1985 12 12 CC Minutes51212 -1
MINUTES OF THE REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
December 12, 1985
The City Council of the City of Baytown, Texas, met in
regular session on Thursday, December 12, 1985, at 6:30 p.m.
in the Council Chamber of the Baytown City Hall with the
following attendance:
Fred T. Philips
Jimmy Johnson
Perry M. Simmons
Ron Embry
Roy L. Fuller
Emmett 0. Hutto
Fritz Lanham
Larry Patterson
Randy Strong
Eileen P. Hall
Absent: Gerald Dickens
Councilman
Councilman
Councilman
Councilman
Councilman
Mayor
City Manager
Assistant City Manager
City Attorney
City Clerk
Councilman
The meeting was called to order with a quorum present.
The invocation was offered by Councilman Simmons, afterwhich
the following business was conducted:
Consider Minutes of the Regular Meeting of November 26, 1985
Councilman Philips moved for approval of the minutes
for the meeting held on November 26, 1985; Councilman Johnson
seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry, and Fuller
Nays: None
Receive Petitions
There were no petitions presented.
Chief Henscey Will Discuss Police Department Statistics
Chief Henscey reviewed police department statistics
which compared Baytown to other cities in the area, to
Harris County and to the state. What the report reflected
is that Baytown has had an increase in auto thiefs and
burglaries, but this is the trend throughout the state and
Harris County. There are many contributing causes to these
increases such as the state of the economy, the traveling
criminal, etc.
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Minutes of the Regular Meeting - December 12, 1985
To the question posed by Mayor Hutto regarding whether
there was anything that the council could do to help the
situation, Chief Henscey responded, "Other than put more
people on the street, 'No'." However, he clarified that
putting more people on the street would be much too costly a
proposition - -one the city could not afford. Even if it were
practical to do so, this would not reduce the crime rate by
half. However, the police department will be coming to
council next year at budget preparation time to ask for
additional equipment to aid in their efforts of policing the
city.
In response to a concern of council that the department
was not fully staffed due to stringent hiring procedures,
the chief stated that he would like to maintain the present
high standards of the department, and would therefore, like
to continue the careful screening of applicants.
Councilman Embry pointed out that apprehension is only
the first step in the process. After apprehension, the
proper paper work must be completed to assure that the case
can be successfully prosecuted.
Chief Henscey pointed
being released from prison
Mr. Lanham added that
to have to indicate to our
to spend more to do whatev
who have been convicted of
out that more and more people are
only to repeat crimes.
the citizens of Texas are going
legislators that we are willing
er it takes to assure that persons
crimes serve their full term.
Chief Henscey stated that many neighborhood watch
programs have been instituted which is a very effective
program as long as the people in the neighborhoods are
serious about reporting suspicious looking occurrences. The
Crime Watch Program instituted with the local utilities has
not been very successful, but the chief is hopeful that this
will improve in the future. Fire arms training is offered
throughout the year and both businesses and homes are inspected
with instructions on how to make those more secure.
In the future, the Crime Prevention Unit will be housed
in the old post office building on Defee Street where there
will be ample space for a meeting room. The unit will en-
courage the institution of new neighborhood watch programs
and help to encourage those who have already begun such
programs to remain active.
Council assured the chief that they are behind the
police department in its endeavors to keep law and order in
Baytown.
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Minutes of the Regular Meeting - December 12, 1985
Recognized State Representative Watson
Mayor Hutto recognized State Representative Watson who
stated that he too is concerned with overcrowding in Texas
prisons and the resulting early releases. He encouraged
council to make their desires known in this regard.
Consider Proposed Ordinance, Approving Industrial District
Agreement with Hoesch Tubular Products
This item will be considered at a future meeting.
Consider Proposed Ordinance, Awarding Contract for Massey
Tompkins Elevated Water Storage Tank
When the administration first approached council with
the plans for an elevated water storage tank, the thought
was that a multi - legged storage tank would be the most
economical route to take, but when the plans and specifi-
cations were mailed to prospective bidders, an alternate bid
for a fluted tank was allowed. One bidder bid the alternate
at the same cost as the multi - legged tank except for the
additional cost of $50,000 to put in doors, flooring and a
drain. However, for this additional cost the City of Baytown
would acquire 5,000 square feet of storage area in which
water supplies and pipe fittings can be stored. The low
bidder is Hydrostorage, Inc. for the amount of $1,353,150.
The staff and the consultants, Bovay Engineers, recommended
that the bid be awarded to the low bidder for the fluted
column storage tank. The doors, flooring and drain can be
added to the contract as a change order later.
Councilman Philips moved to adopt the ordinance;
Councilman Johnson seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry and Fuller
Nays: None
ORDINANCE NO. 4331
AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY
CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH HYDROSTORAGE,
INC. FOR THE MASSEY - TOMPKINS ELEVATED WATER STORAGE TANK;
MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR
THE EFFECTIVE DATE HEREOF.
