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1985 03 14 CC Minutes50314 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN March 14, 1985 The City Council of the City of Baytown, Texas, met in regular session on Thursday, March 14, 1985, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following attendance: Fred T. Philips Jimmy Johnson Ron Embry *Gerald Dickens Roy L. Fuller Allen Cannon Fritz Lanham Larry Patterson Randy Strong Eileen P. Hall Absent: Perry M. Simmons Councilman Councilman Councilman Councilman Councilman Mayor City Manager Assistant City Manager City Attorney City Clerk Councilman The meeting was called to order with a quorum present. The invocation was offered by Councilman Johnson, afterwhich the following business was conducted. Consider Minutes for the Regular Meeting Held February 28, 1985 Councilman Philips moved for approval of the minutes for the meeting held on February 28, 1985; Councilman Embry seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Embry and Fuller Mayor Cannon Nays: None Receive Petitions No petitions were presented. City Manager's Report Child Safety Seat Law - Council had received a letter AMIN from the Optimist Club of San Jacinto encouraging Council to express support of enforcement of the child safety seat law. This was discussed briefly at the last Council meeting, and at that time, Council did indicate its support of enforce- ment of this statute. 50314 -2 Minutes of the Regular Meeting - March 14, 1985 Since that time, the city manager collected data that reflects during the fist two months of this year twenty -seven tickets have been issued. The law became effective on January 1. It is obvious that the law is being enforced; therefore, the city manager suggested that he respond to the letter indicating that Council has expressed support of the enforce- ment of not only this law, but other traffic regulations; Council had no objections. Councilman Johnson pointed out that the letter was dated February 28 which was the date of the Council meeting when Councilman Philips had requested information on this. He requested that that information be included in the response. Councilman Philips suggested that perhaps the Baytown Sun could help to disseminate the fact that the new law is Now in existence. Loop 201 at Elvinta - Some of the Council members have received calls from people residing in the Cedar Bayou area regarding the plans and the contract for construction of the east end of Loop 201. One of the people who was con- cerned about this called the highway department and was told that the contract had not been awarded and that his comments should be directed to the city. Fritz Lanham, City Manager, reminded Council that the contract for this construction was awarded two months ago. Back in September, the administration brought the plans for this phase of the Loop 201 construction to Council, and at that time, called attention to the fact that this construction would in effect close off two of Baytown's north /south streets that are important to the east side of town -- McKinney and Elvinta. Also, the administration indicated that the highway department had held hearings on this project in 1960 and again in 1973. The staff did speak with representatives of the highway department about the possibility of a change that would provide for an overpass at at least one of these °streets with particular interest directed toward Elvinta. The highway department indicated that this would be very costly and would delay the project for several additional years. One of the reasons for the delay is that this is a partially federally funded project, and the highway department would have to resubmit changes to the federal agencies. They also indi- cated that the roads were so close that overpasses would need to be extended on down and the overpass and frontage road could not be provided within existing right of way at Elvinta. In view of that, the administration recommended that Council approve the plans, but that at the next meeting a resolution be presented asking that some changes be made that would provide for an overpass in some matter, especially at Elvinta. That resolution was adopted and was forwarded to the State Highway Commission. Along about that same time, the Chairman of the State Highway Commission was in Baytown at the Chamber of Commerce luncheon, and the city manager mentioned the problem to him. They were aware of the problem, but bids were taken as originally planned. 