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1986 03 27 CC Minutes60327-1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN March 27, 1986 The City Council of the City of Baytown, Texas, met in regular session on Thursday, March 27, 1986, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following attendance: Fred T. Philips Jimmy Johnson Perry M. Simmons Ron Embry Roy Fuller Emmett 0. Hutto Fritz Lanham Larry Patterson Randy Strong Eileen P. Hall Absent: Gerald Dickens Councilman Councilman Councilman Councilman Councilman Mayor City Manager Assistant City Manager City Attorney City Clerk Councilman The meeting was called to order with a quorum present. The invocation was offered by Councilman Simmons, afterwhich the following business was conducted: Consider Minutes for the and For the Regular Me cial Meeting Held March 5, 1986 g Held March 13, 1986 Councilman Fuller moved to approve the minutes for the special meeting held on March 5, 1986 and for the regular meeting held on March 13, 1986; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry and Fuller Mayor Hutto Nays: None Receive Petitions There were no petitions presented. Consider Action on Texas Avenue Study Mayor Hutto read the recommendation which he had made at the council meeting on March 13, 1986. Councilman Embry moved to accept the recommendation of Mayor Hutto that further actions on the Texas Avenue Project be ended, that the subsequent phases of the study be terminated, and that future development projects that originate from 60327-2 Minutes of the Regular Meeting - March 27, 1986 this study should be under the auspices of the newly created Baytown -West Chambers County Economic Development Foundation if there is sufficient interest indicated in this foundation; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Embry and Fuller Mayor Hutto Nays: None Philips, Johnson, Simmons, Larry Haynes, Chairman of the Clean City Commission, Will Present the Commission's Annual Report Larry Haynes, Chairman of the Clean City Commission, mentioned that a copy of the annual report of the commission had been included in the council packet, as well as the interim report of the Visual Pollution Enforcement Task Force which was coordinated by Jo Roosa, The commission has succeeded in developing some new programs like the Neighborhood Pride Program, along with some anti -litter programs in the minority communities. The contract with the Baytown Opportunity Center has proven very successful. Mr. Haynes emphasized that Jo Roosa, Clean City Coordinator, had done an excellent job in coordinating all these programs and in continuing the education process through presentations to a wide range of groups. He extended the commission's appreciation to the many groups and individuals that share the commission's objectives of cleaning up Baytown which is an important component of the economic development efforts with the Clean City Commission playing a key role. Councilman Philips moved to accept the report of the Clean City Commission; Councilman Fuller seconded the motion. Councilman Philips stated that council is behind the efforts of the Clean City Commission and that council concurs with the commission's goal of cleaning up Baytown. Mayor Hutto also expressed council's appreciation for the efforts of the commission. The vote follows: Ayes: Council members Embry and Fuller Mayor Hutto Nays: None Philips, Johnson, Simmons, im 60327-3 Minutes of the Regular Meeting - March 27, 1986 Dr. Pat Mahan Will Present the Downtown Action Committee's Plan for Texas Avenue Dr. Pat Mahan, representative of the Downtown Action Committee, presented what the committee feels to be viable solutions to the problems of the downtown areas of Baytown. A copy of that presentation is attached to the minutes as Attachment "A." Councilman Fuller stated that the presentation was a well thought out effort and contains some points that council could certainly consider. He felt that council should accept the recommendations for consideration in the light of what the committee is suggesting be done for the city as a whole. Councilman Johnson moved to accept the recommendation from the Downtown Action Committee; Councilman Embry seconded the motion. The vote follows: Ayes: Council members Embry and Fuller Mayor Hutto Nays: None Philips, Johnson, Simmons, Councilman Philips stated that this is another contribution, and once the Economic Development Foundation is viable, there is a vehicle there that will be positioned to do some work in this area. He felt that this is the best hope for success. Dr. Mahan said that he felt that the study that was performed did not address what is probably the most logical solution for the downtown area which is a center for enter- tainment and small specialty.-shopp. The Downtown Action Committee members have never tried to foster the idea that this would be a bang up retail center that could compete with the mall. The committee feels that the area should consist of small unique shops that are individually owned, with the owners there to serve the public. Councilman Johnson noted that there were three items listed that he had already spoken favorably to --the Oak Tree, the loans and the street improvements. On the remain- der of the suggestions, he would have to consider before commenting. Rocky Rodriguez Will Appear Mr. Rodriguez was present, but did not wish to address council. 