1985 02 28 CC Minutes50228 -1
MINUTES OF THE REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
February 28, 1985
The City Council of the City of Baytown, Texas, met
in regular session on Thursday, February 28, 1985, at 6:30
p.m. in the Council Chamber of the Baytown City Hall with
the following attendance:
Fred T. Philips
Councilman
Jimmy Johnson
Councilman
Ron Embry
Councilman
Gerald Dickens
Councilman
*Allen Cannon
Mayor
Perry M. Simmons
Mayor Pro Tempore
Fritz Lanham City Manager
Larry Patterson Assistant City Manager
Randy Strong City Attorney
Eileen P. Hall City Clerk
Absent: Roy L. Fuller Councilman
The meeting was called to order with a quorum present.
The invocation was offered by Councilman Philips, after -
which the following business was conducted:
Consider Minutes for Regular Meeting Held on February 14, 1985
Councilman Simmons moved to approve the minutes for
the meeting held February 14, 1985; Councilman Johnson
seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Embry, and Dickens
Mayor Cannon
Nays: None
Receive Petitions
No petitions were presented.
City Manager's Report
East District Wastewater Treatment Grant - Senator
Gramm's office has notified the administration that the
grant has been approved, but formal notification has not
been received as yet. The grant amount is about $312,000.
Annual Population /Land Use Report - One of the signifi-
cant numbers in that report indicates that the population
is staying about the same -- 60,000.
50228 -2
Minutes of the Regular Meeting - February 28, 1985
Highway Planning in Baytown Area - The ship channel
crossing is in the four year letting schedule which means
that construction of the bridge will begin sometime in the
next four years, depending on when all the right of way
has been acquired and when all the engineering has been
completed. The next phase of Loop 201 will be included
in the 14 month letting schedule, along with .7 miles from
Ferry Road north to the country line on Highway 146. Spur
330 main lanes are in the four year letting schedule.
Houston - Galveston Area Council (Police Department Grants)
At the last Council meeting, two grant applications were
approved to the Houston - Galveston Area Council for grants
for the police department. These have been reviewed by the
Criminal Justice Advisory Committee and both are listed
among those that are within the money that is available.
These will go to the Houston - Galveston Area Council Board
next month for final action. At this point, the adminis-
tration is hopeful and confident that both grants will be
approved.
Senior Citizen Taxi Progr,
was an evaluation and analysis
Program. The report indicated
program was reached in January
citizen ride was given. Later
standards for eligibility.
3m - At each Council place
of the Senior Citizen Taxi
that a mile stone for the
when the 100,000th senior
Council will consider
Generator for City Hall - The generator for City Hall
is in place. The chain link security fence has not been
completed, and there is final cleanup remaining. There will
be a schedule to exercise the equipment each week at 4:00
p.m. on Wednesday.
Drainage by City Crews - The West Baker Road project
to channel water into the super ditch has been completed.
The Alexander Drive /Briarwood project has just begun, and
the Northridge project is about 50% complete.
Drainage Ditch North of Baker Road - About 3700 feet
of the concrete lining is in place, and about 3300 feet of
the shoulders are in place. The contractor is making good
progress on that.
Interstate 10 Water Line - The contractor on this project
has completed installation of the line, and the line is being
pressure tested and bacteriological tests are being performed.
Questions /Comments from Council
With regard to the buffer fencing ordinance, Mr. Lanham
stated that it may be necessary to amend that ordinance to
cover those situations that develop after the property changes
hands. Councilman Philips urged that that matter be considered
quickly.
In response from a letter concerning the child restraint
statute, Mr. Lanham stated that that statute is being enforced
within the city limits of Baytown; tickets have been issued.
50228 -3
Minutes of the Regular Meeting - February 28, 1985
Mr. Lanham reported in response to inquiry from Council
that the Barkley Square Apartments are being demolished, and
most of the salvageable material has been removed. The
owner has indicated that once that is done, he will clear
the lot. There is a "for sale" sign up. If the owner does
not clear the debris, the Urban Rehabilitation Standards
Review Board still has the authority to require the owner to
remove the debris, or the city can take bids for the removal
and place a lien against the property.
Jack Cramer, Chief Building Inspector, said that the
owner of the property has stated that the pool will be
covered.
Councilman Dickens expressed concern with the area on
Park Street between Fortinberry and Loop 201 is being used
as a dump. Mr. Lanham stated that that is state highway
department right of way which the city periodically cleans.
There is a pothole on the inbound section of Decker
Drive.at the intersection of Decker and Rollingbrook. Mr.
Lanham responded that that is a state highway department
area of responsibility, but the staff will notify them of
the problem.
Councilman Embry reported that he had been notified
that on Fairway there is a problem with speeders during the
lunch hour. Mr. Lanham responded that the police department
has had to work that area in the past for that reason; it
will be done again.
He also reported that there is a garbage truck that is
assigned to the Graywood area early in the morning that
leaves an oily residue on the street.
