DESIGNATING THE PLACES AND MANNER OF HOLDING SAID ELECTION; PRESCRIBING THE HOURS; ESTAB- LISHING THE CENTRAL COUNTING STATION; PROVIDING FOR AN ABSENTEE BALLOT BOARD FOR ABSENTEE BALLOTS; AND PROVIDING FOR THE POSTING AND PUBLICATION OF NOTICE. Change in Uniform Election Date A change made in the Election Code by the legislature would require that the City of Baytown hold its election on the third Saturday in January, the third Saturday in May, or the second Saturday in August, effective 1988. However, council must take action prior to September 10, 1987. The date nearest to the city's present April date would be the third Saturday in May. The administration will be asking council for a decision later in 1987. Consider Proposed Ordinance, Amending FHA Minimum Property Stan- dards, Section 503 -2.1, to Eliminate Side Setback Requirements for Carports This proposed amendment provides that constructed on the property line provided it away from any existing building or carport on with structural posts no closer than one foot erty line. Also the carport must have gutter from draining onto adjacent property. a carport may be is five feet (5') the adjacent lot; (1 ") to the prop- s to prevent water The City Manager pointed out that by adoption of this ordi- nance, one property owner would be allowed to construct a carport 70108 -8 Minutes of the Regular Meeting - Jan. 8, 1987 to the property one. However, in order to maintain five feet (5') between the structures, the second property owner would not be allowed to construct to the property line. Council was not in favor of changing the ordinance to provide for this type of variance throughout the city; however, council would like the authority to grant variances upon property owners request. The City Attorney pointed out that criteria would need to be established for the granting of the variances and asked for guidance in that regard. Council asked the City Attorney get with Jack Cramer, Chief Building Official, to work up circum- stances where variances might be granted. Mayor Hutto stated that he would be glad to go by the attor- ney's office to talk with him about possible variances and invited other council members to do the same. No action was taken on the item. Consider Proposed Ordinance, Approving Amendment to Lease Pur- chase Agreement With First Continental Leasing Corporation The City Attorney mentioned that at a council meeting in November, city council had awarded the bid for a lease purchase agreement with First Continental Leasing Corporation. At that time, he had explained that at a future meeting the administration would be asking council for approval to amend the lease purchase agreement with regard to arbitrage. This would protect First Continental Leasing Corporation in the event that the city should use the funds as revenue producing. The administration recommended approval of the ordinance. Councilman Pruett moved for adoption of the ordinance; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons Embry, Fuller and Pruett Mayor Hutto Nays: None 70108 -9 Minutes of the Regular Meeting - Jan. 8, 1987 Ordinance No. 4617 AN ORDINANCE ACCEPTING THE BID OF FIRST CONTINENTAL LEASING CORPORATION FOR THE LEASE - PURCHASE OF EMERGENCY MEDICAL SERVICE VEHICLES AND EQUIPMENT, STREET SWEEPER, AND ELECTRONIC METER READING EQUIPMENT AT THE RATE OF 6.94% PER ANNUM FOR A PERIOD OF THREE YEARS; AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF THREE HUNDRED THIRTY -THREE THOUSAND ONE HUNDRED SEVENTY -SIX AND 40/100 ($333,176.40) DOLLARS; APPROVING CHANGES IN DOCUMENTS WHICH EXECUTION AND ATTESTATION WAS HERETOFORE AUTHORIZED; AUTHORIZING THE EXECUTION OF THE VARIOUS DOCUMENTS NECESSARY TO COMPLETE THE LEASE - PURCHASE; AND PROVIDING FOR AN EFFECTIVE DATE HEREOF. Consent Agenda Council considered the consent agenda as follows: a. Proposed Resolution No. 968 will transfer $92,368 from the Revenue Sharing Contingency Account to the Brown - wood Park Development and Land Acquisition Account. These funds had been placed in contingency because of expected cuts in the Revenue Sharing program. We recommend approval of this resolution. b. Proposed Resolution No. 969 will appoint the Assistant City Manager as Deputy Treasurer and authorize with- drawal of funds from the city's depository on checks signed by the Treasurer or Deputy Treasurer and the City Manager or City Clerk. C. Proposed Resolution No. 970 will authorize the City Manager to make application to the Texas Criminal Justice Council to continue the Youth and Law Program. This grant allows an officer to provide assistance to students and faculty concerning drugs, alcohol, thefts, etc. Increased visibility should reduce theft and drug related incidents. Grant amounts: State - $22,686.00 and Local - $15,780.00. The total amount is $38,466.00. We recommend approval of this resolution. 