1986 01 09 CC Minutes60109-1
MINUTES OF THE REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
January 9, 1986
The City Council of the City of Baytown, Texas, met in
regular session on Thursday, January 9, 1986, at 6:30 P.M.
in the Council Chamber of the Baytown City Hall with the
following attendance:
Fred T. Philips
Jimmy Johnson
Perry M. Simmons
Ron Embry
Roy L. Fuller
Gerald Dickens
Emmett 0. Hutto
Fritz Lanham
Larry Patterson
Randy Strong
Eileen P. Hall
Councilman
Councilman
Councilman
Councilman
Councilman
Councilman
Mayor
City Manager
Assistant City Manager
City Attorney
City Clerk
The meeting was called to order with a quorum present.
The invocation was offered by Councilman Embry, afterwhich
the following business was conducted:
Consider Minutes for the Regular Meeting Held on December
12, 1985
Councilman Philips moved for approval of the minutes
for the meeting held December 12, 1985; Councilman Johnson
seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry and Fuller
Mayor Hutto
Nays: None
Abstained: Councilman Dickens
Receive Petitions
No petitions were presented.
Go Texan Chili Cook Off
Mayor Hutto recognized Lee Robertson, Chairman of the
Go Texas Committee for the chilli cook off. Mr. Robertson
invited everyone present to attend the chili cook off scheduled
for Saturday, January ll, 1986, at the San Jacinto Mall
north parking lot. He mentioned that this group sponsors
scholarships for students from the Goose Creek Consolidated
School District.
60109-2
Minutes of the Regular Meeting - January 9, 1986
Suzanne Matthews Will Appear
Ms. Matthews, owner of Suzanne's Bakery on Bayway Drive,
appeared to inquire what was being done concerning seepage
of gasoline near the General Telephone Company building on
Baker Road.
The city manager reported that since the property owner
that was being affected was General Telephone Company, they
have been willing to expend funds to attempt to discover
where the seepage was originating from. The company has
employed consulting firms to come in to make tests. The
City of Baytown has been involved in the process, along
with Entex. In order to eliminate the problem, the first
thing that needs to be done is to find the source. Efforts
have been directed in that direction, but the source has
not been located.
The city manager pointed out that there are always
dangerous gases in any sewer system which can be dangerous
to people if the traps which have been installed in
businesses and homes are not working properly. The city
inspectors located one such trap in one of the businesses
that had been experiencing a problem. Tests have been
conducted for several days with no indication of vapors
being at a dangerous level.
In response to an inquiry from Mrs. Matthews, Fletcher
Hickerson, Emergency Management Preparedness Coordinator,
explained that the product that was discovered under ground
was a freshly manufactured product, and all of the sources
in the area where this product could emit from have been
checked to no avail. The two service stations have been
checked but there is no leak. The pipelines have been
checked and no vapors were found along those. Vapors
were discovered underground along Bayway Drive, but there
is no evidence of vapors above ground. An explosive
mixture was found in two of the manholes. There is evidence
that there is a small amount of gasoline in the sewer, but
it cannot be seen and consultants have been unable to ac-
quire enough to analyze. The EPA, the Texas Water Commission
and General Telephone Company have been involved in the
search for the source of the problem, but the source is
still unknown. Nothing has been discovered above ground
that is dangerous, but if one throws a match in gasoline,
it may explode. However, it may not if it is too rich.
This is true of gasoline tanks at service stations, the
gasoline tanks in automobiles. The situation of gasoline
in the sewers is not as dangerous as a car pulling up
in front of your home.
The city manager explained that the city has done an
additional thing to try to keep the vapors and fumes out
of the businesses along Bayway in that area. All of the
buildings in that particular area are on the same service
line with one tap into the city system. This tap goes
into a manhole, and the city has placed a trap on that
manhole as an additional barrier to any vapors or odors
getting into any of those businesses. This should keep
the vapors or fumes from getting into the buildings. Again,
he reiterated that there are gases present in all sewer
lines.
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Minutes of the Regular Meeting - January 9, 1986
Mr. Matthews stated that all the various entities are
stating that the area is safe and that Mrs. Matthews could
reopen her business, but he wanted a written assurance.
Mr. Lanham responded that there would be no way that
any agency could give anyone an absolute assurance; however,
if Mr. Matthews is concerned, he could retain a plumber to
check his sewer line.
Hear Update from the Sesquicentennial Commission
Sam Bramlett, Chairman of the Sesquicentennial Commission,
stated that eight days ago the Sesquicentennial celebration
began for the 365 days of 1986. He expressed the commission's
thanks to council, to Bobby Rountree and his staff, to
Barbara Hinds and Roy Fuller and Hobart Enoch, who was
unable to be present. He also mentioned the efforts of
Bennie Kadjar and Reggie Brewer to raise the money for the
park that will be donated on March 2. Wanda Orton and the
Baytown Sun have done a lot of work in helping the commission
get information disseminated. Hardy White was successful in
getting the Sesquicentennial flag on the cover of the Baytown
telephone directory. There are a number of events planned.
Mr. Bramlett called on Barbara Hinds to provide information
in that regard.
Ms. Hinds stated that Baytown started its celebration
for the Sesquicentennial on January 1, 1986, with the playing
on church chimes throughout the city. This was happening
throughout the state. There are six days designated as days
of Texas throughout the year as follows:
January 1 - First day of the new year;
March 2 - Texas Independence Day;
April 21 - San Jacinto Day;
July 4 - The Nation's Independence Day
November 3 - Birthday of Stephen F. Austin;
December 31 - The last day of the Sesquicentennial.
On these particular days, chimes all over Texas will be
playing songs of Texas. In Baytown, on March 2, the Republic
of Texas Plaza will be dedicated. On January 18, the Exxon
employees will donate their time and efforts to plant all of
the trees and shrubs in the Republic of Texas Plaza.
The Bay Area Heritage Society is having a history book
of Baytown by Dr. Margaret Hinson from the University of
Houston, published which will be available for sale in the
near future.
60109-4
Minutes of the Regular Meeting - January 9, 1986
There will be monthly historical displays at the San
Jacinto Mall put on by various groups and businesses. Most
of these will be on display in the open area in front of the
J.C. Penney's store.
Sterling Municipal Library will host a variety of events
commemorating the Sesquicentennial. A number of these will
be local citizens giving accounts of the history of Baytown
as they lived it.
The Parks and Recreation Department of the City of
Baytown will emphasize the Sesquicentennial through most
of its special events this year. The Fourth of July Parade
will be dedicated to the Sesquicentennial and the theme
will be Texas Our Texas.
There has been a very active and hardworking committee
with the school district that has planned several events
throughout the year. They will have a district -wide cele-
bration on April 19, as well as daily activities at all
the schools. All the school will fly the Sesquicentennial
flag, and the students were given an opportunity to contribute
toward the flags and the flag poles that will fly at the
Republic of Texas Plaza. Each student that contributed
$ .25 was given a lapel pin of the Sesquicentennial logo.
Over $2,000 was raised this way for the flags and the flag
poles.
Lee College has planned many events throughout the
year and has also set up a speaker's bureau pertaining
to Texas history. Any one needing a speaker for a program
can call the Lee College information office. Several of
the faculty members are donating their time and expertise
for this program.
