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1985 02 28 CC Minutes50228 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN February 28, 1985 The City Council of the City of Baytown, Texas, met in regular session on Thursday, February 28, 1985, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following attendance: Fred T. Philips Councilman Jimmy Johnson Councilman Ron Embry Councilman Gerald Dickens Councilman *Allen Cannon Mayor Perry M. Simmons Mayor Pro Tempore Fritz Lanham City Manager Larry Patterson Assistant City Manager Randy Strong City Attorney Eileen P. Hall City Clerk Absent: Roy L. Fuller Councilman The meeting was called to order with a quorum present. The invocation was offered by Councilman Philips, after - which the following business was conducted: Consider Minutes for Regular Meeting Held on February 14, 1985 Councilman Simmons moved to approve the minutes for the meeting held February 14, 1985; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, and Dickens Mayor Cannon Nays: None Receive Petitions No petitions were presented. City Manager's Report East District Wastewater Treatment Grant - Senator Gramm's office has notified the administration that the grant has been approved, but formal notification has not been received as yet. The grant amount is about $312,000. Annual Population /Land Use Report - One of the signifi- cant numbers in that report indicates that the population is staying about the same -- 60,000. 50228 -2 Minutes of the Regular Meeting - February 28, 1985 Highway Planning in Baytown Area - The ship channel crossing is in the four year letting schedule which means that construction of the bridge will begin sometime in the next four years, depending on when all the right of way has been acquired and when all the engineering has been completed. The next phase of Loop 201 will be included in the 14 month letting schedule, along with .7 miles from Ferry Road north to the country line on Highway 146. Spur 330 main lanes are in the four year letting schedule. Houston - Galveston Area Council (Police Department Grants) At the last Council meeting, two grant applications were approved to the Houston - Galveston Area Council for grants for the police department. These have been reviewed by the Criminal Justice Advisory Committee and both are listed among those that are within the money that is available. These will go to the Houston - Galveston Area Council Board next month for final action. At this point, the adminis- tration is hopeful and confident that both grants will be approved. Senior Citizen Taxi Progr, was an evaluation and analysis Program. The report indicated program was reached in January citizen ride was given. Later standards for eligibility. 3m - At each Council place of the Senior Citizen Taxi that a mile stone for the when the 100,000th senior Council will consider Generator for City Hall - The generator for City Hall is in place. The chain link security fence has not been completed, and there is final cleanup remaining. There will be a schedule to exercise the equipment each week at 4:00 p.m. on Wednesday. Drainage by City Crews - The West Baker Road project to channel water into the super ditch has been completed. The Alexander Drive /Briarwood project has just begun, and the Northridge project is about 50% complete. Drainage Ditch North of Baker Road - About 3700 feet of the concrete lining is in place, and about 3300 feet of the shoulders are in place. The contractor is making good progress on that. Interstate 10 Water Line - The contractor on this project has completed installation of the line, and the line is being pressure tested and bacteriological tests are being performed. Questions /Comments from Council With regard to the buffer fencing ordinance, Mr. Lanham stated that it may be necessary to amend that ordinance to cover those situations that develop after the property changes hands. Councilman Philips urged that that matter be considered quickly. In response from a letter concerning the child restraint statute, Mr. Lanham stated that that statute is being enforced within the city limits of Baytown; tickets have been issued. 50228 -3 Minutes of the Regular Meeting - February 28, 1985 Mr. Lanham reported in response to inquiry from Council that the Barkley Square Apartments are being demolished, and most of the salvageable material has been removed. The owner has indicated that once that is done, he will clear the lot. There is a "for sale" sign up. If the owner does not clear the debris, the Urban Rehabilitation Standards Review Board still has the authority to require the owner to remove the debris, or the city can take bids for the removal and place a lien against the property. Jack Cramer, Chief Building Inspector, said that the owner of the property has stated that the pool will be covered. Councilman Dickens expressed concern with the area on Park Street between Fortinberry and Loop 201 is being used as a dump. Mr. Lanham stated that that is state highway department right of way which the city periodically cleans. There is a pothole on the inbound section of Decker Drive.at the intersection of Decker and Rollingbrook. Mr. Lanham responded