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1985 08 22 CC Minutes50822 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN August 22, 1985 The City Council of the City of Baytown, Texas, met in regular session on Thursday, August 22, 1985, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following attendance: Fred T. Philips Jimmy Johnson Perry M. Simmons Ron Embry Roy L. Fuller Gerald Dickens Emmett 0. Hutto Fritz Lanham Larry Patterson Randy Strong Eileen P. Hall Councilman Councilman Councilman Councilman Councilman Councilman Mayor City Manager Assistant City Manager City Attorney City Clerk The meeting was called to order with a quorum present. The invocation was offered by Councilman Johnson, afterwhich the following business was conducted: Receive Petitions There were no petitions presented. Receive City of Baytown Audit Report for the Period Ending March 30, 1985 Dave Start with the firm of Hullum, Start and Company, Certified Public Accountants, reviewed the City of Baytown Financial Statements of General and Enterprise Funds as of March 31, 1985, together with Auditor's Report with council. Councilman Johnson moved to accept the financial state- ments and auditors' report as presented; Councilman Embry seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Hutto Nays: None A copy of the report is on file with the city clerk for review by the public. 50822 -2 Minutes of the Regular Meeting - August 22, 1985 Representatives of Residents on Pecan Manor Drive Appeared Andy Gillum, 2514 Pecan Manor Drive, stated that there is a duplex addition going in behind Pecan Manor Drive. The residents had heard that a fence would be required between the single family residences on Pecan Manor Drive and the duplexes; however, it seems that this is not the case. Also, the residents are curious whether these will be rent subsidized. Mr. Gillum was concerned that a city surveyor had informed the residents that their property stakes are incorrect which means that the ditch could come on the back side of their property. Mr. Lanham verified that the city surveyor would not be working in that area. However, the staff would make every effort to learn what the circumstances are. One of the main concerns was the drainage for the area. The road has been paved to behind Mr. Middleton's property, and now the city is requiring that a curb be built to the roadway, but there is no guttering. The water will hit the curb and turn water down to Mr. Baker and Mr. Gillum's property. The residents had first thought that the roadway was going to be left without a curb so that the water would flow on down to the end of the street to a detention area. The residents have been looking for a detention pond, but have been unable to locate one. There is suppose to be another addition across Kilgore Road, and there are already sewer problems in this area. Will the sewer system be able to handle the sewerage of this densely populated area? Norman Dykes, Director of Public Works /City Engineer, said that the city has been requiring curbing; however, that is something that the staff can review because in this in- stance a curb would be optional since this is considered a private driveway. If the driveway were a city street, guttering would also be required. In this case, however, the street is actually lower than some yards and higher than others. Therefore, in some cases the water would drain on the street, and in other cases the water would not drain onto the street except when the water got a little higher. Councilman Johnson pointed out that if a six or eight inch curb is constructed, that will divert the water to the east toward the bayou which is the normal drainage situation. Also, he inquired if retention had been considered for the subdivision. Mr. Dykes responded that retention for the area is in the driveways. The driveways are valley shaped, and there are swales behind the duplexes. Mayor Hutto suggested that the administration be given the opportunity to work on the answers to these questions. 50822 -3 Minutes of the Regular Meeting - August 22, 1985 Jack Howell, 2026 Kilgore Road, stated that the south line of his property adjoins the north line of the proposed duplex subdivision. There will be twenty -two apartments backed up to Mr. Howell's property line and six apartments backed up to the south side of this yard. The owner of the duplexes is not required to construct a fence to protect Mr. Howell's property from foot traffic. If the duplexes would be considered multi - family residences, the fence would be required, but at this time, the duplexes are considered under the category - -one and two dwelling units. Council suggested that the ordinance needed to be amended to provide density requirements in order to alle- viate a problem like this from occurring in another area. Councilman Dickens suggested that the administration talk with the developer to encourage him to erect the fence between the duplexes and Pecan Manor Drive and if there is no favorable response, the developer will be asked to appear before council. Hold Public Hearing on Proposed City of Baytown Budget for 1985 -86 (7:00 p.m..) . Mayor Hutto called to order the budget hearing for 1985 -86 and asked those present who desired to testify to sign the register provided in the