Retirement Benefits - Mayor Cannon mentioned that he
had received a call from a retiree who expressed gratitude
for the increase in retirement benefits.
Consider Appointment of Auditor
Mayor Cannon moved the appointment of auditor up for
consideration and asked Chairman Johnson to give the recom-
mendation of the audit committee. Councilman Johnson
reported that the committee had discussed the current auditor
and that the committee had inquired of the finance director
of the charges to the city over the last five years which
charges have been consistent. The administration has no
problem with the present auditor. Therefore, the committee
is recommending that the firm of Hullum and Start be appointed
as the auditor for the 1984 -85 fiscal year.
Councilman Johnson moved that the firm of Hullum and
Start be appointed as auditor for the-1984 -85 fiscal year;
Councilman Philips seconded the motion. The vote follows:
50228 -4
Minutes of the Regular Meeting - February 28, 1985
Ayes: Council members Philips, Johnson, Simmons,
Embry and Dickens
Mayor Cannon
Nays: None
*Mayor Cannon excused himself from the meeting, and Mayor
Pro Tempore Simmons presided over the remainder of the
meeting.
Barbara Hinds, Vice Chairperson, Sesquicentennial Commission,
Will Give Update on Commission's Activities
Mayor Pro Tempore Simmons recognized Barbara Hinds who
had furnished Council with a copy of the update on activities
of the Sesquicentennial Commission. She mentioned that
Council had been furnished with a copy of the update and
that there are still many things that are in the "talking
stage."
She mentioned that a pen pal program has begun between
some of Baytown's school students and students of Baytown's
sister city in Port Adelaide, South Australia. Port Adelaide
will be celebrating its sesquicentennial in 1986 too.
The finance committee which is cochaired by Bennie
Kadjar and Reggie Brewer has done an outstanding job in
raising donations for the Republic of Texas Plaza. To date,
$45,000 has been collected. The goal is $60,000. The
bronze plaque of the City of Baytown's Sesquicentennial Logo
will be placed on a monument at the location of Baytown on
the Republic of Texas Plaza. The plaque was donated by the
Baytown Kiwanis Club. The committee recommends that city
council adopt the sesquicentennial logo as the city's logo.
Council had been furnished with a copy of the logo and the
committee is recommending that the words "Texas Sesquicentennial
and the dates -- 1836, 1986" be removed in order to use the
logo as the city's official logo. The committee feels that
the logo is very representative of Baytown today.
The statue of Ashbel Smith which has been donated by
the East Harris County Medical Society and Auxiliary has
arrived and is in storage. It will be placed in the center
of the Republic of Texas Plaza. The committee hopes to be
able to have construction of the plaza begin in the summer
of 1985 with the plaza being dedicated on March 2, 1986.
Mayor Pro Tempore Simmons commended the committee for
its report and its progress. He stated that Council, at
some future date, would take under advisement the recommen-
dation of the committee regarding permanent adoption of the
logo.
The written history of Baytown will be completed some
time in 1986. Dr. Margaret Henson has been commissioned to
draft this work.
50228 -5
Minutes of the Regular Meeting - February 28, 1985
Consider Proposed Ordinance, Requiring That Fire Protection
Systems Be Installed Before Any Building Permit, Other
Than Foundation Permit, Can be Issued Whether the Property
Is Platted or Unplatted
A few years ago Council adopted an ordinance or an
amendment to an existing ordinance requiring that this be
done, but unplatted property was not included in the ordin-
ance; therefore, if a structure is being constructed in a
place that does not have fire protection immediately avail-
able and if it is not necessary to plat it and take it to
the Planning Commission, there is no authority to require
it. The administration feels that the intent of the ordin-
ance was to require that any structure that is under
construction have fire protection available during con-
struction. The administration recommended adoption of the
ordinance.
Councilman Dickens moved for adoption of the ordinance;
Councilman Embry seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Embry and
Dickens
Mayor Pro Tempore Simmons
Nays: None
ORDINANCE NO. 4083
AN ORDINANCE AMENDING CHAPTER 7 "BUILDINGS" BY ADDING
SECTION 7 -9 TO REQUIRE FIRE PROTECTION SYSTEM BE
INSTALLED PRIOR TO THE GRANTING OF BUILDING PERMITS;
AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
Consider Proposed Ordinance, Approving BAWA's Selection
of First American Bank & Trust as Depository for the
Authority's Funds
The Baytown Area Water Authority received four bids
for depository of the authority's funds. The high bid was
that of First American Bank & Trust which was .78 percentage
points above the yield rate for U.S. Treasury bills. The
administration recommended adoption of the ordinance.
Councilman Johnson moved to adopt the ordinance; Coun-
cilman Philips seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Embry and
Dickens
Mayor Pro Tempore Simmons
Nays: None
ORDINANCE NO. 4084
AN ORDINANCE APPROVING THE BAYTOWN AREA WATER AUTHORITY'S
SELECTION OF A DEPOSITORY FOR THE AUTHORITY'S FUNDS.
