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1985 12 12 CC Minutes51212 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN December 12, 1985 The City Council of the City of Baytown, Texas, met in regular session on Thursday, December 12, 1985, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following attendance: Fred T. Philips Jimmy Johnson Perry M. Simmons Ron Embry Roy L. Fuller Emmett 0. Hutto Fritz Lanham Larry Patterson Randy Strong Eileen P. Hall Absent: Gerald Dickens Councilman Councilman Councilman Councilman Councilman Mayor City Manager Assistant City Manager City Attorney City Clerk Councilman The meeting was called to order with a quorum present. The invocation was offered by Councilman Simmons, afterwhich the following business was conducted: Consider Minutes of the Regular Meeting of November 26, 1985 Councilman Philips moved for approval of the minutes for the meeting held on November 26, 1985; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, and Fuller Nays: None Receive Petitions There were no petitions presented. Chief Henscey Will Discuss Police Department Statistics Chief Henscey reviewed police department statistics which compared Baytown to other cities in the area, to Harris County and to the state. What the report reflected is that Baytown has had an increase in auto thiefs and burglaries, but this is the trend throughout the state and Harris County. There are many contributing causes to these increases such as the state of the economy, the traveling criminal, etc. 51212 -2 Minutes of the Regular Meeting - December 12, 1985 To the question posed by Mayor Hutto regarding whether there was anything that the council could do to help the situation, Chief Henscey responded, "Other than put more people on the street, 'No'." However, he clarified that putting more people on the street would be much too costly a proposition - -one the city could not afford. Even if it were practical to do so, this would not reduce the crime rate by half. However, the police department will be coming to council next year at budget preparation time to ask for additional equipment to aid in their efforts of policing the city. In response to a concern of council that the department was not fully staffed due to stringent hiring procedures, the chief stated that he would like to maintain the present high standards of the department, and would therefore, like to continue the careful screening of applicants. Councilman Embry pointed out that apprehension is only the first step in the process. After apprehension, the proper paper work must be completed to assure that the case can be successfully prosecuted. Chief Henscey pointed being released from prison Mr. Lanham added that to have to indicate to our to spend more to do whatev who have been convicted of out that more and more people are only to repeat crimes. the citizens of Texas are going legislators that we are willing er it takes to assure that persons crimes serve their full term. Chief Henscey stated that many neighborhood watch programs have been instituted which is a very effective program as long as the people in the neighborhoods are serious about reporting suspicious looking occurrences. The Crime Watch Program instituted with the local utilities has not been very successful, but the chief is hopeful that this will improve in the future. Fire arms training is offered throughout the year and both businesses and homes are inspected with instructions on how to make those more secure. In the future, the Crime Prevention Unit will be housed in the old post office building on Defee Street where there will be ample space for a meeting room. The unit will en- courage the institution of new neighborhood watch programs and help to encourage those who have already begun such programs to remain active. Council assured the chief that they are behind the police department in its endeavors to keep law and order in Baytown. 51212-3 Minutes of the Regular Meeting - December 12, 1985 Recognized State Representative Watson Mayor Hutto recognized State Representative Watson who stated that he too is concerned with overcrowding in Texas prisons and the resulting early releases. He encouraged council to make their desires known in this regard. Consider Proposed Ordinance, Approving Industrial District Agreement with Hoesch Tubular Products This item will be considered at a future meeting. Consider Proposed Ordinance, Awarding Contract for Massey Tompkins Elevated Water Storage Tank When the administration first approached council with the plans for an elevated water storage tank, the thought was that a multi - legged storage tank would be the most economical route to take, but when the plans and specifi- cations were mailed to prospective bidders, an alternate bid for a fluted tank was allowed. One bidder bid the alternate at the same cost as the multi - legged tank except for the additional cost of $50,000 to put in doors, flooring and a drain. However, for this additional cost the City of Baytown would acquire 5,000 square feet of storage area in which water supplies and pipe fittings can be stored. The low bidder is Hydrostorage, Inc. for the amount of $1,353,150. The staff and the consultants, Bovay Engineers, recommended that the bid be awarded to the low bidder for the fluted column storage tank. The