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1984 12 13 CC Minutes, Special41213 -1 MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN December 13, 1984 The City Council of the City of Baytown, Texas, met in special session on Thursday, December 13, 1984, at 5:00 p.m. in the Conference Room of the Baytown City Hall with the following attendance: Fred T. Philips Councilman Jimmy Johnson Councilman Perry M. Simmons Councilman Ron Embry Councilman Roy L. Fuller Councilman Gerald Dickens Councilman Allen Cannon Mayor Fritz Lanham City Manager Randy Strong City Attorney The meeting was called to order with a quorum present. Mayor Cannon recessed the open meeting into executive session to duscuss pending litigation. When the open meeting reconvened, the Mayor announced that there was no futher business to be transacted. Adjourn Since there was no further business to be transacted, the meeting was adjourned. e�w �J' / / Eileen P. Hall, City Clerk 41213 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN December 13, 1984 The City Council of the City of Baytown, Texas, met in regular session on Thursday, December 13, 1984, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following attendance: Fred T. Philips Councilman Jimmy Johnson Councilman Perry M. Simmons Councilman Ron Embry Councilman Roy L. Fuller Councilman Gerald Dickens Councilman Allen Cannon Mayor Fritz Lanham Larry Patterson Randy Strong Eileen P. Hall The meeting was caller The invocation was offered the following business was City Manager Assistant City Manager City Attorney City Clerk 1 to order with a quorum present. by Councilman Johnson, afterwhich conducted: Consider Minutes for the Special Meeting Held November 14, 1984, and the Regular Meeting Held November 20, 1984 Councilman Philips moved to approve the minutes for the Special Meeting held November 14, 1984, and the regular meeting held November 20, 1984; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Cannon Nays: None Receive Petitions There were no petitions to be presented. City Manager's Report Drainage Ditch Located North of Craigmont - In past years groups of citizens have appeared concerning drainage of this ditch which has been on the flood control district program for some time. The contractor has now started to work on this project. This will be a concrete lined ditch which should improve drainage in the Craigmont /Ponderosa /Village Lane area. The contractor is making very good progress. About 700 feet of concrete lining and about 400 feet of concrete slopes are in place. 41213 -2 Minutes of the Regular Meeting - December 13, 1984 Drainage (City crews) - City Crews have made very good progress on drainage projects which Council has approved for this year. The Greenwood Drive project is about 95% complete. Work has been completed on Bolster, Wildwood, Lazy Lane, Wooster, Pershing and Bayway Drive near Lakewood Pharmacy. Also, city crews are in process of cleaning the ditches on Arbor Street. 1984 Street Improvement Program - The contractor is about 95% complete. Asphalt work has been completed on Yaupon, Winkler, Greenbrair, City Hall parking area, Arbor, and East Texas. The only thing remaining to be done is cleanup. Metro Park and Ride Contract - In August, Council authorized the staff to write to Allen Kiepper with Metro requesting that a policy be established by Metro on whether they would be interested in negotiating with a community such as Baytown to furnish a park and ride service. Prior to that, the transit committee that Council had appointed had had a feasibility study made that indicated that a park and ride service to Houston could be economicallv feasible. A couple of weeks ago, in a meeting with Houston - Galveston Area Council officials and others, along with a representa- tive of Metro, representatives of Baytown were told that the Metro Board has made a decision and has authorized their staff to work with the transit committee to determine whether an acceptable contract could be developed. The transit committee will be meeting with representatives of Metro in the next few weeks, and the staff will be coming back to Council with a report. Councilman Philips commented that the representative of Metro had indicated that this is a break through because it indicates that Metro is now willing to attempt to extend service to someone who is not in the Metro System. Baytown will be an initial test case which should enable Baytown to obtain park and ride service with very little funding on .Baytown's part. Metro will be furnishing the buses to get the service for this area started. Second Council Meeting in December - Council elected to forego the second regularly scheduled meeting for December due to the Christmas holidays. Comments /Questions From Council Councilman Johnson mentioned a problem concerning "kit buildings" which people had purchased from Furrows and other building supply firms which they are unable to erect due to the fact that the buildings have no engineer's stamp. He asked that the administration get in contact with the firms selling these building kits and request that they attempt to get a Texas Registered Professional Engineer to stamp these buildings, or check into the matter to determine what can be done. 41213 -3 Minutes of the Regular Meeting - December 13, 1984 Councilman Johnson also mentioned that he had gone by Mr. Brunson's home and now the slab is cracked. Mr. Lanham stated that the engineer consultant has inspected the cracked slab and will be giving a report on that. Consider Request of Ken Taylor, 3804 Del Oro Drive, to Grant Variance to Sidewalk and Driveway Requirements Councilman Fuller inquired if under Resolution No. 747 it would be proper for Council to consider this matter at this time. The city attorney responded that it has been past practice of Council in situations like this to obtain a motion and second to consider the item, vote on that motion and if that motion prevails to consider the item. Councilman Johnson moved to put the item on the table for discussion; Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Embry, and Dickens Mayor Cannon Nays: Council members Philips and Fuller Mr. Lanham reviewed the circumstances of this request by reminding Council that Mr. Taylor had appeared a few weeks ago requesting a variance to the sidewalk and drive- way requirements and at that time, the request was rejected. The sidewalk had been constructed without steel as required by city regulations, and the area where the sidewalk and the driveway connected was not constructed in accordance with regulations. There have been some changes in that part of the problem, but that still does not meet requirements with regard to grade. Nothing has been done about the problem of there being no steel in the sidewalk. In response to an inquiry from Council, the city attorney explained that the ordinance does not make provision for deviation from standards. The ordinance states that all concrete sidewalks shall be made with reinforced concrete six gauge wire mesh, etc. He further suggested that if the standards are not satisfactory, then those standards should be changed. Councilman Johnson moved to grant both variances; Council- man Simmons seconded the motion. Ken Taylor, 3804 Del Oro, in response to an inquiry from Council, stated that it would cost anywhere from $5,000 to $6,000 to break out the concrete driveway. Mr. Taylor stated that normally when a variance is requested, it is requested for something that is below city codes, but he did not feel that this installation is below city standards. There is 3,500 pounds of psi concrete in the driveway that has been poured 5h to 6 inches thick with more expansion joints than necessary. As far as the slope on this sidewalk 41213 -4 Minutes of the Regular Meeting - December 13, 1984 where it meets the driveway, Mr. Taylor said that he had counted 22 sidewalks that had been constructed in the sub- division in the last lh years that had slopes of less than 1 inch. There are no obstacles there that Mr. Taylor feels anyone could trip on. Mr. Taylor further stated that he would be willing to post a bond in order to have a variance granted. Councilman Fuller emphasized that his objections from the beginning and the problem here is if the standards of the city are inadequate then those standards need to be revised which would entail a change in the ordinance. The standards need to be enforced and he did not feel it proper to grant a variance because someone failed to do their homework in determining what the city's standards are. The city expects the engineers and inspectors to follow the rules established by the ordinance which they have done in the past by having improperly constructed facilities re- moved and replaced to meet standards. To allow Mr. Taylor to come in after the fact and grant a variance is not standing behind those who have to administer the ordinance. Councilman Johnson pointed out that the difference in this particular case is that the construction is above standards rather than below standards. In response to an inquiry from Council regarding whether Mr. Taylor's installation would be comparable to City of Baytown standards, Norman Dykes, City Engineer /Director of Public Works, stated that without an exhaustive study, he would think that the two would be very similar; however, part of the purpose of the wire is to prevent movement. As far as strength, either would suffice. Mayor Cannon stated that during past years, Council has had a number of requests for various variances of which some have been granted. He stated that he respected what Councilman Fuller was saying; therefore, if Council deter- mined toproceed, he felt the motion should be amended to include a provision that Mr. Taylor post a bond. At this point, the motion and second were withdrawn, and Councilman Johnson moved to grant both variances with the provision that Mr. Taylor post a bond with the city in an amount to be determined by the city to be adequate; Council- man Simmons seconded the motion. Councilman Embry commented that as a general premise, there should be no conclusion that city's standards are the only way to build. The ordinance should have a general clause that would allow deviation when in the judgement of the staff the construction is competent to or better than city standards. Councilman Philips said that he had a problem with the manner in which Mr. Taylor handled the entire situation, but he would be agreeable to having the engineering de- partment make decisions on variances. 41213 -5 Minutes of the Regular Meeting - December 13, 1984 Councilman Fuller pointed out that if this were the case every builder and craftsman will get the city to per- form their engineering. The vote follows: Ayes: Council members Johnson, Simmons, Embry and Dickens Mayor Cannon Nays: Council members Philips and Fuller Councilman Philips requested that the administration develop a staff procedure for handling variances. Mr. Lanham stated that the administration would need to do some research to determine how other cities handle variances. Mayor Cannon pointed out that the city would need to be very careful that variances were granted on the same basis for everyone. Consider Proposed Ordinance, Establishing Tax Rate City Council was not able to adopt a tax rate when the budget was adopted because the tax roll from the appraisal district had not been submitted. The city has not received a tax roll yet that represents 100% of the value. A roll that is about 85% complete has been submitted, therefore, the number that the Council is being presented with represents that 85% that has been certified, and an estimate of the remaining valuation has been made. It is important that a tax rate be adopted at this time because the city could run into a cash flow problem, and many people like to pay their taxes before the close of the calendar year. The tax rate recommended, $ .59 represents a $ .03 reduction from the $ .62 rate established for the 1983/84 fiscal year. The amount required to finance the general fund budget, along with the interest and sinking requirements is $ .57. However, the administration is recommending that an additional $ .02 be included which would yield about $450,000 in tax and industrial district revenues which could be appropriated for financing acquisition of property in the Brownwood Subdivision. One of the problems that the county and other cities have faced is dealing with those who have not received a tax statement for December 31, but who desire to pay their taxes. Harris County has adopted a procedure whereby this can be done based on the notice of appraised value that the property owner has received. This procedure involves the citizens signing an agreement that they may pay their taxes so long as the taxpayer understands that this is not a settlement of the tax liability. The money is placed in escrow and once the actual statement is developed, the taxpayer either receives a refund or must pay the difference. The administration would propose to follow the same procedure. 41213 -6 Minutes of the Regular Meeting - December 13, 1984 However, at this that the tax rats at $ .59 to fund proceed with the and sinking fund Brownwood. point, the administration is recommending for the 1984/85 fiscal year be established the approved budget, allow the city to bond sale, place proper funds in the interest and allow the acquisition of property in Councilman Dickens moved for adoption of the ordinance; Councilman Philips seconded the motion. Mayor Cannon noted that in 1983 the Hurricane Alicia occurred which resulted $ .05. In Council work session, Council tax rate should be $ .57, but due to the funds to acquire property in Brownwood, necessary. tax rate was $ .57. in an increase of had felt that the necessity to provide another $ .02 is Mr. Lanham stated that he had failed to mention that if the tax rate is approved by Council tonight and the computer operates as it should, the staff expects to mail the tax statements on December 20. This will give taxpayers time to pay taxes before December 31. Councilman Johnson pointed out that many valuations had increased and if the city brings in a windfall with the $ .59 tax rate, then next year this excess should be taken into account to lower the tax rate. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Cannon Nays: None ORDINANCE NO. 4018 AN ORDINANCE FIXING THE RATE AND TAX LEVY FOR THE CITY OF BAYTOWN FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 19851, UPON ALL TAXABLE PROPERTY IN SAID CITY OF BAYTOWN IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS AND THE CHARTER PROVISIONS AND ORDINANCES OF SAID CITY; AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT THEREWITH. Consider Statement of Intent and Plan for Financing the Acquisition of Property in Brownwood Subdivision Council had been provided with a copy of the city manager's memorandum regarding this item. On August 23, Council adopted recommendations in the Management and Use Plan for the Brown- wood Hazard Area which included the statement, "It is the city's goal to acquire the entire area for park and recre- ational purposes, when and if, funding becomes available." The administration has developed a plan that will enable the city to acquire the land. When Council approved the revenue sharing budget several months ago, Council included $200,000 for land acquisition in that area, and with the $ .59 tax rate $450,000 is available in unappropriated revenues from the general fund. The administratin is recom- mending that the application for grant funds to the Texas 41213 -7 Minutes of the Regular Meeting - December 13, 1984 Department of Parks and Wildlife be resubmitted which if approved, said application would provide funds in May or June, 1985 in the amount of $400,000. If revenue sharing is continued, Council can express its intent to allocate $230,000 from the revenue sharing for 1985/86. In the event any of these proposed funding methods should fail, Council has the authority to issue Certificates of Obligation to assure accomplishment of the program. Councilman Philips moved to adopt the Statement of Intent and Plan for Financing the Acquisition of Property in Brown - wood Subdivision; Councilman Embry seconded the motion. Roxanne Gillum, 128 Bayshore Drive, Brownwood Subdivision, stated that she could see no reason that the City of Baytown would need all the land in Brownwood for a park. She felt that people and parks could live together in harmony. She inquired when the condemnation proceedings would begin. The city attorney stated that he had not gotten the report back from the appraiser yet, but as soon as that report is received, Ms. Gillum would be made an offer. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Cannon Nays: None A copy of the memorandum to the Mayor and City Council dated December 11, 1984, is attached to the minutes as Attachment "A." Consider Proposed Resolution, notifying the Public That a Portion of Brownwood Subdivision is a Flood Prone Area to Which the City Will Be Unable to Provide Certain Services Randy Strong, City Attorney, referred to a report made by Norman Dykes, City Engineer /Director of Public Works, to Fritz Lanham, City Manager, dated December 5, 1984, concerning Brownwood Water and Sewer Systems, indicating that Council had been furnished with copies of this report and stated that at this time, Council needed to take formal action to accept the report. Councilman Johnson moved to accept the report. Council- man Simmons seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Cannon Nays: None The report is attached to the minutes as Attachment "B " 41213 -8 Minutes of the Regular Meeting - December 13, 1984 Fritz Lanham, City Manager, stated that the proposed resolution will notify the public that the Brownwood Subdi- vision is within the coastal high hazard area and is subject to severe flood hazards and that there are significant hazards to using property there for residential purposes. The City of Baytown, as a result of the report that has been referred to, has determined that city services, specifically water and sewer services, are not available and funds are not avail- able to provide those services to that area. If funds were available, such an expenditure would be an imprudent expenditures of tax money. The resolution further asserts the city's intent of strict-enforcement of its flood hazard regulations. The administration recommended adoption of the resolution. Councilman Dickens moved to adopt the resolution; Coun- cilman Fuller seconded the motion. Mayor Cannon recognized Jean Shepherd, President of the Brownwood Civic Association, whose remarks are attached to the minutes as Attachment "C." Councilman Johnson stated that Council had attempted to help the residents of Brownwood and pointed out that at one point Ms. Shepherd had come before Council and said that Brownwood was no more. Ms. Shepherd responded that she had made that statement, but changed her mind when the people were not treated fairly. In response to an inquiry from Council, Ms. Shepherd stated that the membership of the civic association was 157 when Hurricane Alicia struck, but was now 92. Walter L. Robertson, a former resident of Baytown and owner of property in Brownwood, stated that the main issue in Brownwood is money. Roxanne Gillum, owner of property in Brownwood, stated that she had information from Larry Patterson, Assistant City Manager, that the cost to restore water to the Brownwood Subdivision would be $100,000. The city could save the money that will be used to acquire property in Brownwood and use that money to restore the water lines. A broader question is involved than whether the city provides Brownwood with water, and that is the Constitutionality of what the city is doing. When Baytown annexed Brownwood, it took on the responsibility of providing services. Ms. Gillum requested that Council reconsider before adopting the resolution. Councilman Dickens pointed out that much had changed since Brownwood was annexed and when circumstances change, actions must be taken to change with those circumstances. Jean Shepherd stated that when questioned by Council earlier that she had become emotional and therefore would like to respond at this point that a good plan for Brownwood would have been to allow the houses that were repairable to be repaired. Those houses that were completely destroyed should have been allowed to build back at 16 foot elevation, meeting all building regulations. Homes with a history of N 41213 -9 Minutes of the Regular Meeting - December 13, 1984 flooding should have been phased out by FEMA. If this would have taken place, the entire character of Brownwood would have been changed to a useable subdivision. This could still happen. There is a lot of vacant property there that could still become viable for sale with the regulation that one build at 16 foot elevation. There are areas all over the Gulf Coast, including areas in Texas where people live like that, are very happy, and meet all standards. This property could be returned to the tax rolls. This could become a resort type area and this is something that Ms. Shepherd would like to be considered. Billy Higginbotham, 186 Bayshore, stated that it will cost him twice as much to remodel his home now, and besides that, he has expended $90,000 on another home. Ira Ferguson, a life time resident of Baytown, stated that the thing that everyone might be missing is that every- one should be working together for the betterment of the entire community. Hillary Shepherd, owner of property in Brownwood since 1967, requested that Council adopt a resolution that would allow those property owners who wish to remain in Brownwood and restore their property to submit their own individual plans for their particular house and location on how they intend to repair same house, and also how they intend to contain their property to keep out reoccurring high tides. Mayor Cannon asked if there were any further questions or comments. Since no one indicated a desire to comment further, Mayor Cannon called for a vote. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Cannon Nays: None RESOLUTION NO. 897 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN PLACING THE PUBLIC ON NOTICE THAT A PORTION OF THE BROWNWOOD SUBDIVISION IS A FLOOD - PRONE, HAZARDOUS AREA, TO WHICH THE CITY IS UNABLE TO PROVIDE CERTAIN SERVICES; AND PROVIDING FOR THE EFFECTIVE DATE. Consider Proposed Ordinance, Repealing Ordinance No. 3675, Which Designated the Brownwood Hazard Area Randy Strong, City Attorney, restated the opinion of the city's counsel, the city attorney and outside counsel, that the ordinance that was adopted originally is a valid exercise of the authority of the city to regulate land use. It was never the intention of the city for this to be the taking of anyone's property, but merely a restriction on its use. However, since there was a lawsuit filed, when there 41213 -10 Minutes of the Regular Meeting - December 13, 1984 is litigation, there is always some risk, including a risk that the city may lose on this ordinance. By repealing the ordinance, the city cuts off continuation of the damage claims, in the unlikely event that the city is found to have been wrong, which will be of some advantage to the city._ Also, there has been a shift of the opinion of the property owners in the area. People who supported the city originally in the city's effort to prevent future damage and flooding to the residents have since changed their positions. In light of these facts, it is the opinion of the city attorney, as well as Olsen and Olsen, who were hired to assist on the case, that it would be advantageous to the city to repeal the ordinance at this point. Therefore, the city attorney recommended repeal of the ordinance. Councilman Fuller moved to adopt the ordinance to repeal Ordinance No. 3675, which designated the Brownwood Hazard Area; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Cannon Nays: None ORDINANCE NO. 4019 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, REPEALING ORDINANCE NO. 3675; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Amending Contract With Thompson Road Municipal Utility District for Wastewater Disposal Some months back, the Thompson Road Municipal Utility District approached the City of Baytown, and the city signed a contract with that district to provide wastewater disposal service to them. At the time of the contract signing, the district agreed to pay the city a buy -in fee within eighteen months of the signing of the contract and to set up a schedule to treat increased amounts of wastewater over a specific period. The district has not developed as quickly as anticipated; therefore, the district is asking to amend the agreement to push back all the dates provided in the original agreement by 12 months. For instance, the capital buy -in charge would come due 30 months after the date of the signing of the contract. In as much as there has been no construction begun, the administration felt this to be a reasonable request, because it will not be necessary for the city to begin enlarging the wastewater treatment plant at this time. The administration recommended approval of the request. 41213 -11 Minutes of the Regular Meeting - December 13, 1984 Councilman Embry expressed his concern with any municipal utility district executing a contract, which is based on an estimate of future growth, and the city then provide those facilities, but the growth fails to materialize, and then the city amends the contract to put off that obligation into the future when that growth might occur. Therefore, Council- man Embry inquired if the city had installed facilities which would have been used by this contract, but are now made idle through amendment of the contract. Mr. Lanham responded that the plant is at a capacity of 1.2 million, and the plan was to enlarge that facility to ARON accomodate this contract and others some time in the future which is one of the reasons for the up front payment of the $488,000. No construction has begun by the city as a result of this contract. One of the reasons for the large capital buy -in is so that the city does not begin construction with the anticipation of having the demand, and then it develops that the demand doesn't come about. We should still have to enlarge the facility at some in the future. Councilman Embry moved for approval of the ordinance; Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Cannon Nays: None ORDINANCE NO. 4020 AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE WASTEWATER DISPOSAL CONTRACT WITH THOMPSON ROAD UTILITY DISTRICT; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Approving a Contract with the Baytown Opportunity Center for Litter Removal Along 22 Miles of Streets and Rights of Way Two or three months ago, the city worked out a one -month agreement with the Baytown Opportunity School to remove litter along certain streets as a test to determine if a contract would be feasible. The test period proved that the opportun- ity center can perform this task satisfactorily which provides an opportunity for the center to perform a task in the community that needs to be done, and the amount that the center requires for performing this work is a good buy for the com- munity. The contract will provide for litter removal along 22 miles of streets and rights of way each month for a charge of $1,050. The city will save money in two departments by contracting for this service. The administration recommended approval of the ordinance. 41213 -12 Minutes of the Regular Meeting - December 13, 1984 The city attorney mentioned that the opportunity center would be required to carry liability insurance for the amount of $300,000. The contract also provides that the center will indemnify and hold harmless the City of Baytown. Bobby Rountree, Director of Parks and Recreation, stated that the various crews will have supervisors with them to provide a greater amount of safety for the workers. He stated that there is a similar program in Galveston that has been in existence for a year or so. There have been no problems with the program there. Councilman Johnson moved for adoption of the ordinance; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Cannon Nays: None ORDINANCE NO. 4021 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO A CONTRACT WITH THE BAYTOWN OPPORTUNITY CENTER TO PROVIDE A LITTER PICKUP PROGRAM; AUTHORIZING PAYMENT BY THE CITY OF NINE THOUSAND FOUR HUNDRED FIFTY AND N01100 ($9,450.00) DOLLARS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Authorizing Installation as Follows: Stop - Cynda Brooke Drive at Baker Road; Stop - Independence Blvd. at Garth Road; Yield - Meadowood'Drive/ Meadowood Circle at Stonehedge Drive The traffic commission has recommended a stop for Cynda Brooke Drive at Baker Road; for Independence Boulevard at Garth Road and a yield for Meadowood.Drive / Meadowood Circle at Stonehedge Drive. The administration recommended approval of the ordinance. Councilman Dickens moved for adoption of the ordinance; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Cannon Nays: None ORDINANCE NO. 4022 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, PROVIDING FOR THE POSTING OF STOP SIGNS AT THE INTER- SECTIONS OF CYNDA BROOKE DRIVE AT BAKER ROAD AND INDEPENDENCE BLVD. AT GARTH ROAD; PROVIDING FOR THE POSTING OF YIELD SIGNS AT THE INTERSECTION OF MEADOWOOD DRIVE / MEADOWOOD CIRCLE AT STONEHEDGE DRIVE; REPEALING ORDINANCES INCONSISTENT HEREWITH; CONTAINING A SAVINGS CLAUSE; PRESCRIBING A MAXIMUM PENALTY OF TWO HUNDRED AND N01100 ($200.00) DOLLARS FOR THE VIOLATION THEREOF; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. 41213 -13 Minutes of the Regular Meeting - December 13, 1984 Councilman Philips mentioned that the traffic signal poles at Garth and Baker do not extend far enough out into the roadway. Mr. Lanham responded that the staff would look into the problem, and a report would be given to Council. Another traffic problem, the timing of the lights on Highway 146, has been corrected. Recess and Reconvene Mayor Cannon called a ten - minute recess. When the meeting reconvened, the following business was conducted: Consider Proposed Ordinance, Amending the Code of Ordinances, Chapter 7, "Buildings," to Provide Minimum Provisions for Elevators for the Handicapped Randy Strong, City Attorney, stated that the proposed ordinance would amend the Building Code to provide provisions for dealing with access within buildings and putting some requirements on the elevators that will be used by the physically disabled and /or handicapped. Apparently, there was a problem in Baytown with an elevator in a building when the person attempting to use the elevator had a larger than standard wheelchair. For this reason, the administration is suggesting that a provision be added to the code to pro- vide that elevators have a minimum 25 square feet floor area with no width less than 48" and no door openings of less than 36 ". The minimum size door is presently 32 ". Councilman Johnson moved for adoption of the ordinance; Councilman Dickens seconded the motion. The vote follows: Ayes: Council members Philips, Embry, Fuller and Dickens Mayor Cannon Nays: None ORDINANCE NO. 4023 Johnson, Simmons, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AMENDING CHAPTER 71 "BUILDINGS," SECTION 7 -4.1, BUILDING CODE -- AMENDMENTS, BY ESTABLISHING MINIMUM REQUIREMENT FOR ELEVATORS FOR DISABLED AND HANDICAPPED; REPEALING CONFLICTING ORDINANCES; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Amending the Code of Ordinances, Chapter 7, "Buildings," to Amend the Requirements for Issuance of Building Permits The city attorney pointed out that Subsection a of the ordinance is unchanged from the current code. What is being recommended is the addition of Subsections b and c. Subsection b provides that no building permit shall be issued for the 41213 -14 Minutes of the Regular Meeting - December 13, 1984 construction or repair of any structure within the 100 year floodplain which permit does not require the entire structure to meet the standards established by this Code of Ordinances. This clarifies or puts in writing what has already been a policy of the city that if a building permit is to be issued for construction or repair of a structure in the floodplain, the value of the entire structure must by con- sidered in determining the basis for the substantial improve- ment question. Subsection c continues that by providing that the calculation of the improvement cost shall be made upon the basis of the fair market value of the required materials, service and labor performed in a workman like manner. The chief building inspector has, in the case of the individual doing his own work, in valuing the permit, looked at what the cost would be if the work had been hired out. This too is already a practice of the city and adoption of the ordinance will formalize the procedure. Councilman Johnson moved for adoption of the ordinance; Councilman Embry seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Cannon Nays: None ORDINANCE NO. 4024 AN ORDINANCE AMENDING CHAPTER 7, "BUILDINGS," REPEALING CONFLICTING ORDINANCES; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Amending the Code of Ordinances, Chapter 12h, "Flood Hazard Area Regulations," to Require Soil Tests The city attorney explained that the proposed ordinance will add Subsection (a) (6) to the Flood Hazard Area Regula- tions to codify the intent of the flood hazard regulations and the practices of the city by adding the provision that in determining whether the repair or restoration of any non- conforming use of structure is a substantial improvement, the fair market value of the required materials, services, and labor, performed in a workmanlike manner, necessary to restore or repair the entire structure shall be used. Section (c) deals with elevated structures and the only change is the requirement that the certification shall, in the case of elevated structures, also include a soils test - and an opinion by the registered professional engineer or architect that the subsoil will support the proposed elevated structure to withstand hurricane velocity waters and wave wash. This is a clarification of an earlier part of the paragraph which has always been in effect requiring the engineer's certification as to flood proofing. Since there 41213 -15 Minutes of the Regular Meeting - December 13, 1984 are problems in the flood plain with subsoil problems before one attempts to elevate a structure, the city feels verifi- cation is necessary that the subsoil will support the piers or monulithic beams. The city attorney emphasized that as a matter of inter- pretation of the flood plain ordinance, this would have been a requirement, but at this point it is a good idea to have the requirements codified. The administration recommended adoption of the ordinance. Councilman Philips moved for adoption of the ordinance; Councilman Fuller seconded the motion. Roxanne Gillum requested clarification of what the ordinance will require of those persons who own property in Brownwood. The city attorney explained that the building permit will be valued on the basis of the fair market value of good material and professional labor even though the individual is making the repairs themselves with used materials. He explained further that in the federal flood regulations that cities must adopt in order to get flood insurance, it states that no repair or substantial improvement to a house in the 100 year flood plain can be done unless that structure is elevated. Substantial improvement means 50% or more of the value of the structure before the damage occurred; therefore, if you received some damage in the storm, everything that you do to repair that damage counts toward whether that is sub- stantial improvement. Mr. Strong emphasized that Ms. Gillum could hire a contractor to perform repair work necessary, but she would have to obtain a building permit and would need to submit a plan of what the intended repairs are, estimates of the work and if it is going to be a substantial improvement, the home will have to be elevated. He stated further that the proposed ordinance is simply a clarification of the federal regulations and brings the city's ordinance in line with those regulations. In response to a comment by Ms. Gillum, the city attorney explained that if there have been errors made in issuing past permits, that does not allow future permits to be issued in error. Also, in response to Ms. Gillum the city attorney informed her that she does have to come to the city to get a permit, because it is required by the ordinance. When application for the permit is made, based on the repairs that are to be made, the determination will be made at that time whether there is substantial improvement. Ms. Gillum responded that she would not come in to get a permit, because nobody else did, except one other person who applied to repair flood damage. She stated that she does not have substantial flood damage and that the city could have its expert witnesses go out to verify that. Again, the city attorney emphasized that if Ms. Gillum wants to perform repairs, she needed to come in to talk with Mr. Cramer, the chief building inspector, about the extend of the work to be performed and whether a building permit is required. He also pointed out that she would not be able to get a permit tomorrow regardless of what she did because the 41213 -16 Minutes of the Regular Meeting - December 13, 1984 repeal of the hazard area ordinance will not take effect until December 24. The city attorney pointed out that the require- ments for building within the 100 year flood plain are different than from other parts of the city because it is in the flood plain, and she would need to come in to talk with Mr. Cramer. In response to the question by Council, "who determines substantial completion ?" Mr. Strong stated that he under- stood that the inspection department requires the homeowner to bring in plans and estimates of the cost to make repairs, and they look at that on basis of determining the fee and also whether there is substantial improvement. Because of the nature of the damage in the Brownwood hazard area, the city feels that everyone that wants to rebuild there must get a permit. The city feels that there are no structures there that would not require the amount of work that would allow them to escape a permit. Everyone in the Brownwood hazard area needs to get a building permit. Ms. Gillum differed with the city attorney on this point. She felt that there were 8 or 9 homes in Brownwood that did not receive sub- stantial damage, but added that she had been in hardly any of them. Mayor Cannon reiterated that Council would not attempt to decide whether Ms. Gillum needed a building permit and that she had been told that she would need to come in and talk with Mr. Cramer which is the proper procedure. The city attorney stated that he would talk with Mr. Cramer to determine what the discussions between he and Ms. Gillum have been and that he would be happy to confer with Ms. Gillum during business hours. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Cannon Nays: None ORDINANCE NO. 4025 AN ORDINANCE AMENDING CHAPTER 12 'j "FLOOD HAZARD AREA REGULATIONS," REPEALING CONFLICTING ORDINANCES; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Amending the Code of Ordinances, Chapter 34, "Waste Disposal," by Adding a New Article III to be Entitled "Private Sewage Facilities." The city attorney requested that the memorandum to City Council from Howard Brister, Chief Sanitarian, dated December 4, 1984, be resubmitted to Council for acceptance. Councilman Johnson moved to accept the memorandum; Councilman Fuller seconded the motion. The vote follows: 41213 -17 Minutes of the Regular Meeting - December 13, 1984 Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Cannon Nays: None A copy of the memorandum with attachments is attached to the minutes as Attachment "D." From that report, Mr. Brister pointed out that the city requires anyone within 300 feet of a city sewer line to be connected to that line. The city has not had any ordinances in the past to really control or regulate persons who failed to connect to the city's sewer system. This is something that the administration has been attempting to address for some time. Mr. Brister has made some recommendations to regulate private sewage facilities. The primary regulation would be adoption of the State Health Department booklet called, "Construction Standards for Private Sewage Facilities. This goes into great detail about the requirements for septic tanks and other type facilities and requirements for percolation testing and guidelines. These are the regula- tions that people would have been required to meet any way if they would have been included in private sewage facilities, but the state allows cities to adopt regulations along the same guidelines or adopt more stringent regulations. The proposed ordinance adopts the construction standards for private facilities as recommended by the state. It makes it illegal to construct, use or retain a cesspool, bore hole, seepage pit, injection well or other private sewage facility that hasn't been authorized by the ordinance and provides for $1,000 fine. It makes it illegal to install private sewage facility without a building permit, as well as an offense to use a private sewage facility without a permit and provides a $1,000 fine. The ordinance provides that it is illegal to allow a private sewage facility to discharge onto the ground and provides a $1,000 fine. The authorized private sewage facilities may be permitted if the person demonstrates to the chief sanitarian that the soil and percolation tests set forth in the state manual are passed and if a permit is issued showing that it has met the plumbing codes. If it's an aerobic or anaerobic facility, it must be on a tract of property that is at least 15,000 square feet in area. It also provides for holding tanks that are non corrosive, airtight and watertight and have at least 1,000 gallons capacity. All these type constructions have to comply with the city's construction standards and must pass inspection. There are a number of provisions for enforcement, for issuing permits, for stopping work, and provides for revocation of permits of those who do not comply with the ordinance provisions. The ordinance also requires that anyone using a holding tank must provide proof that the tank has been drained, hauled and emptied by someone qualified to perform the work and that it was disposed in a licensed facility. The administration recommended approval of the ordinance. 41213 -18 Minutes of the Regular Meeting - December 13, 1984 Councilman Embry moved for adoption of the ordinance; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Cannon Nays: None ORDINANCE NO. 4026 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AMENDING CHAPTER 34 "WASTE DISPOSAL," BY ADDING ARTICLE III, "PRIVATE SEWAGE FACILITIES;" REPEALING CON- FLICTING ORDINANCES; CONTAINING A SAVINGS CLAUSE; PRESCRIBING A MAXIMUM PENALTY OF ONE THOUSAND AND N01100 ($1,000.00) DOLLARS; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. Consider Proposed Resolution No. 898, Designating Baytown's Representatives to H -GAC 1985 General Assembly and Board of Directors Councilman Simmons moved to adopt the resolution with the present representative, Gerald Dickens and the alternate repre- sentative, Fred Philips, being reappointed. Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Cannon Nays: None RESOLUTION NO. 898 A RESOLUTION APPOINTING GERALD DICKENS AS REPRESENTATIVE OF THE CITY OF BAYTOWN TO THE BOARD OF DIRECTORS AND THE GENERAL ASSEMBLY OF THE HOUSTON - GALVESTON AREA COUNCIL FOR THE YEAR 1985 AND FRED PHILIPS AS ALTERNATE SHOULD GERALD DICKENS BECOME INELIGIBLE OR RESIGN. Consider Authorizing the Administration to Solicit Proposals for Physical Fitness Screening for Fire, Police and Other High Risk Personnel and Use of a Fitness Facility for City Employees Richard Hare, Personnel Director, explained that as personnel director, a number of employees come to that office with a number of problems. A number.of employees have recommended that the city adopt a fitness program for employees. The fire department came to Council this past year with requests for equipment at the various fire stations. Therefore, the administration is requesting Council permission to take the first step in that direction and that is Council authorization to solicit proposals for physical fitness screening for fire, police and other high F1 41213 -19 Minutes of the Regular Meeting - December 13, 1984 risk personnel and use of a fitness facility for city employees. The cost benefit comparatives involve the basic cost of health insurance. The city is now averaging 3 to 4 heart attacks a year. The unfortunate part of this is that in heart attacks, in 60% of the cases the first symptom of a heart attack is sudden death. From the very cold stand- point, this would be cheaper for the city; however, in the true situations, the cost for treatment of a heart attack victim is about $25,000 per heart attack. From the workers compensation standpoint, the city has a high liability if a person is working in a position where they shouldn't be working because they are physically unable to perform the job. The city has no physical fitness standards to establish that an employee is unable to perform a certain job. The city needs to go about establishing that. Over the last eleven months, in the area of strains and sprains (back injuries, knee injuries, etc.) the city has had over $109,000 in losses; $85,000 of those losses were related to police and fire. People in those departments are physically fit when hired, but beyond that, there are no provisions to check fitness, nor to encourage them to be fit. The admin- istration would like to check the general condition of the police and fire personnel to determine whether to get into a full blown program or something voluntary. As a comparison, solid waste division is considered one of the most hazardous municipal occupations, but in the area of strains and sprains, for the solid waste division, the losses to the city were $502 in the last eleven months. These people are in very good physical condition. The National Association of Firefighters recommends a mandatory program, but other cities have been successful with mandatory screening and then providing facilities and allowing employees to voluntarily meet their own standards. The number one cause of death for firefighters is heart attacks. Mayor Cannon stated that he would have no problem with mandatory screening, but he would have a problem with mandatory participation in a physical fitness program. Councilman Fuller stated that it would not be necessary to make the program mandatory if it is a condition of employment to meet certain standards over a period of time. Mr. Lanham clarified that the intention is not to construct a fitness facility, but to take proposals that would provide screening which would be mandatory and then from other suppliers or from the same supplier take bids for the use of their facility for physical fitness such as the YMCA. The only city that the personnel that had a mandatory physical fitness and in that program, if employees are categories, they are required to be is fitness program. However, most other mandatory testing and encouraging the shape by providing the facility. director was aware of program was Fort Worth found to be in certain a the mandatory physical cities are requiring employees to get in 41213 -20 Minutes of the Regular Meeting - December 13, 1984 Councilman Fuller moved to authorize the administration to request proposals for physical fitness screening for fire, police and other high risk personnel and use of a fitness facility for city employees; Councilman Johnson seconded the motion. Councilman Embry stated that he had no problem with soliciting proposals for screening, but he did have a problem with the city providing fitness facility for the employees when there are facilities available throughout the city for those who desire to utilize those facilities. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller, and Dickens Mayor Cannon Nays: None Abstained: Councilman Embry Consider Oversizing of Utilities South of the City Park on North Main (North of Lynchburg /Cedar Bayou Road) Jim Nicholas is building a new building on North Main just south of the city park. An eight inch water line and an eight inch sanitary sewer line would be required to serve Mr. Nicholas' building, and he understands that he would be required to pay for those installations. The engineering department has estimated the cost for the city having those lines oversized to a twelve inch water line and a ten inch sanitary sewer line to be $15,300. There is approximately 21000 feet of line involved. The administra- tion is requesting permission to advertise for bids both ways. Councilman Philips moved to authorize the administration to advertise for bids to oversize the utilities south of the city park on North Main (north of Lynchburg /Cedar Bayou Road); Councilman Embry seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Cannon Nays: None Discuss Proposed Fire District North of Interstate 10 On Tuesday of this week, the city attorney appeared before Commissioner's Court regarding an election to establish a fire district north of Interstate 10. The city attorney reported that he had reemphasized the resolution adopted by Council requesting exclusion of the Gulf facility and stated at the very least the City of Baytown would like to have the annexed portion of the Gulf facilities excluded. He emphasized to the Commissioners the concerns that the City of Baytown had about the effect that this might have on the various 41213 -21 Minutes of the Regular Meeting - December 13, 1984 industrial districts and how Gulf is unable to respond to this since they have no vote. He also mentioned that there is a question under the act, whether a fire district can take in a portion of a city as opposed to all of it. Commissioner's Court voted 3 to 2 to go ahead and call the election. The general attitude of the commissioners was that if Gulf and the City of Baytown feel that there is a problem, let them sue to delay the election. Gulf has in- dicated that they may go ahead and pursue a lawsuit, and they would like the City of Baytown to join. The city attorney requested Council guidance in the matter. Councilman Simmons moved to authorize the city attorney to join the lawsuit; Councilman Philips seconded the matter. In response to an inquiry from Council, Mr. Lanham stated that the Texas Municipal League's legislative program has already been adopted, but there is no reason that Council couldn't ask its representatives for assistance in this matter. Councilman Philips stated that he would like for the representatives to be contacted concerning this matter. Councilman Simmons stated that what Councilman Philips wanted was for the legislature to clarify some of the language dealing with the fire districts as opposed to the industrial development districts. The city attorney stated that the rural fire district statute is not clear on the issue of whether the district must include all of the city, as opposed to a portion of a city in a rural fire district. The county commissioners have requested an attorney generals opinion, but the legislative session will probably be over before that response is made. The city attorney informed Council that probably the lawsuit would be filed immediately in an attempt to stop the election which has been scheduled for January 19. Councilman Simmons inquired if it might not be more prudent to wait until the election was held because the election may fail and then if it did succeed, the lawsuit could be to invalidate the election. Mr. Lanham stated that the administration is recommending that the city join in the lawsuit whatever Gulf decides to do. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Cannon Nays: None 41213 -22 Minutes of the Regular Meeting - December 13, 1984 Consider 1985 Street Improvement Program Attached to the minutes as Attachment "E" is the proposed 1985 Street Improvement Program listing streets being proposed for reconstruction and those being proposed for asphalt overlay, along with those being proposed for asphalt overlay with fabric. The list is comprised of 3.4 miles of city streets. There is $500,000 budgeted for this purpose. The engineers estimate for the project is $525,000, but there is about a $35,000 contingency included in the estimate. The administration recommended approval of the plans and authorization to advertise for bids. Councilman Dickens moved to approve the plans and to authorize the staff to advertise for bids; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Cannon Nays: None In response to an inquiry from Council, Mr. Lanham explained that the streets that need the most attention are listed throughout the city, then the administration attempts to allocate funds to all areas of the city taking care of those streets that are in the worst state of disrepair. Consider Construction Plans for Loop 201 Utility Adjustments and Authorize Advertisement for Bids The highway department had hoped to go out for bids in this quarter, but now they are looking at February or March, 1985. Norman Dykes, City Engineer /Director of Public Works, had prepared plans for utility adjustments that are necessary due to the construction of Loop 201 which involve both water and sanitary sewer adjustments. There are five locations - -Loop 201 and McKinney, where both water and sewer adjustments are to be made; Loop 201 at Elvinta, where there are water adjustments to be made; Loop 201 at Ferry Road, where there are both water and sewer adjustments to be made; Highway 146 at Ferry Road, where there are water adjustments to be made; and Highway 146 and Massey Tompkins, where there are water adjustments to be made. Total cost for these adjustments is estimated to be $125,000. Money is available in the 1975 and 1981 Water and Sewer Bond Programs. The administration recommended approval of the plans and author- ization to advertise for bids to attempt to have this underway by the time the highway contractor begins work so that these adjustments will not slow their progress. Councilman Fuller moved to approve the plans and to authorize the administration to advertise for bids for Loop 201 Utility Adjustments; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Cannon Nays: None 41213 -23 Minutes of the Regular Meeting - December 13, 1984 Consider Approval of Request by Inwood Investment Properties, Inc. for Sewer and Water Service to a 27h Acre Tract on FM2100 North of Interstate 10 Inwood Investment Properties, Inc. owns a 27h acre tract on FM 2100 north of Interstate 10 to which the company would like the City of Baytown to furnish sewer and water services. At this particular time, the company is not requesting that the service be furnished, but would like confirmation that the city is willing to furnish this service if the company constructs the necessary lines and pays the other costs that will be required. The plans are to establish a mobile home park at that location. The company will pay the capital buy -in charges and all other fees associated with the City of Baytown furnishing services outside the city limits. The administration recommended approval of the request. What Council will be acting on is a willingness to provide water and sewer service if the company pays all necessary fees and meets all the City of Baytown requirements for obtaining services outside the city limits. Councilman Philips moved to approve water and sewer service to the 27h acre tract owned by Inwood Investment Properties, Inc. for sewer and water service conditioned upon the company paying all necessary fees and meeting all City of Baytown requirements for obtaining services outside the city limits. Councilman Dickens seconded the motion. In response to an inquiry from Council, Mr. Lanham -explained that the company will have to pay for capital buy -in and at the time the plant is enlarged that money will be placed with other money to perform this task. The vote follows: Ayes: Council members Philips, Simmons, Embry, Fuller and Dickens Mayor Cannon Nays: Councilman Johnson Consent Agenda Council had received a letter regarding Item n, an ordinance awarding bid for annual masonry, lumber, paint and construction materials contract. Council asked to discuss that item separately. Council considered the Consent Agenda as follows: a. Proposed Ordinance No. 41213 -10, will authorize updated Service Credits and increased retiree annuities through Texas Municipal Retirement System. During deliberations on the budget the Council allocated funds for the payment of Updated Service Credits and increased retiree annuities through the Texas Municipal Retirement System. The last previous Updated Service Credit was January, of 1984 at the 60% level. This update will be at the 100% level. The last increase in retiree annuities was January, 1984 at the maximum level of 70% of the CPI. This increase would also be at 70% of the CPI. 41213 -24 Minutes of the Regular Meeting - December 13, 1984 We recommend approval of Proposed Ordinance No. 41213 -10. b. Proposed Ordinance No. 41213 -11, will authorize an Interlocal Agreement with Texas Municipal League to establish self insurance fund for City of Baytown to provide Workers Compensation benefits. This agreement establishes a self insurance fund for the City of Baytown for the purpose of prov- iding workers compensation benefits for Baytown employees. These minimal benefits are required by Texas Statute. The city is entering an interlocal agreement with the Texas Municipal League for administration of this workers compensation fund. The attached agreement specifies methods of payment and reserves related to this fund. We recommend approval of Proposed Ordinance No. 41213 -11. c. Proposed Ordinance No. 41213 -120 will repeal Article I of Chapter 31, "Utilities," of the Code of Ordinances. Article I of Chapter 31 (Section 31 -1 through 31 -9) deals with electrical service rates. These rates have not been amended since the creation of the Public Utility Commission which took over ultimate decisions of electrical rates. The current provisions are no longer in effect, therefore, this ordinance would repeal these sections of the ordinance. We recommend approval of Proposed Ordinance No. 41213 -12. d. Proposed Ordinance No. 41213 -13, will authorize the exchange of property between the City of Baytown and Goose Creek Consolidated Independent School District. Due to a redesign in the Massey Tompkins Road construction project, the City of Baytown will be exchanging a tract of land comprised of .7324 acres with Goose Creek Consolidated Independent School District for a parcel of land comprised of .1751 acres of land. The City of Baytown will maintain all utility easements along the parcel of land that it is exchanging. The purpose of this exchange is to provide for the construction of the Massey Tompkins Road project. We recommend approval of Proposed Ordinance No. 41213 -13. 41213 -25 Minutes of the Regular Meeting - December 13, 1984 e. Proposed Ordinance No. 41213 -14, will award the contract for Interstate 10 Water Main from Reading Buick to the rest area. Bids were received on December 3rd for construction of the I -10 water line project and two alternate projects. The base bid was for a four inch line along I -10 and a 2h inch crossing to the south side of I -10. Alternate I was for a 12 inch line along I -10 and a 6 inch crossing. Alternate II was for a 12 inch line along IH -10 and a 12 inch crossing. The base bid of $49,601.60 would be paid by the Highway Depart- ment. Alternate I bid would be paid as follows: Highway Dept. $49,601.60 Developers 24,000.00 City 25,998.40 Total $99,600.00 Alternate II bid would be paid as follows: Alternate I Participants $99,600.00 Other Developers 13,070.00 City 61534.00 Total $119,204.00 We recommend that Alternate II bid be awarded to David Wight Construction Company for $119,204. The city's share of money would be $32,532.40 which is available in the water and sewer ex- tension account and in our 1984 -85 budget, Utility Construction. We recommend approval of Proposed Ordinance No. 41213 -14. f. Proposed Ordinance No. 41213 -15, will award the contract for sandblasting and painting of Bayway Drive elevated ground water storage tanks. Bid invitations were sent to nine vendors and three bids were received. Buffalo Maintenance of Houston submitted the low bid of $49,895.48. The project consists of sandblasting and painting the exterior of both tanks and that portion above the water line of the ground storage tank interior as an option. The amounts bid include the optional work. Available funds from encumbered 1983 -84 budget monies total $56,365.95. We recommend the low bidder, Buffalo Maintenance, be awarded this contract. 41213 -26 Minutes of the Regular Meeting - December 13, 1984 g. Proposed Ordinance No. 41213 -16, will authorize final payment to Hardy Gunite of Texas, Inc. for installation of refractory liner to brush burner pit walls. According to previous Council authori- zation, the contract to install the refractory liner to the steel walls of the brush burner pit was awarded to the low bidder, Hardy Gunite of Texas, Inc. in the amount of $17,300. The work has now been completed satisfactorily and is in compliance with the bid specifications. We recommend the final payment of $17,300 be made to Hardy Gunite of Texas, Inc. h. Proposed Ordinance No. 41213 -17, will award the demolition contract for 3400 Winter Lane. Four bids were received. WJM Enterprises submitted the low bid of $3,250. We recommend the low bidder, WJM Enterprises, be awarded this contract. i. Proposed Ordinance No. 41213 -18, will award the housing rehabilitation contract for 1123 Airhart. Three bids were received. Uranus Palton submitted the low bid of $10,495. This bid has been reviewed and meets with the approval of the Community Development Advisory Committee. We recommend the low bidder, Uranus Palton, be awarded this contract. j. Proposed Ordinance No. 41213 -19, will award the housing rehabilitation contract for 303 Schilling. Three bids were received. Uranus Palton submitted the low bid of $11,815. This bid has been reviewed and approved by the Community Development Advisory Committee. We recommend the low bidder, Uranus Palton, be awarded this contract. k. Proposed Ordinance No. 41213 -20, will award the housing rehabilitation contract for 401 East Gulf. Three bids were received. Page Construction Company submitted the low bid of $10,612. This bid has been reviewed and approved by the Community Development Advisory Committee. We recommend the low bidder, Page Construction Company, be awarded this contract. 41213 -27 Minutes of the Regular Meeting - December 13, 1984 1. Proposed Ordinance No. 41213 -21, will award the bid for the purchase of a 3/4 ton panel van. Bids were mailed to nine vendors and three proposals were received. The low bidder, Jay Marks Chevrolet did not meet specifications on the alternator, seats and head liner /side panels. The second low bidder, Bayshore Dodge- Toyota, did not meet specifications on the seats and head liner /side panels. The low bidder meeting specifications was Knapp Chevrolet with a bid of $11,828. We recommend the low bidder who meets specifications, Knapp Chevrolet, be awarded this contract. m. Proposed Ordinance No. 41213 -22, will award the bid for the annual mud flap contract. Bids were mailed to five vendors. One bid was received. Ted's Supply submitted the low bid in the amount of $2,685. We recommend the low bidder, Ted's Supply, be awarded this contract. o. Proposed Ordinance No. 41213 -24, will award the bid for polycarbonate traffic signal heads. Bids were mailed to four vendors and three proposals were received. Signal Engineering submitted the low bid of $3,562.50. We recommend the low bidder, Signal Engineering, be awarded this contract. p. Proposed Ordinance No. 41213 -25, will award the bid for the purchase of aluminum sign blanks and extruded blades. Bids were mailed to five vendors and one bid was received. Vulcan Signs submitted the low bid of $2,465.25. We recommend the low bidder, Vulcan Signs, be awarded this contract. q. Proposed Ordinance No. 41213 -26, will award the bid for the annual police and fire uniforms contract. Bids were mailed to 10 vendors and two bids were received. Martin's Uniform submitted the low bid of $32,027.50. We recommend the low bidder, Martin's Uniform, be awarded this contract. r. Proposed Resolution No. 899, will support the U. S. Navy Homeport Proposal for the Houston - Galveston Bay Area. We recommend approval of Proposed Resolution No. 899. 41213 -28 Minutes of the Regular Meeting - December 13, 1984 s. Proposed Resolution No. 900, will authorize the City Manager to make application to the Texas Criminal Justice Council for continued operation of the Harris County Organized Crime Control Unit. This resolution will provide for the City Manager to make application to the Texas Criminal Justice Council for a grant for the continued operation of the Harris County Organized Crime Unit. The amount of the grant will be $197,004. We recommend approval of Proposed Resolution No. 900. kal Councilman Dickens moved to adopt the Consent Agenda, Items a through m and Items o through s. Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Cannon Nays: None ORDINANCE NO. 4027 AN ORDINANCE AUTHORIZING AND ALLOWING, UNDER THE ACT GOVERNING THE TEXAS MUNICIPAL RETIREMENT SYSTEM, "UPDATED SERVICE CREDITS" IN SAID SYSTEM FOR SERVICE PERFORMED BY QUALIFYING MEMBERS OF SUCH SYSTEM WHO PRESENTLY ARE THE EMPLOYMENT OF THE CITY OF BAYTOWN; PROVIDING FOR INCREASED PRIOR AND CURRENT SERVICE ANNUITIES FOR RETIREES AND BENEFICIARIES OF DECEASED RETIREES OF THE CITY; AND ESTABLISHING AN EFFECTIVE DATE FOR SUCH ACTIONS. (Proposed Ordinance No. 41213 -10) ORDINANCE NO. 4028 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN INTERLOCAL AGREEMENT WITH THE TEXAS MUNICIPAL LEAGUE WORKERS' COMPENSATION JOINT INSURANCE FUND FOR THE PURPOSE OF ESTABLISHING A SELF - INSURANCE FUND FOR THE CITY OF BAYTOWN AND PROVIDING FOR THE ADMINIS- TRATION OF THIS FUND; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 41213 -11) ORDINANCE NO. 4029 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS REPEALING ARTICLE 11 CHAPTER 311 "UTILITIES," REGU- LATING ELECTRIC SERVICE; REPEALING ORDINANCES INCONSISTENT HEREWITH; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 41213 -12) 41213 -29 Minutes of the Regular Meeting - December 13, 1984 ORDINANCE NO. 4030 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE EXCHANGE OF LAND OWNED BY THE CITY OF BAYTOWN FOR LAND OWNED BY THE GOOSE CREEK CONSOLIDATED INDEPENDENT SCHOOL DISTRICT; DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO INSTRUMENTS CONVEYING SAID LAND TO GOOSE CREEK CONSOLIDATED INDEPENDENT SCHOOL DISTRICT; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 41213 -13) ORDINANCE NO. 4031 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH DAVID WIGHT CONSTRUCTION COMPANY FOR THE CONSTRUCTION OF A WATER LINE ALONG I -10 FROM READING BUICK TO THE REST PARK; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 41213 -14) ORDINANCE NO. 4032 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH BUFFALO MAINTENANCE FOR THE SANDBLASTING AND PAINTING OF BAYWAY DRIVE ELEVATED AND GROUND WATER STORAGE TANKS; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 41213 -15) ORDINANCE NO. 4033 AN ORDINANCE AUTHORIZING FINAL PAYMENT TO HARDY GUNITE OF TEXAS, INC. FOR INSTALLATION OF THE REFRACTORY LINING OF PIT WALLS TO THE BRUSH BURNER PIT; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 41213 -16) ORDINANCE NO. 4034 AN ORDINANCE ACCEPTING THE BID OF WJM ENTERPRISES FOR THE DEMOLITION OF STRUCTURES; AUTHORIZING EXECUTION OF A CONTRACT FOR THE SUM OF THREE THOUSAND TWO HUNDRED FIFTY AND N01100 ($3,250.00) DOLLARS; MAKING VARIOUS FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 41213 -17) ORDINANCE NO. 4035 AWN AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT #84 -01 -07 TO URANUS PALTON FOR THE SUM OF TEN THOUSAND FOUR HUNDRED NINETY -FIVE AND N01100 ($10,495.00) DOLLARS. (Proposed Ordinance No. 41213 -18) 41213 -30 Minutes of the Regular Meeting - December 13, 1984 ORDINANCE NO. 4036 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT #84 -04 -08 TO URANUS PALTON FOR THE SUM OF ELEVEN THOUSAND EIGHT HUNDRED FIFTEEN AND N01100 ($11,815.00) DOLLARS. (Proposed Ordinance No. 41213 -19) ORDINANCE NO. 4037 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT #84 -04 -09 TO PAGE CONSTRUCTION COM- PANY FOR THE SUM OF TEN THOUSAND SIX HUNDRED TWELVE AND N01100 ($10,612.00) DOLLARS. (Proposed Ordinance No. 41213 -20) ORDINANCE NO. 4038 AN ORDINANCE ACCEPTING THE BID OF KNAPP CHEVROLET FOR THE PURCHASE OF A 3/4 TON PANEL VAN AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF ELEVEN THOUSAND EIGHT HUNDRED TWENTY -EIGHT AND N01100 ($11,828.00) DOLLARS. (Proposed Ordinance No. 41213 -21) ORDINANCE NO. 4039 AN ORDINANCE ACCEPTING THE BID OF TED'S SUPPLY FOR THE ANNUAL MUD FLAP CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWO THOUSAND SIX HUNDRED EIGHTY -FIVE AND N01100 ($2,685.00) DOLLARS. (Proposed Ordinance No. 41213 -22) ORDINANCE NO. 4040 AN ORDINANCE ACCEPTING THE BID OF SIGNAL ENGINEERING FOR THE PURCHASE OF POLYCARBONATE TRAFFIC SIGNAL HEADS AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF THREE THOUSAND FIVE HUNDRED SIXTY -TWO AND 50 /100 ($3,562.50) DOLLARS. (Proposed Ordinance No. 41213 -24) ORDINANCE NO. 4041 AN ORDINANCE ACCEPTING THE BID OF VULCAN SIGNS FOR THE PURCHASE OF ALUMINUM SIGN BLANKS AND EXTRUDED ALUMINUM BLADES AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWO THOUSAND FOUR HUNDRED SIXTY -FIVE AND 25/100 ($2,465.25) DOLLARS. (Proposed Ordinance No. 41213 -25) w 41213 -31 Minutes of the Regular Meeting - December 13, 1984 ORDINANCE NO. 4042 AN ORDINANCE ACCEPTING THE BID OF MARTIN'S UNIFORM FOR THE ANNUAL POLICE AND FIRE UNIFORM CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF THIRTY -TWO THOUSAND TWENTY -SEVEN AND 50/100 ($32,027.50) DOLLARS. (Proposed Ordinance No. 41213 -26) RESOLUTION NO. 899 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN SUPPORTING THE U.S. NAVY HOMEPORT PROPOSAL FOR THE HOUSTON - GALVESTON BAY AREA. RESOLUTION NO. 900 A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF BAYTOWN TO MAKE APPLICATION TO THE TEXAS CRIMINAL JUSTICE COUNCIL FOR THE CONTINUED OPERATION OF THE HARRIS COUNTY ORGANIZED CRIME CONTROL UNIT AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. For bid tabulations, see Attachments "F" through "N." Consider Proposed Ordinance, Awarding Bid for Annual Masonry, Lumber, Paint and Construction Materials Contract Council had been provided with a copy of the bid tabu- lation which indicated that Deer Park Lumber is low bidder on Items 1 and 2, while Eastham Home Center is low bidder for Item No. 3 and White Supply Company is low bidder on Item No. 4. The administration recommended that the bid be awarded to the low bidder in each case. A letter from White Supply Company indicated that a look beyond the 2�% difference in the bid of White Supply and Deer Park Lumber on Item No. 1 could render White Supply's bid the better bid. Pete Cote, Purchasing Agent, verified that Deer Park Lumber meets specifications and the company will deliver. Councilman Fuller moved to adopt the ordinance; Council- man Dickens seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Cannon Nays: None 41213 -32 Minutes of the Regular Meeting - December 13, 1984 ORDINANCE NO. 4043 AN ORDINANCE ACCEPTING THE BID OF DEER PARK LUMBER, EASTHAM HOME CENTER, AND WHITE SUPPLY FOR THE ANNUAL MASONRY, LUMBER, PAIN AND CONSTRUCTION MATERIALS CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF THIRTY -SEVEN THOUSAND ONE HUNDRED NINETY -SEVEN AND 95/100 ($37,197.95) DOLLARS. For bid tabulation, see Attachment "0." Consider Appointments to Harris County Higher Education Authority Board Council will make these appointments at a future meeting. Consider Appointment to Baytown Transit Committee Councilman Dickens moved to appoint Charles Jackson to the Baytown Transit Committee; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Cannon Nays: None Prior to recessing into executive session to discuss pending purchase of real estate and pending litigation, Council considered the following emergency addendum matters: Consider Proposed Ordinance, Awarding the Bid for Repair of Hoffman Blowers Bids were mailed to four vendors and one company, Witch International, Inc. responded with a bid. For the bid tabulation, see Attachment "P." Norman Dykes, City Engineer /Director of Public Works, stated that the Hoffman Blowers are necessary to provide the oxygen for proper treatment of the wastewater and without the use of the blowers, the amount of oxygen supplied is deficient which results in odor and poor treatment of the sewage. It is necessary that the blowers be kept in operation because these are the heart of the treatment process. The administration took bids on three possibilities for the repair of the blowers since the staff was uncertain of what needed to be done. Those three possibilities include: realignment of shaft, straightening of shaft or replacement of main shaft. The ordinance is written assuming replacement of the main shaft will be necessary, but if this is not the case and one of the other procedures is followed, then that will be the amount that the city will expend. 41213 -33 Minutes of the Regular Meeting - December 13, 1984 Councilman Philips moved for adoption of the ordinance; Councilman Embry seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Cannon Nays: None ORDINANCE NO. 4044 AN ORDINANCE ACCEPTING THE BID OF WITCH INTERNATIONAL, INC. FOR THE REPAIR OF HOFFMAN BLOWERS AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF SIX THOUSAND SEVENTY -FIVE AND 02/100 ($6,075.02) DOLLARS. Consider Authorizing the Intervention by the City of Baytown in the Waste Disposal Permit Request of Lubrizol Corporation The administration became aware of the application this week and did not have enough information to put the item on the regular agenda. If the city is to file a protest or a request of any type, it must be done before the next Council meeting. Randy Strong, the City Attorney, stated that action by Council is required before January 4 and at this point he is not certain exactly of the form that the protest will eventually take. Lubrizol has property in Chambers County which is just north of Cedar Bayou and is primarily within the Extra - Territorial Jurisdiction of Mont Belvieu. However, it does join Cedar Bayou and the runoff will go into a ditch that drains into Cedar Bayou which will have an impact downstream that will affect Cedar Bayou and the City of Baytown. The permit is fairly lengthy and there is a description of what the company plans to do there which will include the discharge of several contaminants into Cedar Bayou Stream. Mont Belvieu and Chambers County are both protesting the issuance of the waste disposal permit. The city attorney felt that the protest of the City of Bay- town and these other areas might force the state to call a hearing and if so, the city can actually seek party status and intervene. Mayor Cannon stated that he felt that the City of Baytown would want to ask for a hearing on any request for permit that would be discharging into Cedar Bayou Stream. Mr. Lanham pointed out that a hearing will give the city and others an opportunity to know more about the operation and if this would be something the city would want to oppose. Councilman Johnson moved to authorize the city attorney to intervene on behalf of the City of Baytown in the waste disposal permit request of Lubrizol Corporation; Councilman Embry seconded the motion. The vote follows: 41213 -34 Minutes of the Regular Meeting - December 13, 1984 Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Cannon Nays: None Councilman Simmons requested that the administration place on the,next Council agenda the resolution recognizing Mr. Fred Hartman for his dedicated service to the community. Recess into Executive Session to Discuss Pending Purchase of Real Estate and Pending Litigation Mayor Cannon recessed the open meeting into executive session to discuss pending real estate and pending litigation. When the open meeting was reconvened, Mayor Cannon announced that there was no action necessary as a result of the executive session. Trip to New York on Bond Sale Mr. Lanham informed Council that Underwood, Neuhaus has suggested that city officials go to New York to meet with the rating firms prior to the bond sale either January 7 or 8 since the sale is scheduled to take place on January 24. The City Manager, Mayor and one Councilman will be traveling to New York. Council decided to draw lots for the member who will be accompanying the Mayor and City Manager, and Council- man Dickens won the draw. Adjourn There being no further business to be transacted, the meeting was adjourned. Eileen P'. Hall, City Clerk Attachment "A" M E M O R A N D U M December 11, 1984 TO: Mayor and City Council FROM: Fritz Lanham SUBJECT: Agenda Item 6 - "Consider Statement of Intent and Plan for Financing the Acquisition of Property in Brownwood Subdivision" On August 23, 1984, the City Council adopted recommendations in the Land Management and Use Plan for the Brownwood Hazard Area including "The City of Baytown's Goal in Acquiring the entire Brownwood Hazard Area for park and recreational purposes, when and if, funding becomes available ". I believe that definite steps can be taken at this time to begin the acquisition of property which has not been acquired by FLMA. Though appraisals have not been made of all of the property that would be purchased under this plan, an estimate of $1,300,000 has been made, which, of course, is subject to change once appraisals are made. Using this figure for planning purposes we have developed the following financial plan for acquiring property: Revenue Sharing - 1984/85 Fiscal Year $ 220,000 Funds have been appropriated from the current revenue sharing allocation for purchase of property in the Brownwood Area. Unappropriated Revenues From the General Fund 1984 -85 Budget $ 450,000 Based on a tax rate of $ .59 and the property evaluation figures we have been provided by the Appraisal District, we believe there will be revenues totalling $450,000 that could be appropriated for this project. Application for Grant - Texas Parks and Wildlife Dept. $ 4001000 id Page 2 December 11, 1984 We recommend that we resubmit our application for grant funds to the Texas Department of Parks and Wildlife. If approved this would provide funds in May or June of 1985. Revenue Sharing - FY85 -86 $ 230,000 Although City Council could not appropriate funds at this time from future revenue sharing allocations, you could state your intent to appropriate funds from this source if the revenue sharing program continues beyond the current fiscal year. Total $1,300,000 Should any of the funding sources mentioned not be available or should the estimates we are using for planning purposes prove to be wrong, Council could issue Certificates of Obligation to supplement other funds in order to accomplish the program. We recommend that the Council state its intent to acquire all of the property in the present Brownwood Hazard Area that has not been acquired and deeded to the city by FEMA or other means, and that the above financial plan be approved with the understanding that changes may have to be made as we move along. We further request authorization to employ appraisers to begin appraisals of the property involved in the acquisition program. i Esc i z Lanham 1 FL:ck M E M O.R A N D U M Attachment "B" December 5, 1984 TO: Fritz Lanham, City Manager FROM: Norman Dykes, City Engineer /Director of Public Works SUBJ: Brownwood Water and Sewer Systems Since Hurricane Alicia, I have examined the water and sanitary sewer systems in the Brownwood Hazard Area. Both systems are abandoned and are deteriorating at a rapid rate, approaching the end of their useful life. A brief summary of present conditions and possible service of the area with water and sewer are discussed in the attached reports. Attachment ND /lc 8ROWgAC0D SEWER SYSTEM The remaining properties and other vacant lots in Brownwood would be needing service for both water and sewer if residents decided to build elevated houses at the 16 foot elevation. First, let us examine the old sewer system which remains after Hurricane Alicia. The system was composed of lift stations, gravity lines, and force mains constructed many years ago. Due to land subsidence during the past 40 years the gravity sewer system was found to be in need of major rehabilitation in a study completed in November 1980 by Langford Engineering, Inc. The report points out that if the system were to be continued in use that the increasing infiltration and inflow caused by subsidence makes the continued use of the system impractical. The study recommends that rehabilitation of the system as not being cost effective; therefore a rebuilding of the entire system would be necessary to provide proper service to this area. 1 N Many portions of the gravity system could not be dewatered during the study because of excessive infiltration. The extreme amount of subsidence experienced between 1943 and 1978 was most damaging to the existing gravity system. Langford's report states that the supporting evidence was in the form of cracked or broken pipe and in joint dislocation severe enough to cause line sag and even grade line reversal. He further states that the increase in the system's porosity caused the collection system to act like a "french drain" for the bays surrounding the Brownwood area. This was demonstrated by the excessive pumping time exhibited by the lift stations. Because of the excessive surcharging of the collection system, the citizens were exposed to overflowing sewage and possible health hazards. Because of the effects of age and subsidence damage to the gravity system rehabilitation was not the solution. Langford's report looks at three alternatives to providing wastewater collection to the Brownwood area. All three propose total replacement of the collection system. The most cost effective alternative was found to be a low pressure force main 2 M collection system with grinder pump stations located near each dwelling. The estimated cost of this system was $3,833,395.00 in 1980. Before the storm, the old system included two major lift stations and four manhole pump stations. The manhole pump stations had been added as necessary with three of these being added in the past seven years. All three were required due to the collection line pipe having deteriorated and disintegrated to the degree where flow was stopped and the line completed blocked by resulting cave -ins. As a result of the storm, all six of these lift stations were destroyed. Most of the house laterals or service lines were either damaged or broken at residences that were badly damaged or destroyed. These service lines have remained open since the storm allowing various intrusions of foreign material such as rodents, other small animals, sand, and other trash or objects. 3 Naturally with the exposed open service lines the contamination and intrusion of foreign objects ha-s made its way into all of the collection lines. Collection lines laying idle for over a year have also had -the opportunity for sand to enter at broken or separated joints. With the collection system, service lines, and lift stations in their present condition, I believe the only alternative at this time would be to install the low pressure system in Brownwood. 4 BIRLMN ACCD WATER SYSTEM Due to the destruction of Hurricane Alicia, the water system in Brownwood was turned off. Many water lines were broken and to avoid loss of system pressure in the rest of town, valves were closed to isolate the problem. Once pressure was removed, the pipes filled with storm water contaminated with sewage. The contaminated water pipes still remain dormant at this time. In order to place these lines back in service, each line would have to be flushed and heavily disinfected with a chlorine solution. This The water procedure would have to be repeated until safe water could be produced from the pipe. Bacteriological tests would have to be made each day until.three consecutive days' samples were found safe. One problem which will arise from restoring the old water lines will be the "dead" water problem. The water lines are mostly 6 inch through 10 inch diameter which were sized for the more than 300 lots in Brownwood. If service is restored in these lines and only a few services are connected, there will be very poor circulation in the water system which will result in both taste and odor problems for the potential customers. Both taste W and odor could be improved somewhat by frequent flushing of the Brownwood system. Ideally, water lines should be sized for the expected development in a subdivision and for good circulation. If only twenty or thirty homes were constructed at the 16 foot elevation and these happened to be scattered throughout the Brownwood addition, it will very difficult to provide fire service, which requires a minimum 6 inch line, and to provide water without taste and odor. In many cases, only a one or two inch line would be necessary to provide good water service. However, without knowing how many connections will be made, it becomes very difficult to plan a proper water system. The only alternative at the present would be to disinfect and activate the entire old system, making the necessary repairs as needed, and serve any potential customers. The taste and odor problems would have to be dealt with as they occur, by either flushing or installing smaller lines in the worst dead water areas. W November 1980 west sewer District Brownwood Area E.P.A. Project No. C- 481151-01 � W� WW`►� V O oW f-ft a� R city of BAYTOWN TEXAS LANGFORD ENGINEERING INC. Consulting Engineers 1450 West Belt Drive North, Suite 108 Houston, Texas, 77043 1 ?" r" II ENGINEER'S DEVELOPMENT OF PROPOSED ADDENDUM A. Cost Effectiveness Analysis 1. Alternatives natives were considered prior to selecting the Various alter . some of the collection system. best practicable wastewater he preliminary following alternatives were eliminated in the their cost to es of evaluation and others after determining s 9 effectiveness. a) No Build. provide The basic premise that cities have an obligation to al sanay collection system for their ci�ti- a function itr According to the zenry is violated- by this alternative. Systematic Sewer System Evaluation. Survey previously sub- Sy sanitary collection system is in dis- mitted, the exist repair. The fact that portions of the main sewer line could not b e dewatered because of excessive infiltration best typify the severity of the situation. during the study stem functionalism exhibits a need for s This lack of Y implementation of corrective measures. Based on this need, the " No Build Alternative" was rejected. b) Sanitary Sewer System Rehabilitation The age, existing _condition, and amount of subsidence since the sanitary sewer systems construction occurring the acceptance or were the parameters used in determining ��N6Id10 lN6N NC. E^,M .^ e . ■ i rejection of this alternative. The Brownwood Area, (see Exhibit No. 1 Area D) was developed in the late forties. Therefore, the existing sanitary sewer system is over thirty years old. The predominant construction materials used were concrete and vitrified clay pipe with cement mortar or bitumastic jointing compound. Presently this collection system is in extremely poor physical condition with portions of the system so deteriorated that some pipe replacement is occasionally required in order to keep the system operable. This condition of the system has been documented previously by the Systematic Sewer System Excavation Survey which was submitted in 1976. In summary, the investigation of the wastewater collection system of Area D found that only 18% of the lines could be inspected and quantified due to continuous surcharged conditions and 77.7% of the manholes could not be inspected due to struc- tural damage or a continuous surcharged condition that could not be eliminated by practical methods. The degrad- ation of the system has been accelerated by continual ground subsidence, the rate of which has decreased in the last few years. The total ground subsidence experienced from 1943 'to 1978, discounting some differential settle- ment, has been approximately 7 feet. It is this extreme amount of subsidence which has *been most damaging to the existing gravity system. The reinforcing evidence comes in the form of cracked or broken pipe and in joint disloca- tions severe enough to cause line sag and even grade line reversal. This increase in the system's porosity has -4- OU-NEFONG INC. caused the existing collection system to act somewhat as a "french drain" for the bays surrounding the Brownwood Area. Excessive pumping time as exhibited by the lift stations demonstrates the system's porosity. Due to this drain effect, the collection system is more susceptible to surcharging by frequent high infiltration/ inflow rates thereby exposing the citizenry to over - flowing sewage and possible health hazards. Based on the effects of age and subsidence damage to the existing gravity sewer system, the rehabilitation alterna- tive was deemed to have an undefinable cost effectiveness and was therefore rejected. c) New Gravity Sewer System Constructability, cost effectiveness, and operating depend- ability of the system were the criteria by which this alternative was evaluated. The Brownwood area, as shown on Exhibit No. 11 has an approximate natural ground elevation of two feet above mean sea level, and a water table elevation approximately equal to mean sea level. This closeness in elevation between the natural ground and the water table causes construction problems when excavating deeper than three feet in the existing sandy type soils. The problems that will be experienced are those of instability of the excavated LAMWORD CMOIUM MC INC. CY.rIIM{ II® r� r r i trench wall and a "quick" condition of the trench floor. These problems arise due to water flowing into the trench at such a rate as to cause the sides to collapse and the bottom to be unable to support the weight of the bedding, pipe or backfill. These problems can be alleviated usually by well pointing and shoring the excavated trench, though it is anticipated that there will be areas where this technique will not be totally effective in reducing trench instability. Once the trench has been stahi1i7�pd_ construction should proceed as normal as expected for this type of work. It is anticipated that the infiltration /inflow problem in the City's sewer line will be solved after a new gravity sewer system is constructed. however, to solve the complete I/I problem the existing house service leads must also be abandoned and new service lines constructed as experience has shown that a portion of the total I/I comes from deteriorated house leads. The previously mentioned findings concerning the condition of the existing system, reinforce the concept that the house leads are in an equal state of disrepair, and that these service leads do indeed add to the infiltration /inflow problem. --11- LAMGFORO LWIMMIMG INC. r--L. 9...... The suggested gravity sewer system shown on Exhibit No. 3 consists of; PVC collector lines with house leads, set at minimum grade, concrete manholes with solid covers, some grinder pumps at remote locations in the system pumping to manholes, and two lift stations pumping the entire collected waste into an existing gravity line located outside the collection area. Estimated costs associated with this alternative are presented on Page 13, Table 1, Gravity Sewer System Project Cost Breakdown with the tota'1 project cost for this alternative being $3,973,425. The question concerning the operating dependability arises due to the continual exposure to subsidence. The effects of subsidence on the existing gravity sewer system has been the significant factor in its deterioration, and though the rate has decreased it is not expected to stop. Based on this past experience it is anticipated that another gravity system would, over a period of time, experience the same, though less severe damage. This alternative was rejected because of its non cost, effectiveness as shown on Page 26, by .Table 4, Cost Analysis of Alternatives. ' - l2 LAMGIORO LMWMCC R /MC INC. Cs.