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1986 09 11 CC MinutesMINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN September 11, 1986 The City Council of the City of Baytown, met in regular session on Thursday, September 11, 1986, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following attendance: Fred T. Philips Jimmy Johnson Perry M. Simmons Ron Embry Rolland J. Pruett Emmett 0. Hutto Fritz Lanham Larry Patterson Randy Strong Eileen P. Hall Absent: Roy Fuller Councilman Councilman Councilman Councilman Councilman Mayor City Manager Assistant City Manager City Attorney City Clerk Councilman The meeting was called to order with a quorum present. The invocation was offered by Councilman Simmons, afterwhich the following business was conducted: Consider Minutes for the Meeting Held on August 28, 1986 Councilman Philips moved for approval of the minutes held on August 28, 1986; Councilman Johnson seconded the motion. The vote follows: Ayes: Council Members Philips, Johnson, Simmons, Embry and Pruett Mayor Hutto Nays: None Citizen's Communications No one requested to speak. N 60911-2 Consider Proposed Ordinance, Selecting a City Depository Every two years the City of Baytown receives bids for a city depository. This year bids were received from InterFirst and Baytown State Bank. InterFirst bid -1% under the treasury bill yield rate; while Baytown State Bank bid +.18 over the treasury bill rate. Since Baytown State Bank bid the higher yield for deposited city funds, the administration recommended approval of the ordinance selecting Baytown State Bank as the city's deposi- tory. Councilman Embry moved for adoption of the ordinance; Coun- cilman Simmons seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry and Pruett Mayor Hutto Nays: None Ordinance No. 4541 AN ORDINANCE SELECTING A CITY DEPOSITORY; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH THE SELECTED DEPOSITORY; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Approving Continuation of an Agree- ment with TML Insurance Trust Fund for Medical and Dental Insur- ance for the City of Baytown Employees For several years the City of Baytown has been a part of the Texas Municipal League Insurance Trust Fund. Texas Municipal League periodically takes bids from interested insurance companies, and cities have the option of entering interlocal agreements with Texas Municipal League to provide insurance coverage for their employees. Texas Municipal League took bids this year and awarded the contract to Hartford. The administration recommended adoption of the Hartford Retrospective Rating which keeps in effect the additional premium clause which has offset rate increases in the past. Last year the city used the APC to provide for a zero percent increase. Selection of this alternative will represent a 3.87% increase of which 1.3% is APC. The administration recommend approval of the ordinance. Councilman Simmons moved for adoption of the ordinance; Councilman Philips seconded the motion. The vote follows: ia 60911-3 Ayes: Council members Philips, Johnson, Simmons, Embry and Pruett Mayor Hutto Nays: None Ordinance No. 4542 AN ORDINANCE EXPRESSING THE DESIRE OF THE CITY COUNCIL TO CON- TINUE ITS PRESENT GROUP POLICY WITH TEXAS MUNICIPAL LEAGUE INSUR- ANCE TRUST FUND FOR MAJOR MEDICAL BENEFITS, BASIC MEDICAL BENE- FITS, AND DENTAL BENEFITS FOR THE CITY OF BAYTOWN EMPLOYEES; DIRECTING PAYMENT OF PREMIUMS; AND PROVIDING FOR THE EFFECTIVE DATE. Consider Proposed Resolution, Establishing a Prevailing Wage for the City of Baytown Construction Contracts Baytown is required by state law to periodically establish a minimum prevailing wage for construction projects. The adminis- tration has taken the existing wage scale, along with the wage scale used by two contractors working in Baytown and the wage scale used by the State Highway Department for contracts in the Baytown area to produce the recommended minimum prevailing wage. The administration recommended approval of the proposed resolu- tion establishing a prevailing wage for the City of Baytown construction contracts. Councilman Philips moved for the adoption of the proposed resolution; Council Embry seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry and Pruett Mayor Hutto Nays: None Resolution No. 955 A RESOLUTION ADOPTING AND ESTABLISHING A PREVAILING WAGE SCHEDULE FOR CITY OF BAYTOWN PUBLIC WORKS CONTRACTS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. 