50314 -3 Minutes of the Regular Meeting - March 14, 1985 According to the plans, traffic that can presently go across Highway 146 and go north will no longer be able to do so. They will have to make a right, go down, make a U -turn and come back, or another possibility is to get on Highway 146 and there will be an overpass on Highway 146 that can be utilized to make a left to go north. One thing that had been discussed was during the time that the service roads are being used is to get the highway department to put in signalization at that location to give a crossing there during that period. Mr. Lanham felt that one of the problems with this suggestion?is the fast traffic coming over the overpass approaching that intersection and having to stop. *Councilman Dickens present. Councilman Johnson said that the highway department should be interested in input since the first hearing was held 25 years ago and the second hearing was held 12 years ago. The area north was not developed 25 years ago. Mayor Cannon pointed out that Council had adopted a resolution requesting that alternatives be considered. Since the Mayor had received a call, he contacted the highway department and the highway department representative said that the resolution was considered, but the decision was made that the traffic flow would not support a redesign; therefore, the contract was let on basis of original design. Mayor Cannon felt that if there is the possibility to do anything about this, this is the time, and he suggested that Council schedule a work session with the highway depart- ment. A couple of citizens who live along Elvinta addressed Council and pointed out that this route is crucial during evacuation efforts. Another point was that Cedar Bayou Junior School is located there, and the proposed plans would force school traffic to a longer route. Council agreed to schedule a work session with the Texas Department of Highways and Public Transportation for March 28 at 5:00 p.m, postponing the work session with the Planning Commission to April 11 at 5:00 p.m. Sierra Stagecoaches, Inc. - Sierra Stagecoaches, Inc., Seabrook, Texas, has requested a permit from the Texas Rail- road Commission to serve the area between Houston and Port Arthur, which includes Baytown, with transportation of commodities and passengers. Texas Municipal League - At the Texas Municipal League Legislative breakfast, one of the items that was mentioned was the billboard legislation that would mandate cash payments to the owners of signs and billboards by cities that require the removal or reconstruction of those. It was pointed out that this could be a precedent that could apply to other types of regulatory powers that cities have. Bills have -now been introduced that would force this. Texas Municipal League is encouraging local officials to contact their senators and 50314 -4 Minutes of the Regular Meeting - March 14, 1985 representatives to indicate their feelings about this type legislation. If Council would like to do that, the city manager has the information available. Fire Service Outside the City Limits of Baytown - A few days ago, the city manager received a clipping from the Highlands newspaper regarding the plans of the Highlands Volunteer Fire Department to revise the boundaries that that department will serve in the future. Today, the fire chief received a call from the county fire marshal asking about the possibility of Baytown accepting responsibility for an additional area. No written information has been received from the fire marshal, and it was too late to include an item on this agenda; however, an item will be included on the next agenda when the formal letter and map is received from the county fire marshal. The fire marshal divides up the unincorporated areas of the county and asks the various cities and volunteer fire departments to take responsibility. With the added territory, Baytown will only receive additional compensation for more calls. The contracts are set up on a per call basis and not the territory covered. Dr. Patrick Mahan was present. He stated that he offices in Highlands and there was a referendum that was voted down that would have given them tax money. At the time of the election, the department was in the red, and in order to keep the budget balanced, they cut down the area to be served. Mr. Lanham stated that when the formal request is received, the item will be placed on the agenda; however, at the end of March, the volunteers have said that that area will no longer be served. 1985 Street Improvement Program - Bids will be received for the 1985 Street Improvement Program on March 25. Therefore, that item should be on the next agenda. Emergency Generator for City Hall - The work on the emergency generator is complete with the exception of minor cleanup and the work on the contractor's punch list. The generator is in service, and the diesel tank has been relocated from the front of city hall to the side near the new generator. Drainage - Drainage crews have begun work at Alexander and Briarwood. That job is about 50% complete. Also, there are drainage projects that are in progress prior to street paving, for example on Largo at Beaumont. West Homan is also on the street contract and some drainage work was completed there. There was about 3h inches of rain today which caused some street flooding, but no reports of structures flooding have been received. There were many calls about sanitary sewer line problems, but this is a usual occurence during heavy rains. 