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1986 05 22 CC Minutes60522-1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN May 22, 1986 The City Council of the City of Baytown, Texas, met in regular session on Thursday, May 22, 1986, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following attendance: Fred T. Philips Jimmy Johnson Perry M. Simmons J Ron Embry Roy Fuller Rolland J. Pruett Emmett 0. Hutto Fritz Lanham Larry Patterson Randy Strong Lynda Kilgore Councilman Councilman Councilman Councilman Councilman Councilman Mayor City Manager Assistant City Manager City Attorney Deputy City Clerk The meeting was called to order with a quorum present. The invocation was offered by Councilman Philips, after which the following business was conducted: Consider Minutes for the Regular Meeting Held on May 8, 1986 and the Special Meeting Held on May 13, 1986 Councilman Philips moved for approval of the minutes for the meetings held on May 8, 1986, and May 13, 1986; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Pruett Nays: None Abstaining: Mayor Hutto Citizen Communications Mr. George Fannett and Ms. Anita Jean Allen had both requested to appear, but neither was in attendance. Consider Proposed Ordinance, Amending Chapter 27 of the Code of Ordinances by the Addition of Section 27-35, Commercial Setback Requirements." Bill Cornelius, Director of Planning and Traffic, stated that our present ordinance concerning commercial setback requirements does not speak specifically to commercial 60522-2 Minutes of the Regular Meeting - May 22, 1986 developments. This amendment would provide Section 27-35, titled "Commercial Setback Requirement" to speak directly to commercial establishments. This amendment would require a minimum of 20 foot setback for all developments, and 20 feet setback on corner lots. It would also require that development adjacent to streets identified on the major thoroughfare plan have a minimum set back of 35 feet in the front or 20 feet if siding on the thoroughfare. Also, transitional building lines having a minimum angle of 45 degrees are to be provided where an offset in building lines is greater than five feet. This amendment is intended to accomplish two things; one, to deal with visual obstructions that can result from a commercial building being on a property line, which they now have authority to do; also the reason for the additional footage setback required on thoroughfares is in case there is a need to widen a thorough- fare, we would not be required to acquire buildings in order to make that improvement. During the discussion concerning this item, Council expressed concern that at a commercial location the proposed requirements would be too stringent, taking property needed for the structure. The suggestion was made that requiring more right of way would accomplish the same purpose. Council took no action. Consider Proposed Ordinance, Amending Section 31-59, of the Code of Ordinances to Provide for Discontinuation of Water Services for Non -Payment Through Issuance of "Hot Checks." This ordinance would change Sub -section D of Section 31-59, "Procedures and remedies for non-payment of water bills and violation of City Ordinances." This amendment would give the city the right to cut off and discontinue water service until all charges due have been paid should any person give the city a check in payment of water services which is not honored by the drawee bank for any reason. The additional charge of ten dollars to be charged to the person giving the check is the same as is stipulated in the ordinance at the present time. Mayor Hutto inquired as to whether there would be exceptions to this amendment, stating that because of the economic situation there are people facing hard times that have never had problems in the past. Councilman Fuller stated that he would hope that we would follow the guidelines of "reserving the right" to discontinue service or not, keeping in mind our customers who have never had problems before. Mr. Lanham stated that we have an option here, but that we "reserve the right" to cut off the service. He stated this ordinance is for the habitual bad check writer, and that the same discretion that is used now will be followed , in the future. Councilman Embry moved for