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1986 10 23 CC MinutesMINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN October 23, 1986 The City Council of the City of Baytown, met in regular session on Thursday, October 23, 1986, at 6:30 p.m. in the Coun- cil Chamber of the Baytown City Hall with the following attendance: Jimmy Johnson Perry M. Simmons Ron Embry Roy Fuller Rolland J. Pruett Emmett O. Hutto Fritz Lanham Randy Strong Eileen P. Hall Absent: Fred T. Philips Councilman Councilman Councilman Councilman Councilman Mayor City Manager City Attorney City Clerk City Councilman The meeting was called to order with a quorum present. The invocation was offered by Councilman Pruett, after which the following business was conducted: Consider Minutes for the Regular Meeting Held on October 7, 1986 Councilman Fuller moved for approval of the minutes for the meeting held on October 7, 1986; Councilman Pruett seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons Embry, Fuller and Pruett Mayor Hutto Nays: None Citizens Communications a. John D. Adkins - Mr. Adkins acknowledged that he did not know a great deal about the new pay plan. According to Mr. Adkins, under the new plan, he is at a lower paid rate than an individual in a lower rank than he. He felt the pay system does not provide equal pay for equal jobs. He also expressed concern 61023-2 Minutes of the Regular Meeting - October 23, 1986 that at some point the Pay for Performance Plan would become part of the Civil Service System. He felt that promotion under Civil Service should be on test basis. Mr. Adkins biggest concern was that there was nothing in writing to show employees. Mayor Hutto stated that he shared Mr. Adkins concern with the break down in communications. However, under the old plan there was no guarantee of increase. The steps were not automatic. He pointed out that no employees have been laid off, nor have salaries been reduced. City Council must look to the city's well being as a whole. The city manager informed council and those present that representatives of Waters, Trego and Davis would be present to discuss the new classification/pay plan with employees on Novem- ber 6 and 7. He pointed out that the new pay plan makes signifi- cant improvements in the number of employees who are no longer at the top of their range. Councilman Embry asked Mr. Adkins to look at the new system overall to determine its effect on all employees. Hear Report From Randy L. Gardner, System Manager for Group W Cable, Inc. Mr. Gardner referred to a letter dated October 21, 1986 which informed council that the current basic service and super basic service offered at a cost of $16.50 would be combined at a charge of $15.00 for basic service. The company also plans to enhance service by adding a premium service, American Movie Classics, the Discovery Channel, Channel 67 (out of Houston) and a cable value network. Surveys performed in the Houston area, as well as other areas, indicate that Group W is very competitive. In the Houston area, the company will be one of the company's furnishing service at the lowest price for basic service. Pre- sently, the company does not have the comparisons on premium service. Group W is trying very hard to become part of the community. Group W has been running public service announcements for the State of Texas, the Safety Council and community organi- zations. In response to inquiry from council, Mr. Gardner clarified that for premium service, the charge is $12.45 for each premium channel. Mayor Hutto inquired if there was anyone present who wished to address this item, but there was no response. FA 61023-3 Minutes of the Regular Meeting - October 23, 1986 Consider Request of George F. Golden to allow the Carport at 1600 Sierra to Remain and Consider Request of Allen Webb to Instruct the Building Inspector to Issue a Building Permit for 4316 Lariat, Chaparral Village Section II Several months ago, council addressed these two issues, and at that time, asked the civic association to go back and address the issue of deed restrictions for the various sections of Chaparral Village. The civic association has indicated that the association does not wish to oppose carports in either Section I or II of Chaparral Village. Since the civic association does not wish to oppose the construction of carports in these sections, the administration recommended that the city not attempt to enforce this particular deed restriction in Sections I or II. The city's decision would not