50314 -5 Minutes of the Regular Meeting - March 14, 1985 Run -Off Election - Council tentatively concurred that should a run -off election be necessary the date for that will be April 27, 1985. Questions /Comments of Council Councilman Johnson mentioned problems with raw sewage on Tompkins Drive. Mr. Lanham stated that while the slip - lining contractor is in that area, the problem there will be addressed. Councilman Fuller extended congratulations to the Parks and Recreation Department for the landscaping work on Garth and Rollingbrook. Councilman Johnson mentioned that there was an ad in the newspaper, and he wondered if there had been a new application for taxi service. The city clerk responded that an application had been picked up, but had not been filed. Councilman Dickens inquired about the pool at Barkely Square. The chief building inspector stated that the owner had placed concrete debris in the pool and will have the pool covered as soon as the weather permits. Councilman Dickens also mentioned that he had received a call from Mr. Schrock, 500 East Lobit, who reported that in the block across the street from him, there are four homes that are owned by an estate. These homes are all in various states of disrepair. He asked the administration to check to see what could be done. Councilman Embry suggested that the state be contacted with regard to designating Spur 55 as a truck route to remove some of the truck traffic from Highway 146. Also, he mentioned that deteriorated condition of Baker Road from Bayway Drive to Decker Drive and requested that the county be urged to take quick action to remedy this situation; Councilman Fuller concurred. Mr. Lanham suggested that a resolution be placed on the next agenda to remind the commissioners that this was included in a recent county bond program. With regard to a driveway problem that is related to a city sewer that failed during the last 18 months at Leonard Derden's residence on Somerset, Councilman Embry asked that the administration look into that situation to determine if the city's facility caused the problem and take proper action. Councilman Johnson mentioned that in the area of the 500 block of East James, there are two houses east of the corner where the school is with a vacant lot in the front and garage apartment in the back that is piled with garbage and debris. He asked that this be looked at to see if there is a remedy to theiproblem. Councilman Dickens felt that this probably is the same location that he was speaking of. 50314 -6 Minutes of the Regular Meeting - March 14, 1985 Hear Report of Emergency Mana event and Preparedness Coordinator Fletcher Hickerson, Emergency Management and Preparedness Coordinator, stated that no action is necessary on the report, but he wanted to bring Council up to date on some of the plans that might be used in the event of enemy attack. It is necessary that local goverment make plans for any emer- gency situation. The federal government started studying the situation of enemy attack in 1980, and PL96 -342 was adopted which stated that an improved civil defense program should be developed and instructed the President to develop plans for relocation of the population during times of international crisis. That law is still in effect. The planning has been going on for some time in the State of Texas. Population pro- tection planning is all inclusive term which includes pre - partation for enemy attack. Evacuation is an option in the event of enemy attack. He mentioned that the effects of blast and heat vary depending on the size of the weapons and the height of the bursts. There is varying opinions concerning the effects of radiation. In any kind of hazard, there are three things that affect the degree of survival as follows: 1. The condition and intensity of the strike; 2. The effectiveness of the plan; 3. The action taken by the public and the individuals. Experts in the field of enemy attack state that the primary targets would be locations where intercontinental balistics are located, military targets and industrial areas or centers of population over 50,000. Therefore, the Houston/ Harris County area does fall under the latter category and is considered a possible target. Those who have studied recognize that there could be time for removal of the population. The crisis relocation plan is simply an effort to plan to get someplace else. If there is time to move, the planning is based on as much as 72 hours for removal. The entire State of Texas has been studied by the Division of Emergency Management to determine the target areas. The plan would be, if there is time, for those in target areas to move to "host areas." Most of Baytown would move to Rusk County. The county seat is Henderson. Those west of Bayway Drive and Lakewood would go to Nacogdoches County, using Highway 146. All of Houston and Harris County is included in the plan and and removal would need to be coordinated with other agencies. The crisis relocation plan is designed to eliminate traffic paths crossing each other. Emergency personnel would be moving back and forth to Montgomery County. 