the adoption of the ordinance; Councilman Pruett seconded the motion. The vote follows: 60522-3 Minutes of the Regular Meeting - May 22, 1986 Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller, and Pruett Mayor Hutto Nays: None ORDINANCE NO. 4458 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AMENDING THE CODE OF ORDINANCES, SECTION 31-59, "PROCEDURES AND REMEDIES FOR NON-PAYMENT OF WATER BILLS AND VIOLATIONS OF CITY ORDINANCES," TO PROVIDE FOR DISCON- TINUATION OF WATER SERVICE FOR PAYMENT WITH A HOT CHECK; REPEALING INCONSISTENT ORDINANCES; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Amending Section 31-58a of the Code of Ordinances to Provide for Discontinuation of water Service Twelve (12) Days After the Payment Due Date During the calendar year 1985, the city's water billing division suffered losses in the amount of $70,564.76. After deposits were applied to the accounts and'the accounts were finaled out, losses remained at $51,108.06. This amount was written off as a loss and assigned to a collection agency. Adhering to the current requirements of city ordinance Section 31-58a, accounts are not terminated until the third consecutive bill is delinquent and the delinquent notice has been mailed. This amounts to 115 days of water consumption. The average delinquent bill for 1985 was $126.92. After the account is finaled and water service is terminated, the $35 deposit is credited to the bill, reducing the loss to $91.92 per account. With our deposit currently at $50, this figure would be reduced to an average of $76.92 per account. This would project an average annual loss at $42,767.52. The amendment would change the water termination date to twelve (12) days after the first bill is due. The first bill is mailed after 44 days of consumption (30 days usage read and 14 days usage while preparing bill for mailing). It is due fourteen (14) days from the mail date. If the bill is not paid by the due date, notices will be sent from the Utility Office with water termination date for non-payment set at twelve (12) days from the due date. This reduces 115 days of usage to approximately seventy (70), and reduces losses by $49.22 per account or sixty-four (64%) percent before it is written off and assigned to a collection or credit establishment. The change in the ordinance will not adversely affect the citizens of this community who pay their bills on time. It has been found that a majority of bad debt accounts are from individuals that reside in the community for a brief period of time, usually less than a year, and leave no forwarding address. There will undoubtedly be cases where a good paying citizen overlooks a bill or the bill is lost in the mail, and they will receive a delinquent notice. 60522-4 Minutes',of the Regular Meeting - May 22, 1986 These situations arise regardless of the billing system in use and will have to be handled accordingly. By adopting this change in our ordinance, we will also be in.keeping with the billing policies and practices held by the other two utilities in our city. This change would be a more effective method by which the city could gain better control of its cash and reduce revenue losses. Council expressed concern that discretion be used in the handling of this amendment. Councilman Fuller moved for the adoption of this ordinance; Councilman Embry seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None ORDINANCE NO. 4459 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AMENDING THE CODE OF ORDINANCES, SECTION 31-58, BILLING; PAYMENT; PENALTY; DISCONTINUANCE OF SERVICE," TO PROVIDE FOR DISCONTINUATION OF WATER SERVICE TWELVE DAYS AFTER THE PAYMENT DUE DATE; REPEALING INCONSISTENT ORDINANCES; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, creating an Emergency Medical Services Advisory Committee Larry Patterson, Assistant City Manager, stated that this was a request of the Ambulance Committee, to create an ongoing advisory committee to review and recommend changes regarding emergency medical services. The committee would be composed of nine members to be made up of three repre- sentatives from the hospitals in the city limits, a repre- sentative from Lee College EMS Program, one from local business, one from the East Harris County Medical Community, one from a local