50228 -6
Minutes of the Regular Meeting - February 28, 1985
Consider Recommendation of the Planning Commission That A
Comprehensive Drainage Plan Be Prepared to Designate
Area or Regional Multi- Purpose Facilities
Council was furnished with a copy of a letter from the
planning commission dated February 4 in which the commission
recommends that a comprehensive drainage plan be prepared
to designate area or regional multi - purpose facilities.
What the administration suggested was that the council
invite the planning commission to a work session in order
that council can gather details as to just what the commission
has in mind. At that point, council could take action on
the next step.
Councilman Philips requested that the staff prepare
a job specification for this drainage study. In other
words, he wanted the staff to define some of the holding
requirements and set out the city's policies in that regard.
After the staff did this, the city could get input from
three or four professional organizations that specialize
in this and get them to talk to council so that ultimately
council could give the organization that is best qualified
the job. He stated further that what he meant was to
develop a request for proposals so that the city can get
into that request initially what the city wants accomplished
in the study. He felt that the engineering department could
scope that project and that that scope would address the
needs of the planning commission and be consistent with
ordinances on the books with regard to drainage and the
work that is to be performed at Tenth Street and Ward
Road. That would be pulled together so that the planning
commission during the work session could see what it is
that the city is attempting to do and then square that
up and if it is satisfactory with the planning commission,
the city will be ready to seek proposals.
Mr. Lanham inquired if Council would also like to take
into account the work done by the drainage committee that
recommended the policy that is presently in existence.
Councilman Philips responded that that is sort of the base
line, but the city has moved on from there.
Council.scheduled a work session for March 28 at 5:00
p.m.
Consider Senior Citizen Taxi Program Income Guidelines
The income guidelines used to determine eligibility for
enrollment in the tax program were revised in October, 1982.
At that time, social security payments had been increased
by 69.2% since the inception of the program, and the guide-
lines were increased by 50 %, which was approximately 75%
of the social security increase. Since then social security
recipients have received two more increases in benefit
payments, each increase being 3.5 %, which results in a
compounded increase of 81.25% since the inception of the
program. At the time the guideline change was approved by
Council, it was decided that the income guidelines should
be evaluated periodically. The present guidelines are:
50228 -7
Minutes of the Regular Meeting - February 28, 1985
Free -Fare Half -Fare
Single person up to $6,000 $6,000 - $ 9,000
Couple up to $7,500 $7,500 - $10,500
If the precedent of 75% of the change in social security
since the program's inception is used again, then new
guidelines, rounded off, would be:
Single person up to $6,500 $6,500 - $ 91700
Couple up to $8,000 $8,000 - $11,300
The administration recommended approval of the guidelines.
Councilman Dickens moved for adoption of the guidelines;
Councilman Embry seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Embry
and Dickens
Mayor Pro Tempore Simmons
Nays: None
Consider authorization to Advertise for Bids on the Provision
of a Health Maintenance Organization as an Alternative to
the Present Health Insurance Plan
Richard Hare, Director of Personnel, verified that as
a public entity, the City of Baytown is required to provide
the health maintenance organization alternative to the
standard health insurance plan when one is available.
Therefore, what the administration is suggesting is not
really optional in opening up the system to HMO's except at
this time, there is no formal letter for inclusion from the
HMO's in this area. A letter has been received by Mr. Hare
letting the city know that the HMO's are in the area and
that they are willing to provide the HMO alternative. The
letter of inclusion would be part of the proposal. The
city would request a formal letter of inclusion with all the
stipulations required by the federal government for an HMO.
There are two types of HMO's. The clinic model limits
an individual's choice of primary care physicians. The
independent model allows choice between physicians who are
contracted with the HMO. Effective March 15, there will be
three HMO's in Baytown: Sanus, United Medical and Humana.
Nearby is MaxiCare, located on 225 at Beltway and Pru -Care
located in Pasadena.
The federal government feels that HMO's are a more cost
effective method of providing health care; therefore, in
1973, the amendments to the Public Health Services Act were
adopted. In HMO's you contract with HMO's ahead of the need
and it's closer to a competitive bid process whereas in most
50228 -8
Minutes of the Regular Meeting - February 28, 1985
health care systems, one deals with the health care provider
when you need the health care. There your bargaining position
is not as good. With HMO's, there is a basic premium rate which
is paid on a monthly basis for employees and employee dependents.
This is a service where no claims are filed, and the patient
pays a flat rate for days in the hospital, as well as
emergency service and medication.
Councilman Embry stated that one of the items -that
would need to be addressed is the provision for contingency
of the HMO folding.
Richard Hare, Director of Personnel, responded that
one of the requirements is that when submitting a proposal
the HMO must submit financial statements and also the
number of physicians that are contracted. One of the
decisions is determination of the service area. Two of the
HMO's are located outside the city limits of Baytown and
are clinic models. The others which are located in Baytown
are independent practice models.