60911-4 Consider Proposed Resolution, Opposing Application by Harris County Fresh Water Supply District lA for an Amendment to Their Wastewater Discharge Permit The administration has been notified by the State of Texas Water Development Board that this district has requested an amendment to their present wastewater discharge permit. The district currently is permitted at 190,000 gallons per day. They propose to amend their permit to allow an interim flow of 320,000 gallons per day and a final flow of 500,000 gallons per day. Harris County Fresh Water Supply District 1A discharges its sewage effluent into Goose Creek. This request for amendment is similar to the request made by Coady Water District. For many years the City of Baytown has worked to clean up Goose Creek Stream. The administration feels a more suitable alternative would be for Harris County Fresh Water Supply Dis- trict lA to modify their sewage treatment plant, to construct a pump station and force main which would pump to the city's West District Plant, and to pay a capital buy -in fee for plant capa- city. The administration recommended approval of the resolution. A public hearing has been scheduled on the permit amendment request. The administration recommended that a copy of the resolution be forwarded to the proper authorities and that a representative of the City of Baytown appear at the hearing. Councilman Johnson moved for adoption of the resolution; Councilman Embry seconded the motion. Mayor Hutto pointed out that Spring Gully would be affected by this permit amendment as well. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry and Pruett Mayor Hutto Nays: None Resolution No. 956 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, PROTESTING THE APPLICATION FOR AN AMENDED WASTE DISPOSAL PERMIT FOR WASTEWATER TREATMENT FACILITIES BY HARRIS COUNTY FRESH WATER SUPPLY DISTRICT NO. 1A; URGING THE TEXAS WATER COMMISSION TO DENY SUCH APPLICATION; REQUESTING THE COMMISSION TO ENCOURAGE A CON- TRACT BETWEEN THE CITY AND DISTRICT; AND PROVIDING FOR THE EFFEC- TIVE DATE HEREOF. 60911-5 Consider Proposed Ordinance, Awarding Bid for Hydraulic Pump Emergency bids were taken to purchase a hydraulic pump for the front end loader which operates at the brush burner. Emer- gency bids were taken because the front end loader is essential to the brush burner operation. Of eight potential bidders, only one bid was received. Baytown Pneumatic bid $2,453.73. The administration recommended approval of the ordinance. Councilman Johnson moved for adoption of the ordinance; Councilman Pruett seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry and Pruett Mayor Hutto Nays: None ORDINANCE NO. 4543 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, DECLARING THAT AN EMERGENCY SITUATION EXISTS, AUTHORIZING THE PAYMENT OF THE SUM OF TWO THOUSAND FOUR HUNDRED FIFTY-THREE AND 73/100 ($2,453.73) DOLLARS TO BAYTOWN PNEUMATICS AND HYDRAULICS FOR THE PURCHASE OF A HYDRAULIC PUMP AND PROVIDING FOR THE EFFEC- TIVE DATE HEREOF. Consent Agenda Council considered the consent agenda as follows: a. Proposed Ordinance No. 60911-3, will award the bid for the annual fire hydrant contract. Bids were sent to eight vendors and six proposals were received. Janco Pipe and Fab. submitted the low bid in the amount of $5,240.55. We recommend the low bidder, Janco Pipe and Fab., be awarded this contract. b. Proposed Ordinance No. 60911-4, will award the bid for the annual traffic paint contract. Bids were mailed to nine vendors and five proposals were received. The low bidder meeting specifications is Sherwin Williams with a bid of $9,228. This paint is for the Planning and Traffic Department. We recommend the low bidder, Sherwin Williams 07702, be awarded this contract. Im 60911-6 C. Proposed Ordinance No. 60911-5, will award the final payment for the 1985-86 Sanitary Sewer Sliplining Phase I. The contract for this project was awarded to Teal Contracting Com- pany, Inc. of Beaumont in the amount of $169,606.21. The work order was dated March 10, 1986, and work was to have been com- pleted in 100 working days. Two change orders to slipline sewers along McKinney Road and in a line segment between Amy and McFar- land increased the total contract to $187,849.91 and the time of construction