For bid tabulation, see Attachment "A."
Consider Proposed Resolution No. 933, Setting Forth Desired
Priorities for Harris County Capital Improvements Program
County Judge Jon Lindsay had requested that each of the
cities in Harris County develop priorities for inclusion in
an upcoming county bond program. The staff, along with
staff representatives from Commissioner Fonteno's office
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Minutes of the Regular Meeting - December 12, 1985
worked to develop the proposed priorities set forth in the
resolution. However, it appears that the county's bond
election may be postponed to a later date; therefore, the
administration recommended that the resolution be adopted to
have the city's desires on file with the county, but note in
the letter of transmittal that the city would like the
option of amending the priority list if the bond election is
postponed to a much later date.
Councilman Johnson moved for adoption of the resolution;
Councilman Embry seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry and Fuller
Nays: None
RESOLUTION NO. 933
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, SETTING FORTH DESIRED PRIORITIES FOR CAPITAL IMPROVEMENTS
WITHIN THE CITY LIMITS OF THE CITY OF BAYTOWN AND IN THE
BAYTOWN AREA.
Consider Specifications for Side Loading Garbage Truck and
Authorize Advertisement for Bids
Normally, the administration does not bring this type
request to council, but in this case, the staff would like
to ask for a change in specifications which will upgrade
specifications on side loading garbage trucks. The change
will result in higher initial costs, but will reduce maintenance
costs considerably. The recommended changes follow:
1. Increased rating on front axle to 18,000 lbs. and
rear axle to 38,000 lbs.
2. Request a stronger frame.
3. Require all frame modifications to be guaranteed
by the truck manufacturer rather than the body
modifying shop.
4. Require all engines to be naturally aspirated
rather than turbo - charged.
5. Require two batteries per vehicle rather than one.
6. All steering modifications to be guaranteed by the
truck manufacturer.
7. Require an automatic shut -down system.
8. Require color coded wiring system to assist our
mechanics in trouble shooting.
9. Require schematics for all hydraulics and electrical
wiring.
10. Request a $1 million certificate of insurance for
Products /Completed Operation Liability.
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Minutes of the Regular Meeting - December 12, 1985
Under the present procedure, the truck itself is
furnished by the truck manufacturer, afterwhich it is
transferred to the manufacturer of the packer body to be
altered to fit the packer body. After the alteration of the
truck body, then there is the question of which entity is
responsible for the guarantee. For this reason, the staff
would like to ask that these modifications be performed at
the factory and make it clear that the manufacturer of the
truck is responsible for the warranty.
Matt Singleton, Assistant Director of Public Works,
explained that there are manufacturers that will warrant the
frame modifications, as well as the steering modifications.
He felt that the city would receive more than one bid with
the revised specifications. In checking with other cities,
Mr. Singleton had determined that the initial cost of the
truck would be approximately $91,000 which represents about
a $9,000 difference in costs. However, the city has been
keeping the trucks for about seven years and during that
time frame, each truck has averaged $18,500 in maintenance.
Mr. Singleton felt that within a three to four year period,
the city would recoup the extra costs for the initial purchase.
In this particular instance, Baytown is not a trend
setter because the cities of Galveston, Houston, Bellaire,
Waco, Port Arthur and Beaumont have gone into these type
specifications in order to purchase heavy duty vehicles that
are designed to handle garbage pickup.
Councilman Johnson moved to accept the recommendation
of the administration to alter specification for side loading
garbage truck and authorize advertisement for bids; Councilman
Simmons seconded the motion. The vote follows:
Ayes: Council members
Embry and-Fuller
Mayor Hutto
Nays: None
Philips, Johnson, Simmons,
Review Plans and Specifications for the Fire Administration
Building
The architect feels that the project will fall within
the budgeted amount -- $635,000; however, he is recommending
an alternate bid which will add parking space for 48 cars
at a cost of $42,000.
The proposal is to use the back portion of the property
in order to allow future development of the site. The
administration building will have 6,400 square feet. As
one comes into the building, there is a place for dispatch.
Space has been reserved for the Fire Chief and his secretary
and across the front there is a place for the assistant chief
and fire marshal. There are necessary spaces for mechanical
and restrooms. A space large enough to house 9 -1 -1 has been
reserved. A small meeting room has been provided, along with
a projection room. This room is a multipurpose room that will
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Minutes of the Regular Meeting - December 12, 1985
be utilized for training. There are a couple of interrogation
areas, along with an area with negative pressure for evidence.
The building has been planned to allow for expansion in
the future without disturbing what is in place.
One can drive through the sho building from front to the
back. There will be four bays in he shop; one bay will
house a lift. This building can be added to in the future.
The architect is planning on the bids coming in at about
$50 a square foot for the administration building and
$40 a a square foot on the shop building. The shop building
will house the emergency generator. There is a large slab
in the back of the shop for working on vehicles, and there
is a hose layout there.
