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1985 09 12 CC Minutes50912 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN September 12, 1985 The City Council of the City of Baytown, Texas, met in regular session on Thursday, September 12, 1985, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following attendance: Fred T. Philips Jimmy Johnson Perry M. Simmons Ron Embry Roy L. Fuller Gerald Dickens Emmett 0. Hutto Fritz Lanham Larry Patterson Randy Strong Eileen P. Hall Councilman Councilman Councilman Councilman Councilman Councilman Mayor City Manager Assistant City Manager City Attorney City Clerk The meeting was called to order with a quorum present. The invocation was offered by Councilman Simmons, afterwhich the following business was conducted: Consider Minutes for the regular meetings held on August 13 and August 22, 1985, and the special meeting held on September 4, 1985 Councilman Fuller moved to approve the minutes for the regular meetings held on August 13 and August 22, 1985 and the special meeting held on September 4, 1985; Councilman Embry seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Hutto Nays: None Receive Petitions No petitions were received. Rocky Rodriguez Will Appear Rocky Rodriguez, owner of property along Texas Avenue, appeared to make certain inquiries concerning the contract between the City of Baytown and Arnold Development. First, Mr. Rodriguez felt that the provision of the contract that gives Arnold Development exclusive rights to the use of the study for a period of two years after completion of the study and provides that the base information will not be released to any other party during that period is a violation of the open records act. 50912 -2 Minutes of the Regular Meeting - Sept. 12, 1985 The city attorney responded that he believed that council had agreed to those provisions, because if that information were to be released, this would give an unfair advantage to competitors. He also mentioned that one of the provisions of the contract is that if this amendment is found to be in violation of any law, statute, ordinance, etc., it would not be binding. Therefore, if there is a determination that that provision does violate the open records act, the provision would not be binding on either party. Mr. Rodriguez challenged the contract under Article 11, Section 3 of the Municipal Corporation Act which prohibits the loan of credit by a municipality to a private venture. He felt the contract provided Mr. Arnold with money to perform a study which Mr. Arnold should be performing on his own. Mr. Rodriguez next made reference to the portion of the contract that mentioned the Texas Community Development Act of 1975. He pointed out that the act required that any city desiring to utilize its provisions must adopt by resolution or ordinance the act and subsequently, hold public hearing in accordance with the act's provisions. The city attorney explained that until the city decides on a plan, there would be no reason to adopt the provisions of the act, nor to hold a public hearing. Mayor Hutto, in response to a question from Mr. Rodri- guez, stated that the Planning Commission had made no recommendation to council with regard to the study on Texas Avenue. Mr. Rodriguez also made reference to Section 56 of the Charter, but the city attorney pointed out that that provision is dealing exclusively with bond projects. Mr. Rodriguez pointed to the section of the charter that provides that the director of finance is to approve all appropriations, and inquired if the finance director had verified that the $180,000 was on hand. Mr. Lanham responded that the finance director had verified that the $60,000 was on hand for the first phase of the contract. Another point made by Mr. Rodriguez was that the charter provides that the director of finance shall have the power and shall be required to examine and approve all contracts, orders and other documents by which the city government incurs financial obligations, having previously ascertained that moneys have been appropriated and allotted and will be available when the obligations shall become due and payable. Although the director of finance had verified that the $60,000 was available, he had not personally examined the contract prior to its execution. Mr. Rodriquez maintained that when council targeted Texas Avenue for study that they were treating that area as a "privately owned subdivision" which would be contrary to charter provisions. The city attorney disagreed with Mr. Rodriguez's definition of "privately owned subdivision." 