hallway. The first person to sign the register was Roxanne Gillum, 128 Bayshore Drive, who expressed support for a proposed $ .045 decrease in taxes. Steve Donnelly, 4503 Ponderosa, had signed to speak, but deferred to his father, John Donnelly. Mr. Donnelly expressed concern that the budget for the volunteer fire department might be reduced to $100 a volunteer. He stated that this would not be sufficient to support training at Texas A &M and other institutions. He felt that in order to encourage new recruits, the money needed to be there for training. Mr. Lanham stated that whatever amount is used, it did not seem fair that each of the volunteer stations should receive the same amount when one station may have 5 members while another station has 15 or 20. Council stated that it was never the intent to reduce the amount allocated to the volunteers, but to allocate the money on an equitable basis. Therefore, Mayor Hutto suggested that the five station committee decide on how the money should be allocated and notify the administration so that checks could be cut accordingly. This way the money will be allocated in the manner that would best suit the volunteers. Council expressed no objections. 50822 -4 Minutes of the Regular Meeting - August 22, 1985 Jimmy Foster, 120 Foster, spoke concerning a problem with a drainage ditch located near his property along Foster. Mayor Hutto assured Mr. Foster that the public works depart- ment would have someone go out and check grades or whatever is necessary to alleviate the problem. There being no other persons in attendance who expressed a desire to speak, Mayor Hutto closed the public hearing. Consider Proposed Ordinance, Authorizing Contract With Turner, Collie and Braden to Perform Drainage Policy Study Several months ago, council authorized the adminis- tration to invite proposals to move ahead on the drainage study that the Baytown Planning Commission had requested council to authorize. Proposals have been received and Mr. Dykes and his staff have reviewed those proposals. The staff is recommending the acceptance of Proposal No. II by Turner, Collie and Braden. Alternate No. I would cost $53,000 while Alternate No. II would cost $65,000. Norman Dykes, Director of Public Works /City Engineer, stated that the engineers would be performing an analysis of the watershed to determine the cost of drainage improvements versus the cost of damages that would be done due to flood- ing. What they propose is to perform a computerized state of the art study of this subwatershed and from that perform an economic analysis, develop some curves of cost of improve- ments versus the damages that are prevented. These models and the data derived from that would be used to develop drainage criteria and to decide what designs should be for what frequency of storms. Sizes of pipe and systems all are decided from that information. Alternate No. I includes performing one study of a typical area and developing all data from that study. Alternate No. I would perform three analysis in three different areas in town and develop data from three studies. There are three watersheds in the area -- Slapout Gulley, Goose Creek and Cedar Bayou Streams. If Alternate No. II is selected, an area from each watershed will be selected. If only one is performed, then probably Goose Creek would be selected because it is the larger of the watersheds and where most of the development is occurring. Whatever council decides, the engineers will take the information that is derived from the study, and they will look at existing policies of the City of Baytown, policies of other cities, etc. Maintenance guidelines will be discussed, along with financing options. Mr. Dykes recommended acceptance of Alternate No. II for the cost of $65,000 because this method would give more data and would help to determine if different criteria should be established for the different watersheds. 50822 -5 Minutes of the Regular Meeting - August 22, 1985 The final report of the engineers would contain draft ordinance, draft policies that would relate to their find- ings, administrative type procedures that the city might want to put into effect, maintenance guidelines, proposed design criteria and financing options. All the engineering results that will be performed on the three watersheds will also be available to the city. Mr. Dykes emphasized that this study is not the type study that will analyze all of the watersheds and come up with a master plan of all the drainage ditches. This is more of a policy study to tell the city where it should be headed, and what the city's relationship should be with developers. As far as analyzing every watershed and telling the city what size ditch should be placed and what size pipe should be laid would take a very detailed master plan. That is not part of this study. In response to a query from council, Mr. Dykes stated that in analyzing the various proposals, one of the items that was considered was the experience of the company in Baytown. The company has analyzed Baytown watersheds to some extent already for Harris County Flood Control Dis- trict. They have also been involved in drainage studies for U. S. Steel and Exxon. The procedure followed in obtaining proposals was to contact six firms who have experience in this