50314 -7 Minutes of the Regular Meeting - March 14, 1985 Along with the crisis relocation plan is camera ready information to be published as a newspaper supplement with shelter instructions for those who do not care to move, along with general information for the non -risk portion of Harris County. FEMA has not asked for any funding in 1986 and there was no funding in 1985; therefore, the current plans are in place. In response to the question concerning the workability of the plan, that would depend on what one considers "working." The plan cannot save everyone, but it would save some of the populace. The plan is available, mainly to be kept on the shelf, hopefully never to be used. Arthur Morgan Will Appear Arthur Morgan appeared before city council to discuss what he felt to be discrepancies in a citation that he had received due to a traffic accident. Mayor Cannon informed Mr. Morgan that the proper place to point -out discrepancies in a citation would be before the Municipal Court Judge. He also informed Mr. Morgan that if he had a problem with the officer that the proper place to bring that problem would be to the City Manager. Mr. Morgan thanked the Mayor and left the meeting. Consider Proposed Ordinance, Repealing Ordinance No. 4061, Authorizing Demolition of Buildings at 115- 117 -119 West Texas Avenue At a previous Council meeting, Dr. Mahan with the Down- town Action Group appeared before Council asking to be allowed to work with the administration and Mr. Calcarone to attempt to save the buildings at 115 -117 -119 West Texas Avenue. Council granted Dr. Mahan's request. The administration has worked with the Downtown Action Committee concerning this item and has reached the following compromise. 1. The buildings must be made secure from entry and secure from future water damage due to rain. 2. All electrical, plumbing and air conditioning work installed by unlicensed people working without a permit must be removed. 3. After the buildings have been secured, no work will be done without the appropriate permits being issued as required by city ordinance. 4. If the buildings begin to deteriorate again, it is agreed that they will be taken before the Urban Rehabilitation Board for action consistent with the Urban Rehabilitation Ordinance. 50314 -8 Minutes of the Regular Meeting - March 14, 1985 The administration was advised that Item No. 2 had been done and a time was scheduled to go and inspect the buildings; however, Mr. Cramer has reported back that this work has not been done. Wtih regard to Item No. 1, one of the buildings has a large hole in the roof. The city manager noted that there continues to be dis- agreement between Mr. Calcarone and the City of Baytown Inspection Department as to what was put in by licensed people and what was not. The administration was prepared to recommend the rescinding of the ordinance, but in view of the recent developments, the administration cannot recommend repeal of the ordinance. A possibility is to allow more time if that is what Council would like to do. Dr. Mahan stated that he too felt that the situation between the City of Baytown Inspection Department and Mr. Calcarone had been resolved, but it appears that there now is a stalemate in the process. The Downtown Action Committee is disappointed that no compromise could be reached to satisfy all parties. Mr. Calcarone addressed Council stating that from his viewpoint everything that was to be removed from the buildings has been removed. Jack Cramer, Chief Building Inspector, was present and stated that everything having to do with plumbing from the floor upward needed to be removed. Council concurred that Mr. Calcarone would be given one more opportunity to remove all work performed by unlicensed people. Mr. Mahan agreed that he would work with the City of Baytown Inspection Department and Mr. Calcarone once again. This time Mr. Cramer will write a letter to Mr. Calcarone specifying exactly what needs to be done in order to comply and hand that letter to Mr. Calcarone in the presence of Dr. Mahan. Since the administration fel, to be secured from further damage agreed that he would place a tarp the roofA Mr. Calcarone plans to replace it at some point, but was point. t that the building needs due to weather, Mr. Calcarone over the large hole in remove the roof and unable to specify at what Mr. Calcarone agreed to comply with the four conditions set forth by the administration. Council assured Mr. Calcarone that this was the very last extension of time that he would be granted. 50314 -9 Minutes of the Regular Meeting - March 14, 1985 Consider Proposed Ordinance, Establishing a Stop Sign for McKinney Road at Massey Tompkins Since there is an item under the consent agenda to award bids for Massey Tompkins curve straightening, the administration, along with the traffic commission is recommending approval of the ordinance establishing a stop sign for McKinney at Massey Tompkins. Councilman Dickens moved for adoption of the ordinance; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Embry, Fuller and Dickens Mayor Cannon Nays: None ORDINANCE NO. 4095 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, DESIGNATING THE INTERSECTION OF MCKINNEY ROAD AT MASSEY TOMPKINS (NORTH INTERSECTION) AS A STOP INTERSECTION; AUTHORIZING THE POSTING OF PROPER SIGNS; REPEALING CONFLICTING ORDINANCES; PRESCRIBING A MAXIMUM PENALTY OF TWO HUNDRED AND N01100 ($200.00) DOLLARS FOR THE VIOLATION THEREOF; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Making a Portion of Massey Tompkins One -Way The traffic commission has also recommended making a portion of Massey Tompkins now in existence one way going east after the new roadway is constructed. Councilman Fuller moved for adoption of the ordinance; Councilman Embry seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Embry, Fuller and Cannon Mayor Cannon Nays: None ORDINANCE NO. 4096 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, DESIGNATING A PORTION OF MASSEY TOMPKINS ROAD AS A ONE -WAY STREET; AUTHORIZING THE POSTING OF THE PROPER SIGNS; REPEALING CONFLICTING ORDINANCES; PRESCRIBING A MAXIMUM PENALTY OF TWO HUNDRED AND N01100 ($200.00) DOLLARS FOR THE VIOLATION THEREOF; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. 