In the administration building there will be concrete
floor foundation, and the building itself will be steel
framed. Outside of the building will be brick masonry to
match the police building. Some of the walls will be double
masonry with brick on the inside and outside. This provides
a good sturdy wall that looks attractive on the inside,
as well as the outside. The building will have a sloped
metal roof.
The architect feels that the buildings should be
separated by a covered drive since one building will be
higher than the other.
The administration building will have metal studs and
a dry well which is 5/8 inch sheet rock. Most of the walls
will have vinyl covering to eliminate the necessity of
painting which is quite costly. There will be suspended
accoustical ceilings. Some of the floor area will be
carpeted and some will be vinyl.
In the shop, there will be a brick exterior in order
to match the other buildings. Inside the shop, there will
be concrete block walls with a similar metal roof. All the
flooring will be concrete with some slope to wash it down.
Councilman Johnson moved to approve the plans and speci-
fications with the understanding that the architect will be
back with final plans and specifications at a later date;
Councilman Philips seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry, and Fuller
Mayor Hutto
Nays: None
Mr. Burge stated that he would be back in a couple weeks
with the finalized plans and specifications.
51212 -7
Minutes of the Regular Meeting - December 12, 1985
Consider Approval of Request for Proposals for Personnel Study
Money was included in the budget to update the classi-
fication pay plan which has been in place since 1975, and
to develop a pay for performance system which has been used
by industry for years and some cities are beginning to use
this system. Larry Patterson, Assistant City Manager, and
Missy Bartel, Director of Personnel, have put together a
Request for Proposal which request had been reviewed by
representatives of the police and fire departments. The
police department representative made a number of suggestions
which for the most part were included in the RFP.
Larry Patterson stated that the goal of the performance
based system is one that was discussed during the budget
process. The foundation to a program such as that is a good
classification /compensation program. The proposed RFP will
request a study that will address classification, compensation
and pay for performance alternatives. In doing this, some
of the problems that have come up through the years will be
addressed such as some of the out of date class specifications,
the city's compensation position relative to its labor
market, the internal salary relations, performance based
compensation and the fact that there are a number of employees
at the top of the pay range. The administration would like
to get the study underway in order that it can be merged
into the budget preparations for 1986/87. The administration
recommended approval of the request for proposals for a
personnel study.
The administration will be asking companies to submit
proposals in this regard since this is a professional service.
Several companies have done this type work and the staff is
familiar with their work. They have worked in Texas and
they are familiar with 1269m. Under 1269m, pay for performance
cannot be implemented; however, it is possible that there
are other type systems that could be implemented for the
departments that work under 1269m.
Councilman Embry moved to approve the recommendation of
the administration; Councilman Philips seconded the motion.
The vote follows:
Ayes: Council members
Embry and Fuller
Mayor Hutto
Nays: None
Philips, Johnson, Simmons,
Consider Plans and Specifications for Riggs Street Drainage
Improvements and Authorize Advertisement for Bids
The Community Development
rebuild Riggs Street; however,
possibility, it was found that
that would have to be altered
ly $180,000. Therefore, as an
that the ditches be piped whic
a great deal and the drainage
recommended that bids be taken
ditch that has not been piped.
Board had hoped to be able to
when the staff looked at that
there are numerous oil lines
which would require approximate -
alternative, it was recommended
h will improve on the esthetics
as well. The administration
to pipe the portion of the
51212 -8
Minutes of the Regular Meeting - December 12, 1985
Councilman Simmons moved to authorize the administration
to advertise for bids for Riggs Street Drainage Improvements;
Councilman Johnson seconded the motion.
Councilman Philips made the point that the administrative
staff should work with community development to identify
areas for improvements taking into account the master plan
for improvements in the city for those projects that meet
community development criteria. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry and Fuller
Mayor Hutto
Nays: None
Consider Authorization for Wayne Smith and Associates to
Prepare Plans and Specifications for Water System
Improvements in the Eva Maud Addition
Bids on the elevated water tower came in lower than
expected leaving approximately $550,000 remaining in the
bond fund. One of the recommendations of the Water Facilities
Committee was water line replacement in the Eva Maud Addition.
The cost estimate to perform this work in 1981 was $308,000.
Since the money is available, the administration recommended
that Wayne Smith and Associates be authorized to prepare
plans and specifications for water system improvements in
the Eva Maud Addition. If their preliminary study should
indicate that the $308,000 is a good estimate, the staff will
probably recommend that other areas of the city be added to
the plans and specifications.
Councilman Philips moved to authorize Wayne Smith and
Associates to prepare plans and specifications for water
system improvements in the Eva Maud Addition; Councilman
Embry seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry and Fuller
Mayor Hutto
Nays: None
Consider Request of Butch Cook to Have a Parade (Trail Ride)
on January 12, 1986
The administration recommended approval of the request
of Butch Cook to hold a parade (trail ride) on January 12,
1986. The trail ride is for a benefit for Baby Lisa Barnes.
It will be held on a Sunday from 11:00 a.m. to 12:00 noon
down McKinney Road to Pub & Cue, 1303 Sandy Lane, which
should not interfere with traffic.
