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1984 07 26 CC Minutes40726 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN July 26, 1984 The City Council of the City of Baytown, Texas, met in regular session on Thursday, July 26, 1984, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following attendance: Fred T. Philips Councilman Jimmy Johnson Councilman Perry M. Simmons Councilman Ron Embry Councilman Roy L. Fuller Councilman Gerald Dickens Councilman Allen Cannon Mayor Fritz Lanham Larry Patterson Randy Strong Eileen P. Hall The meeting was caller The invocation was offered the following business was City Manager Assistant City Manager City Attorney City Clerk 3 to order with a quorum present. by Councilman Philips, afterwhich transacted: Consider Minutes for Council Meeting Held July 12, 1984 Councilman Fuller moved for approval of the minutes for the meeting held July 12, 1984; Councilman Dickens seconded the motion. The vote follows: Ayes: Council members Philips, Simmons, Fuller and Dickens Mayor Cannon Nays: None Abstained: Council members Johnson and Embry Receive Petitions No petitions were presented. City Manager's Report Rollingbrook Drive Opening - Council scheduled the opening of Rollingbrook Drive for 9:00 a.m. on July 31, 1984. Mr. Lanham mentioned that there remains to be done some minor cleanup work and the bridge railing needs to be installed, but there is no reason that the roadway can't be opened. The left turn lane on Rollingbrook Drive (east of Garth Road) will be opened at the same time that Rolling - brook Drive (west of Garth) is opened to traffic. Both these jobs are 99% complete. Widening of Garth Road at Cedar Bayou Lynchburg Road - The contractor has begun excavation of the shoulder on the west side. 40726 -2 Minutes of the Regular Meeting - July 26, 1984 West Gulf /West Humble Community Development Project - The contractor has begun work on the water line. 1984 Street Improvement Program - The contractor has completed some of the work on this program. On Fleetwood, curbs are being installed. Last year the street was overlaid and because of the amount of asphalt that had to be put down, there was little or no curb remaining; therefore, curbing was included in this contract. About 60% of the curb is in place and it looks very good. The people who live in the area are very pleased with the work. Part of this contract is the construction of a roadway to the police radio tower which will be installed on North Main near the telephone company building. The roadway is necessary for the contractor to have access to install the tower and also for the city's use to maintain the tower. That project is about 50% complete, but if the contractor would be ready to begin the tower installation, accessibility would be no problem. Removal of excess base material has begun on Eleventh Street. Most of that contract involves overlaying so once the contractor moves in, the work will go quickly, because probably 75% of the streets that the contractor will be working on involve an overlay. Bayway /Baker Drive Ditch - This project is complete with the exception of some minor cleanup. Drainage - City crews are about 85% complete on the work on Danubina. The reason that the work has slowed on this project is the fact that many utility lines were located in this area. A drainage system is being installed on Clayton Street prior to overlaying. That project is about 80% complete. Lift Station on North Burnett - The contractor has begun work on the North Burnett lift station. The well has been raised, the concrete slab has been placed and the platform support columns have been installed. Work has not begun on the Roseland Oaks lift station. Central Sewer District - At the work session with Council a few weeks ago, the staff discussed improvements needed in the sanitary sewer system, and the fact that the city had been notified by EPA that because of the new effluent limitations that have been imposed on cities and particularly in the case of the Central District plant, it will be necessary for the city to construct additional treatment facilities in order to meet the final effluent limitations. The present permit allows the city to discharge effluent that would meet the 20/20 standard. By July 1, 1988, the city must meet the new standard which is 10/15. Presently, the plant is operating very close to capacity. In dry weather, the plant is under the 20/20, but in wet weather the flow permit is exceeded, plus the plant was not designed to meet the 