area, in- cluding the two local engineering firms. Five of the firms presented proposals. The engineering staff went through these proposals and after reviewing those, felt that Turner, Collie and Braden presented the best prosposal. Councilman Embry moved to adopt Proposed Ordinance No. 50822 -1A, authorizing contract with Turner, Collie and Braden to perform a drainage policy study for the amount of $65,000; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Hutto Nays: None ORDINANCE NO. 4232 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A CONTRACT WITH TURNER, COLLIE AND BRADEN, INC. TO PERFORM A DRAINAGE POLICY STUDY; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF SIXTY -FIVE THOUSAND AND N01100 ($65,000.00) DOLLARS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. 50822 -6 Minutes of the Regular Meeting - August 22, 1985 Consider Proposed Ordinance, Amending the Taxicab Ordinance to Increase Cab Fares The owner of the taxicab company requested that this be considered at a future meeting. Consider Proposed Ordinance, Adopting Revised Flood Damage Prevention Regulations, Chapter 12# of the Code of Ordinances The administration was notified earlier in the year that in order for Baytown to continue to be eligible to par- ticipate in the National Flood Insurance Program, it would be necessary to make some changes in the local ordinance under which cities operate and comply with the Federal Emergency Management Agency's regulations. It is necessary for the council to adopt the ordinance in order to have the ordinance to FEMA by mid October. The new FEMA maps and regulations will go into effect on November 15. Randy Strong, City Attorney, reviewed the various pro- visions of the ordinance with council. He pointed out that the major change is reference to the various zones which were depicted on the maps posted which was not a previous part of the ordinance. In the previous ordinance, the flood plain was stated as anything below 16 feet, but in this ordinance the flood plane is as designated on the maps. In some parts of the city, the flood plane might be about 12 feet. Along the upper reaches of Goose Creek, there may be some areas where the land elevation is 22 or 23 feet, but that land is actually within the 100 year flood because of runoff from rainfall and so forth. Therefore, this ordinance will be a more accurate determination of what the 100 year flood can cause in terms of damage. The administration used a model ordinance that FEMA had sent and made the provisions applicable locally; therefore, the administration felt that the proposed ordinance would meet FEMA's requirements. The administration recommended approval of the ordinance. Councilman Philips moved for adoption of the ordinance; Councilman Embry seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Hutto Nays: None ORDINANCE NO. 4233 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, AMENDING CHAPTER 12h, "FLOOD HAZARD AREA REGULATIONS," TO ADOPT NEW REGULATIONS; REPEALING INCONSISTENT PROVISIONS; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. 50822 -7 Minutes of the Regular Meeting - August 22, 1985 Recess and Reconvene Mayor Hutto called for a short recess, when the open meeting reconvened, the following business was transacted: Consider Proposed Ordinance, Authorizing a Construction and Maintenance Agreement for Bridge Replacement or Rehabilitation Off The State System with the State Department of Highways and Public Transportation This is the agreement with the highway department regarding the West Main Street Bridge which was mentioned at the last meeting. The state has included the replace- ment of that bridge in their program with eighty (80 %) percent of the funding to come from the-:state and twenty (20 %) percent to come from the city, plus any right of way that may be necessary. The administration recommended approval of the ordinance. Councilman Simmons moved to adopt the ordinance; Council- man Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Hutto Nays: None ORDINANCE NO. 4234 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN AGREEMENT WITH THE STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION WITH REGARD TO THE BRIDGE REPLACEMENT AND REHABILITATION PROGRAM; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. In response to an inquiry from council, Mr. Lanham stated that the news article on the replacement of the bridge indicated that the highway department would be willing to include a pedestrian walkway. Consider Proposed Ordinance, Setting Public Hearings for Annexation of a Portion of Amoco and a Portion of Hoesch Tubular Products It is necessary to annex a portion of Amoco because a part of what was the Gulf plant was sold to Amoco. In order to execute an industrial district contract with Amoco, about twenty (20 %) percent of that facility must be annexed. The Hoesch Tubular Products Company has reached the end of its exemption period which requires the execution of an industrial district contract and annexation of about twenty (20 %) percent of the facility. The ordinance sets the public hearings on annexation of a portion of both facilities for 7:00 and 7:15 p.m. on September 12 in the Council Chamber. 