to 120 working days. Construction work has now been completed and meets the contract requirements. All work was inspected by the contrac- tor's representative and members of the city's Engineering De- partment on September 5. The final cost of the work was $182,377.82 and was performed in 117 working days. The final cost represents an underrun of $5,472.09. This was due primarily to some sliplining segments being shorter than had been anticipated, and the provi- sion of a new manhole to be provided by the contractor that became more expedient for city crews to install. Teal has already been paid $173,258.93. We recommend that the project work be accepted by council and that payment of the remaining balance of $9,118.89 be authorized. Councilman Philips moved for adoption of the Consent Agenda Items "a" through "c"; Councilman Pruett seconded the motion. The vote follows: Ayes: Council members Embry and Pruett Mayor Hutto Nays: None Philips, Johnson, Simmons, For bid tabulations see Attachments "A" and "B." Ordinance No. 4544 AN ORDINANCE ACCEPTING THE BID OF JANCO PIPE AND FABRICATING FOR THE ANNUAL FIRE HYDRANT CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF FIVE THOUSAND TWO HUNDRED FORTY AND 55/100 ($5,240.55) DOLLARS. (Proposed Ordinance No. 60911-3) N 60911-7 Ordinance No. 4545 AN ORDINANCE ACCEPTING THE BID OF SHERWIN WILLIAMS #7702 FOR THE ANNUAL TRAFFIC PAINT CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF NINE THOUSAND TWO HUNDRED TWENTY- EIGHT & NO/100 ($9,228.00) DOLLARS. (Proposed Ordinance No. 60911-4) Ordinance No. 4546 AN ORDINANCE AUTHORIZING FINAL PAYMENT TO TEAL CONTRACTING COM- (0111, PANY, INC. FOR THE 1985-86 SANITARY SEWER SLIPLINING - PHASE I; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 60911-5) City Manager's Report Jail Contract - Since 1973 the City of Baytown and Harris County have had an interlocal agreement for jail service. The current budget and the proposed budget include approximately $76,000 for the county's payment to the City of Baytown for that service. The administration has been notified by Ms. Rodeheaver that the contract will be terminated at the end of October. The county has constructed a new facility in the Northshore Area which facility contains a jail. Not only will the City of Bay- town lose the revenue from the contract, but the city will need to develop a plan for transportation of city prisoners to Houston. The budget will be reduced by about $68,000, and there will be the added cost of transportation of city prisoners to Houston. Fire Station at Tenth & Fayle Street - The Fire Station at Tenth at Fayle should be complete next week. Massey Tompkins Road Water Tower - The foundation subcon- tractor has completed the structural foundation ring. The gen- eral contractor has completed erection of the tank support sec- tions. The remaining steel plate sections will be the tank steel. The 3-inch plate girder is in place, and 80% of all the steel needed for the project is on site. The total project is about 34% complete. Community Development - The Ash, Willow, and Huggins project is about 70% complete. The concrete is in place on Huggins and Willow, and the driveways are being poured. Once the curbs are in place, traffic will be permitted on those streets. N 60911-8 In response to an inquiry from council, Norman Dykes, City Engineer, stated that the reason the street was set lower was to alleviate the drainage problems of the area. 1986 Street Improvement - Hubco is the contractor on this project. They are presently working on Chaparral Drive. They had begun work on East Adoue, but the city needed to make utility adjustments before work could proceed. All the service lines must be lowered. The contractor has made patches and repaired subgrade fail- ures along the portion of Massey Tompkins that is part of this ++ contract. The contractor expects to asphalt these two streets Friday and Saturday. Beaumont street, Ward Road Drainage Project - Angel Brothers has installed the first section of the box culvert at the Tenth Street Detention Pond. Drainage - City crews are about 20% complete on the Pin Oak drainage work. TML Conference - Council was reminded of the upcoming TML Conference to be held in Houston beginning October 9 through 11. Mayor Hutto is a member of the Resolutions Committee. Questions/Comments of Council - Mayor Hutto reminded