There is a Sesquicentennial patch available that the
committee hopes will be worn on the uniforms of many of
the athletes in the city this year. The committee already
has a commitment from the little league and from the optimists.
There are several cultural events that will be taking
place. The Baytown Symphony will host a concert on February
9 which will include music by Texas composers. The Baytown
Little Theatre will present a musical this summer written
by a local Baytonian, and the theme of the story will be
the oil boom of this area. The art league's show and award
presentation in April will have a Texas theme, and the
Red Stocking Revue will also have a Texas theme. These are
just a few of the activities that are planned in the city
this year. The various activities will be published monthly
in the Baytown Sun.
Roy Fuller addressed council concerning the Sesqui-
centennial logo. He stated that the executive committee
of the Sesquicentennial Commission felt that the logo
represents Baytown and asked that council give serious "
consideration of the adoption of the Sesquicentennial logo
as the official logo for the City of Baytown. He stated that
presently the closest thing to a logo that the city may have
60109-5
Minutes of the Regular Meeting - January 9, 1986
is the old oak tree which emblem is found on city vehicles.
Presently, the city has no official plaque to present to
visiting dignitaries; therefore, the committee felt that it
would be appropriate for the city to have something that
visiting dignitaries could take back. He presented council
with a plaque which depicted the State of Texas with the
logo on the state in the approximate location of the City
of Baytown.
Mr. Fuller mentioned that after adoption of the logo,
the placement of the logo on city stationary could be
accomplished as it becomes necessary to purchase additional
supplies. If the city should decide to change the logo on
the vehicles, if one orders 500 logos suitable for placement
on city vehicles, the cost would be $2.50 each which would
be $1,250; therefore, the cost to accomplish this would be
minimal.
Mr. Fuller stated that the commission is not asking
that council act on the request tonight, but take the matter
under advisement and perhaps solicit input from the public.
Councilman Johnson expressed the feeling that the old
oak tree has been the emblem of the City of Baytown for
many years and he would personally prefer to keep the oak
tree as the logo for the city.
Mr. Fuller responded that he could see no problem with
adding the oak tree as one of the emblems on the proposed
logo. The proposed logo would not only represent Baytown
to those who have grown up in Baytown, but also to others
who would be receiving stationary with the logo affixed.
Mayor Hutto said that council appreciated the
executive committee's time in appearing and the matter of
the logo would be taken under advisement.
Consider Request of Sesquicentennial Commission to Adopt
an Official City Logo
This matter will be discussed at a future meeting.
Consider Proposed Ordinance, Authorizing Participation in
The Texas Municipal League Liability Insurance Coverage
Program
This matter was discussed at an earlier work session.
Insurance costs and coverages for cities are changing very
dramatically, and with those changes the City of Baytown
will need to make changes. The administration reviewed
approximately 17 or 18 plans that council could consider to
continue the coverage with the present carrier, Texas Muni-
cipal League. Of the options, the administration recommended
the option that would provide the following coverage:
60109-6
Minutes of the Regular Meeting - January 9, 1986
Coverage Limits Deductible
Public Official $ 500,000 $25,000 + (200x300)
Police $1,000,000 1,000 + (200x300)
General & Auto $1,000,000 500 + (200x300)
Total Cost = $441,858 (plus deductible charges)
Councilman Johnson moved to adopt the proposed ordinance
indicating the option recommended by the administration;
Councilman Embry seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry, Fuller and Dickens
Mayor Hutto
Nays: None
ORDINANCE NO. 4345
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,
RENEWING THE CONTRACT WITH THE TEXAS MUNICIPAL LEAGUE FOR
LIABILITY COVERAGE; AND AUTHORIZING AND DIRECTING THE MAYOR
AND CITY CLERK TO EXECUTE AND ATTEST TO THE RENEWAL OF LIABILITY
COVERAGE WITH TEXAS MUNICIPAL LEAGUE; AUTHORIZING PAYMENTS
OF PREMIUMS PURSUANT TO THE TERMS OF SAID CONTRACT; AND
PROVIDING FOR THE EFFECTIVE DATE HEREOF.
Council instructed the administration to work on a self
insured plan to bring back to council for consideration.
Consider Proposed Ordinance, Calling Municipal Election for
April 51 1986
The city attorney explained that due to a complete
revision by the legislature of the election code, the form
ordinance used to call the municipal election had to be
revised. The revised ordinance shows that the posting date
is not later than the 21st day before the election versus
the 30th day. In Section 51 the qualifications of the
candidate has been revised to include qualifications as
set forth by the election code. Most of the changes are
changes in dates, such as the change that the applications
must be filed 45 days prior to the election rather than
30. Some unnecessary wording was deleted from the ordinance
and the special canvass board has been renamed the absentee
ballot board. With those changes, the administration
recommended approval of the ordinance.
Mayor Hutto inquired about holding a straw vote on
several items and inquired if the adoption of this ordinance
would preclude council from accomplishing the straw vote.
60109-7
Minutes of the Regular Meeting - January 9, 1986
The city attorney suggested that council act on the proposed
ordinance and act on the various items to be included in a
straw vote referendum at a separate meeting. It was necessary
to adopt the ordinance in order to allow time for the
candidates to file.
Council scheduled a work session for Wednesday, January
15 at 4:00 p.m. to consider items to be included in a straw
vote referendum.
Councilman Simmons moved to adopt the ordinance;
Councilman Johnson seconded the motion. The.vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry, Fuller and Dickens
Mayor Hutto
Nays: None
ORDINANCE NO. 4346
AN ORDINANCE ORDERING THE MUNICIPAL ELECTION TO BE HELD ON
THE 5TH DAY OF APRIL, 1986, FOR THE PURPOSE OF ELECTING
THREE (3) COUNCILMEN FROM THE RESPECTIVE DISTRICTS NOS.
ONE (1), FOUR (4), AND FIVE (5); PROVIDING FOR THE ELECTION
OFFICERS; DESIGNATING THE PLACES AND MANNER OF HOLDING SAID
ELECTION; PRESCRIBING THE HOURS; ESTABLISHING THE CENTRAL
COUNTING STATION; PROVIDING FOR AN ABSENTEE BALLOT BOARD
FOR ABSENTEE BALLOTS; AND PROVIDING FOR THE POSTING AND
PUBLICATION OF NOTICE.
Consider Proposed Ordinance, Including Portions of Hoesch
Tubular Products, Chevron and Amoco Properties Which
Were Recently Annexed in the Proper Council Districts
Adoption of the proposed ordinance will place the
recently annexed portions of Hoesch Tubular Products,
Chevron and Amoco Properties in the proper council districts.
Councilman Philips moved to adopt the ordinance;
Councilman Johnson seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry, Fuller and Dickens
Mayor Hutto
Nays: None
ORDINANCE NO. 4347
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
ADDING CERTAIN PROPERTY TO COUNCIL DISTRICT NUMBER THREE
(3) AND FOUR (4); REPEALING ORDINANCES INCONSISTENT HERE-
WITH; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE
PUBLICATION AND EFFECTIVE DATE HEREOF.
