1985 10 10 CC Minutes51010 -1
MINUTES OF THE REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
October 10, 1985
The City Council of the City of Baytown, Texas, met in
regular session on Thursday, October 10, 1985, at 6:30 p.m.
in the Council Chamber of the Baytown City Hall with the
following attendance:
Fred T. Philips
Jimmy Johnson
Perry M. Simmons
Ron Embry
Roy L. Fuller
Gerald Dickens
Emmett 0. Hutto
Fritz Lanham
Larry Patterson
Randy Strong
Eileen P. Hall
Councilman
Councilman
Councilman
Councilman
Councilman
Councilman
Mayor
City Manager
Assistant City Manager
City Attorney
City Clerk
The meeting was called to order with a quorum present.
The invocation was offered by Councilman Fuller, afterwhich
the following business was transacted:
Consider Minutes for the Special Meeting Held September
24, 1985 and the Regular Meeting Held September 26, 1985
Councilman Philips moved to approve the minutes for the
special meeting held September 24, 1985 and the regular
meeting held September 26, 1985; Councilman Dickens seconded
the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry and Dickens
Mayor Hutto
Nays: None
Abstained: Councilman Fuller
Receive Petitions
No one in attendance presented a petition.
Reba Eichelberger Will Appear
Ms. Eichelberger had called prior to the meeting to
cancel her request to appear.
51010 -2
Minutes of the Regular Meeting - October 10, 1985
Rocky Rodriguez Will Appear
Rocky Rodriguez appeared to question certain aspects
of the contract with Arnold Development, whereupon Mayor
Hutto suggested that Mr. Rodriguez should contact his
council representative or the administration to have those
questions resolved.
Mr. Rodriguez responded that as a citizen he was
interested in making certain that the charter was adhered
to and that due process is afforded the citizens of Baytown.
In response to Mr. Rodriguez's question involving the
status of the contract, Mr. Lanham stated that the contract
had been signed and work is in progress. Representatives
of the company met with the city manager and director of
planning and traffic about two weeks ago. However, Mr.
Rodriguez asked for a more explicit response. Therefore,
Councilman Embry suggested that perhaps it would be
appropriate to ask for a status report on the project and
for a projection of when the first phase of the contract
will be completed; council had no objections.
Roxanne Gillum Will Appear
Mayor Hutto advised Ms. Gillum that she could have
addressed her questions to her council representative, the
administration or the mayor. In fact, Mayor Hutto had
checked on the problem of only portions of rights of way
having been mowed in Brownwood to learn that there was a
miscommunication that had caused the problem and that it
had since been resolved. Ms. Gillum concurred, but men-
tioned a problem intersection at Crow Road and Mapleton.
With regard to the Olshan Development Contract, it
was determined after the contract was let that the best
procedure would be to bury the debris on site. To use
three sites was not practical because the soil conditions
were such that the trucks would get stuck, and the travel
by the heavy trucks to three sites would have
destroyed the streets.
In order to file charges against someone for dumping in
Brownwood, the individual must be caught in the act. Letters
have been mailed from time to time to individuals when their
garbage was found in Brownwood. Signs can be posted through-
out the area warning against dumping and indicating the
penalty for doing so. The city will schedule garbage
pickup in the area periodically, but not on a twice weekly
basis. As far as going onto private property to pick up
garbage if the owner signs a release, the city attorney will
research that question.
The claim for damages for the stoppage of a ditch at
106 West Bayshore, property owned by Ms. Gillum, is being
investigated.
51010 -3
Minutes of the Regular Meeting - October 10, 1985
There are no plans to operate the pumps in Brownwood
except when necessary to mow or perform work in the area.
Plans are that after the Olshan Contract, to mow,
spray for weeds and in the next few months pick up the
remaining debris.
Consider Proposed Ordinance, Amending Taxicab Ordinance to
Provide for Increase in Fares and Change in Insurance
Requirements
Tommy Bright, representative of Joy Hart, owner of Red
Top and Safeway Cab Companies, appeared to request an increase
in fares from $1.15 to $1.30 to get in the cab and from
$ .16 to $ .18 for each 1/5 mile thereafter. This is the
first increase requested since 1979 which is necessary for
maintenance of the vehicles, insurance costs, and increases
in salary for employees.
In response to questions from council, Mr. Bright stated
that presently the companies are running ten cabs and that
all ten are air conditioned. The ages of the cabs vary from
1978 to 1982, but as necessary new engines and other equip-
ment are installed. However, the cab company does hope to
purchase newer model vehicles in the near future.
Council touched on the possibility of a lower rate to
handle the City of Baytown Taxicab Program, but Mr. Bright
pointed out that as it is these fares take more time
than normal calls because the drivers are dealing with the
elderly who require special attention.