Councilman Simmons inquired if a substantial number
of city employees choose the HMO what effect would this
have on the rates of the present insurance health plan.
Mr. Hare responded that if Baytown had a big turnaround
like Bellaire with 95% of the employees turning to the HMO,
there would be an alternative that the HMO would become
the primary carrier, and then the other plan would be
offered for the other people, but the premiums would be
fairly substantial because the risk would be spread over a
fairly small group of people.
In response to an inquiry from Council, Mr. Hare stated
that the letters that he had received are informal letters
notifying the city that these HMO's are available, but for
the city to be actually forced to take some action where
there is a definite timetable, the HMO would have to send
to the city a request for inclusion. The request for in-
clusion must be sent within a particular time period.
It must be submitted sometime between the end of the city's
fiscal year, which is the end of the contract with the
present carrier, and April 1, which only gives them a month
to do that. All of those who contacted Mr. Hare have said
that this would not be forced on the city. They would
prefer that the city solicit the service. If the companies
do send a request for inclusion, there are about thirty
(30) different items that must be provided, including
location, hours of operation, a copy of the last audit,
etc.
The employees may be interested in electing to go to
an HMO plan because of the convenience of not having to
file any claim form and the physician that he now uses may
be in the HMO. If someone is on permanent medication, this
is a big factor since all medication is a set nominal price.
Another thing to consider is that the employee may not have
a particular physician and will therefore, have a group of
physicians to rely upon for medical treatment.
50228 -9
Minutes of the Regular Meeting - February 28, 1985
Councilman Dickens moved to authorize the administration
to advertise for proposals for both type plans -- Clinic
and Independent Physicians Association Models; Councilman
Embry seconded the motion.
Councilman Philips said that he would prefer to limit
the service area strictly to Baytown, rather than soliciting
proposals from the clinic models that are in Pasadena and
on Highway 225. The vote follows:
Ayes: Council members Johnson, Embry, and Dickens
Nays: Councilman Philips
Mayor Pro Tempore Simmons
Consider Plans for Garage Modifications at the Municipal
Service Center and Authorize Advertisement for Bids
The plans provide for a building that is 75 feet long
and 40 feet wide. The building is to be placed on the
public works' yard near the existing garage facility. The
building will contain six bays for vehicles, two restrooms,
three locations for future hydraulic lifts and room on the
south side of the building for maintenance of garbage trucks.
The cost for this facility is estimated to be $35,000, and
contract time is 60 working days. Monies for this facility
are available in the current budget and insurance reimburse-
ment from Hurricane Alicia. The administration recommended
permission to authorize for bids.
Councilman Philips moved to approve the plans and
authorize the administration to advertise for bids; Council-
man Johnson seconded the moiton. The vote follows:
Ayes: Council members Philips, Johnson, Embry and
Dickens
Mayor Pro Tempore Simmons
Nays: None
Consider Plans for the 1985 Street Improvement Program and
Authorize Advertisement for Bids
At a previous council meeting, the 1985 Street Improve-
ment Program was approved by council. The program consists
of 3.14 miles of city streets to be reconstructed and over-
laid. There is available about $500,000 for this work.
On the plans that council reviewed, only the streets
that are to be reconstructed were shown since on overlaid
streets there is nothing to show except the length and width
of the street. Most of the streets to be reconstructed will
have crushed limestone base added to them and if there is
curb and gutter, the contractor will have to go in and
excavate some material so that the crown is not raised higher
than the existing curb and gutter. After that procedure,
the contractor will lime stabilize the base eight inches
50228 -10
Minutes of the Regular Meeting - February 28, 1985
deep and then place 1 1/2 or 1 3/4 inches of topping over
that. The asphalt overlay streets will be patched first,
tack coated and then 1 1/2 to 1 3/4 inches of topping will
be placed.
Polypropolene fabric will-be used on Patsy, Terrace
and Louisiana.
Two projects included under the 1985 Program will come
from other accounts. Last year, the base work and soil
stabilization work was done on the roadway to the police
radio tower. That work was not completed under the 1984
contract due to weather. Therefore, that project was dropped
from the 1984 contract and placed under the 1985 program.
The other item is to build the roadways and parking
space for the proposed park at Airhart and Lynchburg. This
will consist of about 1200 feet of approximately 12 feet
wide pavement. This will provide approximately 100 parking
spaces. An alternate on that project will be to include
curb and gutter.
The fifteen streets included under the 1985 Street
Improvement Program are estimated to cost $500,000. The
entire project will cost anywhere from $560,000 to $570,000.
The administration requested approval of the plans and
permission to advertise for bids.
Councilman Philips moved for approval of the plans
and authorization to advertise for bids; Councilman Johnson
seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Embry, and
Dickens
Mayor Pro Tempore Simmons
Nays: None
Consider Reduction of Retainage for 1984 Street Improvement
Program
The contractor, Hubco, Inc., has completed the 1984
Street Improvement Program except for some clean up at the
police radio tower site. During construction some of their
equipment caused some large ruts in the area and these ruts
are blocking drainage. The contractor has stated that they
will correct the problem as soon as the ground is dry enough
to work.