prohibit an individual property owner in either section from filing a law suit to enforce the restrictions. Mary Buie, representing Larry Lipps, President of Chaparral Village Civic Association, stated that the association has no objection to Mr. Golden's carport, nor to carports in Sections I and II; however, the association requests that deed restrictions be upheld for Sections III, IV and V. Councilman Johnson expressed concern that he had received phone calls from homeowners in the area who do not wish to ease the deed restrictions. Ms. Buie responded that a meeting of the civic association was held and that a majority of those present had voted to allow carports in Sections I and II and to request that deed restrictions in Sections III, IV and V be upheld. Councilman Embry emphasized that council's sole intent is to help homeowners do what they want to do in their neighborhoods. Councilman Simmons moved to approve the request of George F. Golden to allow the carport at 1600 Sierra to remain, contingent that Mr. Golden pay the penalty for building the permit without a permit; Councilman Embry seconded the motion. The vote follows: Ayes: Council members Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None 61023-4 Minutes of the Regular Meeting - October 23, 1986 Abstained: Councilman Johnson Councilman Embry moved to approve the request of Allen Webb to instruct the Building Inspector to issue a building permit for 4316 Lariat, Chaparral Village Section II; Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None Abstained: Councilman Johnson Consider Purchase of Ambulances Council was presented with an updated version of the Emer- gency Medical Service budget. The total budget of $452,000 is the same; however, under capital the amount shown is $39,651 for purchase of the vehicles based on the assumption that three vehicles will be purchased and paid for over a three year period. Some of the funds previously listed under capital, have been put under chemical and medical expenditures. Since these items are not Capital items but items needed to equip the ambulances. In considering the purchase of ambulances, the administra- tion had previously recommended the purchase of two Type 1 Col- lins ambulances along with a Type 2 Collins ambulance to be left parked until one of the Type 1 ambulances was out of service. The plan had been to transfer the equipment from the Type 1 ambulance to the Type 2 ambulance and use the Type 2 only when needed as a backup. However, the Collins representative ex- plained to the staff and council members at the Texas Municipal League Conference that after transferring the equipment from the Type 1 ambulance to the Type 2 ambulance, there would be very little room to work. On that basis, the administration is recom- mending the purchase of three Type 1 ambulances. The cost per unit equipped with optional equipment is $38,485. These are just the options on the ambulances, not the medical equipment that will be placed in the units. The three ambulances will be acquired through an interlocal agreement with Houston -Galveston Area Council. The administration is working on the financing of the ambulances. ki 61023-5 Minutes of the Regular Meeting - October 23, 1986 Councilman Johnson moved to authorize the purchase of three Type 1 Collins ambulances; Councilman Embry seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons Embry, Fuller and Pruett Mayor Hutto Nays: None San Jacinto Methodist Hospital to Contribute to EMS Program Mayor Hutto announced that he had received notification from Russell Schneider, Administrator of San Jacinto Methodist Hospi- tal, that the Board had committed to funding $70,000 of the city's EMS Program. The first payment will be made next month. Council could take no formal action, but concurred that the city should accept the advance payments. Exxon, Chevron and Amoco to Pay Advance Tax Payments Mayor Hutto also announced that he had had communication with Exxon regarding a substantial contribution to the city's EMS Program. Because of time and budget constraints of Exxon, the company was unable to act on the suggestion of a contribution; however, the company feels that $90,000,000 in value will be added to the tax roll for 1987. Therefore, the company has voluntarily offered to make an advance payment to the City of Baytown of $100,000. This estimate is based on oil costing $20.00 a barrel. However, under no circumstances will the city have to pay back any portion of the $100,000. Mayor Hutto emphasized that as usual the company had performed as a good corporate neighbor. He also pointed out that Chevron had agreed to make an advance payment of $30,000 and Amoco an advance payment of $5,000. The mayor has received no response from Gulf Coast Hospital nor from Humana Hospital concerning his suggestion that the three hospitals fund the EMS Program by contributing $70,000 each. Establish the Tax Rate The City Manager reminded council that it would be necessary to have an item on the council agenda for November 13 to estab- lish a tax rate. Council voiced no objection. 