Councilman Fuller moved to adopt the ordinance;
Councilman Johnson seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons, Embry,
Fuller and Dickens
Mayor Hutto
Nays: None
ORDINANCE NO. 4283
AN ORDINANCE AMENDING CHAPTER 29, "TAXICABS," OF THE CODE
OF ORDINANCES OF THE CITY OF BAYTOWN BY AMENDING THE
LIABILITY INSURANCE REQUIREMENTS; AMENDING THE RATES AND
FARES TO BE CHARGED BY TAXICABS IN THE CITY; MAKING IT
UNLAWFUL TO VIOLATE THE PROVISIONS OF THIS CHAPTER; CON-
TAINING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE;
PROVIDING FOR A PENALTY; AND PROVIDING FOR THE PUBLICATION
AND EFFECTIVE DATE HEREOF.
51010 -4
Minutes of the Regular Meeting - October 10, 1985
Consider Proposed Ordinances Authorizing Removal of Signal
on West Defee Avenue at North Gaillard Street and Author-
izing Installation of a Stop Sign on North Gaillard at
West Defee; Authorizing removal of Signals on West Texas
at Ashbel, Gaillard and Jones Street and Authorizing
Installation of Stop Signs on Ashbel, Gaillard and Jones
at West Texas and Authorizing Stop Sign for South Jones
Street at West Pearce Avenue
Dr. Mahan addressed the removal of signals on West
Texas at Ashbel, Gaillard and Jones Street. He pointed to
the fact that this would require the removal of some of the
planters and sitting booths; therefore, he suggested that
the signals remain but on permanent yellow flashing for
Texas Avenue and permanent red flashing for the cross streets.
The administration will consider this compromise solution
and bring the matter back to council.
Councilman Embry moved to adopt the ordinance authorizing
removal of signal on West Defee Avenue at North Gaillard
Street and the ordinance authorizing stop sign for South
Jones Street at West Pearce Avenue; Councilman Fuller
seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry, Fuller and Dickens
Mayor Hutto
Nays: None
ORDINANCE NO. 4284
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, REPEALING THE DESIGNATION OF THE INTERSECTION OF
WEST DEFEE AVENUE AND NORTH GAILLARD STREET AS A SIGNALIZED
INTERSECTION; DESIGNATING THE INTERSECTION OF NORTH GAILLARD
STREET AT WEST DEFEE AVENUE AS A STOP INTERSECTION; AUTHOR-
IZING THE POSTING OF PROPER SIGNS; REPEALING CONFLICTING
ORDINANCES; CONTAINING A SAVINGS CLAUSE; PRESCRIBING A
MAXIMUM PENALTY OF TWO HUNDRED AND N01100 ($200.00) DOLLARS
FOR THE VIOLATION THEREOF; AND PROVIDING FOR THE PUBLICATION
AND EFFECTIVE DATE HEREOF.
ORDINANCE NO. 4285
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, DESIGNATING THE INTERSECTION OF SOUTH JONES STREET
AT WEST PEARCE AVENUE AS A STOP INTERSECTION; AUTHORIZING
THE POSTING OF PROPER SIGNS; REPEALING CONFLICTING ORDIN-
ANCES; CONTAINING A SAVINGS CLAUSE; PRESCRIBING A MAXIMUM
PENALTY OF TWO HUNDRED AND N01100 ($200.00) DOLLARS FOR
THE VIOLATION THEREOF; AND PROVIDING FOR THE PUBLICATION
AND EFFECTIVE DATE HEREOF.
51010 -5
Minutes of the Regular Meeting - October 10, 1985
Consider Proposed Ordinance, Amending the Auto Wrecker
Ordinance to Provide for Tncrea'se In Fees
The Auto Wrecker Committee had recommended that the
auto wrecker ordinance be revised to include increases in
certain fees, additional fees, inspection of wreckers by the
city garage rather than the police department and a procedure
for filing a complaint within thirty (30) days of a suspected
overcharge. The city attorney reviewed the proposed changes
with council and pointed out that the administration is
recommending that the thirty (30) days limitation for filing
a complaint for overcharging be eliminated allowing a
complainant the full statutory time to file a complaint.
In discussing that possibility, council pointed to the
fact that thirty (30) days should give ample time for anyone
who suspects an overcharge to bring it to the attention of
the proper authorities. The point was made that to require
the two year limitation would mean excessive and needless
record keeping on the part of the wrecker owner /operators.
In discussing various aspects of the proposed changes,
Councilman Fuller mentioned an article that he had read in
the Baytown Sun which compared costs for wrecker service in
Baytown to costs for wrecker service in surrounding areas,
and it seemed that the proposed revision in costs may be
excessive.
Bob Walton, Chairman of the Auto Wrecker Committee, was
present and stated that the last figures that the committee
had reflecting rates in surrounding areas were from 1983.
Another area discussed was storage of wrecked vehicles.