The contractor is asking for a reduction in the retainage
from 5% ($25,188.49) to 1% ($5,106.29). This final 1% would
be held until the contractor has completed the work at the
radio tower site. City Council would authorize final payment
of the retainage once the work is completed. If the contractor
fails to complete this work in a reasonable period of time,
there will be enough money in retainage to complete the work.
The administration recommended approval of the reduction
of retainage for the 1984 Street Improvement Program.
50228 -11
Minutes of the Regular Meeting - February 28, 1985
Councilman Johnson moved to accept the recommendation
of the administration; Councilman Dickens seconded the
motion. The vote follows:
Ayes: Council members Philips, Johnson, Embry and
Dickens
Mayor Pro Tempore Simmons
Nays: None
Consider Request from the Technomag Corporation to Landscape
a City Utility Easement on the East Side of Garth Road
and a Street Median on Independence Boulevard
The Technomag Corporation (San Jacinto Crossing) has
requested permission to landscape the city's utility easement
on the east side of Garth Road the entire length of their
property (approximately 1300 feet). The landscape plan
includes an irrigation system, shrubs (5 gallon size), live
oak trees, and to hydromulch the easement and ditch. The
location of these plants would be approximately 5.0 feet
east of the property line.
Also, Technomag has requested permission to landscape
the median on Independence Boulevard. The landscape plan
for the median includes a development sign, an irrigation
system, shrubs, and hydromulching of the remainder of the
median. Technomag has provided the administration with a
letter stating that Technomag will maintain the medians.
The administration recommended that no permanent land-
scaping, i.e. trees be installed within the city's easement
and recommended approval of the request of Technomag Corpora-
tion to landscape the city's utility easement on the east
side of Garth Road and a street median on Independence
Boulevard.
Councilman Philips pointed out that the plantings could
possibly cause a visual obstruction and suggested that the
shrubbery be moved back. A representative with the company
was present and stated that that would be no problem.
Councilman Johnson moved to accept the recommendation
of the administration based on the provision that no permanent
landscaping be done and that the company maintain the medians.
Also, the motion included that the shrubbery is to be moved
further away from the intersection. Councilman Embry
seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Embry and
Dickens
Mayor Pro Tempore Simmons
Nays: None
50228 -12
Minutes of the Regular Meeting - February 28, 1985
Consider Request of Brienwolf Corporation to Perform Work
Within City of Baytown Right of Way Along Garth Road
Mr. Jeffrey R. Shinn, Vice President - Development for
the Brienwolf Corporation indicated in a letter to the
administration that Willowcreek Shopping Center has been
having a problem with traffic cutting across the city right
of way, especially at the entry drives. He indicated that
this is causing tremendous problems in maintaining the right
of way. In an attempt to correct this problem, the Brienwolf
Corporation would like to put curbing along the property
line. In addition, they would like to plant ten (10) three
to four feet tall crepe myrtles along the grass area. They
also plan to fill the area and have it sodded since the area
has settled and is holding water.
The administration recommended approval of the request
with the understanding that the company will maintain the
right of way.
Council requested that in this case as in the last that
the company be requested to plant the crepe myrtles so that
they are not a visual obstruction.
Councilman Dickens moved to approve the recommendation
of the administration; Councilman Johnson seconded the
motion. The vote follows:
Ayes: Council members Philips, Johnson, Embry and
Dickens
Mayor Pro Tempore Simmons
Nays: None
Councilman Embry mentioned that there continues to be a
problem with people traveling the wrong way on Baker Road to
enter Willowcreek Shopping Center.
Bill Cornelius, Director of Planning, stated that at
one time the owners had been encouraged to work with the
county to move the median cut or to line up the driveways
with the curb cuts being proposed at that time, but the
owners elected not to do either. Presently, Independence
Plaza is being constructed and they are lining their driveway
openings with the existing cuts.
Mr. Lanham stated that the police enforcement will be
increased to deter that particular problem,
Consent Agenda
In response to inquiry from Council, Norman Dykes,
Director of Public Works /City Engineer, stated that prior to
advertising for bids on sandblasting and painting of elevated
and ground water storage tanks, the city hires an inspector
to look at the tanks and estimate what work needs to be
performed and then after the work begins an inspector checks
the work.
50228 -13
Minutes of the Regular Meeting - February 28, 1985
Regarding rejection of bids for repair of the cater-
pillar, the cost to repair the machine is greater than the
machine is worth. If this equipment is needed, it will be
more economical to lease or rent as needed. Also, the admin-
istration plans to check with army surplus.
Council considered the consent agenda as follows:
a. Proposed Ordinance No. 50228 -3, will award the
contract for utility adjustments along Loop 201.
Eight bids were received for the Loop 201 Utility
Adjustments. Utilities Unlimited submitted the
low bid of $170,266.95. Monies are available in
the 1975 and 1981 water and sewer bond funds.