60327-4 Minutes of the Regular Meeting - March 27, 1986 Consider Authorizing the Staff to Work with Underwood, Neuhaus and Company on a Proposed Bond Sale Earlier council met with representatives of Underwood, Neuhaus and Company and the bond attorneys to discuss various options with regard to the sale of unsold bonds which were voted by the people in 1981. At that time, $23,290,000 in bonds were voted for various improvements. At the time, it was intended that this was to be a five-year program, but because of economic conditions, councils through the years have determined that the sale of the bonds must be delayed. The bond market is better today than it has been since 1979 according to the city's financial -advisors. The need for the improvements for which the bonds were voted in 1981 is still there; therefore, the administration recommen ed that council authorize the staff to work with Underwood Neuhaus and Company on the sale of all the re- maining unsold bonds which total $9,990,000 and that a bond sale be planned in approximately thirty (30) days. Councilman Simmons moved to authorize the staff to work with Underwood, Neuhaus and Company on a proposed bond sale for $9,990,000. Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry and Fuller Mayor Hutto Nays: None Consider Requests for Water and Sewer Service in Brownwood The administration has received requests from about 15 or 16 property owners in Brownwood for restoration of water and sewer service. Council indicated at the last meeting that an answer would be provided to Mrs_. Gillum concerning her request for restoration of water and sewer to her properties in Brownwood. Councilman Fuller stated that council, at this time, does not intend to rebuild water and sewer systems in the Brownwood area, nor will council allow any extension of the lines in that area to private consumers. Property owners are free to drill their own wells and install their own private septic systems, provided that all applicable state, county and city regulations are met and permit procedures are followed that are necessary for all building and development in the city. After making that statement, Councilman Fuller moved that council formally adopt this policy statement; Councilman Phipps seconded the motion. In response to inquiries from Ms. Gillum, Mayor Hutto stated the'City of Baytown'.s current flood damage regulation, as follows: 60327-5 Minutes of the Regular Meeting - March 27, 1986 "It's the desire to minimize public and private losses due to flooding, and following the requirements of federal regulations which restrict or prohibit property uses that are dangerous to health, safety or property in times of flood, which certainly covers the lower end of Lakewood and Brownwood, and because of this and prior city council long-standing commitment to reduce flood damage in Baytown, the city council cannot commit itself to a course of action that would encourage development of a flood prone area, nor can it commit itself to the expenditure of a large amount of tax money to restore improvements that will in all likeli- hood be damaged by future floods. However, property owners are free to drill their own wells and install private septic tank systems." Ms. Gillum stated that according to the chief sanitarian the only thing that will work in Brownwood is a non -corrosive air -tight, water -tight holding tank which will cost a family of four $500 a week for water usage. Mayor Hutto stated that he had mentioned a septic tank, but he did not know if the ground is of the type that will service a septic tank. However, council is willing to change the ordinance to allow the use of septic tanks if all regulations are met. Councilman Philips pointed out that the property owners would be responsible for having the soil tests performed to prove suitability. In response to Ms. Gillum's inquiry concerning other regulations, the city attorney explained that she would need to meet all the city health and building requirements, plus any state health regulations about drilling and protection of various sands. The city does not control all aspects of drilling; however, as far as the city is concerned, property owners in Brownwood have been able to drill wells since December, 1984. Mayor Hutto pointed out that it is more difficult for one to build or develop in a flood prone area than in an area that is not subject to flooding. In response to Ms. Gillum's inquiry concerning allowing the property owners in Brownwood to buy into the city's water and sewer system, Councilman Embry stated that it has been the city's policy for a long time to try to minimize flooding in Baytown, and to allow that would be inconsistent with the city policy to discourage building in an area that would be prone to flooding. However, council is saying that if the property owners want to install their own systems, assuming compliance with all state, county and city regula- tions, then council will allow property owners to do so. The vote follows: 60327-6 Minutes of the Regular Meeting - March 27, 1986 Ayes: Council members Embry and Fuller Mayor Hutto Nays: None Philips, Johnson, Simmons, Council instructed