service organization and two interested citizens. The terms would be for three years. The committee would also be served by two ex officio members which would be the City Health Officer and the Chief Sanitarian. Mr. Patterson explained that this committee would not have powers to regulate emergency medical service, but one who could look at the field, analyze and make changes, and make recommendations to council. In response to an inquiry from Councilman Embry, Mr. Patterson explained that this committee would in effect merge with the Ambuance Committee which would go out of existence. This new committee would be a long-term replace- ment for the existing Ambulance Committee. The Mayor and council had several questions concerning the make up of the commitee and who the representatives should be. Council decided to schedule a work session on June 12, at 6:00 p.m. to discuss the make up of this committee. 60522-5 Minutes of the Regular Meeting - May 22, 1986 Consider Proposed Ordinance, Awarding Contract for Lynchburg - Cedar Bayou Water Line Mr. Lanham stated that these bids were taken based on the requirements and the needs of the developers who are requesting the water. The base bid is•for a 3" and 6" water line. The alternate bid is for a 12" and 6" water line. The 12" line would be for future use in the area north of our existing city limits. The low bid on this job was $12,668 and an alternate bid of $18,021. The developers would pay the $12,668 for the base bid with the city paying the $5,353 for oversizing the water line. Councilman Philips moved for adoption of the ordinance; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller, and Pruett Mayor Hutto Nays: None ORDINANCE NO. 4460 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH R.L. UTILITIES, INC. FOR THE LYNCHBURG-CEDAR BAYOU WATER LINE; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. For bid tabulation, see Attachment "A." Consider Proposed Ordinance, Awarding Bid for the Development of Airhart Park Bobby Rountree, Director of Parks and Recreation, informed council that JAHO, who was the low bidder on this project, has done other work for the city, including the recent construction of the East Little League Park and the Republic of Texas Plaza. He stated that the funding for this is coming from the 1981 Bond Program, and Community Development Fund, as well as Texas Parks and Wildlife grant money. Councilman Fuller moved to approve this ordinance; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None ORDINANCE NO. 4461 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTESV TO A"CONTRACT WITH JAHO CON- STRUCTION COMPANY FOR AIRHART PARK; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. For bid tabulation, see Attachment "B." 60522-6 Minutes of the Regular Meeting - May 22, 1986 Consider Proposed Ordinance, Accepting Dedication of Utility Easements from Overseas (San Jacinto) Ltd. City Attorney, Randy Strong, reminded council that back in January these people had come to council concerning San Jacinto Crossing. Apparently what had happened is that during the construction of the utilities, water and sewer lines, and so forth, some of these lines were put outside the right-of-way that was dedicated to the city. They were built according to city specifications and what the developer did was to give us the additional easement to contain these utilities. Council accepted this dedication back in January. Mr. Strong stated that recently the developer had been back in touch with him after discovering some minor discrepancies in field notes of those easements. This ordinance is a rededication of this easement to include these minor changes. Councilman Embry moved to approve this ordinance; Council- man Pruett seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None ORDINANCE NO. 4462 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE UTILITY AND EASEMENT DEDICATION BY OVERSEAS (SAN JACINTO) LTD; REPEALING THE ACCEPTANCE OF ANY INCONSISTENT TRACTS DESCRIBED IN ORDINANCE NO. 4348; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Authorization to Purchase a Boring Machine for City Crews to Use When Laying Lynchburg -Cedar Bayou/Raccoon Drive Water Line Mr. Lanham stated that several months ago council approved the laying of the water line along