10/15 standard. Part of this administrative order given by the EPA is an order for information. A criteria is established in terms of the city initating a study and providing EPA with reports between now and July, 1988 deadline. At a meeting next month, the administration will be asking for Council authorization to proceed with the first step of that which is to begin the study. The directive 40726 -3 Minutes of the Regular Meeting - July 26, 1984 states that the city must have the professional capability to plan, design and contruct the facility to meet the new criteria. This must be accomlished prior to January 1, 1985. In order for Langford to meet that deadline, work must begin by September, 1984. The staff feels that the capacity at that plant should be increased by about 21000,000 gallons a day and at the same time the plant should be modified to accomplish the new criteria established by EPA. This is the only plant at this time on which that criteria has been placed. In order to be considered for grant funds, the city must have plans to the EPA by June, 1985. Failure to acquire grant funds is no reason for failure to make the adjustment to the plant to meet the 10/15 criteria. If funding is not received, the City of Baytown must fund the changes. Councilman Philips commented that he appreciated the farsightedness of the staff in making recommendations to Council so that Baytown hasn't fallen behind in maintenance of the infrastructure. In an earlier work session, the administration had addressed Council with the possibility of EPA funding as well as a plan that would allow the City of Baytown to effect the necessary changes on its own if necessary. Presently, the administration is working on the proposed budget for 1984 -85 and included in that planning is a bond sale early in next fiscal year. Police radio system - Equipment is being received and fifty (50) of the mobile units have been installed. The schedule calls for the completion of the entire project by the end of September. Questions /Comments of Council Councilman Johnson called attention to the fact that a barge terminal is being proposed south of Houston Lighting and Power Company's plant. Mr. Lanham stated that he had been advised that a small refinery would be constructed at that location and the barge terminal would be part of that construction, but no permit has been requested for this activity as yet. Councilman Johnson called attention to the dangerous situation of dogs on leashes fighting in city parks where there are large crowds gathered. He also mentioned that a local used car dealer had expressed concern with the local savings and loans and credit unions holding car sales for companies in the car rental business. Councilman Embry mentioned that due to the holidays that fall on Monday, those residents of Baytown scheduled for trash pickup on Monday and Thursday are penalized and suggested that scheduled pickup either be rotated from year to year or that uniform pickup be provided throughout the week. 40726 -4 Minutes of the Regular Meeting - July 26, 1984 Councilman Embry had also received many calls regarding the Stauffer Chemical incineration project. The callers were concerned with whether this operation would be designed and installed to provide a safe, responsible operation in Baytown. Mayor Cannon stated that he was pleased to receive a letter from Governor White which indicates that the Highway 146 bridge across the Houston Ship Channel at Baytown has been moved up significantly among the priorities of the Department of Highways and Public Transportation. However, he felt that Council should take a strong stand in opposition to this facility being a toll facility. Council had dis- cussed this in the past and agreed that due to the fact that this facility will be utilized as an escape route in the event of a hurricane, this should never be considered as a toll facility. Mayor Cannon suggested that the city should seek input from the Chamber of Commerce prior to forwarding a letter to the Governor; therefore, he suggested that the Chamber be contacted and that Council wait a meeting before deciding what response should be made to the Governor. Mayor Cannon also mentioned that he would like for the administration to contact the highway department again con- cerning two -way traffic on the feeder roads in the vicinity of San Jacinto Mall. Mayor Cannon extended on behalf of himself and Council condolences in the loss of Officer John Rosamond. Consider Proposed Ordinance, Authorizing