that that is a state highway department area of responsibility, but the staff will notify them of the problem. Councilman Embry reported that he had been notified that on Fairway there is a problem with speeders during the lunch hour. Mr. Lanham responded that the police department has had to work that area in the past for that reason; it will be done again. He also reported that there is a garbage truck that is assigned to the Graywood area early in the morning that leaves an oily residue on the street. Retirement Benefits - Mayor Cannon mentioned that he had received a call from a retiree who expressed gratitude for the increase in retirement benefits. Consider Appointment of Auditor Mayor Cannon moved the appointment of auditor up for consideration and asked Chairman Johnson to give the recom- mendation of the audit committee. Councilman Johnson reported that the committee had discussed the current auditor and that the committee had inquired of the finance director of the charges to the city over the last five years which charges have been consistent. The administration has no problem with the present auditor. Therefore, the committee is recommending that the firm of Hullum and Start be appointed as the auditor for the 1984 -85 fiscal year. Councilman Johnson moved that the firm of Hullum and Start be appointed as auditor for the-1984 -85 fiscal year; Councilman Philips seconded the motion. The vote follows: 50228 -4 Minutes of the Regular Meeting - February 28, 1985 Ayes: Council members Philips, Johnson, Simmons, Embry and Dickens Mayor Cannon Nays: None *Mayor Cannon excused himself from the meeting, and Mayor Pro Tempore Simmons presided over the remainder of the meeting. Barbara Hinds, Vice Chairperson, Sesquicentennial Commission, Will Give Update on Commission's Activities Mayor Pro Tempore Simmons recognized Barbara Hinds who had furnished Council with a copy of the update on activities of the Sesquicentennial Commission. She mentioned that Council had been furnished with a copy of the update and that there are still many things that are in the "talking stage." She mentioned that a pen pal program has begun between some of Baytown's school students and students of Baytown's sister city in Port Adelaide, South Australia. Port Adelaide will be celebrating its sesquicentennial in 1986 too. The finance committee which is cochaired by Bennie Kadjar and Reggie Brewer has done an outstanding job in raising donations for the Republic of Texas Plaza. To date, $45,000 has been collected. The goal is $60,000. The bronze plaque of the City of Baytown's Sesquicentennial Logo will be placed on a monument at the location of Baytown on the Republic of Texas Plaza. The plaque was donated by the Baytown Kiwanis Club. The committee recommends that city council adopt the sesquicentennial logo as the city's logo. Council had been furnished with a copy of the logo and the committee is recommending that the words "Texas Sesquicentennial and the dates -- 1836, 1986" be removed in order to use the logo as the city's official logo. The committee feels that the logo is very representative of Baytown today. The statue of Ashbel Smith which has been donated by the East Harris County Medical Society and Auxiliary has arrived and is in storage. It will be placed in the center of the Republic of Texas Plaza. The committee hopes to be able to have construction of the plaza begin in the summer of 1985 with the plaza being dedicated on March 2, 1986. Mayor Pro Tempore Simmons commended the committee for its report and its progress. He stated that Council, at some future date, would take under advisement the recommen- dation of the committee regarding permanent adoption of the logo. The written history of Baytown will be completed some time in 1986. Dr. Margaret Henson has been commissioned to draft this work. 50228 -5 Minutes of the Regular Meeting - February 28, 1985 Consider Proposed Ordinance, Requiring That Fire Protection Systems Be Installed Before Any Building Permit, Other Than Foundation Permit, Can be Issued Whether the Property Is Platted or Unplatted A few years ago Council adopted an ordinance or an amendment to an existing ordinance requiring that this be done, but unplatted property was not included in the ordin- ance; therefore, if a structure is being constructed in a place that does not have fire protection immediately avail- able and if it is not necessary to plat it and take it to the Planning Commission, there is no authority to require it. The administration feels that the intent of the ordin- ance was to require that any structure that is under construction have fire protection available during con- struction. The administration recommended adoption of the ordinance. Councilman Dickens moved for adoption of the ordinance; Councilman Embry seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Embry and Dickens Mayor Pro Tempore Simmons Nays: None ORDINANCE NO. 4083 AN ORDINANCE AMENDING CHAPTER 7 "BUILDINGS" BY ADDING SECTION 7 -9 TO REQUIRE FIRE PROTECTION SYSTEM BE INSTALLED PRIOR TO THE GRANTING OF BUILDING PERMITS; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance, Approving BAWA's Selection of First American Bank & Trust as Depository for the Authority's Funds The Baytown Area Water Authority received four bids for depository of the authority's funds. The high bid was that of First American Bank & Trust which was .78 percentage points above the yield rate for U.S. Treasury bills. The administration recommended adoption of the ordinance. Councilman Johnson moved to adopt the ordinance; Coun- cilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Embry and Dickens Mayor Pro Tempore Simmons Nays: None ORDINANCE NO. 4084 AN ORDINANCE APPROVING THE BAYTOWN AREA WATER AUTHORITY'S SELECTION OF A DEPOSITORY FOR THE AUTHORITY'S FUNDS. 