50912 -3 Minutes of the Regular Meeting - Sept. 12, 1985 He pointed out that all the contract did was to designate an area to be studied. Besides that, the study will include the entire community's relationship to this particular area. Mr. Rodriguez in his closing remarks reminded council of their oaths of office, and asked council to reconsider and repeal the amendment to the contract. Hold Public Hearings on Proposed Annexation of a Portion of Amoco Chemical Corporation, Chevron and Hoesch Tubular Products at 7:00 p.m. Mayor Hutto opened the public hearing on the proposed annexation of a portion of Amoco Chemical Corporation, Chevron and Hoesch Tubular Products. He asked all inter- ested parties to sign the register since that would provide the speaking order for the hearing. The mayor informed those present that Texas law provides that two public hearings on annexation must be held with one hearing being on site, if requested. Since no request for on site hearing had been made, both hearings will be conducted in the council chamber. A service plan for the area has been developed and will be on hand in the city clerk's office for examin- ation by any interested party. Maps posted in the council chamber depicted the areas being proposed for annexation. It is necessary to annex a portion of the Chevron facility to get to the area to be annexed belonging to Amoco Chemical Corporation. Annexation of these properties is consistent with the policy adopted by council in conjunction with the execution of industrial district agreement. Under industrial district agreements, approximately twenty (20 %) percent of the property is annexed and taxes are paid on that portion. There are no requirements for additional equipment, personnel or facilities to support annexation of these properties. Wolfgang Schmidt, President of Hoesch Tubular Products Company, appeared to state that his company had asked for exemption under the new construction portion of the indus- trial district agreement and that the company is requesting annexation of twenty (20 %) percent of their facilities in order to execute an industrial district agreement with the City of Baytown. He expressed his company's pleasure at being located in Baytown, and how the company plans to be a very active part of the Baytown Community. Since no one else had indicated a desire to speak, Mayor Hutto declared the hearing to be closed. Consider Proposed Ordinance, Amending Junk Car Ordinance State law has been modified concerning the disposal of junk cars; therefore, it is necessary to amend the code of ordinance to conform with state law. The administration recommended adoption of the ordinance. 50912 -4 Minutes of the Regular Meeting - Sept. 12, 1985 Councilman Fuller moved to adopt the ordinance; Council- man Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Hutto Nays: None ORDINANCE NO. 4247 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AMENDING CHAPTER 18, "MOTOR VEHICLES AND TRAFFIC," ARTICLE IX, "ABATEMENT AND REMOVAL OF JUNKED VEHICLES," SECTION 18 -80, DEFINITIONS, SUBSECTION (a) "JUNKED VEHICLE, TO CONFORM THE DEFINITION OF JUNKED VEHICLE WITH STATE LAW; REPEALING INCONSISTENT ORDINANCES; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Authorizing Contract for Employee Assistance Program This program has been in effect for just under one year. The program provides counseling services for employees who have need of counseling. The contract is with Family Service Center which is a United Way agency, and it is time to renew the contract. The administration feels that this is a good service for employees who are in need of that type of help since early preventive measures can eliminate the need for medical attention at some future date. In response to an inquiry from council, Mr. Lanham said that since the project went into operation, there have been 35 different counseling sessions, and through the first year of operation, 17 employees have utilized the program. The administration feels that after the employees become more aware of the program, that there will be greater participation. The administration recommended adoption of the ordinance. Councilman Philips moved to adopt the ordinance; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Hutto Nays: None ORDINANCE NO. 4248 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN AGREEMENT WITH THE FAMILY SERVICE CENTER OF HOUSTON FOR THE OPERATION AND MAINTENANCE OF AN EMPLOYEE ASSISTANCE PROGRAM FOR CITY EMPLOYEES AND FAMILIES; AUTHORIZING PAYMENT BY THE CITY OF FOUR THOUSAND EIGHTY AND N01100 ($4,080.00) DOLLARS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. 