Payment to Baytex Construction Company for Extra Work Completed at Bayway Drive Under the Harris County Flood Control Contract This work is an addition to the contract with Harris County Flood Control District for the Bayway /Baker Road Drainage Project. Included in the original plans for the project as work to be paid for by the City of Baytown was adjustment of utility lines. The county has requested that the city pay the contractor for the work rather than pay the county and have the county reimburse the contractor. The Administration recommended approval of the ordinance. Councilman Fuller moved for adoption of the ordinance; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Cannon Nays: None ORDINANCE NO. 3907 AN ORDINANCE AUTHORIZING PAYMENT TO BAYTEX CONSTRUCTION COMPANY FOR THE RELOCATION OF A WATER AND SEWER MAIN DURING CONSTRUCTION OF THE BAYWAY DRIVE /BAKER ROAD DRAINAGE DITCH PROJECT; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. 40726 -5 Minutes of the Regular Meeting - July 26, 1984 Consider Approval of the Houston Lighting and Power Street Lighting Plan for Rollingbrook Drive (West of Garth Road) The plan requires installation of 33 new metal poles and converting two existing 16,000 lumen lights to 50,000 lumen. All 35 fixtures will be 50,000 lumen. Installation cost will be $15,364. At the present rate, annual charges would be $13,440. Mr. Lanham also mentioned that on Rollingbrook (east of Garth) an arm will be added to the existing poles where the new section is being paved. The lights on this section will be 25,500 lumen because the street is not very wide, and those lights will beiin the median. This is not part of the costs quoted above. The administration recommended approval of the plan for lighting Rollingbrook (west of Garth). Mr. Lanham mentioned that although metal poles are being installed, there is no guarantee that there will not be wooden poles installed in the future. Council expressed a desire to adopt an ordinance or policy that would preclude Houston Lighting and Power from installing wooden poles along thoroughfares where the city has paid to have metal poles installed. Council requested that the city attorney re- search this question and report back to Council. Councilman Embry moved to approve the plan as presented for the lighting of Rollingbrook (west of Garth Road); Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Cannon Nays: None Consider Authorization for Advertisement for Bids to Con- struct Left Turn Lane at Garth and Sharon and Concrete Pavement Repairs on Garth Road, Rollingbrook Drive and North Main at Cedar Bayou Road The administration requested authorization to advertise for bids to construct a left turn lane at Garth Road and Sharon Lane and to make concrete pavement repairs on Garth Road in three or four places where there are sizeable dips in the roadway, driving north in the east bound lanes. It is necessary to remove large sections of the roadway, level the pavement and repour the concrete. The estimated cost to make the repairs to Garth Road is about $25,200. The sewer line basins will be checked as part of this. Rolling - brook Drive (east of Garth) west bound lanes will be re- paired to eliminate the roller coaster effect there. The estimated cost is $81,000. North Main at Cedar Bayou Road, due to soil expansion, the pavement has expanded which resulted in a launch ramp effect. The city engineer has been out to look at the problem and feels that this is a dangerous situation that needs to be corrected. The north half of the intersection will be removed and replaced. Crews will close the intersection down for three or four days, complete the work and reopen. The city engineer felt 40726 -6 Minutes of the Regular Meeting - July 26, 1984 that this would really be the best way to handle the repair, since closing only a section and working on that section would result in several days work, and those traveling through would be inconvenienced over a longer period of time. The administration is recommending that this work be performed and that the Garth Road at Sharon Lane and Rolling - brook Drive improvements be funded from bond funds at an estimated cost of $93,000. The other two projects would be funded through budgeted funds for the estimated amount of $44,000. Councilman Fuller moved to advertise for bids for the construction of the left turn lane at Garth Road and Sharon Lane and the concrete work at the other three lo- cations; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Cannon