60109-8
Minutes of the Regular Meeting - January 9, 1986
Consider Proposed Ordinance, Accepting Dedication of Easements
from San Jacinto Crossing,, Ltd'.
When San Jacinto Crossing properties located across the
street from San Jacinto Mall were installed, the utilities,
in some cases, were placed outside the designated easements.
The owner is anxious to dedicate enough property to take care
of those utilities. The administration recommended approval
of the ordinance.
The city attorney explained that there is a change in
the name of the entity dedicating the property to the City
of Baytown. The name of the entity dedicating the property
is Overseas (San Jacinto) Ltd.
Councilman Embry moved to adopt the ordinance with the
name change; Councilman Philips seconded the motion. The
vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry, Fuller and Dickens
Mayor Hutto
Nays: None
ORDINANCE NO. 4346
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, ACCEPTING THE UTILITY AND EASEMENT DEDICATION BY
OVERSEAS (SAN JACINTO) LTD; AND PROVIDING FOR THE EFFECTIVE
DATE HEREOF.
Consider Proposed Resolution, Requesting that the District
Engineer for District No. 12 of the State Department of
Highways and Public Transportation Consider the Avail-
ability of State Owned Right of Way for a Park and Ride
Facility
The administration has been working toward the pos-
sibility of a park and ride facility and bus service for
Baytown. It has developed that probably the quickest way
to achieve this goal is to take advantage of a new policy
of the state highway department to allow use of their
excess right of way for park and ride facilities. The state
has funds that can be used to develop those areas; however,
before going to the time and expense of investigating
whether there is land available in the Baytown area in
places that would be feasible for a park and ride facility,
the state would like an indication from the local governing
body that this procedure is favored.
Councilman Fuller moved to adopt the resolution;
Councilman Philips seconded the motion.
60109-9
Minutes of the Regular Meeting - January 9, 1986
Councilman Simmons stated that he was opposed to the
resolution because he was not convinced that the Transit
Committee's estimate of the ridership is valid. He
felt that no action should be taken on the resolution
because this is one of the items he would like to see
on the straw vote ballot for April 5. He continued that
he would hate to see the resolution adopted and then
have the voters decline the proposition at the polls.
He was concerned that the riders would have to
contract for the service rather than simply be at a
set location at a scheduled time to catch a bus to
Houston. Also, he was concerned that if the park and
ride facility was not self-supporting, that the City
of Baytown would be paying for the service for only a
few.
Councilman Johnson concurred that the matter of
park and ride facilities should be presented to the
voters to get the subject resolved.
Council members Embry, Fuller and Philips expressed
the feeling that the adoption of the resolution would
in no way hinder a vote on the matter in April and in
the meanwhile, progress would be made in the location
of a site for a park and ride facility. The vote follows:
Ayes: Council members Philips, Embry and Fuller
Mayor Hutto
Nays: Council members Johnson, Simmons and Dickens
RESOLUTION NO. 934
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, REQUESTING THAT THE DISTRICT ENGINEER, DISTRICT
12, STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION,
SURVEY THE BAYTOWN AREA TO DETERMINE IF THERE IS STATE
OWNED RIGHT-OF-WAY THAT COULD BE USED AS A PARK AND RIDE
FACILITY; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF.
Consider Proposed Resolution, Adopting a Cash Management
Policy for the City of Baytown
State law requires that a cash management policy be
adopted by the governing body. The administration recom-
mended approval of the resolution because the policy
represents the present procedures of the city.
Councilman Philips moved to adopt the resolution,
Councilman Johnson seconded the motion.
In response to an inquiry from Council, Larry Patterson,
Assistant City Manager, explained that the city pays
invoices as received.
60109-10
Minutes of the Regular Meeting - January 9, 1986
Mayor Hutto expressed the feeling that the paragraph
setting forth that the city should hold funds as long as
possible without jeopardizing vendor relationships and
incurring a penalty for interest should be deleted. Council
concurred; therefore, Councilman Philips withdrew the motion
and Councilman Johnson withdrew the second.
Councilman Simmons moved to adopt the resolution with
the exception of Item c; Councilman Embry seconded the
motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry, Fuller and Dickens
Mayor Hutto
Nays: None
RESOLUTION NO. 935
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
ADOPTING A CASH MANAGEMENT POLICY AND RULES GOVERNING THE
INVESTMENT OF LOCAL FUNDS.
Consider Proposed Resolution, Approving Application for
Grant to Continue Funding of the Harris County Organized
Crime Control Unit
Adoption of this resolution will allow the administration
to apply for $201,541 in grant funds to continue operation
of the Harris County Organized Crime Control Unit. The
administration recommended approval of the resolution.
Councilman Simmons moved for adoption of the resolution;
Councilman Fuller seconded the motion. The vote follows:
Ayes: Council members Philips, Simmons, Embry,
Fuller and Dickens
Mayor Hutto
Nays: None
Abstained: Councilman Johnson
RESOLUTION NO. 936
A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF
BAYTOWN TO MAKE APPLICATION TO THE TEXAS CRIMINAL JUSTICE
COUNCIL FOR THE CONTINUED OPERATION OF THE HARRIS COUNTY
ORGANIZED CRIME CONTROL UNIT AND PROVIDING FOR THE EFFECTIVE
DATE HEREOF.
60109-11
Minutes of the Regular Meeting - January 9; 1986
Consider Proposed Resolution, Authorizing Submission of
Application to Houston -Galveston Area Council for
Continuation of Youth and Law Program Grant
SF-86-A01-0108
Adoption of the resolution will authorize the adminis-
tration to apply for continuation of Youth and Law Program
Grant SF-86-A01-0108. This is the second --year of the program.
The administration recommended approval of the resolution.
Councilman Embry moved for adoption of the resolution;
Councilman Fuller seconded the motion.
Councilman Simmons requested that the administration
furnish council with reports on these three grant programs.
This grant provides for the salary of one officer. He
makes narcotics talks, crime prevention talks, and he also
counsels with young people about drug: -or crime related prob-
lems. Also, this person will handle the bicycle registration
program that is to be instituted in the schools. This grant
is reduced 20% each year so that eventually the city will be
funding the full salary of the officer.
The police chief suggested that council might like a
copy of the quarterly report that is furnished to the Criminal
Justice Council. Council concurred that this report would
be satisfactory to let council know how the programs were
progressing. The vote follows:
Ayes: Council members Philips, Simmons, Embry,
Fuller and Dickens
Mayor Hutto
Nays: None
Abstained: Councilman Johnson
RESOLUTION NO. 937
A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF
BAYTOWN TO MAKE APPLICATION TO THE TEXAS CRIMINAL JUSTICE
COUNCIL FOR A GRANT TO CONTINUE THE YOUTH AND LAW PROGRAM
AND PROVIDING FOR THE EFFECTIVE DATE HEREOF.
Consider Proposed Resolution, Authorizing Submission of
Application to Houston -Galveston Area Council for Con-
tinuation of Statistical Data Analysis Grant SF86FO10124
This grant application is similar to the other request.
The administration recommended approval of the resolution.
Councilman Simmons moved for adoption of the resolution.