Mayor Hutto suggested that the ordinance be amended to pro-
vide that wrecked vehicles must be stored within the city
limits. Citizens of Baytown should not have to go outside
the city limits to retrieve their automobiles, valuables,
etc. Mr. Walton mentioned that the committee had been
looking at establishing an area of limitation for storage
but had never decided exactly what that area should be.
Council discussed at length the recommended storage
fees. Councilman Philips moved to adopt the proposed
ordinance as presented with the exception that storage fees
will be $6.00 per day and that storage of wrecked vehicles
will be inside the city limits of Baytown; Councilman Dickens
seconded the motion.
Mr. Walton made the point that there is one auto
wrecker permittee with storage facilities located outside
the city limits. Council did not foresee that as a problem
since he could always contract to store inside the city
limits.
Council members Fuller and Embry expressed the feeling
that more attention needed to be given to a comparison of
costs for wrecker service; therefore, Councilman Embry moved
to table the motion and ask that an ordinance be brought
back for council consideration with the suggested amendments,
but with more data to be provided.
51010 -6
Minutes of the Regular Meeting - October 10, 1985
Consider Proposed Ordinance, Waiving the City of Baytown's
Option to Adopt the Provisions of the Vehicle Storage
Facilities Act.._.
The auto wrecker committee had recommended that the
provisions of the Vehicle Storage Facilities Act be waived
because the requirements of the act are more stringent than
the requirements of the city's ordinance and would require a
considerable expenditure to provide the required lighting.
However, the administration felt that it would be best for
the citizens of Baytown to allow the state law to take
effect since the requirements are more stringent providing
for greater protection and more information to the public.
Also, if Baytown's requirements are less than the state's,
there could be a proliferation of storage facilities inside
the city limits. The statute provides that the state will
take the responsibility of inspection and permitting of the
facilities. The city would still have control over charges
for storage of wrecked vehicles inside the city limits.
Council took no action to adopt the ordinance which means
the state law will be effective in Baytown.
Recess and Reconvene
Mayor Hutto called for a brief recess. When the open
meeting reconvened the following business was transacted:
Consider Proposed Ordinance, Awarding Bid for Microcomputer
System for Police Department and Municipal Court and
Chuck Wolff Has Asked to Appear in This Regard
The administration, along with Bob Greer, Computer Con-
sultant, have been working for several months to develop
specifications for a microcomputer system for the police
department and municipal court. A pre -bid conference was
held to familiarize the bidders with the specifications and
answer any questions that the prospective vendors might
have. Bids were received based on the specifications dis-
cussed, and the administration recommended that the bid be
awarded to Sperry Corporation because that company met all
the specifications. Allen Computer Corporation did not meet
specifications on two major points: one central processing
unit was bid and an audited copy of their annual financial
report was not submitted. Plexus also failed to submit the
financial documentation.
Bob Greer, Computer Consultant, explained that the
staff had determined the necessity for sixteen work stations
to be broken into groups of four: 4 for municipal court,
4 for dispatch, 4 for records and 4 for supervisors. There
is a space problem at the police department and in the
court; therefore, the decision was made not to go to main
frame or mini computer environment where there would be a
large box with special wiring and air conditioning. With
this technology today, there are boxes with a very very
small footprint which means that they can sit on a desk,
hang on the side of a desk and run off normal wiring and
air conditioning. Then you have the choice of going anywhere
51010 -7
Minutes of the Regular Meeting - October 10, 1985
from a PC up to a super micro. The staff looked at all
those configurations to determine what would give the best
mix, and determined that multiply computers with networking
was the best choice. This technology is on the upslope
and can be expanded without any difficulty. Mr. Greer ended
his presentation by stating that personal computers with
file servers are too expensive, nor would he recommend
going with one computer.
Chuck Wolff, representative of Allen Computers, stated
that when the bids were opened on August 14, Allen Computers
was the low bidder by approximately $28,000 to $29,000.
Approximately 5 weeks after the bid opening the company
contacted the staff to learn that the bid was not being
considered for the reasons stipulated earlier. Allen Com-
puters is a very young company, a very small company, and
there were questions concerning financial stability. In
the bid document, Allen Computers had stated that upon
award of the contract, a cashier's check for the full amount
of the bid will be submitted. Mr. Wolff felt this would
substantiate that the company fully intends to stand behind
this contract. There is some very strong backing behind
the company, and the company is a Baytown firm.
Mr. Wolff stated that there is no reason for concern
should Allen Computers fold for some reason, Gunn Enterprises,
a well established company, the Houston area representative
for Cromemco Computers would stand behind the contract.
Crememco Computers invented the microcomputers ten years
ago. The Crememco Computers are very successful, with the
US Air Force being one of their major customers. Cromemco
is a privately held company and does not release financial
information, but it is a fact in the computer industry that
their sales average is between $50,000,000 and $100,000,000
a year. An $84,000 computer system will not strain the
company. Cromemco is standing by ready to come in and demon-
strate the equipment. There is no question that the Cromemco
System will meet every aspect of the bid specifications.
