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1986 04 10 CC Minutes60410-1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN April 10, 1986 The City Council of the City of Baytown, Texas, met in regular session on Thursday, April 10, 1986, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following attendance: Fred T. Philips *Jimmy Johnson Perry M. Simmons Ron Embry Roy Fuller Gerald Dickens Rolland J. Pruett Emmett 0. Hutto Fritz Lanham Larry Patterson Randy Strong Eileen P. Hall Councilman Councilman Councilman Councilman Councilman Councilman Councilman Mayor City Manager Assistant City Manager City Attorney City Clerk The meeting was called to order with a quorum present. The invocation was offered by Councilman Embry, afterwhich the following business was conducted: Consider Minutes for the Regular Meeting Held March 27, 1986 Councilman Philips moved for approval of the minutes for the meeting held on March 27, 1986; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Hutto Nays: None Receive Petitions There were no petitions presented. Consider Proposed Resolution, Canvassing the Results of the Municipal Election' Held on' April 5, 1986 Council canvassed the election returns which reflected the following: FOR COUNCILMAN DISTRICT NO. 1 Perry M. Simmons Mario Delgado 2,200 votes 1,780 votes 60410-2 Minutes of the Regular Meeting - April 10, 1986 FOR COUNCILMAN DISTRICT NO. 4 Jimmy Johnson Carrol F. Burrell 2,593 votes 1,174 votes FOR COUNCILMAN DISTRICT NO. 5 Allen Cannon 1,700 votes Rolland J. Pruett 2,203 votes Councilman Johnson moved to adopt the proposed resolution; Councilman Dickens seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Hutto Nays: None RESOLUTION NO. 945 A RESOLUTION CANVASSING THE RETURNS OF THE REGULAR MUNICIPAL ELECTION HELD WITHIN THE CITY OF BAYTOWN ON THE 5TH DAY OF APRIL, 1986, FOR THE PURPOSE OF ELECTING THREE (3) COUNCILMEN FROM THE RESPECTIVE DISTRICTS NOS. ONE (1), FOUR (4), AND FIVE (5) TO SERVE REGULAR TWO YEAR TERMS; DECLARING THE RESULTS OF SAID ELECTION; FINDING THAT NOTICE OF SAID ELECTION WAS DULY AND PROPERLY GIVEN AND THAT SAID ELECTION WAS PROPERLY HELD AND THE RETURNS THEREOF MADE BY THE PROPER OFFICIALS IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. Administer Oaths of Office to Newly Elected Council Members Judge Raymond Donnelly administered the oaths of office to the newly elected council members --Perry M. Simmons, Jimmy Johnson and Rolland J. Pruett. Resolution and Plaque Recognizing Councilman Dickens Councilman Simmons read Resolution No. 944, recognizing Councilman Gerald Dickens for his service to the City of Baytown as Councilman from District No. 5. Councilman Philips moved to adopt the resolution; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None Mayor Hutto presented former Councilman Dickens with a plaque, recognizing him for his service to the City of Baytown as Councilman from District No. 5. 60410-3 Minutes of the Regular Meeting - April 10, 1986 RESOLUTION NO. 944 A UNANIMOUS RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, FORMALLY RECOGNIZING AND THANKING GERALD DICKENS FOR 'HIS SERVICE TO HIS COMMUNITY AS COUNCILMAN FOR DISTRICT NO. 5 FROM MAY, 1983, THROUGH APRIL, 1986, AND RECOGNIZING SOME OF THE ACCOMPLISHMENTS HE WAS INSTRUMENTAL IN BRINGING ABOUT DURING 'HIS TENURE IN OFFICE. Elect Mayor Pro Tempore Councilman Simmons moved to elect Councilman Philips to serve as Mayor Pro Tempore; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None Consider Proposed Ordinance, Deleting Subsection 34-48 (c) (3) of the Code of Ordinances Which Prohibits Septic Tanks in V1-30 or Al-30 Zones According to the Applicable Flood Insurance Rate Map This was discussed at the last council meeting, and the administration was asked to place this matter on the agenda. Presently, spptic tanks are prohibited in Zones V1-30 and Al-30. The proposed ordinance will permit septic tanks in these zones; however, all other city, county and state regulations would have to be met. The administration recommended approval of the ordinance. Councilman Embry moved for adoption of the ordinance; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None ORDINANCE NO. 4421 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AMENDING CHAPTER 34 "WASTE DISPOSAL," BY REPEALING SECTION 34-48(c)(3) OF THE CODE OF ORDINANCES WHICH PRO- HIBITS PRIVATE SEWAGE FACILITIES IN CERTAIN AREAS; AND PROVIDING FOR THE EFFECTIVE DATE OF THE SAME. 60410-4 Minutes of the Regular Meeting - April 10, 1986 Consider Proposed Ordinance, Awarding Interim Emergency Ambulance Service Contract Councilman Philips stated that the ambulance committee had met eight times expending about two hours each time. The committee was composed of staff representatives, council representatives, representatives from the medical community, including the city's health officer and representatives from Lee College. The first time specifications were prepared and bids received, the bids came in at too great a cost to the user and to the taxpayer; therefore, it was determined that those specifications should be trimmed. The committee went back and looked at the specifications, altered the specifications, received council approval and bid for an interim emergency ambulance service contract. The entire procedure has been open and above board and in accordance with the standards for open competitive bidding as required by statute. The result is that the committee is recommending the acceptance of the low bidder at a subsidy reduction of about 33% and at a reasonable per trip cost to the user. Larry Patterson, Assistant City Mananger, emphasized that this is a contract for interim service which would be for a six-month period to begin on May 1. Four bids were received with the low bid being that of Medic I Ambulance. The high points of that bid are the fact that the base run has a tier structure. For an advance life support run, the cost for the patient would be $65.20. For a basic life support run, the cost would be $60 with a mileage fee of $1.20 per mile. It would represent a city supplement for :the six-month period of $33,000 which is about a $2,500 per month decrease from what the city is presently paying. The committee has gone through a series of background checks on the vendor, and have met with the vendor in an interview situation. The specifications have been reviewed thoroughly with the vendor, and the committee has talked with the vendor on their plans to implement the service. Today, the ambulances that are to be in this area were inspected. All items were approved, and the committee recommends award of the contract to Medic I. - Mr. Patterson mentioned that the interim contract does represent an upgrade from where the city is at the present time. The specifications require that there be at least one advanced life support unit in Baytown on a 24-hour, seven-day a week basis. That ambulance will have a paramedic on board at all times. The ambulance must be engaged within one minute upon receipt of an emergency call. There will be an emergency dispatch maintained through the city's fire operations and a dispatch log will be maintained. It will be required that the ambulance service adhere to federal standards with regard to operation of an ambulance service. Those units will be marked with the 9-1-1 number. A medical reporting system consistent with the EMIS reports will be required. The ambulance must be equipped with radios that will provide for telemetry types of technology. The contractor will be required to have available to be on 60410-5 Minutes of the Regular Meeting - April 101 1986 board the units mast suits, cardiac thumper, and infant transporters. The transportors will be provided through the hospitals at the present time. The City of Baytown will provide housing for the ambulances. Fritz