Loading...
1984 03 08 CC Minutes40308 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN March 81 1984 The City Council of the City of Baytown, Texas, met in regular session on Thursday, March 8, 1984, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the follow- ing attendance: Jimmy Johnson Perry M. Simmons *Mary E. Wilbanks Roy L. Fuller Gerald Dickens Allen Cannon Fritz Lanham Larry Patterson Ronald D. McLemore Eileen P. Hall Councilman Councilman Councilwoman Councilman Councilman Mayor City Manager Assistant City Manager Assistant City Attorney City Clerk Absent: Fred T. Philips Councilman Randy Strong City Attorney The meeting was called to order with a quorum present, and after the invocation was offered, the following business was transacted: Consider Minutes for the Regular Meeting Held February 23, 1984 Councilman Simmons moved for approval of the minutes for the meeting held February 23, 1984; Councilman Dickens seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Fuller and Dickens Mayor Cannon Nays: None Receive Petitions There were no petitions presented. City Manager's Report United States Steel has been circulating what has become known as the "rolling steel petition" in different parts of the country. That petition will be in Baytown, located at the Holiday Inn, on March 10 from 2:00 to 4:00 p.m. City Council was extended an invitation to participate. Texas Municipal League Region 14 Meeting - Councilwoman Christen Hartung has notified City Council of the Texas Municipal League Region 14 meeting which is scheduled for March 29. This is the same night as the Chamber of Commerce annual meeting; therefore, Mr. Lanham requested that Council notify his office as to which reservations to make. *Councilwoman Wilbanks now in attendance. I 40308 -2 Minutes of the Regular Meeting - March 8, 1984 Harris County Mayors' and group will be meeting on March regarding reservations. Councils' Association - This 15. Council will be contacted Federal Emergency Management Agency - FEMA has reported that as of today, offers have been made on 140 parcels with 34 owners declining the offer and 73 accepting. 1983 Street Improvement Program - This project is ninety - nine (99 %) percent complete. Cleanup on West Francis remains. Rollingbrook Extension and Bridge - The contractor is installing the bridge beams and about twenty -five (25 %) per- cent of the concrete pavement is in place. That project is moving along on schedule. Drainage - Work has been completed on Edgewood; the work on North Burnett is eighty (80 %) percent complete; the work on Woodside is sixty (60 %) percent complete and the work on North Burnett at Post Oak is completed. Bayway Drive /Baker Road Drainage Project - Box culverts under Bayway Drive are being installed and that project is about forty (40 %) percent complete. Relocation of the telephone conduit and utilities is about fifty (50 %) percent complete. Proposed sign for capital improvement projects - The staff had developed for Council consideration a sign which will be posted at capital improvement projects to let the citizens know the project is being performed. The proposed sign would name the project and list the names of Council members. Council expressed the desire to have the cost of the project listed as well. Questions /Comments of Council Council requested that (1) A cut be performed in the curb at Clayton and Mockingbird to allow school children to enter the sidewalk on their bikes without difficulty; (2) Attention be given to trash on Ferry Road; (3) Fisher Hill Road be graded; (4) Tree trimmings in 300 block of Park Street need to be removed; (5) The legal department look at Houston's ordinance on railroad crossing repair with the thought of simplifying that ordinance to fit Baytown's needs and (6) The Administration look into the procedure for appointment of deputy medical examiners to facilitate the removal of deceased persons from the place of the occurrence. Councilman Fuller commented that he had noticed that many of the abandoned signs around the city have been removed. 40308 -3 Minutes of the Regular Meeting - March 8, 1984 Consider Authorizing a Lease Agreement with First American Bank and Trust of Baytown First American Bank and Trust of Baytown has requested that the City of Baytown lease a small amount of property to the bank for the placement of a sign. Several years ago the traffic circle was eliminated and the present configuration was constructed. As a result, there is excess property between the bank property and the curb. Normally, there is 10 to 12 feet of public property behind the curb. There is much more than that there because of the redesign of the intersection; therefore, in looking at this, the property should not be considered as right of way, but simply city - owned property. Richard D. Evans, President of First American Bank & Trust of Baytown, stated that 3 or 4 years ago, the bank had placed the quick - silver sign prior to the adoption of the sign