the administration to place an item on the next council agenda in this regard. Consider Approving Development Plans for Airhart Park and Authorize Advertisement for Bids Bobby Rountree, Director of Parks and Recreation, explained that the city has received grant funds for the acquisition of this 15-acre tract, as well as funds for development. The Texas Parks and wildlife Agency will be helping to fund this project in the amount of $115,000. The area has been cleared and the driveway has been installed. The staff is proposing three athletic fields, but there is a need for extensive drainage work because the property holds water. A large outdoor shelter -type pavilion will be constructed with a restroom, and three small shelters will be constructed. There will be a 3,000 foot walkway around the park itself, and two separate play areas which will be curbed with gravel in the bottom providing for less maintenance. There will be underground electrical to the area light, and the parks department will be working with engineering to install a small lift station near the restroom area. There will be benches, tables and grills. The plans will be forwarded to the Texas Parks and Wildlife to get their approval, and once their approval is granted, the staff may advertise for bids. Councilman Fuller moved to approve the development plans for Airhart Park; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry and Fuller Mayor Hutto Nays: None Consider Approval of Plans and Specifications for Ash, Willow, and Huggins Streets and Authorization to Advertise for Bids Consider Ap Sewer SIi' UzEr oval of Plans and Specifications for Sanitary ininca and Authorizacion 'to Advertise for Bids Norman Dykes, Director of Public Works/City Engineer, explained that the plans before council involve plans and specifications for improvements to Ash, Willow and Huggins. 60327-7 Minutes of the Regular Meeting - March 27, 1986 Funds for these improvements are included in the 1984 and. 1985 Community Development Programs. The 1984 funds include improvements to Ash and Willow which include six (6") inch concrete paving between Riggs and West Main at an estimated cost of $428,985; $450,000 is available for this work. Huggins Street improvements will be from the 1985 funds at an estimated cost.'of $361,380 for the installation of underground drainage and six (6") concrete paving between Arkansas and Market Streets; $400,000 is available in that account. Huggins Street sewer line needs to be sliplined, and because the funds are limited, the staff is proposing to take an alternate bid for sidewalks along Huggins. If the sliplining bids, which is the next item on the agenda, comes in low enough and the street bid is low enough, then the staff will recommend that the sidewalk be installed along Huggins. The staff feels that funds will be available for the sliplining that is needed along Ash and Willow and the sidewalks that are needed. Therefore, Mr. Dykes recommended approval for advertisement for bids to perform the street work for Huggins, Ash and Willow, as well as the sliplining needed on Huggins which entails the placement of a ten (10") liner in a twelve (12") inch sewer line down Huggins Street and the sliplining of a six (6") inch line on Ash. Councilman Simmons moved to accept the recommendation of the administration; Councilman Embry seconded the motion. In response to an inquiry from council concerning the use of concrete versus asphalt, Mr. Dykes stated that no cost estimates have been worked on this specific job in that respect; however, the staff has performed this type study in the past and on the county project on North Main, alternate bids were taken for asphalt and the concrete bids were low. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, and Fuller Mayor Hutto Nays: None Councilman Philips inquired if the bid documents could contain a statement that a certain percentage of the labor force will be from the City of Baytown. Mr. Dykes responded that he would be unable to answer that question, but he would talk with the city attorney. Mayor Hutto interjected that there was no point in talking with the city attorney because he would just say that it can't be done. It would be best to include that 10%-15% of the work force will be from Baytown. Councilman Johnson suggested that the amount be 50%, but Mayor Hutto reminded council that the contractors usually have a certain number of permanent employees, but include a certain percentage that must be from Baytown and allow everyone to bid on it and it will be fair. 60327-8 Minutes of the Regular Meeting - March 27, 1486 Consider Proposed Plan for Providing Electrical Service at Bicentennial Park Mr. E. 0. Zeagler, who attends many of the council meetings, has developed the idea of providing electrical service at the Bicentennial Park, and he has agreed to attempt to fund the project through contributions. The estimated cost for the project is $10,000. Presently, at large activities at the park, generators are utilized which create much noise and inconvenience. If electrical wiring were installed in the area with outlets, the city could require the use of the outlets at those particular locations. If the money is contributed, an electrical engineer will be retained by the city to perform the