Nays: None Councilman Simmons inquired when the drainage project for Spur 201 in back of Central Heights is to begin. Norman Dykes, City Engineer /Director of Public Works, responded that the work on that project will begin in three weeks. Consider Authorization to Advertise for Bids to Repair Brush Burner Pit Walls by an Addition of Steel Sheet Piling on Blower Side and Application of Steel Reinforced Insulating Concrete on Three Walls The administration is requesting authorization to ad- vertise for bids to repair the brush burner pit walls by addition of steel sheet piling on the blower side and appli- cation of steel reinforced insulating concrete on three walls. Based upon earlier experience with the test section of steel reinforced insulating concrete, it appears that this material will protect the steel sheet piling satisfactorily. However, the two steel sheet piling walls that were not repaired earlier this year have continued to deteriorate. The recom- mendation is that a combination of repairs be made using an additional parallel sheet piling back -up wall on the blower side and complete coverage of the interior wall within the lumnite /haydite refractory. The estimated cost of this work is $42,000. Funds to cover this expense will require a transfer from the contingency account. Council inquired concerning the previous recommenda- tion of the administration to use a dragline to place the brush into the burner. Mr. Dykes explained that the dragline that had been in use became completely inoperable and was hauled away by the owner. However, the staff still feels that this is a workable process and has asked the Army Surplus to notify a staff member if a dragline should become available. The brush burner operation saved the city $75,000 in its first year of operation. The brush can be stock piled until repairs to the pit are made. 40726 -7 Minutes of the Regular Meeting - July 26, 1984 Councilman Philips expressed some concern that the steel reinforced insulating concrete had only been used for two weeks, but considered that there would be a three to four week period before the bid could actually be let for the repairs, and that period should be sufficient time to test the material. Therefore, Councilman Philips moved to authorize the administration to advertise for bids to repair the brush burner pit walls by an addition of steel sheet piling on the blower side and application of steel reinforced insulating concrete on three walls; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Cannon Nays: None Consent Agenda Council considered the Consent Agenda as follows: a. Proposed Ordinance No. 40726 -2, will authorize the final payment to Channel Construction Company, Inc. for the completion of the 1983 -84 Sanitary Sewer Sliplining Phase I. Channel Construction Co., Inc. has satisfactorily completed the work on this project in accordance with the approved plans and specifications. The original contract amount was $39,200. We have executed three change orders. Change order no. 1 was in the amount of $9,099. The second change order was for $4,250. The Third change order was for $12,300, bringing the revised contract amount to $64,849. The final cost of the work performed was $63,414. Prior payments made have totaled $43,128 leaving a balance due of $20,286. As Council recalls, the work consisted of sliplining various deteriorated concrete lines on Sunset Drive in Wynnewood Addition; in the easement between E. Humble and E. Republic from S. Sixth St. east to Alexander Drive; the block between Colby and Adams from Dale Ave. west; and a segment between Pamela and Inwood from N. Pruett east. These areas have experienced main line cave -ins in recent months and the repairs will provide better service for the affected residents. We recommend approval of Proposed Ordinance No. 40726 -2. b. Proposed Ordinance No. 40726 -3, will award the contract for demolition at 1504 Alabama. Three bids were received regarding this demolition. K - Surplus submitted the low bid of $2,170. We recommend the low bidder, K - R Surplus, be awarded this contract. 