Councilman Philips seconded the motion. The vote follows:
60109-12
Minutes of the Regular Meeting - January 9, 1986
Ayes: Council members Philips, Simmons, Embry,
Fuller and Dickens
Mayor Hutto
Nays: None
Abstained: Councilman Johnson
RESOLUTION NO. 938
A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF
BAYTOWN, TEXAS, TO MAKE APPLICATION TO THE TEXAS CRIMINAL
JUSTICE COUNCIL FOR A GRANT TO CONTINUE A PROGRAM OF STORING,
ANALYZING AND CORRELATING STATISTICAL AND ANALYTICAL DATA
FOR APPREHENSION AND CRIME PREVENTION PROGRAMS AND PROVIDING
FOR THE EFFECTIVE DATE HEREOF.
Consider Proposed Resolution, Transferring Funds from
Contingency Account to Various Accounts to Cover Cost
to Renovate Post Office for Crime Prevention Unit
The request for transfer of funds is to renovate the
first floor of the old post office building in order that
the floor space can be utilized by the crime prevention
unit. Also, it is necessary to renovate the first floor
in order to utilize the second floor. City personnel will
be used for some of the work, but it will be necessary to
secure help for some of the work. The total expected
expenditures for this renovation is $10,712. The adminis-
tration recommended approval of the resolution.
In response to an inquiry from council, Mr. Lanham
stated that he did not expect to come to council for
additional funds for renovation, but there would be some
operating costs that would be involved. However, the
administration does not have a good estimate on what
those costs will entail at this time, because the staff
is working on a contract with the historical society. At
this particular time, the staff is in hopes of separating
the museum from the city offices.
Councilman Fuller moved to adopt the resolution;
Councilman Simmons seconded the motion. The vote follows:
Ayes: Council members Philips, Simmons, Embry and
Fuller
Mayor Hutto
Nays: None
Abstained: Council members Johnson and Dickens
RESOLUTION NO. 939
A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF
BAYTOWN TO APPROPRIATE $10,712.00 FROM UNFORESEEN EXPENSES,
ACCOUNT NO. 694010-000101; AND PROVIDING FOR THE EFFECTIVE
DATE HEREOF.
60109-13
Minutes of the Regular Meeting - January 9, 1986
Consider Authorization for City Crews to Construct the
Raccoon Drive Water Line
Bonds that were voted in 1981 included funds for the
line. Now that bids have been taken on the water tower,
there is money available to construct the Raccoon Drive
Water Line, and this will allow the city to take the one
remaining well that must be operated out of service. To
perform this job with city crews will save the city money.
This water line will also provide an important loop to an
existing 12 inch water main at the corner of Sjolander and
Cedar Bayou Lynchburg back to the proposed 2,000,000 gallon
elevated water tower.
The plans have been prepared in house to perform this
work, and the utility construction crew which performs
water and sewer taps will perform this work. That crew
has been utilized in the past two months to place water line
extensions and to replace bad lines. Due to the decrease
in the number of water and sewer taps because of the building
slump, this crew is available to perform this work between
making taps. The laying of the line can actually be divided
into three segments. There is a segment on the south end
that could be laid and be a project within itself. All the
residences involved have water available to them, so the
crews can lay one section at a time. Once a section is
installed it can be put into service without interruption
of water service to the residents of the area. Between now
and the time that the tower is completed, the city crews
will have time to put the line into service. The adminis-
tration recommended authorization for city crews to construct
the Raccoon Drive Water Line.
Councilman Philips moved to authorize the administration
to construct the Raccoon Drive Water Line; Councilman Fuller
seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry, Fuller and Dickens
Mayor Hutto
Nays: None
Councilman Philips Inquires About Project at Rollingbrook
and North Main
In response to an inquiry from Councilman Philips,
Norman Dykes explained that the contractor is working to
install storm sewers at that location and will later be
working on the roadway itself. The situation at that
intersection will get worse before it gets better simply
because of all the construction necessary there.
60109-14
Minutes of the Regular Meeting - January 9, 1986
Consider Proposed Charge for Engineering Service for Water
and Sewer Line Extensions Along County Roads Outside the
City Limits
Presently, the city is charging people who obtain water
and sewer service outside the city limits the same tap charge,
along with a connection fee. However, there is a great deal
more time required on the part of the engineering department
when the city is constructing a line in county right of way.
The engineering department has to draw up plans and take
them in to get approval before work can begin. The staff
feels that the city should recover most of the engineering
costs and time spent in getting the necessary approvals.
There are variances in costs depending on the length of
line, but rather than attempt to determine the costs for
each job, the staff has averaged the cost to recommend that
council establish a policy that a tap for water service
outside the city limits will be $400 rather than $250.
The fee for a sewer tap for those customers will be $325
rather than $175.
In response to a question from council, Mr. Lanham
explained that in addition to these charges, customers
outside the city limits would be charged a buy -in fee
on sewer service.
Councilman Johnson commented that he hoped that the
figures being proposed were sufficient to cover the costs
because he felt that $500 would not be excessive when the
customer would be looking at drilling a water well if
city services were not made available.
Norman Dykes stated that he felt the fees will be
ample because there are many times that an individual
pays the buy -in and tap fee and then there are several
other customers who tie into the line and the city will
collect the same amount from each new tie-in.
Councilman Dickens moved to approve the administration's
recommendation; Councilman Johnson seconded the motion.
The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry, Fuller and Dickens
Mayor Hutto
Nays: None
Consider Proposed Ordinance, Awarding Contract for Con-
struction of Tenth Street at Fayle Fire Station
Twelve bids were received for the construction of
Tenth Street at Fayle Fire Station. The recommendation
is that the bid be awarded to the low bidder, McCall & Son
Contractors of Houston for the base bid of $364,000, along
with Alternates 4, 6, and 7 for a total of $384,850.
Alternate No. 4 is to provide a "Dryvit" synthetic plaster
fascia on the styrofoam backup over standard metal building
framing and bracing. Alternate No. 6 would provide a
standard 7'3" metal liner wainscot at the garage. Alter-
nate No. 7 is for mud -set ceramic tile.
60109-15
Minutes of the Regular Meeting - January 9, 1986
Councilman Dickens moved to adopt the ordinance;
Councilman Johnson seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry, Fuller and Dickens
Mayor Hutto
Nays: None
ORDINANCE NO. 4349
AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND
CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH
MCCALL AND SON CONTRACTORS FOR THE CONSTRUCTION OF TENTH
STREET AT FAYLE FIRE STATION; MAKING OTHER PROVISIONS
RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE
HEREOF.
For tabulation, see Attachment "A."
Consent Agenda
Mr. Lanham pointed out that in the preface the admin-
istration had indicated that under Item "f" the bid had
been withdrawn; therefore, council would not be awarding
that bid.
Council considered the consent agenda as follows:
a. Proposed Ordinance No. 60109-6, will authorize
payment of $2,125 to the State of Texas for
installation of a junction box and manhole at
North Pruett and Spur 201. The State Highway
Department installed the junction box and manhole
located approximately 500 feet east of the N.