50912 -5 Minutes of the Regular Meeting - Sept. 12, 1985 Hold Public Hearing on Proposed Annexation of a Portion of Amoco Chemical Corporation, Chevron and Hoesch Tubular Products at 7:15 p.m. State law requires that two public hearings be held on proposed annexations. Mayor Hutto opened the second public hearing and stated that if anyone in attendance desired to speak, they should sign the register provided in the hallway. No one indicated a desire to speak; therefore, the public hearing was closed. Barry Cox, Volunteer Fireman, District No. 6, Will Appear to Report on Volunteer Activities Mr. Cox reported that the Five Station Committee had determined that there are 20 active volunteers and the $7,000 should be distributed evenly to each volunteer equaling $350 per volunteer. In response to an inquiry concerning guaranteed funding of the $7,000 for future years, Mr. Cox was told that this council is unable to bind future councils, but the committee's recommendation will be considered during the future budget work sessions for this year. Mr. Cox thanked council for its past support and stated that the volunteers are trying to increase volunteer par- ticipation. Roxanne Gillum Will Appear Ms. Gillum expressed concern with the cost of con- demnation proceedings in process to acquire Brownwood for park purposes and the fact that the city had retained outside attorneys from Houston to assist in those proceed- ings. Ms. Gillum felt that the city manager and city attorney had advised council to make decisions which have and will continue to adversely affect the financial con- dition of the city government; therefore, she requested on behalf of the citizens of Baytown that they submit their resignations. In the event that the resignations are not forthcoming, she requested that city council remove the city manager and city attorney. Consider Proposed Ordinance, Authorizing Contract for Massey Tompkins at North Main Improvements The city manager pointed out that the ordinance had been drafted with the assumption that this is to be an assessment project. Council did adopt at an earlier meeting the initiation ordinance to begin assessment pro- ceedings with the understanding that at a later date the decision would be made on whether the project would actually be an assessment project. By awarding the con- tract on this basis, the contractor will not be allowed to commence work until all assessment proceedings have been completed. 50912 -6 Minutes of the Regular Meeting - Sept. 12, 1985 The director of public works /city engineer explained that the project will consist of removing the dip on the west side of North Main and construction of a concrete roadway 730 feet on the east side of North Main with about 200 feet of transition back to the asphalt roadway. The new construction will be 49 foot wide back to back of curb. There will be a median and protective turn lane on Massey Tompkins to turn.south. The administration recommended adoption of the ordinance. Council discussed the various aspects of proceeding from this point and whether the final decision on assessment could be made at a future point. The city attorney explained that it would be necessary to develop cost estimates and acquire appraisals to determine benefit to the property in order to hold a hearing on benefits. At that point, council may determine if the project is to be on assessment basis. Councilman Simmons moved to adopt the ordinance; Councilman Embry seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Dickens and Fuller Nays: Mayor Hutto Council scheduled the public hearing on benefits for October 24 at 7:00 p.m. ORDINANCE NO. 4249 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN AWARDING THE CONTRACT FOR THE MASSEY- TOMPKINS ROAD IMPROVE- MENT PROJECT (FROM NORTH MAIN STREET TO A POINT 590 FEET EAST) TO EISERER CONSTRUCTION COMPANY FOR TWO HUNDRED THIRTY -SIX THOUSAND SIX HUNDRED EIGHTY -FOUR AND N01100 ($236,684.00) DOLLARS; DIRECTING THAT NO WORK BE STARTED ON SAID PROJECT UNTIL COMPLETION OF THE ASSESSMENT PROCEEDINGS; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR AN EFFECTIVE DATE. For tabulation, see Attachment "A." 50912 -7 Minutes of the Regular Meeting - Sept. 12, 1985 Consider Plans and Specifications and Authorize Advertisement for Bids for Con'structi'on of,Eleyated Storage Tank Norman Dykes, Director of Public Works /City Engineer, distributed a copy of the plans and specifications to council. The 2,000,000 elevated water storage tank is to be erected on the one -acre site that the city purchased south of Massey Tompkins near Raccoon Drive. This was included in the 1981 Capital Improvements Program, and bonds were sold in January of this year. The estimated cost for erection of the tank is $2,000,000. The tank will be a round or spheroid type on legs with a diameter of approximately 105 feet. From the top of the tank to the ground will be about 144 feet with about 35 feet of water in the tank. The tank will be tied into the twelve inch water main that's looped on the north- east side of town by a sixteen inch water main. The companies that will be bidding will have different variations of tank design, but the tanks will be all on legs. Presently, the largest elevated storage tank in Baytown is 500,000 gallons. Councilman Dickens suggested that the city specify that only U.S. made steel be used in the production of the tank, but the city attorney