40726 -8 Minutes of the Regular Meeting - July 26, 1984 C. Council is asked to consider the request of Antoine R. Meullion at 1715 East Archer Road. The city has water service in that area and Mr. Meullion has been made aware of all charges and fees that are expected of him. We recommend approval of the request for water service by Antoine R. Meullion at 1715 East Archer Road. Councilman Johnson moved for adoption of the Consent Agenda Items a through c; Councilman Dickens seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Cannon Nays: None ORDINANCE NO. 3908 AN ORDINANCE AUTHORIZING FINAL PAYMENT TO CHANNEL CONSTRUCTION COMPANY, INC. FOR THE 1983 -84 SANITARY SEWER SLIPLINING, PHASE 1; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 40726 -2) ORDINANCE NO. 3909 AN ORDINANCE ACCEPTING THE BID OF K - R SURPLUS FOR THE DEMOLITION OF STRUCTURES; AUTHORIZING EXECUTION OF A CONTRACT FOR THE SUM OF TWO THOUSAND ONE HUNDRED SEVENTY AND N01100 ($2,170.00) DOLLARS; MAKING VARIOUS FINDINGS AND PROVISIONS RELATED TO THE SUBJECT. (Proposed Ordinance No. 40726 -3) For bid tabulations, see Attachment "A." Consider Appointments to Industrial District Review Board Councilman Fuller moved to appoint Ron Haddox, Richard King and Joe Muller to the Industrial District Review Board; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Cannon Nays: None 40726 -9 Minutes of the Regular Meeting - July 26, 1984 Consider Appointments to Baytown Area Water Authority Board Councilman Philips moved to reappoint Peter Buenz and Knox Beavers to the Baytown Area Water Authority Board; Councilman Embry seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Cannon Nays: None Consider Appointment to Baytown Industrial Development Corporation Board This board is comprised of Council members. Since P4s. Wilbanks is no longer on Council, it is necessary to appoint another member to the board. Councilman Dickens moved to appoint Ron Embry to the Baytown Industrial Development Corporation Board; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Dickens Mayor Cannon Nays: None Abstained: Councilman Embry Recess and Reconvene Mayor Cannon recessed the open meeting into executive session to discuss contemplated litigation. When the open meeting reconvened, the following business was transacted: Consider Proposed Resolution No. 884, Authorizing Participation in Coalition of Cities with Original Jurisdiction, Docket No. 5779 Before the Public Utilities Commission Councilman Dickens moved for the adoption of proposed Resolution No. 884; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Embry, Fuller and Dickens Mayor Cannon Nays: None RESOLUTION NO. 884 A RESOLUTION OF THE CITY OF BAYTOWN, TEXAS, RATIFYING AND AUTHORIZING ITS PARTICIPATION IN THE COALITION OF CITIES WITH ORIGINAL JURISDICTION TO INCLUDE DATA SHARING AND INTERVENTION WITH SAID COALITION IN THE HOUSTON LIGHTI14G AND POWER COMPANY RATE REQUEST, DOCKET NO. 5779, BEFORE THE PUBLIC UTILITY COMMISSION OF TEXAS. 40726 -10 Minutes of the Regular Meeting - July 26, 1984 Comments of Council Councilman Johnson mentioned the letter Council had received concerning a drive against 7 -11 Stores for selling pornography. Councilman Simmons mentioned his trip to New Orleans for the christening of the Exxon - Baytown tanker. He said that the ship may be docked in Baytown one day and the rest of Council could go aboard. Mayor Cannon mentioned the memorandum from the city attorney regarding restricting placement of mobile homes. The attorney advised that if the City of Baytown were to pass an ordinance restricting placement of mobile homes, it would first have to find some public concern, such as health, safety, welfare, or conservation of property values, that must be protected. Councilman Fuller said that there is much more to the problem than just mobile home parks and the city attorney is attempting to develop some data. Councilman Philips stated that of all the things mentioned in the memorandum, the thing that he would like the city attorney to look at is depreciation of property values. Mr. Lanham said that the administration would look further into the problem. Adjourn There being no further business to be transacted, the meeting was adjourned. Eileen P. Hall, City Clerk 'L E: _ nm�l i rinn of S1•rurrnres 484 -40 ` TG : Tuesday 9:30 a.m. May 1 1984 CITY OF BA YTO WN BID TABULATION AttachniMt "A" O C H TI O I K- R Surplus Luckett 14JM Enterprises COMPLETION COMPLETION COMPLETION COMPLETION COMPLETION COMPLETION yo TIME PRICE. TIME PRICE TIME PRICE TIME PRICE TIME PRICE TIME PRIG 1 1504 Alabama 30 days 2,170.00 30 days 3,200.00 30 days 2,810.00 30 days 1 1618 Elm 915.00 30 days 1,900.00 30 days 1,168.00 1 100E W. Main 30 days 790.00 30 days 1,900.00 30 days 1,080.00 1 722 Park St. 30 days 1,710.00 30 days 3,900.00 30 days 3,275.00 1 72011 Park St. 30 days 1,810.00 30 days 2,600.00 30 dyas 2,720.00 1 3518 N. Main 30 days 2,690.00 30 days 4,500.00 30 days 3,815.00