doors, flooring and drain can be added to the contract as a change order later. Councilman Philips moved to adopt the ordinance; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry and Fuller Nays: None ORDINANCE NO. 4331 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH HYDROSTORAGE, INC. FOR THE MASSEY - TOMPKINS ELEVATED WATER STORAGE TANK; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. For bid tabulation, see Attachment "A." Consider Proposed Resolution No. 933, Setting Forth Desired Priorities for Harris County Capital Improvements Program County Judge Jon Lindsay had requested that each of the cities in Harris County develop priorities for inclusion in an upcoming county bond program. The staff, along with staff representatives from Commissioner Fonteno's office 51212-4 Minutes of the Regular Meeting - December 12, 1985 worked to develop the proposed priorities set forth in the resolution. However, it appears that the county's bond election may be postponed to a later date; therefore, the administration recommended that the resolution be adopted to have the city's desires on file with the county, but note in the letter of transmittal that the city would like the option of amending the priority list if the bond election is postponed to a much later date. Councilman Johnson moved for adoption of the resolution; Councilman Embry seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry and Fuller Nays: None RESOLUTION NO. 933 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, SETTING FORTH DESIRED PRIORITIES FOR CAPITAL IMPROVEMENTS WITHIN THE CITY LIMITS OF THE CITY OF BAYTOWN AND IN THE BAYTOWN AREA. Consider Specifications for Side Loading Garbage Truck and Authorize Advertisement for Bids Normally, the administration does not bring this type request to council, but in this case, the staff would like to ask for a change in specifications which will upgrade specifications on side loading garbage trucks. The change will result in higher initial costs, but will reduce maintenance costs considerably. The recommended changes follow: 1. Increased rating on front axle to 18,000 lbs. and rear axle to 38,000 lbs. 2. Request a stronger frame. 3. Require all frame modifications to be guaranteed by the truck manufacturer rather than the body modifying shop. 4. Require all engines to be naturally aspirated rather than turbo - charged. 5. Require two batteries per vehicle rather than one. 6. All steering modifications to be guaranteed by the truck manufacturer. 7. Require an automatic shut -down system. 8. Require color coded wiring system to assist our mechanics in trouble shooting. 9. Require schematics for all hydraulics and electrical wiring. 10. Request a $1 million certificate of insurance for Products /Completed Operation Liability. 51212 -5 Minutes of the Regular Meeting - December 12, 1985 Under the present procedure, the truck itself is furnished by the truck manufacturer, afterwhich it is transferred to the manufacturer of the packer body to be altered to fit the packer body. After the alteration of the truck body, then there is the question of which entity is responsible for the guarantee. For this reason, the staff would like to ask that these modifications be performed at the factory and make it clear that the manufacturer of the truck is responsible for the warranty. Matt Singleton, Assistant Director of Public Works, explained that there are manufacturers that will warrant the frame modifications, as well as the steering modifications. He felt that the city would receive more than one bid with the revised specifications. In checking with other cities, Mr. Singleton had determined that the initial cost of the truck would be approximately $91,000 which represents about a $9,000 difference in costs. However, the city has been keeping the trucks for about seven years and during that time frame, each truck has averaged $18,500 in maintenance. Mr. Singleton felt that within a three to four year period, the city would recoup the extra costs for the initial purchase. In this particular instance, Baytown is not a trend setter because the cities of Galveston, Houston, Bellaire, Waco, Port Arthur and Beaumont have gone into these type specifications in order to purchase heavy duty vehicles that are designed to handle garbage pickup. Councilman Johnson moved to accept the recommendation of the administration to alter specification for side loading garbage truck and authorize advertisement for bids; Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Embry and-Fuller Mayor Hutto Nays: None Philips, Johnson, Simmons, Review Plans and Specifications for the Fire Administration Building The architect feels that the project will fall within the budgeted amount -- $635,000; however, he is recommending an alternate bid which will add parking space for 48 cars at a cost of $42,000. The proposal is to use the back portion of the property in order to allow future development of the site. The administration building will have 6,400 square feet. As one comes into the building, there is a place for dispatch. Space has been reserved for the Fire Chief and his secretary and across the front there is a place for the assistant chief and fire marshal. There are necessary spaces for mechanical and restrooms. A space large enough to house 9 -1 -1 has been