1985 09 26 CC Minutes50926 -1
MINUTES OF THE REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
September 26, 1985
The City Council of the City of Baytown, Texas, met in
regular session on Thursday, September 26, 1985, at 6:30 p.m.
in the Council Chamber of the Baytown City Hall with the
following attendance:
Fred T. Philips
Jimmy Johnson
Perry M. Simmons
Ron Embry
Gerald Dickens
Emmett 0. Hutto
Fritz Lanham
Larry Patterson
Randy Strong
Eileen P. Hall
Absent:
Roy L. Fuller
Councilman
Councilman
Councilman
Councilman
Councilman
Mayor
City Manager
Assistant City Manager
City Attorney
City Clerk
Councilman
The meeting was called to order with a quorum present.
The invocation was offered by Councilman Embry, afterwhich
the following - business was transacted:
Consider Minutes for the Regular Meeting Held September 12,
1985
Councilman Philips moved to approve the minutes for the
regular meeting held on September 12, 1985; Councilman John-
son seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry and Dickens
Mayor Hutto
Nays: None
Receive Petitions
No petitions were received.
Consider Proposed Ordinance, Adopting the City of Baytown
1985/86 Budget
Prior to consideration of the proposed budget for
1985/86, Mayor Hutto suggested that in as much as the Clean
City Commission at one time was under the revenue sharing
program budget, that council at this time keep the program
intact by budgeting the $20,000 in the Parks and Recreation
Budget and the remaining $38,000 or so out of revenue sharing
for 1985/86 only. At some point in the future, council will
50926 -2
Minutes of the Regular Meeting - September 26, 1985
go to the citizens of the City of Baytown for input on the
programs that are now being funded through revenue sharing.
He asked for input from Council regarding his suggestion.
Council agreed with the mayor's proposal, but emphasized
that the monies allocated to the Clean City Commission
should be expended equitably throughout the city, that more
emphasis should be placed on enforcement, and that the
proposal only included placing the Clean City Commission
under revenue sharing for another year. At that time, a
decision will have to be made with regard to funding of that
program, along with other programs which continuation of
said programs would necessitate a tax increase.
Fritz Lanham, City Manager, explained that the proposed
ordinance provides for a total budgetary increase over the
current year of $77,455 or .24 %.
The city manager and his staff had submitted a proposed
budget to council recommending expenditures of more than
$33,366,000. Council spent many sessions reviewing those
recommendations, felt that they did not wish to increase
taxes; and therefore, directed that the proposed ordinance
be prepared that would reflect no increase in taxes and a
reduction in the expenditure portion of the budget of more
than $1,200,000.
The general fund which includes fire, police, streets,
drainage, library and many other smaller city departments is
reduced 3.44% below current year.
In solid waste fund, the reduction is 2.36% below
current year while the water fund increased 1.25 %. Interest
and sinking fund from which bond interest and principal is
paid increased significantly because bonds were sold last
year to finance capital improvements that are underway. The
increase there is 19.43 %. Once bonds are sold, the city is
obligated legally to have a tax rate to yield the necessary
funds to cover this indebtedness. Waterworks Sanitary
Sewer Interest and Sinking Fund decreased .32 %. Grand total
of all funds increased by .24 %. The proposed ordinance is
based on those reductions and increases.
Mr. Lanham pointed out that the cuts that have been
recommended for the most part have been in capital outlay.
The largest cut came from Streets and Drainage where over
$400,000 was cut. The administration recommended approval
of the ordinance.
Councilman Simmons moved for adoption; Councilman Embry
seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry and Dickens
Mayor Hutto
Nays: None
50926 -3
Minutes of the Regular Meeting - September 26, 1985
ORDINANCE NO. 4267
AN ORDINANCE ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR,
BEGINNING OCTOBER 11 1985, AND ENDING SEPTEMBER 30, 1986,
IN ACCORDANCE WITH THE CHARTER AND ORDINANCES OF THE CITY
OF BAYTOWN AND PROVIDING FOR THE PUBLICATION OF THIS ORDIN-
ANCE.
Councilman Philips pointed out that this budget year
had been the very toughest of the six years that he has
served on council. The council was dedicated to keeping the
tax rate at $ .59 which required some very hard decisions.
Mayor Hutto commended the city manager and his staff
for their professionalism and dedication in working with
council to effect the necessary budgetary restraints.
Consider Proposed Ordinance, Fixing the Tax Rate and Tax
Levy for Debt Service for the City for the Fiscal Year
Ending September 30, 1986
Mr. Lanham stated that the tax statement that people
receive will reflect a tax rate of $ .59; however, it is
necessary to break that tax rate down between the amount
required for payment of debt service and that required for
general fund maintenance and operation. The first ordinance
will provide that $ .1979 of the tax rate be allocated toward
debt service which will produce $3,288,098 in revenue. The
administration recommended approval of the ordinance.
Councilman Philips moved to adopt the proposed ordinance;
Councilman Embry seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry and Dickens
Mayor Hutto
Nays: None
ORDINANCE NO. 4268
AN ORDINANCE FIXING THE RATE AND TAX LEVY FOR DEBT SERVICE
FOR THE CITY OF BAYTOWN FOR THE FISCAL YEAR ENDING SEPTEMBER
30, 1986, UPON ALL TAXABLE PROPERTY IN SAID CITY OF BAYTOWN
IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS AND THE
CHARTER PROVISIONS AND ORDINANCES OF SAID CITY; AND REPEALING
ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT THEREWITH.
Consider Proposed Ordinance, Fixing the Tax Rate and Tax
Levy for General Fund Maintenance and Operation for
The City for the Fiscal Year Ending September 30, 1986
For general fund maintenance and operation, $ .3921 is
allocated which will produce $6,514,244 in revenue. The
total tax revenue that will be generated by the $ .59 is
$9,802,342. The adminisration recommended approval of the
ordinance.