50314 -10 Minutes of the Regular Meeting - March 14, 1985 Consider Approval of a Median Enlargement and Left Turn Lane In the 1100 Block of West Baker Road Gilbert Construction Company has made a request for median enlargement and left turn lane in the 1100 block of West Baker Road. The administration recommended approval of the request. Council expressed concern with setting a precedent of allowing median cuts at the convenience of the developer and with the loss of trees and landscaping efforts performed by the parks and recreation department. Council felt that the developer should not only be responsible for the cost to make the median enlargement, but also any cost involved with replacement of greenery. One solution to the problem of loss of greenery was that no left turn lane be provided. Council requested that Gilbert Construction Company come back with a more acceptable plan. Consider Authorization of Assignment Pay to Field Training Officers Assignment pay to field training officers is a program permitted by the state legislature. It permits the civil service departments to place probationary officers under the supervision of a field training officer for a six -weeks period. That field training officer is responsible for providing on- the -job training to that probationary officer. This is being done now, but in a less structured manner, and there is no additional pay. These field training officers must meet certain standards and the chief of police must approve the designation of FTO's. The Civil Service Commission has reviewed the program and recommends approval. The additional pay that is being recommended is $ .80 an hour during the time that the FTO is actually engaged in field training. The administration recommended approval of the assignment pay to field training officers. This program would only apply to the police department since the fire department has no field training officers. Chief Henscey stated that presently there are 8 field training officers, but he would be sending more officers for the 40 hours of training. Councilman Dickens moved to authorize the assignment pay to field training officers; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Embry, Fuller and Dickens Mayor Cannon Nays: None 50314 -11 Minutes of the Regular Meeting - March 14, 1985 Consider Authorization For Busch, Hutchison and Associates To Proceed With The Drainage Plans For The 1981 Bond Program The first project under the 1981 Bond Program having to do with drainage will be the project at Ward and Highway 146, but work couldn't begin until the bond money is received and the land is acquired. However, in order to be ready to proceed, the administration requested authorization for Busch, Hutchison and Associates to proceed with the drainage plans for the 1981 Bond Program. Councilman Philips moved to authorize Busch, Hutchison and Associates to proceed with the drainage plans for the 1981 Bond Program; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Embry, Fuller and Dickens Mayor Cannon Nays: None Consent Agenda The administration requested that Item a be removed from the consent agenda for consideration at a future meeting. The Administration recommended awarding the bid for Massey Tompkins curve straightening to the low bidder, Brown & Root, Inc, for the sum of $385,193 on the base bid and $11,780 on the add alternate. The add alternate is for resurfacing which bid is consistent with bids received for the last paving project. In response to an inquiry from Council regarding water meters, Mr. Lanham stated that it is difficult to standardize in this area, but some cities have standardized down to the use of two types. Council also expressed concern that Rollins Environmental Service would be handling the drums of waste products located on the North Main Park property in a safe and responsible manner. This company is licensed to perform this type removal and the cost for removal and disposition will be determined by what the substance is. Council considered the consent agenda as follows: b. Proposed Ordinance No. 50314 -5, will repeal Ordinance No. 4079 and authorize the sale of abandoned vehicles held by the City of Baytown to the second low bidder. At the February 28, Council meeting, Council awarded the bid for sale of abandoned vehicles from the Brownwood Subdivision to Lister's Salvage. Lister's Salvage has in- dicated he is not interested in these vehicles since some of the vehicles have been stripped and vandalized. 