Lanham, City Manager, indicated that the adminis- tration had received a letter from Chuck Curtis, the second low bidder, submiting a notice of appeal due to the fact that Medic I had not submitted their bid in duplicate. The city attorney ruled that this was a minor irregu- larity and not substantive to the bid to cause it to be disqualified. In response to inquiries from council, the assistant city manager responded that presently three locations connected with the fire service were being considered for housing the units. There will be no real cost to the city to furnish this service because the utilities are required round the clock now. Herb Slatkin, resident of Baytown for about 16 years, stated that he had requested to appear because he had some questions concerning the ambulance service due to his health, but those questions had already been answered. Ken McNulty, resident and businessman in Baytown, was told in response to questions he had posed, that the city was not aware of any complaints concerning the present carrier and that the proposed contract did provide housing for six months and included a dispatcher to be provided by the city. Mr. McNulty spoke on behalf of the present ambulance provider, indicating that the present provider is a local business person and does take a personal interest in people and the community. Therefore, Mr. McNulty requested that council consider tabling action in order to survey the present provider. Councilman Johnson responded that since this is a public service, it was necessary for council to go to a competitive bidding process and that Mr. Navarre had elected not to bid. Mabel Padgett, a professional nurse and resident of Baytown since 1946, stated that she had been involved in nursing for fifty years and that she knew Mr. Navarre and knew that he was interested in the people of Baytown, especially senior citizens. She requested that council think about this carefully before making a decision. She felt that hometown people should be considered first. Dr. Ted Krell, East Harris County Medical Society, read a letter from that group dated September 3, 1985, which stated that -.the physicians of this area felt that the ambulance service should be of the finest quality and that it is very desirable that a trained paramedic accompany the ambulance on an emergency mission. 60415-6 Minutes of the Regular Meeting - April 15, 1986 Jim White inquired if it was mandatory to award a contract to be effective May 1 or would it be possible to extend the present contract another three months. Randy Strong, City Attorney, explained that the attorney general's opinion has changed somewhat in recent years as to what professional services are. For instance, the city now must take bids on insurance. Cities are exempt from bidding for professional services under the statutes, but with this attorney general's opinion the definition of professional services has changed. In order to protect the city, it is now necessary to bid the ambulance service. Mr. White expressed his concern with the problems that outlying areas are having with ambulance care and stated that he had spoken to several people who spoke highly of the present system. Therefore, he requested that council consider Mr. Navarre if time would allow. Glen Waterman, ambulance operator for 29 years, stated that he felt that it would be impossible for the recommended low bidder to provide the service for the amount bid. He stated that he had received a copy of the original specifications, but did not bid because the costs would be prohibitive. He pointed out that the committee did not include one provider of ambulance service and recommended that council reject all bids and invite a provider of the service to work with the committee to draw a workable contract. He recommended that council work with the present provider since he and his wife are Baytown residents and Baytown taxpayers and community leaders. Councilman Philips pointed out that on the first round of the bidding, input was solicited from all the ambulance companies who desired to bid, as well as from the expertise on the committee. The committee was not working in a vacuum. Jess Navarre, Navarre Ambulance Service, stated that he would be willing to extend the present contract for 60 to 90 days in order that this matter can be considered more fully at no increase in cost to the public. He expressed the feeling that the bid amount is too low and that the company would be back asking for more funds or simply leave. He indicated that the present contract states that the contract can be extended by mutual agreement. The city attorney acknowledged that the present contract states that the contract may be extended by mutual agreement; however, due to the statute, he had recommended competitive bids be taken and council desired to go to an increased level of service. Mr. Navarre indicated that just because a bid is given for a base charge, that did not mean that there are not hidden charges. Mr. Patterson responded that the committee was very careful about this and that the base charge does not include additional charges. 60410-7 Minutes of the Regular Meeting - April 10, 1986 Dr. Lewis E. Fraga stated that he had been in the area for the last six years and is familiar with the present provider. He stated that he did see a change in the service and when he spoke with Mr. Navarre about it, the problem seemed to be that the contract needed to be upgraded. He did feel that the level of ambulance service should always be of the highest quality and that it should be consistent. Mayor Hutto and Councilman Fuller expressed concern with the amount bid by Medic I for the ambulance service. The difference in the bids bothered them. Chris Navarre, son of Jess Navarre, was told in response to his questions that his father had not been invited to participate in the committee's development of the''bid, because the committee felt that this would be a conflict; however, he was invited as were all the prospective bidders to the pre -bid conference to provide input. Chris expressed concern with the kind of care the citizens of Baytown would receive under an unknown provider. He also stated that over the years his father had taken the lead to upgrade the ambulance service and that he had not bid because he felt that he would have to bid a price that would be too high. Councilman Simmons said that he would like to emphasize what he had been hearing in talking about an interim emer- gency ambulance bid which could be starting May 1 for six months. Down the line, the city is really looking toward a long range ambulance service which would be in the best interest of the citizen, which would please the medical community, which would please the city and which would be affordable to the citizens. However, the issue tonight is the interim contract. What he had heard was a complete lack of confidence in some of the bidders by certain knowledgeable people in the ambulance business. Secondly, he had heard alot of uncertainty about the ability of the bidders as to what type service they would be able to provide and the city will not know until they are engaged. Thirdly, he had heard that there is a lack of input into the committee as far as approaching the proper people and getting them involved. In view of Mr. Navarre's offer to continue for 60 to 90 days, he moved to reject the bids, and if it's legally possible, on the next agenda set an item to renegotiate a 90-day contract with Mr. Navarre during which interim the city can continue to work on the long range ambulance plan; Councilman Fuller seconded the motion. Dr. Fraga inquired as to what level of care would this provide, and Mr. Navarre responded that a paramedic would be provided. Dr. Suarez inquired if Mr. Navarre would keep records, and Mr. Navarre responded that they would