70108 -10 Minutes of the Regular Meeting - Jan. 8, 1987 d. Proposed Resolution No. 971 will authorize the City Manager to make application to the Texas Criminal Justice Council to continue the Crime Prevention Pro- gram. This grant has been funded in 1985 and 1986. The grant will continue to supplement the operation of Crime Prevention Unit. Grant amounts: State - $16,263, Local - $10,371. The total amount is $26,634. We recommend approval of this resolution. e. Proposed Ordinance No., 70108 -4 will authorize the final payment to Angel Brothers Enterprises, Inc. for completion of the Beaumont Street and Ward Road Drainage Project. This system ties into the Little League Park /Detention Pond on Tenth Street. Final payment amount for this project is $129,381.68. Total cost of the project is $924,851.82. We recommend approval of this ordinance. f. Proposed Ordinance No. 70108 -5 will authorize an Interlocal Agreement with H -GAC to purchase three (3) one -half ton pickup trucks. The Police Department will receive one (1) 1987 Dodge short bed truck at a cost of $9,749. The Park and Recreation Department will re- ceive two (2) 1987 Dodge long bed trucks at a total cost of $18,502. We recommend approval of this ordinance. g. Proposed Ordinance No. 70108 -6, will award the annual lumber and construction materials contract to the low bidder, Deer Park Lumber. The contract amount is $16,302. Invitations to bid were mailed to three vendors and one responded. We recommend approval of this ordinance. h. Proposed Ordinance No. 70108 -7 will award the annual selective herbicide contract. The low bidder was Helena Chemical Company. The contract amount is 70108 -11 Minutes of the Regular Meeting - Jan. 8, 1987 $10,120. Selective herbicides are used in spraying ditches, rights -of -way and parks. Invitations to bid were mailed to four vendors and two responded. We recommend approval of this ordinance. Councilman Philips moved for the adoption of the Consent Agenda Items "A" through "H." Councilman Embry seconded the motion. In response to an inquiry from council, the City Manager stated that the Assistant City Manager as Deputy Treasurer would be fully bonded. Also, he stated that the staff would be doing some reshaping of the drainage facility at Ward Road and Tenth Street. The vote follows: Ayes: Council members Philips, Johnson, Simmons Embry, Fuller and Pruett Mayor Hutto Nays: None Resolution No. 968 A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF BAYTOWN TO TRANSFER $92,368.00 FROM REVENUE SHARING CONTINGENCY, ACCOUNT NO. 694010 - 298000 TO BROWNWOOD PARK DEVELOPMENT AND LAND ACQUI- SITION, ACCOUNT NO. 650110 - 298000 AND PROVIDING FOR THE EFFEC- TIVE DATE HEREOF. Resolution No. 969 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS APPOINTING THE ASSISTANT CITY MANAGER AS DEPUTY CITY TREASURER; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Resolution No. 970 A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF BAYTOWN TO MAKE APPLICATION TO THE TEXAS CRIMINAL JUSTICE COUNCIL FOR A GRANT TO CONTINUE THE YOUTH AND LAW PROGRAM AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Resolution No. 971 70108 -12 Minutes of the Regular Meeting - Jan. 8, 1987 A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF BAYTOWN, TEXAS, TO MAKE APPLICATION TO THE TEXAS CRIMINAL JUSTICE COUNCIL FOR A GRANT TO CONTINUE A PROGRAM OF STORING, ANALYTICAL DATA FOR APPREHENSION AND CRIME PREVENTION PROGRAMS AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Ordinance No. 4618 AN ORDINANCE AUTHORIZING FINAL PAYMENT STRUCTION COMPANY FOR THE BEAUMONT STREET PROJECT; AND PROVIDING FOR THE EFFECTIVE Ordinance No. 70108-4) Ordinance No. 4619 TO ANGEL BROTHERS CON - AND WARD ROAD DRAINAGE DATE HEREOF. (Proposed AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXE- CUTE AND THE CITY CLERK TO ATTEST TO AN INTERLOCAL AGREEMENT WITH THE HOUSTON - GALVESTON AREA COUNCIL APPOINTING THE HOUSTON - GALVESTON AREA COUNCIL AS THE CITY'S PURCHASING AGENT