61023-6 Minutes of the Regular Meeting - October 23, 1986 Consider Proposed Ordinance, Authorizing an Agreement with Don S. Reichle & Associates for Engineering Services Adoption of the proposed ordinance would authorize an agree- ment with Don S. Reichle & Associates for engineering services involving inspection and providing structural and painting recom- mendations on the James Street Elevated Water Tower. Councilman Pruett moved for adoption of the ordinance; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons Embry, Fuller and Pruett Mayor Hutto Nays: None Ordinance No. 4568 AN ORDINANCE APPROVING AN AGREEMENT WITH DON S. REICHLE AND ASSOCIATES FOR THE INSPECTION OF THE JAMES STREET ELEVATED WATER STORAGE TANK; AND AUTHORIZING PAYMENT OF THE SUM OF THREE HUNDRED THOUSAND SIX HUNDRED FIFTY AND N0/100 ($3,650.00) DOLLARS IN CONSIDERATION THEREOF; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consent Agenda Council considered the Consent Agenda as follows: a. Proposed Ordinance No. 61023-2, would award the con- tract for demolition of a structure at 1122 Pine Street in the amount of $2,780. Two bids were received for this work. We recommend approval. b. Proposed Ordinance No. 61023-3, will award the contract for the demolition of a structure at 2201 Alabama in the amount of $3,385. Two bids were received. We recommend approval. 61023-7 Minutes of the Regular Meeting - October 23, 1986 C. Proposed Ordinance No. 61023-4, would authorize a contract with Baytown Opportunity Center for litter removal on streets in the city. The contract amount is $17,391 which provides for litter pickup on 30.5 miles. The streets involved and the frequency of pickup is shown in Exhibit "A" of the enclosed contract. We recommend approval. d. Proposed Ordinance No. 61023-5, awards a contract to Information Access Company for renewal of the library's subscription to the Magazine Index. This is a sole source microfilm indexing service to more than 370 periodicals. Each month the library receives a com- plete, new single alphabet cumulation of the index on 16 mm computer output microfilm. Information on articles in magazines as recent as two weeks old is contained in the reel. The terminal which is provided in this subscription is used by patrons as well as staff members. It is an important library resource which enhances the value of magazines. We recommend approval. Councilman Pruett moved for adoption of the Consent Agenda Items a through d; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons Embry, Fuller and Pruett Mayor Hutto Nays: None For bid tabulation, see Attachment "A". Ordinance No. 4569 AN ORDINANCE ACCEPTING THE BID OF WORDEN ENTERPRISES FOR THE DEMOLITION OF STRUCTURES; AUTHORIZING EXECUTION OF A CONTRACT FOR THE SUM OF TWO THOUSAND SEVEN HUNDRED EIGHTY AND N0/100 ($2,780.00) DOLLARS; MAKING VARIOUS FINDINGS AND PROVISIONS RELATED TO THE SUBJECT. (Proposed Ordinance No. 61023-2) FA 61023-8 Minutes of the Regular Meeting - October 23, 1986 Ordinance No. 4570 AN ORDINANCE ACCEPTING THE BID OF WORDEN ENTERPRISES FOR THE DEMOLITION OF STRUCTURES; AUTHORIZING EXECUTION OF A CONTRACT FOR THE SUM OF THREE THOUSAND THREE HUNDRED EIGHTY-FIVE AND N0/100 ($3,385.00) DOLLARS; MAKING VARIOUS FINDINGS AND PROVISIONS RELATED TO THE SUBJECT. (Proposed Ordinance No.61023-3) Ordinance No. 4571 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXE- CUTE AND THE CITY CLERK TO ATTEST TO A CONTRACT WITH BAYTOWN OPPORTUNITY CENTER TO PROVIDE A LITTER PICKUP PROGRAM; AUTHORI- ZING PAYMENT BY THE CITY OF SEVENTEEN THOUSAND THREE HUNDRED NINETY-ONE AND N0/100 ($17,391.00) DOLLARS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 61023-4) Ordinance No. 4572 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF THE SUM OF TWO THOUSAND THREE HUNDRED THIRTY-TWO AND N0/100 DOLLARS ($2,332.00) TO INFORMATION ACCESS COMPANY AS THE SOLE SOURCE OF THE MAGAZINE INDEX OF THE LIBRARY; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 