be glad to provide records as far as times of response. Bill Atkinson, Chief Executive Officer of Humana Hospital, Baytown, explained that he has had a little over 10,000 field hours riding in an advanced level PMS System as advanced paramedic and as flight paramedic"during his undergraduate and graduate school years in a fairly progressive emergency 60410-8 Minutes of the Regular Meeting - April 10, 1986 medical service system. He also served as the Director of Emergency Medical Services Association for the University of North Carolina System during the development of a state-wide emergency medical program for the state of North Carolina. During that period he had had the opportunity to ride with over 200 advanced emergency medical service systems in the United States. Also, in running the largest hospital in town and working with the other two hospitals, he felt that the members of the committee were more than qualified to comment on medical costs and the equipment that is involved. In some cases the vehicle costs were discussed. He stated that Humana supplements the existing ambulance service by paying about $13,000 a year for indigent transfers. He felt that it is very important to realize that in looking at the emergency medical system in Baytown, Jess Navarre is not the issue. The problem is to realize that the face of emergency medical services in this country has changed over the last ten to fifteen years. Unfortunately for Baytown and for the citizens, we have not kept up with some of the basic changes that have occurred. The true level of EMS was born in the Vietnam war when it was realized that statistically persons injured on the battlefield of Vietnam had a better chance of survival than a person in a traffic accident on the highways of the United States. It was a tragic discovery, but it did lead to the investigation of emergency medical services. The federal government became involved in the late 601s. They explored and examined emergency medical services and came up with model systems. This is where the true advance life support systems were born. In the City of Baytown, there is a need for an advanced life support system, but more importantly and from a knowledge- able standpoint of the basics, some of the basics are missing, for example a 24-hour fully staffed dispatch center for emergency services. There is no recording of calls. There is no medical recording system as far as any treatment provided or drugs administered. The fact that there is no assurance that there is advanced life support means that when you call for an ambulance, it's like a roulette table, you don't know what you will get. He said that the ambulance associations had been mentioned earlier, and they are recognized as a lobby group, but there are agencies such as the Advanced Coronary Treatment Foundation. He had spoken with the past executive director of this organization,about the Baytown situation. Then Mr. Atkinson told him that Baytown needed some basic clinical data about the advantages of advanced life support to give to city council. He said'that he didn't know if he could find any current articles because that issue was settled in this country 10 years ago. He felt that that was some- thing worth considering. 60410-9 Minutes of the Regular Meeting - April 10, 1986 Mr. Atkinson stated that his statements were not a reflection on Mr. Navarre. He felt him'to be a good man. He had an opportunity to bid on the situation and would have an opportunity to bid at the end of six months. The committee has volunteered 20 hours of its time and the people who are on the committee are interested in the well being of the people of Baytown. He also mentioned those on the committee and stated their qualifications. He pointed out that in Baytown there is the 9-1-1 system, three hospitals with 24-hour trauma physicians on call, there is a paramedic training program within the city limits, but there is no guarantee of a paramedic program. The City of Houston has had one for years. The City of LaPorte operates one and a majority of other cities operate one. Mr. Atkinson agreed that an emergency medical system is expensive, but he quickly pointed out that the City of Baytown pays $5,0001000 for police service, $3,000,000 for fire service and $125,000 for animal control, but only $90,000 for its ambulance service. Councilman Philips clarified that the committee had honestly approached the problem with the best interest of the citizens of Baytown in.mind. All the committee was trying to do was to get the best service for the City of Baytown at the best possible price. Robert Whitaker, Controller for Medic -I, addressed the pricing of the bid and verified that the two middle bidders were higher than Medic I, but this is due to their overhead. Presently, the company has on duty 24-hour a day, three to five paramedics at all times. Medic I can provide the service at this price. Mr. Whitaker verified that the company would be hiring personnel that had been trained at Lee College and are residents of Baytown. The company will offer at no cost to the city a continuing education program for training EMT's. Presently, the company is operating four ambulances, and there are two on order. Jess Navarre stated that the reason that he had not bid the contract was because Councilman Philips had told him that the pepple would not tolerate more expense for the ambulance service. Councilman Philips clarified that they were speaking of that contract, at that level of service. Mr. Navarre stated that LaPorte's ambulance budget is a little over $300,000 a year and if -the City of Baytown is willing to pay one-half of that, he would provide the same level of service that is being provided there. He also stated that he had some expertise with regard to paramedics since he served during the Korean crisis as a hospital corpsman. He is fully aware what it means to stabilize the patient and get them to the hospital. 60410-10 Minutes of the Regular Meeting - April 10, 1986 In response to Councilman Johnson's request that Mr. Navarre address the question.of the records, Mr. Navarre stated that the company was never required by law, nor by contract to provide these records. However, if the city wants the records, the records will be provided. As far as he was concerned, until some entity required it, he did not feel it necessary to provide those. Again, he plead that council consider this matter more fully. Mayor Hutto recessed the meeting into executive session in order to receive clarification from the city attorney regarding how this item should be handled, as well as to discuss contemplated and pending litigation. Prior to leaving the table, Councilman Simmons withdrew the motion and Councilman Fuller withdrew the second. When council returned, Mayor Hutto announced that no action had been taken in executive session and the open meeting was reconvened. Councilman Philips stated that since this matter had been thoroughly discussed, and it has become a matter of the city attorney's opinion that council must go ahead and honor the bids since they were submitted in good faith, on that basis, the low bid for this is Medic I Ambulance Service, and he moved to accept their bid with the full awareness that this will be a six-month bid until the item can be rebid; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson and Embry Nays: Council members Simmons, Fuller and Pruett Mayor Hutto The representative from Medic I asked council if they were going to do this, would they at least ask Mr. Navarre to offer the level of care that Medic I is offering for the same price. Medic I has been in Baytown since February 10, 1986 and everyday since February 10 the company has had ALS personnel and units here. Presently, Medic I is working with the area hospitals at a very good price. The company can do