We recommend the low bidder, Utilities Unlimited
(of Conroe) be awarded this contract.
b. Proposed Ordinance No. 50228 -4, will authorize
final payment for sandblasting and painting of the
Bayway Drive Elevated and Ground Water Storage
Tanks. Buffalo Maintenance was awarded the
contract for this project on December 13. Work
commenced on January 4 with a scheduled completion
of 45 consecutive days later, or on February 18th.
All work was completed ahead of schedule on
February 11 and in accordance with the approved
plans and specifications.
The original contract was for $49,895.48; however,
deterioration of the roof supporting structure and
the interior wall of the ground storage tank had
accelerated more than anticipated and two change
orders were required to restore this facility to
proper standards. Change Order No. 1 was in the
amount of $9,260. Change Order No. 2 was in the
amount of $1,532 bringing the revised contract
amount to $60,687.48. One pay estimate in the
amount of $46,800 has already been paid to Buffalo
Maintenance. This leaves the remainder of $13,887.48.
Funds for this project were encumbered from the
1983 -84 budget monies.
We recommend approval of the final payment of
$13,887.48 be paid to Buffalo Maintenance for the
sandblasting and painting of Bayway Drive Elevated
& Ground Water Storage Tanks.
c. Proposed Ordinance No. 50228 -5, will authorize
renewal of the contract with Harris County for
bookmobile services. This contract between the
city and the county is the instrument which sets
forth Harris County's agreement to contribute
$25,486 toward a shared bookmobile program. The
funds are used to pay the salaries of personnel
which serve readers both inside and outside the
city limits. The increase reflected in this
contract covers the raise which city employees
received this year. Sterling Municipal Library's
50228 -14
Minutes of the Regular Meeting - February 28, 1985
extension service is enhanced by this county
support. If the contract is not approved, the
institutions and neighborhoods listed below will
no longer receive service: St. James House (home
for the aged), Harris County Nutrition Center,
Chinquapin School, Centennial Square Housing for
the Aged, Baytown Opportunity Center, and the
neighborhood of Edison Courts; Linus, Wooster,
McNair, Kings Colony, Stewart Heights, Third at
East Humble, Busch Terrace, Denby at Gertie,
Carnegie at Edison, Hawthorne at Mayo, and Pine
Street.
We recommend approval of Proposed Ordinance No. 50228 -5.
d. Proposed Ordinance No. 50228 -6, will award the
housing rehabilitation contract for 408 W. Cleveland.
Two bids were received. The low bidder was Uranus
Palton with a bid of $11,636. This bid has been
reviewed and approved by the Community Development
Advisory Committee. They decided to make an
exception in the contractor guidelines which allow
contractors to receive only two projects per bid
opening. Their recommendation to the City Council
for the award of the housing rehabilitation projects
are described in items d through f on the Consent
Agenda.
We recommend the low bidder, Uranus Palton, be
awarded this contract.
e. Proposed Ordinance No. 50228 -7, will award the
housing rehabilitation contract for 718 Bowie
Street. Five bids were received. Uranus Palton
was the low bidder in the amount of $10,936.50.
This bid has been reviewed by the Community Development
Advisory Committee and meets with their approval.
We recommend the low bidder, Uranus Palton, be
awarded this contract.
f. Proposed Ordinance No. 50228 -6, will award the
housing rehabilitation contract for 211 E. Frances.
Five bids were received. John Kidd submitted the
low bid of $10,432. This bid has been reviewed by
the Community Development Advisory Committee and
meets with their approval.
We recommend the low bidder, John Kidd Remodeling
and Supplies, be awarded this contract.
50228 -15
Minutes of the Regular Meeting - February 28, 1985
g. Proposed Ordinance No. 50228 -9, will award the
housing rehabilitation contract for 211 E. Jack.
Four bids were received. Uranus Palton submitted
the low bid of $11,351.50. The Community Develop-
ment Advisory Committee reviewed this bid and felt
that Uranus Palton could handle no more than three
projects and meet the time limits. Therefore, on
this contract they recommend the second low bidder
who was John Kidd with a bid of $11,450.
We recommend the second low bidder, John Kidd, be
awarded this contract.
h. Proposed Ordinance No. 50228 -10, will award the
housing rehabilitation contract for 607 Denby.
Four bids were received. Uranus Palton submitted
the low bid of $11,256.
We recommend the low bidder Uranus Palton be
awarded this contract.
i. Proposed Ordinance No. 50228 -11, will confirm the
emergency purchase of a motor for a garbage truck.
Public Works purchased a gasoline engine for a
side loader garbage truck on an emergency purchase.
The cost was $2,025 and it was purchased from Jay
Marks Chevrolet. This purchase was necessary due
to the fact that we do not have any backup side
loading vehicles. To go through the normal purchasing
processes would have required a minimum of 30 days
which would have disrupted garbage service.