50822 -8 Minutes of the Regular Meeting - August 22, 1985 Councilman Johnson moved to adopt the ordinance; Council- man Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Hutto Nays: None ORDINANCE NO. 4235 AN ORDINANCE SETTING A DATE, TIME AND PLACE FOR THE PUBLIC HEARINGS ON THE PROPOSED ANNEXATION OF A PORTION OF HOESCH TUBULAR PRODUCTS AND A PORTION OF AMOCO CHEMICAL CORPORATION; DIRECTING THE PREPARATION OF A SERVICE PLAN; AUTHORIZING AND DIRECTING THE CITY CLERK TO PUBLISH NOTICE OF SUCH PUBLIC HEARINGS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Amending the Buffer Fencing Requirements to Provide for Waiver by Chief Building Official if Certain Requirements Are Met This was discussed at the last meeting, and council instructed the administration to develop an amendment to the buffer fencing requirements to allow for variances admin- istratively if certain requirements are met. The proposed ordinance will give the Chief Building Official the authority to grant variances as long as waivers from abutting property owners are obtained, and the applicant must agree to install a fence if any of the neighbors require it. The administra- tion recommended approval of the ordinance. Councilman Embry moved to adopt the ordinance; Council- man Johnson seconded the motion. Councilman Johnson asked that the administration look at the buffer fencing ordinance to require a buffer fence in situations where duplexes are being constructed in volume next to strictly residential areas. The administration will work on an amendment for a future agenda. Councilman Philips suggested that another item that needed to be addressed is the quality of the fence erected in the event at a later time, the fence is required. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Hutto Nays: None ORDINANCE NO. 4236 AN ORDINANCE AMENDING SECTION 7 -37 OF CHAPTER 7, "BUILDINGS" OF THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN TO PROVIDE FOR EXCEPTIONS TO THE BUFFER FENCING REQUIREMENTS; REPEALING INCONSISTENT ORDINANCES; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. 50822 -9 Minutes of the Regular Meeting - August 22, 1985 Consider Approval of the Street Lighting Plan for the Westbound Lanes of Baker Road Between North Main and Decker Drive The administration recommended the lighting of the westbound lanes of Baker Road between North Main and Decker Drive. The south side is lighted. The cost of the instal- lation of seventy -one 25,000 lumen high pressure sodium lights on ornamental standards and twenty 25,000 lumen high pressure sodium lights on existing wooden poles is $13,285 for installation and $2,075 monthly, which would s need to be added to the upcoming budget. It has been the policy to try to light thoroughfares. Councilman Fuller moved to approve the street lighting plan for the westbound lanes of Baker Road between North Main and Decker Drive; Councilman Embry seconded the motion. In the discussion that followed, the point was made that this is an item that could be deferred in a tight budget year. Councilman Fuller felt that to defer the lighting of this area was not consistent with past policy. Councilman Embry stated that if the matter is to be deferred, he would like to see council be consistent in its reinstitution of the street lighting policy. The vote follows: Ayes: Council member Fuller Nays: Council members Philips, Johnson, Simmons and Dickens Mayor Hutto Abstained: Council member Embry Consider Revisions to Animal Control Ordinance The administration submitted proposed changes to the animal control ordinance, along with a list of questions on possible proposed changes to the ordinance. Some of those changes came about from changes in state law, some came from suggested changes by the animal control department and meetings with local citizens concerning the treatment of animals. Randy Strong, City Attorney, reviewed the proposed changes as follows: The first change is to redefine Humane Officer or Humane Department to mean Animal Control Officer or Animal Control Division and a vicious animal to be any individual animal of any species that has on two occasions, without prov cation, attacked or bitten any person or other animal. The whole section dealing with rabies has been rewritten. The primary change is to make it an affirmative defense which puts the burden upon the defendant to prove that the animal has been vaccinated. 50822 -10 Minutes of the Regular Meeting - August 22, 1985 Section 5 -5 of the proposed ordinance deals with quarantine procedures and has been altered to comply with state law. Subsection f deals with payment of quarantine costs. The ordinance now states that the owner of the animals must pay the cost of quarantine unless the victim is upon the property of the owner without the effective consent of the owner, then in that case the victim must pay the cost of quarantine. Councilman Embry pointed out that under effective consent, the terminology should be broad enough to cover any legitimate purpose that a public employee may be on the property of the owner. Section 5 -6.1 deals with sanitary conditions for pet stores. The health department has asked for help with this in order to help solve some of the problems with unsanitary conditions in pet stores. Section 5 -7 restricts certain animals within the city limits. The change is in Subpart 2 where any animal other than a dog or cat is restricted within one hundred (100) feet of a private residence that the person has no right to occupy. Councilman Johnson pointed out that this would create a problem on the edges of the city limits with young people and their FFA projects. The city attorney pointed out that this would not prohibit the keeping of certain animals within the city limits, but would only restrict them to 100 feet of someone else's house. Councilman Dickens stated that he felt that the city should start looking toward promoting a voluntary obedience school for dogs over 50 pounds to try to alleviate the problem of large dogs attacking small children. Councilman Fuller felt that to attempt to do this would be accepting grave responsibilities if an animal from the school attacked a child. Mayor Hutto mentioned an incident of a man who appeared before council because he was ticketed for allowing his dog to run at large when the dog was in his arms at the time. Chief Henscey explained that the dog had been running at large previous to this time. The animal control officer had witnessed the dog running at large and had, therefore, issued the owner a ticket. Mayor Hutto felt that the ordinance is too stringent in that a dog owner can't even get out in the yard to play with his animal unless it is restrained in some manner. The city attorney pointed out that this is difficult because animals do not recognize property lines and if the owner does not have control of the animal, then the animal is running at large and could be a nuisance to others. Under Section 5 -8 the fee for taking up and impounding animals has been increased from $20 to $301 and the boarding fee from $3 to $5 for household pets and from $5 to $10 for livestock. Redemption of impounded animals has been shortened from 6 days to 5 days. 50822 -11 Minutes of the Regular Meeting - August 22, 1985 Section 5 -11, Sale or destruction of impounded animals, provides for people to purchase animals for $10 provided that they have the animal sterlized and vaccinated and proof must be presented to the Animal Control Division. In a memorandum to council, the city attorney inquired if council would want to: 1. Restrict the number of pets that a person may have other than dogs? 2. Prohibit wild animals from being kept within the city limits? 3. Require registration of dogs and cats? 4. Address the problem of food establishments and pet stores being located within a mall or other common building? The previous questions on the part of the administra- tion were generated by complaints from citizens or problems that have occurred. Council expressed some concern with just how strict the animal control ordinance should be. Councilman Embry suggested that draft and provide input to the legal and the next council meeting. If coi him know so that can be incorporated the ordinance can be considered at a concurred. Consent Agenda council look over the department between now incil has a concern, let in the ordinance and future meeting; council Council considered the consent agenda as follows: a. Proposed Ordinance No. 50822 -7, will award the bid for the telephone system maintenance agreement. Bids were mailed to four vendors and two proposals were received. Interconnect Communication submitted the low bid of $3,350. We recommend the low bidder, Interconnect Communi- cations Corp. be awarded this contract. b. Proposed Ordinance No. 50822 -8, will award the bid for a vibrating roller. Bids were mailed to ten vendors and two proposals were received. Highway Equipment Company Inc. submitted the low bid of $11,455. We recommend the low bidder, Highway Equipment Company Inc. be awarded this contract. 50822 -12 Minutes of the Regular Meeting - August 22, 1985 c. Proposed Ordinance No. 50822 -9, will award the bid for chairs and tables. These chairs and tables are for the Parks and Recreation and Police Departments. Bids were sent to 11 vendors and four bids were received. Mathernes submitted the low bid on items no. 1, 2, and 4. And B & B Office Supply submitted the low bid on item no. 3. The total bid amount was in the sum of $16,213.80. We recommend the low bidders, Mathernes and B & B Office Supply, be awarded this contract. d. Proposed Ordinance No. 50822 -10, will award the bid for the installation of a wood slat chain link fence. This fence is for the impounding area at the Police Department. Bids were mailed to ten vendors and five proposals were received. Titan Fence Supply Co. Inc. submitted the low bid of $2,320. We recommend the low bidder, Titan Fence Supply Co. Inc,. be awarded this contract. e. Proposed Ordinance No. 50822 -11, will award the contract for the demolition at 401 West Defee. Four bids were received. A -1 Home Improvement submitted the low bid of $2,500. We recommend the low bidder, A -1 Home Improvement be awarded this contract. f. Proposed Ordinance No. 50822 -12, will authorize architectural agreement with William T. Burge. This agreement will provide for the architectural services for the design of the fire administration offices and the combined dispatch center as well as the garage area for the Fire Department. Basic compensation provisions of this agreement will be for 6% of the construction costs as defined in Article 3 of the agreement. We recommend approval of Proposed Ordinance No. 50822 -12. g. Proposed Ordinance No. 50822 -13, will authorize architectural agreement with Davis Associates Architects & Planner, Inc. This agreement is for a fire station building to contain approximately 5,500 square feet providing for four vehicles inside plus staff living quarters as well as site work and parking, all to be located at the corner of E. Fayle and Tenth Street. The basic fee of this contract shall be a lump sum amount of $28,000 due and payable as follows: Schematic Design Phase - 15 %, Design Development Phase - 15%, Construction Documents Phase - 50 %, Bidding or Negotiation Phase - 5 %, and Construction Phase - 15 %. Additional services fees shall be as follows: 50822 -13 Minutes of the Regular Meeting - August 22, 1985 2.25 X Actual Payroll Cost for Employees 1.50 X Actual Billing for Consultants 1.50 X Actual Costs for other Reimbursables or Additional Expenses. We recommend approval of Proposed Ordinance No. 50822 -13. h. Proposed Ordinance No. 50822 -14, will authorize architectural agreement with Lammers Partnership. This agreement is for a four Bay Fire Station and drives and parking located at 4723 Garth Road. It will be complete with gear lockers, storage, shop, hose dryers, dayroom, study, bedrooms, kitchen, captains and lieutenants quarters and sanitary facilities. The fee for the basic services shall be computed at a percentage of 8h% of the construction costs of the project under a single stipulated sum contract. We recommend approval of Proposed Ordinance No. 50822 -14. i. Proposed Ordinance No. 50822 -15, will establish school speed limit zones and hours of enforcement. This item is a recommendation of a committee appointed by Mayor Hutto to study school speed limit zones and operations. This committee consists of Councilman Johnson, Becky Clayton and Bill Cornelius. The proposed changes would eliminate school zones from some strictly residential streets and establish hours of operation based on Elementary and Junior school hours. There will be no school zones at either high school. A proposed list of these zones and hours of operation is included in the packet. Councilman Dickens moved to approve the Consent Agenda Items a through i; Councilman Johnson seconded the motion. Council expressed concern that the three architects selected to perform the various fire station work under the 1981 Capital Improvements Program have each quoted a different method and amount of payment. Council, in its dealings with the architects, had tried to distribute the work equally thinking that the contracts would be based on some equitable cost figure. The council had been informed by the architects that they would be unable to quote proposals; however, Mr. Burge was present and stated that his contract is based on a proposal that he had submitted one year ago. He could see no reason that architects should not be expected to submit proposals for work to be performed. 50822 -14 Minutes of the Regular Meeting - August 22, 1985 Mayor Hutto stated that council had worked very diligently to be extremely fair about this whole proposition, and he would hope in the future that council would insist from professionals that they submit proposals detailing exactly what they will do and how much it will cost; Council con- curred. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Dickens Nays: Council member Embry -and Mayor Hutto ORDINANCE NO. 4237 AN ORDINANCE ACCEPTING THE BID OF INTERCONNECT COMMUNICATIONS CORPORATION FOR THE TELEPHONE SYSTEM MAINTENANCE AGREEMENT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF THREE THOUSAND THREE HUNDRED FIFTY AND N01100 ($3,350.00) DOLLARS. (Proposed Ordinance No. 50822 -7) ORDINANCE NO. 4238 AN ORDINANCE ACCEPTING THE BID OF HI -WAY EQUIPMENT COMPANY, INC. FOR THE PURCHASE OF A VIBRATING ROLLER AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF ELEVEN THOUSAND FOUR HUNDRED FIFTY -FIVE AND N01100 ($11,455.00) DOLLARS. (Proposed Ordinance No. 50822 -8) ORDINANCE NO. 4239 AN ORDINANCE ACCEPTING THE BID OF MATHERNES AND B & B OFFICE SUPPLY FOR THE PURCHASE OF CHAIRS AND TABLES AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF SIXTEEN THOUSAND TWO HUNDRED THIRTEEN AND 80/100 ($16,213.80) DOLLARS. (Proposed Ordinance No. 50822 -9) ORDINANCE NO. 4240 AN ORDINANCE ACCEPTING THE BID OF TITAN FENCE SUPPLY COMPANY, INC. FOR THE INSTALLATION OF A WOOD SLAT CHAIN LINK FENCE AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWO THOUSAND THREE HUNDRED TWENTY AND N01100 ($2,320.00) DOLLARS. (Proposed Ordinance No. 50822 -10) ORDINANCE NO. 4241 AN ORDINANCE ACCEPTING THE BID OF A -1 IMPROVEMENT COMPANY FOR THE DEMOLITION OF STRUCTURES; AUTHORIZING EXECUTION OF A CONTRACT FOR THE SUM OF TWO THOUSAND FIVE HUNDRED AND N01100 ($2,500.00) DOLLARS; MAKING VARIOUS FINDINGS AND PROVISIONS RELATED TO THE SUBJECT. (Proposed Ordinance No. 50822 -11) 50822 -15 Minutes of the Regular Meeting - August 22, 1985 ORDINANCE NO. 4242 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN AGREEMENT WITH WILLIAM T. BURGE FOR ARCHITECTURAL SERVICES; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 50822 -12) ORDINANCE NO. 4243 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN AGREEMENT WITH DAVIS ASSOCIATES ARCHITECTS AND PLANNERS, INC. FOR ARCHITECTURAL SERVICES; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 