this. They have submitted their financial statement, and they are a solvent company. Councilman Philips said that he felt that the feeling of some of the members of council is that Medic I is an unknown quantity, and they feel that in the next six months, the company may not be able to provide what has been bid. Mr. Whitaker stated that Medic I has been in operation for seven years, and the company is presently operating in several of the area hospitals, including Houston -Pasadena and the Baytown area at prices that beat the price that the company is offering to Baytown, and the company is making money doing so. The company has no finanical difficulty with the bid whatsoever. Mr. Whitaker stated further that the company will be around whether they have the city's business or not, and they do plan to be very competitive. io 60410-11 Minutes of the Regular Meeting - April 10, 1986 The administration inquired if council would be inter- ested in considering any of the other bidders. He advised that council had rejected the low bidder and would, therefore, need to take action on the remainder of the bidders. Councilman Philips stated that he could find no reason to reject the low bidder after having taken about four hours to talk with them. -.about their equipment, personnel, their financial status and their position in the area to serve Baytown. If council is unable to accept the low bidder, he isn't aware of what the other alternatives would be. Mayor Hutto inquired if council wanted to try to extend the present contract with the present provider and instruct the administration to go out for bids. Mr. Lanham did point out that the administration would be unable to immediately go out for bids since there is time needed for input. Mayor Hutto stated that the present provider had stated his willingness to extend the present contract for six months or three months. Mr. Navarre stated that he had offered to extend the contract for three months, but he would not hold the council to any specific period. If council can resolve the issue in thirty days, he would not hold the council to 60 days, 90 days or 6 months. The contract will be terminated when specifications are agreed upon. Councilman Philips inquired if Mr. Navarre understood that the city must open the matter to competitive bidding. Mr. Navarre said that he understood that. Councilman Johnson said that council needed to reject the other three bids and extend the present contract for 90 days or longer. Mr. Lanham said that the administration would need to put an item on the next agenda to consider the contract extension, but what is needed now is for council to dispose of the other bids. Councilman Johnson moved to reject the other three bids; Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: Councilman Philips For bid tabulation, see Attachment "A.*" 60410-12 Minutes of the Regular Meeting - April 10, 1986 Consider Proposed Ordinance, Approving Assignment of the Contract with The Landing at Cedar Bayou Venture to Ranchers Development Approximately two years ago, the city entered into a contract with The Landing at Cedar Bayou Venture for wastewater disposal services. The Cedar Bayou Venture has sold that development to Ranchers Development. The city's contract provides that an assignment of the contract may be made to the new owners. Norman Dykes, Director of Public Works/City Engineer explained that there has been an interest from others on the East side of Cedar Bayou in Chambers County to connect to the sewer system in that area, and the city did participate in an oversizing of the force main to that system. Ranchers Development has given the staff a letter stating that they have no objection to others tieing into their line, nor to others using their lift station. They will allow others to do that as long as they reserve capacity for their development. They also agree that at such time as others in that area want to tie in, they would turn over the lift station and/or their lines to the city for operation at no cost. The city attorney emphasized that the proposed ordinance will only approve the assignment of the contract with The Landing at Cedar Bayou Venture to Ranchers Development. The administration recommended approval of the ordinance. Councilman Simmons moved to adopt the ordinance; Council- man Johnson seconded the motion. The vote follows: Ayes: Councilman Philips, Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None ORDINANCE NO. 4422 AN ORDINANCE APPROVING AND AUTHORIZING THE ASSIGNMENT OF THE WASTEWATER DISPOSAL CONTRACT WITH THE LANDING AT CEDAR BAYOU JOINT VENTURE TO RANCHERS DEVELOPMENT CORPORATION AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Authorizing An Amendment to the Wastewater Disposal Contract with Ranchers Development The city attorney explained that Ranchers Development Corporation had approached the administration concerning a proposed amendment to the contract since development of the area had not taken place as originally expected. The capital buy -in requirement for a two-year period has just run where they were required to pay the entire $136,000. Because the development has not progressed as they had hoped, they are asking for an extension. The proposed amendment would authorize Ranchers to pay about $360000 now and defer the remaining $100,000 for about two years or as development reaches 60410-13 Minutes of the Regular Meeting - April 10, 1986 certain levels, they will pay in increments. If the area is developed prior to two years, the city will recover the capital buy -in charge earlier than the two year period. The city has already collected the capital buy -in costs under the original contract. If council approves the amendment, the city will receive a new guarantee and refund $100,000. Councilman Embry commented that what it appeared to him was that this would amount to $100,000 interest free loan for two years. The city manager pointed out that they have not used the capacity and the city has approved other amendments due to slow development. Bill Phelman, the attorney for Ranchers, was present and explained further what the group was asking and why. Councilman Johnson moved to adopt the ordinance; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Pruett Mayor Hutto Nays: Councilman Embry ORDINANCE NO. 4423 AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE WASTEWATER DISPOSAL CONTRACT WITH RANCHERS DEVELOPMENT CORPORATION; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Suspending Houston Lighting and Power Company's Proposed Rate Increase for 120 Days *Councilman Johnson absent. The next three items relate to Houston Lighting and Power Company's request for rate increase. If the citv does nothing, the new rates will become effective April 23. By extending the period for 90 to 120 days, this will give the staff the opportunity to review the material, talk to experts and develop the information needed for a hearing. The administration recommended approval. Councilman Fuller moved to adopt the ordinance; Council- man Embry seconded the motion. The vote follows: Ayes: Council members Philips, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None Abstained: Councilman Johnson 60410-14 Minutes of the Regular Meeting - April 10, 1986 ORDINANCE NO. 4424 AN ORDINANCE SUSPENDING HOUSTON LIGHTING AND POWER COMPANY'S PROPOSED INCREASE IN RATES FOR 90 DAYS AND DIRECTING A COPY BE DELIVERED TO HOUSTON LIGHTING AND POWER. Consider Proposed Resolution Authorizing Participation in the Coalition of Cities with Original Jurisdiction to Include Data Sharing and Intervention with Said Coalition in the Houston Lighting and Power Company Rate Request_ The last rate increase was in 1984 and at that time, the City of Houston, Baytown and a number of other cities formed a coalition to put forth a combined effort in con- sidering the