50228 -6 Minutes of the Regular Meeting - February 28, 1985 Consider Recommendation of the Planning Commission That A Comprehensive Drainage Plan Be Prepared to Designate Area or Regional Multi- Purpose Facilities Council was furnished with a copy of a letter from the planning commission dated February 4 in which the commission recommends that a comprehensive drainage plan be prepared to designate area or regional multi - purpose facilities. What the administration suggested was that the council invite the planning commission to a work session in order that council can gather details as to just what the commission has in mind. At that point, council could take action on the next step. Councilman Philips requested that the staff prepare a job specification for this drainage study. In other words, he wanted the staff to define some of the holding requirements and set out the city's policies in that regard. After the staff did this, the city could get input from three or four professional organizations that specialize in this and get them to talk to council so that ultimately council could give the organization that is best qualified the job. He stated further that what he meant was to develop a request for proposals so that the city can get into that request initially what the city wants accomplished in the study. He felt that the engineering department could scope that project and that that scope would address the needs of the planning commission and be consistent with ordinances on the books with regard to drainage and the work that is to be performed at Tenth Street and Ward Road. That would be pulled together so that the planning commission during the work session could see what it is that the city is attempting to do and then square that up and if it is satisfactory with the planning commission, the city will be ready to seek proposals. Mr. Lanham inquired if Council would also like to take into account the work done by the drainage committee that recommended the policy that is presently in existence. Councilman Philips responded that that is sort of the base line, but the city has moved on from there. Council.scheduled a work session for March 28 at 5:00 p.m. Consider Senior Citizen Taxi Program Income Guidelines The income guidelines used to determine eligibility for enrollment in the tax program were revised in October, 1982. At that time, social security payments had been increased by 69.2% since the inception of the program, and the guide- lines were increased by 50 %, which was approximately 75% of the social security increase. Since then social security recipients have received two more increases in benefit payments, each increase being 3.5 %, which results in a compounded increase of 81.25% since the inception of the program. At the time the guideline change was approved by Council, it was decided that the income guidelines should be evaluated periodically. The present guidelines are: 50228 -7 Minutes of the Regular Meeting - February 28, 1985 Free -Fare Half -Fare Single person up to $6,000 $6,000 - $ 9,000 Couple up to $7,500 $7,500 - $10,500 If the precedent of 75% of the change in social security since the program's inception is used again, then new guidelines, rounded off, would be: Single person up to $6,500 $6,500 - $ 91700 Couple up to $8,000 $8,000 - $11,300 The administration recommended approval of the guidelines. Councilman Dickens moved for adoption of the guidelines; Councilman Embry seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Embry and Dickens Mayor Pro Tempore Simmons Nays: None Consider authorization to Advertise for Bids on the Provision of a Health Maintenance Organization as an Alternative to the Present Health Insurance Plan Richard Hare, Director of Personnel, verified that as a public entity, the City of Baytown is required to provide the health maintenance organization alternative to the standard health insurance plan when one is available. Therefore, what the administration is suggesting is not really optional in opening up the system to HMO's except at this time, there is no formal letter for inclusion from the HMO's in this area. A letter has been received by Mr. Hare letting the city know that the HMO's are in the area and that they are willing to provide the HMO alternative. The letter of inclusion would be part of the proposal. The city would request a formal letter of inclusion with all the stipulations required by the federal government for an HMO. There are two types of HMO's. The clinic model limits an individual's choice of primary care