ordinance which action was cleared with Council. The quick - silver sign is on city property. Another sign, the large stack sign, was destroyed during the hurricane; therefore, the bank desires to come back with a low profile sign which will still provide time and temperature. The sign will be earth tone in color, with a total height of about 12 feet. The sign will be located 25 to 30 feet from the nearest curb. The quick- silver sign is 35 feet from the curb on Decker Drive. Mr. Evans pointed out that the large sign was originally constructed on a portion of city property; there- fore, to reconstruct the existing sign, Council authorization would be necessary. The proposed sign will be more esthetically pleasing. Mr. Evans stated that the bank's request covers both signs. A third sign into the new drive -in area will not be on city property, but the berm for the sign will be; there- fore, the bank is requesting to lease 10 feet by 27 feet. Councilman Fuller commented that the only point that he would want to be certain of is that the signs in no way interfere with flow of traffic, taking into account safety. Mr. Evans responded that every effort would be made to provide for safe flow of traffic. The appraised lease value for the 278 square feet is $84 a year. Councilman Johnson moved to authorize a lease agreement with First American Bank and Trust of Baytown at $84 per year; Councilman Dickens seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None 40308 -4 Minutes of the Regular Meeting - March 8, 1984 Hold Public Hearing on Proposed Facility Plan and Environmental Information Document for the Central Sewer District (7:00 p.m.) Mayor Cannon opened the public hearing and allowed time for those present who might desire to speak at the hearing to sign the register provided in the hallway. The Mayor explained the purpose for the hearing and what procedure would be followed for the hearing. John Davis, Consulting Engineer, with the firm of Langford Engineering, presented a summary of the Facility Plan and Environmental Information Document for the Central Sewer District. Time was allowed for questions and comments and the public hearing was closed. A complete transcript of the public hearing is on file in the City Clerk's office which may be reviewed during regular business hours. Consider Proposed Resolution No. 8671 Adopting Facility Plan and Environmental Information Document for Central Sewer District The proposed resolution adopts a facility plan and an environmental information document for the Central Sewer District Facility Planning Area. The Administration recom- mended adoption of the resolution. Councilwoman Wilbanks moved for adoption of the proposed resolution; Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None RESOLUTION NO. 867 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ADOPTING A FACILITY AND AN ENVIRONMENTAL INFORMATION DOCUMENT FOR THE CENTRAL SEWER DISTRICT FACILITY PLANNING AREA FOR THE CITY OF BAYTOWN. Consider Proposed Resolution No. 868, implementing schedule For Central Sewer District The proposed resolution provides that the Central District Sanitary Sewer Improvements will be completed pursuant to the laws, rules and regulations of the Federal Water Pollution Control Act Amendments of 1981, Public Law 92 -500 and in accordance with the schedule set forth in the resolution. The resolution further provides that no change of the schedule will be authorized without approval of the Texas Department of Water Resources and the U.S. Environmental Protection Agency. The Administration recommended approval. Councilman Fuller moved for adoption of the resolution; Councilman Dickens seconded the motion. The vote follows: iW N 40308 -5 Minutes of the Regular Meeting - March 8, 1984 Ayes: Council members Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None RESOLUTION NO. 868 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, RESOLVING THAT THE CENTRAL DISTRICT SANITARY SEWER IMPROVEMENTS WILL BE COMPLETED PURSUANT TO THE LAWS, RULES, AND REGULATIONS OF THE FEDERAL WATER POLLUTION CONTROL ACT AMENDMENTS OF 1981, PUBLIC LAW 92 -500; AND IN ACCORDANCE WITH THE SCHEDULE SET FORTH IN THE RESOLUTION; AND FURTHER RESOLVING THAT NO CHANGE OF THE SCHEDULE WILL BE AUTHORIZED WITHOUT APPROVAL OF THE TEXAS DEPARTMENT OF WATER RESOURCES AND THE U.S. ENVIRONMENTAL PROTECTION AGENCY. Consider Request of Developers of Independence Plaza for Exception to Off- Street Parking Ordinance The off - street parking ordinance presently requires a business office to maintain three parking spaces, plus one additional space for each two hundred square feet of area over 500 feet. Dow Hamm, developer of Independence Plaza, proposes to construct a 75,000 square foot office building, and under the existing ordinance, a total of 375 parking spaces would be required. Mr. Hamm proposes 275 parking spaces. He has indicated that Baytown's parking requirements are stricter than most cities, and the Administration's