rate increase of HL&P when it reached the Public Utility Commission level. Whatever Baytown does locally as a regulatory agency, HL&P has the right to appeal to the Public Utility Commission. The company always appeals because they want to have the cities' rates consistent with the rural rates which are controlled by the PUC. The admin- istration recommended approval. Councilman Embry moved to adopt the resolution; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None RESOLUTION NO. 946 A RESOLUTION OF THE CITY OF BAYTOWN, TEXAS, RATIFYING AND AUTHORIZING ITS PARTICIPATION IN THE COALITION OF CITIES WITH ORIGINAL JURISDICTION TO INCLUDE DATA AND ANALYSIS SHARING AND INTERVENTION WITH SAID COALITION IN THE HOUSTON LIGHTING AND POWER RATE REQUEST, DOCKET NO. 6765, BEFORE THE PUBLIC UTILITY COMMISSION OF TEXAS, AND AUTHORIZING THE CITY ATTORNEY OF THE CITY OF HOUSTON TO REPRESENT THE COALITION. Consider Participation in the Hearing Concerning the South Texas Nuclear Project The city attorney emphasized that this is not an action item tonight because he was trying to obtain input from council on this particular item. One of the primary issues in past rate cases has been the cost of the South Texas Nuclear Project. There are plans to have a separate hearing before the PUC to address the idea of determining the imprudent costs associated with the South Texas Nuclear Project. The idea being that the amount of costs associated with that plant that the PUC might declare imprudent, the PUC would not in future rate cases allow that cost to be included in the company's rate base and passed on to the ratepayers. The office of the Public Utility Council 60410-15 Minutes of the Regular Meeting - April 10, 1986 has indicated a desire•to organize some sort of coalition to hire experts and participate in this hearing. The final details have not all been worked out. If there are enough cities interested, there are some interlocal agree- ments that must be entered into. If the city becomes involved in this, the city may be obligated to provide some of the costs to provide expert witnesses. Mr. Lanham said that at this point the administration is not aware of what Houston will want to do. The adminis- tration would like to know what they intend to do. Council expressed the feeling that at this point, it may be a little premature to get involved. Mr. Lanham said that the administration would bring the matter up at a later date. Consent Agenda The city manager indicated that there were those who would like to speak concerning Item f; therefore, it was removed from the consent agenda. Lots were drawn concerning the award of service contracts, and L&L Engraving was drawn. Mr. Lanham, in response to council, stated that the wells being plugged are very small wells and the cost to operate these is excessive considering the need. The city attorney stated that there was no problem to award a contract when only one bid is received. Councilman Philips also questioned that $1100 was being awarded to a second low bidder on the rehabilitation contracts. It was explained that the community development board has set a policy of not awarding several contracts to one bidder because of the delay in getting the work done. Council considered the consent agenda as follows: a. Proposed Ordinance No. 60410-6, will award the housing rehabilitation contract for 707 East James. Two bids were received. Ken West submitted the low bid of $10,190. Our office estimate for this repair was $11,000. This proposed work and bid have been reviewed by the Community Development Advisory Committee and meets with their approval. We recommend the low bidder, Ken West, be awarded this contract. b. Proposed Ordinance NO. 60410-7, will award the housing rehabilitation contract for 110 Ashby. Only one bid was received. That bid was submitted by Uranus Palton for $11,900. Our office estimate for this work is $12,000. This proposed work and bid have been reviewed by the Community Development Advisory Committee and meets with their approval. We recommend the low bidder, Uranus Palton be awarded this contract. 60410-16 Minutes of the Regular Meeting - April 10, 1986 c. Proposed Ordinance No. 60410-8, will award the housing rehabilitation contract for 314 West Main. Two bids were received. Ken West submitted the low bid in the amount of $11,890, Our office estimate for this work was $12,000. This proposed work along with this bid have been reviewed by the Community Development Advisory Committee and meets with their approval. We recommend the low bidder, Ken West be awarded this contract. d. Proposed Ordinance No. 60410-9, will award the housing rehabilitation contract for 1202 Jefferson. Two bids were received. Ken West submitted the low bid of $7,845. Uranus Palton submitted the second low bid of $8,960. The housing rehabilitation rules allow two bids per bid opening. The low bidder has already received two other bids so the Community Development Advisory Committee recommends this contract to the second low bidder, Uranus Palton. The office estimate for this proposed work was $8,450. We recommend the second low bidder, Uranus Palton be awarded this contract. e. Proposed Ordinance No. 60410-10, will award the bid for pump removal, plugging and capping of water wells. Bids were mailed to four contractors and three proposals were received. Layne Texas Company submitted the low bid in the amount of $11,219. We recommend the low bidder, Layne Texas Company, be awarded this contract. f. Proposed Ordinance No. 60410-11, will award the annual oil and grease contract. Bids were sent to eight vendors and five bids along with one no -bid were received. Major Brand Oils, Baytown Oil Sales, and Chickering Oil did not meet our specifi- cations on the heavy duty motor oil. We specified an extra heavy duty oil and the three vendors bid a regular heavy duty motor oil. H & W Distributing submitted a bid of $20,784.37. The price is a 19% increase over last year's price as we added an item to the contract which increased the price $1,898. We recommend H & W Distributing, be awarded this contract. 60410-17 Minutes of the Regular Meeting - April 10, 1986 g. Proposed Ordinance No. 60410-12, will award the annual reinforced concrete driveway and sidewalk replacement contract. Bids were mailed to eleven vendors and three proposals were received. H.B. Hamilton Construction submitted the low bid in the amount of $30,790.40. We recommend the low bidder, H.B. Hamilton Construction Co., be awarded this contract. h. Proposed Ordinance No. 60410-13, will award the annual service awards contract. Bids were received from seven companies. We are recommending that Ray Branch & Associates be awarded items 1, 2, 3 and 4. The low bid for Item no. 4 was the bid of J. Brandt. J. Brandt failed to submit the bidder's proposal of the specification sheets, which disqualifies him from the bid. We recommend that Moses Graphics be awarded Item no. 6. Item 5 is a tie bid between Baytown Trophy & Engraving and L & L Engraving with both bidders having a 15 day delivery. We recommend the casting of lots to determine the successful bidder. The total bid amount for this Item is $3,669.35. We recommend the low bidders meeting specifications, Ray Branch, Items 112,3, and 4 and Moses Graphics be awarded Item 6, and on Item No. 5 that council cast lots to award this bid. i. Proposed Ordinance No. 60410-14, will award the bid for demolition at 1112 Riggs Street. Magnolia Development submitted the low bid of $2,860.80. We recommend the low bidder, Magnolia Development be awarded this contract. Councilman Johnson moved to adopt the Consent Agenda with the exception of Item f and with the inclusion of L&L receiving the bid for Item h; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Pruett Mayor Hutto Nays: None ORDINANCE NO. 4425 