50314 -12 Minutes of the Regular Meeting - March 14, 1985 C. Proposed Ordinance No. 50314 -6, will award the contract for Massey Tompkins curve straightening. Bids on this item are due in on Tuesday, March 12; therefore, we will have a recommendation for you at your place on Thursday evening. d. Proposed Ordinance No. 50314 -7, will award the contract for 198485 Sanitary Sewer Sliplining - Phase I. Four bids were received. Channel Construction Co., Inc. submitted the low bid of $118,448. The Engineering Department estimate for this work was $135,000. The project consists of about 7,650 linear feet of sliplining and 196 service connections at various locations throughout the city. Funds are provided in the recent bond sale from the 1981 Capital Improvement Program. We recommend the low bidder, Channel Construction Co., Inc. be awarded this contract. e. Proposed Ordinance No. 50314 -8, will award the bid for the annual water meter contract. Bids were mailed to nine vendors and six proposals were received. This is a multi -part bid consisting of eleven items. Badger Meter, Inc. was low bidder on Items 1 - 4, but does not meet specifications regarding register collar rings. Neptune was the low bidder meeting specifications on Items 1 - 2. Ernie Bradley Meter Sales was the next low bidder on Items 3 - 4, but does not meet specifications regarding maintenance plan. The low bidder on Item 3 that meets specifications is Neptune Water Meter Company. Municipal Meter Co. is the next low bidder on Item 4, but does not meet specifications regarding lids. The low bidder meeting specifications is Neptune. Neptune is the low bidder meeting specifications on Item 5. Badger Meter, Inc. is the low bidder meeting specifications on Items 6, 7 and 8. Neptune is the low bidder meeting specifications on Item 9. Item 10 is a tie between Badger and Municipal Meter Co., however, Badger offers a better trade in on five service meters. Municipal Meter Co. is the low bidder on Item 11 meeting specifications. The total bid amount is $56,730.36. We recommend the low bidders, meeting specifications as follows: Neptune (Items 1 - 5 and 9), Badger Meter, Inc. (6 - 8 and 10), and Municipal Meter (Item 11) be awarded these contracts. 50314 -13 Minutes of the Regular Meeting - March 14, 1985 f. Proposed Ordinance No. 50314 -9, will award the bid for a slope mower. Bids were sent to six vendors and one bid was received along with two no -bids. Lansdowne -Moody Company submitted the low bid of $30,581. We recommend the low bidder, Lansdowne -Moody Company be awarded this contract. g. Council is asked to consider approving a proposal from Rollins Environmental Service for the removal of approximately 200 containers from the North Main Park property. The property on North Main was formerly used as an auto salvage yard. In the process of cleaning and clearing the property we discovered these containers. The size of these containers are 1, 5, 35, and 55 gallon. A proposal from Rollins Environmental Service has been received and the cost of the removal will depend on the contents of the containers. Their proposal consists of: Phase I - Waste Segregation - Includes separation of the waste into Class I or Class II. This will be accomplished by visual inspection and laboratory analysis. It will require two to three days. The estimated cost is $7,386. Phase II - Excavation, transportation, and isposa . Phase II will require two to three days. The estimated cost is $12,600 if all Class I. The estimated cost is $7,500 if all Class II. The total cost for this project will range between $15,000 and $20,000 depending on the classification of the waste. We recommend approval of this proposal. h. Council is asked to consider authorization to rebid Medical Communications System. Bids were mailed to three vendors. Only one proposal was received. The bidder who submitted a proposal meets our specifications; however, the prices exceed Emergency Management estimates by 79 %. As you recall, the City will only be paying for a portion of the equipment, a base station /repeater at a cost of $12,260; a control station for $5,050; and a portable hand -held radio for $2,530. This totals $19,840. The remainder will be paid for by the user institutions or emergency group. We have commitments from three hospitals and one emergency group to purchase the radio equipment. The low bid was submitted by Motorola Communications at a cost of $41,760. We recommend these bids be rejected and Council authorize the administration to rebid this item. The administration plans to adjust the specifi- cations to allow more competition on this system. 