work. Councilman Philips moved to approve the plan for providing electrical service at Bicentennial Park with the understanding that the City of Baytown will be respon- sible for the implementation of the planned work; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry and Fuller Mayor Hutto Nays: None Consider Proposed Ordinance, Awarding Contract for Emergency Ambulance Service Councilman Philips presented the report of the ambulance committee. A copy of said report is attached to the minutes as Attachment "B." Councilman Philips moved to reject all bids and readvertise for bids for an interim emergency ambulance service; Council- man Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry and Fuller Mayor Hutto Nays: None Consider Proposed Ordinance, Authorizing Payment of $6,800 to Rudy Powell for Design and Installation of Instrumentation for Remote Control Systems for West and East District Waste- water Plants At a recent council meeting, council approved the design and installation of a remote control system at the West and East District Wastewater Plants which would enable the city to reduce labor costs for those two facilities. These two plants would be tied to the Central District plant which would be manned on a 24-hour a day basis through this remote control system. The staff needs some technical help in designing and installing the system. Mr. Powell is the person who helped the city a couple years ago when a similar 60327-9 Minutes of the Regular Meeting - March 27, 1986 thing was done with the major lift stations. Councilman Simmons moved to adopt the ordinance; Council- man Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry and Fuller Mayor Hutto Nays: None ORDINANCE NO. 4407 AN ORDINANCE APPROVING THE EMPLOYMENT OF RUDY D. POWELL FOR THE DESIGN AND INSTALLATION OF REMOTE ALARM MONITORS AT CITY WASTEWATER TREATMENT PLANTS; AUTHORIZING PAYMENT OF SIX THOUSAND EIGHT HUNDRED AND N0/100 ($6,800.00) DOLLARS IN CONSIDERATION THEREOF; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consent Agenda The city manager mentioned that the President of Meadow - lake Homeowners Association was present and desired to address council regarding the agreement with Harris County to provide fire protection in unincorporated areas. Mr. Bratch thanked council for approving the contract last year which expanded fire protection to Meadowlake Village. He stated that he realized that the council would be consider- ing the same agreement again, and he realized that the county did not pay the city enough money to perform the contract, but Meadowlake Village homeowners are grateful and respect- fully request continuation of the agreement. Council considered the Consent Agenda as follows: a. Proposed Ordinance No. 60327-2a will change the name of Stadium Street to Martin Luther King Street. This name change has been considered by the Goose Creek Consolidated Independent School District and has met with their approval. Enclosed in the agenda packet is a copy of a letter from Bill Kennedy, Superintendent of GCCISD in regards to this matter. We recommend approval of this ordinance. b. Proposed Ordinance No. 60327-3, will award the annual hot mix - cold lay asphalt contract. Bids were sent to five vendors and one bid was received. Bravco Basic Material Co., Inc. submitted the low bid of $15,875. We recommend the low bidder, Dravco Basic Material Co., be awarded this contract. 60327-10 Minutes of the Regular Meeting - March 27, 1986 c. Proposed Ordinance No. 60327-4, will award the Solid Waste Disposal Contract. Bids were mailed to two vendors. Two proposals were received. The low bidder meeting specifications is our current contractor, Hazelwood Enterprises, Inc. who sub- mitted a low bid of $1,475,000 for a four year contract. Assumed quantities are 100,000 cubic yards of garbage per year and 1000 cubic yards of processed sewage per year. The unit price for garbage is $3.25 per yard the first year and it is increased per yard each year. The unit price for processed sewage is $5.30 per yard the first year and it is increased $ .50 per yard each year. We recommend the low bidder, Hazelwood Enterprises Inc., be awarded this contract. d. Proposed Ordinance No. 60327-5. will authorize an agreement with Harris County for fire service outside the city limits. The agreement is for the Baytown Fire Department to furnish fire protection to an area outside the City limits. This area is designated as area 32 on the Harris County Fire Protection Map. The base rate increased by $100 per month over last year's rate for a total of $7,200. The rate for structure fires has changed from a flat rate of $150 to $50 for a loss up to $500; $100 for a loss between $500 - $1,000; and $150 for any loss over $1,000. The total for the 1986 agreement is $9,420. Enclosed in the packet is a copy of a memorandum from J.J. Pruitt to the Fire Chief in regard to the 1986 Agreement. We recommend approval of Proposed Ordinance No. 60327-5. e - k Proposed Ordinance No's. 60327-6 through 60327-12 will authorize the necessary agreements between the City of Baytown and the various social service agencies funded under Revenue Sharing Funds. These agreements are as follows: Bayshore Community Development $30,000 Palmer Drug Abuse Program 15,840 Retired Senior Volunteer Program 2,803 Bay Area Women's Center 19,360 Bay Area Heritage Society 14,080 First Presbyterian Church of Goose Creek 23,960 West Chambers County Economic Dev. Foundation 50,000 We recommend approval of Proposed Ordinance No's. 60327-6 through No. 60327-12. 