Mr. Wolff inquired if Mr. Greer, the city's consultant,
would know of any reason that a two CPU Networked Cromemco
System would not meet every specification of the city.
Larry Patterson, Assistant City Manager, responded that
the staff is not arguing the capability of the Cromemco box.
The issue is that Allen Computers did not bid a linked
system. Under the number of CPU's bid, the company bid one
CPU and under networking column the indication is that
networking is not required. If that is the case, then in
fact, the company has bid a one CPU System which does not
meet specifications. Therefore, the company is low on the
basis that the company bid only one CPU. No cost is in-
dicated for networking which Mr. Wolff now indicates is rolled
into the CPU costs. If maintenance cost is added, along
with networking and another CPU, then Mr. Wolff would be the
high bidder of these three companies.
In response to a question from council, Mr. Wolff stated
that the company had spent a month to one and one -half
months putting the bid together. The company looked at the
30 -page document and the responses during the pre -bid
conference and tried to distill out of those words what the
51010 -8
Minutes of the Regular Meeting - October 10, 1985
city was truly looking for, and one thing that came out in
these discussions of two CPU's was the question of redun-
dancy and realiability. The company had the same concerns.
Two computers networked have a certain service factor
associated with them. If one CPU is a service factor, two
CPU's have a somewhat less service factor. The network
itself has a service factor. The reason that the company
bid one CPU is that they saw the opportunity to improve
realiability and save the city money. Before the company
submitted the bid, a call was placed to the purchasing
agent and they said that they were considering a one CPU
bid because it is more reliable and could save the city
money. The response was "fine." Mr. Wolff stated that
that response was somewhat misleading, and the company
took that as a license to submit a one CPU bid.
Since that time the company has met with the staff
and Mr. Wolff said that he now understands why Mr. Greer
had recommended two CPU's. However, he did not necessarily
agree that this is the best answer, but that is his
decision to make. The bid document of Allen Computers is
a valid legitimate response to the two CPU option. Even
if the Allen Computers bid document is taken and the total
cost of a second CPU is added, the company will still be
low bidder. The company's equipment will meet or exceed
the specifications provided by the city.
Larry Patterson, Assistant City Manager, pointed out
that the bid specifications were explicit and the instruc-
tions given at the pre -bid conference were also explicit
in that to bid less than 2 CPU's would not be acceptable.
The specifications provided that all calls for information
concerning the bids must be in prior to five (5) days
before the actual bid opening. The call that Mr. Wolff
was referring to came in the day before the bid opening,
and it was not a question that was put forth but a state-
ment of the document that the company was going to submit.
The staff is not in process of telling someone that they
can or cannot bid something; therefore, the response to
the statement "I am going to bid one CPU configuration,"
was, "fine."
The concern for the financial stability of the companies
lead the staff to ask for an audited copy of the annual
financial report, balance sheets, revenue reports and
expense statements. The only thing received from Allen
was a June, 1985 balance sheet. The contract issued here
tonight would be with Allen Computers. There is nothing
in the bid document that indicates that Cromemco, nor Gunn
Enterprises would stand behind that product. Mr. Allen
has submitted a letter from Gunn Enterprises to himself
indicating that they would, but there is no guarantee in
the bid document that they would. On the basis of financial
support, Sperry Corporation better meets the bid.
IQ
51010 -9
Minutes of the Regular Meeting - October 10, 1985
Bob Greer, in response to council, stated that during
the pre -bid conference at least three times that he had
stressed that the minimum CPU's that would be acceptable
would be two - one for police and one for municipal court.
The four figure configuration was explained by stating that
3/4 of the bid would go to police and 1/4 would go to municipal
court with the exception of the printers.
In response to an inquiry from council, Tom Waters of
Sperry Corporation stated that it is true that the company
does not manufacture all the components and pieces that go
into their system, but neither does any company that council
has been looking at. As far as the components bid, most of
the main components do come from NCR Corporation. Sperry
has stock in its warehouses of parts and whole systems for
an amount in excess of $50,000,000. The company does not
have to go to NCR for parts. The parts are available in the
warehouses with Sperry's people for support. Sperry is a
one tier company. There is a complete stocking of systems,
parts and components just as Sperry manufactured them.
Larry Alexander from Plexus was present and stated that
Plexus does the very same thing. He emphasized that in the
pre -bid conference, it was made quite clear that one CPU was
not acceptable. There was never any question that the
option was two or four CPU's. Therefore, of all the companies
that bid that met specifications, Plexus is the low bidder,
and the chief financial officer of the company had visited
with Ken Mitchell, Finance Director, who agreed that the
company is very sound financially. Plexus is a privately
held corporation that does not distribute its financial
statements.