We recommend approval of Proposed Ordinance
No. 50228 -11.
j. Council is asked to consider the rejection of a
bid for the repair of a caterpillar front end
loader. Bids were mailed to five vendors and two
proposals were received. The low bidder, Heavy
Quip, does not meet specifications. Heavy Quip
has taken an exception to our requirement of only
"Cat. authorized" parts. The next low bidder,
Plains Machinery Co., meets our specifications;
however, the bid is for more money than we have
budgeted. Based upon the cost of thse repairs,
the age of the machine, and other work which needs
to be done to bring the unit up to satisfactory
and safe working level - replacing muffler and
exhaust pipe, replacing torque converter temp. and
water temp. gauges, stop oil leaks around engine,
etc. - we recommend the bids be rejected and we
auction this unit at our next public auction.
50228 -16
Minutes of the Regular Meeting - February 28, 1985
Councilman Philips moved to adopt the Consent Agenda
Items a through j; Councilman Embry seconded the motion.
The vote follows:
Ayes: Council members Philips, Johnson, Embry and
Dickens
Mayor Pro Tempore Simmons
Nays: None
ORDINANCE NO. 4085
AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY
CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH UTILITIES
UNLIMITED FOR LOOP 201 UTILITY ADJUSTMENTS MAKING OTHER
PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE
DATE HEREOF. (Proposed Ordinance No. 50228 -3.
ORDINANCE NO. 4086
AN ORDINANCE AUTHORIZING FINAL PAYMENT TO BUFFALO MAINTENANCE
FOR THE SANDBLASTING AND PAINTING OF BAYWAY DRIVE ELEVATED
AND GROUND WATER STORAGE TANKS; AND PROVIDING FOR THE EFFECTIVE
DATE HEREOF. (Proposed Ordinance No. 50228 -4)
ORDINANCE NO. 4087
AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY
CLERK OF THE CITY OF BAYTOWN TO EXECUTE AND ATTEST TO A
CONTRACT WITH HARRIS COUNTY WITH REGARD TO PROVIDING
BOOKMOBILE PROGRAMS WITHIN BAYTOWN AND IN UNINCORPORATED
AREAS IN THE COUNTY AND PROVIDING FOR THE EFFECTIVE DATE
HEREOF. (Proposed Ordinance No. 50228 -5)
ORDINANCE NO. 4088
AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT
REHABILITATION PROJECT #84 -04 -10 TO URANUS PALTON FOR THE
SUM OF ELEVEN THOUSAND SIX HUNDRED THIRTY -SIX AND N01100
($11,636.00) DOLLARS. (Proposed Ordinance No. 50228 -6)
ORDINANCE NO. 4089
AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOP-
MENT REHABILITATION PROJECT #84 -04 -11 TO URANUS PALTON
FOR THE SUM OF TEN THOUSAND NINE HUNDRED THIRTY -SIX AND
50/100 ($10,936.50) DOLLARS. (Proposed Ordinance No.
50228 -7)
50228 -17
Minutes of the Regular Meeting - February 28, 1985
ORDINANCE NO. 4090
AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOP-
MENT REHABILITATION PROJECT #84 -04 -12 TO JOHN KIDD
REMODELING AND SUPPLIES FOR THE SUM OF TEN THOUSAND
FOUR HUNDRED THIRTY -TWO AND N01100 ($10,432.00) DOLLARS.
(Proposed Ordinance No. 50228 -6)
ORDINANCE NO. 4091
AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOP-
MENT REHABILITATION PROJECT #84 -04 -13 TO JOHN KIDD
REMODELING AND SUPPLIES FOR THE SUM OF ELEVEN THOUSAND
THREE HUNDRED FIFTY -ONE AND N01100 ($11,351.00) DOLLARS.
(Proposed Ordinance No. 50228 -9)
ORDINANCE NO. 4092
AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOP-
MENT REHABILITATION PROJECT #84 -04 -14 TO URANUS PALTON
FOR THE SUM OF ELEVEN THOUSAND TWO HUNDRED FIFTY -SIX
AND N01100 ($11,256.00) DOLLARS. (Proposed Ordinance
No. 50228 -10)
ORDINANCE NO. 4093
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
TEXAS, DECLARING THAT AN EMERGENCY SITUATION EXISTS;
ACCEPTING THE BID OF JAY MARKS CHEVROLET FOR THE REPLACE-
MENT OF A GASOLINE ENGINE FOR A GARBAGE TRUCK AND AUTHOR-
IZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF
TWO THOUSAND TWENTY -FIVE AND N01100 ($2,025.00) DOLLARS.
(Proposed Ordinance No. 50228 -11)
For bid tabulations, see Attachments "A" and "B."