60327-11 Minutes of the Regular Meeting - March 27, 1986 1. Proposed Ordinance No. 60327-13, will authorize Change Order with Uranus Palton for rehabilitation at 208 North Street. The contractor when repairing the foundation discovered major termite damage. The bottom plate, all studs, and the top plate in the stud walls were damaged. This damage is on all four exterior walls of the structure. The contractor estimates that will cost an additional $2,500 above contracted bid price to repair this damage. We recommend approval of Proposed Ordinance No. 60327-13. m. Proposed Ordinance No. 60327-14, will authorize an amendment to the contract between Harris County Municipal Utility District No. III and BAWA for the sale of treated water. Councilman Philips moved to adopt the Consent Agenda Items a through m; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, and Fuller Mayor Hutto Nays: None ORDINANCE NO. 4408 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN TEXAS, CHANGING THE NAME OF STADIUM STREET TO MARTIN LUTHER KING STREET; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. (Proposed Ordinance No. 60327-2a) ORDINANCE NO. 4409 AN ORDINANCE ACCEPTING THE BID OF DRAVCO BASIC MATERIAL COMPANY, INC. FOR THE ANNUAL HOT -MIX COLD -LAY ASPHALT CONTRACT AND -AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF FIFTEEN THOUSAND EIGHT HUNDRED SEVENTY-FIVE AND N0/100 ($15,875.00) DOLLARS. (Proposed Ordinance No. 60327-3) ORDINANCE NO. 4410 AN ORDINANCE ACCEPTING THE BID OF GENE B. HAZELWOOD FOR THE OPERATION OF A SANITARY LANDFILL FOR THE DISPOSAL OF THE CITY OF BAYTOWN'S MUNICIPAL SOLID WASTE ON A UNIT PRICE BASIS WITH COMPENSATION TO BE PAID UPON THE ACTUAL QUANTI- TIES DISPOSED OF; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 60327-4) 60327-12 Minutes of the Regular Meeting - March 27, 1986 ORDINANCE NO. 4411 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN INTERLOCAL AGREEMENT WITH HARRIS COUNTY WITH REGARD TO PROVIDING FIRE FIGHTING AND FIRE PROTECTION SERVICES TO UNINCORPORATED AREAS OF HARRIS COUNTY; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 60327-5) ORDINANCE NO. 4412 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE'CITY CLERK TO ATTEST TO AN AGREEMENT WITH BAYSHORE COMMUNITY DEVELOPMENT, INC. TO PROVIDE TRANSPOR- TATION FOR THE ELDERLY, THE HANDICAPPED, AND LOW INCOME RESIDENTS TO MEDICAL FACILITIES, SOCIAL SERVICE AGENCIES, PHARMACEUTICAL ENTITIES, ONCE -A -WEEK SHOPPING TRIPS, AND SELECTED ENRICHMENT OR CULTURAL ACTIVITIES; AUTHORIZING PAYMENT BY THE CITY OF THIRTY THOUSAND AND N0/100 ($30,000.00) DOLLARS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 60327-6) ORDINANCE NO. 4413 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN AGREEMENT WITH THE PALMER DRUG ABUSE PROGRAM FOR THE OPERATION AND MAIN- TENANCE OF A DRUG ABUSE PROGRAM; AUTHORIZING PAYMENT BY THE CITY OF FIFTEEN THOUSAND EIGHT HUNDRED FORTY AND N0/100 ($15,840.00) DOLLARS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 60327-7) ORDINANCE NO. 4414 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO A CONTRACT WITH RETIRED SENIOR VOLUNTEER PROGRAM FOR THE REGISTRATION, RE- CRUITMENT AND COORDINATION OF SENIOR VOLUNTEER COMMUNITY SERVICE; AUTHORIZING PAYMENT BY THE CITY OF TWO THOUSAND EIGHT HUNDRED FORTY AND N0/100 ($2,840.00) DOLLARS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 60327-8) ORDINANCE NO. 4415 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO A CONTRACT WITH BAYTOWN AREA WOMEN'S CENTER FOR PROVIDING HOUSING AND ASSISTANCE TO WOMEN WHO ARE TEMPORARILY DISLOCATED DUE TO DISRUPTION OF THE FAMILY; AUTHORIZING PAYMENT BY THE CITY OF NINETEEN THOUSAND THREE HUNDRED SIXTY AND N0/100 ($19,360.00) DOLLARS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 60327-9) 60327-13 Minutes of the Regular Meeting - March 27, 1986 ORDINANCE NO. 4416 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO A CONTRACT WITH BAY AREA HERITAGE SOCIETY WITH REGARD TO THE SUPERVISION AND MANAGEMENT OF A MUSEUM AND MUSEUM PROGRAM; AUTHORIZING PAYMENT BY THE CITY OF FOURTEEN THOUSAND EIGHTY AND N0/100 ($14,080.00) DOLLARS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 60327-10) ORDINANCE NO. 4417 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO A CONTRACT WITH FIRST PRESBYTERIAN CHURCH OF GOOSE CREEK FOR THE OPERATION AND MAINTENANCE OF A TRANSPORTATION PROGRAM AND A HOT NOON MEALS TO THE ELDERLY PROGRAM; AUTHORIZING PAYMENT BY THE CITY OF TWENTY-THREE THOUSAND NINE HUNDRED SIXTY AND NO/100 ($23,960.00) DOLLARS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 60327-11) ORDINANCE NO. 4418 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN AGREEMENT WITH THE BAYTOWN/WEST CHAMBERS COUNTY ECONOMIC DEVELOPMENT FOUNDATION FOR THE DEVELOPMENT AND IMPLEMENTATION OF PROGRAMS TO ENCOURAGE ECONOMIC GROWTH; AUTHORIZING PAYMENT BY THE CITY OF FIFTY THOUSAND AND NO/100 ($50,000.00) DOLLARS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 60327-12) ORDINANCE NO. 4419 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN AUTHORIZING CHANGE