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOP- MENT REHABILITATION PROJECT #85-04-11 TO KEN WEST FOR THE SUM OF TEN THOUSAND ONE HUNDRED NINETY AND N0/100 ($10,190.00) DOLLARS. (Proposed Ordinance No. 60410-6) 60410-18 Minutes of the Regular Meeting - April 10, 1986 ORDINANCE NO. 4426 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT #85-04-12 TO URANUS PALTON FOR THE SUM OF ELEVEN THOUSAND NINE HUNDRED AND N0/100 ($11,900.00) DOLLARS. (Proposed Ordinance No. 60410-7) ORDINANCE NO. 4427 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT #85-04-13 TO KEN WEST FOR THE SUM OF ELEVEN THOUSAND EIGHT HUNDRED NINETY AND N0/100 ($11,890.00) DOLLARS. (Proposed Ordinance No. 60410-8) ORDINANCE NO. 4428 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT #85-04-14 TO URANUS PALTON FOR THE SUM OF EIGHT THOUSAND NINE HUNDRED SIXTY AND N0/100 ($8,960.00) DOLLARS. (Proposed Ordinance No. 60410-9) ORDINANCE NO. 4429 AN ORDINANCE ACCEPTING THE BID OF LAYNE TEXAS COMPANY FOR THE PUMP REMOVAL, PLUGGING, AND CAPPING OF WATER WELLS AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF ELEVEN THOUSAND TWO HUNDRED NINETEEN AND N0/100 ($11,219.00) DOLLARS. (Proposed Ordinance No. 60410-10) ORDINANCE NO. 4430 AN ORDINANCE ACCEPTING THE BID OF H.B. HAMILTON CONSTRUCTION COMPANY FOR THE ANNUAL REINFORCED CONCRETE DRIVEWAY AND SIDEWALK REPLACEMENT CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF THIRTY THOUSAND SEVEN HUNDRED NINETY AND 40/100 ($30,790.40) DOLLARS. (Proposed Ordinance No. 60410-12) ORDINANCE NO. 4431 AN ORDINANCE ACCEPTING THE BID OF RAY BRANCH & ASSOCIATES, L & L ENGRAVING, AND MOSES GRAPHICS FOR THE ANNUAL SERVICE AWARDS AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF THREE THOUSAND SIX HUNDRED SIXTY-NINE AND 35/100 ($3,669.35) DOLLARS. (Proposed Ordinance No. 60410-13) ORDINANCE NO. 4432 AN ORDINANCE ACCEPTING THE BID OF MAGNOLIA DEVELOPMENT FOR THE DEMOLITION OF STRUCTURES; AUTHORIZING EXECUTION OF A CONTRACT FOR THE SUM OF TWO THOUSAND EIGHT HUNDRED SIXTY AND 80/100 ($2,860.80) DOLLARS; MAKING VARIOUS FINDINGS AND PROVISIONS RELATED TO THE SUBJECT. (Proposed Ordinance No. 60410-14) For tabulations, see Attachments "A" through "F." 60410-19 Minutes of the Regular Meeting - April 10, 1986 Consider Proposed Ordinance, Awarding Annual Oil and Grease Contract Mr. Michael Graves stated that he felt that his company was the low bidder on the contract by $3,563. The product that Mr. Graves bid has been in use by Harris County for over a year and has been in use by Metro Transit Authority. Mr. Lanham stated that several of the bidders did not meet specifications on the heavy duty oil. The specifications of the city required that the oil meet or exceed the XE-3 produced by Exxon. There were at least 13 different oils that Mr. Graves could have bid which would have met that criteria, but he did not do so. Councilman Johnson moved to award the contract to the low bidder that met specifications; Councilman Embry seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry and Pruett Nays: Mayor Hutto ORDINANCE NO. 4433 AN ORDINANCE ACCEPTING THE BID OF H & W DISTRIBUTING FOR THE ANNUAL OIL AND GREASE CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWENTY THOUSAND SEVEN HUNDRED EIGHTY-FOUR AND 37/100 ($20r784.37) DOLLARS. For bid tabulation, see Attachment "G." Consider Appointments to the Planning Commission These appointments will be made at a future meeting. Consider Appointments to the Auto Wrecker Committee These appointments will be made at a future meeting. Consider Appointments to the Traffic Commission These appointments will be made at a future meeting. Consider Appointments to the Baytown Housing Finance Corporation These appointments will be made at a future meeting. 60410-20 Minutes of the Rggular Meeting - April 10, 1986 Citv Manager's Report Entex, Inc. - At the last meeting, the administration had given council copies of the request of Entex for an increase in service costs. The request represented $ .50 per customer per month. Council is not required to hold a meeting on such a request. Another letter has been placed at the council table indicating that a gas adjustment will be placed in effect on May 11 1986, which will result in a reduction of about $ .48 per month in the average residential bill. Therefore, the ratepayers will receive very little or no increase in their bills. The administration suggested that no hearing be held; Council expressed no desire to hold a hearing. Bond sale - The date for receipt of bids on the bond sale is May 13 at 5:00 p.m. The administration is fairly certain that a trip to New York will be necessary to talk with the rating firms. Texas Municipal League Seminar - Texas Municipal League will be hosting several workshops for new council members. There are three workshops bding held. The council was given the information and asked to let the city manager's office know if they are interested in attending. Planning Commission - The planning commission has requested a work session with city council. Council will hold a work session with the planning commission on May 8. Mass Casualty Exercise - The mass casualty exercise is scheduled for Saturday, April 12 at 9:00 a.m. Water tower - The contractor is scheduled to begin clearing and grubbing on the site today. Sliplining - The contractor has installed about 2,000 feet of pipe in the Long Drive area. The entire contract is about 17% complete. Questions/Commets From Council Council members Phil�ps'and Johnson inquired if council might like to accept their resignations from the Ambulance Committee and appoint others. Councilman Johnson stated that he really did not know what else the committee could do. Council encouraged the two councilmen to continue since they had developed a great amount of expertise from having served on the committee. Report of Committee on Council Decorum - Councilman Embry stated that Mayor Hutto had asked that he serve on a committee with Councilman Philips and Fuller, Eileen Hall, City Clerk, and Larry Patterson, Assistant Cilpy Manager to look at the present rules for appearances before council. Included in the packet was a draft of the proposed revisions. He solicited council input and stated that the goal of the committee was to have this item on the next council agenda. 60410-21 Minutes of the Regular Meeting - April 10, 1986 Councilman Embry reviewed the proposed changes with council, and the only change recommended was that Section 3 in the last statement that the wording be added, "unless the council by -majority vote waives this restriction as to the item." Ambulance Committee - Councilman Philips said that what is obvious is that the committee needs to begin work immediately on this ambulance service. He wondered if council by looking at both sets of bids had considered that probably in order to get what council would consider a strong bid had considered that the city's supplement would need to be increased. Mayor Hutto responded that he would hate to make that kind of assumption now. Councilman Philips responded that after looking at two sets of bids it is no longer much of an assumption. Mayor Hutto reminded Councilman Philips that the requirements had been lower and he would hate to speculate. Adjourn There being no further business to be transacted, the meeting was adjourned. Eileen P. Hall, City Clerk Attachment "A" CITY OF BAYTOVN 010 TABULATION TITLE: INTERIM EMERGENCY AMBULANCE SERVICE BID NUMBER: RFQ 0386-04 DATE: 4-4-86 2:00 P.N. IITENi IP QTY !UNIT !DESCRIPTION ! t S AMBULANCE !ALERT -CARE, INC. ' r ;CHUCK CURTIS AMB.SER.�MEOIC-1 AMB.SER. ! !UNIT PRICE!EXT. PR10E!UNIT PRICE!EXT. PRICElUNIT PRICElEXT PRICElUNIT !INTERIM EMERGENCY PRICE!EXT PRICE! ! 1 !AMBULANCE SERVICE, PER ! ! ! i i !SPECIFICATIONS. i 1•i ! !GENERAL SERVICES ! 