50926 -4
Minutes of the Regular Meeting - Sept. 26, 1985
Councilman Embry moved for adoption of the ordinance;
Councilman Johnson seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry and Dickens
Mayor Hutto
Nays: None
ORDINANCE NO. 4269
AN ORDINANCE FIXING THE RATE AND TAX LEVY FOR GENERAL FUND
MAINTENANCE AND OPERATION FOR THE CITY OF BAYTOWN FOR THE
FISCAL YEAR ENDING SEPTEMBER 30, 1986, UPON ALL TAXABLE
PROPERTY IN SAID CITY OF BAYTOWN IN ACCORDANCE WITH THE
LAWS OF THE STATE OF TEXAS AND THE CHARTER PROVISIONS AND
ORDINANCES OF SAID CITY; AND REPEALING ALL ORDINANCES OR
PARTS OF ORDINANCES IN CONFLICT THEREWITH.
Consider Approving the Baytown Area Water Authority Budget
for 1985/86
The proposed Baytown Area Water Authority Budget has
been considered and approved by the authority board, but
the act that established BAWA requires council approval as
well.
The total proposed budget is $3,915.564. The adminis-
tration recommended approval of the proposed budget.
Councilman Johnson moved to adopt the Baytown Area Water
Authority Budget for 1985/86; Councilman Simmons seconded
the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons, Embry,
and Dickens
Mayor Hutto
Nays: None
Reba Eichelberger Recognized by Mayor Hutto
Ms. Eichelberger asked if the floor was open for discussion
concerning the City of Baytown Budget for 1985/86. Mayor Hutto
responded that the budget had been adopted, but Ms. Eichelberger
was free to make a statement.
In response to Ms. Eichelberger's query concerning budgeted
funds, Mr. Lanham stated that city council has the authority
to reallocate funds at anytime during the year. The $60,000
for the first phase of the study had originally been appropriated
for Brownwood, but was not spent and was therefore, reallocated.
50926 -5
Minutes of the Regular Meeting - September 26, 1985
The city attorney responded to Ms. Eichelberger's
inquiry concerning remuneration for reconstruction, relo-
cation and removal of signs by stating that the sign ordinance
does not require relocation or removal, but requires reha-
bilitation of the sign when in a state of disrepair.
In response to Ms. Eichelberger concerning legal fees,
the current budget has an allocation of $25,000 under
special services which includes monies for legal fees;
however, if these funds are not sufficient to cover legal
fees, the money will be allocated from contingency. The
1985/86 budget allocates $160,000 in special services however,
not all the money in this category is to be used for legal
fees. The administration was unable to respond specifically
to the amount expended toward legal fees at the council
meeting, but Ms. Eichelberger can get that information
during regular business hours.
Bavtown Police Association Revresetative
Officer Paul Martin with the Baytown Police Association
expressed the association's disappointment with the 2%
increase in salary. Baytown has one of the three largest
law enforcement agencies in Harris County, but its officers
make less salary than cities of lesser size with smaller
police departments. The association is not asking that
Baytown be the highest paid in Harris County, but that the
officers receive above average pay to attract qualified
personnel.
In the salary survey conducted by the association of
other entities, the average first year's salary for officers
was $1,842 per month. That figure is $164 more than the
current entry level salary for officers in Baytown. If
council had granted the 7% increase requested, that would
only make the beginning salary $1,796, about a $118 increase.
The reason the association requested the 7% increase is that
they were trying to retrieve the 3.5% lost as a result of
hurricane Alicia during the 1983/84 budget year.
The officers need an increase to provide the income
necessary so that their actual need to work extra jobs or
overtime is not required to make ends meet. Also, the
higher salaries will help to retain trained personnel.
Presently, there are 18 officers who are seeking employment
elsewhere indicating salary as the main reason, and word has
been received from Pasadena that they have opened their
lateral entry program for officers with minimum three years
experience. These officers will be starting at a salary of
$2,006 a month which is $328 higher than Baytown's entry
level officer's salary. In addition to the $2,006 a month,
they do have 7% retirement, a team policing project and a
four -day work week.
Officer Martin also mentioned vacancies in patrol
division of the department, along with absences due to
training, vacations and holidays which reduces the effec-
tiveness of patrol division by 25 %.
50926 -6
Minutes of the Regular Meeting - September 26, 1985
He suggested that prior to bringing in a consultant to
study the salary structure, that a committee be formed with
the personnel director as chairman and representatives from
each of the major departments of the city to discuss various
possibilities that would be feasible for both city employees
and the City of Baytown.
Officer Martin ended his presentation by stating that
the Baytown Police Association is asking for council's help
in retaining officers to better serve the citizens of Baytown.
Council will take this matter under advisement.
Arthur Morgan Will Appear
Mr. Morgan was interested in discussing further the
clerical errors made by a Baytown police officer when issuing
a citation to Mr. Morgan at the scene of a traffic accident.
Mr. Morgan feels that the officer should resign because of
the errors. Council had acted on this matter within the
last six months, and no one on council expressed the desire
to continue the matter further.
Roxanne Gillum Recognized
Ms. Gillum spoke in support of a pay increase for
Baytown Police officers.
Consider Proposed Ordinance, Amending the Code of Ordinances
to Increase Fees for Solid Waste' Collection Service
Adoption of the proposed ordinance will change the fee
structure from $8.00 per month for city refuse collection to
$9.00 per month, and $5.25 per month for city refuse collection
for senior citizens to $6.25 per month. The administration
recommended approval of the ordinance.
Councilman Simmons moved for adoption of the ordinance;
Councilman Philips seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry and Dickens
Mayor Hutto
Nays: None
ORDINANCE No. 4270
AN ORDINANCE AMENDING CHAPTER 14, "GARBAGE, TRASH, AND
BRUSH," OF THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN
REQUIRING THE CHARGE FOR COLLECTION FOR ALL RESIDENTIAL
UNITS; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS
CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE
HEREOF.
ig
50926 -7
Minutes of the Regular Meeting - September 26, 1985
Reverend Nathaniel Davis Recognized
Councilman Dickens, thinking that it was his time to be
responsible for the invocation, had invited Reverend Nathaniel
Davis of the Mont Rose Baptist Church to give the invocation.