ORDER NO. 1 TO THE CONTRACT WITH URANUS PALTON FOR THE STRUCTURAL WORK PERFORMED ON HOUSING REHABILITATION PROJECT NO. 85-04-07, 208 NORTH ST. (Proposed Ordinance No. 60327-13) ORDINANCE NO. 4420 AN ORDINANCE APPROVING THE BAYTOWN AREA WATER AUTHORITY'S FIRST AMENDMENT TO THE WHOLESALE SUPPLY CONTRACT (TREATED WATER) WITH HARRIS COUNTY MUNICIPAL UTILITY DISTRICT NO. 3. (Proposed Ordinance No. 60327-14) For bid tabulations, see Attachments "C" and "D." 60327-14 Minutes of the Regular Meeting - March 27, 1986 City Manager's Report Entex Request for Cost of Service Adjustment - Entex is requesting an increase in cost of service adjustment of $ .50 per month per customer which is a 1.06% based on an average bill of $28.44. This does not require council action; however, if council would like to have an item on the agenda in this regard, the staff can be notified. Texas Department of Highways and Public Transportation - The administration has received a letter from the highway department stating that they are studying the city's request to build a 100 car park and ride lot somewhere near Spur 330 between Loop 201 and Interstate 10. Massey Tompkins at North Main - This project is 97% complete, and is open to traffic. Sliplining - The contractor is working and has sliplined 1152 feet of 10" sanitary sewer pipe on Long Drive. Wayne Smith & Associates - The engineering work is 50% complete on the water line replacement plans for the Eva Maud Subdivision. Questions/Comments from Council In response to an inquiry from council, Pete Cote, Purchasing Agent, explained that the contract which was let on gasoline fluctuates and for March, the city has been paying $ .56 for unleaded, for regular, $ .56 and for diesel, $ .53. Councilman Simmons stated that he had asked that some- thing be done about three burned out houses about six weeks ago, and at the next council meeting he would like to have a report in writing on the status of those buildings. The city manager responded that the letters have all gone out and all three have been to the Urban Rehabilitation Board, but the staff can give council an idea of the time involved. The city attorney commented that the process takes about 90 days. Mayor Hutto suggested that council hold a work session with the Urban Rehabilitation Standards Review Board before the second meeting in April; Council had no objections. Adjourn There being no further business to be conducted, the meeting was adjourned. Eileen P. Hall, City Clerk Attachment "A" BAYTOWN CITY COUNCIL BAYTOWN CHAMBER OF COMMERCE We the members of "The Downtown Action Committee" are submitting what we think is a viable solution to the problems of the downtown areas of Baytown. The ideas could be implemented not just on Texas Avenue, but also in Old Baytown and Pelly, as well. With rejuvination of these areas the city would have more businesses, more jobs and increased tax revenue. To restore these three areas, will require the cooperation of the City Government, the Chamber of Commerce, the Hispanic Chamber of Commerce and the Downtown Action Committee. Our idea of having all three areas rejuvinated is not just a dream. It is a goal that can be accomplished, and in the process give our citizens something to be proud of, instead of embarrassed about. The city without a downtown is like a cell without a nucleus. The courses of action we are presenting are by no means the only viable solutions. They should, however, serve to set the wheels of progress moving. Please feel free to make positive suggestions and alterations after you have thoughtfully considered our recom- mendations. 1. INSPECTION DEPARTM�ENT: Increase the cooperation between the inspectors and the private sector. That cooperation should not be proportional to a person's financial status. There are no reasons for the problems and trouble the inspection department places upon the general public. 2. PERMITS: The city has the power to grant variance and has apparently already granted itself variances with respect to: A. STANDARD BUILDING CODE B. ORDINANCE #3888 1 C. ORDINANCE #2852, 1 and #4165 1 D. ORDINANCE #4182 We, therefore, see no viable reason why the city can not grant a variance on electrical work, giving property owners who have the ability to do his or her own electrical work. All work would and should be done by the standards set forth by the NATIONAL ELECTRICAL CODE. All work would be subject to inspection to insure the safety of the public. We only address electrical codes because Air -Conditioning and Plumbling are regulated at the State Level. 3. MORITORIUM ON TAXES: As an incentive to restore the buildings, the Council could grant a five (5) year moritorium on taxes to owners who improve their buildings. 4. MAIN STREET MANAGER: .. The Texas Main Street Project has been proven to be effective in other towns which have problems similar to ours. BAYTOWN CITY COUNCIL BAYTOWN CHAMBER OF COMMERCE PAGE 2 Main Street Manager Continued from page 1 Less than half the price of the contract with Arnold Development Inc. would more than pay for a full time manager for three solid years of work at approximately $25,000.00 per year. He or she would work to encourage investment groups and or individuals to invest in the older parts of Baytown, not just Texas Avenue. 