research indicates that Baytown exceeds the national standards, as well as those in other cities in the area. Mr. Hamm explained that the property at the southwest corner of Garth and Baker Roads consists of a little more than 16 acres on which an office building consisting of approximately 80,000 square feet would be constructed. The developer had planned to construct the three story building with atrium. In that regard a parking area with 275 cars had been planned, which based upon development in other areas, including Dallas and Oklahoma City is very generous in terms of strictly office building use. Normally, there is a parking area ratio of 3 to 3.3 cars per thousand square foot of gross building area. The developer has other projects in other areas under development at this time which utilize that standard. He mentioned that building plans are complete for Independence Plaza, and they are now ready to proceed with the civil work necessary for site work, drainage and parking. The developer did not wish to implement a plan which would not be acceptable to the City of Baytown; therefore, the request for exception. Mr. Hamm mentioned that he had been responsible for the development of Luby's Cafeteria and the retail building next to Luby's. He pointed out that the company is sensitive to parking needs and that the company, in addition to the first building, is planning an office park environment, and a part of that consideration is the plans to have as much landscaping as possible in the park itself, as well as in association to 40308 -6 Minutes of the Regular Meeting - March 8, 1984 each building. There is a total landscape budget of about $55,000 and after March 15, landscaping for the cafeteria and retail building will begin. The company believes in landscaping. The company feels that Baytown will respond to the office park environment. The plan for 275 is not necessarily the most cars that can be designed under that plan. Parking can be added on site with the sacrifice of green space and landscaped areas, but the developer would like to prevent this. In terms of ratios and the ordinance, looking at gross requirements, if one considers three cars per thousand under the gross requirements, this would put the developer at 240 cars on site. He stated that with a perspective savings and loan, there would be some additional traffic in terms of visitor traffic at the building, but the 35 spaces above the 240 should adequately handle that. Mr. Hamm emphasized that the company was not suggesting that Baytown change its ordinance, but the company did need some guidance on how to proceed. In response to an inquiry from Council, Mr. Hamm stated that the company was surprised to learn of Baytown's parking requirements since usually a grocery store would require 4 parking spaces per thousand, whereas a Luby's Cafeteria ratio could be as high as 15 cars per thousand. The cafeteria has peak loads and during those peak hours, a great amount of parking is necessary. Five cars per thousand for office space is high and the company would prefer to have some landscaped areas to add to the esthetics of the area; however, there is room to increase the parking with some sacrifice to landscaped areas. Mr. Hamm mentioned that many of the buildings in the Houston area that adjoin Houston Lighting and Power facilities, Houston Lighting and Power has allowed paving for one or two strips of parking rows. The company could contact Houston Lighting and Power in that regard if the spaces are really needed; however, the company is questioning the need. Mr. Hamm ended his presentation by pointing out that the company certainly desires to be competitive, and the very worst thing that could happen would be for the company to construct a building without adequate parking. Also, he pointed out that pavement is cheaper to put in than plants and much cheaper to maintain. Council expressed the feeling that perhaps Baytown had reached the point that the off street parking ordinance should be reviewed for possible revision and that while reviewing the ordinance possibly distinctions should be made for various types of buildings. Mr. Lanham responded that the present ordinance contains 20 to 25 classifications, but perhaps those need to be broken down further with regard to office buildings. The national requirement for office space is 4.4 per thousand; Austin is 3.33; Port Arthur is the same; Pasadena is 5; Baytown is 5.5 and Arlington is 4.0. Austin and some of these other cities have more control over the use that the building is put to because of zoning. Therefore, that may have been one of the things considered in 1970 when the off street ordinance was adopted. Houston has no off street parking regulations. 