physicians. The independent model allows choice between physicians who are contracted with the HMO. Effective March 15, there will be three HMO's in Baytown: Sanus, United Medical and Humana. Nearby is MaxiCare, located on 225 at Beltway and Pru -Care located in Pasadena. The federal government feels that HMO's are a more cost effective method of providing health care; therefore, in 1973, the amendments to the Public Health Services Act were adopted. In HMO's you contract with HMO's ahead of the need and it's closer to a competitive bid process whereas in most 50228 -8 Minutes of the Regular Meeting - February 28, 1985 health care systems, one deals with the health care provider when you need the health care. There your bargaining position is not as good. With HMO's, there is a basic premium rate which is paid on a monthly basis for employees and employee dependents. This is a service where no claims are filed, and the patient pays a flat rate for days in the hospital, as well as emergency service and medication. Councilman Embry stated that one of the items -that would need to be addressed is the provision for contingency of the HMO folding. Richard Hare, Director of Personnel, responded that one of the requirements is that when submitting a proposal the HMO must submit financial statements and also the number of physicians that are contracted. One of the decisions is determination of the service area. Two of the HMO's are located outside the city limits of Baytown and are clinic models. The others which are located in Baytown are independent practice models. Councilman Simmons inquired if a substantial number of city employees choose the HMO what effect would this have on the rates of the present insurance health plan. Mr. Hare responded that if Baytown had a big turnaround like Bellaire with 95% of the employees turning to the HMO, there would be an alternative that the HMO would become the primary carrier, and then the other plan would be offered for the other people, but the premiums would be fairly substantial because the risk would be spread over a fairly small group of people. In response to an inquiry from Council, Mr. Hare stated that the letters that he had received are informal letters notifying the city that these HMO's are available, but for the city to be actually forced to take some action where there is a definite timetable, the HMO would have to send to the city a request for inclusion. The request for in- clusion must be sent within a particular time period. It must be submitted sometime between the end of the city's fiscal year, which is the end of the contract with the present carrier, and April 1, which only gives them a month to do that. All of those who contacted Mr. Hare have said that this would not be forced on the city. They would prefer that the city solicit the service. If the companies do send a request for inclusion, there are about thirty (30) different items that must be provided, including location, hours of operation, a copy of the last audit, etc. The employees may be interested in electing to go to an HMO plan because of the convenience of not having to file any claim form and the physician that he now uses may be in the HMO. If someone is on permanent medication, this is a big factor since all medication is a set nominal price. Another thing to consider is that the employee may not have a particular physician and will therefore, have a group of physicians to rely upon for medical treatment. 50228 -9 Minutes of the Regular Meeting - February 28, 1985 Councilman Dickens moved to authorize the administration to advertise for proposals for both type plans -- Clinic and Independent Physicians Association Models; Councilman Embry seconded the motion. Councilman Philips said that he would prefer to limit the service area strictly to Baytown, rather than soliciting proposals from the clinic models that are in Pasadena and on Highway 225. The vote follows: Ayes: Council members Johnson, Embry, and Dickens Nays: Councilman Philips Mayor Pro Tempore Simmons Consider Plans for Garage Modifications at the Municipal Service Center and Authorize Advertisement for Bids The plans provide for a building that is 75 feet long and 40 feet wide. The building is to be placed on the public works' yard near the existing garage facility. The building will contain six bays for vehicles, two restrooms, three locations for future hydraulic lifts and room on the south side of the building for maintenance of garbage trucks. The cost for this facility is estimated to be $35,000, and contract time is 60 working days. Monies for this facility are available in the current budget and insurance reimburse- ment from Hurricane Alicia. The administration recommended permission to authorize for bids. Councilman Philips moved to approve the plans and authorize the administration to advertise for bids; Council- man Johnson seconded the moiton. The vote follows: Ayes: Council members Philips, Johnson, Embry and Dickens Mayor Pro Tempore Simmons Nays: None Consider Plans for the 1985 Street Improvement Program and Authorize Advertisement for Bids At a previous council meeting, the 1985 Street Improve- ment Program was approved