advised that the Texas Supreme Court had ruled that only American made steel cannot be specified. Therefore, Councilman Dickens asked that U.S. Steel be notified that the City of Baytown will be soliciting bids for a 2,000,000 gallon elevated water tank and recommend that they contact the companies that the city will be soli- citing bids from. The administration recommended approval of the plans and specifications and authorization to advertise for bids. Councilman Dickens moved to approve the plans and speci- fications and to authorize advertisement for bids; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Hutto Nays: None Consider Plans and Specifications and Authorize Advertisement for Bids for Clearing of Airhart Park Bobby Rountree, Director of Parks and Recreation, stated that the first phase in the development of Airhart Park would be the clearing of the site in order to perform necessary survey and drainage work. While clearing the area, the area for the ballfields on the north side of the property will be cleared. The parks' department will be working with the contractor as far as what trees to save. A minimum amount of underbrush will be cleared and trees of four to six inches in size around the roadway will be cleared to clear out an area for picnic, shelters and playgrounds. The Texas Parks and Wildlife Department has provided a grant for the total development of this park for the amount of $115,000. The estimated cost for the clearing is $30,000 to $35,000. 50912 -8 Minutes of the Regular Meeting - Sept. 12, 1985 At a later date, the staff will come to council with plans for the shelters, restrooms, lighting and actual development of the park. The administration recommended approval of the plans and authorization to advertise for bids. Councilman Simmons moved to approve the plans and authorize the administration to advertise for bids; Councilman Embry seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Hutto Nays: None Councilman Philips suggested that the administration look into renaming Lynchburg Street. Consider Proposed Ordinance, Awarding Bid on Emergency Basis for Overhaul of DT466 Engine Three vendors were invited to bid on emergency basis for overhaul of the DT466 Engine, but only one bid was received from Jim Ball International for the amount of $2,316.17. The administration recommended adoption of the ordinance. Councilman Fuller moved to adopt the ordinance; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Hutto Nays: None ORDINANCE NO. 4250 AN ORDINANCE ACCEPTING THE BID OF JIM BALL INTERNATIONAL FOR THE OVERHAUL OF A DT -466 ENGINE AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWO THOUSAND THREE HUNDRED SIXTEEN AND 17/100 ($2,317.17) DOLLARS. For tabulation, see Attachment "B." Consent Agenda The administration asked that Consent Agenda Items m and r be removed. The bids on the Hoffman blower came in under $2,000 and therefore, no Council action is required, and there is more than one source to obtain a complete set of deed restrictions; therefore, bids will be solicitied. 50912 -9 Minutes of the Regular Meeting - Sept. 12, 1985 Council considered the consent agenda as follows: a. Proposed Ordinance No. 50912 -4, will authorize final payment to H.B. Hamilton for the construc- tion of the Republic of Texas Plaza. All work on the Republic of Texas Plaza has been completed and meets with our approval. We recommend final payment to H.B. Hamilton Construction be made in the amount of $40,025.60. b. Proposed Ordinance No. 50912 -5, will authorize the payment to Texas Department of Corrections for complete body repairs and painting of Fire Unit No. 50. The amount of the work performed was $3,000. We recommend payment of $3,000 be made to the Texas Department of Corrections for complete body repair and painting of Fire Unit No. 50. C. Proposed Ordinance No. 50912 -6, will authorize final payment for the 1985 Sidewalk Construction Project. Richarte Paving Company, Inc. has completed the 1985 Sidewalk Improvement Program. The original contract amount was $37,489. A change order in the amount of $3,415.84 was added bringing the total contract amount to $40,904.84. Actual final cost of the completed project was $40,563.26. Previous payments of $36,506.93 have been made. We recommend that a final payment of $4,056.33 be made to Richarte Paving Company, Inc. The work on this project was inspected and approved by the city's engineering department. d. Proposed Ordinance No. 50912 -7, will authorize final payment to Angel Brothers for the 1985 Street Improvement Program. Angel Brothers Enter- prises, Inc. has completed the 1985 Street Improve- ment Program. All streets on the 1985 SIP have been inspected and approved by the city's engineering department. The original contract amount was $612,725.85. This amount was amended by the following change orders: Change Order #1 Change Order 42 