Pruett and Spur 201 intersection. The State's
contractor discovered a conflict between the 54"
diameter storm sewer being installed along Spur
201 and an existing 12" water line running under
the State's right of way. The water line is
encased in an 18" steel casing and intersects the
storm sewer near the top of the 54" pipe.
After consultation with the State Highway Depart-
ment and their contractor, it was decided that the
most economical means of resolving this conflict
was to construct a junction box around the water
line similar to those built near the SH 146 and
Spur 201 intersection. The cost to the City of
Baytown will be $2,125.
we recommend approval of this ordinance.
60109-16
Minutes of the Regular Meeting - January 9, 1986
b. Proposed Ordinance No. 60109-7, will award the bid
for 16mm Microfilm Reader/Printer. Bids were
mailed to six vendors and three proposals were
received. Global Services, Inc. submitted the low
bid of $4,526. This unit is for the Police Department.
We recommend the low bidder, Global Services, Inc.
be awarded this contract.
c. Proposed Ordinance No. 60109-8, will award the bid
for a material spreader. Bids were sent to five
vendors; we received one bid and two no -bids.
Sabine Machinery submitted the low bid of $2,133.
This spreader will be used in the Public Works
Department.
We recommend the low bidder, Sabine Machinery, be
awarded this contract.
d. Proposed Ordinance No. 60109-9, will award the
annual Concrete Pipe contract. Bids were sent to
seven vendors and three bids were received. White
Supply Company submitted the low bid of $81,362.
We recommend the low bidder, White Supply Company,
be awarded this contract.
e. Proposed Ordinance No. 60109-10, will award the
annual Calcium Hyprochlorite contract. Bids were
sent to four vendors and two bids were received.
Van Waters and Rogers submitted the low bid in the
amount of $12,437.50. This material will be used
in the Parks and Recreation and Public Works
departments.
We recommend the low bidder, Van Waters and Rogers,
be awarded this contract.
g. Proposed Ordinance No. 60109-12, will award the
annual Photographic Supplies contract. Bids were
mailed to six vendors and three bids were received.
Jobar Scientific submitted the low bid of $15,662.51.
We recommend the low bidder, Jobar Scientific,
be awarded this contract.
h. Proposed Ordinance No. 60109-13, will award the
bid for the water tower truck. We mailed bids to
nine vendors and received three proposals. The
low bidder meeting our specifications is The
Boardman Company. We would propose taking item
#2, the alternate where we pick up the unit from
the manufacturer and prepay the chassis to save
$650.00. We would also recommend the deletion of
one 2h" discharge for a $500.00 savings (we specified
four 2h" discharges and Boardman supplied five).
The total charge for this proposal would be $197#626.
We recommend the low bidder, The Boardman Company,
be awarded this contract.
60109-17
Minutes of the Regular Meeting - January 9, 1986
i. Proposed Ordinance No. 60109-14, will award the
bid for the annual Flexible Base Material Con-
tract. Bids were mailed to eight vendors and six
vendors submitted proposals. The two low bids
submitted were for crushed recycled concrete. We
specified crushed limestone for this base material;
therefore, these bids do not meet our specifica-
tions. (We have a crushed recycled concrete base
material contract with the lowest bidder, Crushed
Recycled Concrete, Inc.) The next low bid meeting
specifications is that of Parker Brothers and
Company, Inc.
We recommend council accept both prices for the
specified product (#1, flexible base material FOB
plantsite, #2, alternate flexible base material
FOB 1601 West Main St., Baytown). The bid amounts
for Item #1 is $63,000 and for Item #2 $88,200.
Both of these items are used as needed. Chances
are that this amount of monies will not be expended
to the total fiscal year.
We recommend the low bidder meeting specifications,
Parker Brothers & Co., Inc., be awarded this
contract.
j. Proposed Ordinance No. 60109-15, will award the
bid for the annual Cement Stabilized Sand contract.
Bids were mailed to six vendors. Four proposals
were received. Stabilized Products, Inc. submitted
the low bid of $52,600.
We recommend the low bidder, Stabilized Products,
Inc., be awarded this contract.
k. Proposed Ordinance No. 60109-16, will award the
bid for the annual Brass Fittings contract. Bids
were mailed to thirteen vendors and two proposals
were received. Utility Supply Company submitted
the low bid of $23,527.95.
We recommend the low bidder, Utility Supply Company,
be awarded this contract.
1. Proposed Ordinance No. 60109-17, will award the
bid for a 3/4 ton truck with utility bed. Bids
were sent to sixteen vendors and three bids were
received. A. C. Collins Ford submitted the low
bid of $13,832.
We recommend the low bidder, A. C. Collins Ford,
be awarded this contract.
60109-18
Minutes of the Regular Meeting - January 9, 1986
M.
Proposed Ordinance No. 60109-18, will award the
bid for chemical spraying truck. Bids were sent
to thirteen vendors and three bids
A.C. Collins Ford, Inc. submitted
of $39,177. This truck is for the
Recreation Department.
were received.
the low bid
Parks and
We recommend the low bidder, A.C. Collins Ford,
Ind. be awarded this contract.
n. Proposed Ordinance No. 60109-19, will award the
contract for the Riggs Street Drainage Improve-
ments. Five bids were received. The low bidder
was Solesbee Construction Company, with a bid of
$24,916.41. Funds are available through the
Community Development 1983 Jobs Bill program.
We recommend that the low bid be accepted and the
contract for installing drainage pipe on Riggs
Street be awarded to Solesbee Construction Company,
Inc.
o. Proposed Ordinance No. 60109-20, will authorize
final payment to Hatcher Construction for clearing
of Airhart Park site. The City of Baytown has
inspected the cleaning work performed on this
contract. It meets the specifications and has
been completed. The contractor damaged a small
part of,the curb and has repaired it to our satis-
faction.
We recommend the contractor, Hatcher Construction
Company, be paid the lump sum contract amount of
$11,200.
p. Proposed Ordinance No. 60109-21, will authorize
final payment to Moon Construction Company, Inc.
for construction of Influent Relief Sewer and
Discharge, EPA Project No. C-48-1497-03. The
Influent Relief Sewer and Discharge Force Main at
the Woodlawn Lift Station constructed by Moon
Construction Co. in accordance with the contract
executed July 16, 1985, has been given a final
inspection by representatives of the Owner, the
Contractor, and the Engineer on December 31, 1985.
Minor surface irregularities and clean-up is
needed. According to Langford Engineering, the
facilities constructed are in accordance with
plans and specifications. They have awarded a
Certificate of Completion. The cost of the project
is summarized as follows:
60109-19
Minutes of the Regular Meeting - January 9, 1986
Original Contract Amount: $309,740.00
Plus Addition (Change Order Nos. 1&2) 9,916.25
Less Deductions (Unit Bid Underruns) ( 24,864.20)
FINAL CONTRACT AMOUNT: $294,792.05
Less Previous Payment (277,164.45)
FINAL AMOUNT DUE: $ 17,627.60
We recommend the final payment be made to Moon
Construction Company, Inc. in the amount of
$17,627.60.