50822 -13) ORDINANCE NO. 4244 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN AGREEMENT WITH LAMMERS PARTERNSHIP FOR ARCHITECTURAL SERVICES; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 50822 -14) ORDINANCE NO. 4245 AN ORDINANCE ESTABLISHING A PRIMA FACIE SPEED LIMIT OF 20 MILES PER HOUR FOR MOTOR VEHICLES IN SCHOOL ZONES; PROVIDING FOR HOURS OF ENFORCEMENT ON SCHOOL DAYS; DESIGNATING SCHOOL ZONES; REPEALING ORDINANCES INCONSISTENT HEREWITH; CONTAINING A SAVINGS CLAUSE; PRESCRIBING A MAXIMUM PENALTY OF TWO HUNDRED AND N01100 ($200.00) DOLLARS; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 50822 -15) For tabulations, see Attachments "A" through "E." Consider Appointments to Appraisal Review Board for Industrial Districts These appointments will be scheduled for a later meeting. City Manager's Report Park and Ride Facility - The METRO Board met today and considered an Intergovernmental Agreement with Baytown for an experimental park and ride service, and they referred to the committee that had worked on the proposal originally asking them to do some more work so that this could be used as a policy in the future for other communities that are similarly situated as Baytown. Brownwood Cleanup - The contractor is about ninety (90 %) percent complete. About 185 lots have been cleaned with about 20 remaining to be cleaned. 50822 -16 Minutes of the Regular Meeting - August 22, 1985 East District Sanitary Sewer System Improvements - Materials have been delivered for the lift station, and the contractor has installed about 450 feet of pipe. Tenth Street Park /Detention Pond - Williams Brothers is spreading the topsoil, and the work should be completed in about one week. Sidewalks - The contractor has completed the work on all the sidewalks, including the one that was added by change order for the Westwood Park. 1985 Street Improvement Program - The contractor has completed work on the 1985 Street Improvement Program with the exception of cleanup and minor repairs. Drainage - The Mockingbird /Clayton Project is about ninety -nine (99 %) percent complete. The Savell Project has been completed. 1985 Employees' Picnic - Mr. Lanham notified council that the employees picnic would be held on September 13 and asked that each council member complete the request for tickets. Recess Into Executive Session to Discuss Contemplated and Pending Litigation Mayor Hutto recessed the open meeting into executive session to discuss contemplated and pending litigation. When the open meeting reconvened, Mayor Hutto stated that there was no business to be transacted as a result of the executive session. Adjourn There being.no further business to be transacted, the meeting was adjourned. Eileen P. Hall, City Clerk CITY Of BAYTOYN BID TABULATION ITL TELEPHONE SYSTEM MAINTENANCE AGREEMENT NUMBER: 8507 -101 kTE: 8 -8 -85 2:00 P.N. Attachment "A" I ; ; I C C ; G T E ; CENTEL BUSINESS SYS ; TELECOM ; ITEM; QTY 'UNIT ;DESCRIPTION ; i ; i 1 ! ;UNIT PRICEIEXT. PRICE :UNIT PRICE :EXT. PRICE :UNIT PRICE :EXT. PRICE :UNIT PRICE:EXT. PRICE: 11 r TELEPHONE SYSTEM ; ;= 3,350.00= NO RESPONSE ; 436.25JM0;$ 5,235.00= NO BID ; MAINTENANCE AGREEMENT, i i per specifications. r r r r r r r r r r = r r r r r r r r r r r r SPECIAL CONDITION: ; ; _ ; ; ; :Do not service this ; 'type of equipaent. ; r i r r r r r i r r r i r i r r r r r r r r r r r i r r r r r r r r r r r i r r r r r r r r r r r i i i It : i i i i i i 1 i 11 r 01 i r i i ' ' r i r r r r r i r r r i CITY OF BAYTOWN BID TABULATION TITLE: VIBRATING ROLLER 810 NUMBER: 8507 -102 DATE: B -8 -85 2:00 P.M. Attachment "BI' PLAINS MACHINERY CO I HI -NAY EQUIPMENT ; HEAVY QUIP ; R. B. EVERETT L CO. _ IITEMI QTY :UNIT !DESCRIPTION 10 i I ' —' ' I_ t�_ 1.__ _ IUN1T PRICE!_EXT. PRICEIUNIT PRICE_;EXT. PRICEIUN17 PRICEIEXT. PRICEIUNIT PRICEIEXT. PRKE' I�r r 1 ; I ! EA ; VIBRATING ROLLER/ 1 _ $24/853.00; ;111455.00= I NO BID I I NO 810 I per specifications. = I I ' I I I I = i i i i I i i i i i i i I i I i MANE/NODEL: I GALIONJVOS TZ -42A I ROSCO YIBRASTAT III I i I I DELIVERY: I 90 DAYS I 142 -56 DAYS I I I I I 'i i I i i I i = I i •i I i i i SPECIAL CONDITIONS I I I I I Does not supply the I Unable to ■eet I I I I I I I I I I requested product. I specs as written. I i i i i I i i � i i I i i •• i i i I i I i i i i I i i i I i I i I i i i i i I i I 1 1 1 1 t 1 I 1 1 1 1 1 1 1 1 1 t 1 t 1 I 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 i i i i i I i i i I i i i I i i i i i i i I I i i i I 1 1 1 I 1 1 1 ( 1 I 1 1 1 I 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 t 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 t 1 1 ( 1 1 1 1 1 1 1 1 1 1 I 1 I 1 1 1 1 1 1 1 t 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I I 1 I I 1 1 I 1 1 1 1 1 1 1 1 1 1 I 1 1 1 I 1 1 I 1 1 I 1 I 1 1 1 1 1 1 1 1 1 1 1 I E 1 1 I 1 I 1 1 1 1 1 1 1 1 t 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 I I 1 = 1 1 I I 1 1 1 1 t 1 1 1 1 I 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 I I I 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 I 1 1 I 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1�1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 1 CITY OF BAYTOVN BID TABULATION ITLE: VIBRATING ROLLER 10 townBER: 8507 -102 ATE: 8 -8 -85 2:00 P.M. page 2 KINCO , INC. 1 GULF MACHINERY CO. 1 _ ITEM; QTY (UNIT !DESCRIPIION It 1 i ;UNIT PRICEIEXT. PRICEIUMIT PRICEIEXT. PRICEIUNIT PRICEIEXT. PRICEIUHIT PRICEIEXT. PRICE; 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 EA ; VIBRATING ROLLER, _ ; NO 010 1 I NO BID 1 ; ; 1 ; per specifications. 