Since he was mistaken and Councilman Embry had offered the
invocation, council requested that Reverend Davis close the
proceedings.
Consider Proposed Ordinance, Amending Buffer Fencing
Requirements with Regard to Density and Quality
Based on complaints regarding the construction of
duplexes adjacent to an existing neighborhood without buffer
fencing, council had requested that an ordinance be drafted
requiring buffer fencing based on density. The present
buffer fence ordinance requires that if the structure is
anything other than one or two family living units, a buffer
fence must be constructed. Since these were duplexes, no
buffer fence was required; however, if one looks at the
various regulations of the city, there are single family
homes that may be placed on denser lot requirements than
duplexes. Therefore, to draft an ordinance on density will
not solve the problems. Duplexes require at least 6,000
square feet of property whereas a single family home can
have as little as 5,400 square feet. To use that route will
not address the problem. There is another problem in
requiring that buffer fencing be constructed for every
duplex. Conceivably, there could be a duplex surrounded by
single family residences, and those people may not like to
have a six foot fence constructed adjacent to them.
Councilman Johnson pointed out that one could always
request a variance.
Councilman Philips stressed that he would like to see
the quality of the fence adressed. The city attorney responded
that the current ordinance requires an opaque fence and that
it be maintained.
Councilman Philips stated that the call that he had
received had to do with a fence that was not put in properly
and made of poor quality material so as to detract from the
neighborhood.
The city attorney responded that it would be necessary
for someone with some expertise on erecting fences to determine
what is good quality and poor quality.
Mayor Hutto mentioned that the reason that the need for
the ordinance has been rectified; therefore, he suggested
that the administration be given.the opportunity to give
more thought to the ordinance, and in the meanwhile council
could give the staff some input.
Councilman Philips concurred and asked that the staff
address workmanlike construction when the ordinance is
drafted.
50926 -8
Minutes of the Regular Meeting - September 26, 1985
Consider Proposed Ordinance, Renewing Insurance Contract
with Texas Municipal League Trust F'uhd''''
Larry Patterson, Assistant City Manager, explained that
adoption of the proposed ordinance would pose no increase in
the city's gross rates. It will maintain the present contractural
agreement with Texas Municipal League Trust Fund. There are
some minor plan changes which include the addition of a
second surgical opinion, optional Hospice care and home
health service care. Other than those changes, the plan
remains the same, and the administration recommended approval
of the ordinance.
Councilman Dickens moved to adopt the ordinance; Councilman
Philips seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry and Dickens
Mayor Hutto
Nays: None
ORDINANCE NO. 4271
AN ORDINANCE EXPRESSING THE DESIRE OF THE CITY COUNCIL TO
CONTINUE ITS PRESENT GROUP POLICY WITH TEXAS MUNICIPAL
LEAGUE INSURANCE TRUST FUND FOR MAJOR MEDICAL BENEFITS,
BASIC MEDICAL BENEFITS, AND DENTAL BENEFITS FOR THE CITY OF
BAYTOWN EMPLOYEES; DIRECTING PAYMENT OF PREMIUMS; AND PROVIDING
FOR THE EFFECTIVE DATE.
Consider Proposed Resolution, Authorizing the City Manager
to Apply for a Grant Under the Justice Assistance Act
to Renovate a Portion of Old Post Office Building
One of the agencies that is to be moved to the old post
office building is the crime prevention unit of the police
department. There is the possibility of a one time grant
being available through the Criminal Justice Agency for use
to renovate the first floor of the building. Several years
ago, when a portion of the post office was moved into the
federal building, the offices were torn out to provide space
for handling mail. What is there now is not suitable for
offices for the crime prevention unit. The local match if
these funds are received would be in kind. The administration
recommended approval of the resolution.
Councilman Simmons moved to adopt the resolution;
Councilman Johnson seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry and Dickens
Mayor Hutto
Nays: None
50926 -9
Minutes of the Regular Meeting - September 26, 1985
RESOLUTION NO. 921
A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF
BAYTOWN TO MAKE APPLICATION FOR A JUSTICE ASSISTANCE ACT
GRANT FOR THE RENOVATION OF THE OLD POST OFFICE BUILDING
AND PROVIDING FOR THE EFFECTIVE DATE HEREOF.
Consider Approval of Median Enlargement on Baker Road for
Willow Creek Shopping Center
The Baytown Traffic Commission has recommended approval
of a median enlargement on Baker Road for Willow Creek
Shopping Center. This is a problem area that council
members have mentioned in the past with people traveling
against the traffic flow to turn into the shopping center.
The owner of the shopping center has made the request for
the enlargement and understands that the cost to accomplish
the enlargement is to be borne by the owner of the shopping
center. The administration recommended approval of the
request for median enlargement.
Councilman Philips moved to accept the recommendation
of the administration; Councilman Embry seconded the motion.
The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry and Dickens
Mayor Hutto
Nays: None
Consent Agenda
Mr. Lanham clarified that at the time the preface was
forwarded to council, bids for the Baytown Area Water
Authority ground storage tank had not been received. Since
that time, eight bids have been received which ranged from
a high of $707,822 to a low of $568,000. Tank Builders, Inc.
is the low bidder, and is the contractor that built the three
existing ground storage tanks. The BAWA Board has approved
awarding the contract to Tank Builders, Inc. subject to
council approval. The administration recommended approval.
U.S. Steel was contacted in this regard, and the con-
tractor has indicated that he feels that a domestic supplier
will be furnishing the material for the tank; however, he
did not indicate which supplier. On the subject of the
overhead storage tank, the city manager has contacted U.S.
Steel to make them aware that bids will be received on that.