Change Order #3 Change Order #4 $ - 16,080.20 29,939.55 16,447.10 2,203.10 Total $ 32,509.55 50912 -10 Minutes of the Regular Meeting - Sept. 12, 1985 These changes brought the total contract to $645,235.40. The final cost of the completed project was $632,934.65 and previous payments of $567,375.60 have already been made. We recommend a final payment be made to Angel Brothers Enterprises in the amount of $65,559.05. e. Proposed Ordinance No. 50912 -8, will award the contract to Titan Fence Supply Company, Inc. for the construction of the East Little League ball - field fencing. Three bids were received. Titan Fence Supply Company submitted the low bid of $17,594. We recommend the low bidder, Titan Fence Supply Company, be awarded this contract. f. Proposed Ordinance No. 50912 -9, will award a contract for the 48" Outfall Drain Pipe for the Tenth Street Park /Detention Facilities. Three bids were received. Angel Brothers submitted the low bid of $146,580. Our engineering estimate was $155,000. Money is available for this project in the 1981 Capital Improvement Bond Account. We recommend the low bidder, Angel Brothers Enterprises, Inc. be awarded this contract. g. Proposed Ordinance No. 50912 -10, will repeal Ordinance No. 4129, and award the rehabilitation contract for 215 E. Murrill to Wilburn May. Aztec Construction was closed on May 1, 1985. Enclosed in the agenda packet is a copy of a letter from Jay M. Eshbach, President of of Management Pro- cedures & Systems, Inc. describing this situation. This ordinance if approved would repeal the award of this contract to Aztec Construction and award this contract to Wilburn May who submitted the low bid of $7,990. The office estimate on this project was $8,600. This recommendation has been reviewed and meets with the approval of the Community Development Advisory Committee. We recommend approval of Proposed Ordinance No. 50912 -10. h. Proposed Ordinance No. 50912 -11, will award the rehabilitation contract for 3406 Illinois Street to Wilburn May. Wilburn May submitted the low bid of $12,000. Our office estimate is $12,850. This was the only bid we received on this contract. This bid has been reviewed and meets with the approval of the Community Development Advisory Committee. We recommend approval of Proposed Ordinance No. 50912 -11. 50912 -11 Minutes of the Regular Meeting - Sept. 12, 1985 i. Proposed Ordinance No. 50912 -12, will award the rehabilitation contract for 109 East Fayle to Uranus Palton. Three bids were received on this project. Uranus Palton submitted the low bid of $11,479. The office estimate was $10,900. This bid has been reviewed and meets with the approval of the Community Development Advisory Committee. We recommend approval of Proposed Ordinance No. 50912 -13. J. Proposed Ordinance No. 50912 -13, will award the rehabilitation contract for 617 Bolster to Uranus Palton. Four bids were received. Mr. Palton submitted the low bid of $10,063. The office estimate was $9,800. This bid has been reviewed and meets with the approval of the Community Development Advisory Committee. We recommend approval of Proposed Ordinance No. 50912 -13. k. Proposed Ordinance No. 50912 -14, will establish a one -way street on South Jones northbound from West Republic Avenue to West Pearce Avenue. This is a recommendation of the Traffic Commission. We recommend approval of Proposed Ordinance No. 50912 -14. 1. Proposed Ordinance No. 50912 -15, will remove the 15- minute parking time limit on West Defee Avenue from North Ashbel Street to North Gaillard Street (both sides of the street); North Gaillard Street from West Sterling Avenue to West Defee Avenue (both sides of the street). This is a recommen- dation of the Traffic Commission. We recommend approval of Proposed Ordinance No. 50912 -15. n. Proposed Ordinance No. 50912 -17, will award the bid for a gas /diesel engine analyzer. Bids were mailed to four vendors. Two proposals were received. Sun Electric Corporation submitted the low bid of $8,400. We recommend the low bidder, Sun Electric Corpora- tion, be awarded this contract. o. Proposed Ordinance No. 50912 -18, will award the bid for the annual traffic paint contract. Bids were mailed to eight vendors and four proposals were received. Sherwin Williams #7702 submitted the low bid of $9,474. We recommend the low bidder, Sherwin Williams #7702, be awarded this contract. 50912 -12 Minutes of the Regular Meeting - Sept. 12, 1985 p. Proposed Ordinane No. 50912 -19, will award the bid for the annual hot mix asphalt contract. Bids were mailed to six vendors and two proposals were received. Parker Brothers & Co., Inc. submitted the low bid of $21,500. We recommend the low bidder, Parker Brothers & Co., Inc. be awarded this contract. q. Proposed Ordinance No. 50912 -20, will authorize payment for electrical services at the fire department. Mapes Electric has installed the conduit for the 9 -1 -1 telephone system and set the emergency panel for telephone equipment. The amount of this work was in the sum of $2,367. We recommend approval of Proposed Ordinance No. 50912 -20. Councilman Dickens moved for adoption of the Consent Agenda Items a through 'l and n through q; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Hutto Nays: None ORDINANCE NO. 4251 AN ORDINANCE AUTHORIZING FINAL PAYMENT TO H. B. HAMILTON CONSTRUCTION INC., /FIRST AMERICAN BANK FOR THE CONSTRUC- TION OF THE REPUBLIC OF TEXAS PLAZA; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 50912 -4) ORDINANCE NO. 4252 AN ORDINANCE AUTHORIZING THE PAYMENT OF THREE THOUSAND AND N01100 ($3,000.00) DOLLARS TO THE TEXAS DEPARTMENT OF CORRECTIONS AS THE COST OF REPAIRING AND PAINTING FIRE UNIT NO. 50; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 50912 -5) ORDINANCE NO. 4253 AN ORDINANCE AUTHORIZING FINAL PAYMENT TO RICHARTE PAVING COMPANY, INC. FOR THE 1985 SIDEWALK IMPROVEMENT PROGRAM; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 50912 -6) '' 50912 -13 Minutes of the Regular Meeting - Sept. 12, 1985 ORDINANCE NO. 4254 AN ORDINANCE AUTHORIZING FINAL PAYMENT TO ANGEL BROTHERS ENTERPRISES, INC. FOR THE 1985 STREET IMPROVEMENT PROGRAM; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 50912 -7) ORDINANCE NO. 4255 AN ORDINANCE ACCEPTING THE BID OF TITAN FENCE SUPPLY COMPANY FOR THE CONSTRUCTION OF THE EAST LITTLE LEAGUE BALLFIELD FENCING AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF SEVENTEEN THOUSAND FIVE HUNDRED NINETY -FOUR AND N01100 ($17,594.00) DOLLARS. (Proposed Ordinance No. 50912 -8) ORDINANCE NO. 4256 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH ANGEL BROTHERS ENTERPRISES, INC. FOR THE 48" OUTFALL DRAIN PIPE FOR THE TENTH STREET PARK /DETENTION POND FACILITIES; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 50912 -9) ORDINANCE NO. 4257 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, REPEALING ORDINANCE NO. 4129; AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT #84- 04 -15R TO WILBUR MAY FOR THE SUM OF SEVEN THOUSAND NINE HUNDRED NINETY AND N01100 ($7,990.00) DOLLARS. (Proposed Ordinance No. 50912 -10) ORDINANCE NO. 4258 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT #85 -04 -02 TO WILBUR MAY FOR THE SUM OF TWELVE THOUSAND AND N01100 ($12,000.00) DOLLARS. (Proposed Ordinance No. 50912 -11) ORDINANCE NO. 4259 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOP- MENT REHABILIATION PROJECT #85 -04 -03 TO URANUS PALTON FOR THE SUM OF ELEVEN THOUSAND FOUR HUNDRED SEVENTY -NINE AND N01100 ($11,479.00) DOLLARS. (Proposed Ordinance No. 50912 -12) 50912 -14 Minutes of the Regular Meeting - Sept. 12, 1985 ORDINANCE NO. 4260 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT #85 -04 -04 TO URANUS PALTON FOR THE SUM OF TEN THOUSAND SIXTY -THREE AND N01100 ($10,063.00) DOLLARS. (Proposed Ordinance No. 50912 -13) ORDINANCE NO. 4261 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, DESIGNATING A PORTION OF SOUTH JONES STREET AS A ONE -WAY STREET; AUTHORIZING THE POSTING OF THE PROPER SIGNS; REPEALING CONFLICTING ORDINANCES HEREWITH; CONTAINING A SAVINGS CLAUSE; PRESCRIBING A MAXIMUM PENALTY OF TWO HUNDRED AND N01100 ($200.00) DOLLSARS FOR EACH VIOLATION THEREOF; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 50912 -14) ORDINANCE NO. 4262 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, REPEALING THE DESIGNATION OF PORTIONS OF WEST DEFEE AVENUE AND NORTH GAILLARD STREET AS A FIFTEEN MINUTE TIME LIMIT PARKING ZONE; CONTAINING A SAVINGS CLAUSE; AND PRO- VIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 50912 -15) ORDINANCE NO. 4263 AN ORDINANCE ACCEPTING THE BID OF SUN ELECTRIC CORPORATION FOR THE PURCHASE OF A GAS /DIESEL ENGINE ANALYZER AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF EIGHT THOUSAND FOUR HUNDRED AND N01100 ($8,400.00) DOLLARS. (Proposed Ordinance No. 50912 -17) ORDINANCE NO. 4264 AN ORDINANCE ACCEPTING THE BID OF SHERWIN WILLIAMS FOR THE ANNUAL TRAFFIC PAINT CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF NINE THOUSAND FOUR HUNDRED SEVENTY -FOUR AND N01100 ($9,474.00) DOLLARS. (Proposed Ordinance No. 50912 -18) ORDINANCE NO. 4265 AN ORDINANCE ACCEPTING THE BID OF PARKER BROTHERS AND COMPANY, INC. FOR THE ANNUAL HOT MIX ASPHALT CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWENTY -ONE THOUSAND FIVE HUNDRED AND N01100 ($21,500.00) DOLLARS. (Proposed Ordinance No. 50912 -19) 50912 -15 Minutes of the Regular Meeting - Sept. 12, 1985 ORDINANCE NO. 4266 AN ORDINANCE AUTHORIZING THE PAYMENT OF TWO THOUSAND THREE HUNDRED SIXTY -SEVEN AND N01100 ($2,367.00) DOLLARS TO MAPES ELECTRIC AS THE COST OF INSTALLING CONDUIT AND OTHER EQUIPMENT FOR THE 9 -1 -1 SYSTEM; AND PROVIDING THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 50912 -20) For bid tabulation, see Attachments "C" through "H." City Manager's Report