40308 -7 Minutes of the Regular Meeting - March 8, 1984 Mr. Hamm stated that based on the usable space in the building there is 4.2 cars per thousand, but based on the gross, there is 3.5. Councilman Dickens moved to grant exception to the off - street parking ordinance based on the developer using the 4.2 cars per thousand or 275 spaces; Councilman Fuller seconded the motion. Mr. Hamm clarified for Council that the 4.2 cars per thousand is based on the usable and 3.5 based on the gross area, but both equal to 275 spaces. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Fuller and Dickens Nays: Mayor Cannon Mayor Cannon clarified that his vote reflected his feeling that this matter should go to the Planning Commission prior to Council action. Consider Proposed Ordinance, Authorizing No Parking Zones on Johnston Street, Wilburn Drive and Georgia Street No parking zones have been recommended by the Traffic Commission as follows: Johnston Street: From M. L. King east from a distance of 50 feet -- southside of street Georgia Street: From Kentucky Street to Virginia Street -- east side of street Wilburn Drive: From North Main west for a distance of 100 feet -- north side of street Councilman Simmons stated that at the request of the owner of this property that he had taken a look at this property, and he inquired what was the rational for recommending that no parking be designated for the north side of the street, when it appeared to him that if parking is occuring on both sides of the street, it would be better to cause the south side of the street to be no parking; Mayor Cannon concurred. Councilman Simmons also pointed out that half of the 100 feet is driveway. Bill Cornelius, Director of Planning and Traffic, explained that a citizen called who was concerned with traffic turning off North Main onto Wilburn, being left partially in the intersection due to parking on both sides. The reason for recommending no parking on the north side of Wilburn is to keep the traffic turning from North Main in the proper lane. LaVerne Fuller owner of the property and Fred Berkline, operator of the business at that location, appeared before Council. Mr. Fuller stated that he had looked at the situation and felt that the best solution would be to provide no parking on both sides of Wilburn for 50 feet. 40308 -8 Minutes of the Regular Meeting - March 8, 1984 Councilman Simmons moved to adopt the proposed ordinance with the change providing for no parking 50 feet on both sides of Wilburn Drive; Councilman Johnson seconded the motion. The vote follows: * ** Ayes: Council members Johnson, Simmons, Wilbanks, Mayor Cannon Nays: None ORDINANCE NO. 3787 AN ORDINANCE DESIGNATING A PORTION OF WILBURN DRIVE AS A NO- PARKING ZONE; DESIGNATING A PORTION OF JOHNSTON STREET AS A NO- PARKING ZONE; DESIGNATING A PORTION OF GEORGIA STREET AS A NO- PARKING ZONE; REPEALING ORDINANCES INCONSISTENT HEREWITH; CONTAINING A SAVINGS CLAUSE; PRESCRIBING A MAXIMUM PENALTY OF TWO HUNDRED AND N01100 ($200.00) DOLLARS FOR EACH VIOLATION; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Authorizing Contracts With Bay Area Heritage Society, Palmer Drug Abuse Program, Bayshore Community Development Services, First Presbyterian Church, Retired Senior Vo'lun'teer Program and Bay Area Women's Center_ Each contract had been listed separately for consideration, but Council elected to consider the contracts as one item. Mr. Lanham did mention that all the contracts were the same except the Retired Senior Volunteer Program contract provided for one payment since the amount for the contract is $3,186.00, and there is no requirement of RSVP to provide insurance. The other contracts are based on quarterly payments, proof of insurance and performance of annual audits. Each group is required to present an annual report prior to fiscal payment. Councilwoman Wilbanks moved for adoption of ordinances authorizing contracts with Bay Area Heritage Society, Palmer Drug Abuse Program, Bayshore Community Development Services, First Presbyterian Church, Retired Senior Volunteer Program and Bay Area Women's Center. Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None ORDINANCE NO. 3788 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO A CONTRACT WITH BAY AREA HERITAGE SOCIETY WITH REGARD TO THE SUPERVISION AND MANAGEMENT OF A MUSEUM AND MUSEUM PROGRAM; AUTHORIZING PAYMENT BY THE CITY OF FIFTEEN THOUSAND AND N01100 ($15,000.00) DOLLARS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. * ** FOR CORRECTION, SEE PAGE 40322 -1. 