�mN Ln�M..n d) Low Pressure Sanitary Sewer System Two low pressure collection system alternatives were evaluated, based on their constructability, operating dependability, ability lity to eliminate the infiltration /inflow problem, and cost effectiveness. The basic design for both collection systems consist of small diameter PVC collection lines pressured by a series of grinder pumps functioning as pumping stations for house waste. Either system will utilize, after rehabilitation, the three existing lift stations in this area, as points of collection from which the collected waste will be pumped to an existing gravity line located outside of the collection area. Due to their deteriorated condition, the existing force mains from the lift stations to the gravity line will be replaced. The problems of construction previously associated with trench excavation in this high ground water area are anti- cipated to be minimized in the shallow trench construction of the pressurized system. These minimum burial depths, of � two to three feet, are expected to eliminate the need ed for 1 well pointing, with the probability of lessening the chances of encountering water - bearing sand. Based on this -16- LAkGFORO CWWw9jmkjq IkC. knowledge, the low pressure sanitary sewer alternatives were deemed to be the most easily constructable of all alternatives. The sanitary sewer systems dependability in functioning effectively, even under the continual effects of subsid- ence, has been enhanced through the pressuring of th collection lines and the solvent welding of joints. As the collection system will operate under pressure the lines are not effected by gradeline changes resulting from continued gradual subsidence. Solvent welding the joints assists in resisting joint dislocations caused by differential settlement between adjacent pipes. The added benefit of this design alternative is the assurance that the system's infiltration /inflow rate will be substantially reduced. Any remaining infiltration /inflow will essentially be eliminated by abandoning existing house leads and either installing new gravity house service leads or extending the proposed pressured collection system to the proximity of the house foundation. Both low pressure alternatives will serve the remaining homes in the Brownwood Area as shown on Exhibit No. 2 and are described as follows: 1111 -17- LAN6/ORO 041"EERINO INC. •4� i) Grinder Pump Located at Streets Rights -Of -Way Alternative 1. This alternative consists of a pressurized collection system and a subsystem of gravity house leads connected to the pressure system through use of grinder pumps. This proposed alternative collection system is shown on Exhibit No. 4. The design of the house lead is based on gravity flow between the house and the grinder pump station which is located at the street right -of -way. The design makes the house lead external to the pressure collection system, thereby causing the lead to be susceptible to the influences of subsidence and possibly future I/I problems. The duplex grinder pump stations, will serve up to a maximum of four houses, depending on the existing development pattern. The cost estimate associated with this alternative is presented on Page 20 by Table 2, Low Pressure Sanitary Sewer System Alternative 1, Project Cost Breakdown, with the total project cost for this alternative being $4,508,175. Grinder Pump Located at The House Foundation - Alternative 2. The pressurized collection system for this alternative initiates at the grinder pump station which will be located at the house foundation. This system is shown by Exhibit No. 5. The design of this system • -18- 6mg0I0R0 E1416IEERIMC Me. awr.nw• cnRw�..r. incorporates the house lead into the collector system by changing the location of the grinder pump station, from the street right -of -way to the house foundation. Each simplex grinder pump station serves only one house and is a segment of the collection system. The cost estimate for this alternative is presented on Page 23, by Table 3, Low Pressure Sanitary Sewer System Alternative 2, Project Cost Breakdown with the total project cost for this alternative being $3,833,395. 2. Cost Effectiveness The three previous alternatives have been analysed with respect to capital cost, and operation and maintenance cost. These costs, are shown on Page 26, Table 4, Cost Analysis of Alternatives. For purposes of ,comparison among the three alternatives, the equivalent annual cost and the present worth cost. have been determined and are also presented in Table 4. As shown by Table 4 the most cost effective and best practic- able collection system was Low Pressure Alternative 2. B. Proposed Project 1. Components The major components 'of the waste collection system selected include, the rehabilitation of primary lift stations, construction of secondary lift stations with associated force mains, grinder pump stations and collection lines. -19- L,AKGP*"b EIQIML[RIMO INC. C.wrlra� G�1...n Attachment "C" We, the members or the Brownwo.,ci Civ is :association, are indignant with the City of Bayto:-in. You seem to be trying to make amends to us by offering us half a loaf. Is this move in good faith? We'd like to thin.-: it is -- but by recinding this ordinance prohibiting repair and rebuilding and planninc} to pass an ordinance denying us sewer and water, who is helped? The people or the City Administration? I would like to remind you of the history of the area. Many of you were not here in November of 1962. May I please tell you how things were: We had the best water supply and the most modern sewer facilities in the state. We enjoyed the protection of a superior volunteer fire department. These services enhanced our tranquil living in the Brownwood subdivision. The City of Baytown, in reaching out for a broader tax base, deemed it feasible to annex Brownwood and other areas. The minutes of this city government will reflect that effective on November 29, 1962, Fresh Water District No. 8 ceased to exist as a political subdivision of the State of Texas, as the City of Baytown on such date exercised its jurisdiction and annexed all of the area within the District, including the Brownwood area, and by proclimation of its City Council, abolished, forever, the area's District. Let me read to you the pertinent provisions of this City Council's ordinance W (No. 627 -A) which t-h ; Bann "Section 8 1'tadt the abcve territory, so annexed, contains all or 'Harris Court'; :dater Supply District No. 8 and that all of th.-- pro-erties and assets of such District are hereby taken over by the City of Bayto do and that said Citv hereby assumes all debts, liabilities and obligations of such District and shill perform all functions and services of such District. For greater clarity tli , City Council of the City of Baytown hereby takes complete control of , and jurisdiction over, such District and h..reby abolishes same imani.!diately." From the date of this annexation, on November 29, 1962, and for a period of nearly 21 years, the City of Baytown undertook to carry out the provisions of its ordinance, and to accomplish the purposes described in Section 8. There are those of us who were residents of the Brownwood area who might takes issue with some of the methods used by the City in accomplishing its purposes, and no doubt some would complain that the functions and services could have been supplied in a different and /or better manner. However, we are not Bert to criticize the City for the manner in which it undertook to perform its functions and services, but indeed our consideration is much more profound. During August, 1983 the meanbors of this City Council elected not to continue to furnish the functions and services to the Brownwood area as it undertook to provide under the provisions of its 1962 ordinance. The 1962 ordinance contains this quote: "For greater clarity the City Council of the City of Baytown W her--by takes cornpletr_ cc(itroi ,)t , tri:i ,�: L i ;r.; t;•tioll ovor, slich District and hereby abo Lishes saui` immrt u i acely`. L could point out that your 1983 ordinance !nijht as wool have contained this quote, paraphrasing from the 1962 ordinance: "For greater clarity the City Council of the City of Baytown hereby takes complete control of, and ii- rrisdiction over, the Brownwood area and hereby abolishes sacne immediately ". No one outside of this City Government has any idea when or how the City conceived the notion that it would cease to perform functions and services for the Brown�,00d area. Apparently, during the storm itself this City decided that as soon as the storm was over that it would cease to function with respect to !:rownwood and that it would do everything possible to assure that Brownwood was in fact abolished. All of us know what has resulted from this City's government's actions: people have been prevented from returning to their homes; the City has used its power to prevent H r & p from furnishing service; homes that were in some cases barely damaged have been left vacant to deteriorate and to be vandalized; the damage which the residents suffered has been compounded many fold during the time which hap, elapsed while this City government has stuck to its guns in its attempt to abolish Brownwood. We are here tonight to consider what action this C_ty government may now take to alter its course concerning Brownwood, including the possible repeal of your ordinance which prohibited residents from returni=ng to their homes. The world can only a6s_1me that your action in oven cony i _ice_ n,j the repca 1 of t'nis ordinance acknowledges that this City yover n:nont, and each of its Council members, recognis(.�s that its actions w`ie in the first place both legally and morally •aronq. The undaiw_!ntal question now should be how can the City proceed in a gray which is correct in its responsibilities to all of its people, including those individuals who happen to have been Brownwood residents at the time of Hurricane Alicia. Where does your 1902 ordinance state that the City undertook its functions for a limited period of time, or during good times, or as long as it might seem to be economically feasible? The District was abolished in perpetuity and the assumption by the City of all of the liabilities and obligations of the District would likewise have been in perpetuity. We all know that there is pending litigation which advances the claim that this City government ha-s incurred liability to certain of the residents of Brownwood for its actions. Nothing that you do now can change any liability which may have accrued. But, we are not here to discuss this litigation and its outcome is really irrelevant to the consideration of what the City should do to right the wrong which has been done and to resume its obligations to function as a City for all of its residents, including for the Brownwood area. We can only appeal to you to not adopt a measure which does not accomplish what is needed but really continues and festers the problem, while postponing its solution. The Brownwood problem ex.sted before Hurricane Alicia -inc Iud Ong problerr,,s d Lth Lh -' ar,:•rl' s water and sewer facilities. Now is the time for the City Council to adopt a plan which is not discriminatoc•y and pcovides for the citizens of Brownwood the same advantages that are enjoy ed by eviucy other citizen of the city. All of the citizens ; of Brownwood deserve, and are entitled, to receive the same services L111d functions as are furnished to all other City citizens. -We do not ask for more but we insist in receiving no less. Instead of continuing to waller in the problem the City Council should demonstrate its high integrity by insisting that this City's !Administration develop a plan for the restoration of the Brownwood area which can allow the residents of Brownwood to return to their homes, with pride of ownership, and to enjoy, those services which you in good faith undertook to furnish when you elected to cause Brownwood to become a part of this City. IM .. I rF*o Attachment "D" OL BAYTOWN POST OFFICE BOX 424 TELEPHO.NE422-P-SI AREA CODE 713 • BAYTOWN. TEXAS 7.520 HEALTH DEPARTMENT TO: CITY COUNCIL FROM: HOWARD BRISTER, CHIEF SANITARIAN SUBJECT: PRIVATE SEWAGE FACILITIES DATE: DECEMBER 4, 1984 Occasionally, a situation arises where city sewage facilities are not available to an individual or an area. It then becomes necessary for the city to regulate any alternative systems that are to be used. It is my recommendation that the City of Baytown adopt the Texas Department of Health's, "Construction.Standards for Private Sewage Facilities". These guidelines, along with certain amendments to adapt them to use within our city, will provide alternatives which are presently being used and accepted throughout the state. Attached, you will find a copy of these guidelines and suggestions for regulation of private sewage treatment facilities. HWB/mm W FEASIBILITY OF INDIVIDUAL SEWER SYSTEM Private sewage disposal systems were originally designed to serve rural areas. In many instances enough land was available so the systems did not create a problem, regardless of whether they functioned properly. These individual systems are basically of two types, either aerobic or anaerobic, or a combination with the addition of a chemical treatment such as chlorine. These systems, if designed and constructed properly, working in conjunction with a proper subsurface sewage disposal system,provide an.acceptable means of treating household sewage. Accepted subsurface disposal systems function through soil absorption, evaporation or evapotranspiration. Aerobic plants must be designed and installed with the realization that if there is mechanical or electrical failure, the plant will then become anaerobic and must be designed to function in a septic- tank -like manner. These plants depend on soil absorption and /or chemicaL..treatment to function properly. Septic tanks (anaerobic system) depend on primary treatment within the tank and final treatment through soil absorption. The partially treated sewage in a septic tank or an improperly functioning aerobic system will contain large numbers of harmful bacteria and organic matter. Foul odors, unsightly conditions and health hazards will develope if this effluent is ponded on the surface of the ground or in open ditches. Final disposal of the effluent in a subsurface soil absorption system is necessary to avoid these problems. Plants that function with a final chemical treatment provide an acceptable effluent if properly maintained. When a governmental agency considers allowing the use of private sewer systems, it must consider availability of inspection and repair services since, in most cases. the homeowner will not be capable of judging whether the system is working properly. Consideration should be given as to the ability of the distributor to service the system. Some criteria to be considered when allowing private sewage facilities include: a.) soil types and absorption ability, b.) lot size, c.) close proximity of neighbors, d.) high water tables, e.) excessive rainfall, f.) climate (poor evaporation) g.) low elevation, h.) poor drainage, i.) creation of health hazards, j.) nearness to bays, streams. The soils in the Baytown area are not generally acceptable for effective performance of private sewage facilities. A study (1969 -1972) of Harris County soils was prepared by the United States Department of Agriculture Soil Conservation Service in cooperation with the Texas Agricultural Experiment Station and the Harris County Flood Control District. The study shows the soils in most of Baytown to be of a type that would not be acceptable with these systems. Due to the fact that most soils in Baytown will not allow the proper percolation necessary for proper performance of private sewage facilities, I recommend that no private system be allowed except those being chemically treated and properly maintained. These systems must be approved on an individual basis by the City of Baytown and meet the Texas Department of Health W page 2 standards set forth in "Construction Standards for Private Sewage Facilities" adopted by the Texas Board of Health, November 30, 1977. Except that if it can be demonstrated that isolated soil conditions would support other types of private sewage facilities, these would be considered on an individual basis. Percolation tests as required would be at the property owners expense and must be performed by a licensed engineer or registered sanitarian. Chemically treated holding tanks for household effluent would be allowed but a trip ticket would be required showing origin, destination, and name of approved company or hauler. VA Definition of Terms (1) Sewage -Any wastewater containing animal or vegetable matter in suspension or solution, including liquids containing chemicals in solution, domestic wastewater, and laundry wastes. (Used interchangeably with the term wastewater.) (2) Private Sewage Facilities - Facilities provided to serve only an individual household, multiple unit residential structures or commercial establishment within a designed area and whose operation and maintenance is the sole responsiblity of the householder or owner of the establishment's facilities. Such facilities provide for the disposal of the treated wastewater by subsoil absorption, evapora- tion or. evapotranspiration and are not subject to the issuance of wastewater discharge orders by the Texas Department of Water Resources. (3) Septic Tank -A watertight, covered receptacle designed and constructed to receive the discharge of sewage from a building sewer, separate solids from the liquid, digest organic matter under anaerobic conditions and store digested solids through a period of detention, and allow the clarified liquids to be disposed of in an acceptable manner. (4) Subsurface Sewage Disposal System -A system for the disposal of the effluent from a septic tank or other facilities providing for soil absorption,.evaporation.or evapotranspiration. (S) Soil Absorption System- Any system that utilizes the soil for subsequent absorption of the treated sewage, such as an absorption trench or absorption bed. (6) Evapotranspiration System -A subsurface system which utilizes surface evaporation and plant transpiration to permit disposal of effluent from wastewater treatment facilities. (7) Aerobic - Biologic treatment in the presence of 02. (8) Anaerobic - Biologic treatment in the absence of 02 (9) Holding Tank- tank used to receive and store sewage wastes in an anaerobic condition until its ultimate disposal to an approved treatment facility. (10) Percolation Test- Test performed to determine the absorptive capacity of the soil and its suitability for septic tank absorption fields. These tests should be performed during the season when the water table is highest and the soil is at minimum absorptive capacity. W Sewage Facilities TEXAS DEPARTMENT OF HEALTH C.-I, Nn 7_17 TABLE OF CONTENTS .001. General Procedural Rules (a) General Environmental Requirements for Septic Tank Disposal Systems 3 (b) Authority of Texas Department of Health to Regulate Private Sewage Facilities 3 (c) Relations With Other Governmental Entities 5 (d) Purpose of These Construction Standards 6 .002. Design Standards For Septic Tank Systems (a) Definition of Terms 7 (b) Design Approval of Private Sewage Facilities g (c) Septic Tank Design - Residential 10 (d) Septic Tank Design - Institutions 15 (e) Selection of Proper Subsurface Disposal Methods 17 (f) Effluent Disposal Systems 17 (g) Percolation Test Procedures 30 (h) Septic Tank Maintenance 33 (i) On -Site Aerobic Sewage Treatment Plants for Individual Residences 34 .003. Common Unsatisfactory On -Site Disposal Systems (a) Cesspools 35 (b) Bore holes and Injection Wells 36 (c) Seepage Pits 36 rw e CONSTRUCTION STANDARDS FOR PRIVATE SEWAGE FACILITIES Texas Department of Health Adopted By The Texas Board of Health November 30, 1977 Formerly Published as "A Guide to the Disposal of Household Sewage" .001. General Procedural Rules (a) General Environmental Requirements for Septic Tank Disposal Systems (1) Background - These construction standards are being adopted under authority of the Texas Sanitation and Health Protection Law, Article 4477 -1, Section 23(b). The septic tank sewage disposal system was originally developed to serve rural residences. For this purpose, the properly installed septic tank performed well and permitted the remote rural resident to utilize the convenience of indoor plumbing and toilet disposal. During the past twenty -five years, the population distribution in the United States has shifted from rural to urban, thus creating rapid development in and on the fringes of urban areas. Many residential subdivisions have been located beyond the limits of organized water and sewerage facilities and the residents must rely on individual resources available within the boundaries of small lots or tracts of land. Septic tank systems have been used frequently as the means of liquid waste disposal. Unfortunately, in many cases, subdivisions were located in areas with soil conditions unsuitable for septic tank systems. Quite often, lot sizes are no larger than those found in subdivisions serviced by central water and sewerage systems. Residential areas with small lots served by septic tank systems on many occasions, are subjected to undesirable conditions such as widespread saturation of the soil, malfunction of the septic tank systems, sewage on the surface of the ground and in roadside ditches and strained relationships between neighbors. The standards presented herein are based on the cumulative observations and experiences of the past and are intended to provide the citizens of this State with adequate public health protection and a minimum of environmental pollution. (2) Locational and Environmental Standards - The developers of subdivisions which are remote from organized sewage collection systems should consider the method of sewage disposal in the determination of lot size and arrangement. The provision of a collection system and central treatment plant is generally the preferred method of sewage disposal. However, if soil conditions permit and other factors are favorable to the use of septic tank systems, the standards in Table I should be used with regard to the location of the components of the septic tank system. (b) Authority of