Councilman Johnson moved to approve the request of
Mr. Cook; Councilman Philips seconded the motion. The vote
follows:
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Minutes of the Regular Meeting - December 12, 1985
Ayes: Council members Philips, Johnson, Simmons,
Embry and Fuller
Mayor Hutto
Nays: None
Consider Contracting with the Credit Bureau of Greater
Houston to Aid in the Collection of Delinquent Accounts
in the Utility Billing Office
Years ago when there was a credit bureau located in
Baytown, the City of Baytown used that credit bureau to aid
in the collection of bad debts. When the bureau was sold
and moved to Houston, the city discontined use of the bureau.
Currently, the city utilizes a collection agency and would
continue to do so. However, the credit bureau would allow
the city another approach to bad debt collection. The credit
bureau would provide the city with customer information not
available. This information would allow the city to attempt
collection of bad debts prior to assigning those to a
collection agency. The city, as a member of the Credit
Bureau of Greater Houston, could also request unpaid debts
be placed in the individual's credit file where it would
remain up to 7 years. This would be a more effective approach
to an increasing problem. The city's loss experience from
bad debts averages less than 1 %. The average monthly cost
for credit bureau membership would be less than $200. The
use of an application for water and sewer service would
be needed to provide the credit bureau with necessary
information to effectively collect or locate an account.
The administration recommended approval to contract with
the Credit Bureau of Greater Houston to aid in the collection
of delinquent accounts in the utility billing office and
to authorize the use of an application to apply for water
and sewer service.
Councilman Simmons moved to accept the recommendation
of the administration; Councilman Johnson seconded the
motion. The vote follows:
Ayes: Council members
Embry and Fuller
Mayor Hutto
Nays: None
Philips, Johnson, Simmons,
Consider Proposed Ordinance, Amending Chapter 31, "Utilities,"
Article IV, Water Service, Section 31 -54, to Increase
Deposits
The proposed amendment would change the residential
deposit from $35 to $50. Water bills average over $35 a
month. A residence that has had water service terminated
' for non - payments incurs an average of $80 charges. A larger
deposit would more effectively recover the city's losses.
A recent survey of Texas municipalities indicates a majority
require $50 or more deposit for single - family residences.
51212 -10
Minutes of the Regular Meeting - December 12, 1985
The City of Baytown's single family dwelling rent houses
incur over 90% of the city's loss experience due to unpaid
utility bills. The higher deposit will be charged to new
accounts only. It would not affect those who have a deposit
amount on file with the city and elect to move to a different
location. The administration recommended approval of the
ordinance.
Councilman Johnson moved for adoption of the ordinance;
Councilman Embry seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry and Fuller
Mayor Hutto
Nays: None
ORDINANCE NO. 4332
AN ORDINANCE AMENDING CHAPTER 31, "UTILITIES," OF THE CODE
OF ORDINANCES OF THE CITY OF BAYTOWN BY AMENDING SECTION
31- 54(b)(1), "WATER DEPOSITS AND REFUNDS;" PROVIDING A
REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING
FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF.
Discuss City's Liability Insurance Status
Fritz Lanham, City Manager, provided council with
information that showed how the city's liability insurance
coverage has steadily climbed upward since 1972 from
$102,416 to $372,000 in 1984/85 budget year. For 1985/86,
the administration had calculated a 25% increase and had
included $451,000 in the budget. Recently, the administra-
tion has received a letter from Texas Municipal League
indicating that there will be several changes in the city's
coverage and even with those changes the costs will go up
to $704,000. One of the changes will involve lowering the
city's maximum limit from $15,000,000 to $3,000,000; maximum
limit for errors and omissions would be $500,000, depending
on the size of the city. in the letter and after several
conferences with representatives of the company, the admin-
istration would like to explore various options and then
come back to council. One option would be to increase the
deductibles; another would be to have a window where
the city would be liable. For instance, the insurance
company would cover the first $300,000, the city would
cover the next $200,000; and then the insurance carrier
would cover above that. The company has eliminated the
city's 49% modifier on general liability and 31% on auto
liability which is based on experience.
Mr. Lanham emphasized that what is happening in the
insurance business is a serious situation that is affecting
all segments of life in this country. Some cities have
been forced to self insure and with this kind of costs,
the City of Baytown needs to move in that direction, but
the city will need some help in planning to do that. The
city manager will get in touch in The Wyatt Company, the
company that performed the city's insurance study 2 or 3
51212-11
Minutes of the Regular Meeting - December 12, 1985
years ago. He has spoken with representatives of that
company and they have done this type program for others.
They will come in to help develop a self- insured program
for the City of Baytown; however, in the meantime, the
city needs to have coverage. The administration will work
on this and bring a proposal back to council.