by council. The program consists of 3.14 miles of city streets to be reconstructed and over- laid. There is available about $500,000 for this work. On the plans that council reviewed, only the streets that are to be reconstructed were shown since on overlaid streets there is nothing to show except the length and width of the street. Most of the streets to be reconstructed will have crushed limestone base added to them and if there is curb and gutter, the contractor will have to go in and excavate some material so that the crown is not raised higher than the existing curb and gutter. After that procedure, the contractor will lime stabilize the base eight inches 50228 -10 Minutes of the Regular Meeting - February 28, 1985 deep and then place 1 1/2 or 1 3/4 inches of topping over that. The asphalt overlay streets will be patched first, tack coated and then 1 1/2 to 1 3/4 inches of topping will be placed. Polypropolene fabric will-be used on Patsy, Terrace and Louisiana. Two projects included under the 1985 Program will come from other accounts. Last year, the base work and soil stabilization work was done on the roadway to the police radio tower. That work was not completed under the 1984 contract due to weather. Therefore, that project was dropped from the 1984 contract and placed under the 1985 program. The other item is to build the roadways and parking space for the proposed park at Airhart and Lynchburg. This will consist of about 1200 feet of approximately 12 feet wide pavement. This will provide approximately 100 parking spaces. An alternate on that project will be to include curb and gutter. The fifteen streets included under the 1985 Street Improvement Program are estimated to cost $500,000. The entire project will cost anywhere from $560,000 to $570,000. The administration requested approval of the plans and permission to advertise for bids. Councilman Philips moved for approval of the plans and authorization to advertise for bids; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Embry, and Dickens Mayor Pro Tempore Simmons Nays: None Consider Reduction of Retainage for 1984 Street Improvement Program The contractor, Hubco, Inc., has completed the 1984 Street Improvement Program except for some clean up at the police radio tower site. During construction some of their equipment caused some large ruts in the area and these ruts are blocking drainage. The contractor has stated that they will correct the problem as soon as the ground is dry enough to work. The contractor is asking for a reduction in the retainage from 5% ($25,188.49) to 1% ($5,106.29). This final 1% would be held until the contractor has completed the work at the radio tower site. City Council would authorize final payment of the retainage once the work is completed. If the contractor fails to complete this work in a reasonable period of time, there will be enough money in retainage to complete the work. The administration recommended approval of the reduction of retainage for the 1984 Street Improvement Program. 50228 -11 Minutes of the Regular Meeting - February 28, 1985 Councilman Johnson moved to accept the recommendation of the administration; Councilman Dickens seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Embry and Dickens Mayor Pro Tempore Simmons Nays: None Consider Request from the Technomag Corporation to Landscape a City Utility Easement on the East Side of Garth Road and a Street Median on Independence Boulevard The Technomag Corporation (San Jacinto Crossing) has requested permission to landscape the city's utility easement on the east side of Garth Road the entire length of their property (approximately 1300 feet). The landscape plan includes an irrigation system, shrubs (5 gallon size), live oak trees, and to hydromulch the easement and ditch. The location of these plants would be approximately 5.0 feet east of the property line. Also, Technomag has requested permission to landscape the median on Independence Boulevard. The landscape plan for the median includes a development sign, an irrigation system, shrubs, and hydromulching of the remainder of the median. Technomag has provided the administration with a letter stating that Technomag will maintain the medians. The administration recommended that no permanent land- scaping, i.e. trees be installed within the city's easement and recommended approval of the request of Technomag Corpora- tion to landscape the city's utility easement on the east side of Garth Road and a street median on Independence Boulevard. Councilman Philips pointed out that the plantings could possibly cause a visual obstruction and suggested that the shrubbery be moved back. A representative with the company was present and stated that that would be no problem. Councilman Johnson moved to accept the recommendation of the administration based on the provision that no permanent landscaping be done and that the company maintain the medians. Also, the motion included that the shrubbery is to be moved further away from the intersection. Councilman Embry seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Embry and Dickens Mayor Pro Tempore Simmons Nays: None 50228 -12 Minutes of the Regular Meeting - February 28, 1985 Consider Request of Brienwolf Corporation to Perform Work Within City of Baytown Right of Way Along Garth Road Mr. Jeffrey R. Shinn, Vice President - Development for the Brienwolf Corporation indicated in a letter to the administration that Willowcreek Shopping Center has been having a problem with traffic cutting across the city right of way, especially at the entry drives. He indicated that this is causing tremendous problems in maintaining the right of way. In an attempt to correct this problem, the Brienwolf Corporation would like to put curbing along the property line. In addition, they would like to plant ten (10) three to four feet tall crepe myrtles along the grass area. They also plan to fill the area and have it sodded since the area has settled and is holding water. The administration recommended approval of the request with the understanding that the company will maintain the right of way. Council requested that in this case as in the last that the company be requested to plant the crepe myrtles so that they are not a visual obstruction. Councilman Dickens moved to approve the recommendation of the administration; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Embry and Dickens Mayor Pro Tempore Simmons Nays: None Councilman Embry mentioned that there continues to be a problem with people traveling the wrong way on Baker Road to enter Willowcreek Shopping Center. Bill Cornelius, Director of Planning, stated that at one time the owners had been encouraged to work with the county to move the median cut or to line up the driveways with the curb cuts being proposed at that time, but the owners elected not to do either. Presently, Independence Plaza is being constructed and they are lining their driveway openings with the existing cuts. Mr. Lanham stated that the police enforcement will be increased to deter that particular problem, Consent Agenda In response to inquiry from Council, Norman Dykes, Director of Public Works /City Engineer, stated that prior to advertising for bids on sandblasting and painting of elevated and ground water storage tanks, the city hires an inspector to look at the tanks and estimate what work needs to be performed and then after the work begins an inspector checks the work. 50228 -13 Minutes of the Regular Meeting - February 28, 1985 Regarding rejection of bids for repair of the cater- pillar, the cost to repair the machine is greater than the machine is worth. If this equipment is needed, it will be more economical to lease or rent as needed. Also, the admin- istration plans to check with army surplus. Council considered the consent agenda as follows: a. Proposed Ordinance No. 50228 -3, will award the contract for utility adjustments along Loop 201. Eight bids were received for the Loop 201 Utility Adjustments. Utilities Unlimited submitted the low bid of $170,266.95. Monies are available in the 1975 and 1981 water and sewer bond funds. We recommend the low bidder, Utilities Unlimited (of Conroe) be awarded this contract. b. Proposed Ordinance No. 50228 -4, will authorize final payment for sandblasting and painting of the Bayway Drive Elevated and Ground Water Storage Tanks. Buffalo Maintenance was awarded the contract for this project on December 13. Work commenced on January 4 with a scheduled completion of 45 consecutive days later, or on February 18th. All work was completed ahead of schedule on February 11 and in accordance with the approved plans and specifications. The original contract was for $49,895.48; however, deterioration of the roof supporting structure and the interior wall of the ground storage tank had accelerated more than anticipated and two change orders were required to restore this facility to proper standards. Change Order No. 1 was in the amount of $9,260. Change Order No. 2 was in the amount of $1,532 bringing the revised contract amount to $60,687.48. One pay estimate in the amount of $46,800 has already been paid to Buffalo Maintenance. This leaves the remainder of $13,887.48. Funds for this project were encumbered from the 1983 -84 budget monies. We recommend approval of the final payment of $13,887.48 be paid to Buffalo Maintenance for the sandblasting and painting of Bayway Drive Elevated & Ground Water Storage Tanks. c. Proposed Ordinance No. 50228 -5, will authorize renewal of the contract with Harris County for bookmobile services. This contract between the city and the county is the instrument which sets forth Harris County's agreement to contribute $25,486 toward a shared bookmobile program. The funds are used to pay the salaries of personnel which serve readers both inside and outside the city limits. The increase reflected in this contract covers the raise which city employees received this year. Sterling Municipal Library's 50228 -14 Minutes of the Regular Meeting - February 28, 1985 extension service is enhanced by this county support. If the contract is not approved, the institutions and neighborhoods listed below will no longer receive service: St. James House (home for the aged), Harris County Nutrition Center, Chinquapin School, Centennial Square Housing for the Aged, Baytown Opportunity Center, and the neighborhood