50314 -14 Minutes of the Regular Meeting - March 14, 1985 Councilman Philips moved for adoption of the Consent Agenda Items b through h; Councilman Embry seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Embry, Fuller and Dickens Mayor Cannon Nays: None ORDINANCE NO. 4097 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, REPEALING ORDINANCE NO. 4079; AUTHORIZING THE SALE OF ABANDONED VEHICLES HELD BY THE CITY OF BAYTOWN TO THE SECOND HIGH BIDDER FOR THE SALE PRICE OF ONE THOUSAND FIVE HUNDRED THIRTY -EIGHT AND N01100 ($1,538.00) DOLLARS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 50314 -5) ORDINANCE NO. 4098 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH BROWN AND ROOT FOR THE REALIGNMENT OF MASSEY - TOMPKINS AT ITS INTER- SECTION WITH MCKINNEY ROAD AND RACOON ROAD; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 50314 -6) ORDINANCE NO. 4099 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH CHANNEL CONSTRUCTION COMPANY, INC. FOR THE 1984 -85 SANITARY SEWER SLIPLINING: PHASE I; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 50314 -7) ORDINANCE NO. 4100 AN ORDINANCE ACCEPTING THE BID OF NEPTUNE WATER METER COMPANY, BADGER METER, INC., AND MUNICIPAL METER COMPANY FOR THE ANNUAL WATER METERS CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF FIFTY -SIX THOUSAND SEVEN HUNDRED THIRTY AND 36/100 ($56,730.36) DOLLARS. (Proposed Ordinance No. 50314 -8) ORDINANCE NO. 4101 AN ORDINANCE ACCEPTING THE BID OF LANSDOWNE -MOODY COMPANY FOR THE PURCHASE OF A SLOPE MOWER AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF THIRTY THOUSAND FIVE HUNDRED EIGHTY -ONE AND N01100 ($30,581.00) DOLLARS. (Proposed Ordinance No. 50314 -9) 50314 -15 Minutes of the Regular Meeting - March 14, 1985 For bid tabulations, see Attachments "A" through "F." Consider Appointment to Urban Rehabilitation Standards Review Board Councilman Fuller moved to appoint Jim Starett to the Urban Rehabilitation Standards Review Board to replace J. R. (Bob) Boyd; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Embry, Fuller and Dickens Mayor Cannon Nays: None Recess into Executive Session to Discuss Pending and Contemplated Litigation and' Real Estate Acquisition Mayor Cannon recessed the open meeting into executive session to discuss pending and contemplated litigation and real estate acquisition. When the open meeting reconvened, the following business was transacted: Consider Proposed Ordinance, Authorizing the City Attorney to Make Offers for and on Behalf of the City of Baytown for Purchase of Property in Brownwood; Requiring that Such Offers be Accepted Within Fifteen (15) Days; Directing the City Attorney to Institute Condemnation Proceedings in the Event Such Offers Are Refused Councilman Dickens moved to adopt the proposed ordinance authorizing the City Attorney to make offers on thirteen parcels of property in the Brownwood area; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Embry, Dickens and Fuller Mayor Cannon Nays: None ORDINANCE NO. 4102 AN ORDINANCE AUTHORIZING THE CITY ATTORNEY TO MAKE OFFERS FOR AND ON BEHALF OF THE CITY OF BAYTOWN TO THE OWNERS OR OTHER PARTIES IN INTEREST FOR THE ACQUISITION OF CERTAIN TRACTS DESCRIBED HEREIN REQUIRED FOR PARK PURPOSES; REQUIRING THAT SUCH OFFERS BE ACCEPTED WITHIN FIFTEEN (15) DAYS; DIRECTING THE CITY ATTORNEY TO INSTITUTE CONDEMNATION PROCEEDINGS IN THE EVENT SUCH OFFERS ARE REFUSED; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. 50314 -16 Minutes of the Regular Meeting - March 14, 1985 Consider Proposed Ordinance, Authorizing the City Attorney to Make Offers for and on Behalf of the City of Baytown for Purchase of Right of Way at Massey Tompkins and Highway 146 The proposed ordinance will authorize the city attorney to offer $8,800 for .0672 acres needed to correct the inter- section of Massey Tompkins and Highway 146. The administration recommended approval of the ordinance. Councilman Philips moved for adoption of the ordinance; Councilman Embry seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Embry, Fuller and Dickens Mayor Cannon Nays: None ORDINANCE NO. 4103 AN ORDINANCE AUTHORIZING THE CITY ATTORNEY TO MAKE OFFERS FOR AN ON BEHALF OF THE CITY OF BAYTOWN TO THE OWNERS OR OTHER PARTIES IN INTEREST FOR THE ACQUISITION OF CERTAIN TRACTS DESCRIBED HEREIN REQUIRED FOR STREET IMPROVEMENT PURPOSES; REQUIRING THAT SUCH OFFERS BE ACCEPTED WITHIN FIFTEEN (15) DAYS; DIRECTING THE CITY ATTORNEY TO INSTITUTE CONDEMNATION PROCEEDINGS IN THE EVENT SUCH OFFERS ARE REFUSED; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Discussion of city bonds In response to the inquiry by Council concerning the problem in Beaumont where bonds were placed with a company and that company folded leaving the city with no recourse. The response was that the City of Baytown is not investing in repurchase agreements. All of the City of Baytown's money is invested in the depository bank. Besides, the City of Baytown also has pledges with a bank of safekeeping. The director of finance explained that the city is not losing money because of the delay in the attorney general's office on the approval of the city's bond sale. The city will receive the interest that has been accruing,-for instance instead of receiving $6,500,000 the city could receive $6,574,000. Adjourn There being no further business to be transacted, the meeting was adjourned. Eileen P. Hall, City Clerk L 1 � T U� t:'1 i� v.:ry ' B1D TABULATIUV < <• SnLE OF n[3nN00NED VEHICLES rr�n !�; ?. -1 -.;5 2:00 P.M. AttaChtnent "A" .•�M. 