reserved. A small meeting room has been provided, along with a projection room. This room is a multipurpose room that will 51212 -6 Minutes of the Regular Meeting - December 12, 1985 be utilized for training. There are a couple of interrogation areas, along with an area with negative pressure for evidence. The building has been planned to allow for expansion in the future without disturbing what is in place. One can drive through the sho building from front to the back. There will be four bays in he shop; one bay will house a lift. This building can be added to in the future. The architect is planning on the bids coming in at about $50 a square foot for the administration building and $40 a a square foot on the shop building. The shop building will house the emergency generator. There is a large slab in the back of the shop for working on vehicles, and there is a hose layout there. In the administration building there will be concrete floor foundation, and the building itself will be steel framed. Outside of the building will be brick masonry to match the police building. Some of the walls will be double masonry with brick on the inside and outside. This provides a good sturdy wall that looks attractive on the inside, as well as the outside. The building will have a sloped metal roof. The architect feels that the buildings should be separated by a covered drive since one building will be higher than the other. The administration building will have metal studs and a dry well which is 5/8 inch sheet rock. Most of the walls will have vinyl covering to eliminate the necessity of painting which is quite costly. There will be suspended accoustical ceilings. Some of the floor area will be carpeted and some will be vinyl. In the shop, there will be a brick exterior in order to match the other buildings. Inside the shop, there will be concrete block walls with a similar metal roof. All the flooring will be concrete with some slope to wash it down. Councilman Johnson moved to approve the plans and speci- fications with the understanding that the architect will be back with final plans and specifications at a later date; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, and Fuller Mayor Hutto Nays: None Mr. Burge stated that he would be back in a couple weeks with the finalized plans and specifications. 51212 -7 Minutes of the Regular Meeting - December 12, 1985 Consider Approval of Request for Proposals for Personnel Study Money was included in the budget to update the classi- fication pay plan which has been in place since 1975, and to develop a pay for performance system which has been used by industry for years and some cities are beginning to use this system. Larry Patterson, Assistant City Manager, and Missy Bartel, Director of Personnel, have put together a Request for Proposal which request had been reviewed by representatives of the police and fire departments. The police department representative made a number of suggestions which for the most part were included in the RFP. Larry Patterson stated that the goal of the performance based system is one that was discussed during the budget process. The foundation to a program such as that is a good classification /compensation program. The proposed RFP will request a study that will address classification, compensation and pay for performance alternatives. In doing this, some of the problems that have come up through the years will be addressed such as some of the out of date class specifications, the city's compensation position relative to its labor market, the internal salary relations, performance based compensation and the fact that there are a number of employees at the top of the pay range. The administration would like to get the study underway in order that it can be merged into the budget preparations for 1986/87. The administration recommended approval of the request for proposals for a personnel study. The administration will be asking companies to submit proposals in this regard since this is a professional service. Several companies have done this type work and the staff is familiar with their work. They have worked in Texas and they are familiar with 1269m. Under 1269m, pay for performance cannot be implemented; however, it is possible that there are other type systems that could be implemented for the departments that work under 1269m. Councilman Embry moved to approve the recommendation of the administration; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Embry and Fuller Mayor Hutto Nays: None Philips, Johnson, Simmons, Consider Plans and Specifications for Riggs Street Drainage Improvements and Authorize Advertisement for Bids The Community Development rebuild Riggs Street; however, possibility, it was found that that would have to be altered ly $180,000. Therefore, as an that the ditches be piped whic a great deal and the drainage recommended that bids be taken ditch that has not been piped. Board had hoped to be able to when the staff looked at that there are numerous oil lines which would require approximate - alternative, it was recommended h will improve on the esthetics as well. The administration to pipe the portion of the 51212 -8 Minutes of the Regular Meeting - December 12, 1985 Councilman Simmons moved to authorize the administration to advertise for bids for Riggs Street Drainage Improvements; Councilman Johnson seconded the motion. Councilman Philips made the point that the administrative staff should work with community development to identify areas for improvements taking into account the master plan for improvements in the city for those projects that meet community development criteria. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry and Fuller Mayor Hutto Nays: None Consider Authorization for Wayne Smith and Associates to Prepare Plans and Specifications for Water System Improvements in the Eva Maud Addition Bids on the elevated water tower came in lower than expected leaving approximately $550,000 remaining in the bond fund. One of the recommendations of the Water Facilities Committee was water line replacement in the Eva Maud Addition. The cost estimate to perform this work in 1981 was $308,000. Since the money is available, the administration recommended that Wayne Smith and Associates be authorized to prepare plans and specifications for water system improvements in the Eva Maud Addition. If their preliminary study should indicate that the $308,000 is a good estimate, the staff will probably recommend that other areas of the city be added to the plans and specifications. Councilman Philips moved to authorize Wayne Smith and Associates to prepare plans and specifications for water system improvements in the Eva Maud Addition; Councilman Embry seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry and Fuller Mayor Hutto Nays: None Consider Request of Butch Cook to Have a Parade (Trail Ride) on January 12, 1986 The administration recommended approval of the request of Butch Cook to hold a parade (trail ride) on January 12, 1986. The trail ride is for a benefit for Baby Lisa Barnes. It will be held on a Sunday from 11:00 a.m. to 12:00 noon down McKinney Road to Pub & Cue, 1303 Sandy Lane, which should not interfere with traffic. Councilman Johnson moved to approve the request of Mr. Cook; Councilman Philips seconded the motion. The vote follows: 51212-9 Minutes of the Regular Meeting - December 12, 1985 Ayes: Council members Philips, Johnson, Simmons, Embry and Fuller Mayor Hutto Nays: None Consider Contracting with the Credit Bureau of Greater Houston to Aid in the Collection of Delinquent Accounts in the Utility Billing Office Years ago when there was a credit bureau located in Baytown, the City of Baytown used that credit bureau to aid in the collection of bad debts. When the bureau was sold and moved to Houston, the city discontined use of the bureau. Currently, the city utilizes a collection agency and would continue to do so. However, the credit bureau would allow the city another approach to bad debt collection. The credit bureau would provide the city with customer information not available. This information would allow the city to attempt collection of bad debts prior to assigning those to a collection agency. The city, as a member of the Credit Bureau of Greater Houston, could also request unpaid debts be placed in the individual's credit file where it would remain up to 7 years. This would be a more effective approach to an increasing problem. The city's loss experience from bad debts averages less than 1 %. The average monthly cost for credit bureau membership would be less than $200. The use of an application for water and sewer service would be needed to provide the credit bureau with necessary information to effectively collect or locate an account. The administration recommended approval to contract with the Credit Bureau of Greater Houston to aid in the collection of delinquent accounts in the utility billing office and to authorize the use of an application to apply for water and sewer service. Councilman Simmons moved to accept the recommendation of the administration; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Embry and Fuller Mayor Hutto Nays: None Philips, Johnson, Simmons, Consider Proposed Ordinance, Amending Chapter 31, "Utilities," Article IV, Water Service, Section 31 -54, to Increase Deposits The proposed amendment would change the residential deposit from $35 to $50. Water bills average over $35 a month. A residence that has had water service terminated ' for non - payments incurs an average of $80 charges. A larger deposit would more effectively recover the city's losses. A recent survey of Texas municipalities indicates a majority require $50 or more deposit for single - family residences. 51212 -10 Minutes of the Regular Meeting - December 12, 1985 The City of Baytown's single family dwelling rent houses incur over 90% of the city's loss experience due to unpaid utility bills. The higher deposit will be charged to new accounts only. It would not affect those who have a deposit amount on file with the city and elect to move to a different location. The administration recommended approval of the ordinance. Councilman Johnson moved for adoption of the ordinance; Councilman Embry seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry and Fuller Mayor Hutto Nays: None ORDINANCE NO. 4332 AN ORDINANCE AMENDING CHAPTER 31, "UTILITIES," OF THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN BY AMENDING SECTION 31- 54(b)(1), "WATER DEPOSITS AND REFUNDS;" PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. Discuss City's Liability Insurance Status Fritz Lanham, City