Councilman Simmons moved to adopt the Consent Agenda
with the exception of Item f; Councilman Johnson seconded
the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry, Fuller and Dickens
Mayor Hutto
Nays: None
ORDINANCE NO. 4350
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, AUTHORIZING PAYMENT OF TWO THOUSAND ONE HUNDRED
TWENTY-FIVE AND N0/100 ($2,125.00) DOLLARS TO THE STATE
DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION FOR THE
COSTS OF UTILITY ADJUSTMENTS ON NORTH PRUETT AND LOOP 201.
(Proposed Ordinance No. 60109-6)
ORDINANCE NO. 4351
AN ORDINANCE ACCEPTING THE BID OF GLOBAL SERVICES, INC. FOR
THE PURCHASE OF A 16MM MICROFILM READER/PRINTER AND AUTHOR-
IZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF FOUR
THOUSAND FIVE HUNDRED TWENTY-SIX AND N0/100 ($4,526.00)
DOLLARS. (Proposed Ordinance No. 60109-7)
ORDINANCE NO. 4352
AN ORDINANCE ACCEPTING THE BID OF SABINE MACHINERY, INC.
FOR THE PURCHASE OF A MATERIAL SPREADER AND AUTHORIZING THE
PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWO THOUSAND
ONE HUNDRED THIRTY-THREE AND N0/100 ($2,133.00) DOLLARS.
(Proposed Ordinance No. 60109-8)
60109-20
Minutes of the Regular Meeting - January 9, 1986
ORDINANCE NO. 4353
AN ORDINANCE ACCEPTING THE BID OF WHITE SUPPLY COMPANY FOR
THE ANNUAL CONCRETE PIPE CONTRACT AND AUTHORIZING THE PAYMENT
BY THE CITY OF BAYTOWN OF THE SUM OF EIGHTY-ONE THOUSAND
THREE HUNDRED SIXTY-TWO AND N0/100 ($81,362.00) DOLLARS.
(Proposed Ordinance No. 60109-9)
ORDINANCE NO. 4354
AN ORDINANCE ACCEPTING THE BID OF VAN WATERS AND ROGERS FOR
THE ANNUAL CALCIUM HYPOCHLORITE CONTRACT AND AUTHORIZING
THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWELVE
THOUSAND FOUR HUNDRED THIRTY-SEVEN AND 50/100 ($12,437.50)
DOLLARS. (Proposed Ordinance No. 60109-10)
ORDINANCE NO. 4355
AN ORDINANCE ACCEPTING THE BID OF JOBAR SCIENTIFIC FOR THE
ANNUAL PHOTOGRAPHIC SUPPLIES CONTRACT AND AUTHORIZING THE
PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF FIFTEEN THOUSAND
SIX HUNDRED SIXTY-TWO AND 51/100 ($15,662.51) DOLLARS.
(Proposed Ordinance No. 60109-12)
ORDINANCE NO. 4356
AN ORDINANCE ACCEPTING THE BID OF THE BOARDMAN COMPANY FOR
THE PURCHASE OF A WATER TOWER TRUCK AND AUTHORIZING THE
PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF ONE HUNDRED
NINETY-SEVEN THOUSAND SIX HUNDRED TWENTY-SIX AND N0/100
($197,626.00) DOLLARS. (Proposed Ordinance No. 60109-13)
ORDINANCE NO. 4357
AN ORDINANCE ACCEPTING THE BID OF PARKER BROTHERS AND
COMPANY, INC. FOR THE ANNUAL FLEXIBLE BASE MATERIAL CON-
TRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN
OF THE SUM OF EIGHTY-EIGHT THOUSAND TWO HUNDRED AND
N0/100 ($88,200.00) DOLLARS. (Proposed Ordinance No.
60109-14)
ORDINANCE NO. 4358
AN ORDINANCE ACCEPTING THE BID OF STABILIZED PRODUCTS,
INC. FOR THE ANNUAL CEMENT STABILIZED SAND CONTRACT AND
AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM
OF FIFTY-TWO THOUSAND SIX HUNDRED AND N0/100 ($52,600.00)
DOLLARS. (Proposed Ordinance No. 60109-15)
ORDINANCE NO. 4359
AN ORDINANCE ACCEPTING THE BID OF UTILITY SUPPLY COMPANY
FOR THE ANNUAL BRASS FITTINGS CONTRACT AND AUTHORIZING THE
PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWENTY-THREE
THOUSAND FIVE HUNDRED TWENTY-SEVEN AND 95/100 ($23,527.95)
DOLLARS. (Proposed Ordinance No. 60109-16)
60109-21
Minutes of the Regular Meeting - January 9, 1986
ORDINANCE NO. 4360
AN ORDINANCE ACCEPTING THE BID OF A.C. COLLINS FORD FOR THE
PURCHASE OF A 3/4 TON TRUCK WITH UTILITY BED AND AUTHORIZING
THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF THIRTEEN
THOUSAND EIGHT HUNDRED THIRTY-TWO AND N0/100 ($13,832.00)
DOLLARS. (Proposed Ordinance No. 60109-17)
ORDINANCE NO. 4361
AN ORDINANCE ACCEPTING THE BID OF A.C. COLLINS FORD FOR THE
PURCHASE OF A CHEMICAL SPRAYING TRUCK AND AUTHORIZING THE
PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF THIRTY-NINE
THOUSAND ONE HUNDRED SEVENTY-SEVEN AND N0/100 ($39,177.00)
DOLLARS. (Proposed Ordinance No. 60109-18)
ORDINANCE NO. 4362
AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY
CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH SOLESBEE
CONSTRUCTION COMPANY, INC. FOR THE RIGGS STREET DRAINAGE
IMPROVEMENTS; MAKING OTHER PROVISIONS RELATED THERETO;
AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed
Ordinance No. 60109-19)
ORDINANCE NO. 4363
AN ORDINANCE AUTHORIZING FINAL PAYMENT
TION FOR THE CLEANING OF AIRHART PARK;
THE EFFECTIVE DATE HEREOF. (Proposed
AN ORDINANCE
COMPANY, INC.
AND DISCHARGE
PROVIDING FO
No. 60109-21)
ORDINANCE NO. 4364
TO HATCHER CONSTRUC-
AND PROVIDING FOR
Ordinance No. 60109-20)
R
AUTHORIZING FINAL PAYMENT TO MOON CONSTRUCTION
FOR THE CONSTRUCTION OF INFLUENT RELIEF SEWER
FORCE MAIN AT WOODLAWN LIFT STATION; AND
THE EFFECTIVE DATE HEREOF. (Proposed Ordinance
For bid tabulations, see Attachments "B" through "M."
Consider Appointment to Baytown Area/West Chambers County
Economic Development Foundation
Councilman Embry moved to appoint Councilman Fred T.
Philips to the Baytown Area/West Chamber County Economic
Development Foundation; Councilman Dickens seconded the
motion. The vote follows:
Ayes: Council members Johnson, Simmons, Embry,
Fuller and Dickens
Mayor Hutto
Nays: None
Abstained: Councilman Philips
60109-22
Minutes of the Regular Meeting - January 9, 1986
Consider Appointments to Electrical Board
Councilman Philips moved to appoint Claude E. Cunningham,
Leo Barta and Howard C. Boyles to the Electrical Board;
Councilman Johnson seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry, Fuller and Dickens
Mayor Hutto
Nays: None
Consider Appointments to Community Development Advisory Board
These appointments will be made at a later date.