Texas Department of Health to Regulate Private Sewage Facilities Article 4477 -1, Section 23(b), the Texas Sanitation and Health Protection Law, Texas Civil Statutes, covers the Department of Health's authority for promulgating construction rules and standards, and the -3- TABLE I MINIMUM SAFE DISTANCE IN FEET Soil Sewer Pipe Septic Absorption With Watertight From To Tank. System Joints Water Wells, Underground Cisterns and Pump Suction Pipes 50* 100 ** 20 Public Water Supply Lines 5 10 5 Streams, Ponds and Lakes 50* 75 20 Foundation Walls of Structures 5 15 -- Property Lines 10 10 -- * Septic tanks or holding tanks which are designed for submergence (reinforced, monolithic concrete or equal) may be placed within 20 feet of streams, ponds, water wells and underground cisterns, pro- vided the influent and effluent lines to and from the tank are constructed using watertight sewer pipe with compression or solvent welded joints. ** 150 feet is the minimum separation distance for public water wells. -4- '� Texas Water Code, Section 21.083, Texas Civil Statutes, directs the Texas Department of Water Resources to consult with the Commissioner of Health for recommendations concerning the impact of the use of septic tanks or other private sewage facilities on public health before entering an order regulating the installation or use of such facilities in a given area. (c) Relations With Other Governmental Entities (1) Texas Department of Water Resources - The state level responsibility for the management and control of septic tank practices is shared by the Texas Department of Water Resources and the Texas Department of Health. The Texas Water Code, Section 21.083, Subsection (b), defines the Department's authority as primarily of an area or regional nature insofar as the control of pollution caused by septic tanks. When the problems of a particular area are likely to produce hazards to public health through area -wide water pollution caused by septic tank disposal systems, the Texas Water Code gives the authority to limit the number and type of septic tanks, prohibit the installation and use of additional septic tanks and provide for the gradual and systematic reduction of septic tanks in the area. (2) Local Health Departments - The Texas Sanitation and Health Protection Law, Article 4477 -1, Texas Civil Statutes, requires local health officials to abate nuisances, and Articles 4427 and 4430, Texas Civil Statutes, requires local health officials to aid the State Board of Health in the enforcement of its rules, regulations, requirements and ordinances and in the enforcement of all sanitary laws within the jurisdiction of the local health officials. Local health agencies may be required by city ordinance or septic tank control order to enforce regulations which exceed the requirements of these standards, but local authorities should not permit their standards to fall below those recommended by the Texas Department of Health. Local regulations shall be reasonable and, if technical in nature, must be based on sound engineering principles. (3) River Authorities and Water Districts - River authorities or water districts may assist in water pollution control enforcement procedures through orders issued by the Texas Department of Water Resources to control or prohibit the use of septic tanks in an area. The Department of Water Resources may delegate them as the licensing authority to develop procedures concerning administration, inspection, issuance of licenses and enforcement of a Texas Department of Water Resources Order. -5- (4) County Commissioners Courts - Section 21.084 of the Texas Water Code empowers the Commissioners Court of any county to adopt a septic tank control order controlling or prohibiting the installation or use of septic tanks in any area of a county under its jurisdiction. The Texas Department of Water Resources must grant its approval of the adopted county order prior to its becoming effective. The order includes construction standards promulgated by counties which may be adjusted to local conditions so long as they do not fall below the standards of the Texas ,Department of Health and also provided that the adjustments are reasonable and, if technical in nature, are based on sound engineering principles. (5) _Municipal Corporations - Cities, towns and villages may control or prohibit the use of septic tanks by local ordinance. The standards set forth in any such ordinance should not fall below those stated in this publication, but these entities may establish standards which will produce a higher quality of operation, provided the standards are reasonable and, if technical in nature, are based on sound engineering principles. (6) Regional Councils of Government - These agencies are principally created to establish and execute the planning process in a region designated by the Governor. (Article 1011m, V.T.C.S.). The regional councils may contribute to the effective and proper disposal of sewage by (a) guiding developers to the more favorable alternative of sewage collection systems and centralized sewage treatment facilities, (b) preparing soil maps showing favorable, intermediate and unacceptable locations for sewage treatment systems dependent upon subsurface effluent disposal, and (c) assisting local governments in recognizing the need for regulatory devices for sewage disposal. (d) Purpose of These Construction Standards The primary purpose of this undertaking is to establish standards for constructing private sewage facilities. The construction standards will cover the aspects of sewage disposal which deal with on -site treatment facilities for use by individual homes, small business establishments, recreational areas, institutions and other activities that conform to Rule .002(a)(2) and do not have access to a central collection system. The various types of treatment processes covered by these standards do not have any open discharges to the surface of the ground. Any process which proposes-surface discharge should be designed in accordance with the Department of Health /Department of Water Resources` "Design Criteria for Sewerage Systems," and must be operated under a waste control permit issued by the Texas Department of Water Resources. -6- .002. Design Standards for Septic Tank Systems (a) Definition of Terms (1) Sewage - Any wastewater containing animal or vegetable matter in suspension or solution, including liquids containing chemicals in solution, domestic wastewater, and laundry wastes. (Used interchangeably with the term wastewater.) (2) Private Sewage Facilities - Facilities provided to serve only an individual household, multiple unit residential structures or commercial establishment within a designated area and whose operation and maintenance is the sole responsibility of the householder or owner of the establishment's facilities. Such facilities provide for the disposal of treated wastewater by subsoil absorption, evaporation or evapotranspiration and are not subject to the issuance of wastewater discharge orders by the Texas Department of Water Resources. (3) Septic Tank - A watertight, covered receptacle designed and constructed to receive the discharge of sewage from a building sewer, separate solids from the liquid, digest organic matter under anaerobic conditions and store digested solids through a period of detention, and allow the clarified liquids to be disposed of in an acceptable manner. (4) Sludge - The accumulated settleable solids deposited from sewage and containing more or less water to form a semi - liquid mass. (5) Scum - A mass of sewage matter which floats on the surface of sewage. (6) ,Subsurface Sewage Disposal System - A system for the disposal of the effluent from a septic tank or other facilities providing for soil absorption, evaporation or evapotranspiration. (7) Cesspool - A covered structure having walls with open joints which receives the discharge of raw domestic sewage or other organic wastes and is designed to decompose to a limited degree the organic matter and solids, but permit the liquids to seep through the bottom and sides. (8) Soil Absorption System - Any system that utilizes the soil for subsequent absorption of the treated sewage, such as an absorption trench or absorption bed. (9) Evapotranspiration System - A subsurface system which utilizes surface evaporation and plant transpiration to permit disposal of effluent from wastewater treatment facilities. (10) Seepage Pit - A covered excavation in the ground which receives septic tank effluent, and is so designed to permit the effluent receiving prior treatment to seep through the bottom and sides of the excavation. (11) Holding Tank - A tank used to receive and store sewage wastes in an anaerobic condition until its ultimate disposal to an approved treatment facility. (12) Injection Well - A hole drilled into permeable soil some distance below ground surface into which raw or treated sewage effluent is discharged. (13) Bore Hole - Same as an injection well. (b) Design Approval For Private Sewage Facilities (1) Approval of Conventional Designs - The construction standards contained herein are promulgated under authority of the Texas Sanitation and Health Protection Law, Article 4477 -1, V.T.C.S., Sections 23(b), 24 and 25. In addition, Section 5a of this statute states that the disposal of human excreta in populous areas must be by methods approved by the Texas Department of Health and Section 5b states that effluent from septic tanks shall be disposed of through subsurface drainfields designed in accordance with good public health engineering practice. The following design standards constitute the minimum criteria established and approved by the Texas Department of Health for methods of on -site sewage disposal which are consistent with good public health engineering practice. (2) Approval of Innovative Designs - Agencies vested with the responsibility of enforcing septic tank regulations are encouraged to use feasible innovative designs which are not specifically covered in this construction standard. Texas is a large state with many different types of topographical, geological and climatic conditions. New systems may be conceived in the future to meet requirements demanded by these conditions and the systems may differ from the specific construction methods outlined in this publication. The use of innovative systems is encouraged, however, to both assist local regulatory agencies in determining the reliability of a new system and protect the public fronr .improperly designed systems, the Texas Department of Health will review and evaluate new systems on an individual basis. Systems found to be designed in accordance with good engineering practice will be approved by the Texas Department of Health. (3) Approval of Proprietary Systems - All new systems which deviate significantly from these construction standards should be reviewed and approved by the Texas Department of Health prior to their installation and use. Notice of disapproval by either the Texas Department of Health or the local regulatory authority should prevent such facilities from being installed. Categorical approval of proprietary systems will not be granted by the Texas Department of Health. -8- (4) Residential Lot Sizing (A) General Considerations - The failure of a septic tank system may be caused by a large number of circumstances, including inadequate soil percolation, improper construction, design, installation and misuse. The single most important factor concerning public health problems resulting from these failures is the residential dwelling density which is strictly a function of lot.size. The failure of a septic tank system in highly populated areas is the fundamental cause of public health hazards resulting from on -site sewage disposal. Surfacing sewage provides.a medium for the transmission of disease and the fact that many people are in the vicinity cause concern over the spreading of disease. Septic tank systems using soil absorption for effluent disposal are more prone to malfunction in high population density situations because the soil available to absorb or evaporate the effluent is limited. The failure of an absorption system on a small lot can be financially disastrous to the owner because the lot may not contain sufficient room to construct a new absorption field in a new location. (B) Platted Subdivisions Served by Public Water Supply - Platted subdivisions of single family residences served by a public water supply but utilizing individual subsurface absorptive methods for sewage disposal should provide for individual lots having surface areas of at least 15,000 square feet. (C) Platted Subdivisions Served by Individual Water Systems - In platted subdivisions for single family residences where each lot maintains an individual water supply well and septic tank with a soil absorption system, the plat should show the approved well location and a sanitary zone around the well within a 100 foot radius in which no absorptive type septic tank system may be constructed. The well should be constructed in accordance with recommendations of the Texas Department of Health guide for private water well construction. A watertight septic tank may be placed closer to the water well than 100 feet, provided the minimum separation stated in Table I is not violated. To minimize the possibility of the transmission of waterborne diseases due to the pollution of the water supplied for domestic use, each lot in a platted subdivision should not contain less area than 20,000 sq. ft. (D) Mobile Home Sites - Mobile homes permanently located on individual lots and individually owned should comply with the recommendations stated in Rule .002(b)(4)(A). Mobile home parks which are owned by an individual and which rent or lease space to transient residences may utilize smaller lots than stated in Rule .002(b)(4)(B), provided an overall sewerage plan is submitted to the appropriate authority for approval, and water is supplied by a public water system. Parks of this -9- type may connect more than one mobile home or trailer to a single septic tank system, provided the system is designed to treat the total anticipated sewage discharge from the connected homes and the sewage facility conforms to Rule .002(a)(2). Any other type of facility which combines more than one dwelling's sewage is not considered to be a private facility and a permit may be required by the Texas Department of Water Resources. (c) Septic Tank Design Standards - Residential (1) House Sewer - The sewer from the house plumbing system to the septic tank should be constructed of structurally sound pipe such as cast iron, or approved types of plastic pipe. Cast iron or high strength pipe should always be used under driveways. The pipe from the house to the septic tank should have a minimum inside diameter of not less than 3 inches and be compatible with the house stub out pipe. The slope of the house sewer should be no less than 1/4 inch fall per foot of pipe. The stub out location should be at the highest possible elevation with respect to the house foundation to prevent deep septic tank systems. The line must be of watertight construction. (2) Septic Tank Capacity Based on Sewage Loading - A properly designed septic tank should be watertight and should be of a capacity equal to the flow of sewage from the facilities being served for a two - day period. The settleable and suspended solids will undergo partial decomposition under anaerobic conditions. As a result of use, the septic tank will accumulate partially decomposed solids which must be removed periodically. As additional sewage is introduced into the tank, partially clarified effluent is discharged into the subsurface disposal field. It is very important that the septic tank be made large enough to accom- modate a two -day sewage loading. The best method of estimating a tank's sewage loading is based upon the number of bedrooms in the house. Table II should be used to determine the required minimum septic tank liquid capacity. (3) Inlet and Outlet Devices - To assure rapid drainage of house plumbing, the flow line of the inlet pipe should be 3 inches higher than the operating tank liquid level which is determined by the flow line of the outlet pipe. Liquid penetration of the inlet device should be at least 6 inches, but never greater than that of the outlet device. Liquid penetration of the outlet device should be approximately 40 per cent of the tank liquid depth. "T" branches are recommended for inlet and outlet devices because they provide a means for venting the gases produced by the decomposition process from the tank and absorption -10- TABLE II SEPTIC TANK MINIMUM LIQUID CAPACITY Septic Tank Capacity Number Of Bedrooms (Gallons) Two or less 750 Three i 1,000 Four 1,250 For each additional 250 NOTE: The Inside Depth-Of The -Tank Should Not Be Less Than Four Feet. See Table V For Calculating The dumber Of Bedrooms Based On Dwelling Living Area. I system through the house plumbing. Otherwise, gases may escape from around the lid of the tank and cause an odor nuisance in the vicinity of the septic tank. "T" branches also offer ready i- ess for required maintenance. To prevent the escape of floating solids from the tank to the subsurface disposal field and the possibility of inlet stoppages, the open spaces between the tops of the inlet and outlet devices and the underside of the tank cover should not be greater than 2 inches. (See Figure 1) In order to provide a good watertight septic tank, the inlet and outlet "T" branches should be installed in a permanent manner at the time the septic tank is constructed. Factory built tanks should have'the "T" branches grouted in place before delivery so that the only connections to the tank at the point of installation will be the influent and effluent lines. (4) Details of Septic Tank Design - A properly designed single - compartment tank will give acceptable performance. Recent research studies indicate that 2 tanks in series or a two - compartment tank, with approximately 1/2 to 2/3 of the total volume in the first compartment, will provide an extra degree of solids removal, which is especially valuable under poor soil conditions. The second tank or compartment should have inlet and outlet devices designed the same as for a single - compartment tank, except that the elevation, or flow line, of both inlet and outlet devices in the second unit should be the same as the outlet device in the first unit. (See Figure 2.) A port shall be provided to each compartment for inspection, cleaning and maintenance. Both the inlet and outlet devices should be accessible for inspection and maintenance without having to enter the septic tank. For tanks not buried too deeply, the use of sectional slab covers will conveniently and safely provide the needed access. For tanks buried deeply, manholes with risers are recommended. The septic tank should be of sturdy, watertight construction. Materials used may be reinforced concrete poured in place, precast concrete, fiberglass or other materials approved by the regulatory authority. Metal septic tanks are not recommended because they are extremely subject to corrosion. The septic tank should be structurally designed to resist buckling from external hydraulic loading and exterior loadings caused by earth fill, garden tractors or other heavy vehicles. The tanks shall be tested by filling with water 24 hours prior to installation and checking at the time of installation for leaks and structural integrity. Tanks exhibiting obvious deflections or leaks should not be installed. Where concrete tanks are installed, sweating or seepage at construction joints is acceptable, provided the tank structure contains no open cracks or large voids. -12- ""1) Cleai — W Inflow Inflow t id Q. .a : a Q : a. 211 1 �•P. JAa d. Scum : 'Q :o eQ. Q v e d - v FIG. 1 .Q a' : 0•a 40% of Tank Liquid Depth �o OQ N o. •c Sludge •v IA- V . SINGLE COMPARTMENT SEPTIC TANK -13- t f 1 ow ---flo. -� Outflow Inflow First compartment should be 2 to 3 times larger than Liquid surface is second compartment. same level in both tanks. FIG. 2 TWO SEPTIC TANKS IN SERIES -14- Outflow ow pipe lower first s inflow a (d) Septic Tank Design - Institutions (1) General Consideration of Use of Septic Tank System - Septic tanks may be used as a means of sewage disposal for non- residential activities. However, experience indicates that the usefulness of the septic tank system decreases as the size of the establishment served increases. When a septic tank is being considered for service to an activity that will produce more sewage than a single family residence, design guidance should be obtained from a local health department, regulatory agency or a consultant who is professionally registered as an engineer or sanitarian in Texas. (2) Sewage Loading - The total quantity of sewage applied per day to the septic tank provides the basis for the determination of its size. Table IV, entitled, "Individual Usage Rate," will be of assistance in estimating the daily sewage flow per capita for a variety of living and activity situations. (3) Compartments to Be Provided - Although single- compartment tanks are acceptable for single family residences, tanks with 2 or more compartments should be provided for large institutional systems. The compartments should be separated by walls with tees or ells to permit liquid flow. The flow line of this intermediate fitting should be at the same elevation of the flow line of the outlet fitting, i.e., 3 inches below the elevation of the flow line of the inlet fitting. The capacity of the first compartment should be at least 1 or 2 times the capacity of the second compartment. (4) Selection of Septic Tank Capacity - The net volume or effective capacity below the flow line of a septic tank for flows up to 500 gallons per day should be at least 750 gallons. For flows between 500 and 1,500 gallons per day, the capacity of the tank should be equal to approximately 2 days sewage flow. With flows greater than 1,500 gallons per day, the minimum effective tank capacity should equal 1,125 gallons plus 75 per cent of the daily sewage flow, or V = 1,125 + 0.75 Q Where Q is the average daily flow in gallons per day and V is the tank volume in gallons. For daily flows over 5,000 gallons per day, consideration should be given to other types of treatment units. More technically advanced processes will probably be more economical than the septic tank for flows in excess of 5,000 gallons per day. * -15- TABLE IV INDIVIDUAL USAGE RATE This table may be used for estimating gallons of daily sewage flow per person, to determine minimum tank capacity requirements. TYPE OF ESTABLISHMENT GALLONS /PERSON /DAY Apartment houses ......... ............................... 75 Townhouses (with clothes washer) ........................ 100 Motels and Hotels ......... ............................... 60 Restaurants .............. ............................... 15 Trailer and RV Parks ...... ............................... 50 Work or construction camps (semi - permanent) .............. 