Consider Appointments to the Urban Rehabilitation Standards
Review Board
Councilman Philips moved to appoint Bill Lubbock, Bill
Gidley and Mack Cook to the Urban Rehabilitation Standards
Review Board with Bill Gidley to serve as Chairman; Council-
man Embry seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Embry and
Dickens
Mayor Pro Tempore Simmons
Nays: None
50228 -18
Minutes of the Regular Meeting - February 28, 1985
Recess Into Executive Session to Discuss Pending and
Contemplated Litigation and Real Estate Acquisition
Mayor Pro Tempore Simmons recessed the open meeting
into executive session to discuss pending litigation and
real estate acquisition. When the open meeting was recon-
vened, the following business was transacted:
Consider Proposed Ordinance, Authorizing the City Attorney
to Make Offers for and on Behalf of the City of Baytown
for Purchase of Property in Brownwood; Requiring that
Such Offers be Accepted Within Fifteen (15) Days; Direct-
ing the City Attorney to Institute Condemantion Proceedings
in the Event Such Offers are Refused
Councilman Dickens moved to adopt the ordinance; Council-
man Philips seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Embry and
Dickens
Mayor Pro Tempore Simmons
Nays: None
ORDINANCE NO. 4094
AN ORDINANCE AUTHORIZING THE CITY ATTORNEY TO MAKE OFFERS
FOR AND ON BEHALF OF THE CITY OF BAYTOWN TO THE OWNERS OR
OTHER PARTIES IN INTEREST FOR THE ACQUISITION OF CERTAIN
TRACTS DESCRIBED HEREIN REQUIRED FOR PARK PURPOSES; REQUIRING
THAT SUCH OFFERS BE ACCEPTED WITHIN FIFTEEN (15) DAYS;
DIRECTING THE CITY ATTORNEY TO INSTITUTE CONDEMNATION
PROCEEDINGS IN THE EVENT SUCH OFFERS ARE REFUSED; AND
PROVIDING FOR THE EFFECTIVE DATE HEREOF.
Adjourn
There being no further business to be transacted, the
meeting was adjourned.
e.
Eileen P. Hall, City Clerk
N
M E M O R A N D U M
February 25, 1985
Attachment "A"
T0: Fritz Lanham, City Manager
FRO*i:�Xorman Dykes, City Engineer /Director of Public Works
SUBJ: Loop 20.1 Utility Adjustments - Job No. 8410 -26
Eight-bids were received for the Loop 201 Utility Adjustments and are
tabulated below:
Utilities Unlimited
Truco Construction
David Wight Construction
Blackshear'& Son
Baytown Construction
Payton Construction
Angel Brothers
RWL Construction
$170,266.95
186,980.00
189,484.50
202,771.39
237,710.00
239,078.75
310,820.00
328,945.00
Monies are available in the 1975 and 1981 water and sewer bond funds. I
recommend that the low bidder, Utilities Unlimited (of Conroe), with a
bid of $170,266.95, be awarded this contract.
Copy to:
Asst City Mgr
City Clerk
Legal
ES /lc
j l I L �. Couunun 1 ty Ucvclol,mcnt
�3 I U� I':�r1::,�,�, 11s '
...
��T�� ri�nruary 14, i98s
BID T�IBULATIQN
Uranus Dalton John Kidd
Attachment "B"
Earl• Page Michael ilenderson
'TEM
QTY
DESCRIPTION
EXi('!'
UNIT
Exrl =ivoEO
UNIT
EXTENOEO
UNIT
EX�r*NTttS-
UNI
Xr�6'
UNIT
__
PRI(�f,�
_PRICE
PRIG•
�pRICF
�RICF
�(3j•C�
'Ill
(lousing Rehabilitation Project
1184 -04 -10
$1].,636.00
X11,820.00
408 IV. Cleveland
1184 -04 -11
718 I�owie St.
$10,936.50
10,956.00
11,855.00
17,469.13
N84 -04 -12
211 C. rrancis
$11,066.50
X10,432.00
11,308.00
1184 -04 -13
211 l:. Jack • . •••• ••• ••••
••• ••• ••••
$11,.351.50
X11,450.00
N84 -04 -14
.
G07. Denby
$11,256.00
11,295.00
�rruSS r u i N L
LESS DISC. •
N T TOTA L '
•n ` IvFRY
L. CoI111011n i ty Development
U: 11acka gc 93
BID TA BULATI ON
DATE: I:chruar 14 198S
Eric Williams •T.L. Henderson Joe Alazar Wilbur May
J EIV1 QTY DESCRIPTION uNlr EXTENDED UNIT EXTENOEO uNrr - �x-rFN_DT
urrr �xr��
ur�Ir Ezl'fiv
b-
_,eRICE
'
Housing Rehabilitation Project
#84 -04 -10
408 W. Cleveland
•
984 -04 -11
11,210.00
718 Bowie St.
984 -04 -12
211 E. Francis
$13,083.27
$IIJ0193.00
984 -04 -13
211 E. Jack
$140,456.62
$13030S.00
984 -04 -14
607 Denby
14,052.00
$11,6S7.00
GROSS TOTAL
LESS DISC.
• -. NET TOTAL
'
nFI IVFRY
• .