Consent Agenda
The administration requested that Items d and f be
removed from consideration because the Community Development
Board felt that those items should be rebid.
In response to an inqury from council, Norman Dykes,
City Engineer /Director of Public Works, stated that the
city would take bids on the size pipe needed to furnish
Mr. Angel with water and would take an alternate bid for
oversizing to furnish water to a larger area.
Council considered the Consent Agenda as follows:
a. Proposed Ordinance No. 51212 -4, will establish
all -way stops on Interstate 10 access road inter-
sections with Thompson Road. Enclosed in the
packet is a diagram of that intersection. The
warrants used for establishing these stops were
five accidents of a type that are correctible
i.e., right angle. This change has been reviewed
by the Traffic Commission and they recommend
approval.
We recommend approval of this ordinance.
b. Proposed Ordinance No. 51212 -5, will repeal Ordinance
No. 5258 and award the contract for housing rehabil-
itation for 3406 Illinois. Ordinance No. 4258 had
awarded this contract to Wilburn May. Mr. May has
refused to perform this job. We have had other
problems with this contractor in the past and feel
we should award the contract to the second low
bidder, Uranus Palton for the sum of $12,000.
The office estimate was $12,450. We recommend
approval of Proposed Ordinance No. 51212 -5, repealing
Ordinance No. 5258 and awarding this contract to
Uranus Palton.
c. Proposed Ordinance No. 51212 -6, will award the
housing rehabilitation contract for 707 W. Miriam.
Three bids were received. West Enterprises
submitted the low bid of $3,840. The office
estimate was $5,420.
We recommend the low bidder, West Enterprises, be
awarded this contract.
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Minutes of the Regular Meeting - December 12, 1985
e. Proposed Ordinance No. 51212 -8, will award the
housing rehabilitation contract for 1604 Elm.
West Enterprises submitted the only bid of $9,495.
The office estimate was $10,850.
We recommend the low bidder, West Enterprises, be
awarded this contract.
g. Proposed Ordinance No. 51212 -10, will award a
contract for the construction of concrete channel
at the Tenth Street Detention Pond /Park. Five
bids were received. Jerry Sheats submitted the
low bid of $25,000. Funds are available for this
project from the 1981 Bond Program.
We recommend the low bidder, Jerry Sheats, be
awarded this contract.
h. Proposed Ordinance No. 51212 -11 will award the bid
for the annual Auto Fittings contract. Bids were
mailed to seven vendors. Two proposals were
received. Kar Products, Inc. submitted the low
bid meeting specifications in the amount of
$22,114.68. These auto fittings will be used by
the Police, Fire, Public Works, Traffic & Planning
and the Parks and Recreation Departments.
We recommend the low bidder, Kar Products, Inc. be
awarded this contract.
i. Proposed Ordinance No. 51212 -12, will award the
bid for the annual Police and Fire Uniform contract.
Bids were mailed to seven vendors and two proposals
were received. Factory Sales Uniform Company
submitted the low bid of $32,019.
We recommend the low bidder, Factory Sales Uniform
Company, be awarded this contract.
j. Proposed Ordinance No. 51212 -13, will award the
bid for the annual Frozen Food contract. Bids
were sent to six vendors and two proposals were
received. This contract is for the purpose of
providing food for the city jail.
We recommend the low bidder, Lyons Supply, be
awarded this contract.
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Minutes of the Regular Meeting - December 12, 1985
k. Proposed Ordinance No. 51212 -14, will award the
bid on an emergency basis for the repair of a fire
truck to Larry's Truck & Equipment. This first
line pumper, a 1969 Mack, stationed at Ward Road
(Station #4) broke down on 11- 27 -85. The vehicle
was towed to our shop on that day and we determined
that the problem was beyond the scope of our shop.
The engine apparently seized due to a lack of oil
caused by an obstruction in the engine. The lack
of oil caused the journals of the crankshaft to
seize, locking up the engine. We have solicited
three proposals for the repair of the engine. The
low bidder was Larry's Truck and Equipment Service
with an estimated repair cost of between $8,000 -
$10,000. Because this is a first line pumper and
its absence could lead to a threat to public
safety, we consider this an emergency and have
taken the vehicle to Larry's Truck and Equipment
Service to begin the repair work. The adminis-
tration seeks Council's concurrence on the emergency
and seeks Council's approval of the repair contract
with Larry's Truck and Equipment Service.
1. Proposed Ordinance No. 51212 -15, will amend
Chapter 2, "Administration" of the Code of Ordin-
ances to increase fees for copies of Police and
Municipal Court documents. This ordinance will
amend Chapter 2 "Administration of the Code of
Ordinances" to allow a one dollar increase in the
charge for Police Accident Records and Municipal
Court Records to include judgement and complaints.
The present charge is two dollars each.
We recommend approval of Proposed Ordinance No.
