2013 07 09 CCPD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT
July 09, 2013
The Board of Directors of the Baytown Crime Control and Prevention District (CCPD) met in a
Regular Meeting on Tuesday, July 09, 2013, at 4:30 P.M., in the Hullum Conference Room of
the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance:
Rikki Wheeler
President
Porter Flewellen
Vice - President
Samuel Barker
Director
Chris Warford
Director
Kevin Troller Assistant General Manager
Ignacio Ramirez, Sr. General Counsel
Jason Cozza Assistant Secretary
President Wheeler convened the July 09, 2013, Crime Control and Prevention District (CCPD)
Board Regular Meeting with a quorum present at 4:30 P.M., all members were present with the
exception of Directors James Coker, Brian Montgomery, and Emily Wallace who were absent.
President Wheeler stated that the agenda was to be taken out of order and agenda item 2.a. was
considered first.
2. PUBLIC HEARINGS
a. Conduct a public hearing regarding the proposed Baytown Crime Control and
Prevention District 2013 -14 Proposed Budget.
At 4:31 P.M., Wheeler opened and held a public hearing regarding the proposed Baytown Crime
Control and Prevention District 2013 -14 Proposed Budget.
Assistant General Manager Troller stated that the proposed budget remained the same from what
was presented to them at the last CCPD meeting in June; however, he wanted to note that there
was an error on the staffs behalf for Fund 206 that reflected the beginning working capital
amount being $812,367, but it was corrected and on the report reflects the corrected amount of
5340,751. This is the only change to the budget, and there are no change to the working capital,
machinery and equipment for the patrol cars and no change to the motor vehicles.
Mr. Carl Currie, Comptroller, in response to a question from the Board, stated that the error
occurred when staff failed to take last year's ending working capital and place it in spreadsheet at
the beginning of the succeeding year's working capital, which resulted in a huge difference in the
amount.
CCPD Board Regular Meeting Minutes
July 09, 2013
Page 2 of 4
Assistant General Manager Troller stated that this clerical mistake also occurred with the
Baytown Fire Control, Prevention, and EMS District budget, which has also been corrected. He
apologized for the mistake and stated that the information before them was correct.
With there being no one registered to speak, President Wheeler closed the public hearing at 4:33
P.M.
b. Conduct a second public hearing regarding the proposed Baytown Crime Control
and Prevention District 2013 -14 Proposed Budget.
At 4 :33 P.M., Wheeler opened and held the second public hearing regarding the proposed
Baytown Crime Control and Prevention District 2013 -14 Proposed Budget.
Assistant General Manager Troller stated that the comments remain the same as previously
stated in agenda item 2.a.
With there being no one registered to speak, President Wheeler closed the public hearing at 4:34
P.M.
3. PROPOSED RESOLUTIONS
a. Consider a resolution adopting the Baytown Crime Control and Prevention District
(CCPD) 2013 -14 Budget.
A motion was made by Director Samuel Barker and seconded by Vice President Porter
Flewellen approving Resolution No. 30. The vote was as follows:
Ayes: Director Samuel Barker, Vice President Porter Flewellen, Director Dr.
Chris L. Warford, and President Rikki Wheeler
Nays: None
Other: Director James Coker (Absent), Director Brian Montgomery (Absent),
Director Emily Wallace (Absent)
Approved
RESOLUTION NO. 30
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
CRIME CONTROL AND PREVENTION DISTRICT ADOPTING A BUDGET
FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2013, AND
ENDING SEPTEMBER 30, 2014, IN ACCORDANCE WITH CHAPTER 363
OF THE TEXAS LOCAL GOVERNMENT CODE AND THE ALTERNATIVE
PROCEDURES ADOPTED BY THE DISTRICT; MAKING OTHER
CCPD Board Regular Meeting Minutes
July 09, 2013
Page 3 of 4
PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
Agenda item La. was considered.
1. MINUTES
a. Consider approving the minutes of the Baytown Crime Control and Prevention
District (CCPD) Board Regular Meeting held on June 11, 2013.
A motion was made by Director Samuel Barker and seconded by Director Dr. Chris L.
Warford approving the June 11, 2013, CCPD Board Regular Meeting minutes. The vote was as
follows:
Ayes: Director Samuel Barker, Vice President Porter Flewellen, Director Dr.
Chris L. Warford, President Rikki Wheeler
Nays: None
Other: Director James Coker (Absent), Director Brian Montgomery (Absent),
Director Emily Wallace (Absent)
Approved
4. BUSINESS ITEMS
a. Consider the election of officers for President and Vice President; and the
appointment of the Secretary.
The Board agreed that the election of officers be considered together.
A nomination was made for all current officers Rikki Wheeler, President; Porter Flewellen, Vice
President; and the City Clerk as Secretary to remain.
A motion was made by Director Samuel Barker and seconded by Director Dr. Chris L.
Warford approving the electing of Rikki Wheeler as President, Porter Flewellen as Vice
President, and the appointment of the City Clerk as Secretary. The vote was as follows:
Ayes: Director Samuel Barker, Vice President Porter Flewellen, Director Dr.
Chris L. Warford, President Rikki Wheeler
Nays: None
Other: Director James Coker (Absent), Director Brian Montgomery (Absent),
Director Emily Wallace (Absent)
CCPD Board Regular Meeting Minutes
July 09, 2013
Page 4 of 4
Approved
5. REPORTS
a. Receive the Baytown Crime Control and Prevention District's (CCPD) Revenue and
Expenditure Report for the Quarter Ending June 30, 2013.
Finance Director, Louise Richman presented the agenda item and stated that the sales tax
revenues were 20% higher than last year and the year -to -date 10% higher than last year. Ms.
Richman stated, in regards to expenditures, that the budget was over by $447, but will balance
out.
b. Receive the Baytown Crime Control and Prevention District's (CCPD) Quarterly
Investment Report for the Quarter Ending June 30, 2013.
Ms. Richman presented the Baytown Crime Control and Prevention District's Quarterly
Investment Report for the Quarter ending Jane 30, 2013, and stated that the current ending
balance was $335,000 with an interest rate of 0.0771 %.
6. MANAGER'S REPORT
a. Reminder that the next Baytown Crime Control and Prevention District meeting is
scheduled for October 08, 2013, at 4:30 P.M. in the City Council Chamber, City Hall, 2401
Market Street, Baytown, Texas.
Assistant General Manager Troller stated that the next meeting will be held on October 08, 2013,
in the City Council Chamber, at 4:30 P.M.
7. ADJOURN
With there being no further business to discuss, President Wheeler adjourned the July 09,
2013, Crime Control and Prevention District (CCPD) Board Regular Meeting at 4:41 P.M.
•o�yN CRIMFC °'.
t
011
yT;
Le teia Brysch, Se& tart'. _
City of Baytown