5. THE OAK TREE: Declare the Oak Tree the offical symbol of Baytown. The base of the Oak Tree should be maintained with flowers instead of weeds, as is presently being done. Also, it could be declared the offical Christmas Tree of Baytown. 6. LOANS: Create sources for low interest loans to property owners and renters to encourage restoration of the buildings. In the past the city has created money for big developers and shopping centers via Federal Revenue Sharing and Industrial Revenue Sharing Bonds. We would like to see some of this same creative effort aimed at helping the individual businessman. 7. STREET IMPROVEMENT: Time has proven that "the snake" was not the answer to the problems of Texas Avenue. The brick planters are a hazard to drivers and unkept. One possible solution would be to make it a one way street with angle parking on both sides. The curbs and sidewalks are in desperate need of repair. 8. PARKING: We all realize that there will be some property owners that for what ever reason will not restore their buildings. Those buildings could be bought by. the city and used as parking areas. The revitalization of the downtown areas would mean an increase of property values, and sales taxes, that would more than make up for the five year moritorium on property taxes. But best of all, it would create something which cannot be bought at any price: CIVIC PRIDE in our town. That would be another incentive to call Baytown.."Home". Growth to the North is wonderful and needed, but we must not forget our moral obligation to provide our childrem with a place they can enjoy and be proud of, rather than a town to grow up in and then move away from. With the right support, the downtown areas can be on the road to recovery with one year. Respectfully submitted, DOWNTOWN ACTION COMMITTEE Attachment "B" Fred Philips 3-27-86 REPORT OF THE AMBULANCE COMMITTEE Mayor Hutto, Members of the City Council: As chairman of the Ambulance Committee, I recommend to you that the bids for the emergency ambulance service that are before you tonight are not acceptable and the committee proposes they be rejected, the bid specifications be reworked, and rebid. The goal of upgrading the city's emergency ambulance service is a good one and its time has come. This in no way is a criticism of our present provider. However, the state of the art in emergency ambulance service has changed. The needs of our citizens as well as available technology have changed. we can provide a better emergency ambulance service and we must. In this area it truly can be a matter of life and death and this service can make a difference. State purchasing laws require the city to award contracts such as Emergency Ambulance Service through a competitive bid process. In developing bid specs for emergency medical service we felt it mandatory that whoever was chosen be able to provide: 1. Ambulance service 24 hours a day, seven days a week in Baytown; 2. Be able to engage their ambulances within one minute of the receipt of an emergency call; 3. Provide dispatch operations separate from the emergency units on a 24 hour basis; 4. Provide and maintain detailed medical records (such as the Texas EMIS form); 5. Provide records of maintenance schedules; 6. Provide detailed financial records; 7. Maintain proper communication both in and out of the emergency units; 8. Be appropriately insured; 9. Provide the latest equipment available such as cardiac thumper, infant transportors and mast suits; and 10. Provide the best trained personnel (paramedics) available riding in the city's emergency units. We ask that these units be licensed as Mobile Intensive Care Units. This requirement did not seem excessive to us in light of the fact that in Public Health Region 11 of which we are a part, a total of 89 MICU vehicles are licensed. The companies licensing these vehicles are: 1. Chuck Curtis Ambulance Service, 2. Fort Bend County EMS, 3. City of Galveston EMS, 4. City of Houston Fire Department, S. Huntsville/Walker County EMS, 6. City of LaPorte EMS, 7. Montgomery County Hospital District, and 8. City of Houston EMS. Mobile Intensive Care Units must be staffed, equiped, and under medical direction as mobile intensive care units 24 hours a day, 7 days a week. This does not mean that they can not be dispatched to emergency scenes which require less than MICU level of care. Perhaps we did overstate the numbers that are needed in Baytown and we are prepared to rework our bid specifications. The committee suggests to Council possible changes in our bid specifications that may allow for cost savings as follows: 1. Provide different base rates to be charged by the contractor based upon the medical requirements of the calls. 2. Provide the dispatching service for the emergency ambulance service from city facilities by city dispatchers. 3. Reduce the number of mobile intensive care units required to be maintained on a 24 hour basis, from three to two units. 4. Provide a review period to determine if a need exists for any additional MIC Unit. 5. Require the contractor be able to provide upon request a third unit for hospital -to -hospital emergency transfer. 6. Establish a standing Emergency Ambulance Advisory Committee to review on a quarterly basis the performance of our carrier. This committee would have similar composition as to the current committee and would look at performance of the carrier beyond the scope available of the Health Department. 