2201 8801 TRIP:ADVANCED LIFE SUPPORT ! TRIP,BASIC LIFE SUPPORT 33S.001 73,700.001 13S.001 29,700.001 125.001 27,500.001 65.201 14,344.001 1 :3,22S1 ! MILEINILEAGE FEE ! 310.00!272,800.001 3.001 9,67S.001 100.001 88,000.00! 125.00!110,000.001 60.001 52,800.001, 2.001 6,450.001 5.501 17,737.501 1.20! 31870.00! SUB -TOTAL:: 1356,175.001 1124,150.001 1155,237.501 1 71,014.001 ! (!.1 LOT 1 LOT !CITY SUPPLEMENT ! � ! 48,000.001 � 1 46,500.001 1 0 1 1 33,000.001 ! ! ! ! GRANO TOTAL:! 1404,175.001 1170,650.001 :155,237.501 i SPECIAL CONDITIONS:! ! !'HAS A SCHEDULE OF :-OFFERS CITY A 7.51 1 ! ! ! CHARGES INCLUDED 1 FRANCHISE FEE ON THE! ! ' i ! 1 WITH THE 810. 1 771 COLLECTION RATE ! i ! 1 OF THE COMPANY. THIS! 1 ; r , WOULD MEAN A REFUND ! 1 TO THE CITY OF 1 ; APPROXIMATELY $8,900.00. : ! ! ! ! 1 I I L-C: �.l... ...A'4. - ' uuvu.v 1,wCu� DATE. March 4, 1986 ~_�• ITEM QTY DESCRIPTION Housing Rehab. Project #8S-04-11 707 E. James Housing Rehab. Project #85-04-12 110 Ashby St. BID TABULATION Uranus Palton Ken West uNlr ExrErv— _UNIT __ EXTENDED UN dc,rc _ $10,570.001 �10,190.00 $11,900.00 Housing Rehab. Project #85-04-13 $15,700.00 11,890.00 314 West Main Housing Rehab. Project #85-04-14 $8,960.00 $7,845.00 1202 Jefferson GROSS TOTAL LESS DISC. NET TOTAL nF1 1VFRY ,attacrunent "B" NDED I UNIT X1'CNb��I UNI r YFIVDE Attacl'irmt "C" CITY OF BAYTOWN BID TABULATION TITLE: FUNP REMOVAL, PLUGGING, AND CAPPING OF WATER YELLS 810 NUNBER: 8602-46 DATES 3-27-86 2:00 P.N. :ITEM' QTY :UNIT LAYNE TEXAS 1DESCRIPTION ; LAYME—VESTERN ' ALM, INC 'UNIT PRICEIEXTr i 1 1 LOT 1 LOT :PUMP RENOVAL,PL000IMG,AN01 PR10ElUMIT PRICE'EXT. PRICEIUNIT PRICEIEXT PRICEIUNIT PRICEIEXT. PRICE: 'CAPPING OF WATER WELLS, ' 11.219.001 ' 11,823.00' i Il 661.001 : ; ' to 'PER SPECIFICATIONS. 1 ; 1 ; 1 i i i 10 i ' 1 41 � � i i ' 1 I i 1 1 i i 1 : DELIVERY: 160 DAYS i ' : : : � T GAYS ' I ' 1 DAYS 1 1 I 1 1 1 I .• I I It � I I � 1 � I I 160 ; ; I ; I 1 i : :BIOS MAILED TO ! VENDORS.' : I ' 1 I I I I 1 1 I 1 1 1 1 1 1 1 I 1 1 1 1 1 r 1 1 1 1 1 1 1 1 1 1 1 I I 1 1 r r Attachment I'D" CITY OF BAYTOVN 810 TABULATION TITLE: ANNUAL REINFORCED CONCRETE ORIVEVAY t SIDEVALK REPLACENENT CONTACT 810 NUMBER: 8601-32 DATE: //2/86 2:00 P.N. 1 1 ! 1SOLESBEE CONSTRUCTIONIH.B.HANILTON CONST. 1VORL0—VIDE UTILITY ; 11TENI QTY !UNIT !DESCRIPTION !UNIT PRICEIEXT. PRICEIUNIT PRICEIEXT. PRICE;UNIT PRICE;EXT. PRICEIUNIT PRICEIEXT PRICE' 1 1 3528!SQ.FTIREINFORCEO CONCRETE ! 3.88 ! 13.688.6/! 2.80 I 9,878.401 MS ! 13,230.001 1 ! 1 !DRIVEWAYS VITHDUT TEMP. ! ! ! ! ! ! ! ! 1 !FILL NATERIAL 1N THEN. 1 ! 1 2 1 53041SQ.FTIREINFORCEO CONCRETE ! 3.98 1 21,109.921, 3.00 115,912.001 3.88 1 20,579.52: ! ! 1 I 16RIVEVAYS VITH TENPORARY is 1 1 1 1 1 1 ! 1 !FILL MATERIAL IN THEN. 1 1 1 1 1 1 1 ! ! 1 3 1 2000!SQ.FTIREINFORCEO CONCRETE I 2.50 1 5,000.001 2.50 ! 5,000.001 2.25 1 1 4,500.001 ! ! 1 ; ! ! 1 1SIOEVALKS. ! 1 ! 1 1 ! ! ! ! ! ! ! ! ! ! ! ! 1 1 1 1 TOTAL: ! 1 39,790.561 1 30,790.401 1 38,309.521 I 1 1 ! ! DELIVERY: 15 DAYS 1 13 DAYS ! 13 DAYS 1 1 1 ! 1 1 1 !BIDS MAILED TO 11 VENDORS. 1 1 1 1 1 1 ! 1 1 1 1 1 1 1 ! I 1 ! ! 1 1 1 ! 1 1 1 1 1 1 1 ! 1 1 1 1 1 ! 1 1 ! EL O V1 O ! A � a s �1 .a.. !n O S W •� ^ O O b N •awl x s 1 1 •• YI VI {~/1 N VI O W N N �O b b b W W W a V1 N N CM O O� __ - Co, O O N N o Ian cma`Ii1e i� �.ro.A aN� `• t 0000e�pat 6 6 Zoa`Ib�e m m m N N 000OO6n am•p W •� 666666 O • V I N M YI O • MM! Co CD • 0 0 -- • 0 0 0 p O O • b O to O A C _N _N h1 N pa_N 1 000000 VI YI Y10 � OOOOOO V AA {p/1 � ONY�1 • ----------------------------�OM 0400«M+MM sAOO � O m O O p x u7 O O M 1 O s 4. a a y a a � m CA a i A N O O O � M gn • 1 L f•1 f`11 P- a s CITY OF BAYTOWN 810 TABULATION PAGE 1 TITLE: ANNUAL SERVICE AWARDS - JEWELRY 610 NUNBER: 8602-48 DATE: 4-2-86 2:00 P.N. 1 ! ;ITEM+ ! ! QTY =UNIT 10ESCRIPTtON !RAY BRANCH I ASSOC. 1T 10 SPECIALTY ' J. BRANDT = CORRIGANS 4 ;UNIT PRICEIEXT. PRICEIUNIT PRICEIEXT, PRICEIUNIT PRICEIEXT PRICEI NIT PRICEIEXT PRICE; 1 1 1 125 YEAR: ! 1 1 ! 1 WATCH -LADIES 1 155.001 155.001 255.001 2SS-001 192.511 1 192.501 220.081 220.Uu1 1 ! 3 ! 1 MATCHES -MANS YELLOW GOLD! 155.001 465.001 220.001 660.001 175.011 $25.001 200.001 600.001 ! ! I ! 1 WATCH -MANS WHITE GOLD 1 1SS.001 155.001NOT AVAILABLE 1 150.001 150.001 172.001 172.001 ! 1 ! ! TOTAL ITEM #4 ! ! 775.N! 1 915.011 1 861.511 1 992.N' 1 TOTAL BID: 1 1 3,116.601 1 3,392.501 1 3,006.701 1 992.00' 1 ! 1 1 DELIVERY: 145 DAYS ARO ! 160 DAYS ARO ! 1 1100 DAYS ARO 1 1 ! 1 1 SPECIAL CONDITIONS: 1 1 1 1 1 i !VENDOR FAILED TO It !VENDOR FAILED TO ! 1 1 1 1SUBNIT THE BIDDERS 1SUBNIT THE BIDDERS ! 1 ! ! ! 1 ! ! 1 1PROPOSAL OF THE !PROPOSAL OF THE ! 1 ! 1 1 1 !SPECIFICATION SHEET. !SPECIFICATION SHEET. ! ! 1 ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! 1 ! ! ! ! 1 ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! CITY OF BAYTOVN BID TABULATION PAGE 3 TITLE: ANNUAL SERVICE AVARDS - PLAQUES BID NUMBER: 8602-48 DATE: 4-2-86 2:01 P.M. I Is i i 'BAYTOVN TROPHY t ENG.; L I L ENGRAVING 'NOSES GRAPHIC IT 1 0 SPECIALTY ;ITEM; QTY ;LIMIT ;DESCRIPTION ; • - - .--- .�.��, �GV.VVj lv.uvi maul 19.751 651.751 35 601 1,114.80; 1 19 X 12 PLAQUES ; ; 29.061 26.000, ; i 24.75; ; 65.20; i TOTAL BID: i ; 557.001 ; $54.001 ; 676.501 ; 1,240.601 i i i i i DELIVERY: 115 DAYS ARO 115 DAYS ARO ,8 DAYS AROI , 1 168 DAYS ARD � SPECIAL CONOITIONS:' ; ; ; ; ,VENDOR fAllEO TO ; ;SUBMIT THE BIDDERS ; ;PROPOSAL OF THE ; ;SPECIFICATION SHEET. ; ; CITY OF BAYTOWN 810 TABULATION PAGE 1 TITLE: ANNUAL SERVICE AWARDS - PLAQUES 810 NUMBER: 8602-48 DATE: /-2-86 2:00 P.N. 1 1 ! 1J. BRANDT i 11TENI QTY !UNIT !DESCRIPTION --,'UNIT PRICElEXT. PRICElUNIT PRICEIEXT. PRICElUNIT PRICEIEXT. PRICEIUNIT PRICE.EXT PRI 1 S ! 33 ! 1T X 9 PLAQUES 1 2/.951 823.351 1 ; 1 ; ! 1 ; 1 s 1 6 1 1 1 19 X 12 PLAQUE 1 1 1 ! 1 29.001 ' �., TOTAL 810:! I 852.351 DELIVERY: 1100 DAYS ARO 1 i s ! ! ; SPECIAL CONDITIONS:!VENDOR FAILED 10 ! ; :SUBNIT THE BIDDERS !PROPOSAL OF THE !SPECIFICATION SHEET. ! 1 1 ; ;11i ! 1 1 ;BIDS NAILED TO 10 VENDORS. 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 / Liti;_ Demolition of Structures 3-86-54 )ATE: April 3, 1986 9:00 a.m. CITY OF BA YTO WN BID TABULA TION Attactunent "F" O CA TIO4Am� vtl - u S Nvu EV *7Z,50,4) C0,411 ? T Y. TCOMPLETIONIME PRICE . COMPLETION PRICE COMPLETION PRICE COMPLETION COMPLETiON COrPLETiuN TIME PRICE TIME PRICE TIME Pp 1 1112 Riggs 30 Days ',7() �"35v� 3� '.]�p� • 3v 'A0 60" "f Owl �0 1 1114 Riggs 30 Days S(> &001 Q r q�D r �b y50 1 1216 Bookertee 30 Days �O /� *Note: This is or clean-u ! � 0 ///,� �U ��` p0 a o00 w CITY OF BAYTOVN 810 TABULATION PAGE 2 TITLE: ANNUAL OIL i GREASE CONTRACT 810 NUMBER: 8601-42 DATE: 3-2 7-86 2:00 P.M. !MAJOR BRAND OIL :BAYTOYN OIL SALES 1CHICKERING Oil 1H i M DISTRIBUTING ; 11TEM1 QTY !UNIT ;DESCRIPTION 1 1 1 , !UNIT PRICEIEXT. PRICE:UNIT PRICE:EXT. PRICE:UNIT PRICE'-EXT. PRICE:UNIT PRICE:EXT. PRICE; kv a. ;!Odra; gal.;Trans�ission f1uId,SS gal; 2.20; 1,210.00; 2.79; 1,531.50; 2.5161 1,383.801 2.43; 11336.50: `• 116droll gal.,'Tractor Fluid,SS gal drwl 2.151 2,1S6.001 2.721 2,393.601 2.4891 2,190.321 3.211 2,824.80: 1 c. 116dral gal.lNydraulic Fluid,SS gal 1 1.771 I,SS7.601 2.IS1 1,892.001 2.4891 2,190.321 1.931 1,696.40: TOTAL ITEM 161 i 4,923.601 1 5,820.101 1 S,764.44' ' ' 1 l i i S,8S9.70: !7 1 Adrs1 gol.lNeavy Duty Motor Oil, l 2.251 49S.001 2.701 594.001 2.651 583.001 1.801 616.00! i SS gal. TOTAL ITEM #71 1 495.001 1 594.001 1 583.001 1 616.00! 1 18 1111cs1 gal.lAntifreeze,l gal cont. 1 2.6S1 1,764.90: 3.491 1,549.561 2.781 1,234.32: 2.8S1 1,898.10! 0 TOTAL ITEM 181 1 1,764.901 l 1 l 1 1 11898.10: :Fee It .119Analysisi 1 , 1 i !Fee for Oil 0 ! l 0 ! 1 10.001 l 13.SO1 TOTAL ITEM l#91 1 1 , i i i 1 i i l 1 TOTAL BID: i 1 17,220.75: i 19,441.521, 1 18,887.181 ' 20,784.37: :S5 GAL. DRUM DEPOSIT: l 20.00 1 ! 0 1 l 20.00 ,SS GAL. DRUM DEPOSIT l 1 1 , RETURN CHARGE: 1 20.00 1 1 0 i i 20.00 l ' i 0 1 1 1 155 GAL. ORUN DEPOSIT RETURN CREDIT: l 20.00 1 ! 