Concerning Item 1, awarding bid for water tower truck,
the administration is recommending rejection of those bids
because in the specifications was included the requirement
for a steel tower boom. After bids were received, it was
noted that only one company could meet that specification;
therefore, the administration is recommending that all
bids be rejected and the item be rebid.
50926 -10
Minutes of the Regular Meeting - September 26, 1985
Councilman Philips had some questions concerning the
fiberglass fuel pump and asked that more information be
included on bid items in the preface.
Council considered the remainder of the consent agenda
as follows:
a. Proposed Ordinance No. 50926 -7, will approve
payment of $6,356 to the State Department of
Highways and Public Transportation for utility
adjustments at SH 146 and Loop 201. Enclosed in
the agenda packet is a letter from David Peeples,
Jr., Resident Engineer, District 12, of the State
Highway Department, requesting payment for three
junction boxes constructed by their contractor at
places where their storm dranage pipe conflicted
with our water and sewer lines. Per utility joint
use between the city and the highway department
dated October October 25, 1984, the city agreed to
relocate or adjust water and sewer lines where
they conflicted with proposed highway department
drainage pipes. In these three cases it was more
economical to have the State's contractor construct
a junction box enclosing our utility line within
the storm drain system than for our utility line
to be rerouted around the State's storm drainage
system. The total cost for the three junction
boxes was $6,356.
We recommend final payment be made the the State
Department of Highways and Public Transportation
for utility adjustments for $6,356.
b. Proposed Ordinance No. 50926 -8, will authorize
final payment on the Massey Tompkins curve straighten-
ing. Work has been completed on the project and
is in accordance with the plans and specifications.
The original contract amount was $396,973 with
change orders of $7,032 and replace bad soil
encountered and $6,105.50 to increase the size of
375 feet of water line from 8 inch making the
total contract amount with change orders $410,110.50.
The final cost of all work completed totals
$417,868.92. The overrun of $7,758.42 was due to
installing some additional 12 inch water line to
complete the 12 inch water connection to the
future elevated water tank. Funds are available
in the 1981 Capital Improvements Program Street
Bond account. Previous payments on the contract
amount to $337,790.58, leaving a balance due for
final payment of $80,078.34.
We recommend a final payment of $80,078.34 be made
to Brown and Root for this project.
50926 -11
Minutes of the Regular Meeting - September 26, 1985
c. Proposed Ordinance No. 50926 -9, will authorize
final payment on the Brownwood Cleanup to Olshan
Demolishing Company. Olshan Demolishing Company
has completed work on the Brownwood Clean -up
Project. The original contract amount was $157,700.
With the additional lots that were added, the
final cost of the completed project was $166,495.
Previous payments of $123,547.50 have already been
made leaving a balance due of $42,947.50. Officials
from the Federal Emergency Management Agency
(FEMA) have visited the site and have given their
consent to authorize final payment. The Engineering
Department has inspected and approved the work in
Brownwood.
We recommend final payment of $42,947.50 be made
to Olshan Demolishing Company.
d. Proposed Ordinance No. 50926 -10, will authorize
final payment to David Wight Construction for
Rollingbrook water line. David Wight Construction
Company, Inc. has completed work on the Rollingbrook
Water Line project. The original contract amount
was $23,597. Actual final cost of the completed
project was $24,029 and no previous payments have
been made. Randall's Center paid $13,183 and the
balance is available in the Water and Sewer
Extension Account.
We recommend that final payment of $24,029 be made
to David Wight Construction Co., Inc.
e. Proposed Ordinance No. 50926 -11, will approve an
agreement with the U.S. Postal Service for purchase
of the Post Office Building on Defee Street. This
agreement will provide for the city's purchase of
the Post Office Building at 220 W. Defee, and also
facilitate the loan of the mural presently located
in said building, to the City of Baytown. The
city agrees to pay the sum of $80,000 for the
building and further agrees to provide assistance
in maintaining and restoring the mural.
We recommend approval of Proposed Ordinance No.
50926 -11.
f. Proposed Ordinance No. 50926 -12, will approve
Baytown Area Water Authority's contract for construction
of a 4,000,000 gallon ground storage tank. The
BAWA Board meets on Wednesday, Sept. 25, 1985. We
will have a recommendation at your place on
Thursday evening.
g. Proposed Ordinance No. 50926 -13, will award the
annual microfilming contract. Bids were mailed to
five vendors. One proposal was received. Records
Conversion submitted the low bid of $2,159.75.
We recommend the low bidder, Records Conversion of
Houston, Inc., be awarded this contract.
50926 -12
Minutes of the Regular Meeting - September 26, 1985
h. Proposed Ordinance No. 50926 -14, will award the
bid for the adjustable heavy duty truck lift.
Bids were mailed to three vendors and one proposal
was received. Dup's Inc. submitted the low bid of
$14,205.82.
We recommend the low bidder, Dup's Inc., be awarded
this contract.
i. Proposed Ordinance No. 50926 -15, will award the
bid for the fiberglass fuel storage tank. Bid
forms were mailed to three vendors and two bids
were received. Owens - Corning Fiberglas submitted
the low bid of $4,070.
We recommend the low bidder, Owens- Corning Fiberglas,
be awarded this contract.
j. Proposed Ordinance No. 50926 -16, will award the
bid for the annual chemical supply contract. Bids
were mailed to 34 vendors and 22 proposals were
received. The low bidders meeting specifications
are as follows:
Item #1 - Oxford Chemicals
Item #2 - Morse Wholesale Co.
Item #3 - Standard Lab, Inc.
Item #4 - Kemco Chemical
Item #5 - Moore Paper Company
The total amount of bids was $29,789.65. We
recommend the low bidders mentioned above be
awarded this contract.
k. Proposed Ordinance No. 50926 -17, will award the
bid for two pumper trucks. Bids were mailed to 16
vendors and seven proposals were received. The
low bidder meeting specifications is A.R.T. - Tex
Apparatus. The total bid amount is $253,088.