61023-5) Consider Appointment of Medical Director for Emergency Medical Service State law requires that Baytown as a provider of Emergency Medical Service must have a medical director. This individual must be on staff before the city begins to provide medical service. Councilman Fuller moved to appoint Dr. Bill Rice with Gulf Coast Hospital as the Medical Director for Emergency Medical Service; Councilman Pruett seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons Embry, Fuller and Pruett Mayor Hutto Nays: None ia 61023-9 Minutes of the Regular Meeting - October 23, 1986 City Manager's Report Harris County 1987 Bond Program - At the last meeting, Council authorized the administration to prioritize the City of Baytown's drainage needs for the Proposed County Bond Program and adopted Resolution No. 957 on that basis. One that had not been previously listed -- Improvements to Earthen Channel, Decker Drive to end of concrete channel, was included as part of the resolution. Council had no objection. Mayor Hutto inquired if perhaps it would not be a good idea to make application with the Corps of Engineers to clean out Goose Creek Stream behind Country Club. Norman Dykes, City Engineer/Public Works Director, stated that he did not believe that it would necessary to make application to clean the stream. If a major project is planned; however, the Corps' approval would be necessary. Baytown Construction's Protest - The city manager inquired if council would be interested in reconsidering the Eva Maud Water Line contract award. Council had opted at a previous meeting to award the contract to the low bidder, which low bidder had produced a bid security after the bid opening. The city attorney, in response to council inquiry, stated that the opinion he had rendered had not changed. He had requested that the attorney representing Baytown Construction produce case law to substantiate the company's position. The attorney never responded to that request. Since the city attor- ney's opinion had not changed, council felt the previous action should stand. The contractor is prepared to begin work in two weeks. The staff has met with the contractor and consulting engineers to emphasize that the contractor will be working in a sensitive area and should inconvenience the neighborhood as little as possible. Massey Tompkins Road Water Tower - The tank bottom plates, the horizonal cone sections and all three courses of the vertical walls are in place. The seam welding is continuing on all sections. The total project is about 53% complete. N 61023-10 Minutes of the Regular Meeting - October 23, 1986 Beaumont Street and Ward Road Drainage Project - This pro- ject is about 50% complete. The contractor working on this project encountered a water sand layer about 500 feet from Ward Road. Well points were necessary, and the pipes were raised slightly so construction could proceed. In response to council inquiry, the city engineer said that at this point, the opinion is that the well pointing is a part of the contract and the responsibility of the contractor. Drainage - On the Pin Oak project, the work is about 95% complete. Community Development (Ash, Huggins and Willow) - The con- tractor has begun to set forms for the work on Ash Street. About 95% of the sidewalks have been installed on Willow and Huggins. The right of way on those two streets is being cleaned and shaped. The total project is about 75% complete. 1986 Street Improvement Program - This project is about 40% complete. Emergency Medical Supervisor - Howard Brister, Chief Sani- tarian, introduced Jack Pitcock, Emergency Medical Supervisor. Recess and Reconvene The meeting was recessed into Executive Session to discuss land acquisition. When the open meeting reconvened, Mayor Hutto announced that there was no business to be transacted as a result of the executive session. Adjourn There being no further business to be transacted, the meet- ing was adjourned. 3-1-4 Eileen P. P. Hall City Clerk N ITLE.'_Demolltlon oc CITY OF BAYTOWN Exhibit "A^ ,ID. 9_8-58 BID TABULA TION TE., september 30, 1986 9:00 a.m. OCA T10 Worden Enter rises Baytown Construction Magnolia Development COMPLETION COMPLETION COMPLETIONJ COMPLETION COMPLETION COMPLETION T Y. TIME PRICE TIME PRICE TIME PRICE TIME PRICE TIME PRICE TIME PRICE 1 6191 Willow 30 Days S1,765.00 30 Days $2,989.00 2 413 W. Homan 30 Days $3,440.00 30 Days ,139.00 2 2201 Alabama 30 Days S3.385.00 30 Days $3,439.00 1 1122 Pine 30 Days 52,780.00 30 Days $3,539.00