Architect Drawings for Location of Fire Administra- tion /Garage - The city manager directed council's attention to the architect drawings posted behind the council table. One set of drawings depicted the location of the fire administration building and garage which is to be located across from the police building. The architect has developed two plans with regard to location of that building. The first plan would put the front door of the fire administra- tion building across from the front door of the police building. This would be desirable, but perhaps not the best utililization of the land. The plan that the admin- istration would favor is the plan that would put the building further to the east to leave land for future development. Also, the tentative plan for the Tenth Street Building is posted. Mayor Hutto suggested that council members drop by the city hall to examine the various drawings and make a decision on this at their leisure. Brownwood Cleanup - Final inspection of the first phase of Brownwood cleanup will be made next week by the city staff and also a representative of Federal Emergency Management Agency. Therefore, the city should be able to make final payment to the contractor at the next meeting. There was one house on South Bayshore that the contractor was unable to operate equipment on the land. East District Sanitary Sewer Work - The contractor has installed the wet well at the East James Street Lift Station and has done other work in preparation to pour concrete. The other contractor has installed about 640 linear feet of sewer pipe and 6 manholes. Tenth Street Detention Pond /Park - Williams Brothers has been unable to complete work on the detention pond /park due to the rains. Hydromulching of the Tenth Street Detention Pond /Park - The hydromulching of the Tenth Street Detention Pond /Park has 11, begun and about 1/3 of the contract has been completed. Rollingbrook Water Line - The 12 inch line to serve the Randall's complex is about 85% complete. 50912 -16 Minutes of the Regular Meeting - Sept. 12, 1985 Loop 201 (Central Segment) - The highway department was scheduled to receive bids for the central segment of Loop 201 yesterday, but the administration has not received notification as to the low bidder. The estimated cost for this portion of Loop 201 is about $11,000,000. School Zones - Calls have been received concerning the new times for school zones. Council had established school zones for 8:00 a.m. to 9:00 a.m. and 3:00 p.m. to 4:00 p.m., but even though school at the elementary schools begins at 8:30 a.m., breakfast is served beginning at 8:00 a.m. and there are some elementary classes that dismiss at 2:45 p.m. Councilman Johnson will contact Mr. Closs with the school district to determine the best times for school zones. Garbage pickup - Since there had been a letter addressed to the Editor of the Baytown Sun regarding Monday /Thursday versus Tuesday /Friday garbage pickup, Councilman Simmons suggested that the administration look at the first six months of the year switching the days for garbage pickup, but Mr. Lanham said that people are creatures of habit which could produce more complaints than the present situ- ation. Therefore,:he suggested that the city pickup on holidays other than Christmas, New Years and Thanksgiving and pay overtime. The cost would be about $1,100 for each of the holiday pickups. Gray Sports Center - In response to an inquiry from Councilman Johnson, Bobby Rountree, Director of Parks and Recreation, stated that four or five years ago because it was not cost effective to do so, council approved the closing of Gray Sports Center and Jenkins Park facilities on Sunday. Therefore, Mayor Hutto asked that Councilman Johnson get with Mr. Rountree to discuss the matter further. Kilgore Road Pavement Cut - Norman Dykes, Director of Public Works /City Engineer, in response to an inquiry from Councilman Johnson regarding the patching of a pavement cut on Kilgore Road, stated that the contractor would be billed for the patch work performed by city crews. Recess Into Executive Session to Discuss Pending Litigation Mayor Hutto recessed the open meeting into executive session to discuss pending litigation. When the open meeting reconvened, Mayor Hutto announced that there was no action necessary as a result of the executive session. Adjourn Since there was no further business to be transacted, the meeting was adjourned. Eileen P. Hall, City Clerk Attachment "A" M E H 0 R A N D U M TO: Fritz Lanham, City Manager ����(j, FROM: *Norman Dykes, City Engineer /Director of Public Works SUBJECT: Massey Tompkins at North Main - Paving - Job No. 82 -1542 DATE: September 9, 1985 Bids for this project were opened and publicly read on August 20 with the results as tabulated below: Eiserer Construction - Texas City $236,684.00 Angel Brothers Enterprises - Baytown $242,148.70 Brown & Root - Houston $254,989.00 Pas -Key Construction $263,873.45 Beyer - Schindewolf Construction - Houston $304,428.50 It is recommended that the Council award the construction contract for this work to the low bidder - Eiserer Construction & Management Company of Texas City in the amount of $236,684. This recommendation endorses that made by Busch, Hutchison & Associates, Inc. - the consulting engineer for the City on this project. See attached letter from Busch, Hutchison. Attachment "$" M E M O R A N D U M TO: FRITZ LANHAM, CITY MANAGER FROM: PURCHASING DEPARTMENT SUBJECT: BID NUMBER 8508 -114 ITEM: OVERHAUL OF OT -466 ENGINE DATE: 9 -12 -85 ------------------------------------------------------------------------ LOW BIDDER: JIM BALL INTERNATIONAL BUDGETED AMT:$ 2.500.00 RECOMMENDED BIDDER: JIM BALL INTERNATIONAL AMOUNT BID: $ 2.316.17 ITEM: ADDITIONAL DEPARTMENT: GARAGE BUDGET ITEM: 535040- 000112 ADDITIONAL INFORMATION: MAILING ADDRESS: Bids were delivered to three JIM BALL INTERNATIONAL vendors and we received one proposal. 3300 N. Main The one proposal met our specifications Baytown. TX 77521 and we recommend the bid be awarded to Jim Ball International. Inc. Attn: Charlie Powell Phone: 422 -8148 CITY OF BAYTOWN 810 TABULATION TITLE: OVERHAUL OF OT -466 ENGINE 610 NUMBER: 8508 -114 DATE: 9 -II -85 2:00 P.M. : ; JIM BALL INTERNAT'L ; LARRY'S TRUCK a EQP ; LINDSEY'S TRUCK ;ITEM; QTY :UNIT ;DESCRIPTION ; ; ; ; ;UNIT PRICE :EXT. PRICE :UNIT PRICE :EXT. PRICE :UNIT PRICE ;EXT. PRICE: WIT PRICE'EXT PRICE: I ; EA ; OVERHAUL OF DT -466 ; :D 21316.11: ; NO 810 : ; NO BID ENGINE, per specs. ' DELIVERY: ; 15 DAYS ; : : CITY COUNCIL AGENDA ITEM Attachment "C" For City Council Meeting on September 12, 1985 ITEM: Consider awarding a contract to Titan Fence Supply Co. Inc. for the construction of the East Little League ballfield fencing. PREFACE: (with recommndation if appropriate) Three bids were received: 1. Titan Fence Supply Co. $ 17,594 00 2. Aries Fence Co. 19 732.00 3. Foster Fence Corp. 24,152 80 I recommend the bid be awarded to Titan Fence Supply Co. 1981 Bond funds will be used. NOTE: ATTACH ANY CORRESPONDENCE, TECHNICAL OR DESCRIPTIVE INFORMATION RELATIVE TO SUBJECT. SUBMITTED BY: wt DATE: August 26, 1985 CONSTRUCTION OF THE OUTFALL PIPE FROM THE TENTH STREET DETENTION POND TO THE ADAMS STREET DITCH Job No. 85 -3015 Bid Results September 3, 1985 ANGEL BROTHERS ENTERPRISES, INC. WILLIAMS BROTHERS CONSTRUCTION CO. BEYER - SCHINDEWOLF CONSTRUCTION RIVER ROAD CONTRACTORS, INC. BILL MC DONALD CONSTRUCTION, INC. SOLESBEE CONSTRUCTION CO., INC. Attachment "D" < 4 � a S-pn ' 00 Ict 7q-1 C)o f � (_ E; Communit Develo ment ��%-E; August 22, 1986 TEti1I QTY � DESCRIPTION dousing Rehabilitation Project • #84- 04 -15R ` 215 E. Murrill Housing Rehabilitation Project #85 -04 -02 3406 Illinois St. Housing Rehabilitation Project #85 -04 -03 " 109 East Fayle Housing Rehabilitation Project #85 -04 -04 617 Bolster • GROSS TOTA L • •� LESS DISC. •� NET IOTA L . n F� ivFRY BIO TABULATION ' • Attachment "E" ____Uranus Palton = Jersey Ent. Wilburn May John Kidd Romcllomes, Inc UNI ' EXTENDED � UNIi_ 1'ENOED � UNIT j- Ek�ENO�[S —� UNI Xfi�'�N6�'j5 -`� U�rExYF ,191.00 11,479.00 I 10,063.00 11,422.00 + ($7,990.00 I ($8,503.00 I ($10,5 12,000.00 • X11,680.00 � .20,23 11,963.00 I ($11,445.00 I 10,968.00 CITY OF BAYTOIIN 810 TABULATION TITLE: GAS/DIESEL ENGINE ANALYZER 810 NUMBER: 8507 -105 DATE: B -19 -85 2:00 P.M. Attachment "F'1 SUN ELECTRIC CORP. SNAP ON TOOLS 11 QTY ;UNIT ;DESCRIPTION ; —� ;UNIT PRICEIEXT. PRICE;UNIT PRICE'EXT. PRICE'UNIT PRICE' XT PRICEWNIT PR10E'EXT PRICE; 1 1 EA ; GAS /DIESEL ENGINE 1 3 81400.00; j ; NO 1 BID 1 1 1 ANALYZER, 1 Per specifications. NAME /MODEL: SUN INVESTIGATOR 1 1 , 1 DELIVERY: 15 DAYS ; 1 1 1 1 1 1 :4j. 1 t 1 1 1 1 1 1 1 1 ' r 1 I 1 1 1 1 I t I 1 1 1 1 1 I 1 1 1 1 1 I I 1 1 1 1 I I I 1 1 1 1 1 1 I 1 1 1 CITY OF BAYTOWN 810 TABULATION TITLE: ANNUAL TRAFFIC PAINT CONTRACT 810 NUMBER: 8507 -107 DATE: 9 -5 -85 2:00 P.M. Attachment "G" SHERWIN WILLIAMS ; TRANTEX ; ENNIS PAINT MFG INC ; PINKLEY SALES CO. ; :ITEM; QTY :UNIT :DESCRIPTION ; ; , CE: ;UNIT PRICE :EXT. PRICE :UNIT PRICE'EX1 PRIUNIT PRICE.-E, PRtCE'UNIT PRICE'EXT PRI G ANNUAL TRAFFIC PAINT CONTRACT. per specifications. 1 ; 600 :gals.; White Traffic Paint ; ; NO 010 ; 5.47 :f 3.182.00; 6.714 ;f 4,034.40; ; NO BID ; la ; 600 :gals.; ALTERNATE 5.55 ;if 3.330.00; 5.31 • :1 3,186.00; NO 810 ; 5.59 ;f 3,354.00; l ;1200 ;gals.; Yellow Traffic Paint ; ; NO 010 ; 5.47 ;ti 6,564.00; 6.564 :f 7.876.80; ; NO BID to :1100 ;gals.: ALTERNATE ; 5.12 :f 6.144.00; 5.31 • 3 6,372.00; ; NO 810 ; 5.47 :f 6,564.00; TOTAL: :f 9,474.00: • := 91558.00; 311.911.20: :f 91918.00; ' DELIVERY: 15 DAYS :15 DAYS ; 15 DAYS ; 30 DAYS SPECIAL CONDITIONS: ; ; ' Represents the ; ' lowest total ' offered. ; ; : :Bids mailed to 8 vendors.: ; 4 NMOl�tYB 30 111J I I 9 04 pal Itm sp-,66