We recommend A.R.T. - Tex Apparatus, be awarded
this contract. We also recommend taking the
$2,200 /unit deduction for prepaying the chassis
manufacturer for the chassis work.
1. Proposed Ordinance No. 50926 -18, will award the
bid for the water tower truck. Bids were mailed
to 16 vendors and four proposals were received.
The low bidder does not meet our specifications on
the aerial devices' boom assembly, and three of
the four bidders cannot meet our specifications.
We recommend the bids be rejected and authorize
the revision of specifications to rebid this item.
50926 -13
Minutes of the Regular Meeting - September 26, 1985
M, Council is asked to consider the request from
Wayne Bays for water service at 5622 East Road.
Water service is available in the area. Mr. Bays
is aware of all charges for tying into this service.
Enclosed in the packet is a copy of the letter
from Mrs. Wayne E. Bays requesting water service
at 5622 East Road.
We recommend approval of this request.
Councilman Philips moved to adopt the Consent Agenda
Items a through m as presented by the administration.
Councilman Dickens seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons, Embry
and Dickens
Mayor Hutto
Nays: None
For bid tabulations, see Attachments "A" through "F."
ORDINANCE NO. 4272
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, AUTHORIZING PAYMENT OF SIX THOUSAND THREE HUNDRED
FIFTY -SIX AND N01100 ($6,356.00) DOLLARS TO THE STATE
DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORATION FOR THE
COSTS OF UTILITY ADJUSTMENTS ON STATE HIGHWAY 146 AND LOOP
201. (Proposed Ordinance No. 50926 -7)
ORDINANCE NO. 4273
AN ORDINANCE AUTHORIZING FINAL PAYMENT TO BROWN AND ROOT,
INC. FOR THE MASSEY - TOMPKINS CURVE STRAIGHTENING; AND
PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed
Ordinance No. 50926 -8)
ORDINANCE NO. 4274
AN ORDINANCE AUTHORIZING FINAL PAYMENT TO OLSHAN DEMOLISH-
ING COMPANY FOR THE BROWNWOOD CLEAN -UP PROJECT; AND PROVIDING
FOR THE EFFECTIVE DATE HEREOF.
ORDINANCE NO. 4275
AN ORDINANCE AUTHORIZING FINAL PAYMENT TO DAVID WIGHT
CONSTRUCTION COMPANY, INC. FOR THE ROLLINGBROOK WATER
LINE PROJECT; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF.
(Proposed Ordinance No. 50926 -10)
50926 -14
Minutes of the Regular Meeting - September 26, 1985
ORDINANCE NO. 4276
AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE
AND THE CITY CLERK TO ATTEST TO AN OFFER TO PURCHASE AGREE-
MENT AND A MURAL LOAN AGREEMENT WITH THE UNITED STATES POSTAL
SERVICE; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF.
(Proposed Ordinance No. 50926 -11)
ORDINANCE NO. 4277
AN ORDINANCE APPROVING A CONTRACT BETWEEN TANK BUILDERS,
INC. AND THE BAYTOWN AREA WATER AUTHORITY FOR THE INSTAL-
LATION OF A FOUR MILLION GALLON GROUND STORAGE TANK; AND
PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordin-
ance No. 509 -12)
ORDINANCE NO. 4278
AN ORDINANCE ACCEPTING THE BID OF RECORDS CONVERSION OF
HOUSTON, INC. FOR THE ANNUAL MICROFILMING SERVICE CONTRACT
AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE
SUM OF TWO THOUSAND ONE HUNDRED FIFTY -NINE AND 75/100
($2,159.75) DOLLARS. (Proposed Ordinance No. 50926 -13)
ORDINANCE NO. 4279
AN ORDINANCE ACCEPTING THE BID OF DUP'S, INC. FOR THE
PURCHASE OF AN ADJUSTABLE HEAVY DUTY TRUCK LIFT AND
AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM
OF FOURTEEN THOUSAND TWO HUNDRED SIXTY AND N01100 DOLLARS.
(Proposed Ordinance No. 50926 -14)
ORDINANCE NO. 4280
AN ORDINANCE ACCEPTING THE BID OF OWENS- CORNING FIBERGLAS
FOR THE PURCHASE OF A FIBERGLAS FUEL STORAGE TANK AND
AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM
OF FOUR THOUSAND SIVENTY AND N01100 ($4,070.00) DOLLARS.
(Proposed Ordinance No. 50926 -15)
ORDINANCE NO. 4281
AN ORDINANCE ACCEPTING THE BID OF OXFORD CHEMICALS, MORSE
WHOLESALE COMPANY, STANDARD LABORATORIES, INC., KEMCO
CHEMICAL AND MOORE PAPER COMPANY FOR THE ANNUAL CHEMICAL
CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN
OF THE SUM OF TWENTY -NINE THOUSAND SEVEN HUNDRED EIGHT -NINE
AND 65/100 ($29,789.65) DOLLARS. (Proposed Ordinance No.
50926 -16)
ORDINANCE NO. 4282
AN ORDINANCE ACCEPTING THE BID OF A.R.T. - -TEX APPARATUS FOR THE
PURCHASE OF PUMPER TRUCKS AND AUTHORIZING THE PAYMENT BY THE
CITY OF BATYOWN OF THE SUM OF TWO HUNDRED FIFTY -THREE THOUSAND
EIGHTY -EIGHT AND N01100 ($253,088.00) DOLLARS. (Proposed
Ordinance No. 50926 -17)
50926 -15
Minutes of the Regular Meeting - September 26, 1985
Citv Manaaer's Report
Drainage - With one or two exceptions, all of the
projects that council approved for the 1984/85 fiscal year
have been completed. Crews are presently working on Middle-
ton, and that project is about 75% complete. The effort
through the years to appropriate money and provide the
manpower to perform the work is paying off, resulting in
fewer drainage projects to be listed.
Tenth Street Park /Detention Pond - The earth work has
been completed, and the contractor has moved from the site.
The grass has begun to grow, and the fences are being con-
structed around the ball diamonds.
48" Outfall Pipe to Drain Tenth Street Park /Detention
Pond - Angel Brothers is the contractor on this project, and
unless there is some bad weather, this project will be
completed next week.
East District Sanitary Sewer Work - There are two contracts
in progress on the East District. On the work on the lift
station, the wet well is in place, and the retaining wall
has been installed. The contractor is waiting for pump
drawings in order to complete the concrete work. The
second part of the work is for the relief sewer and dis-
charge force main. The contractor has installed 640 feet of
15 inch pipe and 730 feet of force main pipe.
Texas Municipal League Conference - Ms. Hall has forwarded
to each council member registration forms for the Texas
Municipal League Conference asking council to complete the
forms and return them in order to get council registered.
Edmond Townsend Recognized
Mr. Townsend expressed concern with the excavation
of a large hole between Mabry and Cedar Bayou Road which
is a detraction from the neighborhood, a mesquito breeding
area and a hazard in general. Mr. Townsend said that
presently there seems to be a question concerning what is
to happen with the excavated area once the contractor has
completed the work in progress there.
Mr. Lanham stated that Norman Dykes, City Engineer /Director
of Public Works has been visiting with the contractor who
has been conducting the work about the possibility of their
constructing that in such a way that the excavated area
could become a detention pond with sloped sides. If the
area is constructed in accordance with city standards for
a detention pond, the adminsitration would recommend to
council that it be accepted because it could be used to the
city's and property owners' benefit to drain water. That
area, including Cedar Bayou Road does not drain well.
50926 -16
Minutes of the Regular Meeting - September 26, 1985
There is an ordinance presently on the books that requires
that the area be fenced, but there is no specific time
listed as to when the area must be fenced. However, the
city attorney said that if council so desired the city
could adopt an ordinance requiring anyone doing that sort
of work to fence the property line. Councilman Dickens
asked if there was any opposition to doing that, and Council-
man Philips suggested that council go one step further and
talk about a slope. If the area is close to a public road,
council certainly would have some concern about sloughing
or the road slipping into the ditch.
Mayor Hutto suggested that council ask the administration
to come back to council with an ordinance or recommendation
to cover this situation.
Former Mayor, Allen Cannon challenged the city to nego-
tiate with the state highway department to get a detention
pond. The state will have a huge storm sewer right in that
area and the state probably has the necessary right of way.
Mayor Hutto responded that it is his understanding that
the contractor is negotiating with the highway department to
do that very thing.
Mr. Lanham said that the administration will get with the
contractor on this problem.
Recess Into Executive Session to Discuss Pending Litigation
Mayor Hutto recessed the open meeting into executive
session to discuss pending litigation. When the open meeting
reconvened, the mayor announced that there was no action
necessary as a result of the executive session.
Closing Prayer and Adjournment
Reverend Davis offered a closing prayer. There being
no further business to be transacted, the meeting was
adjourned.
Eileen P. Hall, City Clerk
Attachrent "A"
BAYTOWN AREA WATER AUTHORITY
FOUR MILLION GALLON GROUND STORAGE TANK
BID TABULATION
SEPTEMBER 23, j° °5
1.
Layne Te -as Company
5 707,322,00
?.
SawjlDa Tank
667.329.00
3.
Irnterstate Engineers
661,800.00
4.
Pia -Car: Services, Inc. (CPI)
641.SOO.00
S.
Graver and Mfg. ��a., ':rac.
62i�,485. ±I
6.
John Ellington, Inc.
611,042.00
7.
Advance Tank
597, 000. 00
8.
Tank Builders, Inc.
568,000.00
CITY OF BAYTOWN
810 TABULATION
TITLE: ANNUAL MICROFILMING SERVICE CONTRACT
810 NUMBER: 8507 -109
DATE: 9 -10 -85 2:00 P,R.
!ITEM! OTT ;UNIT !DESCRIPTION
Attachment "B"
! !
!
!
ANNUAL MICROFILMING
i 1 2,159.15!
,
1
! !
1
1
SERVICE CONTRACT,
!
I
! !
!
1
per specifications.
! !
I
I
i i
i
i
i
! !
!
!
PREP. OF DOCUMENTS:
! 12.00 PER MAN HOUR !
!
!
!
! !
I
!
1
�
PICKUP L DELIVERY:
1 32.00 1 !
!
!
! !
I I
!
I
I
! 1
i
1
!
i
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!
i
i 1
i
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11
CITY OF BAYTOVN
810 TABULATION
TITLE: ADJUSTABLE HEAVY DUTY TRUCK LIFT
BID NUMBER: 8508 -110
DATE: 4 -II -85 1:00 P.M.
Attachment "C"
OUP'S INC.
;
KAIL WILLIAM
A CO.
;ITEM; QTY
;UNIT
;DESCRIPTION
;
;UNIT PRICE;EXT. PRICE
:UNIT PRICE :EXT.
PRICE :UNIT
PRICE :EXT
PRICE :UNIT
PRICE.-EXT.
PRICE;
1
; EA
; ADJUSTABLE HEAVY DUTY
;
314,205.81;
; NO
010
TRUCK LIFT,
,
Per specifications.
�
DELIVERY:
AS REQUIRED.
SPECIAL CONDITION:
;
;
Impossible to
fill
order in time
required.;
:
:
:
CITY OF BAYTOWN
810 TABULATION
TITLE: FIBERGLASS FUEL STORAGE TANK
810 NUMBER: 8508-113
DATE: 9 -11 -85 1:00 P.N.
Attachment "D"
I I
I
1
OUP'S
INC.
;
OWENS- CORNING
SOF
PAK, INC.
;
;ITEM;
QTY ;UNIT
;DESCRIPTION
—:UNIT
PRICE'EXT.
PRICE PRICEET,
PICE'UN T
PRICE, EXT.
PRICE'UNIT
PRICE'EXT.
PRIC '
11
41
.1
1
1
I
I
1
,
I
,
I
EA ; FIBERGLASS FUEL STORAGE
;
;f 4,345.00;
;= 4,070,00;
; NO
610
;
TANK,
per specifications.
1 1
1
1
1
1
1
1
1
1 1
I
1
I
1
I
I
DELIVERY:
14 DAYS
7 -10 DAYS
1
I
1
1
I
1
1
I
1
1
I
1
1 I
I 1
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1
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CITY OF BAYTOWN
810 TABULATION
TITLE: ANNUAL CHEMICAL CONTRACT
810 NUMBER: 8506 -89
DATE: 8 -6 -85 1:00 P.M.
Attachment "E"
HUNTER CHEMICAL : OXFORD CHEMICAL CRAIN CHEMICAL ; MORSE WHOLESALE
;ITEM.' Qtr ;UNIT ;DESCRIPTION ,
;UNIT PRICE :EXT. PRICE :UNIT PRICE :EXT. PRICE :UNIT PRICE:EXT PRICE :UNI1 PRICE :EXT PRlci"
' ANNUAL CHEMICAL CONTRACT: ,
per specifications.
: la ; 1 ;drum ; Sewer Disinfect.l55 gal); 212.85 :11 425.70: 308.00 :s 616.00: 440.00 :S 880.00: :11
lb ; 20 :cont ; Root Out (5 gal) 33.25 :s 665.00: $2.04 is 1,040.80; 64.00 :$ 1,280.00; ;s
Ic ; 40 ;cont : Deodorant (5 gal) 36.75 :s 1.470.00; 70.00 is 2.800.00: 101.85 :s 4.074.00; 17.50 :11 700.00:
Id ; 5 ;cunt ; Drying Bed Pen. (5 gal) 39.30 is 196.50: 44.85 is 224.25: 39.15 is 198.75; ;s :
TOTAL ITEM #1 :S 2,757.20: 's 4,._ 6 :s 6.432.75; :s 700.00:
2a ;150 ;each ; Germicidal Cleaner 6.20 :$ 930.00: 5.95 :11 892.50; 10.08 :11 1,512.00: 2.73 :11 409.50:
; 2b ; 6 ;dot ; Germicidal Spray (cans) ; 36.40 :$ 218.40: 38.95 :$ 233.70; 51.75 :$ 310.50: 21.80 :$ 130.80:
TOTAL ITEM #2 :11 1.148.40: is 1,116.20; :s 1.822.50: :s 540.30:
3a ; 24 ;doz : Wasp Spray 37.60 :S 902.40: 56.95 ;11 1,366.80; 81.00 :S 1.944.00;0 33.93 'S 814.32:
3b ; 30 :doz ; Insect Spray : 35.95 is 1,078.50: 45.30 is 1,359.00; 45.13 :$ 1,353.90; 17.61 is 528.60:
TOTAL ITEM 13 :5 11980.90; :1 2.725.80; .S 3,297.90: :1 1,342.92:
4a ; 12 ;doz ; Electrical Cleaner (can): 34.60 :S 415.20: 40.15 is 483.00: 68.44 is 811.20:
4b ; 12 ;doz : Degreaser (cans) 24.80 is 297.60: 40.25 :s 483.00: 68.44 is 821.28: .$
4c : 25 :doz ; Penetrating Oil (cans) : 28.40 is 710.00; 38.85 is 971.25: 53.13 is 1.328.25: ;f ;
4d ; 15 ;cons Industrial Cleaner 19.00 ;s 285.00; 34.15 is 511.25: 7.00 is 105.00: 15.50 is 232.50:
; 4e ; 80 :cont : Hand Soap w /pumice ; 1.88 is 150.40: 7.49 ;3 $99.50: 5.08 :5 406.40; 4.99 is 399.0:
' TOTAL ITEM #4 ; :s 11858.20; ;3 3,058.00: ;s 3,481.21; :s 631.70;
5a ;300 ;cases;*Paper Towels ; 41.94 ;512,582.00: :f is 28.09 is 8,417.00:
5b 1300 ;cases; Reinforced Towels 81.00 :1124,300.00: :f : is 48.90 :$14,670.00;
TOTAL ITEM 15 :1136.882.00; :1 NO BID : is NO 810 : :1123,097.00:
DELIVERY: : 5 DAYS ARO 10 DAYS ARO 10 DAYS ARO 14 DAYS ARO
' GRAND TOTAL: : :544,626.10: :5111591.05; :115,035.36: :1126.311.92:
SPECIAL CONDITION: :• Has immediate : ; ; ;'Wasp Spray - is not
reaction time. ; ; ; non - conductive to
: : : 10,000 volts.
CITY OF BAYTOWN
810 TABULATION
TITLE: ANNUAL CHEMICAL CONTRACT
BID NUMBER: 8506 -89
DATE: 8 -6 -85 2:00 P.M.
PAGE 3
;
; ;
; LONE STAR BRUSH ;
CLEVELAND COTTON ;
INDUSTRIAL FAB
;
KERNITE
;ITEM;
QTY
;UNIT ;DESCRIPTION
;UNIT PRICE:EXT. PRICE;UNIT
PRICE:EXT. PRICE:UNIT
PRICE;EXt
PRICE'UNIT
PRICE'EXT PRICE:
ANNUAL CHEMICAL CONTRACT;
per specifications.
la ;
2
;drum ;
Sewer Oisinfect.(55 gal):
167.75
;1
335.50;
; ;
;
;
:1
NO BID
lb ;
10
;cont ;
Root Out (5 gal)
; 36.50
;1
730.00;
; ;
;
;
;1
NO 810
lc ;
40
;cont ;
Deodorant (5 gal)
; 20.25
:1
810.00:
; ;
;
;
144.50
;1
5,780.00:
Id ;
5
;coot ;
Drying Bed Pen. (5 gal)
;
;1
NO BID ;
; ;
;
;
;1
NO BID
TOTAL ITEM #1
;
;f
1,875.50;
;1 NO 810 ;
;1 NO
810
.
Za 1150
;each ;
Germicidal Cleaner
; 3.15
:1
472.50;
;
;
;
25.00
11
3,750.00;
Zb ;
6
;doz ;
Germicidal Spray (canal
; 26.25
;1
157.50;
;
;
;
53.50
;1
321.00;
TOTAL ITEM 12
;
:1
630.00;
;1 NO 810 ;
;1 NO
810 ;
;1
4,071.00:
3a ;
14
;doz
Wasp Spray
; 34.14
;1
821.76:
; ;
;
;
61.00
;1
1,464.00;
3b ;
30
;doz ;
Insect Spray
;1
NO 810 ;
; ;
;
;
46.00
;1
1.380.00;
TOTAL ITEM 13
;
;1
821.76;
;1 NO 810 ;
;1 NO
BID ;
;1
2,844.00;
; 4a ;
12
;doz ;
Electrical Cleaner (can):
43.20
3
518.40;
; ;
;
;
:1
NO BID ;
4b ;
12
;doz :
Degreaser ( canal
;
;1
NO 810 ;
;
;
;1
NO 810
4c ;
Z5
;doz
Penetrating Oil (cans)
; 36.18
;1
907.00;
;
;
;
47.00
;1
1,175.00:
4d :
15
:cont ;
Industrial Cleaner
; 19.15
;1
288.75;
;
;
106.15
:1
1.601.ZS:
: 4e ;
80
;cont :
Hand Soap w /pumice
; 3.55
;1
284.00;
;
;
:
;1
NO 810 :
'
TOTAL ITEM 44
;
;1
1,998.15;
:1 NO 810
:1 NO
810 ;
;1
2.776.15:
5a 1.300
;cases:'
Paper Towels
;
;
55.80 ;116,740.00:1 33.66 :110,098.00:
;
5b :300
:cases:
Reinforced Towels
;
;
79.20 ;123,760.00;
26.28 ;1 7,884.00:
;
TOTAL ITEM 15
;
;1
NO 810 ;
;140,500.00:
;117.982.00;
;1
NO 810
DELIVERY:
; 1 -2 DAYS
ARO
PROMPT
1 DAYS ARO
5 DAYS ARO
'
GRANO TOTAL:
;
:1
5,325.41:
:140,500.00;
:117,982.00:
;115,471.25:
SPECIAL CONDITION:
;
;
; :'Was not 3 -ply
;
;
NOIlYifl9tll 018
I Mal i i
:N011I0NO3 IVIJUS
:IVIOI ONY80
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1:
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S:
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$1
pt M311 Iviol
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: 4UO3:
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: 3uo3:
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CITY OF BAYTOWN
BID TABULATION
TITLE: FIRE APPARATUS
BID NUMBER: 8508 -111
DATE: 9 -13 -85 2:00 P.M.
Attachment "F"
PIERCE MFG. INC. SA.R.T. -TEX APPARATUS ;AMERICAN FIRE APP. ; 80AROMAN COMPANY ;
;ITEM; QTY ;UNIT ;DESCRIPTION
;UNIT PRICESEXT. PRICE;UNIT PRICE;EXT. PRICE:UNIT PRICE;EXT. PRICE;UNIT PRICE'EXT PRICE;
FIRE APPARATUS.
t t t
per specifications.
l 2 ;each ; 1.000 GPM Pumper, ;132,494.00; :118.744.00; ;129.260.00; ;128,985.00; ;
delivered. 1264,988.00; $257,488.00; $258.520.00; $257,970.00;
t ; 2 ;each ; ALTERNATE: 1,000 GPM ;131.644.00; :117.944.00; ;128,060.00; :127,285.00;
Pumpers with the City $263.288.00; $255.888.00; $256.120.00; $254.570.00;
' picking up the units.
t t t t t t
3 ; 1 ',each ; 55' Water Tower Truck, ; $220,551.00; ; NO BID ; ; NO BID ; $199,995.00;
•,
delivered. ,
4 ; 1 ;each ; ALTERNATE: 55' Water ; $219,701.00; ; NO BID ; NO 810 ; $198.295.00;
t r t t t t t t
Tower Truck with the
t t i r City
picking up unit. ,
DELIVERY: 270 -330 DAYS 240 DAYS; 180 -270 DAYS 240 -330 DAYS
SPECIAL CONDITION: ; ; ; If chassis prepaid,: ;
deduct $2.200 per ;
unit. t r
,
,
:,
;Bids mailed to 16 vendors;
CITY OF BAYTOWN
810 TABULATION
TITLE: FIRE APPARATUS
BID NUMBER: 8508 -111
DATE: 9 -13 -85 2:00 P.M.
page 2
RIGGS -FIRST LINE ;
FIRE PROTECTION SRY
; LADDER TOWERS
INC.
;
;ITEM:
QTY :UNIT
;DESCRIPTION
;UNIT PRICE :EXT. PRICE :UNIT
PRICE :EXT. PRICE :UNIT
PRICE :EXT.
PRICENNIT
PRICE'EXT
PRICE:
FIRE APPARATUS,
per specifications.
1 'each
; 1,000 GPM Pumper,
;142,591.00; :131,816.00;
;
: NO
BID
delivered.
;
$285,182.00;
$263,632.00;
: 1
2 ;each
; ALTERNATE: 1,000 GPM
;142,091.00; ;130,566.00;
Pumpers with the City
$284,182.00;
$261,132.00;
; NO
BID
picking up the units.
3
;
1 :each
; 55' Water Tower Truck,
;
$239,300.00;
NO 810
;
$215,904.00;
delivered.
1 ;each
; ALTERNATE: 55' Water
$238,800.00;
NO 810
;
; NO
BID
Tower Truck with the
City picking up unit.
,
DELIVERY:
;
180 DAYS ;
60 -90 DAYS AFTER
250
DAYS;
;
RECEIPT OF CHASSIS
:
SPECIAL CONDITION:
;
:
: