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1985 04 25 CC Minutes50425 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN April 25, 1985 The City Council of the City of Baytown, Texas, met in regular session on Thursday, April 25, 1985, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following attendance: Fred T. Philips Councilman Jimmy Johnson Councilman Perry M. Simmons Councilman Roy L. Fuller Councilman Gerald Dickens Councilman Emmett 0. Hutto Mayor Fritz Lanham City Manager Larry Patterson Assistant City Manager Randy Strong City Attorney Eileen P. Hall City Clerk Absent: Ron Embry Councilman The meeting was called to order with a quorum present. The invocation was offered by Councilman Dickens, afterwhich the following business was transacted: Consider Minutes for the Regular Meeting Held April 11, 1985 Councilman Johnson moved for approval of the minutes for the meeting held April 11, 1985; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Dickens Mayor Hutto Nays: None Ron Nabors, General Manager of Harris - Galveston Coastal Subsidence District - Resolution of Commendation Mayor Hutto recognized Ron Nabors, General Manager of Harris - Galveston Coastal Subsidence District, who presented the City of Baytown with a resolution from the Harris - Galveston Coastal Subsidence District for its efforts toward elimination of subsidence in Baytown. Receive Petitions There were no petitions presented. 50425 -2 Minutes of the Regular Meeting - April 25, 1985 City Manager's Report Spur 201 at Elvinta - At a recent work session council met with representatives of the Texas Department of Highways and Public Transportation regarding the plan for Loop 201 in the vicinity of Elvinta. The city manager has discussed with the highway-department's engineer, Mr. Wadlington, when he felt that the state would be ready to report back to council. He has advised that the state expects to have their work completed by next week, and he will be available to meet with council on May 9. Council scheduled a work session for 5:30 p.m. at that time. Houston - Galveston Area Council - Council has been invited to attend a seminar being held by the Houston - Galveston Area Council on May 22. Texas Municipal League - Region 14 - Council has also been invited to attend a seminar being conducted by Texas Municipal League, Region 14 on May 30. Drainage - The drainage work being performed in con- junction with the street improvement program on Ashbel is 95% complete, and the work on Northridge is complete. Tenth Street Detention Pond - The contractor has begun work on this project. Loop 201 Utility Adjustments - The contractor is 90% complete on Loop 201 Utility Adjustments. Municipal Garage Facility - The contractor has completed the foundation for the municipal garage facility. North Main Water and Sewer Line - Work was scheduled to begin today on this project. 1985 Street Improvement Program - Angel Brothers has begun work on the annual street improvement program. Sliplining - Channel Construction has begun work on the sliplining program. Questions /Comments of Council Councilman Simmons requested that the administration furnish him with a cost estimate of the repairs being effected on Arizona Street in the vicinity of Loop 201, including labor, equipment and materials. Mayor Hutto had three suggestions that he felt would expedite the council meetings as follows: 1. If a council member is aware of persons who are present who wish to address a particular agenda j item, the council member should alert the Mayor so that that item can be moved up for consider- ation. 50425 -3 Minutes of the Regular Meeting - April 25, 1985 2. When a council member receives a report of a problem area, he should contact the city manager, assistant city manager or in the event that neither of them are available, the department head, prior to the council meeting; the same procedure could be utilized by council members if there is a question concerning the consent agenda. 3. Since the city manager's report is mainly to update council on ongoing projects and activities, that item could be moved toward the end of the agenda. Council expressed no objections to the suggestions of Mayor Hutto. Consider Approving the Brownwood Park Site Plan Council approved the Land Management and Use Plan for Brownwood in August, and included in that report and in council approval was a map that showed how the area might be developed into a park area. Bobby Rountree, Director of Parks and Recreation, and his staff have since developed a more detailed plan which plan is described in detail in the memorandum entitled, " Brownwood Park Development - Site Plan, which is attached to the minutes as Attachment "A." Don Northrup, Vice President of the Brownwood Civic Association, was assured that the City of Baytown would not begin to erect any fencing until all the land was owned by the city. Councilman Johnson stated that he had received several calls from persons residing along Crow Road expressing concern that the park facility will increase traffic on Crow Road and suggested that perhaps Cabiness could be used. Mr. Rountree pointed out that Crow Road is in better condition than Cabiness, that more people live along Cabiness and that a portion of Cabiness is under water. In response to an inquiry from a citizen, Mr. Rountree stated that RV campers are self contained, but there may be a need to furnish a dump station which would be a decision made at some later date. Inside the park, there will be self - contained facilities on wheels for easy removal during threatening weather. Roxanne Gillum, owner of property at 128 Bayshore Drive, felt that the self - contained facility would be no more than a port -a -can which is in violation of a city ordinance; therefore, the ordinance would need to be amended. Councilman Johnson moved to approve the preliminary Brownwood Park Site Plan; Councilman Dickens seconded the motion. 50425 -4 Minutes of the Regular Meeting - April 25, 1985 Councilman Fuller emphasized that this approval in no way deals with the specifics of development and that as the plan is developed those steps should be referred to council for approval before work begins on this, there may be many more innovative ideas that will develop; Council concurred. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Dickens Mayor Hutto Nays: None Consider Plans and Authorize Advertisement for Bids for East District Sewer Improvements These plans have been reviewed in detail with city council, but until the Environmental Protection Agency and the Texas Department of Water Resources had reviewed and approved the plans, the city could not advertise for bids. The city has received that approval and has been given a grant of $312,764 which is a little under 47% of the estimated total cost of the project. All of the proposed improvements are in the East District which improvements involve both some lift station modifications and the construction of force mains in the area. The administra- tion requested authorization to advertise for receipt of bids. Councilman Dickens moved to authorize the administration to advertise for bids for East District Sewer Improvements; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Dickens Mayor Hutto Nays: None There is capacity in the plant to serve the area through 1995. Consider Proposed Ordinance, Approving a Contract with the City of Cove for Apportionment of Extra - Territorial Jurisdiction Several months ago, representatives of the City of Cove met with council to ask that a proposed agreement be developed that would establish the Extra - Territorial Jurisdiction for Baytown and Cove. The city attorney has been working with City of Cove representatives to develop such an agreement. Randy Strong, City Attorney, explained that under state law the City of Baytown's Extra - Territorial Jurisdiction is 3h miles, while Cove is a general law city and under state law has only 1/2 mile Extra - Territorial Jurisdiction. 50425 -5 Minutes of the Regular Meeting - April 25, 1985 The two ETJ's overlap. The law provides that when this occurs, the two cities may, by agreement, apportion the overlapping ETJ. Baytown has such a contract with the City of Houston and the City of Mont Belvieu. The proposed agreement would establish the boundary lines between the two ETJ's as 1/2 mile west of the Cove city limits, but no farther west than Highway 3180. The proposed apportionment would leave no gap between the two ETJ's; therefore, if any development or building takes place anywhere in this area, one of the two cities would have control. Councilman Fuller moved to adopt the ordinance; Coun- cilman Dickens seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Dickens Mayor Hutto Nays: None ORDINANCE NO. 4134 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A CONTRACT BETWEEN THE CITY OF BAYTOWN AND THE CITY OF COVE PURSUANT TO THE PROVISIONS OF ARTICLE 970a, V.T.C.S., APPORTIONING THE OVERLAPPING EXTRA- TERRITORIAL JURISDICTION OF BOTH CITIES, AND ESTABLISHING A MUTUALLY AGREED UPON BOUNDARY LINE BETWEEN THE PRESENT AND FUTURE EXTRATERRITORIAL JURISDICTIONS OF BOTH CITIES; STATING BY REFERENCE THE TERMS OF SAID CONTRACT AND SPECIFICALLY APPROVING SAME; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Approving Intergovernmental Agreement With H -GAC for Funding to Continue the Study of Transit Possibilities in Baytown This is a grant of $7,000 for 1985. The local match would be in kind which would allow the city to continue to explore various transit possibilities. The administration recommended approval of the ordinance. Councilman Philips moved for adoption of the ordinance; Councilman Simmons seconded the motion. Mr. Lanham, in response to an inquiry from council, stated that the Transit Committee is anxious to complete its work. It was developed more as a task force to perform a specific job, and they would like to get the job done in order to come to council with a final report and recommen- dation. Councilman Johnson stated that he felt that there is not enough citizen input, nor enough interest in mass transit in Baytown; however, he would lend his support to the motion. The vote follows: 50425 -6 Minutes of the Regular Meeting - March 25, 1985 Ayes: Council members Philips, Johnson, Fuller and Dickens Mayor Hutto Nays: None ORDINANCE NO. 4135 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR OF THE CITY OF BAYTOWN TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN INTERGOVERNMENTAL AGREEMENT WITH HOUSTON- GALVESTON AREA COUNCIL TO CONTINUE THE SMALL AREA TRANSIT STUDY AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Resolution No. 913, Casting the City's Ballot for Position of the Board of Directors of the Texas Municipal League Insurance Trust Fund Each of the Texas Municipal League districts elects a representative to the fifteen member board of trustees. Bill Storey, Director of Personnel in Pasadena, has served on the board for several years. His name has been placed in nomination again. The administration feels that he has done a good job and recommended that the city's ballot be cast for Bill Storey. Councilman Dickens moved to adopt Resolution No. 913, casting the city's ballot for position on the Board of Directors of the Texas Municipal League Insurance Trust Fund for Bill Storey; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Dickens Mayor Hutto Nays: None RESOLUTION NO. 913 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, NOMINATING BILL STOREY FOR REPRESENTATIVE ON THE TEXAS MUNICIPAL INSURANCE TRUST FUND BOARD AND CASTING ITS BALLOT THEREFOR. Consider Extending Term of Baytown Transit Committee Councilman Philips_ moved to allow the Baytown Transit Committee to continue with the existing seven members; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Dickens Mayor Hutto Nays: None 50425 -7 Minutes of the Regular Meeting - April 25, 1985 Consider Appointments to Transit Committee These appointments will be made at a future date if the committee continues to exist. Consider Confirmation of Appointment to Baytown Civil Service Commission Mr. Lanham requested confirmation of his appointment of former Council person =Mary Elizabeth Wilbanks to the Baytown Civil Service Commission. Councilman Johnson moved to confirm the city manager's appointment of Ms. Wilbanks to the Baytown Civil Service Commission; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Dickens Mayor Hutto Nays: None Consider Appointments to Baytown Employees Supplemental Retirement Trust Board Councilman Dickens moved to appoint Ken Mitchell, Director of Finance, and Perry Simmons, Councilman, to serve as members of the Baytown Employees Supplemental Retirement Trust Board; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members and Dickens Mayor Hutto Nays: None Philips, Johnson, Fuller Abstained: Councilman Simmons Appointments to Baytown Housing Authority Board State law provides that the Mayor of the governing body is authorized to make appointments to the housing authority board; therefore, Mayor Hutto announced that his appointments to the Baytown Housing Authority Board are Marie Auzenne and 0. J. Howell. Consider Appointments to Baytown Housing Finance Corporation Board Councilman Philips moved to appoint O. J. Howell and Marie Auzenne to the Baytown Housing Finance Corporation Board; Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Dickens Mayor Hutto Nays: None 50425 -8 Minutes of the Regular Meeting - March 25, 1985 Consider Appointment to Baytown Industrial Development Corporation Board Councilman Fuller moved to appoint Mayor Hutto to the Baytown Industrial Development Corporation Board; Councilman Dickens seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Dickens Mayor Hutto Nays: None Consider Appointments to Auto Wrecker Committee Councilman Dickens moved to appoint Freddy Rios to replace Don Williams, Norman Ponder to replace Bob Wilson and to reappoint James D. Owens and Robert A. Walton to the Auto Wrecker Committee; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Dickens Mayor Hutto Nays: None Consider Appointments to Planning Commission Councilman Fuller moved to appoint Ron Haddox to the position of attorney representative, Barry Bobbitt to the position of realtor representative, Bart Salinas, Kenneth Simon and Francis Whalen as members of the Planning Commission; Councilman Dickens seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Dickens Mayor Hutto Nays: None Consider Appointments to Traffic Commission Councilman Philips moved to appoint Edmond "Frank" Hinds, Wayne B. "Buddy" Bean and Gil Edwards as members of the Traffic Commission; Councilman Dickens seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Dickens Mayor Hutto Nays: None j 50425 -9 Minutes of the Regular Meeting - April 25, 1985 Consider the Baytown Area Water Authority Board Recommendation to Authorize�tLockwood, Andrews & Newnam, Inc. to Proceed with Preparation of Plans and Specifications for BAWA Ground Storage Tank This is something the Baytown Area Water Authority Board has been discussing for several months. There is presently ground storage capacity of 8 million gallons per day at the plant. One day this year, there was a demand for 10.7 million. The average over the past month has been 9 million. The board feels that it is important to get the ground storage capacity up to 12 million gallons as soon as possible. The board directed the administration to ask Lockwood, Andrews & Newnam, Inc., the engineers who performed the work for the existing ground storage in conjunction with plant construction to submit a proposal for the third ground storage tank. The staff requested that Lockwood, Andrews & Newnam, Inc. submit two proposals -- an hourly basis and a lump sum basis. The board has approved subject to council concurrence the lump sum proposal of $10,000 which is 1.6% of the estimated cost of construction. Councilman Dickens moved to accept the recommendation of the Baytown Water Authority Board to authorize Lockwood, Andrews & Newnam, Inc. to proceed with preparation of plans and specifications for a third ground storage tank; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Dickens Mayor Hutto Nays: None Confirming the Hiring of Butler & Binion, Attorneys at Law, by the City Attorney for Assistance in the Trial in the Lawsuit Styled Campos, Shields, Garcia and Ashford vs City of Baytown The administration recommended approval of the confirma- tion of the hiring of Butler & Binion, Attorneys at Law, by the City Attorney for assistance in the trial in the lawsuit styled Campos, Shields, Garcia and Ashford vs City of Baytown. Councilman Simmons moved to approve the recommendation of the administration; Councilman Dickens seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Dickens Mayor Hutto Nays: None 50425 -10 Minutes of the Regular Meeting - March 25, 1985 Consider Recommendation to the Texas Department of Highways and Public Transportation Regarding Bridges to be Included in the Off System Bridge Program The administration has received a letter from the Texas Department of Highways and Public Transportation advising the city that the highway department has made a survey of bridges throughout the area that might be eligible for some federal aid for either bridge replacement or rehabilitation. They have requested that the list of bridges in Baytown and the rating ascribed to those bridges be reviewed and that the city respond to the highway department by April 30. The staff reviewed the bridges listed; however, West Main bridge was not included in this particular study, because West Main bridge is an on- system bridge. Councilman Simmons pointed to the fact Park Street bridge, West Main bridge is pro] delapidated state. Mr. Lanham said that if be included on the list, probably the staff that it be first on the list, but presently only deal with the bridges that the highway considering. that next to the bably in the most West Main could would recommend the city can department is Council asked that when the administration responds to the highway department's letter concerning Off- System Bridge Program that the West Main Street bridge be mentioned as a vital route in the event of disaster and the fact that the bridge is so narrow and in such a poor state of disrepair. The administration recommended the following priorities: 1. Park Street bridge; 2. Narcille Street bridge; 3. Dwinnel Street bridge. However, the city manager emphasized that the city would be fortunate to have the Park Street bridge accepted as part of the state's program. The funding is on an 80/20 basis. Councilman Dickens moved to accept the recommendation of the administration and that included in the city's response will be mention of the need to have the West Main Street bridge considered in any On- System Bridge Program. Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Dickens Mayor Hutto Nays: None 50425 -11 Minutes of the Regular Meeting - March 25, 1985 Consider Proposed Ordinance, Renewing the Contract with Jim Bond & Company for Property Coverage for the City of Baytown The administration recommended that the contract with Jim Bond & Company for property coverage be continued for another year. This will be the third year that that company will have provided property coverage for the city. Many cities are having difficulties finding insurance coverage, and many companies that at one time carried insurance on city facilities no longer do it. For that reason, along with the fact that Mr. Bond and his company have done a very good job, the administration felt that the contract should be continued. There is an increase in cost, but the major part of that increase is the result of the 25% increase in the State Insurance Board rate tables. The local agent, nor the company has control over that, plus the city has added extra coverage. The Wyatt Company report did include the recommendation that the city attempt to maintain coverage over a period of time rather than bidding coverage each year. Richard Hare, Director of Personnel, stated that as far as claims are concerned the city had some bad experience with auto claims, but in property claims, the city's experi- ence is fair. Mr. Hare reiterated that this is extremely difficult insurance to get a company to bid because when a new company comes in, there is a long schedule of property that must be verified through the State Insurance Board, and the company has to invest a great amount of time and money up front to do this. Mr. Bond has made this invest- ment. FEMA has required that the city add many other items which required an increase in schedule above previous years. Mr. Hare commended Mr. Bond for his diligence and experience in this area. In response to an inquiry from Council, the city attorney pointed out that there is no requirement that the city go out for bids on an annual basis for insurance. Councilman Philips moved to adopt the ordinance; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Dickens Mayor Hutto Nays: None ORDINANCE NO. 4136 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, RENEWING THE CONTRACT WITH JIM BOND AND COMPANY FOR PROPERTY COVERAGE FOR THE CITY OF BAYTOWN; AND AUTHOR - IZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST TO THE RENEWAL OF OUR CONTRACT WITH JIM BOND AND COMPANY; AUTHORIZING PAYMENTS OF PREMIUMS PURSUANT TO THE TERMS OF SAID CONTRACT; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. 50425 -12 Minutes of the Regular Meeting - March 25, 1985 Consider Proposed Ordinance, Awarding Bid for Oil and Gas Lease . Councilman Dickens requested that this item be removed from the Consent Agenda for discussion. Randy Strong, City Attorney, explained that the proposed lease will cover the property that the Baytown City Hall/ Community Center is on, as well as the park property. The lease requires a 20% royalty interest from the bidder along with other provisions of which one is that this is a no drill lease. Council consent must be acquired prior to any drilling, and council is under no obligation to grant such a request. Trace Oil and Gas Company has bid $211 per acre which equates to just over $6,000. If the operator makes the request to drill, there are a number of restrictions in the lease, plus he will have to pay $10,000 per acre for the drill site. There are also provisions governing the situation of the operator drilling on adjoining properties. If the operator were to have a successful well on adjoining property within a certain distance of the city property, the city can share in some pooling with that well and /or require that he drill a well on city property. Councilman Dickens asked if the lease would allow the operator access across city property. The city attorney responded that it does not; however, the operator has approached the staff about getting an easement across city property down near the water tank. According to the discussions with the operator, the idea is that additional monies will be paid for the easement, and the operator will have to place a bond with the city to protect the city's interest. When the easement is finalized, council will have the opportunity to review the easement and consider action on the request. The attorney felt that if the operator strikes a good well on the Bielstein property that they will come to the city to ask for a site. I£ they can't get a site, then probably they will drill slant wells from the adjacent lease to get under city property. Also, if they're success- ful and they can't get under this property, the lease will prevent some other company from coming in and leasing this property to take oil out from under their lease. Councilman Dickens stated that he doesn't have a problem with oil wells except when those wells might occur in a city park which he considers the city hall complex area to be. In his opinion, the amount of money that could be derived from an oil well, would not be adequate enough to warrant the spoilage of park land. Mayor Hutto said that he understood Councilman Dickens' concern, but the operator is simply trying to protect his lease holdings next to this property. Beside that, council has the final word on whether the operator will be allowed to drill. 