1 1 1 1 1 1 I 1 f 1 ( 1 I 1 1 1 1 1 1 1 1 1 1 1 MAKE /MODEL: ( 1 1 DELIVERY: ( 1 1 1 1 1 1 1 1 i i i i i 1 1 i i i i i 1 ; SPECIAL CONDITION: ; Cannot bid against 1 Do not supply a the jober. ;roller this snail. 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 I 1 1 1 t 1 i 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 I 1 1 II 1 1 1 1 1 1 1 1 1 1 f 1 1 I 1 1 1 1 1 1 I 1 1 i 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 I 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 t 1 1 ( 1 1 I 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 ( I 1 1 1 1 1 1 1 1 1 1 I 1 1 1 I I 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 t 1 1 1 1 1 1 1 1 1 1 1 t 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 CITY OF BAYTOWN 610 TABULATION TLE: CHAIRS AND TABLES HUMBER: 8507 -99 JE: 8 -13 -85 2:00 P.M. Attachment "C" MATHERHES INC. 1PERSENAIRE PARK 18 1 B OFFICE SUPPLY ; DISCO PRINT CO. _ TEN; QTY ;UNIT ;DESCRIPTION _ I ' ;UNIT PRICEIEXT. PRICE;UNIT PRICEIEXT. PRICEIUNIT PRICEIEXT. PRICEIUNIT PRICEIEXT. _PRICE ; CHAIRS AND TABLES• 1 ; ; ; i ; ; ; per specifications. _ I 1 ; _ ; ; ; 250 ; EA ; STACKABLE CHAIRS ; 30.20 1$ 71550.00; 41.00 ;$10,250.001 33.35 ;$ 8,337.50; 33.19 ;$ 8,297.50; 2 ; 65 ; EA ; 6' TABLES 58.35 ;$ 39792.35; 67.00 1$ 41355.00; 59.66 ;$ 3,879.20; 56.62 ;$ 3,823.30; 3 1 1 LOT 1 CHAIRS ; 1 1$ 3,901.50; •1 ; NO BID ; ;$ 3,760.45; ;= 5,734.45; 4 ; ; LOT 1 PEDESTALS AND TOP ; 1$ 1,110.60; ; NO BID ; is 1,199.08; ; NO BID ; TOTAL: ; 1$16,355.65; 1$14,605.001 1$17,176.13; 11$17,855.251 1 : : 1 ; 1 Attachment "D" CITY OF BAYTOYN BID TABULATION fir�k INSTALLATION OF WOOD SLAT CHAIN LINK FENCE 110 NUMBER: 8507 -104 ATE: 8 -13 -85 2:00 P.M. CREATIVE FENCING ; TITAN FENCE SUPPLY ; JOE REEVES COHST. ; N.B. HAMILTON CONST.; ;ITEM; QTY ;UNIT ;DESCRIPTION _; ; ; ;UNIT PRICEIEXT. PRICEIUNIT PRICEIEXT. PRICEIUNIT PRICEIEXT. PRICEIUNIT PRICEIEXT. PRICE; t ; 250 ; FT ; INSTALLATION OF MOOD ; 10.95 1$2,737.50 ; 9.28 1$2,320.00 ; 11.348 ; 12,837.00 ; ; NO BID ; SLAT CHAIN LINK FENCE is ; _ ; per specifications. ; ; _ DELIVERY: ; 7 days ; = 3 days ; ; 10 days i i i i Z Z Z i i i i i i wl CITY OF BAYTOWN page 2 BID TABULATION TITLE: INSTALLATION OF WOOD SLAT CHAIN LINK FENCE NUMBER: 8507 -104 )ATE: 8 -13 -85 2:00 P.M. BAYTOWN FENCE COMP 1 FOSTER FEKCE CORP IITEMI QTY iUNIT (DESCRIPTION ;UNIT PRICEIEXT. PRICEIUNIT PRICEIEXT. PRICEIUNIT PRICEIEXT. PRICE UNIT PRICEIEXT. PRICE, I ; 2SO ; FT ; INSTALLATION OF WOOD 1 10.97 1=11143.00 1 10.50 1 ;2,625.00 1 1 SLAT CHAIN LINK FENCE 1 1 1 per specifications. DELIVERY: 1 vithin IS cal days = 3 days i i i 1 1 1 i i i 1 i i 1 1 1 1 I 1 1 1 1 1 1 1 1 1 I I 1 1 1 1 1 1 1 1 1 s s 1 1 s 1 s e 1 1 1 1 1 I 1 t 1 1 1 1 1 1 1 1 I 1 1 1 I I 1 1 1 1 1 I ( 1 1 1 I 1 1 I 1 1 1 1 ( 1 1 1 1 t 1 1 1 1 I 1 1 1 1 I 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 i 1 1 t I 1 I I 1 t I I 1 1 1 1 1 I 1 1 1 1 1 1 i 1 1 1 1 1 1 1 1 t I I 1 1 1 1 1 1 1 1 1 1 1 1 I I 1 1 I 1 1 1 1 f I 1 I 1 I 1 1 1 1 t 1 1 1 1 I 1 1 1 I 1 I 1 1 t 1 1 1 1 1 I 1 1 1 1 1 1 I 1 1 I I 1 I 1 1 1 1 1 I 1 I 1 1 1 1 1 1 1 1 I 1 I I I 1 1 1 I t 1 1 1 I 1 1 1 t 1 1 I 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 I 1 1 t t 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 t 1 1 1 I 1 �• Demolition of Structures• 785 -50 �r• Aucust 1� 1985 9:00 a.m. • CSI I Y V 1" I.3� i � v uv �� � - • BID TA B UL�1 ?'ION • • Attachment "E" O C A T 101 �l H' B' F�mi•lton Co. ., K.R. Inc. Tigerts , COMPLETION COMPLETION COMPLETION Attachment "E" O C A T 101 �l H' B' F�mi•lton Co. A =1 . K.R. Inc. Tigerts • COMPLETION COMPLETION COMPLETION COMPLETION COMPLETION CO![PLETiUN .. TIME •PRICE • TIME PRICE TIME PRICE TIME. PRICE TIME PRICE TIME '. 702 Yupon 30 Days l d� Q�, � � �Q ��% i � �%Q /� /�Q � Q � 9� �� 3400- #�rigan 604 W. Jack 38 -Heys 30 Days -- 5'b� �� — -- •�.�� Nd �fQ �-� �b �---~' � 35Q �bG "J' �D /, / � 0� . 1120 Daniel � 15 Daye !a� � ��Q � ,w / � ��d �d �l .� �' _r- s,J, b �� o 115 W. Wright . 30 Days �� %S�, v �'l oo � Leo 3 0 � � � o��v � 30 5 � �% �� 401 W. Defee 30 Days •�' �� fDsv. �V � • �V ,�� o° �� ���• �� � /� �, °� • i • , .• •• • _ � • .. CITY OF BAYTOWN BID TABULATION TI', REPAIR OF HOFFMAN BLOWER 810 NUMBER: EMERGENCY 8 -13 -85 DATE: 8 -13 -85 2:00 P.M. Attachment "G" 1 1 1 I 1 1 1 HOUSTON SERVICE IKD.l BEVERIDGE 11 1 1 1. 1 1 ;ITEM: QTY ;UNIT ;DESCRIPTION 1 1 1 ; 1 1 1 1 1 ;UNIT PRICE:EXT. PRICE :UNIT PRICEIEXT. PRICE :UNIT PRICE:EXT. PRICE :UNIT PRICE;EXT. PRICE; , , , , , , , , , , , , , , , , , t ; 1 ; EACH; REPAIR OF HOFFMAN BLOWER! 1$2,448.00 1 1 ;3,169.28 1 AT CENTRAL DISTRICT 1 ; ; 1 1 1 ; PLANT, per specification; 1 1 DELIVERY: : IMMEDIATE IMMEDIATE WARRANTY: 1 90 DAYS 1 1 90 DAYS; 1 1 1 MATERIALS INCLUDE: 1 - impeller 2 -vents 2 - bearings 1 1 1 1- shaft : : ► i i i i i : 1 -cap 1- housing 2 -fans Numerous screws, nuts, washers 6 gaskets Z - stingers 4 -seals 1 1 1 4- springs 2- oilers 4 - guards Pick -up 6 delivery and alignment 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 I 1 I 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1