Lynchburg -Cedar Bayou and Raccoon from the vicinty of Whispering Pines to the Trailwood Subdivision with city forces. This job is going to require extensive boring. We had a boring machine in the budget, but it was cut out when the budget cuts were made. The estimated boring cost on this one job be approximately $10,000 more than the cost of the machine, which is $12,650. The life of the machine would be eight to ten years and would take care of other boring needs. Yearly contract costs from 1982 through 1984, indicate that $16,288 was spent for boring contracts. Councilman Simmons moved to authorize the administration to advertise for bids on a boring machine; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, and Purett Mayor Hutto Nays: Councilman Fuller 60522-7 Minutes of the Regular Meeting[ - May 22, 19.86 Consider Approval of Plans for 1986 Street Improvement Program and Authorize Advertisement for Bids Norman Dykes, City Engineer, presented the plans for the 1986 Street Improvement Program to council. He stated that the plans call for the reconstruction of one street and asphalt overlays on six others. The estimated cost for this street program is $180,000. The money for the 1986 Street Improvement Program is available in the 1985-86 General Fund. Councilman Philips moved to approve the plans for the 1986 Street Improvement Program and authorize advertisement for bid. Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None Consider Approval of Plans for Eva Maud Water Line Replace- ment and Authorize Advertisement for Bids Wayne Smith and Associates have completed the plans and specifications for the water line replacement in the Eva Maud Subdivision. The job consists of installing approximately 180000 feet of 4", 6" and 8" water line in the Eva Maud/Bowie Subdivision. The estimated cost of the project is $458,950. Funds are available from the 1981 Bond Program for this project. Councilman Simmons moved for approval of plans for Eva Maud water line replacement and authorization for advertisement for bids. Councilman Embry seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None Consider Approval of Plans for Storm Drainage Project on Beaumont Street and Ward Road and Authorize Advertisement for Bids Mr. Lanham reported -that the sale of bonds a few days ago enabled the city to go ahead with this phase of the drainage work in the vicinity of Highway 146 and Ward Road. This work will be funded from 1981 bond funds, and the estimated cost is $1,233,490; with $185,525 coming from past bond sales and $1,160,000 from bonds currently being sold. 60522-8 Minutes of the Regular Meeting - May 22, 1986 Councilman Johnson moved for approval of plans for storm drainage project on Beaumont Street and Ward Road and authorized advertisement for bids. Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None Consider Approval of Plans and Specifications for Concession/ Restroom/Storage Building at the Village Lane Soccer Fields Bobby Rountree, Director of Parks and Recreation, stated that a year or so ago the city entered into an agreement with Harris County to construct five soccer fields on seventeen acres of property off Baker Road near Village Lane. Those fields have been constructed and we would now like to construct a concession/ restroom/storage building which would help the Baytown Saints Soccer Association become self-supporting. The soccer association is going to do all the painting, all inside construction, and will provide the equipment for the inside of the concession building. They will also pay the utility bills and handle all the upkeep of the fields. There are over 400 youngsters involved in this program. The building is approximately 800 square feet, and the cost is approximately $32,000. Councilman Embry moved for approval of these plans and specifications; Councilman Fuller seconded the motion,. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None Discuss Acceptance of Dedication of Unimproved Right of Way, Being an Extension of Wye Drive Leroy B. Walker owns a certain tract of land beginning at the east end of Wye Drive just beyond the Police Department Building. He has indicated that the Baytown Police Association has requested a road easement extending from the end of Wye Drive for a distance necessary to allow them access to a piece of property they intend to improve. Mr. Walker indicates that he would like to dedicate this roadway to the City of Baytown with the hope that the City Council will make an exception to the policy regarding the installation and improvement of city streets. Neither Mr. Walker nor the Baytown Police Association have indicated that they are interested in providing funds for the development of the extension of Wye Drive. At such time in the future if we decide to develop this into a city street, it would be at city expense. Mr. Lanham stated that this easement is abutted by city property on both sides and that an exception should be granted because this case is different than one where property is dedicated to aid in development of the parcel. 60522-9 Minutes of the Regular Meeting - May 22, 1986 Councilman Philips moved to accept the dedication of unimproved right of way; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None Abstaining: Councilman Johnson Consent Agenda Council considered the consent agenda as follows: a. Proposed Ordinance No. 60522-8, will award the bid for the air-conditioning compressor replacement. Bids were mailed to ten vendors and nine proposals were received. This compressor replacement is for the Parks and Recreation Building. The low bidder meeting specifications if Young Plumbing & Hearing Company with a bid amount of $3,240.22. The bid of J.A. Thurman Heating ($2,390) and Payne Air Conditioning ($2,625) offered a smaller compressor than needed to complete the job. We recommend the low bidder meeting specifications, Young Plumbing & Heating, be awarded this contract. b. Proposed Ordinance No. 60522-9, will award the annual fly ash stabilized calcium base contract. Bids were mailed to five vendors and only one response was received. The low bidder meeting specifications is Gulf States Materials, Inc. in the amount of $23,000. We recommend the low bidder, Gulf States Materials Inc., be awarded this contract. c. Proposed Ordinance No. 60522-10, will award the proposal for Smoke and Intrusion System. We solicited proposals from five contractors and two proposals were received. Wells Fargo Alarm Services submitted the low bid of $2,690. This bid was taken through the sealed competitive process. Attached is Senate Bill No. 802 which explains this process. Because of this we cannot expose the offerings to the public until the contract is awarded, therefore a bid tabulation was not prepared. This information is available ahead of time if Council wishes to review the tabulation. We recommend the low bidder, Wells Fargo Alarm Services, be awarded this contract. 60522-10 Minutes of the Regular Meeting - May 22, 1986 d. Proposed Resolution No. 948, will authorize the City Manager of the City of Baytown to make application to the Houston -Harris County Area Agency on Aging for grant funds for the City of Baytown Senior Citizen Taxi Program. The amount of this grant would be $24,500. The Senior Citizen Taxi Program has been partially funded by grants from the Area Agency on Aging since May, 1977. Reductions in federal funding threaten this resource. This application is for 40% of the anticipated 1986 budget. The balance of the funding has come from city budgeted funds and in -kind resources. Total budgeted funds are $55,750. We recommend approval of Proposed Resolution No. 948. Councilman Fuller moved for adoption of the Consent Agenda Item Nos. a through d; Councilman Embry seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None ORDINANCE NO. 4463 AN ORDINANCE ACCEPTING THE BID OF YOUNG PLUMBING AND HEATING FOR THE REPLACEMENT OF AN AIR CONDITIONING COMPRESSOR AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF THREE THOUSAND TWO HUNDRED FORTY AND 22/100 ($3,240.22) DOLLARS. (Proposed Ordinance No. 60522-8) ORDINANCE NO. 4464 AN ORDINANCE ACCEPTING THE BID OF GULF STATES MATERIALS, INC. FOR THE ANNUAL FLY ASH STABILIZED CALCIUM BASE COURSE CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWENTY-THREE THOUSAND AND N0/100 ($23,000.00) DOLLARS. (Proposed Ordinance No. 60522-9) ORDINANCE NO. 4465 AN ORDINANCE ACCEPTING THE BID OF WELLS FARGO ALARM SERVICES FOR THE PURCHASE OF FIRE AND BURGLAR ALARM SYSTEMS AND AUTHORIZING THE PAYMENT BY THE,CITY OF BAYTOWN OF THE SUM OF TWO