40308 -9 Minutes of the Regular Meeting - March Be 1984 ORDINANCE NO. 3789 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO A CONTRACT WITH PALMER DRUG ABUSE PROGRAM FOR THE OPERATION AND MAINTENANCE OF A DRUG ABUSE PROGRAM; AUTHORIZING PAYMENT BY THE CITY OF FIFTEEN THOUSAND AND N01100 ($15,000.00) DOLLARS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. ORDINANCE NO. 3790 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO A CONTRACT WITH BAYSHORE COMMUNITY DEVELOPMENT, INC. FOR THE OPERATION AND MAINTENANCE OF A TRANSPORTATION PROGRAM; AUTHORIZING PAYMENT BY THE CITY OF FIFTEEN THOUSAND AND N01100 ($15,000.00) DOLLARS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. ORDINANCE NO. 3791 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO A CONTRACT WITH FIRST PRESBYTERIAN CHURCH OF GOOSE CREEK FOR THE OPERATION AND MAINTENANCE OF A TRANSPORTATION PROGRAM AND A HOT NOON MEALS TO THE ELDERLY PROGRAM; AUTHORIZING PAYMENT BY THE CITY OF TWENTY SIX THOUSAND AND N01100 ($26,000.00) DOLLARS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. ORDINANCE NO. 3792 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO A CONTRACT WITH RETIRED SENIOR VOLUNTEER PROGRAM FOR THE REGISTRATION, RE- CRUITMENT AND COORDINATION OF SENIOR VOLUNTEER COMMUNITY SERVICE; AUTHORIZING PAYMENT BY THE CITY OF THREE THOUSAND ONE HUNDRED EIGHTY SIX AND N01100 ($3,186.00) DOLLARS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. ORDINANCE NO. 3793 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO A CONTRACT WITH BAYTOWN AREA WOMEN'S CENTER FOR PROVIDING HOUSING AND ASSIST- ANCE TO WOMEN WHO ARE TEMPORARILY DISLOCATED DUE TO DISRUPTION OF THE FAMILY; AUTHORIZING PAYMENT BY THE CITY OF TWENTY THOUSAND AND N01100 ($20,000.00) DOLLARS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. 40308 -10 Minutes of the Regular Meeting - March 8, 1984 Consider Proposed Ordinance, Authorizing an Interlocal Agreement With Houston - Galveston Area Council for Purchase of Micro- Computer Hardware and'Software Larry Patterson, Assistant City Manager, stated that the proposed ordinance provides for the City of Baytown to enter into an Interlocal Agreement with Houston - Galveston Area Council for the purchase of micro - computer hardware and software. H -GAC has developed a program for purchasing various items in bulk and offering those items to govern- mental entities at the bid prices offered H -GAC. Presently, the City of Baytown has a need to purchase micro - computer hardware and software in two areas. Public Works in relation to the study performed by the LWFW Group which indicates that the group has software that would assist the city with its public works' operation, and they have provided minimum specifications as to what type hardware should be purchased. In looking over the hardware that is provided through H -GAC, it was determined that that hardware exceeds the specifications provided. The other area is in the Planning and Traffic Division. At the present time there is some of this equipment operating there, in which accident statistics are maintained. Baytown is linked in with the State of Texas which is a regional education service center, and we do lease computer time from them, as well as phone lines. The thought is that if some of this equipment is purchased, Baytown can perform this task in a more cost effective manner. Also, the staff has reviewed what the cost of his equipement would be on the outside market and the feeling is that the prices that H -GAC have quoted are about one -third less than what the city could purchase this equipment for elsewhere. Council was provided with a list of what the hardware consists of and the total cost for the purchase is $9,134.76. Councilwoman Wilbanks moved for adoption of the ordinance; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None ORDINANCE NO. 3794 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN INTERLOCAL AGREEMENT APPOINTING THE HOUSTON - GALVESTON AREA COUNCIL ITS PURCHASING AGENT FOR THE PURCHASE OF MICRO- COMPUTER HARDWARE AND SOFTWARE; AUTHORIZING THE PURCHASE OF CERTAIN MICRO - COMPUTER HARDWARE AND SOFTWARE; AUTHORIZING PAYMENT OF NINE THOUSAND ONE HUNDRED THIRTY FOUR AND 761100 ($9,134.76) DOLLARS TO THE HOUSTON - GALVESTON AREA COUNCIL; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. 40308 -11 Minutes of the Regular Meeting - March 81 1984 Consider Proposed Ordinance, Authorizing an Interlocal Agreement with Harris County Flood Control District On The Bayway Drive /Baker Road Drainage Ditch Project This agreement formalizes the agreement made by letter several months ago under which work is currently being per- formed. Harris County Flood Control District has developed an agreement based on the city's understanding with them and has submitted that contract for approval. The agreement is based on cost estimates and spells out the portion of the work that the City of Baytown is responsible for and the portion of the work that is Harris County Flood Control District's responsibility. There were some items that the city was unaware of at the time the agreement with the county was reached. For example, the city was unaware that the Exxon pipeline would need to be moved which the original estimate to perform that work was $61,400; however, the actual cost was $26,800. A good part of that savings was offset by changes that became necessary during the course of the contract. One change was the construction of a double 9' X 7' box culvert in the Bayway Drive portion and the other change was relocation of some of the utility lines there. The total of those two is $34,600, but this agreement also spells out the manner in which the city will pay the