FOR ONE - HALF TON PICKUP TRUCKS AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 70108 -5) Ordinance No. 4620 AN ORDINANCE ACCEPTING THE BID OF DEER PARK LUMBER FOR THE ANNUAL LUMBER AND CONSTRUCTION MATERIALS CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF SIXTEEN THOUSAND THREE HUNDRED TWO AND NO 1100 ($16,302.00) DOLLARS. (Proposed Ordinance No. 70108 -6) Ordinance No. 4621 AN ORDINANCE ACCEPTING THE BID OF HELENA CHEMICAL COMPANY FOR THE ANNUAL SELECTIVE HERBICIDE CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TEN THOUSAND ONE HUNDRED TWENTY AND N01100 ($10,120.00) DOLLARS. (Proposed Ordinance No. 70108 -7) For bid tabulation, see Attachments "A" and "B." Consider Appointments to Electrical Board 70108 -13 Minutes of the Regular Meeting - Jan. 8, 1987 Councilman Philips moved to reappoint George S. Saphos and H.L. Bridges as members of the Electrical Board. Councilman Embry seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons Embry, Fuller and Pruett Mayor Hutto Nays: None Consider Appointments to Community Development Advisory Committee Council will take action on this item at a future meeting. Consider Appointment to Traffic Commission Councilman Johnson moved to appoint Glen Angel to serve out the term of Wayne B. Bean, whose term expires April 1987. Councilman Pruett seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons Embry, Fuller and Pruett Mayor Hutto Nays: None City Manager's Report Bidding Procedure - Council had been presented with a report which attempted to answer questions about the bidding procedure. Included in that report were examples of bids considered by council at the last three meetings of 1986. In the summary, council was provided with the number of bid invitations mailed, number of responses received and possible restrictions which might have prevented potential bidders from bidding. Also shown are reasons that various bidders gave for not bidding. The administration feels that the specifications are drawn in a manner to get the job done and get the best quotes from bidders. Some bidders that received invitations to bid are now out of business. The administration feels that the city received better responses on its invitation to bid in 1986 than in 1985. 70108 -14 Minutes of the Regular Meeting - Jan. 8, 1987 Councilman Pruett commented that he had read the entire packet; however, there is something missing. Council suggested that where possible the city should forego asking for performance bonds and that the administration conduct educational seminars to explain bidding procedures and encourage bidders to bid. Report on Bacteriological Quality of Waterways - The City of Baytown Health Department provided council with a report concern- ing the bacteriological quality of waterways in and around Bay- town. The report reflected that over a two year period the quality of water in waterways in and around Baytown has been improving. Emergency Medical Services Report - In six weeks of opera- tion the Emergency Medical Services Department had 250 patient contacts, 152 patients were transported, 98 persons were not transported. There have been no major problems associated with providing the emergency medical service. Gulf Coast Hospital Payment - Councilman Philips requested that the record reflect that Gulf Coast Hospital has reconsidered and will make the $70,000 payment toward the Emergency Medical Service. Mayor Hutto commented that the hospital had indicated to him a formal announcement would be made at a future date. Texas Civil Justice League - The City of Baytown is being asked to participate as a member of the Texas Civil Justice League. The League is composed of various organizations, govern- mental entities and individuals who are concerned about court decisions on insurance claims. The League is attempting to get cities throughout the state involved. The cost to participate is $100 and most cities the size of Baytown are already a part of the League. Council had no objections to participating in the Texas Civil Justice League. 70108 -15 Minutes of the Regular Meeting - Jan. 8, 1987 Median Across From Randall's Center - Randall's Center has requested that the median between Randall's and Citizens Bank be shortened by about 50 feet. The administration felt that this was not the usual request for removal of large sections of median, and therefore, felt that this could be handled adminis- tratively. Council had no objections. Drainage - The Pin Oak job is about 75% complete. 