Consider Appointment of Municipal Court Judge and Associate
or Alternate Judge
These appointments will be made at a later date.
Consider Appointment to Civil Service Commission
The city manager requested council confirmation of his
appointment of Kenneth R. McNulty to the Civil Service
Commission for a three-year term.
Councilman Johnson moved to confirm the appointment of
Kenneth R. McNulty to the Civil Service Commission; Council-
man Philips seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry, Fuller and Dickens
Mayor Hutto
Nays: None
City Manager's Report
Congressional Actions - The city manager called council's
attention to a letter which had been included in the council
packet from the National League of Cities which reviewed
actions and future expected actions of the U.S. Congress.
Central District - Mr. Lanham mentioned that the adminis-
tration regularly receives letters from the Environmental
Protection Agency reminding of the deadline the city is
facing at the Central District Water Treatment Plant. The
city must be in compliance by July, 1988. However, the city
is being held up in two ways: (1) the federal budget for
EPA has not been approved for the current year. Although
Baytown is high on the priority list to receive the
$4,000,000, no funds will be allocated until the budget is
approved. Secondly, because of the tax reform legislation
which has passed the House and is now in the Senate and its
provisions that say upon adoption the act shall become
effective January 11 1986, the sale of bonds is impossible.
60109-23
Minutes of the Regular Meeting - January 9, 1986
Mayor Hutto and the City Manager went to visit with Con-
gressman Jack Fields earlier this week to make him aware of
these problems. He has indicated that he will do what he
can to help.
Moody's Municipal Credit Report - The City of Baytown
has retained its Aa rating; however, the report indicates
that Baytown will have a difficult time in maintaining that
rating.
Transportation Planning Program - The administration
has been notified by H-GAC that since the federal budget
has not been approved, funds for the transportation planning
program in Baytown are not available at this time. Therefore,
the city will not be reimbursed for the expenses of that
program effective January 1, 1986. The administration re-
quested that council authorize keeping that employee and
pay that salary out of the Planning Department's budget until
word is received on whether that program will be continued
through H-GAC. The administration feels that the funds for
this program will be approved at a later time.
Councilman Philips mentioned that what has been occuring
is that the City of Baytown, along with other cities has
been feeding data into an overall system and if Baytown, and
others discontinue furnishing this information, that overall
system will be deficient. Council expressed no objection to
the administration's request.
Volunteer Firemen's Funds - When the budget was discussed,
certain monies were allocated to the volunteer firemen.
The administration has developed a plan for distribution of
the $7,000 which includes that each station will receive a
base of $500, and then the stations will receive $200 per
active person. This is the plan that the volunteers agreed
on. The active membership will be as of October 1. Since
the volunteers had agreed on this distribution, council had
no problem with what had been devised.
Massey Tompkins at North Main - All of the utility
adjustments have been completed, and the contractor is now
completing the underground drainage. They've begun excavation
for the subgrade along the north side of Massey Tompkins
with traffic being directed to the south side. The project
is about 30% complete.
Drainage - The work on Lakewood at Yaupon has been
completed. Work has begun on East Road and the work is about
50% complete.
East District Sewer System Improvements - The East James
Lift Station is in service. The work on Woodlawn Lift Station
has been delayed due to the fact that delivery of pumps,
motors, and electrical control panel has been delayed. It
looks like there will be a delay of 4 to 6 weeks. The con-
tractor will shut down for this period; therefore, he will
not be charged for this time, and the city will not be paying
an inspector during this period.
60109-24
Minutes of the Regular Meeting - January 9, 1986
Revenue Sharing - Although the city has not been officially
notified of what the revenue sharing allocation will be, the
city has received a quarterly payment of $169,000. Therefore,
it will be necessary to hold a public hearing. Council
agreed that a public hearing on the revenue sharing alloca-
tions could be held at the next council meeting.
Speed Limit on Decker Drive from Rollingbrook, North -
Councilman Dickens asked that the matter of increasing the
speed limit on Decker Drive from Rollingbrook, north to 55
mph be included on the next agenda. Council suggested that
it would be consistent to have the matter considered by
the traffic commission prior to council consideration.
Councilman Dickens said that he had not intended to bypass
the commission since the commission had considered this
matter previously. Council agreed to have the matter put
on the next traffic commission's agenda and then on the
council's agenda. The matter will be included on the agenda
of the first council meeting in February.
Recess Into Executive Session to Discuss Pending Litigation
Mayor Hutto recessed the open meeting into executive
session to discuss pending litigation. When the open meeting
reconvened, the mayor announced that there was no action to
be taken as a result of the executive session.
Adjourn
There being no further business to be transacted, the
meeting was adjourned.
Eileen P. Hall, City Clerk
Attachment "A"
TABULATION OF BIDS CITY OF BAYTOWN, TEXAS FIRE STATION # 4 FRIDAY, JANUARY 3, 1986 4:00 pm
DAVIS ASSOCIATES
Architects & Planners, Inc.
207 W. Pearce, Suite "A"
Baytown, Texas 77520
(713) 422-8393
Alt. 1
Alt. 2
Alt. 3
Alt. 4
Alt. 5
Alt. 6
Addenda
Bid Bond
h1t. 7
Days
Remarks'.
Arnold
414,400
3,600
1,270
28,400
44,594
101,000
3,300
950
11
Bailer
489,294
2,200
902
32,000
16,425
94,500
2,537
732
Roof - 5,700
Chatham
375,000
3,500
500
-
17,460
63'9-300
1,468
533
Four Seasons
374,477
8,500
1,200
18,600
28,200
101,760
2,565
-
Gamma
375,000
3,000
900
22,000
19,000
94,000
3,000
15
Humphries
426 682
2,138
403
20,713
18,844
97,747
2,484
697
King
387,889
1.900
380
24,520
21,139
92,998
2,129
-
Marton
429,575
4,635
1,854
21,415
25,.735
92,700
5,400
-
McCall
364,000
4,000
300
26,170
20,500
96,360
230
120
Mott
407,700
-500
646
35,937
24,818
76,297
3,262
1;725
Starret
390,000
-
-
19,500
-50,000
2,200
-
95,000
Schedule of alternates
(all additive unless indicated
otherwise)
Alternate 1: Raise the building slab an additional 12".
2: Provide cardboard carton forms under exterior grade beams.
3: Revise the finished roof to single ply roofing on insulation board.
4: Provide a plaster fascia all around the building instead of standard metal fascia.
5: Provide a curved metal fascia all around the building instead of standard metal fascca.
6: Provide a 7'-3" metal wainscoat inside the garage instead of exposed structure and insulation.
7: Install ceramic the on grout bed instead of on thinset mastic.
m
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Attachment "Ct1
CITY OF BAYTOWN
BID TABULATION
TITLE: MATERIAL SPREADER
810 ,NUMBER: 8611-20
DATE: 12-18-85 2:00 P.M.
SABINE MACHINERY CO.! RGS INDUSTRIES. INC.; PRECO MACHINERY SALE; FOGLE EQUIPMENT ;
:ITEM; QTY ;UNIT ;DESCRIPTION ;
;UNIT PRICE;EXT. PRICE:UNIT PRICE;EXT. PRICE;UNIT PRICE:EXT. PRICE;UNIT PRICE;EXT. PRICE;
I I ; EA MATERIAL SPREADER ; 2133.00 2133.00 NO 810 ; ; I NO 810
1 1 1 1 1 1 1
• 1 1 1 I 1 � ; i 1 I
MODEL ! ;SWENSON EMI ! I I I
! 1 1
WARRANTY ;l YEAR AEOI
1 1 1
I I DELIVERY 30 DAYS AEO
! - • ! I I t
I 1 1 1 1 1 1 1
! 1 •
1 1 1 I 1 1 1 1 1 1 1 1 1
' 1 ' ' • 1 1 I I I 1 1
1 1 , f • 1 • 1 1 I 1
I I 1 1 ! • ; i i i i
I 1 ( 1 I 1 I 1 1 I 1 1 1
1 1 f 1 I • r I 1 1
' 1 1
• 1 1 1 ! i r ; ; 1 I 1 ;
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1 1 1 1 1 1 1 1 1 1 I 1 1
• 1 ! ! ! 1 . 1 1 r 1 f 1
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1 1 1 I 1 1 1 1 1 1 I 1 I
1 1 ♦ r r 1 • • r . r 1 1
�I t I
Attac rent "D"
CITY OF BAYTOWN
BID TABULATION
TITLE: ANNUAL CONCRETE PIPE CONTRACT
810 NUMBER: 8611-14
DATE: 12-26-85 2:00 P.N.
i
i
11
I GIFFORD HILL PIPE
WHITE
SUPPLY
BAY CONCRETE
;
11TENI
QTY ;UNIT
;OESCRIPTION
,
! I
!
!UNIT PRICEIEXT. PRICE :OMIT
PRICEIEXT.
PRICEIUNIT
PRICE:EXT
PRICE:UNIT
PRICE:EXT
'
PRICE:
I
11501 !
ft.
! 12•RCP
- TIG
! 4.81
;
7,215
!
3.96
! 5,940
!
4.64
!
6.960
I
T
!
2
13800 I
ft.
! 15'RCP
- TIG
15.44
!
20.672
!
4.60
:11,480
!
5.24
!
19,912
13'
'1800 I
ft.
! 18'RCP
- TIG
16.23
111.214
I
5.50
! 9,900
I
5.99
110,782
14
I1000 I
ft.
! 14'RCP
- TIG
! 9.37
I
9.370
I
8.25
8.250
!
8.99
I
8,990
!
;
!
5
1500 I
ft.
I 30'RCP
- TIG
:13.40
!
6,700
!
11.79
5.895
I
12.84
!
6,420
!
6
! 100 !
ft.
I 361RCP
- TIG
'19.32
I
1,932
!
16.97
1,697
I
18.49
I
1,849
!
1
! 100 !
ft.
! 42'RCP
- TIG
I11.51
I
2.751
128.40
12.840
26.31
!
2,631
18
I1000 I
ft.
I 48"RCP
- TIG
133.95
!
33,950
29.36
129,360
32.45
!
32,450
I
I !
I
TOTAL !
193.804.00:
:81,362.00
I
:
89.994.00:
!
;
I
! !
I
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CITY OF BAYTOWN
610 TABULATION PAGE 2
TITLE: ANNUAL FLEXIBLE BASE MATERIAL
010 NUMBER: 8611-18
DATE: 12-30-85 2:00 P.M.
S
PARKER BROTHERS :ANAHUAC TONING
GIFFORD-HILL PIPE
:STABILIZED PRODUCTS
;ITEM; QTY
;UNIT :DESCRIPTION
:
I
0,
:UNIT PRICE-EXT. PRICE:UNIT PRICE:EXT. PRICE:UNIT
PRICE:EXT PRICE:UNIT
PRICE'EXT
PRICE:
: 1 :1000
: TONS:FLEXIBLE BASE MATERIAL
: 9.00 :
63,000.00:
13.75 : 96.250.00:
NO RESPONSE
:
NO RESPONSE
:
'
' 'FOB PLANTSITE
:. IA,7000
: TONSIALTERNATE: FLEXIBLE BASE
: 12.60 :
88,200.00:
15.35 107,150.00:
:MATERIAL FOB 1601 VEST
:MAIN ST., BAYTOVN
DELIVERY:
! DAY :
:AS
REQUIRED
Attachment "I"
CITY OF BAYTOWN
BID TABULATION
TITLE: ANNUAL CEMENT STABILIZED SAND CONTRACT
010 NUMBER: 8611-19
DATE: 1-2-86 2:00 P.M.
11 ; PARKER BROTHERS :ANAHUAC TOWING :STABILIZED PRODUCTS : COASTAL CEMENT
;ITEM; QTY :UNIT :DESCRIPTION
;UNIT PRICE-EXT. PRICE:UNIT PRICE;EXT. PRICE:UNIT PRICE;EXT PRICE;UNIT PRICE;EXT PRICE:
,: IA :3000 ; TON5;1-1/2 SK/TON DELIVERED 14.62 '43-060.00 : 11.78 :35.340.00 ; 11.20 :33,600.00 ; 11.30 :33.900.00
t 18 :3000 ; TONS;I-I/2 SK/TON FOB PLANTSITE 10.86 :32.580.00 ; 10.18 :30,540.00 : 8.15 :24,750.00 ; 8.50 :25,500.00
2A ;1000 ; TONS:2 SK/TON DELIVERED ; 16.32 :16.320.00 ; 12.8S :12,850.00 ; 12.30 :12,300.00 ; 12.15 :12,750.00
;.-28 ;1000 ; TONS;2 SK/TON FOB PLANTSITE ; 12.50 :12,500.00 ; 11.25 :11,250.00 ; 9.55 ; 9,550.00 ; 9.80 : 9.800.00
3A ; 500 ; TONS:2-1/2 SK/TON DELIVERED 1 16.75 : 8,375.00 ; 13.93 ; 6.965.00 : 13.40 : 61700.00 ; 14.00 ; 71000.00
38 ; 500 ; TON5;2-1/2 SK/TON PLANTSITE ; 13.00 : 6,500.00 ; 12.33 ; 6.165.00 ; 10.85 5.425.00 ; 11.10 ; 5,550.00
TOTAL ; :120.135.00: ;103.110.00; :92,325.00 :94,500.00
DELIVERY; I DAY :AS REQUIRED :A$ REQUIRED ;AS REQUIRED
8105 WERE MAILED TO SIX VENDORS
: : ;
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Attadvent "M"
RIGGS STREET DRAINAGE IMPROVEMENTS
Job No. 8501-14
Bid Results
January 6, 1986
Angel Brothers Enterprises, Inc.
B. J. Constructors
Bill McDonald Construction Company $ 35,942.00 #3
D & W Contractors, Inc.
D. Wagner Construction Company
H. B. Hamilton Construction Company
River Road Contractors
Solesbee Construction Company
J. Gantry, Inc.
$
29,480.40
#2
$
38,976.00
$
24,916.41
#1
$
36,528.00