0 1 1 20.00 l i 0 i 1 DELIVERY: 13 DAYS AROI 13 DAYS ARO' '3 DAYS ARO' ' ,3 I � DAYS ARO, , 1 1 1 :SPECIAL CONDITIONS: !'DOES NOT MEET :-DOES NOT MEET !'DOES NOT MEET 1 1 1 1 1 SPECIFICATIONS. 1 SPECIFICATIONS. l SPECIFICATIONS. 1 1 Attac irmt "G" CITY OF BAYTOWN BID TABULATION TITLE: ANNUAL OIL I GREASE CONTRACT 810 NUMBER: 8601-42 DATE: 3-27-86 2:00 P.N. 1 ,ITENI 1 ! jNAJOR BRAND QTY =UNIT OILS jBAYTOYN OIL SALES PICKERING OIL IN I N DISTRIBUTING ,DESCRIPTION (UNIT !la. 1 2 csl grt.l20wt24/lgrt.cans per easel PRICEIEXT. PRICEIUNIT 40.80I PRICEIEXT. 118.961 PRICEIUNIT 37.921 PRICEIEXT. PRICE'UNIT 7.761 PRICEIEXT. PRICE! ! b. 140 csl grt.l30vt24/lgrt.c&ns per easel .851 .851 816.001 118.96! 758.40I �.761 36.461 729.601 .83751 40. 804., I ! c. I25 csI grt.l40wt24/lgrt.cans per easel .85! 510.00! 118.961 474.001 :.781 466.001 .83751 .83751 502.501 ! TOTAL ITEM fill 1 1,366.001 1 1,270.321 1 11234.081, 1 1,346.701 12a. 1 120drml 981.130vt 55 gal. drums 1 Is 12.091 1 2,299.001 I 12.501 I 2,750.001 I 92.3SI , 2,585.001 , 2.44 1 , 2,684.001 l b. 115drml ga1.1140vt S5 gal. drums 1 12.141 11765.501 12.531 2,087.251 12.451 2,021.251 2.44 1 2,013.00: TOTAL ITEN 121 l 41064.50! ! 4,837.251 1 4,606.251 I 1,691.001 13 115drml 981.ISolvent 55 gal. drums ! 1.201 990.001 1.951 1,608.751 1.161 957.001 1.30 1,072.SOI ! TOTAL ITEM 131 i 990.001 ! 11608.75! ! 957.001 .1 ! 1,072.501 Na. 1500ctl oz.16rease Cartridges, 14 oz.1 .0422! 295.40! .531 265.00: .06161 430.001 .88 ! 440.00: 1 b. l Idn1 gal.lGear 011,16 gal. drum ! 4.401, 70.401 3.691 59.041 4.8791 78.061 4.30 1 68.801 ! c. ! 4drm1 gal.lGear 011,SS gal. drum ! 3.021 664.401 3.181 699.60: 3.8281 842.161, 3.60 ! 791.001 0 TOTAL lTEN 141 1 1,030.201 1 1,023.641 1 1,350.22: 1 1,300.801 15a. 11 tubl Ib.11ithium Grease, 35 lb. l .65! 22.751 .711, 24.85,1 .071S61 - 25.051 .72 ! 25.201, l b. l 6 csl grt.INotor 011,1000,12/1 1 1.00" 72.001 .951 68.401, 1.001 72.001 1.36 1 97.921, ! ! 1 1 qrt. bottle ! 1 1 l ! 1 I 1 C. 130 csl grt.INotor Oil,1600,24/1 1 1.001 720.001 .851 612.001 .781 561.601 ! 1.20 1 l 064.001 1 I 1 1 qrt. cans/case ! 1 I l 1 1 1 I d. 112drm! gal.lNotor Oil,1000,55 gal. ! 2.351 1,551.001 2.751 1,81S.001 3.491 2,303.401 1 4.16 1 1 2,745.601 ! I e. ! ! ! drum 1 1 S cs! grt.lTransmisslon Fluid l .81251 1 97.501, .80I 96.001 .7461, 89.50! .94 ! 112.801 l 1 1 1 24/1 qrt. cans ! I 1 ! 1 I , I f. 17 cnl gal.lTractor Fluld,5 gal.cont.l 3.501 122.501 3.191 111.65: 13.261 92.821 4.23 ! 148.05: ! l ! ! TOTAL ITEM 151 1 21585.75! 1 2,727.90: ! 3,144.371 ! 3,993.571 1 1 1 1 1 1 CITY OF BAYTOWN BID TABULATION PAGE TITLE: ANNUAL OIL I GREASE CONTRACT 810 NUMBER: 8601-42 DATE: 3-27-86 2:00 P.M. I 1 i i i JONES OIL, INC. !ITEM! QTY :UNIT 10ESCRIPTION i ' !UNIT PRICEIEXT. PRICE MIT PRICEIEXT, PRICEIUNIT PRICEIEXT. PRICEIUNIT PRICE:EXT. PRICE', 110dn; gal.;Transaission Fluld,55 gal; 2.5721 1,414.601 ; �. 116drn; gal.;Tractor Fluid,SS gal drum; 2.6521 2,333.761 c. 116dra; gal.,'Hydraulle Fluid,55 gal ; 1.9681 1,731.841 TOTAL ITEM 161 1 5,180.20' 17 ; Idrn1 gal.;Heavy Duty Motor Oil, ; 1.581 567.601 55 gal. i e I I TOTAL ITEM 17; ; 567.60: 18 1111cs; gal.lAntifreeze,l gal cont. ; 3.1311 1,390.161, ; TOTAL ITEM #81 ; 1,390.161, I 19 ; ; ;Fee for Oil Analysis ; 4.001, 4.001, ; 0 TOTAL ITEM 191 I P TOTAL B10: ; 21,738.591 155 GAL. DRUM DEPOSIT: 20.001, ; 1,55 GAL. DRUM DEPOSIT 1 RETURN CHARGE: ; 20.00' 1 155 GAL. BRUN DEPOSIT 0 RETURN CREDIT: 20.001, DELIVERY: ;2 DAYS AROI 1 ;SPECIAL CONDITIONS: i i i ;BIOS MAILED TO 8 VENDORS.1 CITY Of BAYTOWN BIB TABULATION PAGE 3 TITLE: ANNUAL OIL i GREASE CONTRACT 810 NUMBER: 8601-42 OATEs 3-27-66 2:00 P.M. , ;ITEM; QTY ;UNIT ;DESCRIPTION ; VVRW VIL, !UNIT PRICEIEXT. PRICElU IT PRICEIEXT. PRICE'UNIT PRICf;fXT. PR1CflUNlT PRICE!EXT. PRICE! Ila. 1 2 csl grt.120wt24/Igrt.can9 per case) 1.041, 49.921 1 1 1 _ b. 140 col grt.138rt24/lgrt.cans per case) .81881 843.601 I 1 1 1 c. 125 csl grt.140rt24/lgrt.cans per easel 1.06171 637.001 TOTAL ITEM #11 1 1,530.561 1 1 I 1 I 11a. I 120dn1 ga1.130rt SS gal. drums 1 3.101 3,498.001 1 1 b. 115drm1 ga1.140wt S5 gal. drums 1 3.2161 2,653.208, 1 1 1 I i i i i TOTAL [TEN #21 1 6,151.201 + 1 I 1 I 13 115drm1 981.15olvent 55 gal. drums 1 1.4341 1,183.051 TOTAL ITEM 131 1 1 1 1 .1,183.051 1 1 a. 1:500ctl az.lGrease Cartridges, l/ oz.:1 .064511 451.641 1 I 1 1 I 1 b. 1 ldrml gal.lGear 0il,16 gal. drum 1 3.7861, 60.581 1 1 I 1 1 1 4drm1 gal.lGear O11,55 gal. drum 1 2.971 653.401 1 1 1 I 1 I 1 1 1 1 TOTAL ITEM 141 1 1,165.621 1 1 1 1 I 1 I 1 1Sa. 1 1 1 I 11 tubl Ib.lLttbium Grease, 35 lb. 1 1 .82451 1 28.86' 1 I + I i 1 1 1 b. 1 6 csl grt.lMotor O11,IOr30,12/t 1 1.351 97.201 I 1 1 gal 1 1 qrt. bottle 1 1 1 1 C. 130 csl grt.lNotor 011,1000,24/1 1 1.22381 881.101 1 1 1 1 qrt. cans/case 1 1 1 d. 1i2drml gal.IMotor 011,1O00,55 gal. 1 4.5961 3,033.361 1 1 1 drum 1 1 1 e. 1 S csl grt.lTransmission Fluid 1 .95671 114.801 1 1 1 24/ 1 qrt. cans 1 1 1 ' f ' 7 en' 'Tractor FI id 5 I + . I 1 •1 u , No .con .I 15.84, I10.881 1 11 111 1 1 TOTAL ITEM 151 1 4,266.201 1 1 1 1 1 1 CITY OF BAYTOWN 810 TABULATION TITLE: MALL OR CABINET MOUNTED CHLORINATOR 810 NUMBER: 8603-52 DATE: 4-16-86 2:00 P.M. :ITEM, QTY ;INCHLOR SERVICES 1 :MACAULAY CONTROLS ;BAILEY COMPANY ' I ,UNIT I 1 ; ,DESCRIPTION 1 EA. ;PALL OR CABINET ;UNIT PRICE'EXT. MOUNTED 1 PRICE'UNIT PRICE'EXT. PRICE'UNIT PRIG 'EXT. PR 'UN T PRICE' XT. PRICE; P ;CHLORINATOR,PER 5,815.00; I ' 8,700.00, ' ; 1,745.00 1 1 I , 1 ;SPECIFICATIONS. ' 1 ; ' ' 1 MODEL: !FISHER0RTER :WALLACE I TIERNAN A TIERNAN ! ; 1700 ' ' 1 1 :WALLACE DELIVERY:'30 DAYS ARO '90 DAYS ARO ,Y-800 1 130-45 GAYS ARO ; 1 ;BIOS MAILEO TO 4 VENDORS.; 1 1 EXHIBIT A CITY OF BAYTOVN 610 TABULATION TITLE: ANNUAL COLD NIX LINESTONE ROCK ASPHALT PAVEMENT CONTRACT 610 NUNBER: 8603-58 DATE: 4-10-86 2:00 P.N. i i i ; ;VMITE•5 HIKES ;COASTAL MATERIALS ;;TEN; QTY ;UNIT ;DESCRIPTION !UNIT PRICE;EXT. PRICElUNIT PRICElEXT. PRICElUNIT PRICE[EXT. PRICElUNIT PRICE!EXT. PRICE! 1 1 20001 UNITICOLO NIX LINESTOKE ROCK 1 29.331 58,660.001 27.201 54,400.00; : I : iASPHALT PAVEMENT, PER 1 I 1 ; 1 ;SPECIFICATIONS. ; I 1 _ 1 : 1 _ TOTAL: 1 1#58,660.001 I'541400.00; : 1 1 1 SPECIAL CONDITIONS:14OFFERS 1 SAVINGS OF 14DOES NOT MEET 11.99 PER TON FOR 1 SPECIFICATIONS. 610 I : I It : : : 1 1 PURCHASES OVER 5-9 1 SOHPT ITEN #350 NOT 1 RAIL CARS AKD $1.98 1 [TEN 330. WE PER TON FOR PURCHASE: ALREADY HAVE OVER 10 RAIL CARS. 1 CONTRACT ON ITEN 1 : 1 1 : #35o. 1 1 :BIOS NAILED TO S VENDORS.: 10 : : : : I : : i I : EXHIBIT li COMMUNITY DEVELOPMENT: SANITARY SEWER SLIPLINING of ASH AND HUGGINS STREETS Job No. 8603-20 Bid Results April 11, 1986 Baytown Construction Company 60,980.00 No. 5 Channel Construction Company 39,390.00 No. 1 D. Wagner Construction Company, Inc. Naylor Industries 68,367.60 No. 6 Reliance Construction Company, Inc. 57 395.60 No. 4 Shur -Flo, Inc. Teal Contracting Company, Inc. 46,500.20 No. 2 John G. Holland Construction, Inc. 51,830.00 No. 3 EXHIBIT G CITY OF BAYTOWN BID TABULATION TITLE: REROOF METAL GARAGE 610 NUMBER: 8603-55 DATE: 1-10-86 2:00 P.M. s ,ITEM, QTY ;r.N.NALIUM, INC. ;ABLE SHEET METAL&ROOFIR00GERS ROOFING !RAWHIDE ROOFING ; ,UNIT ,DESCRIPTION !UNIT PRICE:EXT. PRICE'UNIT PRICQ EXT PRICESUNIT PRICElEXT PRICE!UNIT PRICE ' EXT PRICE, ! LOT ! LOT lREROOF METAL GARAGE, PER I ! 6,8/0.00! ! 15,176.0O1 1 , 10,800.00I ! 81989. , , ,SPECIFICATIONS I I ! I I TOTAL: ! ! I 61810.00! ! ! 15,176.00: ! 10,800.00: ! 8,989.001 I ALTERNATE: ! ! ! ! ! ! I I ! I ! ! *9,292.00! ! ! ! I SPECICAL CONDITIONS:! ! ! ! ! ! ! I ! ! I ! I ! MAKE ROOF BUT GUTTER! I ! ! I WITH BUILT-IN FALL ! AND 545' DOWNSPOUTS! ! I ! I I I ! DELIVERY: :10 DAYS ! 130 DAYS I 110 DAYS ! IS DAYS ! I I I I I I I ! I I I I I I I I ! !BIDS MAILED TO 12 VENDORS. I ! I I I I I I I I I I I ! ! ! ! I I I I I I I ! I I I I I I I ! I I I I I I I I I I I I I I I ! I I I I I I I I I I I I I I ! I I I I I I I I I I I I I I I ! ! I I ! EXHIBIT ll