Manager, provided council with information that showed how the city's liability insurance coverage has steadily climbed upward since 1972 from $102,416 to $372,000 in 1984/85 budget year. For 1985/86, the administration had calculated a 25% increase and had included $451,000 in the budget. Recently, the administra- tion has received a letter from Texas Municipal League indicating that there will be several changes in the city's coverage and even with those changes the costs will go up to $704,000. One of the changes will involve lowering the city's maximum limit from $15,000,000 to $3,000,000; maximum limit for errors and omissions would be $500,000, depending on the size of the city. in the letter and after several conferences with representatives of the company, the admin- istration would like to explore various options and then come back to council. One option would be to increase the deductibles; another would be to have a window where the city would be liable. For instance, the insurance company would cover the first $300,000, the city would cover the next $200,000; and then the insurance carrier would cover above that. The company has eliminated the city's 49% modifier on general liability and 31% on auto liability which is based on experience. Mr. Lanham emphasized that what is happening in the insurance business is a serious situation that is affecting all segments of life in this country. Some cities have been forced to self insure and with this kind of costs, the City of Baytown needs to move in that direction, but the city will need some help in planning to do that. The city manager will get in touch in The Wyatt Company, the company that performed the city's insurance study 2 or 3 51212-11 Minutes of the Regular Meeting - December 12, 1985 years ago. He has spoken with representatives of that company and they have done this type program for others. They will come in to help develop a self- insured program for the City of Baytown; however, in the meantime, the city needs to have coverage. The administration will work on this and bring a proposal back to council. Consent Agenda The administration requested that Items d and f be removed from consideration because the Community Development Board felt that those items should be rebid. In response to an inqury from council, Norman Dykes, City Engineer /Director of Public Works, stated that the city would take bids on the size pipe needed to furnish Mr. Angel with water and would take an alternate bid for oversizing to furnish water to a larger area. Council considered the Consent Agenda as follows: a. Proposed Ordinance No. 51212 -4, will establish all -way stops on Interstate 10 access road inter- sections with Thompson Road. Enclosed in the packet is a diagram of that intersection. The warrants used for establishing these stops were five accidents of a type that are correctible i.e., right angle. This change has been reviewed by the Traffic Commission and they recommend approval. We recommend approval of this ordinance. b. Proposed Ordinance No. 51212 -5, will repeal Ordinance No. 5258 and award the contract for housing rehabil- itation for 3406 Illinois. Ordinance No. 4258 had awarded this contract to Wilburn May. Mr. May has refused to perform this job. We have had other problems with this contractor in the past and feel we should award the contract to the second low bidder, Uranus Palton for the sum of $12,000. The office estimate was $12,450. We recommend approval of Proposed Ordinance No. 51212 -5, repealing Ordinance No. 5258 and awarding this contract to Uranus Palton. c. Proposed Ordinance No. 51212 -6, will award the housing rehabilitation contract for 707 W. Miriam. Three bids were received. West Enterprises submitted the low bid of $3,840. The office estimate was $5,420. We recommend the low bidder, West Enterprises, be awarded this contract. 51212 -12 Minutes of the Regular Meeting - December 12, 1985 e. Proposed Ordinance No. 51212 -8, will award the housing rehabilitation contract for 1604 Elm. West Enterprises submitted the only bid of $9,495. The office estimate was $10,850. We recommend the low bidder, West Enterprises, be awarded this contract. g. Proposed Ordinance No. 51212 -10, will award a contract for the construction of concrete channel at the Tenth Street Detention Pond /Park. Five bids were received. Jerry Sheats submitted the low bid of $25,000. Funds are available for this project from the 1981 Bond Program. We recommend the low bidder, Jerry Sheats, be awarded this contract. h. Proposed Ordinance No. 51212 -11 will award the bid for the annual Auto Fittings contract. Bids were mailed to seven vendors. Two proposals were received. Kar Products, Inc. submitted the low bid meeting specifications in the amount of $22,114.68. These auto fittings will be used by the Police, Fire, Public Works, Traffic & Planning and the Parks and Recreation Departments. We recommend the low bidder, Kar Products, Inc. be awarded this contract. i. Proposed Ordinance No. 51212 -12, will award the bid for the annual Police and Fire Uniform contract. Bids were mailed to seven vendors and two proposals were received. Factory Sales Uniform Company submitted the low bid of $32,019. We recommend the low bidder, Factory Sales Uniform Company, be awarded this contract. j. Proposed Ordinance No. 51212 -13, will award the bid for the annual Frozen Food contract. Bids were sent to six vendors and two proposals were received. This contract is for the purpose of providing food for the city jail. We recommend the low bidder, Lyons Supply, be awarded this contract. 