flood control district. The agreement in the beginning was that the city would pay approximately one -third upon comple- tion from bond funds which have been incumbered and the re- mainder would be paid over a two -year period, approximately $100,000 each time. The second payment would be due in the 1984 -85 fiscal year and the third payment would be due in the 1985 -86 fiscal year. These two payments would come from the general fund, unless bonds are sold and Council elects to make those payments from bond funds. The Administration recommended approval of the agreement. Councilman Simmons moved to adopt the ordinance; Council- man Fuller seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None ORDINANCE NO. 3795 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN INTERLOCAL AGREEMENT WITH HARRIS COUNTY FLOOD CONTROL DISTRICT FOR THE CONSTRUCTION OF THE BAYWAY DRIVE /BAKER ROAD DRAINAGE DITCH PROJECT; AUTHORIZING PAYMENT BY THE CITY OF THREE HUNDRED SEVEN THOUSAND FIVE HUNDRED AND N01100 ($307,500.00) DOLLARS; AND PROVIDING'FOR THE EFFECTIVE DATE HEREOF. 40308 -12 Minutes of the Regular Meeting - March 8, 1984 Consider the Removal of a Planter Box on Texas Avenue Two or three months ago, Council considered contract to demolish a building at 214 West Texas Avenue that was at that time owned by Junior Achievement of Southeast Texas. A representative of that group was present, stating that they were attempting to sell that property and requested time to accomplish that. Council granted that request, and the Ad- ministration has received a letter from that group indicating that that property has been sold to Mr. Rodriguez and Mr. Martinez. Mr. Rodriguez has written a letter dated February 25 in which he indicates that one of the planters is in the way of his cleaning and ultimately using the building for a small manufacturing operation and retail establishment. He indicates that plans are to make furniture and other wooden products to be sold in the front of the store which will occupy the front of the building. There is no access to the building from the back. The only access is from Texas Avenue. There is eight feet between the planter and the building. Bobby Rountree, Director of Parks and Recreation, has looked at the planter and its relationship to the building. He feels that it would be very difficult to move large items through there with the planter in place. The Administration has asked Mr. Rodriguez if he would be willing to post a $500 bond with the city which would be returned if he goes ahead with the project and opens the business there. If not, then the city could cash the bond and reconstruct the planter. With that agreement, the Administration recommended approval of the request. Mr. Rodriguez was recognized and stated that the removal of the planter is definitely needed in order to get the business going. Mr. Rodriguez stated that he would need access to the building from Texas Avenue since there is no back access. At one time the building was one large structure, but was later divided so that there is another business to the back. Mr. Rodriguez stated that with the removal of the planter, he would like permission to have a front access to the building, because removal of the planter will not be beneficial if he has no access. Councilman Fuller stated that Mr. Rodriguez's building is not the only building on Texas Avenue with access only to the front and that if Council were to grant this request, a precedent would definitely be established. He added that much work, planning and contributions from the community went into the placement of the planters. Councilman Fuller felt that the removal of the planter would be counter to efforts throughout the city toward beautification. Councilwoman Wilbanks stated that removal of the planter should be weighed against revitalization of a viable business that would perhaps improve the building and draw other business to that area. Councilman Johnson stated that he would not be in favor of allowing ingress and egress to the building from Texas Avenue. He too would like to see businesses develop along Texas Avenue. Councilman Dickens suggested a compromise by designation of one of the parking areas, immediately adjacent to the large planter box as a loading zone during specified hours. 