of Edison Courts; Linus, Wooster, McNair, Kings Colony, Stewart Heights, Third at East Humble, Busch Terrace, Denby at Gertie, Carnegie at Edison, Hawthorne at Mayo, and Pine Street. We recommend approval of Proposed Ordinance No. 50228 -5. d. Proposed Ordinance No. 50228 -6, will award the housing rehabilitation contract for 408 W. Cleveland. Two bids were received. The low bidder was Uranus Palton with a bid of $11,636. This bid has been reviewed and approved by the Community Development Advisory Committee. They decided to make an exception in the contractor guidelines which allow contractors to receive only two projects per bid opening. Their recommendation to the City Council for the award of the housing rehabilitation projects are described in items d through f on the Consent Agenda. We recommend the low bidder, Uranus Palton, be awarded this contract. e. Proposed Ordinance No. 50228 -7, will award the housing rehabilitation contract for 718 Bowie Street. Five bids were received. Uranus Palton was the low bidder in the amount of $10,936.50. This bid has been reviewed by the Community Development Advisory Committee and meets with their approval. We recommend the low bidder, Uranus Palton, be awarded this contract. f. Proposed Ordinance No. 50228 -6, will award the housing rehabilitation contract for 211 E. Frances. Five bids were received. John Kidd submitted the low bid of $10,432. This bid has been reviewed by the Community Development Advisory Committee and meets with their approval. We recommend the low bidder, John Kidd Remodeling and Supplies, be awarded this contract. 50228 -15 Minutes of the Regular Meeting - February 28, 1985 g. Proposed Ordinance No. 50228 -9, will award the housing rehabilitation contract for 211 E. Jack. Four bids were received. Uranus Palton submitted the low bid of $11,351.50. The Community Develop- ment Advisory Committee reviewed this bid and felt that Uranus Palton could handle no more than three projects and meet the time limits. Therefore, on this contract they recommend the second low bidder who was John Kidd with a bid of $11,450. We recommend the second low bidder, John Kidd, be awarded this contract. h. Proposed Ordinance No. 50228 -10, will award the housing rehabilitation contract for 607 Denby. Four bids were received. Uranus Palton submitted the low bid of $11,256. We recommend the low bidder Uranus Palton be awarded this contract. i. Proposed Ordinance No. 50228 -11, will confirm the emergency purchase of a motor for a garbage truck. Public Works purchased a gasoline engine for a side loader garbage truck on an emergency purchase. The cost was $2,025 and it was purchased from Jay Marks Chevrolet. This purchase was necessary due to the fact that we do not have any backup side loading vehicles. To go through the normal purchasing processes would have required a minimum of 30 days which would have disrupted garbage service. We recommend approval of Proposed Ordinance No. 50228 -11. j. Council is asked to consider the rejection of a bid for the repair of a caterpillar front end loader. Bids were mailed to five vendors and two proposals were received. The low bidder, Heavy Quip, does not meet specifications. Heavy Quip has taken an exception to our requirement of only "Cat. authorized" parts. The next low bidder, Plains Machinery Co., meets our specifications; however, the bid is for more money than we have budgeted. Based upon the cost of thse repairs, the age of the machine, and other work which needs to be done to bring the unit up to satisfactory and safe working level - replacing muffler and exhaust pipe, replacing torque converter temp. and water temp. gauges, stop oil leaks around engine, etc. - we recommend the bids be rejected and we auction this unit at our next public auction. 50228 -16 Minutes of the Regular Meeting - February 28, 1985 Councilman Philips moved to adopt the Consent Agenda Items a through j; Councilman Embry seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Embry and Dickens Mayor Pro Tempore Simmons Nays: None ORDINANCE NO. 4085 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH UTILITIES UNLIMITED FOR LOOP 201 UTILITY ADJUSTMENTS MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 50228 -3. ORDINANCE NO. 4086 AN ORDINANCE AUTHORIZING FINAL PAYMENT TO BUFFALO MAINTENANCE FOR THE SANDBLASTING AND PAINTING OF BAYWAY DRIVE ELEVATED AND GROUND WATER STORAGE TANKS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 50228 -4) ORDINANCE NO. 4087 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK OF THE CITY OF BAYTOWN TO EXECUTE AND ATTEST TO A CONTRACT WITH HARRIS COUNTY WITH REGARD TO PROVIDING BOOKMOBILE PROGRAMS WITHIN BAYTOWN AND IN UNINCORPORATED AREAS IN THE COUNTY AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 50228 -5) ORDINANCE NO. 4088 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT #84 -04 -10 TO URANUS PALTON FOR THE SUM OF ELEVEN THOUSAND SIX HUNDRED THIRTY -SIX AND N01100 ($11,636.00) DOLLARS. (Proposed Ordinance No. 50228 -6) ORDINANCE NO. 4089 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOP- MENT REHABILITATION PROJECT #84 -04 -11 TO URANUS PALTON FOR THE SUM OF TEN THOUSAND NINE HUNDRED THIRTY -SIX AND 50/100 ($10,936.50) DOLLARS. (Proposed Ordinance No. 50228 -7) 50228 -17 Minutes of the Regular Meeting - February 28, 1985 ORDINANCE NO. 4090 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOP- MENT REHABILITATION PROJECT #84 -04 -12 TO JOHN KIDD REMODELING AND SUPPLIES FOR THE SUM OF TEN THOUSAND FOUR HUNDRED THIRTY -TWO AND N01100 ($10,432.00) DOLLARS. (Proposed Ordinance No. 50228 -6) ORDINANCE NO. 4091 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOP- MENT REHABILITATION PROJECT #84 -04 -13 TO JOHN KIDD REMODELING AND SUPPLIES FOR THE SUM OF ELEVEN THOUSAND THREE HUNDRED FIFTY -ONE AND N01100 ($11,351.00) DOLLARS. (Proposed Ordinance No. 50228 -9) ORDINANCE NO. 4092 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOP- MENT REHABILITATION PROJECT #84 -04 -14 TO URANUS PALTON FOR THE SUM OF ELEVEN THOUSAND TWO HUNDRED FIFTY -SIX AND N01100 ($11,256.00) DOLLARS. (Proposed Ordinance No. 50228 -10) ORDINANCE NO. 4093 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN TEXAS, DECLARING THAT AN EMERGENCY SITUATION EXISTS; ACCEPTING THE BID OF JAY MARKS CHEVROLET FOR THE REPLACE- MENT OF A GASOLINE ENGINE FOR A GARBAGE TRUCK AND AUTHOR- IZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWO THOUSAND TWENTY -FIVE AND N01100 ($2,025.00) DOLLARS. (Proposed Ordinance No. 50228 -11) For bid tabulations, see Attachments "A" and "B." Consider Appointments to the Urban Rehabilitation Standards Review Board Councilman Philips moved to appoint Bill Lubbock, Bill Gidley and Mack Cook to the Urban Rehabilitation Standards Review Board with Bill Gidley to serve as Chairman; Council- man Embry seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Embry and Dickens Mayor Pro Tempore Simmons Nays: None 50228 -18 Minutes of the Regular Meeting - February 28, 1985 Recess Into Executive Session to Discuss Pending and Contemplated Litigation and Real Estate Acquisition Mayor Pro Tempore Simmons recessed the open meeting into executive session to discuss pending litigation and real estate acquisition. When the open meeting was recon- vened, the following business was transacted: Consider Proposed Ordinance, Authorizing the City Attorney to Make Offers for and on Behalf of the City of Baytown for Purchase of Property in Brownwood; Requiring that Such Offers be Accepted Within Fifteen (15) Days; Direct- ing the City Attorney to Institute Condemantion Proceedings in the Event Such Offers are Refused Councilman Dickens moved to adopt the ordinance; Council- man Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Embry and Dickens Mayor Pro Tempore Simmons Nays: None ORDINANCE NO. 4094 AN ORDINANCE AUTHORIZING THE CITY ATTORNEY TO MAKE OFFERS FOR AND ON BEHALF OF THE CITY OF BAYTOWN TO THE OWNERS OR OTHER PARTIES IN INTEREST FOR THE ACQUISITION OF CERTAIN TRACTS DESCRIBED HEREIN REQUIRED FOR PARK PURPOSES; REQUIRING THAT SUCH OFFERS BE ACCEPTED WITHIN FIFTEEN (15) DAYS; DIRECTING THE CITY ATTORNEY TO INSTITUTE CONDEMNATION PROCEEDINGS IN THE EVENT SUCH OFFERS ARE REFUSED; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Adjourn There being no further business to be transacted, the meeting was adjourned. e. Eileen P. Hall, City Clerk N M E M O R A N D U M February 25, 1985 Attachment "A" T0: Fritz Lanham, City Manager FRO*i:�Xorman Dykes, City Engineer /Director of Public Works SUBJ: Loop 20.1 Utility Adjustments - Job No. 8410 -26 Eight-bids were received for the Loop 201 Utility Adjustments and are tabulated below: Utilities Unlimited Truco Construction David Wight Construction Blackshear'& Son Baytown Construction Payton Construction Angel Brothers RWL Construction $170,266.95 186,980.00 189,484.50 202,771.39 237,710.00 239,078.75 310,820.00 328,945.00 Monies are available in the 1975 and 1981 water and sewer bond funds. I recommend that the low bidder, Utilities Unlimited (of Conroe), with a bid of $170,266.95, be awarded this contract. Copy to: Asst City Mgr City Clerk Legal ES /lc j l I L �. Couunun 1 ty Ucvclol,mcnt �3 I U� I':�r1::,�,�, 11s ' ... ��T�� ri�nruary 14, i98s BID T�IBULATIQN Uranus Dalton John Kidd Attachment "B" Earl• Page Michael ilenderson 'TEM QTY DESCRIPTION EXi('!' UNIT Exrl =ivoEO UNIT EXTENOEO UNIT EX�r*NTttS- UNI Xr�6' UNIT __ PRI(�f,� _PRICE PRIG• �pRICF �RICF �(3j•C� 'Ill (lousing Rehabilitation Project 1184 -04 -10 $1].,636.00 X11,820.00 408 IV. Cleveland 1184 -04 -11 718 I�owie St. $10,936.50 10,956.00 11,855.00 17,469.13 N84 -04 -12 211 C. rrancis $11,066.50 X10,432.00 11,308.00 1184 -04 -13 211 l:. Jack • . •••• ••• •••• ••• ••• •••• $11,.351.50 X11,450.00 N84 -04 -14 . G07. Denby $11,256.00 11,295.00 �rruSS r u i N L LESS DISC. • N T TOTA L ' •n ` IvFRY L. CoI111011n i ty Development U: 11acka gc 93 BID TA BULATI ON DATE: I:chruar 14 198S Eric Williams •T.L. Henderson Joe Alazar Wilbur May J EIV1 QTY DESCRIPTION uNlr EXTENDED UNIT EXTENOEO uNrr - �x-rFN_DT urrr �xr�� ur�Ir Ezl'fiv b- _,eRICE ' Housing Rehabilitation Project #84 -04 -10 408 W. Cleveland • 984 -04 -11 11,210.00 718 Bowie St. 984 -04 -12 211 E. Francis $13,083.27 $IIJ0193.00 984 -04 -13 211 E. Jack $140,456.62 $13030S.00 984 -04 -14 607 Denby 14,052.00 $11,6S7.00 GROSS TOTAL LESS DISC. • -. NET TOTAL ' nFI IVFRY • .