'E. � TAYLOR. � _ � I I�'i( QTY UNIT D_SCRIPTIC�1 UlJTT PR1Cc EXT. PR10E UNTT PRICE EXT. PRICc � UNIT PRICc EXT. PR1Ct UNIT PR1CcTEXT. PRICE 1 � 73 lot SALE OF ABANDONED VEHICLES, per $1,100.00 specifications.' I I . ._.. I - -- i I - -I- I I ( - - -I - ( - �J � � � � � � � • I i a � _ ---- -- - - -.._ I i � ' ' BID TABULA? I OIV ... �ni r nF nRntunntucn 1 /CIITf`1 P[` ,. r� /n lE: Z-1 -85 2 • GO P.M. ` BLISTER'S SALVAGE C. V. RO[3QINS � SMITH AUTO SALVAGE 'SCOTTY'S USED CARS "''�I QTY UNIT DcSCRIPTlC�1 '• � UtJIT PRICc EXT. PRICE UNIT PRICE EXT. PRICc I• UNIT• P210E EXT: PRICc UNIT PRICcIEXT. PRICE 1� 73 lot SALE OF ABANDONED VEHICLES, per $4;200.00 $1,538.00 $750.00 520.00 I I specifications. ' • � ' I I I I i..... ..._ I I I I � I I I- I I 1 I f 1 I I ( I I I •I I I z. � I I I I I I I I I I I I I I� I � I I � - I I I . I I I I I I i I I I I I 'I �_� I I i I I I I I I I I I i � I I I� I i .I -— - - — -- � � � � � ._. s r�_ � � � ..L ; I i I � � I I_ 1 M E M O R A N D U M March 12, 1985 TO: �Fay itz Lanham, City Manager. FROM. Swofford, Office Engineer SUBJ: Massey- Tompkins Road Straightening - Bid Results Attachment "B" Eight bids were received and opened at 10 a.m. this date for the above referenced project. They are tabulated below: Bidder Brown & Root Angel Brothers Enterprises Able Services I01 Systems Ike Hall, Inc. Baytown Construction Paveway, Inc. Diversified Construction Base Alternate 5,193.00 $1117 419,290.00 14,820 420,285.00 15,200 442,120.00 17,100 456,208.64 12,464 467,470.00 30,400 510,491.50 23,560 515,395.00 8,626 Busch, Hutchison & Associates, consulting engineers for this proj- ect, are in the process of reviewing the bids. They will have the evaluation results ready to present to council on March 14th. Copy to: Asst City Mgr City Clerk Legal RS /lc U M E M O R A N D U M March 5, 1985 Attachment "C" TO: Fritz Lanham, City Manager FROM:Y rman Dykes, City Engineer /Director of Public Works . SUBJ• 1984 -1985 Sanitary Sewer Sliplining: Phase I Job No. 8502 -05 Sealed bids for the subject project were opened at 10 a.m. on March 5th with the following results: Channel Construction Co., Inc. - $118,448 Shur -Flo, Inc. - 203,228 Reliance Construction, Inc. - 272,059 Baytown Construction Co., Inc. - 377,275 The Engineering Department estimate for this work was $135,000. The project consists of about 7,650 linear feet of sliplining and 196 service connections at various locations throughout the City. Funds are provided in the recent bond sale from the 1981 Capital Improvement Program. It is recommended that City Council award the construction contract to the low bidder, Channel Construction Co., Inc., in the amount of $118,448. 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Attachment ++E++ ILANSDOWNE -MOODY CO. 1 TRINITY VALLEY ;. 1 ITEM 1 QTY ; UNIT 1 DESCRIPTION 1 1 1• ; ;UNIT PRICEIEXT. PRICE WNIT PRICE;EXT. PRICE! : 1 1 1 1 EA, 1 SLOPE MOWER, 1 1$ 30,581.001 '.NO BID 1 1 1 1 1 per attached specifications.! 1 1 1 1 1 1 1 ! MAKE: 1SLOPEMOWER SM395TK 1 1 1 ! 1 ! 1 MODEL: !FORD 6610 1 ! 1 1 1 1 ! ! DELIVERY: 160 DAYS ARO 1 1 ! 1 WARRANTY: :ONE YEAR 1 1 1 1 SERVICE LOCATION: !8445 1 -10 EAST,HOUSTON ! 1 i i i i i i i i i i i i i 1 i i i i i i i i i i 1 1 ! ! ! 1 1 1 1 i• i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i CITY OF BAYTOWN BID TABULATION TITLE: SLOPE MOWER BID NUMBER: #8501 -42 DATE: 3 -5 -85 2:00 P.M. page 2 1D & N PARTS ; PAMCO SALES ' 1 ITEM 1 QTY ; UNIT 1 DESCRIPTION 1 ; 1 !UNIT ' PRICE 'EXT. PRICE;UNIT PRICE'EXT. , PRICEI I 1 1 1 1 EA SLOPE MOWER, ! !NO BID I I NO BID 1 1 1 ! ! per attached specifications.! I 1 1 I 1 1 1 I MAKE: ! ! 1 ! I I ! 1 MODEL: I 1 ! 1 I I 1 I DELIVERY:* 1 1 1 1 1 1 I ! 1 WARRANTY: 1 ! I 1 1 ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! CITY Of BAYTOWN page 3 BID TABULATION T`E : SLOPE MOWER BID NUMBER: ##8501 -42 DATE: 3,5 -85 2:00 P.M. BROOKSIDE EQUIPMENT ; HYCO EQUIPMENT 11 ITEM ; QTY ; UNIT ; DESCRIPTION ;UNIT PRICEIEXT. PRICEIUNIT PRICEIEXT. PRICE; 1 ; I ; EA ; SLOPE MOWER, NO RESPONSE ; NO RESPONSE ; per attached specifications.; 1 1 1 1 1 1 1 I 1 MODEL: DELIVERY: 1 I 1 1 1 1 1 1 1 i i i r i r i i i 1 1 1 1 1 1 t 1 1 i i i i i i i i 1 1 1 1 1 1 f 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 i i 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 f 1 1 1 1 1 I 1 t 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 i 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1\ 1 1 1 1 1 1 I 1 1 1 f 1 1 1 1 1 1 I 1 I I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 i 1 I 1 1 I 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 i 1 1 1 1 1 1 1 1 CITY OF BAYTOWN BID TABULATION ITLE: MEDICAL COMMUNICATIONS SYSTEMS I0 NUMBER: ##8501 -34 ATE: 2 -19 -85 2:00 P.M. Attachment "F" MOTOROLA COMM. GENERAL ELECTRIC ; ITEM 1 QTY 1 UNIT 1 DESCRIPTION 1 1 ;UNIT PRICE LEXT. PRICE;UNIT PRICEIEXT. PRICE' i i i i i i i i ' ' 1 MEDICAL COMMUNICATIONS ; ' 1 NO BID 1 ' ' ; 1 SYSTEMS, per specs. ea ' UHF Portable Two -Way Hand- 1$ 2,530.001 1 1 ' 1 ' held Radio. 2 11 1 ea : UHF Mobile Two -Way Radio 1 :$ 3,590.001 1 1 1 1 1 1 1 1 1 3 1 4 ' ea 1 Desk Top UHF Control Station' 5,050.00 ;520,200.001 ' 1 4 1 1 ' ea : UHF Base Station /Repeater : 1512,260.00' 1 ', i i i i i i i i 5 ' 3 1 ea 1 DTMF Decorders 1 1,060.00 '$ 3,180.001 ' 1 It TOTAL: ' 1541,760.001 1 1 ' ' 1 DELIVERY: ', 1120 DAYS 1 1 1 ' 1 1 SPECIAL CONDITIONS: 1 1 ',Too many "factory 1 :specials" to meet thel Ispecificat-tons and 1 Istill be competitive., i i i i i i i i i i i i i i i