40308 -13 Minutes of the Regular Meeting - March 8, 1984 Mr. Rodriguez stated that when one begins to manufacture furniture, it is necessary to haul in a number of 2x4's, 2x6's and heavy pieces of plywood. To load and unload those kinds of materials will create a nusiance on the sidewalk, not to mention the added work of having to carry those materials about 18 to 20 feet to the building. Mayor Cannon mentioned to Mr. Rodriguez that there had been some miscommunication since the Administration was not aware that he wished to have a drive for the business on Texas Avenue. The Administration had recommended the removal of the planter box, but with this new request, the Adminis- tration would need to go back and look at the situation. The Mayor also stated that from his prospective, if he voted to have the planter box removed, that would not be any indi- cation that he is not for beautification. Mayor Cannon stated that Council would have better insight into the matter if the Administration would go back and look at the request for a drive off Texas Avenue. In response to an inquiry from Mr. Lanham, Mr. Rodriguez said that it would not be necessary to cut the curb since at the location, the curb is low enough to allow access. Councilman Simmons pointed out that to allow entrance and exit off Texas Avenue could be a potential traffic problem. In response to an inquiry from Mayor Cannon, Council indicated that they would like to have the Administration study the request further and report back to Council. Therefore, Mayor Cannon informed Mr. Rodriguez that the Administration would be studying the matter, and the item would be on the next Council agenda. Consent Agenda Council considered the Consent Agenda Items a through f as follows: a. Proposed Ordinance No. 40308 -10, will award the housing rehabilitation contract for 1504 Oak Street. Five bids were received on these services. MFG Housing Services, Inc. submitted the low bid of $7,869.00. This bid has been reviewed and is recommended by the Community Development Advisory Committee. We recommend approval of Proposed Ordinance No. 40308 -10. b. Proposed Ordinance No. 40308 -11, will award the housing rehabilitation contract for 1112 Beech. Five bids were received. John Kidd submitted the low bid of $9,290.00. This bid has been reviewed and is recommended by the Community Development Advisory Committee. We recommend the low bidder, John Kidd, be awarded this contract. 40808 -14 Minutes of the Regular Meeting - March 8, 1984 c. Proposed Ordinance No. 40308 -12, wi housing rehabilitation contract for Four bids were received. John Kidd low bid of $9,545.00. This bid has and is recommended by the Community Advisory Committee. 11 award the 2109 Carolina. submitted the been reviewed Development We recommend the low bidder, John Kidd, be awarded this contract. d. Proposed Ordinance No. 40308 -13, will award the bid for the purchase of 35mm and 16mm Microfilm Reader /Printers. Bids were mailed to seven vendors and the City received four proposals. The low bidder on both items is Allied Technology, Inc. with a bid of $6,985.00. Allied bid remanufactured equipment. This is in agreement with our specifi- cations. Council budgeted $11,210.00 for this purchase. We recommend the low bidder, Allied Technology, Inc., be awarded this contract. e. Proposed Ordinance No. 40308 -141 will authorize final payment to Shirley Construction Company for the installation for sheet piling at the brush burner pit. Shirley Construction Inc. of La Porte was awarded the contract to drive the new sheet piling wall at the brush burner pit in connection with repairs authorized by Council. The work has been completed satisfactorily. We recommend that the first and final payment of $7,500.00 be authorized to Shirley Construction Company. We recommend approval of Proposed Ordinance No. 40308 -14. f. Proposed Ordinance No. 40308 -15, will award the contract for the 1982 Community Development Program street and drainage improvements to Beech and Oakwood. The base bids include excavation, concrete curb and pavement, lime and cement subgrade stabilization, and concrete driveways. Alternate No. 1 includes wheelchair ramps and concrete sideways. Alternate No. 2 covers relocation of the water main and reconnection of service main. Four bids were received. Buffalo Excavating and Paving Company, Inc. of Channelview, Texas, submitted the low bid which totals $152,400.00. We recommend the low bidder, Buffalo Excavating and Paving Company, Inc., be awarded this contract. We recommend approval of Proposed Resolution No. 857. 40308 -15 Minutes of the Regular Meeting - March 8, 1984 Councilman Johnson moved to adopt the Consent Agenda Items a through f; Councilman Dickens seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None ORDINANCE NO. 3796 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT #83 -03 -16 TO M.F.G. HOUSING SERVICES, INC. FOR THE SUM OF SEVEN THOUSAND EIGHT HUNDRED SIXTY NINE AND N01100 ($7,869.00) DOLLARS. (Proposed Ordinance No. 40308 -10) ORDINANCE NO. 3797 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOP- MENT REHABILITATION PROJECT 083 -04 -18 TO JOHN KIDD FOR THE SUM OF NINE THOUSAND TWO HUNDRED NINETY AND N01100 ($9,290.00) DOLLARS. (Proposed Ordinance No. 40308 -11) ORDINANCE NO. 3798 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT #83 -04 -19 TO JOHN KIDD FOR THE SUM OF NINE THOUSAND FIVE HUNDRED FORTY FIVE AND N01100 ($9,545.00) DOLLARS. (Proposed Ordinance No. 40308 -12) ORDINANCE NO. 3799 AN ORDINANCE ACCEPTING THE BID OF ALLIED TECHNOLOGY, INC. FOR THE PURCHASE OF 35MM AND 16MM MICROFILM READER /PRINTERS AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF SIX THOUSAND NINE HUNDRED EIGHTY FIVE AND N01100 ($6,985.00) DOLLARS. (Proposed Ordinance No. 40308 -13) ORDINANCE NO. 3800 AN ORDINANCE AUTHORIZING FINAL PAYMENT TO SHIRLEY CONSTRUCTION COMPANY, INC. FOR THE REPAIR OF THE BRUSH BURNER PIT; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 40308 -14) ORDINANCE NO. 3801 AN ORDINANCE ACCEPTING THE BID OF BUFFALO EXCAVATING AND PAVING COMPANY, INC. FOR THE 1982 COMMUNITY DEVELOPMENT PROGRAM AND IMPROVEMENTS TO BEECH AND OAKWOOD STREETS; AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF ONE HUNDRED FIFTY TWO THOUSAND FOUR HUNDRED AND N01100 ($152,400.00) DOLLARS. (Proposed Ordinance No. 40308 -15) For tabulation, see Attachments "A" through "C." 40308 -16 Minutes of the Regular Meeting - March 8, 1984 Recess Into Executive Session to Discus's Pending Litigation Mayor Cannon recessed the open meeting into executive session to discuss pending litigation. When the open meeting reconvened, Mayor Cannon announced that no action was necessary. Adjourn There being no further business to be transacted, the meeting was adjourned. Eileen P. Hall, City Clerk __ v� I v I v� i I v v I v I _ l 1 L E:-Copuntinity Development B1D TABULATION 31D: Pkg 032 )SITE: 2/23/84 James Hollister TEM 0 T Y DESCRIPTION UNir EXrE DUE UNIT I EXTENDED Housing Rehabilitation Project N83 -04 -16 1504 Oak Housing Rehabilitation Project 083 -04 -18 1112 Beech Housing Rehabilitation Project' 083 -04 -19 1 2109 Carolina. GROSS TOTAL LESS DISC. NET TOTAL -- - 22,463.00 15,880.00 UN17 EXTFNOT5- UNI PR(CiE PRIrF pal Ut f C X- f PII 1 [' r ' 1. . 1 III L E: Community Development 7ID; Pkg 932 )ATE: 2123/84 v BID TABULATION Ilramis Pntrn.. .Tnhn Kidd Attachment "A" M.F.G. Housi nn „id n,k, Prnsn "r Bros. Services. In TEM QTY DESCRIPTION UNIT EXTENDED UNIT EXTENDED UNIT UTCROED [XI ICE PnirF PRICE PRICE _ PRICE PRir. r PRIrF _PRILF PR I r F Pf Housing Rehabilitation Project 983 -04 -16 9,379.00• ---- - - - - -- 9,489.00 9,750,00 7,81 1504 Oak .... _. _ .. ....... .... ._. ... .. Housing Rehabilitation t 983 -04 -18 9,331.00 9,290.00 9,450.00 9,795.00 1112 Beech - _ ... .... ... .... .... .... ... .... .... ... Housing Rehabilitation Project 983 -04 -19 9,895.00 9,545.00 9,985.00 9,800.00 2109 Carolina .. .. .... .... .... .... .._ .. .. -. WIUJJ IUI/AL LESS DISC. NE} TOTAL n FI IV FRY . 111 on s. 1. 1 0 O J • w a Z. O � J W O z ~� W N N at tr W W W W x J z 1•- O W � Li N W CL C.2 4 C- . 111 on s. 1. 1 O J • a Z. p � J W O ~� to N N Z tr W W W W 0 J z 1•- O � Li CL N w J a o t- d z W U � O W O LL J FC� W •F- J •C J w J O o C Z z LLJ O J� J m W d Q < J' L m c o m z CL H 1 N W L w C v o — z >•- o t •w M W V) J U < `' ILL n2 0 cz J L d "J w z 2 Z c O C a tL c N p w o U cc . - N N y W J U L+ v U — V C co � z a i � G LL'1 G„^ W }-• W . 111 on s. 1. 1 J a Z. p � J Q ~� to N } tr W W W W 0 J z 1•- O CITY OF BAYTOWN I rLE: 35MM a 16MM MICROFILM READER /PRINTER BID TABULATION ID: UE: FEB. 15 198 +1 1:00 P.M. f EM QTY UNIT DESCRIPTION Make /Model MICROFILM READER /PRINTER, per D 6ke /14odel Attachment "B" ;Me EASTMAN KODAK CO. ALLIED TECHNOLOGY IN )ED Make /Model EXTENDED make/Model EXTENDED PRICE I- _Pg1r_F specifications. NO DID 3M,2 9 1 1 ea 35mm Stationary, Desk -Top Minolta $10,805.00 701 r Sil er 7 8 5.00 r *$3 Microfilm Reader /Printer. RP -•1 824 01 i Sil erf,$4 476.00 z I ea 16mm Stationary, Desk -To 3M 50oCT $3,989 .22 M 50OCT A$2 ,995.0 Microfilm Reader /Printer RP -505 DELIVERY: 14 -30 Da vs 0 -1 ' *Remanuf acts red machine 1=andltjun�ld Dids.were mailed to seven vendor: and we received four proposals. GROSS TOTAL LESS DISCOUNT NET TOTAL TERt DELIVERY _a Attachment "C" MEMORANDUM March 6, 19 84 TO: Fritz Lanham, City Manager FROM:,- Norman Dykes, City Engineer /Director of Public Works SUBJ: 1982 Community Development Program - Street and Drainage Improvements to Beech and Oakwood Streets . Four bids were received for the above mentioned project and they are as follows: Contractor Buffalo Excavating & Paving Co., Inc. (Channelview). Angel Brothers Enter- prises, Inca (Baytown) Brown & Root, Inc. (Houston) Baytown Construction Co., Inc. (Beaumont) Base Bid Alt #1 Alt #2 $122,925.00 $5,800 $23,675 Grand Total $152,400.00 132,547.50 4,540 181520 155,607.50 122,312.50 4,656 32,816 159,784.50 158,965.00 5,500 19,890 184,355.00 The base bid includes excavation, concrete curb & pavement, lime 5 cement subgrade stabilization, and concrete driveways. Alternate No. 1 includes wheelchair ramps and concrete sidewalks. Alternate No. 2 covers relocation of the water main and reconnection of service mains. The contractor has done several large jobs.($500,000 and up) for Harris County and comes highly recommended from Jack Morton with Harris County Engineering. This project is being..funded with 1982 Community Development funds. I recommend Buffalo Excavating and Paving be awarded the base bid, alternate number one,. and alternate number two in the amount of $152,400. cc:- Asst City Mgr --� City Clerk Legal ES /lc