50425 -13 Minutes of the Regular Meeting - March 25, 1985 Councilman Simmons pointed out that this agreement requires higher insurance coverage than is required by the existing oil and gas ordinance. The city attorney responded in the affirmative and added that if Council so desired the ordinance could be amended to increase insurance re- quirements. Consent Agenda Council considered the Consent Agenda as follows: a. Proposed Ordinance No. 50425 -4, will award the bid for the annual repair clamp contract. Five bids were received. Janco Pipe & Fabricating submitted the low bid of $38,711.27. Janco bid a full circle clamp which does not meet our specifications and is not an approved equal. The clamp from Janco comes in two pieces and cannot be put together by one person in the best of conditions. Municipal Pipe & Fabricating submitted the second low bid of $40,194.68. Municipal Pipe and Fabri- cating's clamp does meet the specifications. We recommend Municipal Pipe & Fabricating be awarded this contract. b. Proposed Ordinance No. 50425 -5, will award the bid for the preparation and painting of swimming pools. Bids were mailed to six vendors; three proposals were received. H. B. Hamilton Construc- tion submitted the low bid of $11,600. We recommend the low bidder, H.B. Hamilton Con- struction Co., be awarded this contract. C. Proposed Ordinance No. 50425 -6, will award the bid for the annual cement stabilized sand contract. Bids were mailed to six vendors and five proposals were received. The lowest bid is an alternate product, offered by Coastal Cement Sand. This product does not meet our specifications. The next low bidder, Stabilized Products, Inc. meets our specifications and submitted a bid of $54,350. We recommend the low bidder Stabilized Products, be awarded this contract. d. Proposed Ordinance No. 50425 -7, will award the bid for the annual oil and grease contract. Bids were mailed to four vendors and two bids were received. Baytown Oil Sales submitted the low bid on items 1 and 2 and 4 - 7; Chickering Oil & Supply submitted the low bid on item 3. The total amount bid is $17, 432.42, representing a 2% decrease over last year's bid. 50425 -14 Minutes of the Regular Meeting - April 25, 1985 We recommend Baytown Oil Sales be awarded the contract on items 1 and 2 and 4 - 7, and Chickering Oil & Supply be awarded the contract on item 3. e. Proposed Ordinance No. 50425 -8, will award the bid for the oil and gas lease. Bids were mailed to 13 vendors and we received one bid. Trace Oil & Gas Co. submitted a bid of $6,345. We recommend Trace Oil & Gas Co. be awarded the contract for oil and gas lease. f. Proposed Ordinance No. 50425 -9, will approve the contract for an emergency diesel engine drive for high service pump for BAWA. Bids were mailed to three vendors. One bid was received. These bids were opened on April 15 and are for the supply and installation of a diesel engine to drive one of the high service pump at BAWA as a auxiliary source in case of electrical power failure. Braband Building System, Inc. submitted a bid of $78,653. This bid appears to be reasonable and it is recommended that the contract be awarded to this firm. The BAWA Board has reviewed and endorsed this recommendation. g. Proposed Ordinance No. 50425 -10, will authorize final payment on the I -10 water line. The 12" PVC water main for this project has been installed by David Wight Construction Company in accordance with the plans and specifications. This work has been inspected by the City of Baytown and the Texas Highway Department. The original contract was awarded in the amount of $119,204. One Change Order was approved for the deletion of 417 L.F. of 12" PVC line, 240 L.F. of 6" PVC line and miscellaneous assessories, i.e., gate valves, C.I. tees, and a fire hydrant. The deletion of this work amounts to $10,181.30, thus bringing the adjusted contract to $109,022.70. Furthermore, an additional 261 L.F. segment of 12" PVC water line was deleted resulting in the lower final cost of the project. The completed work amounted to $95,494.50. The contractor has been paid $89,202.50, leaving a balance due of $6,292. We recommend that the final payment be made to David Wight Construction Company in the amount of $6,292. 19 iW 50425 -15 Minutes of the Regular Meeting - April 25, 1985 h. Proposed Ordinance No. 50425 -11, will authorize final payment to Hubco, Inc. for the 1984 Street Improvement Program. The contractor, Hubco, Inc., has completed the 1984 Street Improvement Program in accordance with the plans and specifications. The original contract was awarded in the amount of $516,794.15. One Change Order was executed in the amount of $2,966.33 thus bringing the adjusted contract to $519,760.48. The total work performed to date is in the amount of $510,629.11 -- an underrun of $9,131.37 The contractor has been paid $505,522.82, leaving a balance due of $5,106.29. We recommend that final payment be made to Hubco, Inc. in the amount of $5,106.29. Councilman Fuller moved to adopt the Consent Agenda with the exception of Item e; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Dickens Mayor Hutto Nays: None ORDINANCE NO. 4137 AN ORDINANCE ACCEPTING THE BID OF MUNICIPAL PIPE AND FABRICATING FOR THE ANNUAL REPAIR CLAMP CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF FORTY THOUSAND ONE HUNDRED NINETY -FOUR AND 681100 ($40,194.68) DOLLARS. (Proposed Ordinance No. 50425 -4) ORDINANCE NO. 4138 AN ORDINANCE ACCEPTING THE BID OF H. B. HAMILTON CONSTRUC- TION COMPANY FOR THE PREPARATION AND PAINTING OF SWIMMING POOLS AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF ELEVEN THOUSAND SIX HUNDRED AND N01100 ($11,600.00) DOLLARS. (Proposed Ordinance No. 50425 -5) PROPOSED ORDINANCE NO. 4139 AN ORDINANCE ACCEPTING THE BID OF STABILIZED PRODUCTS, INC. FOR THE ANNUAL CEMENT STABILIZED SAND CONTRACT AND AUTHOR- IZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF FIFTY FOUR THOUSAND THREE HUNDRED FIFTY AND N01100 ($54,350.00) DOLLARS. (Proposed Ordinance No. 50425 -6) 50425 -16 Minutes of the Regular Meeting - March 25, 1985 ORDINANCE NO. 4140 AN ORDINANCE ACCEPTING THE BID OF BAYTOWN OIL SALES AND CHICKERING OIL AND SUPPLY COMPANY FOR THE ANNUAL OIL AND GREASE CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF SEVENTEEN THOUSAND FOUR HUNDRED THIRTY -TWO AND 42/100 ($17,432.42) DOLLARS. (Proposed Ordinance No. 50425 -7) ORDINANCE NO. 4141 AN ORDINANCE APPROVING A CONTRACT BETWEEN BRABAND BUILDING SYSTEMS, INC. AND THE BAYTOWN AREA WATER AUTHORITY FOR THE INSTALLATION OF A DIESEL ENGINE DRIVE FOR A HIGH SERVICE PUMP; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 50425 -9) ORDINANCE NO. 4142 AN ORDINANCE AUTHORIZING FINAL PAYMENT TO DAVID WIGHT CONSTRUCTION COMPANY FOR THE WATER MAIN ALONG I -10 BETWEEN READING BUICK AND THE REST PARK; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 50425 -10) ORDINANCE NO. 4143 AN ORDINANCE AUTHORIZING FINAL PAYMENT TO HUBCO, INC. FOR THE 1984 STREET IMPROVEMENT PROGRAM; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 50425 -11) For bid tabulations, see Attachments "B" through "F." Consider Proposed Ordinance, Awarding Bid for Oil and Gas Lease _ Councilman Johnson moved to adopt the ordinance; Councilman Fuller seconded the motion. Councilman Fuller stated that he seconded the motion based on the explanation of the city attorney that council has complete control of the situation and the fact that the operator is interested in protecting his interests to the adjoining property. This has nothing to do with how he would react to a request to drill. Councilman Philips stated that as he understood the lease, the operator is bidding to secure the lease with the understanding that council may or may not grant him a drill site at some future time. Councilman Dickens stated that he understood that council would not be granting a drilling permit, but still felt that a trade off is involved. The vote follows: Ayes: Council members Philips, Johnson, and Fuller Mayor Hutto Nays: Council members Simmons and Dickens 50425 -17 Minutes of the Regular Meeting - April 25, 1985 ORDINANCE NO. 4144 AN ORDINANCE ACCEPTING THE BID OF TRACE OIL AND GAS COMPANY FOR AN OIL AND GAS LEASE; AUTHORIZING AND DIRECTING THE MAYOR AND THE CITY CLERK TO EXECUTE AND ATTEST TO SUCH OIL AND GAS LEASE AGREEMENT; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. For bid tabulation, see Attachment "G." Recess Into Executive Session to Discuss Pending and Contemplated Litigation and Real Estate Acquisition Mayor Hutto recessed into executive session to discuss pending litigation and real estate acquisition. When the open meeting reconvened, Mayor Hutto announced that no action was necessary due to the executive session. National League of Cities Economic Development Seminar Mayor Hutto called attention to the seminars being sponsored by the National League of Cities on economic development at various locations. Council members Dickens, Simmons, Johnson and Philips indicated that they might consider attending. Reba Eichelberger Inquires Concerning Executive Session In response to inquiry from Ms. Eichelberger, Mayor Hutto announced again that the executive session was for the purpose of discussing pending litigation, contemplated litigation and real estate acquisition and that there was no action to be taken as a result of the executive session. The city attorney explained that the normal procedure is to include a list of the properties on which offers are to be made prior to institution of condemnation proceedings, but the attorneys were not prepared to take any properties to the council as they had originally planned; therefore, no ordinance was prepared. However, he pointed out that that ordinance is not privy to public knowledge prior to discussion by council in executive session. The ordinance becomes an open record only after adoption by council. Adjourn There being no further business to be transacted, the meeting was adjourned. Eileen P. Hall, City Clerk Attachment "A" MEMORANDUM TO: Fritz Lanham, City Manager FROM: Bobby Rountree, Director Parks and Recreation DATE: April 23, 1985 SUBJECT: Brownwood Park Development - Site Plan The Brownwood Park site plan is in compliance with the FEMA guidelines and conforms to the park concept included in the Land Management and Use Plan adopted by the City Council in August of 1984. Tke' concept included (1) interior fishing lakes, (2) fishing piers, (3) boat ramps, (4) natural areas, (5) nature and jogging trails, and (6) picnic areas. The area should be developed in phases as have most of our other large parks. These phases can be initiated as time and funding permits. The amount of development to occur may be left at the discretion of the Mayor and City Council. I have indicated a 1 minimum amount of development during Phase I, II, and III with alternates that I feel will increase the use of the area significantly. '' evelopment of the areas would not occur until after clean--up has been accomplished., It is my opinion that a six foot fence should be constructed on the east property line stretching from the south side of Crow Road to the north side of Shreck Street. This fence will need to be constructed whether there is a developed park or a natural area created. Its purpose is to (1) prevent motor vehicles from using the property as a "mudding" area, (2) prevent dumping, (3) prevent overnight visitors, and (4) serve as a security barrier for the property. Cost Estimate (3,200 L.F. @ $6.00) $ 19,200.00 The purpose for developin& the exterior portions of the property initially is to provide access to the bays by the general public. The shoreline offers over three miles of access. These areas will be used for bank and wade fishing, crabbing and picnicing. The following are recommended phases of development. PHASE I Phase I includes the regular mowing and litter removal of the southern shoreline (28 +- Acres) bordering Scotts Bay. Barrier posts and cable would be installed on the north side of a portion of Crow Road and along Mapleton for security of the remainder of the property. 1 Cost Estimate: Barrier posts and cable (11,200 L.F. @ .55) $ 6,160.00 Additional Personnel - 0 - Additional Equipment - 0 - $ 6,160.00 Alternates: 1. Install 25 picnic tables $ 5,000.00 2. Construct one boat ramp 35,000.00 $ 40,000.00 PHASE II Phase II includes the regular mowing and litter removal of the northern shoreline (25 +- Acres) bordering Burnet Bay. Barrier posts and cable would be installed along the south side of Bayshore Drive from Shreck to the intersection of Bayshore and West Bayshore for security of the remainder of the property. Cost Estimate: Barrier posts and cable (5,200 L.F. @ .55) $ 2,860.00 *Additional Personnel - 0 - *Additional Equipment - 0 - $ 2,860.00 Alternates: 1. Install 25 picnic tables $ 5,000.00 2. Construct one boat ramp 35,000.00 $ 40,000.00 *The use of chemicals to spray the area will reduce the need for additional personnel and equipment. PHASE III Phase III includes the regular mowing and litter removal of the western shoreline (20 +- Acres) bordering Crystal Bay. Barrier posts and cable would be installed along the east side of Bayshore Drive for security of the remainder of the property. Cost Estimate: Barrier posts ai * *Personnel - one two Equipment - one one id cable (5,000 L.F. @ .55) six month Equipment