51212 -15.
m. Council is asked to consider approval of the
request of Greg Angel for water and sewer service
at the corner of Bayou Boulevard and Cedar Bayou /Lynch-
burg Road. Mr. Angel plans to build a new home at
the corner of Bayou Boulevard and Cedar Bayou /Lynch-
burg Road. We have water available at the southeast
corner of Timber Ridge Addition. He is willing to
construct a water line to our water system at his
expense. We may want to oversize this line so as
to form a loop eventually to Tierra Del Oro.
We are planning to abandon the Timber Ridge water
well in 1986 and service the addition with surface
water. Sewer service is also available at Timber
Ridge and our lift station has sufficient capacity
to service several more homes. Mr. Angel is
willing to construct a sewer line to his property
at his expense.
We recommend that Mr. Angel be granted permission
to connect to our systems.
51212 -14
Minutes of the Regular Meeting - December 12, 1985
n. Proposed Ordinance No. 51212 -16, will award the
demolition bid to A -1 Home Improvement for 702
Yupon. The Urban Rehabilitation Standards Board
awarded this bid first to Tigert Constuction for
$5,900 but he could not furnish proof of insurance
so the Board now recommends the next low bidder,
A -1 Home Improvements for the sum of $8,000.
We recommend approval of the ordinance.
Councilman Philips moved to approve the Consent Agenda,
Items a through c, e, and g through n; Councilman Johnson
seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry, and Fuller
Mayor Hutto
Nays: None
ORDINANCE NO. 4333
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, DESIGNATING THE INTERSECTION OF INTERSTATE HIGHWAY
10 ACCESS ROAD AT THOMPSON ROAD (NORTH AND SOUTH INTERSECTIONS)
AS ALL -WAY STOP INTERSECTIONS; AUTHORIZING THE POSTING OF
PROPER SIGNS; REPEALING CONFLICTING ORDINANCES; CONTAINING
A SAVINGS CLAUSE; PRESCRIBING A MAXIMUM PENALTY OF TWO
HUNDRED AND N01100 ($200.00) DOLLARS FOR THE VIOLATION
THEREOF; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE
DATE HEREOF. (Proposed Ordinance No. 51212 -4)
ORDINANCE NO. 4334
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, REPEALING ORDINANCE NO. 4258; AWARDING THE CONTRACT
FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT #84- 04 -02R
TO URANUS PALTON FOR THE SUM OF TWELVE THOUSAND AND N01100
($12,000.00) DOLLARS. (Proposed Ordinance No. 51212 -5)
ORDINANCE NO. 4335
AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT
REHABILITATION PROJECT #85 -04 -06 TO WEST ENTERPRISES FOR
THE SUM OF THREE THOUSAND EIGHT HUNDRED FORTY AND N01100
($3,840.00) DOLLARS. (Proposed Ordinance No. 51212 -6)
ORDINANCE NO. 4336
AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT
REHABILITATION PROJECT #85 -04 -08 TO WEST ENTERPRISES FOR
THE SUM OF NINE THOUSAND FOUR HUNDRED NINETY -FIVE AND
N01100 ($9,495.00) DOLLARS. (Proposed Ordinance No. 51212 -8)
51212 -15
Minutes of the Regular Meeting - December 12, 1985
ORDINANCE NO. 4337
AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY
CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH JERRY SHEATS
FOR THE LOW FLOW CONCRETE CHANNEL FOR THE 10TH STREET
DETENTION POND; MAKING OTHER PROVISIONS RELATED THERETO; AND
PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance
No. 51212 -10)
ORDINANCE NO. 4338
AN ORDINANCE ACCEPTING THE BID OF KAR PRODUCTS, INC. FOR THE
ANNUAL AUTO FITTINGS CONTRACT AND AUTHORIZING THE PAYMENT BY
THE CITY OF BAYTOWN OF THE SUM OF TWENTY -TWO THOUSAND ONE
HUNDRED FOURTEEN AND 68/100 ($22,114.68) DOLLARS. (Proposed
Ordinance No. 51212 -11)
ORDINANCE NO. 4339
AN ORDINANCE ACCEPTING THE BID OF FACTORY SALES UNIFORM
COMPANY FOR THE ANNUAL POLICE AND FIRE UNIFORM CONTRACT AND
AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF
THIRTY -TWO THOUSAND NINETEEN AND N01100 ($32,019.00) DOLLARS.