council that shortly after his election, he had asked council: (1) to move the City Manager's Report to the end of the agenda; (2) to notify council of either the intention to ride or of having been a rider with a police officer; (3) to notify the administration of any complaints received rather than trying to resolve those at the council table. He asked if council would like to make any changes. He noted that he had found that problems that he had been made aware of were often taken care of before the next council meeting; council concurred. Council felt that the pre- sent procedure is working well. City Manager's Report - Continued Auto Wrecker Permit - The Auto Wrecker Committee recently met to consider the request for an auto wrecker permit which permit was denied. Therefore, the applicant has appealed that decision to city council. Council scheduled the regular meeting to begin at 5:30 p.m. on September 25 in order to consider the appeal of Mr. Adulfo Amador for auto wrecker permit. 60911-9 Recess Mayor Hutto recessed the open meeting into executive session to discuss pending litigation with regard to Campos versus City of Baytown. When the open meeting reconvened, Mayor Hutto an- nounced that there was no business necessary as a result of the executive session. AdJeurn There being no further business to be transacted, the meeting was adjourned. �_ _/" , J 'D Eileen P. Hall City Clerk Attachment "A" CITY OF BAYTOVN BID TABULATION TITLE: ANNUAL FIRE HYDRANT CONTRACT BID NUMBER: 8604-68 DATE: 6-I0-86 2:00 P.M. MUNICIPAL PIPE i FAB.:UTILITY SUPPLY ;ROMAN COMPANY ;GOLDEN TRIANGLE ; ;ITEM; QTY ;UNIT ;DESCRIPTION , ;UNIT PRICE'EXT. PRICE'UNIT PRICE'EXT. PRICE'UNIT PRICE'EXT. PRICE'UNIT PRICE'EXT. PRICE; :I. LOT ; LOT FIRE HYDRANTS ; 1 5,480.211 1 5,934.00: ; 5,823.00' ' , S, 323. 90: DELIVERY:114 DAYS ARO 114 DAYSRO IAS NEEDED I � A , ' 14 DAYS ARO , I 1 i i NARRANTY:'1 YEAR ' � !BY MANUFACTURER !BY MANUFACTURER 11 YEAR 1 I , 1 1 I IBIDS SENT TO 8 VENDORS. I 1 1 I 1 , I I I I I lw CITY OF BAYTOWN 810 TABULATION PAGE 1 TITLE: ANNUAL FIRE HYDRANT CONTRACT 810 NUMBER: 8604-68 DATE: 6-10-86 2:00 P.M. WANCO PIPE I FAB. ;AQUA UTILITY ;ITEM; QTY ;UNIT ;DESCRIPTION UNIT PRICEIEXT. PRICE' PRICE!UNIT PRICEIEXT. PRICEIUNIT PRICEIEXT. PR[CE!UNIT PRICEIEXT. 1. ; LOT ; LOT ;FIRE HYDRANTS ; 5,240.551 ; 5,758.081 0 DELIVERY:12 WEEKS ARO 12 WEEKS ARO WARRANTY:;I YEAR ; 11 YEAR I , , I 1 I 1 , 1 , 1 , Attachment "B" CITY OF BAYTOWN 810 TABULATION TITLE: ANNUAL TRAFFIC PAINT CONTRACT 810 NUMBER: 0607-94 DATE: 8-20-86 2:00 P.N. ;ITEM QTY (UNIT (DESCRIPTION !ENNIS PAINT NFG. INC.;SOUTNYESTERN MATERIALIPINILEY SALES 1 ! 1 1 NTEX-TRANS 1. 1 6001 GAL MITE TRAFFIC PAINT !UNIT PRICEIEIIT. ' = , PRICEIUNIT PRICEIEXT 1 , /,072.80,N0 B10 PRICE'UMIT PR CE'ExT aQ:rc�UN: 1 ! PRICE.EXT. PRICE, ! IA.I ' 2. 11,200I 600I GAL GAL =ALTERNATE IYEIIOY TRAFFIC PAINT 10 1M0 B10 ; 6.509 , 1 6.22 1 7,810.80,N0 ; 6.691 3,732.001 6.39I /,014.001N0 BID ! 3,834.001 6.32 ! 3,792.001, A.11,2001 CAL (ALTERNATE , � , ,NO 610 , BID , , 1 6.06 ! 6./9! 7,272.001 6.211 7,788.00lNO 81D 1 I , , 7,452.001 6.10 1 7,320.001 01 1 1 ! ! TOTAL 1 1 2: 1 1 11,883.601 ' 1 KO BIO I ! T ' 11,602.00I 1N0 810 ! 1 1 1 TOTAL IA i 2A: � � ' I I ,NO 810 1 11,004.001 1 11,286.001 1 11,112.101 ! 1 I 1 I ! ! HAKE: 1 TENNIS PAINT 1CUBA INDUSTRIAL 1CUBA INDUSTRIAL I 1PRISNO LIFEGUARD 1 I 1 1COATINGS 1 (COATINGS 1 1 1 1 1 1 I I 1 1 1 I DELIVERY: I ! :AS REQUIRED ! I 130 DAYS 1 1 115-30 DAYS! I 15 DAYS 1 1 (BIOS NAILED TO 9 VENDORS.! 1 1 1 , 1 1 I CITY OF BAYTOUN 810 TABULATION PAGE 2 TITLE: ANNUAL TRAFFIC PAINT CONTRACT 810 NUMBER: 8607-94 DATE: 8-20-86 2:00 P.M. MERVIN NILLIABS ;ITEM; QTY ;UNIT =DESCRIPTION 6001 ;UNIT PRICE;EXT. PRICEIUNIT INO BID PRICEIEXT. PRICEIUNIT PRICEIEXT. PRICEIUNIT PRICEIEXT. PRICE; 1. ; GAL ;UNITE TRAFFIC PAINT 1 IA.! 6001 GAL :ALTERNATE ; 1 5.36 3,216.00: 1 �• 1 i 2. 119200I GAL IYELLON TRAFFIC PAINT INO BID' , 2A.11,200I GAL ;ALTERNATE 5.01 1 6,012.001 I I ; I I 1 I � i i I , i 1 I , 1 I I TOTAL 1 1 2: I 1 -NO 810 , I I 1 I IsTOTAL IA i 2A: i i 9,228.00: 1 1 I MAKE: iTM5494 a TM5493 1 1 1 I 1 I 1 1 1 , , I 1 1 I 1 1 i i i DELIVERY: 115 DAYS 1 I I 1 1 I I 1 I 1 1 r •� 1 1 1 1 I I 1 � I 1 1 1 , 1 ; 1 1 1 1 1 1 1 1 1 I I 1 1 1 1 1 1 1 1 1 1 1 I 1 I 1 1 I I 1 1 1 1 1 I I 1 1 It I 1 1 1 I 1 1 1 1 I 1 1 1 I I I I 1 I I I 1 1 1 1 1 1 1 1 1 I 1 1 1 I I 1 ��I