Operator six month Parks Caretaker is tractor and mowing attachment pick -up P) $ 2,750.00 8,000.00 14,000.00 14,000.00 4,000.00 $47,750.00 Alternates: 1. Install 25 picnic tables $ 5,000.00 2. Construct one boat ramp 35,000.00 $40,000.00 * *Phases I, II, and III will total 73 +- acres. Additional part time personnel will be needed for continued maintenance, mowing, and litter removal. PHASE IV Phase IV includes the development of the interior portions of the property. This includes an environmental interpretative area (natural area), two interior fishing lakes, picnic facilities, hike and bike trails, RV camping facilities, and fishing piers. The general outline of the lakes was developed according to the property elevations. Exact location of the lakes will be determined after a topographical survey has been completed. Wiers will be constructed to control the water level of the lakes. The Texas Fish and Wildlife Department will be involved in establishing the depths of the lakes as well as the types of natural grasses to be planted around the lake perimeters. I have met with them about this project. They approve of the plan and feel the lakes will help establish fish hatcheries and nurseries. I do not have a cost estimate for developing (dredging and bulldozer work) tite lakes at this time. A park maintenance facility should be developed on Crow Road as Phase IV is implemented. The facility would be fenced with a small storage building included. Cost Estimate: Personnel - one full one full Equipment - one trace Maintenance Facility building SUMMARY time Equipment Operator $16,000.00 time Parks Caretaker II 16,000.00 for and mowing attachment 14,000.00 - fencing and storage 20,000.00 $66,000.00 In summary, the property can be developed fully or partially as funds are available. It is my recommendation that we attempt to develop the area in phases. Although Baytown is located on the Bay, we have very limited public access to it. 3 The following is a summary of the minimum development costs and suggested time table. They do not include boat ramps, fishing piers; etc. YEAR TOTAL CUM. TOTAL 1. East property line fence construction 1985 -86 $19,200.00 2. Phase I 1985 -86 Barrier posts and cable (11,200 L.F. @ .55) $ 6,160.00 Additional Personnel - 0 - Additional Equipment - 0 - $ 6,160.00 $25,360.00 3. Phase II 1986 -87 Barrier posts and cable $ 2,860.00 (5,200 L.F. @ .55) Additional Personnel - 0 - Additional Equipment - 0 - $ 2,860.00 $28,220.00 4. Phase III 1987 -88 Barrier posts and cable $ 21750.00 (5,000 L.F. @ .55) Personnel - one six month Equipment Operator 8,000.00 two six month Parks Caretaker I's 14,000.00 Equipment - one tractor and mowing attachment 14,000.00 one pick -up 9,000.00 $47,750.00 $75,970.00 5. *Phase IV 1988 -89 Personnel - one full time Equipment Operator $16,000.00 one full time Parks Caretaker II 16,000.00 Equipment - one tractor and mowing attachment 14,000:00 Maintenance Facility - fencing and storage building 20,000.00 $66,000.00 $141,970.00 *Dredging of lakes not included. 4 W r, Facilities that may be added to any phase: 1. Fishing piers (6) (100' -200') $25,000.00--$50,000.00 ea. 2. Boat ship facility (4) (100') $40,000.00 ea. 3. Boat ramps (5) $39,000.00 ea. 4. Picnic shelters (4) $10,000.00 ea. 5.. Picnic tables $200.00 ea. Bobby Rountree, Director Parks and Recreation Department BR /as 5 CITY OF BAYTOWN BID TABULATION LE: ANNUAL REPAIR CLAMP CONTRACT NUMBER: ;8502 -55 4 -16 -85 2:00 P.M. Attachment "B" JANCO PIPE 8 FAB CO 1 MUNICIPAL PIPE 8 FAB; TEM 1 QTY ; UNIT 1 DESCRIPTION _ ;UNIT PRICE;EXT. PRICE;UNIT PRICEIEXT. PRICE; 1 1 ANNUAL REPAIR CLAMP CONTRACT; ;38,711.271 1540,194.68; per specifications. WARRANTY: 1 ; 1 STANDARD FACTORY 1 ; 1 MANUFACTURER'S 1 ; DELIVERY: 1 1 -3 WEEKS; ; STOCK TO 14 DAYS ; SUPPLY POINT: ; 1356 KRESS ; HOUSTON, TEXAS i HOUSTON, TX 77020 i i i i i i I i 1 i 1 1 1 SPECIAL CONDITIONS: 1 1 THE FULL CIRCLE 1 1 i 1 CLAMP IS NOT AN •i i 1 APPROVED EQUAL. THE CLAMP COMES IN TWO ; ! = 1 PIECES AND CAN NOT ; ! BE PUT TOGETHER 1 EASILY BY ONE PERSON: 1 1 i i i i i i 1 i 1 i i i i i i i •i i i i i i i i i i i i i i 1 t t 1 1 I 1 1 1 1 1 1 1 1 ! 1 I 1 1 1 1 1 1 1 1 = 1 1 1 1 1 1 1 1 i I 1 f 1 1 I 1 1 1 1 1 1 1 1 1 1 1 t 1 1 1 1 1 j 1 1 1 1 1 1 1 ;Bids were mailed to 1 7 vendors; 1 1 1 1 ;5 responded. 1 ' 1 1 � CITY OF BAYTOWN page 2 BID TABULATION TLE ANNUAL REPAIR CLAMP CONTRACT D NUMBER: 48502 -55 TE: 4 -16 -85 2:00 P.M. UTILITY SUPPLY COMP I THE ROHAN COMPANY ; ITEM ; QTY ; UNIT DESCRIPTION _ ;UNIT PRICEIEXT. PRICE!UNIT PRICEIEXT. PRICE; i i i i i i i i ANNUAL REPAIR CLAMP CONTRACT; ;540,676.78; ;540,194.66; per specifications. WARRANTY: ; MANUFACTURER-SKY ; ROCKWELL MANUFACTURER DELIVERY: ; STOCK TO 7 DAYS 2 - 3 WEEKS j SUPPLY POINT: ; 6825 WALLISVILLE RD ; HOUSTON, TEXAS ; HOUSTON, TX 77020 1 0 t i i i i i I f 1 i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i CITY OF BAYTOWN page 3 BID TABULATION 'ITLE: ANNUAL REPAIR CLAMP CONTRACT M NUMBER: #8502 -55 )ATE: 4 -16 -85 2:00 P.M. GOLDEN TRIANGLE PIPE; ; ITEM ; QTY ; UNIT ; DESCRIPTION ;UNIT PRICE;EXT. PRICE;UNIT PRICE;EXT. PRICE; ANNUAL REPAIR CLAMP CONTRACT; 1$40,780.48; ; per specifications. WARRANTY: 1 YEAR ; ; DELIVERY: STOCK TO 7 DAYS SUPPLY POINT: CHEEK, TEXAS s i i i t i i i i i i i i i i i i t i i i i i i i 1 t i i i i i i i I 1 1 1 1 1 f 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Attachment "C" CITY OF BAYTOWN BID TABULATION iTLL: PREPARATION AND PAINTING OF SWIMMING POOLS NUMBER: #8503 -62 JE: 4 -16 -85 2:00 P.M. ITEM QTY UNIT DESCRIPTION H. B. HAMILTON CONST HANCOCK POOL SERVICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE 1 2 EACH PREPARATION AND PAINTING OF 5,800.00 $11,600.00 N. C. FOOTE POOL AND $12,050.00 MCELROY POOL, per specs. $ 5,500.00 TOTAL: $11,600.00 $17,500.00 DELIVERY: AS REQUI ED MAY-7, 1985 Bids were mailed to six I i vendors, and three responded. CITY OF BAYTOWN PAGE 2 BID TABULATION TITLE: PREPARATION AND PAINTING OF SWIMMING POOLS BID NUMBER: #8503 -62 DATE: 4 -16 -85 2:00 P.M. WALKER SYSTEMS ITEM 1 ; QTY I ; UNIT I ; DESCRIPTION 1 1 1 1 ;UNIT PRICEIEXT. PRICEIUNIT PRICE;EXT. PRICE; 1 1 t 1 1 1 1 I i i i i i t 1 2 ; EACH i PREPARATION AND PAINTING OF ; 9,397.50 ;$18,795.00; N. C. FOOTE POOL AND MCELROY POOL, per specs. 