51212 -13 Minutes of the Regular Meeting - December 12, 1985 k. Proposed Ordinance No. 51212 -14, will award the bid on an emergency basis for the repair of a fire truck to Larry's Truck & Equipment. This first line pumper, a 1969 Mack, stationed at Ward Road (Station #4) broke down on 11- 27 -85. The vehicle was towed to our shop on that day and we determined that the problem was beyond the scope of our shop. The engine apparently seized due to a lack of oil caused by an obstruction in the engine. The lack of oil caused the journals of the crankshaft to seize, locking up the engine. We have solicited three proposals for the repair of the engine. The low bidder was Larry's Truck and Equipment Service with an estimated repair cost of between $8,000 - $10,000. Because this is a first line pumper and its absence could lead to a threat to public safety, we consider this an emergency and have taken the vehicle to Larry's Truck and Equipment Service to begin the repair work. The adminis- tration seeks Council's concurrence on the emergency and seeks Council's approval of the repair contract with Larry's Truck and Equipment Service. 1. Proposed Ordinance No. 51212 -15, will amend Chapter 2, "Administration" of the Code of Ordin- ances to increase fees for copies of Police and Municipal Court documents. This ordinance will amend Chapter 2 "Administration of the Code of Ordinances" to allow a one dollar increase in the charge for Police Accident Records and Municipal Court Records to include judgement and complaints. The present charge is two dollars each. We recommend approval of Proposed Ordinance No. 51212 -15. m. Council is asked to consider approval of the request of Greg Angel for water and sewer service at the corner of Bayou Boulevard and Cedar Bayou /Lynch- burg Road. Mr. Angel plans to build a new home at the corner of Bayou Boulevard and Cedar Bayou /Lynch- burg Road. We have water available at the southeast corner of Timber Ridge Addition. He is willing to construct a water line to our water system at his expense. We may want to oversize this line so as to form a loop eventually to Tierra Del Oro. We are planning to abandon the Timber Ridge water well in 1986 and service the addition with surface water. Sewer service is also available at Timber Ridge and our lift station has sufficient capacity to service several more homes. Mr. Angel is willing to construct a sewer line to his property at his expense. We recommend that Mr. Angel be granted permission to connect to our systems. 51212 -14 Minutes of the Regular Meeting - December 12, 1985 n. Proposed Ordinance No. 51212 -16, will award the demolition bid to A -1 Home Improvement for 702 Yupon. The Urban Rehabilitation Standards Board awarded this bid first to Tigert Constuction for $5,900 but he could not furnish proof of insurance so the Board now recommends the next low bidder, A -1 Home Improvements for the sum of $8,000. We recommend approval of the ordinance. Councilman Philips moved to approve the Consent Agenda, Items a through c, e, and g through n; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, and Fuller Mayor Hutto Nays: None ORDINANCE NO. 4333 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, DESIGNATING THE INTERSECTION OF INTERSTATE HIGHWAY 10 ACCESS ROAD AT THOMPSON ROAD (NORTH AND SOUTH INTERSECTIONS) AS ALL -WAY STOP INTERSECTIONS; AUTHORIZING THE POSTING OF PROPER SIGNS; REPEALING CONFLICTING ORDINANCES; CONTAINING A SAVINGS CLAUSE; PRESCRIBING A MAXIMUM PENALTY OF TWO HUNDRED AND N01100 ($200.00) DOLLARS FOR THE VIOLATION THEREOF; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 51212 -4) ORDINANCE NO. 4334 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, REPEALING ORDINANCE NO. 4258; AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT #84- 04 -02R TO URANUS PALTON FOR THE SUM OF TWELVE THOUSAND AND N01100 ($12,000.00) DOLLARS. (Proposed Ordinance No. 51212 -5) ORDINANCE NO. 4335 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT #85 -04 -06 TO WEST ENTERPRISES FOR THE SUM OF THREE THOUSAND EIGHT HUNDRED FORTY AND N01100 ($3,840.00) DOLLARS. (Proposed Ordinance No. 51212 -6) ORDINANCE NO. 4336 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT #85 -04 -08 TO WEST ENTERPRISES FOR THE SUM OF NINE THOUSAND FOUR HUNDRED NINETY -FIVE AND N01100 ($9,495.00) DOLLARS. (Proposed Ordinance No. 51212 -8) 51212 -15 Minutes of the Regular Meeting - December 12, 1985 ORDINANCE NO. 4337 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH JERRY SHEATS FOR THE LOW FLOW CONCRETE CHANNEL FOR THE 10TH STREET DETENTION POND; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 51212 -10) ORDINANCE NO. 4338 AN ORDINANCE ACCEPTING THE BID OF KAR PRODUCTS, INC. FOR THE ANNUAL AUTO FITTINGS CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWENTY -TWO THOUSAND ONE HUNDRED FOURTEEN AND 68/100 ($22,114.68) DOLLARS. (Proposed Ordinance No. 51212 -11) ORDINANCE NO. 4339 AN ORDINANCE ACCEPTING THE BID OF FACTORY SALES UNIFORM COMPANY FOR THE ANNUAL POLICE AND FIRE UNIFORM CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF THIRTY -TWO THOUSAND NINETEEN AND N01100 ($32,019.00) DOLLARS. (Proposed Ordinance No. 51212 -12) ORDINANCE NO. 4340 AN ORDINANCE ACCEPTING THE BID OF LYONS SUPPLY FOR THE ANNUAL FROZEN FOOD CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF NINE THOUSAND FIVE HUNDRED TWENTY -FIVE AND N01100 ($9,525.00) DOLLARS. (Proposed Ordinance No. 51212 -13) ORDINANCE NO. 4341 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, DECLARING THAT AN EMERGENCY SITUATION EXISTS, AUTHO- RIZING THE PAYMENT OF THE SUM OF TEN THOUSAND AND N01100 ($10,000.00) DOLLARS TO LARRY'S TRUCK AND EQUIPMENT SERVICE FOR REPAIR OF FIRE DEPARTMENT PUMPER #40; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 51212- 14) ORDINANCE NO. 4342 AN ORDINANCE AMENDING ARTICLE VI, "ADMINISTRATIVE FEES AND CHARGES," OF CHAPTER 2, "ADMINISTRATION," OF THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN SETTING NEW FEES FOR POLICE ACCIDENT REPORTS AND MUNICIPAL COURT RECORDS; PRO- VIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 51212 -15) 51212 -16 Minutes of the Regular Meeting - December 12, 1985 ORDINANCE NO. 4343 AN ORDINANCE ACCEPTING THE BID OF A -1 HOME IMPROVEMENT FOR THE DEMOLITION OF STRUCTURES; AUTHORIZING EXECUTION OF A CONTRACT FOR THE SUM OF EIGHT THOUSAND AND N01100 ($8,000.00) DOLLARS; MAKING VARIOUS FINDINGS AND PROVISIONS RELATED TO THE SUBJECT. (Proposed Ordinance No. 51212 -16) For bid tabulations, see Attachments "B" through "F." Consider Appointment to the Transportation Planning Committee, Gulf Coast Planning Region for Multimodal Transportation Planning Councilman Philips moved to appoint Bill Cornelius to the Transportation Planning Committee, Gulf Coast Planning Region for Multimodal Transportation Planning; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry and Fuller Nays: Mayor Hutto Consider Appointments to Harris County Higher Education Board Councilman Embry moved to appoint Helen Barolak and Dick Dawson as City of Baytown appointees to the Harris County Higher Education Board and to appoint William Keenon and Don Wigley as the county judge's appointees on the board; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry and Fuller Mayor Hutto Nays: None Consider Proposed Ordinance, Awarding Contract for Emergency Repair to 'Sanitary Sewer Line Cabiness Street A serious obstruction was discovered yesterday in the 10" diameter sanitary sewer line extending 460 feet from Bayway Drive west along the north side of Cabiniss Street to Brownwood Drive. Length of the obstruction is approximately 15 feet and evidence of a cave -in was found this morning. City repair crews have excavated the obstructed section to permit gravity flow of sewage. It has been determined that the best repair solution is to slipline this segment. Both upstream and downstream segments were sliplined in 1982 -83 during the West Sewer District rehabilitation project. This segment was found to be sound during this investigative study, but deterioration has proceeded rapidly. 51212 -17 Minutes of the Regular Meeting - December 12, 1985 Two bids have been secured for this project as follows: Shur -Flo, Houston $9,500 Channel Constrction Co. Channelview $9,300 The administration recommended the bid of Channel Construction Company be accepted for these emergency repairs. Councilman Johnson moved to adopt the ordinance; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry and Fuller Mayor Hutto Nays: None ORDINANCE NO. 4344 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, DECLARING THAT AN EMERGENCY SITUATION EXISTS; AUTHORIZING THE EMERGENCY SLIPLINING OF 460 FEET OF TEN INCH SEWER LINE ON CABINESS STREET FROM BAYWAY DRIVE TO BROWNWOOD DRIVE; AND APPROVING PAYMENT OF THE SUM OF NINE THOUSAND THREE HUNDRED AND N0 1100 ($9,300.00) DOLLARS. City Manager's Report Bond Refunding - Council had been provided with an official statement as prepared by Masterson and Company regarding bond refunding which reflects an AA rating. Also, Mr. Masterson has informed the administration that the present value savings will be $615,000 rather than $554,000 as previously calculated. Discuss letter from taxpayer - A taxpayer has written to the Mayor and Council regarding a parcel of land that the taxpayer owned as of January 1, 1985. Part of the parcel was sold in March, 1985 with an understanding between the owners that the taxes would be divided. However, the Harris County Appraisal District's records reflect the taxpayer as the owner; therefore, tax state- ments have been forwarded to the owner as reflected on the tax rolls. The statements now reflect penalty and interest which the taxpayer is requesting be waived. The city attorney stated that council has the power to to waive penalty and interest only if there has been an ' omission or error on the part of an employee of the city. The problem is that there was nothing done by any employee of the City of Baytown that caused this taxpayer to accrue penalty and interest. The problem that he has is with the prior owner and possibly the appraisal district. The city has no involvement. Council concurred with the city attorney's opinion in this matter. 