(Proposed Ordinance No. 51212 -12)
ORDINANCE NO. 4340
AN ORDINANCE ACCEPTING THE BID OF LYONS SUPPLY FOR THE
ANNUAL FROZEN FOOD CONTRACT AND AUTHORIZING THE PAYMENT BY
THE CITY OF BAYTOWN OF THE SUM OF NINE THOUSAND FIVE HUNDRED
TWENTY -FIVE AND N01100 ($9,525.00) DOLLARS. (Proposed
Ordinance No. 51212 -13)
ORDINANCE NO. 4341
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, DECLARING THAT AN EMERGENCY SITUATION EXISTS, AUTHO-
RIZING THE PAYMENT OF THE SUM OF TEN THOUSAND AND N01100
($10,000.00) DOLLARS TO LARRY'S TRUCK AND EQUIPMENT SERVICE
FOR REPAIR OF FIRE DEPARTMENT PUMPER #40; AND PROVIDING FOR
THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 51212-
14)
ORDINANCE NO. 4342
AN ORDINANCE AMENDING ARTICLE VI, "ADMINISTRATIVE FEES AND
CHARGES," OF CHAPTER 2, "ADMINISTRATION," OF THE CODE OF
ORDINANCES OF THE CITY OF BAYTOWN SETTING NEW FEES FOR
POLICE ACCIDENT REPORTS AND MUNICIPAL COURT RECORDS; PRO-
VIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND
PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF.
(Proposed Ordinance No. 51212 -15)
51212 -16
Minutes of the Regular Meeting - December 12, 1985
ORDINANCE NO. 4343
AN ORDINANCE ACCEPTING THE BID OF A -1 HOME IMPROVEMENT FOR
THE DEMOLITION OF STRUCTURES; AUTHORIZING EXECUTION OF A
CONTRACT FOR THE SUM OF EIGHT THOUSAND AND N01100 ($8,000.00)
DOLLARS; MAKING VARIOUS FINDINGS AND PROVISIONS RELATED TO
THE SUBJECT. (Proposed Ordinance No. 51212 -16)
For bid tabulations, see Attachments "B" through "F."
Consider Appointment to the Transportation Planning Committee,
Gulf Coast Planning Region for Multimodal Transportation
Planning
Councilman Philips moved to appoint Bill Cornelius to
the Transportation Planning Committee, Gulf Coast Planning
Region for Multimodal Transportation Planning; Councilman
Johnson seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry and Fuller
Nays: Mayor Hutto
Consider Appointments to Harris County Higher Education Board
Councilman Embry moved to appoint Helen Barolak and
Dick Dawson as City of Baytown appointees to the Harris
County Higher Education Board and to appoint William Keenon
and Don Wigley as the county judge's appointees on the
board; Councilman Philips seconded the motion. The vote
follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry and Fuller
Mayor Hutto
Nays: None
Consider Proposed Ordinance, Awarding Contract for Emergency
Repair to 'Sanitary Sewer Line Cabiness Street
A serious obstruction was discovered yesterday in the
10" diameter sanitary sewer line extending 460 feet from
Bayway Drive west along the north side of Cabiniss Street to
Brownwood Drive. Length of the obstruction is approximately
15 feet and evidence of a cave -in was found this morning.
City repair crews have excavated the obstructed section to
permit gravity flow of sewage.
It has been determined that the best repair solution is
to slipline this segment. Both upstream and downstream
segments were sliplined in 1982 -83 during the West Sewer
District rehabilitation project. This segment was found to
be sound during this investigative study, but deterioration
has proceeded rapidly.
51212 -17
Minutes of the Regular Meeting - December 12, 1985
Two bids have been secured for this project as follows:
Shur -Flo, Houston $9,500
Channel Constrction Co.
Channelview $9,300
The administration recommended the bid of Channel
Construction Company be accepted for these emergency
repairs.
Councilman Johnson moved to adopt the ordinance;
Councilman Fuller seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry and Fuller
Mayor Hutto
Nays: None
ORDINANCE NO. 4344
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, DECLARING THAT AN EMERGENCY SITUATION EXISTS;
AUTHORIZING THE EMERGENCY SLIPLINING OF 460 FEET OF
TEN INCH SEWER LINE ON CABINESS STREET FROM BAYWAY DRIVE
TO BROWNWOOD DRIVE; AND APPROVING PAYMENT OF THE SUM
OF NINE THOUSAND THREE HUNDRED AND N0 1100 ($9,300.00)
DOLLARS.
City Manager's Report
Bond Refunding - Council had been provided with an
official statement as prepared by Masterson and Company
regarding bond refunding which reflects an AA rating.
Also, Mr. Masterson has informed the administration
that the present value savings will be $615,000 rather
than $554,000 as previously calculated.
Discuss letter from taxpayer - A taxpayer has written
to the Mayor and Council regarding a parcel of land that
the taxpayer owned as of January 1, 1985. Part of the
parcel was sold in March, 1985 with an understanding
between the owners that the taxes would be divided.
However, the Harris County Appraisal District's records
reflect the taxpayer as the owner; therefore, tax state-
ments have been forwarded to the owner as reflected on the
tax rolls. The statements now reflect penalty and interest
which the taxpayer is requesting be waived.
The city attorney stated that council has the power to
to waive penalty and interest only if there has been an
' omission or error on the part of an employee of the city.
The problem is that there was nothing done by any employee
of the City of Baytown that caused this taxpayer to accrue
penalty and interest. The problem that he has is with
the prior owner and possibly the appraisal district. The
city has no involvement. Council concurred with the city
attorney's opinion in this matter.