50 Youth camps (no meals served ) ............................ 15 Schools without cafeterias, gymnasiums or showers........ 15 Schools with cafeterias, but no gymnasiums or showers.... 20 Schools with cafeterias, gymnasiums and showers.......... 25 Boarding schools .......... ............................... 100 Office Buildings .......... ............................... 15 Hospitals .................... ......................... 200 Institutions other than hospitals..... 100 Factories (gallons per person per shift, exclusive of industrial wastes) ....................... 20 Parks without bathhouse ... ............................... 5 Parks with bathhouse ...... ............................... 10 Swimming pools and bathhouses ............................ 10 Country clubs (per resident member) ..................... 100 Country clubs (per non - resident member present) .......... 25 Drive -in theaters (per car space)...... .................. 5 Movie theaters (per auditorium seat) ..................... 5 Airports (per passenger) .. ............................... 5 Self- service laundries (gallons per wash, i.e., per customer) .... ............................... 50 Stores (total per day per washroom) ...................... 400 Service stations (per vehicle served) .................... 10 -16- `�') (e) Selection of Proper Subsurface Disposal Method (1) In designing a septic tank system, several options concerning subsurface disposal are available. Chart I has been prepared to aid in the selection of the proper system based on lot size, percolation rate and economic considerations. The chart includes the three systems recommended for subsurface disposal which are drainfields, absorption beds and evapotranspiration beds. The purpose of the chart is to give the reader a general idea as to the most feasible type of system to construct taking into consideration lot size, soil absorptive capacity, and volume of soil removed or relocated.during construction. (2) After sizing an appropriate septic tank, the installer should calculate what bottom area will be required for a trench system, an absorption bed system and an evapotranspiration system. Generally, the system having the least number of square feet of bottom area will be the most economical. In most cases where adequate room is available, a trench system will be the least costly. (3) In areas where soils have low permeability, it is possible to design a system which combines both soil absorption and evapotranspiration. Such systems are somewhat complicated and will not be discussed in this text; however, additional information is available at the Texas Department of Health Division of Wastewater Technology and Surveillance. (f) Effluent Disposal Systems (1) Soil Absorption System - General Consideration - The effluent discharged from a septic tank requires further handling to render it safe from a public health standpoint. A well- designed subsurface soil absorption system will allow these liquids to seep into the ground without creating a health hazard or nuisance. After the prospective builder has selected a suitable area and assured himself that safe distances from wells, lakes, etc. can be maintained, he should then determine whether soil formations in the selected area will allow a soil absorption system to work. The single factor of prime importance in the design of a soil absorption system is the percolation rate. The percolation rate determines the amount of drainfield that must be installed to dispose of the septic tank effluent. If the percolation rate falls below the accepted minimum level, another method of sewage disposal must be found. When soil absorption systems are used, there should be no interference from ground water, and the ground water table should be located at least 4 feet below the bottom of the trench. In the coastal areas of Texas, salt water may occur at depths less than 4 feet. If the soil above the salt low -17- CHART I SUGGESTED FLOW SHEET FOR SELECTING PROPER SUBSURFACE DISPOSAL METHOD Test Range From 1 Minute /Inch To 30 Minutes /Inch IConduct Percolation Test on Lot I Test Range From 30 Minutes /Inch O tion Based ' on Economics Calculate Length of Drainfield Lot Size Lot Size co OK For Too Small For ' Drainfield Drainfield ECalculate Size of Absorption Bed Lot Size OK Lot Size For Bed Too Small For Bed I Construct I Construct Drainfield Absorption Bed Fill Available Lot Area With Evapotranspiration Bed And Provide Holding Tank For Excess Wastewater Purchase Additional Property for Beds Test Rate Over 60 Minutes /Inch Calculate Size lof Evapotranspiration Beds Lot Size Lot Size Too Small OK For Beds For Beds Construct Evapotranspiration Bed [Install Holding Tanks water is shown to have good permeability, an absorption system may be installed and the above separation requirement disregarded. The design standards for soil absorption systems set forth in this publication are based on the premise that impervious strata are at depths greater than 4 feet below the bottom of the absorption trench. Conventional soil absorption systems should not be used if either impervious strata or ground water exist at depths less than 4 feet from the trench or bed bottom. (2) Absorption Field, Level Terrain (A) Absorption Field Sizing - Where the topography or ground slope is not too steep, a flat or level system of gravel - filled trenches or percolation beds is recommended. The use of a looped trench system will avoid dead ends and assure maximum effective utilization of all portions of the system. The capacity of any particular absorption system is fixed by the total area of trench or bed bottom built into the system. The amount of this required minimum area will depend upon the expected sewage load and the average soil percolation rate. The soil percola- tion rate may be determined by performing a percolation test as described in Rule .002(g) of this pamphlet. The trench dimensions may then be calculated from Table V. (B) Absorption Field Construction - All parts of the trench or bed bottom shall be at the same elevation. Trenches should be constructed as shallow as possible with a minimum depth of 18 inches and a maximum depth of 36 inches. For trench depths greater than 24 inches, sand should be used to fill the trench up to the topsoil cover as shown in Figure 4. The trench width should not exceed 30 inches and narrow trenches (12 to 18 inches) are recommended. Although trench length is based on bottom area only, sidewall area is important since much of the wastewater is absorbed through the sidewalls and is evapotranspirated. Minimum recommended spacing between adjacent edges of parallel trenches is approximately 5 feet. Liquid from the septic tank is conducted to the absorption system via a watertight line similar to the house sewer. The liquid is distributed uniformly through the gravel - filled trenches by the use of a perforated plastic pipe or equivalent pipe materials. It is important that the distribution piping be laid level in the trenches, with a minimum of 6 inches gravel depth under the pipe and a 2 inch gravel cover. Thus, a total gravel depth of approximately 12 inches would be required. The trench media may be clean graded gravel, broken vitrified brick, washed rock, crushed stone or similar aggregate and may range in size from 1.5 inches to 2.5 inches. Oyster shell, other types of shell and soft limestone are not recommended for trench media because cementitious (°'' _19- TABLE V ABSORPTION TRENCH SIZING for SINGLE FAMILY RESIDENTIAL DWELLINGS Average Sewage Application Type of Minimum Trench Bottom Minimum Trench Percolation Rate Rate, Ra Soil Area (Sq. Ft.) For Bottom Area For (Minutes /Inch) (Gallons Sq. Ft. /Day) (See Chart II) A One or Two Each Additional Bedroom Bedroom House (Sq. Ft. /Bedroom) * <1 Too Great For Gravel See Evapotranspiration Process Consideration Paragraph B- 4.1.4. 1 -5 2.0 Sand 250 125 6 -15 1.3 Sandy Loam 380 200 N O 16 -30 1.0 Sandy Clay 500 250 31 -45 0.8 Silty Clay 625 300 46 -60 0.6 Clay Loam 800 400 >60 <0.1 Clay Absorptive Systems Are Not Recommended * Minimum trench bottom area is calculated to include capacity for washing machine wastewater, organic material from garbage grinders, and infiltration from average rainfall. Recommended spacing between parallel trenches is 5 feet. Under no circumstances shall this distance be reduced to less than 4 feet. When dwellings consist of a large living area relative to the number of designated bedrooms, the following guidelines should be used to approximate the trench area: Less than 1,500 sq. ft. - Use trench area for two bedroom house 1,500 sq. ft. to 1,900 sq. ft. - Use trench area for three bedroom house For each additional 400 sq. ft. - Add trench area equal to one bedroom Clay - Smaller than 0.002 mm diameter Silt - 0.05 to 0.002 mm diameter Sand - 2.0 to 0.05 mm diameter Iu 0 90 tic 80 „o 70 CLAY v' 50 4QV� 50 SILTY Q C AY 40 CLAY 30 / LOAM SILTY CLAY SANDY CLAY tnAv .EDAM / / / ID " LaA4Y SAND , sa 'oo '°o °o LOA w 'o PERCENT SAND If °o SIL o° "o 101 'o Chart II Proportions of sand, silt and clay for different soil textures. U.S.D.A. -21- 4 4" SANDY LOAM 6" MIN. 12" MAX. 'SAND*. v .v• V.- a v. 1p q ;v. PAPER q'7.! � ' :t 90 4" Perforated Pipe Fo Effluent Disposal FIG. 4 DETAILS OF SOIL ABSORBTION TRENCH CONSTRUCTION -22- properties of this type of material often result_ in early trench failure. The distribution pipe should consist of plastic perforated pipe or equivalent materials with an SDR ratio (ratio of pipe thickness to diameter) no greater than 41. Normally, 4 inch diameter pipe is used for drainfield construction, however, the diameter may range from 3 inches to 6 inches and yield satisfactory results. Jointed tile is not recommended for use because of the difficulty in maintaining joint spacing and keeping the line level. Covering of straw, butcher paper or similar decomposable material over the top of the gravel is also recommended to prevent the soil or sand backfill from invading the gravel until the backfill becomes stabilized. Tar paper or other impervious material should not be used under any circumstance. The pipe selected for drainfield construction should have sufficient strength to resist crushing from external loadings such as automobiles, yard tractors and earth moving equipment. In no case shall bituminous fiberboard or paper pipe (Orangeburg or similar designations) be used anywhere in the septic tank system. Poor construction practices will cause serious damage to the soil absorption system. It is extremely important that care be taken to avoid sealing the surface of the bottom and sides of the absorption trenches through smearing. Trenches or beds should not be excavated when the soil is sufficiently wet so as to smear or compact easily. All smeared or compacted surfaces occurring during construc- tion should be raked to a depth of 1 inch and loose material removed just before the gravel or other media is placed. (3) Absorption Field, Irregular Terrain (A) Absorption Trenches - Where the topography or ground slope is too steep for feasible construction of a closed -loop trench system, the following alternate layout may be used. A single, level trench, constructed like the closed -loop trench, is built along a contour and the overflow from this line is conducted via a watertight line through undisturbed soil to the next lower level, where a second trench can be built along a contour similar to the upper trench. The pattern can be repeated until the required minimum trench bottom area has been provided. It is recommended that no individual trench exceed 100 feet in length. This technique is graphically illustrated in Figure S. Other details of trench construction described in Rule .002(f)(1) and shown'in Figure 4 should be followed. -23- LS4 B4 FIG. 5 SEPTIC TANK SYSTEM FOR SLOPING GROUND -24- ka (B) Soil Absorption Beds - In addition to the trench -type absorption field, an absorption bed, as detailed in Figure 6, may be used in areas where the combination of soil percolation and lot size precludes the use of a trench -type system with minimum spacing between trenches. While absorption beds require more bottom area than trenches, they tend to be more compact since 5 feet of spacing is required between trenches. The bed shall be constructed with a depth ranging from 18 inches to 36 inches. The bed should be kept as shallow as possible (18 minimum depth) to promote aerobic bacterial action in the soil and the bottom of the bed should be level for uniform wastewater distribution. Six inches of 1.5 inch to 2.5 inch media (gravel, crushed stone, etc.) shall be placed on the bed bottom followed by two or more distribution pipes spaced 3 to 4 feet apart and 3 feet from the edge of the bed. The distributor pipe is then covered with additional gravel to a depth of approximately 2 inches. Since the pipe is approximately 4 inches in diameter, the total depth of gravel in the bed will be 12 inches. The gravel should then be covered with a decomposable material, such as butcher paper, to prevent the final soil layer from invading the gravel and reducing porosity. The next soil layer should consist of sand, sandy loam or a mixture of the two. If clay, rock or other semi - impervious material is excavated from the bed it should be removed and under no circumstances be used to backfill the bed. Sand or sandy loam will provide a capillary medium to help eliminate some of the wastewater through evapotranspiration Rule .002(f)(4). The bed should be filled to within 3 inches from the top with sand or sandy loam and mounded with sandy loam so that the center of the bed is approximately 4 inches above normal ground elevation. This will provide drainage away from the absorption bed. (C) Absorption Bed Sizing - When this system is used, the absorption bed area may be calculated using the following formula: For Dwellings: A = 300 (1 + B) R a Where A = The total absorption bed area B = The total number of bedrooms in the dwelling Ra= Sewage application rate for absorption trenches (gal /sq. ft. /day) based on percolation rate. (See Table V) -25- 6" min 12" max Do not use rock or clay ice, for backfill • . ' * • -SAND.-. 36" MAX• Paper 12" FIG. 6 ABSORPTION BED SYSTEM W-12 For Non - Residential Institutions: A - R a Where Q = Daily wastewater discharge from institution (gal /day). (4) Evapotranspiration Beds (A) Use.of Evapotranspiration Beds - Evapotranspiration bed systems may be used in locations where soil conditions are not suitable for any type of soil absorption system. The construction of an evapotranspiration bed is similar to an absorptive, system except two beds are required with a control valve to divert wastewater from one bed to the other. (B) Evapotranspiration Bed Construction Features - Beds are constructed in impervious soil or soil with very high absorptive capacity. When the soil has a very high absorptive capacity (<lminute /inch) liners must be constructed to guard against the possibility of wastewater discharging through the soil (fissured rock or gravel) and contaminating streams, lakes or shallow ground water. Impervious liners may consist of concrete, hot mopped asphaltic membrane, plastic reservoir liners or other approved pit lining materials. Liners are not required in impervious soils and should not be used since some of the wastewater may be absorbed in the soil and reduce the overall evapotranspiration load. An evapotranspiration system should be designed using the following parameters: (i) Beds may be designed in any configuration (square, round, etc.) but the total number of square feet of bed area must be determined by the formula in Rule .002(f)(4)(C). (ii) At least two beds must be constructed with valves arranged to allow the effluent from a septic tank to alternate between each bed. When one bed becomes saturated (top of bed remains moist) the valve is opened to allow effluent to flow into the alternate bed. (iii) The beds should be constructed as shallow as possible with a depth ranging from 18 inches to a maximum of 24 inches. This is necessary to keep the beds aerobic and prevent clogging. (iv) Rock media is placed on the bed bottom to a depth of 12 inches or less depending on the overall bed depth. (If a liner is used which is subject to puncture, sand should be placed on both sides of the liner.) -27- (v) The distribution pipe is centered in the rock media and adequate pipe must be provided for uniform distribution of effluent (4 feet maximum separation between pipes and no less than 3 feet separation between bed walls and the pipe). The bed bottom and the pipe must be level. (vi) A decomposable barrier (butcher paper or other non - treated paper) is then placed over the rock and sand is added to fill the bed to within 2 inches from the top. (vii) In order to provide continuous capillary action in the sand, "wicks" should be incorporated in the rock media. Wicks are simply sand structures which penetrate through the rock media to the bottom of the bed (See Figure 7). The total "wick" area should be 10% to 15% of the bed surface area and should be uniformly spaced throughout the bed. "Wicks" may also be constructed by simply grading furrows in the rock media in between the distribution pipe. In areas of the State where rock media is expensive or difficult to obtain the total amount of rock may be reduced by filling the initial 12 inches of the bed with coarse sand (2.0 mm) and placing rock media only around the top and bottom of the distribution pipe to form a 12 inch to 18 inch enclosure. (viii) After the sand is in place, the final 2 inches of bed volume is filled with topsoil and mounded so that the center of the bed is at least 8 inches higher than the edge. (ix) Final bed construction consists of covering the surface of the bed with grasses having good transpiration properties. (C) Bed Sizing,- The-bed area may be calculated by using the following formula: A = 31,000 (1 + B) EA Where A = Total area of both beds (To find one bed area divide A by 2) B = Total number of bedrooms (B =2 for minimum residence) EA= Local pan evaporation rate in inches /year (See Table VI) -28- -^° SANDY LOAM - SLOPE 24" • - - • • Sand - • . - _ 6T ,- ` 4 . Distribution Pipe — I Alternate Crushed Stone Bed W Butcher Paper Layer — VK -It- SURFACE TO DRAIN Sand. as .• ,:�,�•.'. �•� .. d Sand ':. I c Off" Cruslied� a Sadie t P 3. ft MAX. �4 _ft MAX. PACING - SPACING Concrete Liner NOTES: 1. Where a liner is used over rock or other material that may damage liner, the liner shall be laid on a 4" protective sand cushion, and covered by a similar cushion. 2. The crushed stone or gravel bed should be made of 1 -1/2" - 2 -1/2" size hard stone. 3. Sand columns, formed by a permeable material, should extend completely through the crushed stone or gravel bed. Total column area should be 10 to 15% of the bed area. 4. The surface should be mounded or sloped to drain storm water. FIG. 7 TYPICAL EVAPOTRANSPIRATION BED CROSS SECTION For Non - Residential Institutions: A 310 Q EA Where Q = Average daily flow into the system. (Gal /Day) See Table IV Evaporation data for various sections of the State is listed in Table VI. Additional data may be found in "Report 192," published by the Texas Department of Water Resources. (D) Plants and Grasses for Transpiration - The bed surface should be covered with perennial grasses to take advantage of transpiration. Also, evergreen bushes can be planted in the bed to assist in water uptake. If grasses are used which have dormant periods, steps should be taken to provide some type of vegetation on the beds during these periods. Overseeding with winter grasses is commonly used to provide year -round transpiration. (E) Geographical Location of Installation Considering Rainfall Data - Some areas*of the State with high annual rainfall are not well suited for the installation of evapotranspiration systems. Counties in the eastern part of the State in which the annual rainfall exceeds the annual evapotranspiration should only utilize this type of system as a last resort and with extreme caution. For the system to be expected to perform in the desired manner, the evapotranspiration beds must be mounded and compacted to exclude as much rainfall as possible. Also, shrubs, bushes and trees with broad rain deflecting leaves should be planted over the beds and good drainage away from the beds must be provided, and in some areas where high water tables exist the beds should be lined to exclude ground water. (g) Percolation Test Procedures (1) Location and Number of Tests (A) A minimum of two test holes will be required with the holes uniformly spaced over the proposed absorption field site. The actual number of holes required for an individual soil evaluation should be determined experimentally in accordance with the following procedures: (B) If the percolation rate results of both test holes both fall in the same group as shown in Column One in Table V, no additional holes will be necessary and the absorption field may be designed on the average of the results. -30- TABLE VI MEAN PAN EVAPORATION IN TEXAS Station Amarillo Austin Beaumont Brownsville Canyon Lake Daingerfield Dallas E1 Paso Fort Stockton Houston Lake Sommerville Lubbock. Temple O -31- Mean Evaporation Rate (Inches /Year) 87.9 78.8 47.8 56.0 80.8 74.2 85.0 106.5 105.6 48.7 71.7 88.7 68.2 (C) If the percolation rate results fall in adjacent groups, the absorption field may be designed using the test results from the hole with the lowest percolation rate or one additional hole may be dug, tested and all three results averaged. (D) If the percolation rate results fall in non - adjacent groups, the absorption field may be designed using the test results from the hole with the lowest percolation rate or two additional holes may be dug, tested and all results averaged. (E) In lieu of the above procedure, four holes may be dug and tested and the results averaged at the same time to reduce the amount of time required to conduct the test. (2) Type of Test Hole - Dig or bore a hole with horizontal dimensions of from 12 to 15 inches and vertical sides to the depth of the proposed absorption trench. Smaller diameter holes will not yield accurate results. (3) Preparation of Test Holes - Carefully scratch the bottom and sides of the hole with a knife blade or sharp- pointed instrument in order to remove any smeared soil surfaces and to provide a natural soil interface into which water may percolate. Remove all loose material from the hole and carefully place approximately one inch of coarse sand or gravel in the bottom of the hole to protect the bottom from scouring. (4) Saturation and Swelling of the Soil - It is important to distinguish between saturation and swelling. Saturation means that the void spaces between soil particles are full of water. This can be accomplished in a short period of time. Swelling is caused by intrusion of water into the individual soil particle. This is a slow process, especially in clay -type soil, and is the reason for requiring a prolonged soaking period. (5) Filling of Test-Holes - In the conduct of the test, carefully fill the hole with clear water to a minimum depth of 12 inches. In most soils, it is necessary to refill the hole by supplying a surplus reservoir of water manually or by means of an automatic siphon, to keep water in the hole until saturation occurs (approximately 24 hours). Determine the percolation rate 24 hours after water is first added to the hole. This procedure is to insure that the soil is given ample opportunity to swell and to approach the condition it will be in during the wettest season of the year. Thus, the test will give comparable results in the same soil, whether made in a dry or in a wet season. In sandy soils containing little or no clay, the swelling procedure is not essential, and the test may be made as described under Rule .002(g)(7) after the water from one filling of the hole has completely seeped away. -32- ' (6) Percolation Rate Measurement - With the exception of sandy soils, percolation rate measurements shall be made on the day following the procedure described under Rule .002(g)(5) above. If water remains in the test hole after the overnight swelling period, adjust the depth to approximately 12 inches from the bottom. From a fixed reference point, measure the drop in water level over a 30 minute period. This drop is used to calculate the percolation rate. If no water remains in the hole after the overnight swelling period, add clear water to bring the depth of water in the hole to approximately 12 inches from the bottom, wait 30 minutes, refill the hole to a 12 inch depth and measure the drop in water level over an additional 30 minute interval to determine the percolation rate. (7) Percolation Rate Measurement (Sandy Soils) - In sandy soils (or other soils in which the first 6 inches of water seeps away in less than 30 minutes, after the overnight swelling period), the hole should be filled to a depth of 6 inches and that depth maintained by adding water for 30 minutes. After 30 minutes, the drop in water level should be measured over an additional 10 minute period and the percolation rate calculated from this measurement. (h) Septic Tank Maintenance (1) A septic tank system should not be treated as if it were a city sewer.