51212 -18 Minutes of the Regular Meeting - December 12, 1985 Drainage - City forces have installed additional pipe on North Holly under a driveway and one of the major drainage projects, Lakewood Drive at Yaupon, is about 98% complete. Councilman Fuller inquired about a problem on Azalea. Mr. Dykes responded that the city is working with Harris County Flood Control to attempt to work out a program to resolve that problem. East District Sanitary Sewer - The contractor has completed the pressure testing and is doing a very good job on cleanup. The project is 98% complete. Massey Tompkins at North Main - The contractor on this project has completed the water line work, and it has passed the pressure and bacteriological tests. Council was furnished with a memorandum from the city attorney concerning a question raised at the last meeting having to do with the bidding process. Regularly scheduled meeting - The next regularly scheduled meeting of City Council will be January 9, 1986. Adjourn There being no further business to be transacted, the meeting was adjourned. � P- /Zr/� Eileen P. Hall, City Clerk A CITY OF BAYTOWN BID TABULATION Uranus Palton Ken West Reachy Painting Attachment "B" TEM QTY DESCRIPTION UNIT EXTENDED PRICE UNIT -PRICE EXTENDED PRICE UNIT PRICE PRICF UNIT PRIrF EXTENDED PRIr-F UNI PRICor PTENOW -PRICF 1 (lousing Rehab Project -ERICF. — — — #85- 04 -02R $12,000 No Bid 3406 Illinois Housing Rehab Project #85 -04 -06 $4,693.00 $3,840.00 $10,669.00 707 E. Miriam (lousing Rehab Project #85 -04 -07 $9,271.00 $8,280.00 208 North (lousing Rehab Project #85 -04 -08 No Bid $9,495.00 1604 Elm (lousing Rehab Project * ' #85 -04 -09 $11,903.00 $11,120.00 700 Travis CROSS roraL LESS DISC. NET TOTAL DELIVERY Q z r O F r c M C z C F Q M� Y.r Q Ey xl C F QC C O L U V v L v v w C O C O ..a R i:: F E- 2 5. d E v 0 z F Q law G Cd A F C w H rr Lis] �U—+ U E �a C C � v • N xl C F QC C O L U V v L v v w C O C O ..a R i:: F E- 2 5. d E v 0 z F Q law G Cd A C w Lis] �U—+ �a w v F a ate. c o � c 14 W w F M y � Ln en O L 0 O w 'r U .b za � c o c C, L F ,1, L� w c O L F R z x C L Q H c L F y v 1-1 L � 3 U � d L W > QI A � C O ' oe 0 0 c C; C c C C4 cn F F O F � O F F N Attactnnent "C" BID TABULATION FOR CITY OF BAYTOWN FOR CONSTRUCTION OF A LOW FLOW CONCRETE CHANNEL FOR THE TENTH STREET DETENTION POND Job 85 -3016 December 3, 1985 Jerry M. Sheats Interests $ 25,000.00 Romex Construction Company $ 26,250.00 ,�.� Petter Construction Company �, H. B. Hamilton $ $ 26,950.00 28,050.00 Angel Brothers, Inc. $ 34,300.00 CITY OF BAYTOYN 810 TABULATION TITLE: ANNUAL AUTO FITTINGS CONTRACT 810 NUNBER: 8610 -02 DATE: 12 -S -85 2:00 P.N. Attachnmt "D" KAR PRODUCTS, INC. ; STASCO, INC. IITENI QTY ;UNIT ;DESCRIPTION ; I_I I I ;UNIT PRICEIEXT. PRICE;UNIT PRICEIEXT, PRICElUNIT PRICEIEXT PRICE;UNIT PRICEMT PR%�" ' 1 I LOt I LOT I ANNUAL AUTO FITTINGS I I #22,111.68; ' 310,535.701 I I I I CONTRACT, I I I I I I I per specifications. I I I I I I I I I I DELIVERY: 13 DAYS 13 DAYS I I I SPECIAL CONDITION: I I !'Did not bid all the I I I ; Items on the contract I ; I I ; therefore, Is: not I ; I I I I I I eligible for award. I I I I I I I I I I NDI lYl08Y1 OIB X801868 !0 All] 'N'd D0�2 58 -5-ZI �31Y0 90 -0198 �tl3AN0N OIB 17Ytl1N07 Ntlpol NO 3X13 ONY 3]1lOd lYOXXY 31111 i 1 1 1 1 I 1 OtlY SAYO S6 -O6 1 I ONY SAYO 1 t I I OE 1 �AN3AI130 1 1 ; i i05'Ifl'FEiI 100'610'ZEY 1 I �1Y101 1 i i I i 3JI lOd 1 1 i ' 100'SZB'Z fl 05'95 100'529'2 fl OS'ZS 1- 'Stl3NY3tlBONIN 3lAIStl3A3tl1 NJY31 OS 1 YII 100'595 fl 52'82 iDD'D5/ it OS'ZZ 3tl11 'NtlOA- 513N7Vf1 XJY31 02 1 fIl D5•LB9'E f1 SL'Il IDD'SL E'E (l OS'EI 3tl11 'NtlOA- Stl350Dtl1; N7Y31 OSZI ZII IDO'252 t1 09'21. ;OOYE2 fl Ol'II 3tlI3 - S1l3Bl N7Y31 02 1 III 100'201 fl 01'02 100'S6f fl SL'61 3tlld - S11Ytl3A071 N7Y31 Oi I 01 i ID5•l61 !i SZ'61 i05'6A1 it 56'81 3X11 - SdY71 N7Y31 DI 1 105'296 ii 52'61 i05'l96 fl 56'81 3JIlOd - SdYpl N7Y31 OS 6 1 i ID5•L62'F fl 56'69 IDD'SLD'E tl 05'19 1 3Jllpd - 513N7YEi H7Y3 OS 1 B 105'919 t. 59'19 i00'SE9 fl OS'E9 3X11 - S13NJYN HJY31 DI 1 L 1 00'9L6'B fl 06'OZ IDD'BI2'6 tl 56'02 i 3711Od - S1NYd1 NJY31 DINT 9 1 i 100'Otl f 00'6Z 100'E61 fl OE'61 3tl11 - S1NYdl HJY31 01 1 5 1 ' � 3tl11 - 1311X81 i 1 ' 1 100'919 N 01'51 i00'A6S fl 56'61 383315 1NON5 'S1tlIHS1 HJY3i OY I I ' ' ' � 1 i t. i 3tlld - 130181 i i 100'05L'I f SL'B 1DD'DLS'I ti SB'L i 383315 1tlOH5 'S1tlINS1 HJV3i OOZI E i i i 1 100'091'6 Y 56'81 100'YDO't tl OZ'AI 3J1lOd- 383315 1tlON5 'S1tlIHSi HJY3i OZ21 Z 1 i IDD'DFL'Y fl OS'il IDD•DI5'Y t; Ds'D2 3JIlOd- 383315 pN01 'S1tlIHSl N7Y31 OZ21 I I ' •tuopeold loans gad ; ; '1JYN1N0J NtlDl INO 1 i 1 3tlid 1 3JI lOd 1Y0NNY 1 i` I 1371 tld '1 %33J1 tld 11N037Itld '1X3371tld lIX0i371tld '1X33]Itld 11NO3J1 tld '1X3371tld 11X01 ;�;'�� - NOI1dItl75301 11X01 810 1X3111 Ntl031N0 NI1tlYN 1 S31YS Atl017Yd ; i NDI lYl08Y1 OIB X801868 !0 All] 'N'd D0�2 58 -5-ZI �31Y0 90 -0198 �tl3AN0N OIB 17Ytl1N07 Ntlpol NO 3X13 ONY 3]1lOd lYOXXY 31111 CITY OF BAYTOWN 010 TABULATION TITLE: ANNUAL FROZEN FOOD CONTRACT 810 NUMBER: 6610 -01 GATE: 12 -5 -85 2:00 P.N. Attacbment "F" 9 ! ; LYONS SUPPLY ; FOOD KING #15 ; ;ITEM; QTY ;UNIT ;DESCRIPTION ; ;UNIT PRICE' %T. PR ' P ' XT PRICE' R UNIT PR CE'EXT. PRICE' NIT PRIG ' XT. PR I9911 1 ANKUAL FROZEN FOOD CONTRACT, 1 , • , per speclflcattana. , 1 1 1 300 ;CASE ; FROZEN BREAKFAST 10.50 1f 3,150.00; 14.28 is 4,184.001 1 2 1 500 !CASE 1 FROZEN DINNER 1 12.15 is 6,315.001 13.06 1= 6,540.001 1 1 1 1 1 1 1 ! TOTAL: ! is 9, 525.001 l f 10,824.001 ! ! 1 1 ! 1 1 ! DELIVERY: ! NEXT DAY ARO ! S DAYS ARO 1 ! 1 1 1 9