51212 -18
Minutes of the Regular Meeting - December 12, 1985
Drainage - City forces have installed additional pipe
on North Holly under a driveway and one of the major drainage
projects, Lakewood Drive at Yaupon, is about 98% complete.
Councilman Fuller inquired about a problem on Azalea.
Mr. Dykes responded that the city is working with Harris
County Flood Control to attempt to work out a program to
resolve that problem.
East District Sanitary Sewer - The contractor has
completed the pressure testing and is doing a very good job
on cleanup. The project is 98% complete.
Massey Tompkins at North Main - The contractor on this
project has completed the water line work, and it has passed
the pressure and bacteriological tests.
Council was furnished with a memorandum from the city
attorney concerning a question raised at the last meeting
having to do with the bidding process.
Regularly scheduled meeting - The next regularly scheduled
meeting of City Council will be January 9, 1986.
Adjourn
There being no further business to be transacted, the
meeting was adjourned.
� P- /Zr/�
Eileen P. Hall, City Clerk
A
CITY OF BAYTOWN
BID TABULATION
Uranus Palton Ken West
Reachy Painting
Attachment "B"
TEM
QTY
DESCRIPTION
UNIT
EXTENDED
PRICE
UNIT
-PRICE
EXTENDED
PRICE
UNIT
PRICE
PRICF
UNIT
PRIrF
EXTENDED
PRIr-F
UNI
PRICor
PTENOW
-PRICF
1
(lousing Rehab Project
-ERICF.
—
—
—
#85- 04 -02R
$12,000
No Bid
3406 Illinois
Housing Rehab Project
#85 -04 -06
$4,693.00
$3,840.00
$10,669.00
707 E. Miriam
(lousing Rehab Project
#85 -04 -07
$9,271.00
$8,280.00
208 North
(lousing Rehab Project
#85 -04 -08
No Bid
$9,495.00
1604 Elm
(lousing Rehab Project
*
'
#85 -04 -09
$11,903.00
$11,120.00
700 Travis
CROSS roraL
LESS DISC.
NET TOTAL
DELIVERY
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Attactnnent "C"
BID TABULATION
FOR
CITY OF BAYTOWN
FOR
CONSTRUCTION OF A LOW FLOW CONCRETE CHANNEL
FOR THE TENTH STREET DETENTION POND
Job 85 -3016
December 3, 1985
Jerry
M. Sheats Interests
$
25,000.00
Romex
Construction Company
$
26,250.00
,�.� Petter Construction Company
�, H. B. Hamilton
$
$
26,950.00
28,050.00
Angel
Brothers, Inc.
$
34,300.00
CITY OF BAYTOYN
810 TABULATION
TITLE: ANNUAL AUTO FITTINGS CONTRACT
810 NUNBER: 8610 -02
DATE: 12 -S -85 2:00 P.N.
Attachnmt "D"
KAR
PRODUCTS,
INC. ;
STASCO, INC.
IITENI
QTY ;UNIT
;DESCRIPTION
;
I_I
I
I
;UNIT
PRICEIEXT.
PRICE;UNIT
PRICEIEXT, PRICElUNIT PRICEIEXT
PRICE;UNIT
PRICEMT
PR%�" '
1 I
LOt I LOT
I ANNUAL AUTO FITTINGS
I
I #22,111.68;
' 310,535.701
I I
I
I CONTRACT,
I
I I
I
I
I
I per specifications.
I
I
I
I
I
I
I I
I
I DELIVERY:
13 DAYS
13
DAYS
I I
I
SPECIAL CONDITION:
I
I
!'Did not bid all the
I
I
I
;
Items on the contract
I
;
I
I
;
therefore, Is: not
I
;
I I
I
I
I
I
eligible for award.
I
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CITY OF BAYTOWN
010 TABULATION
TITLE: ANNUAL FROZEN FOOD CONTRACT
810 NUMBER: 6610 -01
GATE: 12 -5 -85 2:00 P.N.
Attacbment "F"
9
!
;
LYONS SUPPLY
;
FOOD KING #15
;
;ITEM; QTY
;UNIT
;DESCRIPTION
;
;UNIT
PRICE' %T. PR
'
P ' XT PRICE'
R
UNIT
PR CE'EXT.
PRICE' NIT
PRIG ' XT. PR I9911
1 ANKUAL FROZEN FOOD
CONTRACT,
1
,
• ,
per speclflcattana.
,
1
1
1 300
;CASE
; FROZEN BREAKFAST
10.50 1f 3,150.00;
14.28 is 4,184.001
1 2
1 500
!CASE
1 FROZEN DINNER
1
12.15 is 6,315.001
13.06 1= 6,540.001
1
1
1 1
1
1
1
! TOTAL:
!
is 9, 525.001
l f 10,824.001
!
!
1 1
!
1
1
! DELIVERY:
!
NEXT DAY ARO
!
S DAYS ARO
1
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9