1986 Street Improvement Program - This work has been completed, but there are some base failures on East Adoue that need attention. Community Development (Ash, Willow and Huggins) - This project is complete except for cleanup. Eva Maud Water Line - The contractor on this project has continued to work during the holidays and inclement weather. Pipe has been laid on Ivie Lee between Richardson and Amy and on Clayton between Ward and Ivie Lee. People in the neighborhood are very complimentary of the contractor. Texas Municipal League - On February 2, Texas Municipal League will host a Legislative Seminar. At this meeting, city officials are briefed on legislation that has been introduced and legislation that the League expects to introduce. Comments /Questions of Council - Councilman Johnson mentioned that the contractor for Harris County on North Main seems to be at a standstill since all the work has been poured except the driveways. He asked the administration to get in touch with the county on this. Also, he reported that there is a large amount of water behind the vacant Freedom Store. The City Manager responded that the Health Department has been working on this problem. Councilman Philips mentioned that the Spur 201 contractor has caused bottlenecks on Garth Road and North Main. Therefore, he requested that the administration ask the State Highway De- 70108 -16 Minutes of the Regular Meeting - Jan. 8, 1987 partment to put priority on alleviating these areas. In that connection, Councilman Embry pointed out that North Pruett is also a problem. Strategic Planning Committee - Mayor Hutto stated that the year 2000 is only a short span away, and it is time for the city to start planning ahead. Therefore, he appointed a Strategic Planning Committee to be chaired by Councilman Philips with Councilman Pruett serving as Vice - Chairman, along with a group of staff and a highly qualified group of eight to ten citizens who will be selected by Mayor Hutto. Without a plan, goals cannot be achieved; therefore, the Mayor asked that one area that the committee address be a mechanism to provide a planning document each year that is as well prepared as the annual city financial budget. He invited each member of council to contribute to the committee and ask that each council member plan to attend some of the meetings of the committee. There are some things that the Mayor felt would be short term, but most things would require long term planning. Recess and Reconvene Mayor Hutto recessed the open meeting into executive session to discuss pending and contemplated litigation. When the open meeting reconvened, Mayor Hutto stated that the city attorney had advised council that Notice of Appeal should be filed to protect the city's right to appeal, but council will need to study its options further before deciding whether to pursue the appeal. Adjourn There being no further business to be transacted, the meet- ing was adjourned. Eileen P. Hall City Clerk 3 -1 -8 Attachment "A" CITY OF BAYTOWN BID TABULATION i' ANNUAL LUMBER AND CONSTRUCTION MATERIAL CONTRACT 310 NUMBER: 8112 -24 )ATE: 12 -30 -86 1:00 P.M. PEER PARK LUMBER ;ITEM! QTY !UNIT !DESCRIPTION !UNIT PRICEIEXT. PRICEIUNIT PRICEIEXT. PRICE;UNIT PRICEIEXT PRICEIUNIT PRICEIEXT PRICE! I• ! ! ;LUMBER b CONSTRUCTION ; 1 16,302.001 1 ! ! ! ! ! ! ! ,MATERIAL ! ! ! ! ! ! ! ! ! ! ! ! 1 1 1 1 1 I I 1 1 I 1 I 1 1 1 1 1 1 1 1 1 I I I ! ! DELIVERY:11 DAY ARO 1 1 1 I 1 1 I I I I I I I 1 1 1 I ! 1 !BIOS SENT TO 3 VENDORS. ! 1 ! 1 ! 1 ! ! ! i i i i 1 1 1 1 ! I 1 I I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 I 1 j 1 1 I 1 I 1 I 1 I ! 1 I 1 1 1 1 1 ! 1 I 1 1 1 I 1 1 I 1 ( 1 1 1 ! 1 1�1 I 1 1 1 ! ! 1 1 I ! I ! I 1 I I 1 1 I I 1 I 1 1 I 1 I I 1 1 I I I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 CITY OF BAYTOWN BIO TABULATION T, ANNUAL SELECTIVE HERBICIDE 810 NUMBER: 8712 -23 DATE: 12 -30 -86 2:00 P.M. Attachment "B" i i i i !HELENA CHEMICAL !HOUSTON SPRAYING ;ITEM; QTY ;UNIT ;DESCRIPTION ; ; , ;UNIT PRICE:EXT. PRICE :UNIT PRICEIEXT. PRICE :UNIT PRICEIEXT PRICE:UNIT PRICE :EXT PRICE; 1. 111000 ; GAL.;SELECTIVE HERBICIDE ; 10.12 ; 10,120.00; 11.49 ; 11,490.00; DELIVERY:114 DAYS ARO 110 DAYS ARID SPECIAL CONDITIONS:, ; ;PRICE IS BASED ON ;DELIVERY OF 1000 GAL.; :PRIOR TO 1- 31 -87. ;BIDS SENT TO 4 VENDORS. ; ;DELIVERY AFTER 11 -31 -87 ADD 10 %. i i i