The city attorney reminded council of the fact that
when the city enters into a bidding process, there are
severe limitations under state law. Once the bids are
opened, bidders are not allowed to come in and make changes.
There are some exceptions, for instance mathematical errors.
In the past, when an error has been found, council has
allowed that bidder to withdraw from the process rather than
holding the bidder to this bid. The city attorney also
instructed council that he felt if council were to award the
bid to Allen Computers, there would be eight other plantiffs
in a lawsuit. He felt that council would not have the
authority to accept Allen's bid because the company did not
meet specifications.
Councilman Philips moved to rebid the microcomputer
system; Councilman Embry seconded the motion.
The city attorney noted that state law has been changed
and if the microcomputer system is rebid, it can be bid on a
request for proposals basis. The vote follows:
Ayes: Council members Philips, Johnson, Simmons and
Embry
Nays: Council members Fuller and Dickens
Mayor Hutto
51010 -10
Minutes of the Regular Meeting - October 10, 1985
Consider Proposed Ordinance, First Reading on Proposed
Annexation of Portions of Hoesch Tubular Products, Amoco
and Chevron
The administration recommended approval of the ordinance
annexing portions of Hoesch Tubular Products, Amoco and Chevron
on first reading.
Councilman Dickens moved for adoption of the ordinance;
Councilman Fuller seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry, Fuller and Dickens
Mayor Hutto
Nays: None
ORDINANCE NO. 4286
AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY
LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF
PORTIONS OF HOESCH TUBULAR PRODUCTS, AMOCO AND CHEVRON, WHICH
SAID TERRITORIES LIE ADJACENT TO AND ADJOIN THE PRESENT BOUNDARY
LIMITS FOR THE CITY OF BAYTOWN, TEXAS.
Consider Proposed Ordinance, Amending the Health and Sanitation
Ordinance to Revise 'the Weed Mowing Provisions
*Councilman Philips no longer present.
There are two major changes. One would make it unlawful
for a person owning or occupying property to permit the area
to have stagnant or unwholesome water, sinks, filth, weeds,
rubbish, etc. and makes it a misdemeanor with a fine punish-
able by $1,000.00. it would also increase the adminis-
trative charge for the mowing. The present charge is 50%
of the mowing costs up to $15. During the budget session,
the recommendation was that that be increased because that
is not enough to pay for administering the ordinance, plus
if that amount is raised, this may encourage some of the
lot owners to arrange to have their own lots mowed. The
increase would be up to 50% of the costs of the mowing, but
with a minimum of $25 and a maximum of $100. The adminis-
tration recommended approval of the ordinance.
Councilman Embry moved for adoption of the ordinance;
Councilman Johnson seconded the motion. The vote follows:
Ayes: Council members Johnson, Simmons, Embry,
Fuller and Dickens
Mayor Hutto
Nays: None
51010 -11
Minutes of the Regular Meeting - October 10, 1985
ORDINANCE NO. 4287
AN ORDINANCE AMENDING CHAPTER 15, "HEALTH AND SANITATION,"
TO AMEND THE RUBBISH AND WEED PROVISIONS; REPEALING INCON-
SISTENT ORDINANCES; CONTAINING A SAVINGS CLAUSE; PROVIDING
A PENALTY OF ONE THOUSAND AND N01100 ($1,000.00) DOLLARS;
AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF.
Consider Proposed Ordinance, Amending the Swimming Pools
and Spas Ordinance to Increase Permit Fee and Change
Permit Date
This ordinance was discussed during budget sessions,
and would increase the fee from $20 to $30 to license pools
and spas. The administration recommended approval of the
ordinance.
Councilman Johnson moved to adopt the ordinance; Council-
man Embry seconded the motion. The vote follows:
Ayes: Council members Johnson, Simmons, Embry, Fuller
and Dickens
Mayor Hutto
Nays: None
ORDINANCE NO. 4288
AN ORDINANCE AMENDING SECTIONS 28- 5(6)(3) AND 28 -6 OF
CHAPTER 28, "SWIMMING POOLS AND SPAS," OF THE CODE OF
ORDINANCES TO CHANGE THE RENEWAL DATES AND FEES FOR LICENSES;
REPEALING INCONSISTENT ORDINANCES; CONTAINING A SAVINGS
CLAUSE; PROVIDING FOR A MAXIMUM PENALTY OF TWO HUNDRED AND
N01100 ($200.00) DOLLARS; AND PROVIDING FOR THE PUBLICATION
AND EFFECTIVE DATE HEREOF.
Consider Proposed Resolution, Authorizing the City Manager
to Apply for Federal Grant Assistance for the Central
Sewer District Treatment Plant
The proposed resolution would authorize application for
$4,188,856 to make improvements to the Central Sewer District.
The capacity would be increased to 1,000,000 gallons, plus
making changes necessary to meet the new standards for sewer-
age treatment plants. The administration recommended approval
of the resolution.
Councilman Embry moved for adoption of the resolution;
Councilman Fuller seconded the motion. The vote follows:
Ayes: Council members Johnson, Simmons, Embry, Fuller
and Dickens
Mayor Hutto
Nays: None
51010 -12
Minutes of the Regular Meeting - October 10, 1985
RESOLUTION NO. 922
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
AUTHORIZING THE CITY MANAGER TO APPLY FOR FEDERAL GRANT
ASSISTANCE FOR THE CENTRAL SEWER DISTRICT FACILITIES PLANNING
AREA; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
Consider Proposed Resolution, Supporting Adoption of the
New Texas Water Plan at the November 5, 1985 Constitutional
Amendments Election
Mayor Hutto served on a state -wide committee that is
promoting these Constitutional amendments, and there was a
meeting of local government officials in Houston recently
calling attention to these amendments. This plan has wide
spread support throughout the state, and most people feel that
there is a good possibility that it will be adopted. The
plan does make available, if adopted, funding on a loan
basis. The administration recommended approval of the
resolution.
Councilman Embry moved to adopt the resolution; Council-
man Dickens seconded the motion. The vote follows:
Ayes: Council members Johnson, Simmons, Embry,
Fuller and Dickens
Mayor Hutto
Nays: None
RESOLUTION NO. 923
A RESOLUTION OF THE BAYTOWN CITY COUNCIL, BAYTOWN, TEXAS,
SUPPORTING THE ADOPTION OF THE NEW TEXAS WATER PLAN AT THE
NOVEMBER 51 1985 CONSTITUTIONAL AMENDMENTS ELECTION; AND
PROVIDING FOR THE EFFECTIVE DATE HEREOF.
Consider Proposed Resolution No. 924, Casting the City of
Baytown's Nomination for Board of Directors, Harris County
Appraisal District for Two Years Term Beginning January 1, 1986
All of the cities in Harris County with the exception
of Houston together select a person to be nominated to the
Board of Directors of the Harris County Appraisal District.
There has been some discussion among the city officials,
and there will be a recommendation from the Mayor and
Councils' Association that Marta Greytok be nominated.
Councilman Simmons moved to adopt the resolution
nominating Marta Greytok for another two -year term on the
Board of Directors of the Harris County Appraisal District.
Councilman Johnson seconded the motion. The vote follows:
Ayes: Council members Johnson, Simmons, Embry, Fuller
and Dickens
Mayor Hutto
Nays: None
51010 -13
Minutes of the Regular Meeting - October 10, 1985
RESOLUTION NO. 924
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, NOMINATING MARTA R. GREYTOK FOR THE OFFICE OF DIREC-
TOR, HARRIS COUNTY APPRAISAL DISTRICT, FOR THE TERM BEGINNING
JANUARY 1, 1986.
Consider Plans and Specifications for East Little League
Ballpark and Authorize A'dvertis'ement for Bids
Bobby Rountree, Director of Parks and Recreation, said
that the plans as presented to council represent Phase II of
the East Little League Ballpark work. The site work for the
ball fields has been complete. The fencing is about 90%
complete. What the administration is asking is that council
authorize the advertisement for bids for the concession
stand area, the concrete pavement between the fields, the
lighting of the ball fields, the walkways, the stairs and
the wheelchair access. Estimated cost of the project is
approximately $118,000 including engineering, but does not
include the parking lot. In order to save money, the staff
is recommending that the major electrical work and the
building and concrete work be in a separate contract. The
Little League has already expended about $2,500 to hydromulch
the infields and outfields on the ball fields, and they have
paid for the lights at a cost of $11,300. They also plan to
pay for the dugout work and the small scorekeepers stands
behind the two fields. For a short period, it will be
necessary to use slag for the parking lot and the Little
League will work with the city on that.
Councilman Johnson moved for approval of the plans and
specifications and authorization to advertise for bids;
Councilman Dickens seconded the motion. The vote follows:
Ayes: Council members Johnson, Simmons, Embry,
Fuller and Dickens
Mayor Hutto
Nays: None
Consent Agenda
Mayor Hutto mentioned that Item f is to be removed from
consideration because the lease has been paid, and he asked
that Item c be discussed separately. Council considered the
consent agenda as follows:
a. Proposed Ordinance No. 51010 -11, will update
service credits under the Texas Municipal Re-
tirement System. This ordinance will provide for
the updating of service credits for both annuitants
and city employees.
We recommend approval of Proposed Ordinance No.
51010 -11.
51010 -14
Minutes of the Regular Meeting - October 10, 1985
b. Proposed Ordinance No. 51010 -12, will award the
contract for clearing and grubbing of proposed
Airhart Park site. Eight bids were received.
Hatcher Construction Company submitted the low bid
of $11,200. The low bid is considerably less than
our estimate of $35,000. We are familiar with
Hatcher Construction Company on work performed
elsewhere for us. We are confident this contractor
has the equipment and expertise to do the work
required.
We recommend the low bidder, Hatcher Construction
Company, be awarded this contract.
d. Proposed Ordinance No. 51010 -14, will authorize
final payment to Titan Fence Company for installation
of the fence at the East Little League Ballpark.
The final payment amount is $17,594. All work has
been completed according to the plans and specifi-
cations and meets with our approval.
We recommend approval of Proposed Ordinance No.
51010 -14.
e. Proposed Ordinance No. 51010 -15, will authorize
final payment to Angel Brothers for 48" Outfall
Pipe from Tenth Street Detention Pond /Park to
Adams Street Ditch. Angel Brothers Construction
Company, Inc. has completed the construction of
the 48 inch outfall pipe from the Tenth Street
detention pond to the Adams St. ditch. The original
contract amount was $146,580. One change order in
the amount of $2,484.54 was added bringing the
adjusted contract amount to $149,064.54. The
final cost based on work completed was $144,868.85.
No previous payments have been made.
We recommend that a final payment of $144,868.85
be paid to Angel Brothers Construction Company.
Councilman Dickens moved to adopt the Consent Agenda
Items a, b, d and e; Councilman Johnson seconded the motion.
Mr. Lanham mentioned that Titan Fence Company has some
work remaining, but the check for final payment will be
withheld until the work is completed. The vote follows:
Ayes: Council members Johnson, Simmons, Embry,
Fuller and Dickens
Mayor Hutto
Nays: None
For bid tabulation, see Attachment "A."
51010 -15
Minutes of the Regular Meeting - October 10, 1985
ORDINANCE NO. 4289
AN ORDINANCE AUTHORIZING AND ALLOWING, UNDER THE ACT
GOVERNING THE TEXAS MUNICIPAL RETIREMENT SYSTEM, "UPDATED
SERVICE CREDITS" IN SAID SYSTEM FOR SERVICE PERFORMED BY
QUALIFYING MEMBERS OF SAID SYSTEM WHO PRESENTLY ARE IN
THE EMPLOYMENT OF THE CITY OF BAYTOWN PROVIDING FOR IN-
CREASED PRIOR AND CURRENT SERVICE ANNUITIES FOR RETIREES
AND BENEFICIARIES OF DECEASED RETIREES OF THE CITY; AND
ESTABLISHING AN EFFECTIVE DATE FOR SUCH ACTIONS. (Proposed
Ordinance No. 51010 -11)
ORDINANCE NO. 4290
AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY
CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH HATCHER
CONSTRUCTION FOR THE CLEARING OF AIRHART PARK; MAKING
OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 51010 -12)
ORDINANCE NO. 4291
AN ORDINANCE AUTHORIZING FINAL PAYMENT TO TITAN FENCE
COMPANY FOR THE INSTALLATION OF THE FENCE AT THE EAST
LITTLE LEAGUE PARK; AND PROVIDING FOR THE EFFECTIVE DATE
HEREOF. (Proposed Ordinance No. 51010 -14)
ORDINANCE NO. 4292
AN ORDINANCE AUTHORIZING FINAL PAYMENT TO ANGEL BROTHERS
CONSTRUCTION COMPANY, INC. FOR THE 48 INCH OUTFALL PIPE
FROM TENTH STREET DETENTION POND /PARK TO ADAMS STREET DITCH;
AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed
Ordinance No. 51010 -15)
Consider Proposed Ordinance, Awarding Bid for Purchase of
1/2 Ton Longbed Pickup Truck
Mayor Hutto pointed out that there is only $39 difference
between a vendor from Baytown and one outside the city
limits.
The city attorney pointed out that it would not be
possible to do this legally.
Councilman Dickens moved to adopt the ordinance; Council-
man Fuller seconded the motion. The vote follows:
Ayes: Council members Johnson, Simmons, Embry,
Fuller and Dickens
Nays: Mayor Hutto
51010 -16
Minutes of the Regular Meeting - October 10, 1985
ORDINANCE NO. 4293
AN ORDINANCE ACCEPTING THE BID OF KNAPP CHEVROLET, INC. FOR
THE PURCHASE OF A 1/2 TON LONGBED PICKUP TRUCK AND AUTHOR-
IZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF NINE
THOUSAND FOUR HUNDRED EIGHTY -FIVE AND N01100 ($9,483.00)
DOLLARS.
For bid tabulation, see Attachment "B."
Consider Appointments to the Clean City Commission
These appointments will be made at a later date.
Citv Manaaer's Report
Massey Tompkins at North Main Improvements - The appraiser
has advised the administration that there would be very
little, if any, enhancement to the property abutting Massey
Tompkins Road. The improvements are to be from the east
right of way line of North Main east about 590 feet. On
the two corners of North Main and Massey Tompkins, there
is a stop- and -go and a new Exxon facility. Since these
structures are facing on North Main, they would not
recognize any significant enhancement in property value by
pavement of Massey Tompkins. The properties behind that
are primarily residential, and the appraiser feels that
since this is not a major commercial thoroughfare, that
the enhanced value of these properties will be relatively
small. The administration asked if council would like to
go ahead with the hearing or would council like for the
administration to bring an ordinance to council at the next
meeting to cancel the assessment process. Council con-
curred that an ordinance should be presented for consid-
eration at the next meeting to cancel the assessment pro-
ceedings.
Interlocal Agreement with H -GAC - With regard to the
five pickups for which funds are included in the current
budget, H -GAC has taken bids for 1986 1/2 ton and 3/4 ton
trucks. The low bidder has submitted a base bid of $8,087
for a Dodge 1/2 ton full -sized long bed pickup truck. The
total cost for five would be a little over $44,000. There
is budgeted over $50,000; therefore, the city would save
about $6,600 by going through H -GAC. Normally, the admin-
istration could do that, but presently the city does not
have an Interlocal Agreement covering this year's acquisitions.
Because Dodge is going to be closing to renovate its plant,
it will be closed down on December 20. H -GAC said that
the only way that the city can get in on this price is to
notify H -GAC that the city wishes to participate prior to
October 15. What the staff would like to do is notify
H -GAC, and present an Interlocal Agreement to council at
the next meeting. Council had no objections.
Elevated Water Tower - Bids are to be received on
November 2.
51010 -17
Minutes of the Regular Meeting - October 10, 1985
East District - The East District contractor is making
good progress. A total of 3,000 linear feet of force main
has been installed.
Drainage - The city's crew has completed the work on
Middleton.
Recess into Executive Session to Discuss Pending Litigation
Mayor Hutto recessed into Executive Session to discuss
pending litigation. When the open meeting reconvened, the
mayor announced that there was no action necessary as a
result of the executive session.
Adj ourn
There being no further business to be transacted, the
meeting was adjourned.
"Z�
Eileen P. Hall City Clerk
Attachrrmt "A"
CONSULTING ENGINEERS
BUSCH, HUTCHISON & ASSOCIATES, INC. AND ARCHITECTS
1 107 FLEETWOOD DRIVE • BAYTOWN. TEXAS 77520 • PHONE (7131422-8213
3333 EASTSIDE. SUITE 285 • HOUSTON. TEXAS 77098 • (7131 823.2387
October 1, 1985
Honorable Mayor & City Council
City of Baytown
P. 0. Box 424
Baytown, TX 77522
CONTRACT AWARD RECOMMENDATION FOR CLEARING THE AIRHART PARK SITE
Eight lump sum bids were received and opened for this project on Tuesday,
October 1, 1985, at 10:00 a.m. They were as follows:
1.
Hatcher Construction Co.
$11,200.00
2.
J.H. General Contractor
$13,347.50
3.
Savell Contractors, Inc.
$26,800.00
4.
Cox Construction Co.
$26,900.00
5.
River Road Contractors, Inc.
$29,800.00
6.
Femesol Construction Co.
$36,710.00
7.
Angel Brothers Enterprises, Inc.
$38,900.00
8.
Russ !Miller Construction Co.
$42,150.00
The low bid is considerably less than our estimate of $35,000.00; however, we
are familiar with Hatcher Construction Company on work performed elsewhere for
us. We are confident he has the equipment and expertise to do the work required.
I have personally questioned him as to whether he is comfortable with such a low
bid and he says he is.
We recommend that he be awarded the contract on the basis of low bid.
Sincerely yours,
ames P. Hutchison, P. E.
PH /aa
CITY OF BAYTOWN
BID TABULATION
TITLE: 1/2 TOM LONGBED PICKUP TRUCK
510 NUMBER: 8509 -118
DATE: 9 -24 -85 11:00 P.M.
Attachnient "B"
KNAPP CHEVROLET 18AYSHORE
DODGE /TOYOTA;
MORT HALL FORD
;ITEM;
QTY ;UNIT
;DESCRIPTION
;
;UNIT PRICE;EXT. PRICE;UNIT PRICE Q . PRICE;UNIT PRICE;EXT.
PRICE;UNIT
PRICE;EXT.
PRICE;
I
; I ; ea
; 1/2 TON LONGBED PICKUP
; 1$ 9,485.00;
;s 9,524.25;
NO RESPONSE
'
TRUCK,'
VEHICLE I.D. 1:
;IGCOC14H4FS131086 ; 1B7GD14T619158
2
; 2 ; ea
; ALTERNATE: Saae Truck,
to be painted the Clty's;
,standard colors.
,
DELIVERY:
; 7 DAYS ; ; 7 DAYS