THOUSAND SIX HUNDRED NINETY AND N0/100 ($2,690.00) DOLLARS. (Proposed Ordinance No. 60522-10) RESOLUTION NO. 948 A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF BAYTOWN TO MARE APPLICATION TO THE HOUSTON-HARRIS COUNTY AREA AGENCY ON AGING FOR FOR GRANT FUNDS IN THE AMOUNT OF TWENTY-FOUR THOUSAND FIVE HUNDRED AND N0/100 ($24,500.00) DOLLARS FOR THE CITY OF BAYTOWN SENIOR CITIZENS' TAXICAB PROGRAM. For bid tabulations, see Attachments "C" through "E." 60522-11 Minutes of the Regular Meeting - May 22, 1986 Consider Appointment to the Cultural Arts Council This appointment will be made at the next meeting. Consider Appointments to the Planning Commission Councilman Philips moved to reappoint Mike Finley, Jack Walmsley, H.J. Tarski, and Perry Walker to another two-year term as members of the Planning Commission. Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None Consider Appointments to Baytown Housing Finance Corporation Board Mayor Hutto stated that he had appointed Pete Alfaro, John Lefeber, and Lamar Kelley to the Baytown Housing Authority which makes them eligible for appointment to the Baytown Housing Finance Corporation. Councilman Embry moved to appoint these three to the Baytown Housing Finance Corporation Board; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None City Manager's Report Bond Sale - Mr. Lanham reported that since the bond sale the interest rates have gone up and that if we sold those bonds today the interest rate would be a quarter higher than we had to pay. Oil Derrick - The oil derrick that was donated by Gulf Oil Company after Hurricane Alicia was erected yesterday by Brown and Root at Bayland Park. Brown & Root donated the equipment and manpower to erect the derrick, and they also attached a Sesquicentennial flag to the top. Mr. Lanham stated that the administration may come to council at a later date with a resolution that would officially express appreciation to Gulf and to Brown and Root. 60522-12 Minutes of the Regular Meeting - May 22, 1986 Removal of Medians on North Main - Mr. Lanham reported that the county has taken bids on the removal of the medians on North Main. The estimate, which included a 25% contin- gency, was $417,500. The bids came in at $255,809, which makes the city's share about $128,000 instead of about $208,000. Elevated Storage Tank - The contractor completed driving the piling yesterday, and steel should be moved in shortly. Community Development Paving Project - Angel Brothers has laid about 425 feet of storm sewer on Huggins and has installed the pipe between Ohio and Michigan. Sliplining Projects - There are two of these projects. The contractor on the Huggins project has installed about 1,300 feet of 12" sanitary sewer sliplining. This job is about 32% complete. The other contractor is working between Ward Road and Monroe Street and has installed 420 feet. In the Stimpson-Griffin Street area, they have installed 725 feet. This job is 54% complete. Garbage Pickup - Garbage will be picked up on Monday even though it is a holiday. School will be in session and a lot of people will feel that garbage will be picked up, so we are going to do so. Workmen's Compensation - Mr. Lanham reported that we have received a very good report from our workmen's compen- sation carrier. In the first quarter of this year, incurred losses were under $6,000 which compares favorably with the prior year's incurred loss of $163,000. He stated that our risk management program and the sensitivity of all supervisors and employees is paying off. Recess into Executive Session to Discuss Pending and Contem plated Litigation a. Brownwood - Mayor Hutto recessed the open meeting into executive session to discuss pending and contemplated litigation pertaining to Brownwood. When the open meeting reconvened, he announced that there was no action as a result of the executive session. Adjourn There being no further business to be transacted, the meeting was adjourned. 