- Economy in the use of water helps prevent overloading of a septic tank system that could shorten its life and necessitate expensive repairs. Leaky faucets and running commodes should be carefully guarded against, and relatively little indigestible waste or garbage should be placed in a septic tank system. Use of a garbage grinder can cause a rapid buildup of sludge or scum, which means more frequent cleaning and possible system failure. (2) A septic tank system can serve a home satisfactorily only if it is properly designed, installed and adequately maintained. When a septic tank system is improperly designed or maintained, liquid wastes may overflow onto the ground surface or the plumbing in the home may become stopped up. These overflows not only create offensive odors, but are also a health hazard. Sewage may contain dysentery, infectious hepatitis, typhoid and paratyphoid or other infectious disease organisms. Ponded sewage creates breeding places for mosquitoes and some other insects. (3) The purpose of a septic tank is to condition household wastes, including body waste, discarded food scraps and in some cases laundry and bath wastes so that it may be more readily percolated into the subsoil. The normal use of bleaches, detergents, soaps and drain cleaners does not harm or interfere with the operation of the system. roll -33- (4) The partially treated sewage effluent flowing from the tank still contains large numbers of harmful bacteria and organic matter in a finely divided state or in solution. Foul odors, unsightly conditions and health hazards will develop if this effluent is ponded on the surface of the ground or carried away in open ditches. Final disposal of the effluent in a subsurface soil absorption system is necessary to avoid these problems. (S) The bacteria present in a septic tank are able to thrive in the absence of oxygen. Such decomposition in the absence of air is called "septic," which led to the naming of the tank. Solids and scum are digested and reduced to a smaller volume by the bacteria in the tank. However, a residue of inert solid material remains which must be stored during the interval between tank cleanings. (6) The frequency of cleaning depends on the size of the septic tank and the number of people it serves. When a garbage grinder is used, more frequent cleaning will be required. With ordinary use and care, a septic tank may require cleaning every two or three years. In many cases, septic tanks can be satisfactorily operated even longer. The homeowner can make measurements and decide for himself when his tank needs cleaning. An annual check is the best procedure. When the bottom of the scum is within three inches of the bottom of the outlet tee, the tank should be cleaned. The accumulated solids are ordinarily pumped out by commercial septic tank cleaner companies. The solids removed should be disposed of in a manner approved by the Texas Department of Health to avoid obnoxious odors and health hazards. (i) On -Site Aerobic Sewage Treatment Plants For Individual Residences - In recent years, a number of home aerobic wastewater disposal systems have been designed and marketed for the on -site treatment of sewage. The following information is a joint Texas Department of Water Resources - Texas Department of Health statement concerning the installation and use of on -site sewage treatment plants for individual dwellings. (1) The installation and use of individual wastewater disposal units other than septic systems is not opposed by the Texas Department of Health or the Texas Department of Water Resources. (2) Subject to the requirements of the local government or local health department, and with their permission, a home owner may select to use an aerobic individual home wastewater disposal system. (3) The effluent from an individual home aerobic wastewater disposal unit must be discharged into a properly designed and constructed soil absorption or evapotranspiration system. No discharges to the ground surface or into the waters of the State are authorized. -34- (4) As a practical matter, companies distributing aerobic individual home waste disposal systems should provide an inspection and repair service since the homeowner, in most instances, will not be in a position to judge whether the device is working as designed. Local governments, in determining whether to approve any type of individual home waste disposal system, may wish to give consideration to the ability of the distributor to service the installation. (5) The principle structure or containing vessel of an individual home wastewater disposal unit should be designed to provide treatment to incoming sewage in the event of failure of mechanical and electrical devices. Since anaerobic conditions will prevail when aeration equipment is inoperable, the unit should be designed to function in a septic- tank -like manner during periods when the aerating device is not functioning. (6) There are numerous manufacturers of individual home wastewater treatment systems. To the extent of available information, inquiries on individual systems from local governments or individuals will be answered by the Texas Department of Health. Local governments interested in authorizing individual home aerobic wastewater disposal systems are advised of the testing and approval program of the National Sanitation Foundation. The N.S.F. seal on a particular unit indicates its ability to meet the requirements of the Foundation's Standard 40 relating to "Individual Aerobic Wastewater Treatment Plants." .003. Common Unsatisfactory On -Site Disposal Systems - The construction and use of these systems constitutes a violation of the Texas Sanitation and Health Protection Law, Article 4477 -1, V.T.C.S., Sections 23(b), 24 and 25. The Department considers the following on -site sewage disposal systems unsatisfactory because they tend to create nuisances and other conditions prejudicial to the public health: (a) Cesspools - Cesspools were once commonly used in rural areas for disposal of domestic wastes. Cesspool design consisted of construct- ing a pit into permeable soil and curbing the sides of the pit with open jointed material to the bottom of the pit. Raw sewage was discharged directly into the cesspool and the organic material anaerobically decomposed while the partially treated wastewater was absorbed by the adjacent permeable soil. Since the threat of injury to public health is greater when raw or partially treated wastewater is in direct contact with the absorptive soil, this method can no longer be considered as an approved means of sewage disposal. -35- (b) Bore Holes and Injection Wells (1) Bore holes and injection wells used for disposal of domestic wastes generally consist of a drilled hole greater than'4 feet in depth and varying in diameter from 8 inches to 36 inches or larger. Usually, the holes are filled with crushed stone and are dug to a depth which intercepts a permeable soil layer. Raw sewage is discharged into these holes directly or after detention in a septic tank. (2) The use of bore holes or injection wells for domestic sewage disposal is not an approved disposal method because of the possibility of contamination of underground water. Injection wells approved and permitted by the Texas Department of Water Resources are acceptable to the Texas Department of Health. Injection wells used for private sewage disposal as defined in Rule .002(a)(12) are not subject to regulation by the Texas Department of Water Resources or the Federal Safe Drinking Water Act, however, their use will not generally be subject to approval by the Texas Department of Health. Variations of bore hole design such as soil substitution methods may be approved as stated in Rule .002(b)(2) of these standards. (c) Seepage Pits (1) Seepage pits are rock - filled or lined pits dug to a depth in excess of 4 feet and located at the end of a septic tank absorption field system. The pits are generally used to dispose of wastewater which would normally not be absorbed in the absorption field and would otherwise surface. (2) Seepage pits are not an approved method of wastewater disposal for the same reasons that apply to bore holes and injection wells. Subsurface water contamination may occur with these systems and the anaerobic bacteria present in the wastewater may eventually cause plugging problems in the seepage pit. -36- TEXAS DEPARTMENT OF HEALTH f• s LIn W SOIL SURVEY OF Harris County, Texas HARRIS SOIL & WATER CONSERVATION DISTRICT 10500 Northwest Freeway, Suite M Houston, Texas 77092 (713) 681 - 0707 United States Department of Agriculture Soil Conservation Service In cooperation with the Texas Agricultural Experiment Station and the Harris County Flood Control District o��ooa o0 eo r r Sunni u r < 9r mr o° D _ un v si n. J] p i G �� WWWy N f S GG_ { m �s> \\ N N N tl m N - g N b Attachment "E" PROPOSED 1985 STREET IMPROVEMENT PROGRAM TOTAL 35,706.70 CONTINGENCY 35,035.30 GRAND TOTAL 525,000.00 RECONSTRUCTION Street Name From To Length Width Cost Ashbel (N) W. Hunnicutt W. James 1,050 28.00 48,394.00 Burnet (N) 148 N. Burnet Willow 450 20.50 9,570.00 Freamon Defee Sterling 250 37.00 13,575.00 Homan (W) N. Pruett if. Prvet 1,000 28.00 66,152.00 Louisiana New Jersey Utah 1,094 24.00 27,142.00 New Jersey Virginia W. Main 470 31.00 16,913.00 Steinman Wood Shreck 710 20.00 12,185.00 Sunset S. Seventh Briarwood 2,050 36.50 135,604.00 Texas (E) Edgewood Roseland 550 22.00 10,908.00 TOTAL 340,443.00 ASPHALT OVERLAY Burnet (N) Pin Oak 148 N. Burnet 870 20.50 10,517.00 Cedar Bayou Rd Railroad S.H. 146 3,850 24.00 59,877.00 Douglas End End 1,100 20.00 8,120.00 Hunnicutt (E) S.H.146 Danubina 1,275 20.00 12,523.00 Honeysuckle Jasmine Bayway 2,030 23.00 22,778.00 TOTAL 113,815.00 ASPHALT OVERLAY WITH FABRIC Patsy Terrace S.H.146 900 31.00 23,541.00 Terrace Fortune Largo 450 31.00 12,165.70 TOTAL 35,706.70 CONTINGENCY 35,035.30 GRAND TOTAL 525,000.00 CITY OF BAYTOWN BID RESULTS TITLE: Construction of a Water Main Along IH -10 From BID No.: DATE: PALTTfl A /"TAD Angel Brothers Reading Buick-to the Rest Park 8408 -27 Dec. 3, 1984 @ 10 a.m. Blacksher & Sons (C. Grimes) Buffalo Maintenance Ella Contracting Fields Construction Habco Contracting Hamilton, H.B. /JaHo Lovelace, Jess Construction O'Day Drilling P & L Associates RWL Construction (R. Lewis) Ramirez, J. (R. Solesbee) Ross, G.G. Inc. Steed - Holland Wight, David Construction Attachment "F" 11 BASE BID AMOUNT $85,440.00 ALTERNATE 1 AMOUNT $137,240.00 ALTERNATE .2 AMOUNT $160,845.00 54,744.78 102,699.16 NO BID 60,952.18 111,025.13 124,795.49 72,315.39 186,266.30 150,856.57 NO BID NO BID NO BID NO BID NO BID NO BID 92,021.78 147,683.80 171,076.04 57,396.50 99,600.00 170,925.00 NO BID NO BID NO BID 49,601.60 124,513.30 150,537.80 99,415.00 151,555.00 191,635.00 NO BID NO BID' NO BID 63,100.00 I 129,117.00 164,525.00 NO BID • NO BID NO BID 52,554.50 102,021.00 119,204.00 M E M O R A N D U M Attachment "G" December 10, 1984 TO: Fritz Lanham, City Manager -0 FROM: Norman Dykes, City Engineer /Director of Public Works SUBJ: Sandblasting & Painting Bayway Drive Elevated & Ground Water scc.agE. _aras - .ic:, \c. E - ^: - Cc..t_ act sward Sealed bids for this project were opened November 26th and are tabu- lated below: Buffalo Maintenance, Houston - $49,895.48 Water Tank Service Co., Pasadena - 65,000.00 Dairyland Improvement Co., Inc., Wisconsin - 75,000.00 Bid invitations were sent to nine contractors and the job was ad- vertised in the usual construction journals and the Baytown Sun. The three listed above were the only responses. The project consists of sandblasting and painting the exterior of both tanks and that portion above the water line of the ground storage tank interior as an option. The amounts bid (shown above) include the optional work. Available funds from encumbered 1983 -84 budget monies total $56,365.95. It is recommended that the contract award be made to the low bidder, Buffalo Maintenance, in the amount of $49,895.48. Copy to: Asst City Mgr City Clerk Legal RS /lc ' I l L L:,,,,�;pmmun� ty UCVC1(�1)�ICIIt 31D: n84 - 2 ---- ---- -. )ATE ne ember 4 1984 BID TABULATION t Chment ..1 711 yr %%,J0J 1 V IHL LESS DISC. NET TOTAL nFl IVFRY TEM QTY DESCRIPTION UTET451 UNIT EXTENOEO UNIT EXTENOEO UNIT Ek7FNbE-U— UNIT TENOED UNI T eAI" _F pa I rf:_ .Pm Housing Rehabilitation Project 84 -01 -07 $13,024.00 $10,49S,00 $10072S.00 ' 11'23 Airhart I Housing Rehabilitation Project 84 -04 -08 f11,81S.00 $11,93S.00 $17,571.00 303 Schilling Housing Rehabilitation Project 84 -04 -09 $10,612.00 x$10.777.00 $11,14S.00 401 East Gulf f- n r'1 n e- -T-� -r- .. . yr %%,J0J 1 V IHL LESS DISC. NET TOTAL nFl IVFRY O Q P c as O O Q+ r N u q n N L CJ Z 1 m 'z E- J I I J I Z O r-� F L•.T F i Q U t: V: O O O N N CJ v � z o r+ Lw � ,a r+ � H O U N c "o O N O u V r k J U )-4 Cr O O O O v v 0 U J a V O N E' W i Q U N e� N u N rl L U } �✓ O O O N Or tr1 CJ L z o 1 U cv O U N c Cn O U O O O N Q � F O U O O U O = . L J 3 0 m Z O F- } O F- A a.f c to x U 7 J in N; L O F- U C L" z O U C J LLi E tT C l O W C� s Z t w L) N.. a r= x LL N z NL O = tU In W cll� O Z O J � t ..r Z C •w X x W N Z OU tU L) W C — — N F- C K C O Z O }— z C D to u K C H X w tu L) ti a c •~ O u O K O CL tr) CC) F- X l.., N J C t'1 i f l l� u to t1' a tf) M O 1- q LU F- •' U C � Z � Q O U N a IJ O !r` O •r J F- C" Lj i u � o � !- L) CJ �y J C CL to � L) O Z S- u I C CL � I I c CITY OF BAYTO1.04 BID TABULATION i i.E :_ 3�ON PANEL VAN IU: #8511 -12 ;TE : NOVEMBER I5 1984 2:00 P.M. Attachment "J" OTY U141 T DESCRIPTION - DSzU- L0Y0TA UNIT PRICE EXT. PRICE KNAPP CHEVR LET UNIT PRICE EXT. PRICE JAY MMKS r-DQI ET _ I U141 PRICc I EXT. PR ICE JUN IT PRIC81EXT. PRICE 1 I each 3/4 TON PANEL VAN, per * specifications. MODEL: DELIVERY: Q Q - 90 Days 50 I_ CHEVROLET I 20 Days EG-21305 mFvnnLEL-GG 45 Days j I SPECIAL CONDITIONS: *Does not meet specs. ( *Dges nQt me t specs, on I on swivel seat and ( I a•lternato wivel seat,l_, _ I I head lin r and side I and head lin r side panels. panels. I I�_ DELIVERY r1L roTAL ( _) C I T Or BAYTO1.14 BID TABULATION '.OLYCAR UPON UE —T- Rg-r:. 1 -c�iGN4LI.lEADS NOVEMBER 14, 1984 2 : 00 P. rat . achment n c1 -1 ti' _ Ull i T DE SC R I PT 1 01,1 -SMA j& CQ PRICE EXT. PRICE -11.Q- U,'ML' -UAE(-ILS ISaflL_ Ut41T PRICE I EXT. PRICE —T RAEF 1 �aKSL'Q1�T1iT LMLI I UWIT PRICE EXT. PRICE UNIT PRICE (EXT. PRICE a- ?50 -51D_ each POLYCAR80NATE TRAFFIC SIGNAL _UNIT Z�5Q— 562.E IIEADS, per specifications. I MODEL : Kentran DELIVERY: To be 45 Days I To Be 40 Days b I _ I _ �I -I - I [3 ids were mailed to four vendor.. i I DEL I VERY NET TOTAL I I I I I 12, Lu c� C b N o a IL L7 O d r- J- D u m M r. a x Lu uJ K Ia. 5 lu u CL x u lu _V K a r K a x a K a Lu N � z x o u� a LLJ J d uJ O U Z Ln � c a ►- U O C � C U C O fZ •r J rJ •r 0 � Z O C' Z U p LA C G C ^• J i � C O Li.l >- e= I» > - J ti J: U! Irl L v � r c a� e u ato J � d W D LL C1 O Q } t— H � u ca f a. 0 O N n� UJ z c� N � O q Z l I O c V J q .� J ' • lLJ UJ V N G , N x W N Y O G IU N U W I — C }— K l O W Z Li t- N ILJ U C ' a W X W G w N G z r N .. Lv lV C V W G — C n2 G O W Z V H a j w u _j a z c� • N ~ X U Lt.! - r. to V c ~ c z0. o ' F- � n N— O T , Z ILI U LO O In (X 0. %0 %0 N O q C q N kD X Ln CIQ U) N t�J Z u v+ G ce rs U 0. O J > >— O • cn J u O t- C W J !- � W G lil 111 O i I-- W O z A �- _O c N In c v u Ln r' ul n 'L CIQ CITY OF BAYTOWN ITLE: ANNUAL POLICE & FIRE UNIFORMS• BID TABULATION ID: #8510 -06 ATE. 11- 2744 7.00 P_1•t. MARTIN'S UNIFORMS I BILL STORY-FIRE M QTY UNIT DESCRIPTION UrN1T. EXTENDED UrN1T ExTO ,=It 00 NO RESFONSE $ 4,015.00 $ 1,700.00 $ 598.40 $ 198.00 $ 8,888.00• 1 598.50 $ 840.00 168.00 $ 397.60 $ 239.00 $ 3,462.50 $ 559.00 $ 2,747.50 132.027.50 "A•ttachment "N" r J.D. BATTLE UNIFORM BURKE UNIFORMS UNIT EXTEJNOEO I UNIT EXTEUDED „ t PCTIrc Prflry f NO RESPONS 13.25 $ 530.00 23.75 237.50 24 -.955 -1 $10,978.00 61.00 I $ 610.30 23.50 470.00 9.75 195.00 18.90 4,725.00 34.50 $ 690.00 188. ANNUAL POLICE & FIRE UNIFORMS, per specifications. 1 220 ea Shirts, Long Sleeve - Police rr 2 220 200 ea ea Shirts, Short Sleeve - Police 18.25 Shirts, Short Sleeve - Fire 8.50 4 40 ea Shirts, Short Sleeve - Fire 1.9.96 5 10 I ea Pants - Fire - - 19.80 6 440 ea Pants - Police 20.20 7 10 ea Jackets - Fire 59.05 Jackets - Police 61.92 8 50 ea 50 10 ea ea Caps - Police 16.80 I Cars- - Fire 16.80 lCoveralls - Fire 19.88 10 20 ea 11 20 ea Belts - Fire 11.95 2 250 ea Trousers, Work - Fire Jackets, Work - Fire 13.85 27.95 13 20 ea 50 ea Reversible Windbreakers - Polici 54.95 TOTAL: 1 I 00 NO RESFONSE $ 4,015.00 $ 1,700.00 $ 598.40 $ 198.00 $ 8,888.00• 1 598.50 $ 840.00 168.00 $ 397.60 $ 239.00 $ 3,462.50 $ 559.00 $ 2,747.50 132.027.50 "A•ttachment "N" r J.D. BATTLE UNIFORM BURKE UNIFORMS UNIT EXTEJNOEO I UNIT EXTEUDED „ t PCTIrc Prflry f NO RESPONS 13.25 $ 530.00 23.75 237.50 24 -.955 -1 $10,978.00 61.00 I $ 610.30 23.50 470.00 9.75 195.00 18.90 4,725.00 34.50 $ 690.00 188. r_u 2 za a a Wu c. W 00 O W U V C 0 •� LL C Z r ui - X a cr �- u • ) O W a L.) 023 N a c w ,.r N W J INC W c 0 d C C O W t— u Z l ►-� O O t- • o Q a z N Z O 3 C 114 W N C) Z LD G q W i r_u 2 za a a Wu c. W 00 }' L L U V C LJ k, •� LL C C 50 0 �- u ) LL. w a EL 023 N a Ion 01 AI �I� I U V C •� C O u LL. w a EL 023 N U c ,.r N W J W c 0 d C C O C C ►-� O O t- • z z N Z O c C Lj W C) Z G q W i Z b .y , C a •-� J t:, Q � ls1 Ion 01 AI �I� I Z Z ~� Z co DL �a Z L a < ~a X o L.J Le O lL W N c W � a ' oLt. p" li N •: l • Z v � Q Z C a • C L7 � C Q W .1 C d in U' C Q L. C W Z � •� y Z C Z Z ~� Z co �a a < o L.J Le O lL M W Q N c W � a oLt. N • Z v Z C • C L7 � C Q C d in L. C Z � •� y Z C C H CL w s. U Cl cr . •+ Q V J Ul C I— W J C C C !- Z Z 08 W U O Z C M J G 1 Z • C CJ W' _ D W AI o�000� o0 000m i i Ic r CITY 0= BAYTO1.14 BID T.ABULIPT 104 ___ ANNUAL_ VA S- ON.RIL,�—LUMRE[L_PJUNL,F- CONS- TJWCTION MATERIALS CONTRACT 118409 -109 NOVEMBER 15, 1984 2 : On P.M. chment "0" _ l, nn' UNIT I DESCRIPTION 1 DEER PARK LUMBER BARBEE PAINT CO. 84 LUMBER i EASTHAM HOMESENIEI3 --- PRIG EXT. PRICE UNIT PRICE I EXT. PRICE I U141 PRICE N D EXT. PRICE I 10,391.66 ILINIT PRICc TEXT. PRICE I MASONRY a CONSTRUCTION _U141T 9 716.II0 ILUMBER & CONSTRUCTION $13,508.15 NO BID I * 4193 o_IUo IPAINT 3 741.00 3 683.00 * $ 4,161.00 $ 2,968.00 (BRICK $12,576.00 I * I $ 397.50 I * $ 6,362.00 $11,040.00 DELI VERY: 1 Day ARO ( I Day ARO *2 Days 0 2r7 Days AR I I x DISC UNT ON ITEMS NOT ON I I 10% CONTRACT: 10% hardwaic, contracto s SPECIAL CONDITIONS: -- I ( I price on bl ilding materilals I I * _ 110 flamgd— aL![ *Does not n tit specs. , I *Pric_�ilc d' b5 don l i e' d no t o all te���ti I be r bid o��IlII Prices for 7 daA *.Ue 0 - - ays_ prices I asUg. wi'Le 'S bid. Did no� i_►�1-ead Iaf—J1 items. F Ire uo ted �+rir�i as xe� I I i I F.O.B. -da town Store. _ Deliver fee is ba4 I on mi l acle G_LIVE Y I" =T TOTAL TERMS I I t CITY OF BAYM. -J4 BID TABULATION I1NNUnt. MnS- 0RLt�L.UtJBER.._PJ.0 ALL-&—CONSTRUCTION MATERIALS CONTRACT 118409 -109 NOVEMBER 15, 1984 z GO P M PAGE 2 l I SPECIAL CONDITIONS: *Item 11110 1110 gauge I I wire mesh instead of #81 I _ - I G= LYE'' -Y H H T dT AL I *Do not guatantee price I for 30 days and can not I I give 30 dayl notice on I ( price incre$se. Not al I items bid. *T #--... i ninl _ ar_ WHITE SUPPLY SHERWIN WILLIAMS WOOD HOME CENTER ; t1rY 1 UNIT DESCRIPTION _UNIT PRICE EXT. PRICE U141T PRICE EXT. PRICE - I U141 PRICE EXT. PRICE NI PRICE IEXT. PRiC MASQNI3YCQNSIR11fJ1l1N * $ 9,978.71 NO BID * $10,839.05 _ll 21� LUMBER NO BID I NO BID l * 1G OaG'.93 PAIlI. T NO BID ( I $2,999.00 * 3 146.00 BRICK $11,005.00 * $ 5,899.00 J� ( ALTERNATE: Item 3: 1 $2,477.00 DELIVERY: 1 Day ARO 1 2 Days ARd ( 3 -4 Days AR % DISCOUNT ON ITEMS I I NOT ON CONTRACT: 1 20% 1 1 l I SPECIAL CONDITIONS: *Item 11110 1110 gauge I I wire mesh instead of #81 I _ - I G= LYE'' -Y H H T dT AL I *Do not guatantee price I for 30 days and can not I I give 30 dayl notice on I ( price incre$se. Not al I items bid. *T #--... i ninl _ ar_ ml Ti-1LE: REPAIR OF HOFFMAN GLOWERS EIS: #8512 -24 PATE: 12 -1O -j4 2:00 P.M. CITY OF BAYTOSN BID TABULATION A.. �achment "P" IITE ". QTY UNIT II -t t DESCRIPTION I RNATIONAL IN. GENERAL ELECTRIC TURB -AIR, INC. ; B.A. WILSON & CO. � - UNIT PR - EXT. PRICE UNIT PRICE - I EXT. PRICE I UNIT PRICc EXT. PRICE IL94IT PRICE � (EXT. PR1C_ I I REPAIR OF HOFFMAN BLOWERS, per NO RESP __7 NSE NO RESPON E NO BID I I T"pprificatione,_ I EA] 2 P Li_gnm �- 2 2,513.64 $5,027.28 I I _229,13.6-4, $5,327.28 I I IC 12 each I placement _QfMaul shaft _3,037.51 $6,075.02 I I I� l� I I DELIVERY: 14 Days I I SPECIAL CONDITIONS: f ^YI I ( -- I *Vendor said) bid was left *Company (has gone with a sa es rep. who I Chapter 11. eAt_-9A�a Lion -ani b I never follow�d up on the I This cc�mpany �Ule-rep'j- I nffm not do is 1`6� —`" Idori �ioeC ervice -I— _� — I eepr�oposa I. lhey d o I I y I ( work. Illey to Hoffman � service Witch I t FE ----- I - - -I- I I I I _l 1;HLI VET, Y NET TOT :L TF RMC I I I I I I I I I