1 1 1 1 TOTAL: :S18,795.00; DELIVERY: 15 DAYS ; 1 1 1 I 1 1 1 I 1 1 1 l 1 I 1 1 1 t 1 1 1 1 1 1 1 1 1 1 1 i 1 1 1 I 1 1 1 1 1 1 1 1 1 t 1 1 1 1 1 1 i i 1 1 1 1 1 I 1 1 1 1 1 1 1 I 1 1 t 1 1 1 1 1 1 t 1 1 1 1 S 1 1 1 1 t 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 t 1 1 1 1 1 1 1 1 1 , 1 1 t Attachment "D" CITY OF BAYTOWN BID TABULATION fT ANNUAL CEMENT STABILIZED SAND CONTRACT - REBID [D NUMBER: n8503 -65 4TE: 4 -18 -85 2:00 P.M. STABILIZED PRODUCTS 1 PARKER BROTHERS ; ITEM 1 QTY 1 UNIT 1 DESCRIPTION 1 1 1 1 1 1 ;UNIT PRICEIEXT. PRICEIUNIT PRICEIEXT. PRICEI i i i i i i I It 1 1 ANNUAL CEMENT STABILIZED 1 1 1 1 1 1 1 SAND CONTRACT, 1 1 1 per specifications. 1 1 1 1 1 1 1 1 1 1 1 •1 1 13000 1 TONS 1 1 -1/2 SK /TON 1 11.50 1$34,500.001 14.62 1 §43,860.001 1 1 1 1 1 1 1 1 2 11000 1 TONS 1 2 SK /TON 1 12.80 1512,800.001 16.28 1$16,280.001 3 1 S00 1 TONS 1 2 -1/2 SK /TON 1 14.10 . :$ 7,050.001 18.25 1$ 9,125.001 i i i i i i i i 1 1 1 TOTAL: 1 1554,350.001 1$69,265.001 1 1 1 DELIVERY: 1 AS REQUIRED 1 2 DAYS 1 1 1 1 1 1 1 1 1 1 1 1 1 1 ALTERNATE: Same 1 1 1 1 1 1 1 product but F.O.B. 1 1 1 1 1 1 1 their plant. 1 1 1 1 1 1 1 1 -1/2 sk 1 8.60 1 1 1 1 1 1 1 2 sk 1 9.90 1 1 1 1 i i 1 2 -1/2 sk 1 11.20 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Bids were mailed to 6 1 1 1 1 1 1 1 vendors, 4 responded. 1 1 1 1 1 CITY OF BAYTOWN page 2 BID TABULATION ITLE: ANNUAL CEMENT STABILIZED SAND CONTRACT - REBID NUMBER: #8503 -65 ATE: 4 -18 -85 2:00 P.M. ANAHUAC TOWING 1 M a C MATERIALS 1. ITEM 1 QTY 1 UNIT 1 DESCRIPTION ; 'UNIT PRICQ EXT. PRICE; UNIT PRICE!EXT. PRICE; i i i i i i I NO RESPONSE i ANNUAL CEMENT STABILIZED ; SAND CONTRACT, per specifications. 0 1 13000 1 TONS 1 -1/2 SK /TON 1 11.65 1934,950.00; i i i i i i i i 2 11000 1 TONS 1 2 SK /TON 1 12.90 1$12,900.001 1 1 3 1 500 1 TONS 1 2 -1/2 SK /TON 1 14.15 1$ ',075.001 1 1 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 1 1 1 TOTAL: 1 1$54,925.001 1 1 i i i i i i i i 1 1 1 DELIVERY: 1 AS NEEDED 1 1 1 i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i CITY OF BAYTO'WN PAGE 3 BID TABULATION TLt: ANNUAL CEMENT STABILIZED SAND CONTRACT - REBID NUMBER: #8503 -65 ATE: 4 -18 -85 2:00 P.M. COASTAL CEMENT SAND 1 SUNBELT TRUCKING ; ITEM QTY 1 UNIT 1 DESCRIPTION ;UNIT PRICEIEXT. PRICE;UNIT PRICEIEXT. PRICE; ANNUAL CEMENT STABILIZED INO RESPONSE SAND CONTRACT, per specifications. 1 13000 1 TONS 1 1 -1/2 SK /TON ; 12.10 1$36,300.00; 11 1 1 I ( 1 1 1 1 1 1 1 1 1 I 1 1 2 11000 1 TONS 1 2 SK /TON 1 13.40 1513,400.001 1 1 3 1 500 1 TONS 1 2 -1/2 SK /TON 1 14.70 1$ 7,350.001 1 ; 1 1 1 1 1 1 •1 1 1 1 1 1 1 1 0 1 1 1 1 TOTAL: 1 1$57,050.001 1 1 1 1 1 1 1 1 1 1 : 1 I DELIVERY: 1 AS REQUIRED 1 1 1 1 1 1 1 1 1 1 1 ALTERNATE: • "" ** 1 10.50 1$31,500.001 I I 1 1 : This bid is an unsolicited 1 1 1 1 : 1 1 I alternate. Vendor is 1 11.80 1511,800.001 1 1 : 1 1 offering Cement Stabilized 1 1 1 Is 1 1 1 I Gypsum as opposed to cement : 13.10 I$ 6,550.001 1 I 1 1 1 stabilized sand. The gypsum: 1 1 1 is a much finer aggretate 1 : : 1 (almost powder) than we I : 1 : requested. It is also slightly 1 1 I I 1 I 1 radioactive. I 1 1 1 1 1 : 1 TOTAL: I 1$49,850.00: 1 I i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i 1 1 1 1 1 1 t 1 I 1 I t I I I 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 J 1 I 1 1 1 1 1 i 1 I 1 i 1 1 A 1 CITY OF BAYTOWN BID TABULATION 'ITLE: ANNUAL OIL AND GREASE CONTRACT ID NUMBER: ##8503 -64 ATE: 4 -18 -85 2:00 P.M. Attachment "E" BAYTOWN OIL SALES ; CHICKERING OIL & SUP! ITEM ; QTY 1 UNIT ; DESCRIPTION 1 ; !UNIT PRICE!EXT. PRICEIUNIT PRICEIEXT. PRICE! i i i i i i i i ANNUAL OIL GREASE CONTRACT per specifications. ; 1 ; ; HEAVY DUTY MOTOR OIL 1$ 1,270.321 1s 1,595.941 1 1 1 1 1 1 1 2 1 1 HEAVY DUTY MOTOR OIL 1$ 4,837.251 1s 5,428.501 3 1 1 1 SOLVENT 1s 1,608.751 1s 1,311.751 4 1 1 1 MULTI - PURPOSE GREASE AND 1 1s 1,023.641 1s 1,412.56; 1 1 ! GEAR OIL ! 1 1 1 1 5 1 1 ! EXTREME PRESSURE GREASE, 1 1$ 3,140.761 1$ 3,611.151 1 1 1 MULTI- VISCOSITY OIL, 1 1 1 1 1 1 ! ! AUTOMATIC TRANSMISSION FLUID! 1 1 1 1 1 1 1 AND TRACTOR FLUID ! 1 ! ! ! 1 1 1 1 1 1 ! 1 6 1 1 1 AUTOMATIC TRANSMISSION, ! 1s 5,232.701 1s 5,536.851 1 1 1 TRACTOR, AND HEAVY DUTY 1 1 1 1 1 1 1 1 1 HYDRAULIC FLUID 1 1 1 1 ! 1 1 ! 1 1 7 ! 1 1 HEAVY DUTY MOTOR OIL ! is 616.001 1s 627.001 1 1 1 1 ! 1 1 1 1 1 ! 1 1 1 1 ! 1 1 1 1 TOTAL: ! 1$17,729.421 1519,523.751 I 1 1 1 1 1 ! 1 1 1 1 1 1 ! ! 1 1 DELIVERY: 1 5 DAYS ARO 1 3 DAYS ARO ! 1 1 1 1 1 1 1 1 ! 1 ! ! 1 1 1 1 1 ! 1 1 1 1 1 1 1 1 1 ! ! 1 1 1 ! 1 ! ! 1 1 1 1 1 1 1 ! 1 1 ! Bids were railed to 4 ! ! 1 1 1 1 ! 1 1 vendors, 3 responded. 1 1 1 1 1 CITY OF BAYTOWN BID TABULATION [Tk' ANNUAL OIL AND GREASE CONTRACT 10 NUMBER: ##8503 -64 ATE: 4 -18 -85 2:00 P.M. PAGE 2 PACER LUBRICANTS SOUTHWEST SOLVENTS ; ITEM ; QTY ; UNIT ; DESCRIPTION ;UNIT PRICEIEXT. PRICEIUNIT PRICE;EXT. PRICE; I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 ANNUAL OIL GREASE CONTRACT ; ;NO BID ; NO RESPONSE ; per specifications. 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 1 0 0 0 i i i i i i i i • i i i i i i i i i i i i i i i i i i i i i i i i i 1 i i i i i i i i 1 i i i i i 1 1 1 i 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 1 t 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I I I 1 1 1 1 1 1 t 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 t 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 I 1 1 1 1 1 1 t 1 1 1 1 1 I 1 1 1 t 1 I 1 1 1 1 1 1 1 1 1 t 1 1 1 I 1 1 t 1 1 1 1 1 1 1 1 I 1 I 1 I 1 1 1 1 1 I 1 t 1 1 1 1 1 I 1 I I 1 1 1 1 1 1 1 1 i 1 1 1 1 1 t 1 1 1 1 1 1 1 1 I t 1 1 1 1 1 1 1 i 1 1 1 1 -� z ' r 0 Immrna a�N U) �t 0p U) { D n o r Z D -� r a m N 0 a Z N 0 0 =Irll y n r n .n zb i c fn (o � sa co Z a m N 0 a Z N 0 0 =Irll o ct to co Dv �l Z L �I �� Cm IJI 'BO^ ct to CITY OF BAYTOWN BID TABULATION ITLE: OIL AND GAS LEASE ID NUMBER: 48503 -67 ;TE: 4 -19 -85 2:00 P.M. Attachment "G" TRACE OIL & GAS CO. ITEM ; QTY ; UNIT ; DESCRIPTION ; ;UNIT PRICEIEXT. PRICEIUNIT PRICEIEXT. PRICE; 1 ; 30 ;ACRES ; OIL AND GAS*LEASE, ; 211.50 ;5 6,345.00; per specifications. 1 1 t 1 1 1 I 1 1 t 1 1 I 1 1 1 1 1 1 1 1 1 1 1 •; 1 1 I 1 I I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 I 1 1 1 1 1 1 1 1 1 I I 1 t 1 1 1 I 1 1 1 1 1 I i 1 1 1 1 1 1 1 1 1 I 1 1 1 1 t 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1