1 /11 / gore, Approved: f Eileen P. Hall, City Clerk ty Clerk FU Attachment "A" LYNCHBURG-CEDAR BAYOU WATER LINE CONSTRUCTION Job No. 8605-01 Bid Results May 19, 1986 Angel Brothers Enterprises, Inc. Bill McDonald Construction Company Conex, Inc. H. B. Hamilton R. L. Utilities, Inc. Terry/Johnston Construction Company, Inc. Base: Alternate: 12,923 18,888 - #2 13,950 19,450 - 03 18,688 27,688 18,058 25,977 12,668 18,021 - 1 19,023 25,708 Base Bid: Involves laying 616 feet of 3" water line along Lynchburg - Cedar Bayou, beginning at the Timber Ridge Subdivision Water Plant and extending to Roberts Street. A. 6" line picks up at Roberts Street and runs south along Lynchburg -Cedar Bayou approximately 760 feet. Alternate Bid: Involves laying 61 feet of 3" water line, beginning at Timber Ridge Subdivision Water Plant and extending across Lynchburg -Cedar Bayou, where it ties into a 12" water line running 555 feet east along Lynchburg -Cedar Bayou to Roberts Street. A 6" line picks up at Roberts Street and runs south along Lynchburg -Cedar Bayou approximately 760 feet. Attachment "B" BUSCH, HUTCHISON & ASSOCIATES, INC. CONSULTINGENGWEEMS ANO ARCHITEC'S 1 107 FLEETW000 DRIVE • BAYTOWN, TEXAS 77520 • Pr*Ob'E i71 3> 422 82 • i 3333 EASTSIOE. SUITE 265 • HOUSTON, TEXAS 77098 • f71 31 523 236- Nay 20, 1986 Honorable Mayor & City Council City of Baytown P.O. Box 424 Baytown, Texas 77522 CONTRACT AWARD RECOMMENDATION AIRHART PARK Job No. 85-3020 Six bids were received and opened on Tuesday, ;lay 20, 1986 at 10:00 A.M.. They were: Jaho Sheats Chatham Sans/Par Speer Holley Bro. $107,511.75 S108,949.00 $109,828.00 S149,473.-'� 164,000.C•, $181, 900 . G". The bid received under the nave Jaho is in reality .B. Hamilton Construction Company, a local firm that has done numerous jobs of this type and size for the city and commercial interests. They are fully capable of handling this project and we recommend that they be awarded the contract as low bidder. Sincerely, ��•�� David L. Black, P.E. DLB/db M F OS800N3A 01 01 0311VW SOlel *dOSS3ddMOJ *80SS38dWO) : MON3 398VI H9110N3 398Vl : V 0383110 ION 3AVHol V 03833JO ION 3AYHs::SNOlI10NO3 1VIJIdS SAVO ol: i SAVO Pl: i SAVO ti: SAVO Pl: :A83AII30 'SNOIIV)I3153dS 63d'i 'IN3W33Vld38 80SS3ddWO3: 19zolvils It :00lsz9lz 11 I 9NINO111ONO) bly! V3 I !3)idd 'IX3;30tad 1103316d *IX3;3318d IINAM18d '1X3,3J18d 11N0MIdd 'IX3i33ldd IINN- NOlIdld)S30: IlKR'l AID 'IM31111 ANYdRO3 I HI80ASNIV'I'IN03 Hniffidkh AV9: 9NlIV3H Nvwdnki*vor: *NOIIIONO) SIV 3NAVd: I I I Nwivinevi oie NAOIAVS 30 1113 *W*d 00:Z 99-9-S :31VO 09-YO98 438WON 010 IN3W33V1d38 80SS38dWO) DNINO[IIGNOJ 81V :31111 ,,o,, 4uawqoe4,4v CITY OF BAYTOWN BID TABULATION PAGE 2 TITLE: AIR CONDITIONING COMPRESSOR REPLACEMENT 810 NUMBER: 8604-60 DATE: 5-6-86 2:00 P.M. ,ITEM, QTY ;COX A/C I HEATING CO.;R.A. BLACKWELL , !WAYNE JUTH SERVICES ;YOUNG PLUMBING 6 HTG.; i ,UNIT ,DESCRIPTION :UNIT PRICE-EXT. PRICE'UNIT PRICE'EXT. IiNO RESPONSE PRICE'UNIT PRICE'EXT. PR10E'UNIT PR10E'EXT. P �' i 1 i EA.�AIR CONDITIONING ;COMPRESSOR REPLACEMENT, 5,185.001 3,690.00, ' ' 3,240.22: , ;PER SPFCIFICATIONS. ' , - DELIVERY: ;10 DAYS ,2 WEEKS 14 DAYS SPECIAL CONOITIONS:;'BIO RETURNED TO ; VENDOR BECAUSE ; ARRIVED AFTER BID OPENING TIME. ' CITY OF BAYTOWN 810 TABULATION PAGE 3 TITLE: AIR CONDITIONING COMPRESSOR REPLACEMENT BID NUMBER: 8604-60 DATE: 5-6-86 2:00 P.M. 1. 1. : :YATES A/C ; SMALLEVS A/C ' ;ITEM; QTY ;UNIT ;DESCRIPTION ;UNIT PRICE:EXT. PRICE:UNIT PRICE:EXT. PRICE:UNIT PRICE:EXT. PRICE;UNIT PRICE:EXT. PRi: l ; EA. 'AIR CONDITIONING ; ; 4,600.00; ; 4,800.00: ; ;COMPRESSOR REPLACEMENT ;PER SPECIFICATIONS. DELIVERY:;AS REQUIRED ; 10 DAYS : ; : ; ; ; : : : Attachment "D" CITY OF BAYTOWN 810 TABULATION TITLE: ANNUAL FLY ASH STABILIZED CALCIUM BASE COURSE BID NUMBER: 8604-61 DATE: 5-6-86 2:00 P.N. GULF STATES MATERIAL: PARKER BROTHERS :ORAVCO BASIC MAT. ; ;ITEM; QTY ;UNIT ;DESCRIPTION ; ► , —� :UNIT PRICE,EXT. PRICElUNIT PRICE:EXT. PRICH UNIT PRICEIEXT !ANNUAL FLY ASH STABILIZED, + ► PW PRICE!UNIT PRICEIEXT ;CALCIUM BASE COURSE, PER ; , , '1 !SPECIFICATIONS. ; ; ► , 1. ! 2000! TONSIFLY ASH STABILIZED ; 8.50 ! 17,000.00! ! :CALCIUM BASE DELIVERED ! !FOB JOBSITE ! 2. ! 10001, TONS',FLY ASH STABILIZED ! 6.00 ! 6,000.00: ! ! ! ! ! !CALCIUM BASE PICKED -UP ! ! ! ! ! ! ! !FOB PLANTSITE ! ! ! ! ► ' ' ' ' + ► ► ! ! ! ! TOTAL: ! ! 23,000.001 ! ! ! ! ! ! ! ! ! DELIVERY: :24 HOURS ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! SPECIAL CONOITIONS:! ! 100 NOT SUPPLY THE THEY FEEL SPECIFICATIONS ! ! ! ! ! ! ! ! !REQUESTED PRODUCT. :ARE WRITTEN TOO TIGHTLY ! ! :AROUND SPECIFIC PRODUCT. : ! ! � ! :BIOS SENT TO 5 VENDORS.