7. Reduce the primary coverage for general liability and medical malpractice to $500,000 combined single limit and add an excessive liability umbrella • of $1,000,000. 8. Hospitals will provide the required infant transportors for the first year of the contract and the contractor either will acquire these by year two or arrange a lease basis through the hospitals for this equipment. Let me address just a moment the City of Baytown providing the dispatching service. I feel that would be a tremendous cost savings to the provider in terms of manpower alone and our forces would be able to do that easily because of our 9- 1-1 emergency system. There is a possibility that with us providing this service, we may have to increase the dispatch staff. If we continue that service, we possibly may even want or need to provide some basic EMT training for dispatchers. These items are the recommended changes we are considering in reworking our bid specifications. We may have others we will want to discuss with you at a later date. We feel that these changes will reduce the overall cost of that service either to the city or the citizen -and or both. Since we are quickly approaching the end of our contract period which is April 30, it is impossible to rework the bid package and get it back out in time to receive bids and have a contract in Baytown operable by May 1. We have commissioned the city staff to solicit for interim emergency ambulance service proposals from those vendors who choose to bid last time and also from Jess Navarre. This interim ambulance service would be for a period of time to allow us to award a permanent contract but not be less than a period of six (6) months. We asked for one advance life support unit to be staffed by two EMS personnel, one of whom shall be a Basic Emergency Medical Technician and act as the driver, and the other shall be a Paramedic and will perform and ride as the attendant on that vehicle. We are requesting a basic life. support unit with at least two emergency care attendants to be staffed 24 hours a day, seven days a week be stationed in the city limits of Baytown at all.times. We asked in these interim specifications that the contractor be able to provide upon request an additional advance life support unit for emergency transfer with appropriate staffing which would include a paramedic. In these specifications we indicate that the City of Baytown will provide both dispatch and housing facilities for the contractor. This will give us a good opportunity to evaluate the burden of assuming dispatch responsibilities for the ambulance service. We hope to have a recommendation on this interim emergency ambulance service contract for you at your next council meeting along with a recommendation. In the audience this evening are several members of the Ambulance Committee. Gentlemen, I know this is a very quick brush at a complicated subject. I have offered a number of concepts which may be foreign to you as it was to me when we entered into this process. With the assistance of my committee members, I will be happy to entertain any questions you may have. I will ask Mr. Patterson to review these bids with you. Attad-amt "C" CITY OF BAYTOVN 810 TABULATION TITLE: ANNUAL HOT NIX COLD LAY ASPHALT 010 WNW: 8601-43 DATE: 3-18-86 1:00 P.N. 1 DRAVCO BASIC NAT. 11TEN; QTY ;UNIT ;DESCRIPTION I ' 1 500 1 ;UNIT PRICE:EXT. PRICElUNIT PRICE!EXT PRICE;UNIT PRICEIEXT I PRICE'UNIT PRICElEXT PRICE! 1 1 TONSIHOT NIX COLD LAY ASPHALT ; 31.75 1 15,875.001 1 111 1 I ' ' ' 1 1 1 1610 NAILED TO S VENDORS. ; ; 1 1 ' ' I 1 , I 1 1 I 1 1 1 1 I 1 1 1 1 1 I I 1 j 1 1 1 1 1 I , I ��I I ry,•« Attar rient "D" CITY OF BAYTOWN 810 TABULATION TITLE: SOLID WASTE DISPOSAL CONTRACT BID NUMBER: 8603-50 DATE: 3-20-86 2:00 P.M. GENE HAZELWOOD 1 BROWNING 1 FERRIS ; :ITEM QTY ',UNIT ;DESCRIPTION I I 1_1 i 1 :UNIT PRICE!EXT. PRICE:UNIT PRICE!EXT. PRICE:UNIT PRICEIEXT. PRICE:UNIT PRICEIEXT PRICE: 1 1 1 :SOLID WASTE DISPOSAL 1 : 1 ALTERNATE, 1 1 1 '. 1 1 ICONTRACT,PER SPEC. : : ; 1 1 1 :IA IOOOOOICU YOIIST YR.SOLID WASTE DIS. 1 3.25 1 325,000.1 3.50 1 350.000.1 1 1 1 1 1 110 11000 ICU YDIIST YR.PROCESSED SEWAGE 1 5.50 : 5,500.1 IO.SO 1 10,500.1 1 1 1 1 SUB -TOTAL 11:1 1 330,500.1 1 360,500.1 1 1 1 1 RA 1 f IOOOOOICU 1 1 Y012110 YR.SOLID WASTE DIS. 1 3.50 1 1 0 150,000.1 1 1 3.71 : 371,000.1 1 1 1 1 I 1 128 11000 ICU Y012NO YR.PROCESSED SEWAGE 1 6.00 1 6,000.1 10.50 1 10,500.1 1 1 1 1 SUB -TOTAL 12:: I 356,000.1 1 3811500.111 1 1 1 1 13A 1000001CU Y013RD YR.SOLID WASTE DIS. 1 3.15 : 375,000.1 3.93 1 393,000.1 130 11000 ICU Y013RD YR.PROCESSED SEWAGE : 6-SO 1 6,500.1 10.50 1 10,500.1 1 1 1 SUB -TOTAL 13:: : 301,500.1 1 403,500.1 1 1 1 1 1 :4A 1 1 I00000ICU 1 1 Y0:4TH YR.SOLID WASTE DIS. 1 4.00 1 1 1 400,000.1 I 1 4.17 1 417,000.1 1 1 1 1 1 1 1 :48 11000 ICU Y014TH YR.PROCESSED SEWAGE : 7.00 1 7,000.1 10.50 1 10,500.1 1 1 1 1 1 : SUB -TOTAL 14:1 1 407,000.1 : 427,500.1 GRAND TOTAL: 1 11,475,000.1 11,573,000.: 1 1 1 :DISTANCE TO LANDFILL: :1 MILES : :25 MILES 1 1 : : :SPECIAL CONDITIONS: : : :'810 BASED ON A 1 1 1 SLIDING SCALE PER YARD WITH A 61 OR 1 1 : : CPI (WHICHEVER IS GREATER) INCREASE PER YEAR.: