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1984 01 26 CC Minutes40126 -1
MINUTES OF THE REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
January 26, 1984
The City Council of the City of Baytown, Texas, met in
regular session on Thursday, January 26, 1984, at 6:30 p.m.
in the Council Chamber of the Baytown City Hall with the
following attendance:
Fred T. Philips
Jimmy Johnson
Perry M. Simmons
Roy L. Fuller
Gerald Dickens
Absent: Mary E. Wilbanks
Allen Cannon
Fritz Lanham
Larry Patterson
Randy Strong
Eileen P. Hall
The meeting was called to
and the invocation was offered
the invocation was offered, th e
acted:
Councilman
Councilman
Councilman
Councilman
Councilman
Councilwoman
Mayor
City Manager
Assistant City Manager
City Attorney
City Clerk
order with a quorum present,
by Councilman Fuller. After
following business was trans-
Consider Minutes for the Regular Meeting Held January 12, 1984
Councilman Philips moved for the approval of the minutes
for the meeting held January 12, 1984; Councilman Simmons
seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Fuller and Dickens
Mayor Cannon
Nays: None
Receive Petitions
There were no petitions presented.
City Manager's Report
Senior Citizens Taxi Program - Council was furnished
with a copy of the Senior Citizens Taxi Program annual
report. The report reflects that at the end of 1983 the
program had 506 enrollees. For the past four years, the
number of enrollees has been around 500; however, the actual
rides have increased steadily - -2,300 over 1982. In 1983,
15,427 rides were provided which is an average of 42 rides
per day. Many of these rides are to doctor's appointments,
to purchase groceries, to visit a spouse in the nursing
home, etc. This continues to be an excellent program which
has provided a needed service in this community. Seniors
who are not currently enrolled in the program may contact
the Planning and Traffic Department to make application or
inquire concerning guidelines of the program.
40126 -2
Minutes of the Regular Meeting - January 26, 1984
Harris County Appraisal District Review Board - Council
had been provided with a copy of a letter inviting recommen-
dations with regard to appointments to the fifteen member
Harris County Appraisal Review Board. An item will be placed
on the next Council agenda in this regard.
Report on abandoned signs removal - Approximately 200
letters have been mailed informing people that abandoned
signs should be removed within 30 days. After that time,
charges will be filed in Municipal Court.
Decker Drive In Theater - Mayor Cannon requested that
the owners of the old Decker Drive In Theater be contacted
and requested to reconstruct the fence around this area.
Debris Cleanup - Council was provided with a memorandum
regarding debris cleanup on rights of way which listed the
streets where debris cleanup has been completed. This is
something that the regular parks and recreation crews did
during rainy weather and at times that they could not work
in the parks. Unfortunately, debris has been placed in the
rights of way in some instances after the crews performed
cleanup activities. The city does need citizen cooperation
to keep the streets and rights of way clear.
In this connection, Councilman Philips stated that there
is an area in the curve of Tri -City Beach Road that has fallen
trees. If that is city property, that area should be cleared.
Police Radio System - Bids are scheduled to be received
on February 6 for the police radio system; however, two of
the potential bidders have requested more time. There is a
meeting scheduled tomorrow, and probably, the staff will want
to extend the bidding period to provide more time.
Rollingbrook Drive Extension - The contractor has made
some progress despite the rainy weather. Pavement forms have
been set for several hundred feet on the south side of the
roadway. Related to that is Rollingbrook Drive on the east
side of Garth Road that is presently two lanes. This is the
property owned by Johnnie Busch and others. Busch, Hutchison
owns thirty -one (31 %) percent, and at a recent meeting Council
had inquired about the possibility of their going ahead with
that improvement. There is an agreement between the City of
Baytown and those property owners dated April, 1971, in which
the property owners agreed that upon development of the
abutting property and the acquisition of a building permit,
the owners would pay the cost of the pavement. Mr. Busch
has indicated by letter that the other owners (the majority)
are not willing to perform this project at this time.
The agreement provides that the roadway will be developed
at the time that the property is developed. Last summer,
the owners had agreed that they would cause the street to
be paved upon the completion of Rollingbrook, but two of
the owners have changed their minds. Therefore, Mr. Lanham
requested that Council allow the Administration to place
an item on the next Council agenda, an initiation ordinance,
to begin the process of paving the street and assessing the
property owners for the cost. Otherwise, the city will be
faced with waiting until the property owners are ready to
develop their property. Council had no objections.
40126 -3
Minutes of the Regular Meeting - January 26, 1984
1983 Street Improvement Program - The contractor has
replaced curb and gutter on West Francis. The total project
is about ninety (90 %) percent complete, but because of the
rain, the contractor has been unable to accomplish a great
amount of work.
There were no questions or comments regarding the City
Manager's report. Mayor Cannon took this opportunity to
acknowledge the attendance of Mrs. Beverly Burroughs' Fifth
Grade Class, along with any other students that might be
in attendance.
James A. "Bitsy" Davis Will Appear
Mr. Davis appeared before Council suggesting that the
time has come to provide the citizens of Baytown with a
comprehensive guide for their future. He proposed the
formation of a team consisting of Council, the administration,
and staff; a steering committee, the citizens through town
hall meetings, elected representatives at all levels, and
consultants James A. Davis /Baytown architect; Jarvis Putty
Jarvis /Dallas (Central City Development for Dallas and
Fort Worth; Charles Tapley /Houston (Tranquility Park)
Turner - Collie - Braden /Houston (La Porte Comprehensive Plan)
and associated aides as the need presents itself.
This team would produce a comprehensive guide - -not
mandatory but advisory, pointing toward a cleaner, safer,
more vibrant community with a better quality of life for
all people. The study would require approximately one
(1) year and would cost approximately $150,000.
The guide would include recommendations for development
of the communities traditionally known as Baytown, Pelly
and Goose Creek, plus Brownwood, Coady and Cedar - Bayou - -the
entire area within the city proper and its projected area
of influence. The guide would aim to blend all the neigh-
borhoods into a lively, livable oneness.
He ended his presentation by pointing to some of the
places of beauty and learning already present in the city
and possibilities for these areas to be expanded, beautified
and produce additional advantages to the entire community.
Council acknowledged that Mr. Davis' presentation is
truly the big picture and the ideas are very commendable;
however, Council questioned the dollar amount projected to
perform the study. Council felt that the Chamber of Commerce
should be involved in this type project.
Mr. Davis stated that he had visited with the Manager
of the Chamber, as well as some of the Directors, and they
are vitally interested and are willing to work toward this
objective.
40126 -4
Minutes of the Regular Meeting - January 26, 1984
Hold Public Hearing on Proposed Budget for Entitlement XV,
Revenue Sharing Funds and Interest Derived from Revenue
From 'Revenue 'Sharihq 'Depos'i't's' '(7:00 p'.m.')
Mayor Cannon announced that there was a registry in the
hallway for those that were interested in speaking at the
hearing on proposed budget for Entitlement XV, Revenue
Sharing Funds and interest derived from revenue from revenue
sharing deposits. After allowing time for those who desired
to do so to sign the registry, Fritz Lanham, City Manager,
explained that the hearing was being held a little later
than in past years because Congress did not appropriate
funds for revenue sharing until late November. The Admin-
istration has been notified that Baytown will receive
approximately $696,184 for the fiscal year 1983 -84 which
began October 1, 1983 and extends through September 30,
1984. There is also about $58,000 which is interest earned
on revenue sharing funds which needs to be appropriated.
Therefore, there is a total available of about $754,000.
The City Manager received requests from city departments
and agencies in the community totaling in excess of $868,000,
and from those requests, the City Manager developed
recommendations for expenditures which total $753,000.
Council had been provided with a copy of the City Manager's
recommendations. A copy of those recommendations are attached
to the minutes as Attachment "A." The funds may be expended
for any purpose that city funds may legally be expended.
Council was also furnished with requests that had
come in from non -city agencies. In one case, there had been
a change in the request from the time the original request
came in and the City Manager had developed his recommendations.
The Baytown Area Women's Center has revised its original
request above the $15,000 that was originally requested,
and there will be a representative of the center to make
a presentation in that regard. Also, Mr. Lanham mentioned
that a request had been received today from the Palmer Drug
Abuse Program, and there would be a representative from that
group to make a presentation.
In response to an inquiry from Council, Mr. Lanham
stated that the only format regarding revenue sharing funds
which had been used in the past was that Council tried
to appropriate funds for capital expenditures rather than
on -going city expenditures in the event that revenue sharing
monies would not be allocated to local governments. Council
had also appropriated funds toward social services from
revenue sharing funds, and the reason that requests have
increased in that area is due to current trends in government
spending and economic conditions.
In response to an inquiry from Council concerning the
request for funding for a new generator, Mr. Lanham explained
that the present generator will only handle some lights
and telephones, but in an emergency situation it is necessary
to be assured that more of the building can be serviced.
After an emergency the one place in the city that needs to
be completely operational is City Hall. The generator is
necessary to provide the necessary heating and air conditioning
because the phone is computerized and that is affected by
humidity.
40126 -5
Minutes of the Regular Meeting - January 26, 1984
Councilman Philips requested that the Administration
check with FCC to determine if Civil Defense could be provided
with a wave length for emergency use because during Alicia
KBUK was off the air for a long period of time.
Mr. Lanham responded to another inquiry that the $25,000
to renovate Roseland Park swimming pool is badly needed
although there has not been a significant increase in use of
the facility.
Councilman Simmons pointed out that Bayshore Community
Development Services is requesting $36,000 while the total
budget is $38,000. In the information provided, it appears
that this group serves La Porte, Seabrook, Shoreacres and
Morgans Point; therefore, Councilman Simmons felt that these
other areas should be lending support to this group. He
also pointed out that the Gulf Coast Communities Service is
the sponsor of this agency. Mr. Lanham responded in the
affirmative and stated that this is one of the agencies that
had been supported in the past by federal funding, but the
funds have been cut back drastically. The group did purchase
one or more vans in recent years, and the problem now is
operating funds to provide transportation. This group
provides transportation primarily to Houston and other
places outside the city limits whereas the taxicab program
transports the elderly within the city limits. If Council
decides to allocate funds to this agency, a contract will be
drawn to describe what the services are to be, the amount to
be paid for those services and how payments are to be made.
Councilman Simmons requested that the Administration determine
what the other cities will contribute to this program.
Barbara Smith, Director for Baytown Senior Citizens
Nutrition Center, thanked Council for the previous three
years of funding. She explained that the program services
489 seniors and of those, there are 91 new participants.
One -third of the participants are over 70 years of age and
about 40 people a day are transported. The average daily
attendance at the center is about 74 and 19 meals are carried
to -home bound persons. She-mentioned some of the fun
activities that are sponsored through the nutrition center
and asked that Council continue supporting the center for
this next year.
Ron Embry, Treasurer of the Baytown Palmer Drug Abuse
Program, appeared to request revenue sharing funds in the
amount of $15,000. The program provides counseling and
support for young people with drug and /or alcohol abuse
problems. This is the only staffed program in Baytown that
is open to all clients regardless of ability to pay. The
program serves about 150 youngsters a year and about 60
parents who also attend the program for counseling. The
Palmer Drug Abuse Program and the Baytown Area Drug and
Alcohol Program are complimentary of one another and both
programs are working toward the same purpose, but with
slightly different techniques and objectives. PDAP is
specific to counseling and rehabilitation, whereas the
Baytown Area Drug and Alcohol Program is a broad umbrella
program. That program looks at all phases including education,
prevention, enforcement, legislation, etc. PDAP is a
counseling program that has a basis in religion, but is not
a religious teaching organization. The program does require
that participants establish and develop a belief in God and
that becomes the basis for their development away from a
drug dependence.
40126 -6
Minutes of the Regular Meeting - January 26, 1984
Mr. Embry pointed out that in the last six months the
program has served 73 new people for the first time and in
that same six month period, 29 new parents. If that rate
continues, in a normal year there would be about 150 young
people served and about 60 parents.
A summary of the 1984 budget for Palmer Drug Abuse
Program indicated that the total budget for the year is
about $30,000; however, it is expected that through fund
raising efforts and donations, about $15,000 will be raised
toward the support of PDAP. Therefore, the program is
requesting a supplemental amount of $15,000 from revenue
sharing funds.
In response to inquiry from Council, Mr. Embry did
state that this is a new program which started up in Septem-
ber, 1982. The original chairman was Mr. Lamar Kelley who
is still working with the board. That board included repre-
sentation from broad segments of the community -- industry,
police enforcement, clergy, etc. Fund raising began in
September, 1982, and enough of a base of funding was developed
between September, 1982 and June, 1983 to begin operations.
There was a previous chapter of Palmer Drug Abuse Program
which was in existence for a couple years, but due to several
problems that program folded. One of the problems was that
there was adverse national publicity related to handling of
funds at the national level. Also, one of the problems is
that the program depends on church organizations for use of
their facilities and sometimes the church organization's
idea of the kinds of people that they should be serving does
not fit the kind of people who are actually in the program.
This causes a problem. The funding and accounting problem
has been solved by requiring that the funds be developed,
allocated, administered, controlled and audited locally.
Presently, the group meets and uses Grace Methodist and St.
Mark's Methodist facilities.
There is a national organization of the Palmer Drug
Abuse Program. The name is used locally. There are two
counselors who live in Baytown, and their salaries are paid
by the Houston Central Organization, but the way that works
is that the local program pays the Houston Central Organiza-
tion which in turn pays them. A small portion of their
salary goes toward support of the national organization.
The Houston Central Organization provides area wide publicity
and area wide organization from which the local chapter
benefits. The program has been able to accomodate those who
have made request for aid thus far, and there would be no
problem in accomodating up to fifty (50 %) percent more.
The Administration will place an item on the next
Council agenda so that Council can officially adopt a revenue
sharing budget. If Council desires to add this item, that
can be done at that time.
Randy Branson, Minister at Westminster Presbyterian
Church, appeared as representative of the Baytown Area
Women's Center, to thank Council for previous support and to
request revenue sharing funds in the amount of $25,000 to
help fund salaries. The center has been operating with
limited staff for two years. This jeopardizes the effective-
ness of the program and inhibits program expansion. Other
Texas shelters housing the same numbers of women operate
40126 -7
Minutes of the Regular Meeting - January 26, 1984
with an average of 7 staff persons while BAWC operates with
5. Because of the staff shortage, the center has had to
rely on volunteers. However, there are not enough volunteers
to continue operating in this manner. For this reason,
staff members often must work overtime hours which not
only costs the shelter more money, but leads to staff burnout.
For the period February 4, 1982 through January 19,
1984, the shelter provided a place for 265 women (ages
15 -54 years) and 437 children (ages 6 days through 16 years);
residential or bed days equaled 8,847 and the average length
of stay was 13 days. The shelter provided a place for 103
residents of Baytown, 64 from Houston, 72 from East Harris
County and 26 from other counties. There were 708 crisis
telephone calls received.
In response to Council, Mr. Branson explained that in
this type program, shelters aid one another in placing women
and children for various reasons - -the shelter is full or
for safety sake, it may be necessary for an individual to
be placed in another area.
Councilman Simmons mentioned that recently $885,000 had
been available to agencies such as BAWC for emergency food
and shelter, but he had noticed that BAWC had not applied.
Ms. Lohkamp, Shelter Director, was present and stated that
she had not received notification that this funding was
available.
The funds which are being requested will be used to
hire a day time supervisor and coordinator and a resident
advocate to work with the counselor, both positions will be
paid $12,000 a year.
Councilman Philips stated that he felt that one of the
guidelines needed is that there ought to be a test of the
organization's service so that in all respect to the local
taxpayers the organization is receiving funds that are in
proportion to the number of Baytown citizens that are
being served. He realized that this could not be accom-
plished by mathematics, but he felt that there should be
some stewardship on Council's part toward Baytown citizens.
Lawrence Riley, Chairman of Sterling Municipal Library
Board, appeared to speak on behalf of the request for $30,000
for library books and materials. The request is.based on
a 38% reduction in funds for books and audio visual materials.
It is felt the negative impact of these reductions is
compounded by the fact that the cost of novels has increased
by 16.9 %; biographies are up by 12.8 %, and books in the realm
of history have increased by 12.4 %. The Baytown Library Board
and Sterling Municipal Library staff feel that revenue sharing
funds can -make the difference between a sharp decline in
Baytown's public library service, and the continuation of a
vital program at a time when books and reading are particu-
larly important in the lives of Baytown's citizens. This is
indicated by a 33% rise in circulation which is reflected
in comparing the statistics of the first eight months of the
fiscal year with those of the same period in the previous
fiscal year.
40126 -8
Minutes of the Regular Meeting - January 26, 1984
Council acknowledged that it is obvious that the library
is being utilized more and more and inquired if there is
state funding available to municipal libraries. Flora Wilhite,
Director of Sterling Municipal Library, responded that this
year the State of Texas is going to spend $ .32 per capita
for reading materials. Sterling Municipal Library will
receive approximately $11,000 but those funds are mainly
federal funds. Even if this revenue sharing request is
granted, the library's materials budget will be down about
14% from last year's budget.
Mrs. Wilhite stated that the $ .32 per capita is extremely
low, but librarians felt fortunate that that amount had been
increased from $ .16 per capita. Librarians feel that the
per capita amount should be $1.50. In a response to an inquiry
from Council, Mrs. Wilhite responded in the affirmative that
Council could lend support not only to Sterling Municipal
Library, but libraries throughout the state by encouraging
the legislature to act favorably toward increasing the per
capita amount that will be expended toward libraries. Rep-
resentative Emmett is Chairman of the committee that determines
the state budget for libraries.
David Black, President of Bay Area Heritage Society,
appeared on behalf of Baytown Historical Museum requesting
that Council grant $15,000 to continue operation of the
museum. Bay Area Heritage Society is the sponsoring body
behind the museum. This year the museum had 2,700 registered
visitors, and out of that number 600 were students on tour,
50 were from out of the city and 12 were from out of state.
Mr. Black felt that one of the most important points is the
large number of students who use the museum. The museum
works with the school district, and this year 16 organized
tours were provided. There were 10 scout troops that toured
the museum in 1983 and 4 private schools from the City of
Houston toured the museum. This is bringing alot of interest
to Baytown and the Bay area which can only help Baytown.
The fall activities began this year with a vintage fashion
show. The museum was asked by the Texas State Historical
Commission to appear at their annual convention in Galveston.
The vintage clothing was taken down there with the help of
volunteers who were fitted into those dresses. There have
been a number of requests to do this sort of thing again.
Mr. Black stated that the museum serves in some respects
as a community center. For instance, this year a new group
used the facility - -the Caritex Youth Group, a group of young
people in Baytown from the Caribbean or of descent from-the
Caribbean. They are attempting to maintain their folk lore,
and they gave their first performance just before Christmas
at the Baytown Museum. The Mexican - American Women's Group
uses the museum for their presentation of their posada. The
Indian study classes at the school district use the museum
and help the museum to find artifacts about Indian culture
in Baytown. They also participated with the museum this
year in going over to DuPont and presenting an Indian village
there. The museum has interaction with many state societies
and many local societies. The museum was approached many
times during the year by local groups to help them organize.
40126 -9
Minutes of the Regular Meeting - January 26, 1984
This year the museum provided judges for the Goose Creek
History Fair which has just recently concluded. Also,
in 1983, there were 102 people who used the museum for
a research facility. For the first time this year,
there was established a Bay Area Heritage Society History
Award which was given at the history fair; fourteen
people received this award.
In the future, the museum plans to work with the
Sesquicentennial group and plans to restore and move some
old buildings. The museum is currently working with Cedar
Bayou Methodist Church on the restoration of their old church
building. They have recently reclaimed the building and
plan to restore it on site. One of the museum's chief
problems with the building was the cost to have the building
moved. The museum needs this revenue sharing money to survive.
There is funding from the private sector. Some of the local
companies have been very generous in donating grants, and
money is collected each year from the homes tour. The grants
are usually designated for a certain project. The grants
have been used in the past to expand the museum and set up
new projects. What the money from revenue sharing does is
to help keep the building open. It pays the staff and the
bills. A good part of the money goes to maintenance because
the building that houses the museum is so old. The museum
is attempting to locate a permanent home. Mr. Black ended
his presentation by thanking Council for the past support
and requesting that Council continue support as in the past.
Kay LeCates, President of Friends of Sterling Muncipal
Library, which is an organization of about 250 supporters
and users of the library, stated that she just wanted to
add that group's support of the request for revenue sharing
funds for library materials. She stated that there had been
so many requests made at the hearing which was indicative
of the difficult times as far as the economy is concerned,
and it's during these times that we feel the library is even
more important. If one visits the library, it is a very
busy place. You will find whole families entertaining
themselves by spending an evening in the library. Friends
of Sterling Municipal Library thanked Council for past
support of the library and requested continued support.
There being no further presentations, Mayor Cannon
closed the hearing on requests for revenue sharing funds.
There will be an item on an agenda for later consideration.
The Administration will prepare an appropriation ordinance
which will include the information that has been given at
the hearing, and then Council can decide on how the money
will be allocated.
Recess
Mayor Cannon called a ten minute recess. After the
recess, the following business was conducted:
40126 -10
Minutes of the Regular Meeting - January 26, 1984
Jean Shepherd Will Appear
Jean Shepherd, President of the Brownwood Civic Association,
appeared to make inquiries concerning Brownwood. She told
Council that the people who owned property in Brownwood
were very confused and needed information. Mrs. Shepherd
asked the following questions:
1. Are you going to accept the property (in Brownwood)
if it's checker board?
2. If so, will you be able to build a park?
3. Will the people have a road to get to their property?
4. What are their ( Brownwood property owners) re-
quirements in cleaning their property and what is
the deadline?
5. Will the city continue to use the portable pumps
inside the perimeter road?
6. Do you have any plans with the federal government
or are you still in the talking stage?
7. Does the city have a time limit on clean -up?
8. When you say open space, do you mean maintained
open space or do you mean unmaintained open space?
9. Does the city have to accept property in a checker
board pattern?
10. If property owners elect to keep their property,
can they have a structure on their property that's
open on all sides, a slab and a roof, no restrooms,
no water, and no electricity?
11. Would there be flood insurance on such a structure?
12. Would there be a road to get down to the property?
Will you maintain the perimeter road? Or will you
maintain any type of streets in the area?
13. Are you committed to do a park?
14. Will the city pick up trash if the owners put it
out for pickup?
15. Do you have any time limit on when the area will be
cleaned up? Does FEMA give you a time limit after
you accept the property?
16. If the city holds the property for 3 or 4 years
without cleaning it up, or if the city cannot
raise the funds for the twenty percent match, what
will become of the property? Will it revert to
the government?
17. What about payment of taxes? The people have not
lived there since August, 1983.
40126 -11
Minutes of the Regular Meeting - January 26, 1984
The City Manager reported to Council that according
to the report from FEMA dated January 24, 1984, there are
291 parcels involved; 137 appraisals have been completed,
52 interviews have been completed with those persons whose
property has been appraised, 26 offers have been accepted,
10 offers have been rejected, 2 individuals are getting their
own approasal and 17 are pending. In the agreement with
FEMA, Section 3A provides that the title to the real property
shall be subject to specific, restrictive covenants that
the land is dedicated in perpetuity for open space purposes;
that the community shall not erect or permit to be erected
any structures or any other improvements on the land unless
such structure, except for restrooms are open on all sides
and funtionally relate to the open space use. The next
section provides that the community shall agree that it will
not convey the property, or interests therein, without the
expressed written approval and consent of the director of
FEMA. As the agreement is set out, the city would be obligated
to accept the parcels acquired by FEMA and transferred to
the city.
As far as the property owner who wants to construct a
facility open on all sides, a slab and a roof, no restrooms,
no water and no electricity, or anything else, that is a
decision that Council would have to make. However, since
the property would be privately owned, the FEMA requirements
would not apply. There would also be a question whether
flood insurance would cover the structure in the event the
owner would be allowed to construct such a structure.
There is no limit on the clean up because of the size
of the project and the procedure of trying to determine
which people are going to sell. There's no reversion in
the agreement for the city failing to clear the area. The
Administration felt that after several parcels of land were
conveyed to the city, the recommendation would be made to
Council to begin taking bids on a block at a time or some-
thing along that order.
It is the responsibility of the homeowner who elects
to keep their property to clean it up, but the owner will
be provided notice that it is to be cleared and under the
ordinance it is somewhere between 30 to 60 days after receipt
of notice. The city will pick up debris that the homeowners
put out for pickup and if Mr. Lanham is notified of the
necessity for furniture or pickup of large objects, that
will also be arranged. However, the city will not pickup
those items unless notified to do so.
Council agreed that the property in Brownwood should
be listed on the tax rolls as no value from August, 1983.
As to the other issues raised by Mrs. Shepherd, Council
indicated that a plan would have to be developed depending
upon how much property is acquired by FEMA and transferred
to the City of Baytown.
40126 -12
Minutes of the Regular Meeting - January 26, 1984
Consider Request of Jo's Realty to Speak Concerning Mont
Belvieu's Request for Baytown to Relinquish Its Extra -
Territorial Rights to 190 Acres in the Vicinity of I -10
and Highway 146
Mayor Cannon explained to those present who were interested
in this item, that in order for this item to be discussed by
Council, a vote of Council would be required to suspend the
rule which provides that no item will be considered within a
six month period of previous consideration without a majority
vote of Council to consider it.
Councilman Simmons moved to suspend the rule where
Council could consider the item on the agenda; Councilman
Philips seconded the motion. The vote follows:
Ayes: Council members Philips and Simmons
Mayor Cannon
Nays: Council members Johnson, Fuller and Dickens
Consider Guidelines for Presentation To Be Made At The Hearing
On The Application of Ellis Cattle Company For Wastewater
Treatment Plant
The Administration requested guidelines for the presen-
tation to be made at the hearing on the application of Ellis
Cattle Company for wastewater treatment permit. The Adminis-
tration suggested that the city oppose the permit on the basis
that construction of a plant is not necessary, that Ellis Cattle
Company could, if an agreement could be reached, contract with
the city for service. There could be some problem with that
in that this is not the same as the city's contract with
Coady and other municipal utility districts, with the
exception of Timber Ridge. This provides a governmental
entity to deal with, rather than the individual user of the
service. Therefore, Council could determine that a contract
would be desirable, but only if a special district is formed.
The present plan is to sell lots for mobile home placement.
Another possibility is that the city could take no position
on the application in so far as being for it or against it,
but indicate that if it is granted, we feel that the state
should closely monitor the flow from the treatment plant and
require that the plant always meet treatment standards.
The Administration did meet with representatives of
Ellis Cattle Company to talk about the possibility of Bay-
town serving them, but the staff indicated that the preference__
would be that a district be formed. They indicated that they
would consider that and get back with the Administration, but
a meeting had been scheduled earlier in the week which was
cancelled.
Councilman Fuller stated that a number of people in the
general area of the proposed development had expressed
concern that there would be no way to control the effluent
that would be dumped into Cedar Bayou. He felt that these
people would favor the alternative that Baytown contract
with the company to provide service.
40126 -13
Minutes of the Regular Meeting - January 26, 1984
Under the present model contract, Ellis Cattle Company would
pay the total cost of construction, plus a plant buy -in
charge. Council expressed the feeling that a strong position
should be taken by the city in opposition to the application.
Mr. Lanham stated that if the city opposed the appli-
cation without reason, the city probably would not prevail;
however, the city could oppose the application, but suggest
that the city is willing to work with the company to provide
the service on the same basis that service is provided to
special districts in the area; Council concurred.
Consider Proposed Ordinance, Calling Municipal Election for
April 7, 1984
Council had been furnished with a copy of the election
deadlines, along with a copy of the proposed ordinance.
The Adminsitration had listed a tentative run -off schedule.
and inquired of Council if this tentative schedule would be
satisfactory. Council had no problem with the proposed
schedule which provides for a run -off election date of April
28 in the event a run -off election is necessary.
Councilman Johnson moved for adoption of the proposed
ordinance; Councilman Dickens seconded the motion. The vote
follows:
Ayes: Council members Philips, Johnson, Simmons,
Fuller and Dickens
Mayor Cannon
Nays: None
ORDINANCE NO. 3756
AN ORDINANCE ORDERING THE MUNICIPAL ELECTION TO BE HELD ON
THE 7TH DAY OF APRIL, 1984, FOR THE PURPOSE OF ELECTING
THREE (3) COUNCILMEN FROM THE RESPECTIVE DISTRICTS NOS. ONE
(1) , FOUR (4) , AND FIVE (5) ; PROVIDING FOR THE ELECTION
OFFICERS; DESIGNATING THE PLACES AND MANNER OF HOLDING
SAID ELECTION; PRESCRIBING THE HOURS; ESTABLISHING THE
CENTRAL COUNTING STATION; PROVIDING FOR A SPECIAL CANVASSING
BOARD FOR ABSENTEE BALLOTS; AND PROVIDING FOR THE POSTING
AND PUBLICATION OF NOTICE.
Consider Proposed Resolution, Finding That Public
Convenience and Necessity Require Issuance of Permits
To Blue Top Cab Company
At the last Council meeting, Council had held a public
hearing on the application of Lewis A. Wilburn to operate
Blue Top Cab Company within the city limits of Baytown. At
that hearing Mr. Wilburn had asked questions concerning a
limousine service and was told that there are no City of
Baytown regulations in that regard. After the hearing, he
spoke with Councilman Johnson and indicated that he was
really interested in the operation of a limousine service.
40126 -14
Minutes of the Regular Meeting - January 26, 1984
Councilman Philips moved to deny the request of Mr.
Wilburn to operate Blue Top Cab Company within the City
limits of Baytown; Councilman Dickens seconded the motion.
The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Fuller and Dickens
Mayor Cannon
Nays: None
Consider Plans for the Community Development Program - Street,
Drainage and Water Improvements to Oakwood and Beech Streets
The Community Development Advisory Board has reveiwed
and approved the plans for street, drainage and water
improvements to Oakwood and Beech Streets. The plans are
to improve these two streets to 6 inch concrete streets with
curb and gutter. The streets will be 29 feet wide with lime
stabilization for the subgrade. An alternate bid will be
taken for a new 6 inch water main, new service connections,
along with 4 foot sidewalks on both sides of Beech Street.
The estimated cost of these improvements is about $140,000.
The budgeted amount is $150,000. The city engineer recommened
that Council authorize advertisement for bids, along with
alternate bid for the water line and sidewalks. If there are
sufficient funds, all the project can be performed; however,
by bidding the sidewalks and water line as alternates,
those can be dropped if the bids come in too high.
Councilman Dickens moved to approve the plans and authorize
advertisement for bids for street, drainage and water improve-
ments to Oakwood and Beech Streets; Councilman Philips
seconded the motion.
In response to inquiry from Council, Mr. Dykes stated
that there will be a cul -de -sac at the end of Beech Street.
The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Fuller and Dickens
Mayor Cannon
Nays: None
Consider Sewer Repair Policy
Mayor Cannon had requested that this item be placed on
the agenda. He presented four cases: (1) a break on the
homeowners property line (no question homeowner's expense);
(2) break _in the sewer line at the tap (homeowner's expense- -
maximum $175); (3) sewer line is across the street from
the homeowner, but the break is in the roadway (homeowner's
expense - -$175) and (4) break at tap across the street
(homeowner's expense -- $1751 Mayor, Cannon stated that in Case
No. 3, he had a problem with the repair being made at the
customer's expense when truck traffic or whatever could
have caused the break. Councilman Fuller stated that he
too had a problem with the sewer line after it leaves the
homeowner's property which would involve Case Nos. 2, 3,
and 4.
40126 -15
Minutes of the Regular Meeting - January 26, 1984
Mr. Lanham explained that the reason that a new sewer
policy was developed in 1982 was that the city was in the
business of unstopping individuals' private sewer lines
because the only way that you can determine where that break
is is to get up in the homeowner's yard with equipment.
What was transpiring was that the city was unstopping
sewer lines that were on the homeowner's property. If
the city would set up a policy whereby the homeowner
would be charged, the plumbing companies would accuse
the city of being in competition. In terms of cost,
there were two additional people in last year's budget
which were never hired because of the adoption of this
policy, and they were taken out of this year's budget.
For the full 12 months of 1983, the city received a total
of 1595 calls reporting sewer stops and 47% were private
lines, while 53% were the city mains. If the city were
to go back to the old policy, a number of the people
who are not calling the city now, will probably call
the city for service rather than calling a plumber.
Mayor Cannon pointed out that in the future, part
of this could be controlled by placing a clean out at
the property line. Then the city crews would not have
to be concerned with having to get on the homeownar..'s
property. Mayor Cannon continued that he has a minor
problem if the sewer blockage is beyond the property
owner's property line, but since the policy is working
well, it would be difficult to make adjustments.
Mr. Lanham stated that the City Attorney has said
that the line is still a private line even though it is
in the street right of way. The property owner
has the line installed, in fact in many cases, the
homeowner's plumber puts the line in. There is no
requirement that city crews perform this task; the
homeowner does have an option. If a homeowner calls
in concerning sewer blockage, a crew is dispatched to
check the problem. The crews check the manholes and
if there is undisturbed flow, then the city's line is
clear. Norman Dykes, City Engineer /Director of Public
Works, stated that anytime there is a tap problem in
the street, if the problem is due to traffic, there is
no charge. There is a charge only when there is some-
thing wrong with the pipe. When a property owner builds
a house, a plumber may be hired to lay the pipe from the
house to the property line, and the city be requested
to lay the line from that point to the main for a charge
of $175. However, the homeowner has the option of
hiring a plumber to lay the line from the home to the
main.
Mayor Cannon clarified that in Case No. 3, the sewer
line is across the street from the residence. The home-
owner can run the line up to his property line and then
for $175 the city will run the line from the property
line all the way across the street to the main. Mr.
Dykes responded in the affirmative. If there is a
problem with blockage and city crews find that the
line is deteroriated, then the line is replaced at
homeowner's expense. If the line has been broken due
to heavy traffic or for some other reason, the line is
replaced at the city's expense.
40126 -16
Minutes of the Regular Meeting - January 26, 1984
Mayor Cannon stated that unless Council had further
discussion, he was not requesting any action as long as Case
No. 3 is-not always at the homeowner's expense. There was
no further discussion.
Consent Agenda
Mr. Lanham handed the proposed ordinances and bid tabu-
lations on Items a and k to Council. The Administration
recommended that the low bidders be awarded the bid in both
cases.
The City Manager informed Council that Exxon had submitted
a no bid; therefore, it would not be necessary for any of the
Council members who might have financial interest in the
company to abstain from voting.
Council considered the Consent Agenda as follows:
a. Proposed Ordinance No. 40126 -2, will award the bid
on the annual gasoline and diesel fuel contract.
These bids are due in on Wednesday, January 25.
We will have a recommendation for you at the
Council Meeting on Thursday evening.
b. Proposed Ordinance No. 40126 -3, will award the bid
on the annual fireworks display contract. Bids
were sent to six vendors and two bids were received.
Zambelli Fireworks, Inc. submitted the low bid of
$2,796.52.
We recommend the low bidder, Zambelli Fireworks,
Inc. be awarded this contract.
c. Proposed Ordinance No. 40126 -4, will award the bid
on the annual cement stabilized sand contract.
Bids were mailed to six vendors. Proposals were
received from four companies. Stabilized Materials
Co. submitted the low bid of $45,450.
We recommend the low bidder, Stabilized Materials
Company, be awarded this contract.
d. Proposed Ordinance No. 40126 -5, will award the bid
on the annual concrete pipe contract. Bids were
mailed to nine vendors and two bids were received
along with one no -bid. White Supply Company
submitted the low bid of $51,301.
We recommend the low bidder, White Supply Company,
be awarded this contract.
e. Proposed Ordinance No. 40126 -6, will award the bid
on the annual flexible base material contract.
Bids were mailed to five vendors. Three proposals
were received. Gulf Coast Limestone submitted the
low bid of $79,100.
We recommend the low bidder, Gulf Coast Limestone,
be awarded this contract.
40126 -17
Minutes of the Regular Meeting - January 26, 1984
f. Proposed Ordinance No. 40126 -7, will authorize the
final payment to Water Tank Services for refurbishing
Baker Road and Barnes Street Water Towers. All
work has been completed satisfactorily and in
accordance with the contract specifications. It
was determined upon inspection after sandblasting
that the condition of the interior surface of the
Barnes Street Tower did not require the degree of
pit repair that was originally anticipated. This
resulted in a savings of $6,274.80. Additional
work on the city's water distribution system was
added to the contract as follows: (1) replace
section of badly corroded field line piping at
Barnes Street Tower including fittings and painting -
$535. (2) sandblasting and painting of Timber
Ridge Ground Storage Tank - $1,100, (3) dismantle
and remove from the site Redbud Ground Storage
Tank - $900.
The total additions amounted to $2,535. The
original amount of the contract was $35,170;
therefore, bringing the revised contract amount to
$31,430.20.
We recommend that Council authorize final payment
on this contract to Water Tank Services in the
revised contract amount of $31,430.20.
g. Proposed Ordinance No. 40126 -8, will award the bid
on the annual calcium hypochlorite contract. Bids
were mailed to six vendors and the city received
two proposals. The McKesson Chemical Company
submitted the low bid of $11,093.75.
We recommend the low bidder, McKesson Chemical
Company, be awarded this contract.
h. Proposed Ordinance No. 40126 -9, will award the bid
on the annual polyethylene tubing contract. Bids
were mailed to five vendors and four bids were
received. Utility Supply submitted the low bid of
$2,275.
We recommend the low bidder, Utility Supply, be
awarded the contract.
i. Proposed Ordinance No. 40126 -10, will award the
bid on the annual brass fittings contract. We
mailed proposals to nine vendors and five bids
were received. Utility Supply Company submitted
the low bid of $22,902.06.
We recommend the low bidder, Utility Supply
Company, be awarded this contract.
40126 -18
Minutes of the Regular Meeting - January 26, 1984
j. Proposed Ordinance No. 40126 -11, will award the bid
on the annual photographic supplies contract.
Bids were mailed to nine vendors and three proposals
were received. Southwestern Camera submitted the
low bid of $12,662.62.
We recommend the low bidder, Southwestern Camera,
be awarded this contract.
k. Proposed Ordinance No. 40126 -12, will award the
bid for the Pelly Little League relighting.
Hurricane Alicia did considerable damage to the
lights at Pelly Park. The damaged lights were
quartz lights. We propose to remove these lights
and replace them with energy efficient metal
halide fixtures. The Little League has agreed to
purchase the fixtures if we have them installed.
Bids are to be received on January 25. We will
have a recommendation at the Council meeting.
1. Proposed Resolution No. 865 will authorize the
participation in the revised ICMA Retirement
Trust. The ICMA Retirement Corporation has
revised its ICMA trust agreement in order to
expand the participation of the member cities. A
summary of the changes for the plan is included
with the resolution. The primary change to be
noted is in the election of the board of trustees,
in that each employer will vote for Board members.
In the past all the trustees have been appointed.
We recommend approval of Proposed Resolution No.
865.
m. Council is asked to consider a request of Mr. Sam
L. Dillenback of 4615 Bayou Blvd. for water and
sewer service. Mr. Dillenback has been briefed on
the responsibilities that he will have to fulfill
in connecting onto the water and sewer services
and he is in agreement with these. A copy of his
request is enclosed.
We recommend approval of this request.
Councilman Dickens moved for adoption of the Consent
Agenda Items a through m; Councilman Johnson seconded the
motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Fuller and Dickens
Mayor Cannon
Nays: None
N
40126 -19
Minutes of the Regular Meeting - January 26, 1984
ORDINANCE NO. 3757
AN ORDINANCE ACCEPTING THE BID OF HOMETOWN OIL COMPANY,
INC., FOR THE ANNUAL GASOLINE AND DIESEL FUEL CONTRACT AND
AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF
TWO HUNDRED FIFTY SEVEN THOUSAND FIVE HUNDRED EIGHTEEN AND
50 /100 ($257,518.50) DOLLARS. (Proposed Ordinance No.
40126 -2)
ORDINANCE NO. 3758
AN ORDINANCE ACCEPTING THE BID OF ZAMBELLI FIREWORKS, MFG.
FOR THE ANNUAL FIREWORKS DISPLAY CONTRACT AND AUTHORIZING
THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWO THOUSAND
SEVEN HUNDRED NINETY SIX AND 52/100 ($2,796.52) DOLLARS.
(Proposed Ordinance No. 40126 -3)
ORDINANCE NO. 3759
AN ORDINANCE ACCEPTING THE BID OF STABILIZED MATERIALS
COMPANY FOR THE ANNUAL CEMENT STABILIZED SAND CONTRACT AND
AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF
FORTY FIVE THOUSAND FOUR HUNDRED FIFTY AND N01100 ($45,450.00)
DOLLARS. (Proposed Ordinance No. 40126 -4)
ORDINANCE NO. 3760
AN ORDINANCE ACCEPTING THE BID OF WHITE SUPPLY COMPANY FOR
THE ANNUAL CONCRETE PIPE CONTRACT AND AUTHORIZING THE PAYMENT
BY THE CITY OF BAYTOWN OF THE SUM OF FIFTY ONE THOUSAND
THREE HUNDRED ONE AND N01100 ($51,301.00) DOLLARS. (Proposed
Ordinance No. 40126 -5)
ORDINANCE NO. 3761
AN ORDINANCE ACCEPTING THE BID OF GULF COAST LIMESTONE, INC.
FOR THE ANNUAL FLEXIBLE BASE MATERIAL CONTRACT AND AUTHORI-
ZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF SEVENTY
NINE THOUSAND ONE HUNDRED AND N01100 ($79,100.00) DOLLARS.
(Proposed Ordinance No. 40126 -6)
ORDINANCE NO. 3762
AN ORDINANCE AUTHORIZING FINAL PAYMENT TO WATER TANK SERVICE
COMPANY FOR THE REHABILITATION OF THE BAKER ROAD AND BARNES
STREET WATER TOWERS, AND PROVIDING FOR THE EFFECTIVE DATE
HEREOF. (Proposed Ordinance No. 40126 -7)
ORDINANCE NO. 3763
AN ORDINANCE ACCEPTING THE BID OF MC KESSON CHEMICAL COMPANY
FOR THE ANNUAL CALCIUM HYPOCHLORITE CONTRACT AND AUTHORIZING
THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF ELEVEN
THOUSAND NINETY THREE AND 75/100 ($11,093.75) DOLLARS.
(Proposed Ordinance No. 40126 -8)
40126 -20
Minutes of the Regular Meeting - January 26, 1984
ORDINANCE NO. 3764
AN ORDINANCE ACCEPTING THE BID OF UTILITY SUPPLY FOR THE
ANNUAL POLYTHYLENE TUBING CONTRACT AND AUTHORIZING THE
PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWO THOUSAND
TWO HUNDRED SEVENTY FIVE AND N01100 DOLLARS. (Proposed
Ordinance No. 40126 -9)
ORDINANCE NO. 3765
AN ORDINANCE ACCEPTING THE BID OF UTILITY SUPPLY COMPANY FOR
THE ANNUAL BRASS FITTINGS CONTRACT AND AUTHORIZING THE
PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWENTY TWO
THOUSAND NINE HUNDRED TWO AND 06/100 ($22,902.06) DOLLARS.
(Proposed Ordinance No. 40126 -10)
ORDINANCE NO. 3766
AN ORDINANCE ACCEPTING THE BID OF SOUTHWESTERN CAMERA FOR
THE ANNUAL PHOTOGRAPHIC SUPPLIES CONTRACT AND AUTHORIZING
THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWELVE
THOUSAND SIX HUNDRED SIXTY TWO AND 62/100 ($12,662.62)
DOLLARS. (Proposed Ordinance No. 40126 -11)
ORDINANCE NO. 3767
AN ORDINANCE ACCEPTING THE BID OF GULF COAST ELECTRIC
COMPANY FOR THE REPLACEMENT OF LIGHTING AT PELLY PARK AND
AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF
FOUR THOUSAND NINE HUNDRED AND N01100 ($4,900.00) DOLLARS.
(Proposed Ordinance No. 40126 -12)
RESOLUTION NO. 864
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
APPROVING CERTAIN REVISIONS TO THE ICMA RETIREMENT TRUST;
AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AND
ATTEST TO SUCH AMENDMENTS; APPOINTING THE PERSONNEL DIRECTOR
AS COORDINATOR OF THE PROGRAM AND PROVIDING FOR THE EFFECTIVE
DATE HEREOF. (Proposed Resolution No. 865)
For bid tabulations, see Attachments "B" through "K."
Con'si'der Appooiritm'eift'to 'Comlmun'i'ty__DDeV'el'opm'eht A'dvi'sory Board
Council will make this appointment at a later date.
40126 -21
Minutes of the Regular Meeting - January 26, 1984
Consider Appointment to Baytown Housing Finance Corporation
Board
Councilman Dickens moved to appoint John Keller to the
Baytown Housing Finance Corporation Board; Councilman Johnson
seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Fuller and Dickens
Mayor Cannon
Nays: None
Consider Appointment of Municipal Court Judge and Alternate
Council, after talking with Municipal Court Judge Raymond
Donnelly, determined that it would not be necessary to speak
with the alternate judge. Councilman Johnson moved to reappoint
Raymond Donnelly to serve another two -year term as Municipal
Court Judge; Councilman Philips seconded the motion. The
vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Fuller and Dickens
Nays: None
Abstained: Mayor Cannon
Councilman Johnson moved to appoint Roy Fuller, Jr. as
Alternate Municipal Court Judge; Councilman Philips seconded
the motion. The vote follows:
Ayes: Council members
and Dickens
Mayor Cannon
Nays: None
Philips, Johnson, Simmons,
Abstained: Councilman Fuller
Recess' Into Executive Sess'i'on to D'i'scuss Pend'incT L'iti'gation
Mayor Cannon recessed the open meeting into executive
session to discuss pending litigation. When the open meeting
reconvened, Mayor Cannon announced that there was no action
necessary.
Adjourn
There being no further business to be transacted, the
meeting was adjourned.
Eileen P. Ha 1 City Clerk
Attachment "A"
M E M O R A N D U M
January 19, 1984
TO: City Council
FROM: Fritz Lanham, City Manager
SUBJECT: Revenue Sharing Proposals
Fiscal Year 1983 -84
1. The Public Works Department is requesting a revenue
sharing allocation of $325,000 to supplement the $200,000
requested in the general fund street budget. The total
amount, $525,000 will allow us to overlay or reconstruct
approximately ten to fifteen short streets and continue
our annual street program. They are also-requesting
$100,000 for slip-lining of sanitary sewer lines during
1983 -84. This money is primarily to be used during the
year to slipline deteriorated sewer lines where cave -
ins-are interrupting sewer flows and causing sewerage
backup in homes and businesses.
Total: $425,000
2. The Civil Defense Department is requesting funds for
three pieces of equipment that would provide for the
city to acquire a pro- station radio and a mobile unit
in order to coordinate operations during an emergency.
This system would be installed in Baytown based on the
Advance Life Support Telemetry System already in place
at two of the hospitals and in one ambulance. This
would give 12 channels of communication between ambulances
and hospitals and eliminate the interference problems.
The heart of the system is a repeater which would be
used in day -to -day emergencies. -
Total: $12,000
E
3. The Civil Defense Department is requesting funds to
replace the emergency generator that is now operating
in the basement of City Hall. Funds for this project
would provide money for the emergency generator ($42,000)
the transfer switch ($6,500), the necessary connections
($15,000), and would provide above basement housing
($25,000) for the generator.
Total: • $88,500
4. The Personnel Department requests $2,750 to institute a
pilot program regarding an employer assistance program.
This program would help provide troubled officers and
their families with assistance with a goal to improve
productivity, attendance, and employee relations. The
funds requested would be used to pay for counseling
services related to the program. This program would be
implemented through the Family Services Center with
supervisors noting performance problems, and upon
request from a troubled employee, refer officers to the
FSC for assessments. The FSC would then contact the
Personnel Dept. for authorization for additional counseling.
Individual attendance, overall individual attendance
records, turnover, and other performance indicators
will be used to determine the impact during the period
of the pilot project. Limits of $550 per family will
be based on expected 5% participation.
Total: $2,750
5. The Library is requesting $30,000 for library books and
materials. This request is based on a 38% reduction in
funds for books and audio visual materials. It is felt
the negative impact of these reductions is compounded
by the fact that the cost of novels has increased by
16.9 %; biographies are up by 12.8 %, and books in the
realm of history have shot up by 12.4 %. The Baytown
Library Board and Sterling Municipal Library staff feel
that revenue sharing funds can make the difference
between a sharp decline in Baytown's public library
service, and the continuation of a vital program at a
time when books and reading are particularly important
in the lives of our citizens. This'is indicated by a
33% rise in circulation which is reflected in comparing
the statistics of the first eight months of the fiscal
year with those of the same period in the previous
fiscal year.
Total: $30,000
3
6. The Parks and Recreation Department is requesting
revenue sharing funds in the amount of $48,000. These
funds will be broken down in the following catagories:
First, $5,000 is requested to be set aside for the
construction of soccer facilities. For several years
the Baytown Saints Soccer Club has requested these
facilities be constructed. The BSSC has approximately
260 youths participating this year and expect approximately
300 next year. The Parks and Recreation Department
does not currently have a park that is large enough to
accommodate the soccer field in question. The county
is in the process of purchasing 17 acres of land north
of Baker Road for park purposes. They have indicated
they would like to enter into an agreement with the
City for development and maintenance. There will need
to be some clearing, leveling, and drainage work done.
The requested funds will also be used to provide bleachers
and construct goals.
Secondly, $25,000 is being requested for the Roseland
Park swimming pool. This pool has not been plastered
since its renovation in 1972. The underwater surface
is stained and makes the water look dirty. The surface
also has sharp edges created over the years by chlorinated
water. We have attempted to sand these sharp edges
this year, but the problem will reoccur because the
plaster is so thin.
Third, the Parks Department is requesting $10,000 for
the repair of underground water leak at N. C. Foote
Pool. This work will be accomplished with city forces.
Fourth, $5,000 of revenue sharing money is requested to
replace the quartz lights at Pelly Park with energy
efficient metal halide fixtures. The Central Little
League has agreed to pay for the fixtures ($6,000) if
we will have them installed. It will cost approximately
$5,000 for the installation of the two poles and
replacement of the lights.
Finally, the Cultural Arts Council is requesting $3,000
for operating expenses.
Total: $48,000
4
7. The Planning and Traffic Department is requesting
revenue sharing funds for the purchase of a replacement
cab and chassis for use with their existing aerial
bucket. The current cab and chassis is a 1976 Dodge D-
300 truck. Repair and maintenance costs, as well as
down time, are increasing at a rapid rate. This aerial
bucket is our primary tool for traffic control signal
maintenance and is the only aerial lift which can be
operated continuously for lengthy repair and installation
jobs.
In addition to traffic control signal work, this truck
is utilized to assist other city departments when an
aerial bucket is needed since no other department has
such a piece of equipment.
Total: $15,500
8. The Planning Department is requesting revenue sharing
funds to provide funding for the Senior Citizens Taxi
Program. The estimated cost for providing rides and
printing ride tickets for 1984 is $42,000. At this
time we have received provisional approval from the
Area Agency on Aging for the requested grant of $18,270
which would be 58% of the estimated costs for the first
9 months of the year.
Based'upon'the receipt of this grant; the City will
have to provide $17,640 for calendar year 1984; plus an
additional $4,000 for the city's share of budget cost
for October - December 1983. We also need to provide
$1,926.70 for cost overruns for the calendar year of
1983. The requested revenue sharing funds are $23,566.70.
Total: $23,566.70
9. The Health Department is requesting $5,734. This
request is to be broken down accordingly:
5
1. A. O. Phase Star Binocular Microscope $3,570
This scope will be used as a teaching aid in food
handler's training courses, as well as being
available for microscopic examination of activated
sludge wastewater samples.
Dissolved Oxygen Meter and Accessories - $875
3. Portable pH Meter and Accessories - $755
4. Portable Conductance, Salinity & Temperature Meter
and Assessories - $534
Items 2 through 4 will be used for improving the scope
of our water pollution surveillance program. At the
present time we are only observing the microbiological
parameters of area waters. To gain a greater under-
standing of the overall aquatic quality picture, this
additional equipment could be used to determine some of
the chemical and physical properties of Cedar Bayou,
Goose Creek and the area bays.
Total: $ 51734
The Bayshore Community Development, Inc. Transporation
Services Project requests the sum of $36,000 (this is
an estimated calculation based on a one month request).
Transportation is primarily for the elderly, handicapped,
and low- income residents to medical facilities, social
service agencies, pharmaceutical entities, once -a -week
shopping, and selected enrichment and cultural activities.
The BCDI Transporation service area includes primarily
the population centers of La Porte, Baytown, Lomax,
Seabrook, Shore Acres, and Morgans Point. The Gulf
Coast services provides transporation to the Houston
Medical Center five days a week.
The operating hours are from 9:00 a.m. until 4:00 p.m.,
Monday through Friday.
6
The financial update includes two paid employees, one
full time volunteer, and three CETA workers as of June
1. This program is financed through donations from
churches, the City of La Porte, and the Gulf Coast
Community Services. The ridership consists of approxi-
mately 420 people and from April until June the mileage
was 634.
Total: • $36,000
11. The Baytown Nutrition Center is requesting $26,000 in
revenue sharing funds. A total of $15,000 of these
funds is for the continued support for the operation
and maintenance of the van with lift for the elderly
and handicapped. This will be the third year of operation
and the nutrition center continues to be able to project
the same total amount of expenses for 1984. A salary
increase of 4% is proposed for the driver as they enter
the fourth year of service to the elderly. As of May
30, 1983, there were 33,753 miles driven on the van in
the 3h years of operation. A total of $11•1000 in
revenue sharing money is requested for the continued
support of the program contract for the center. This
also remains at-the same level as last years request.
This program reached over 450 elderly folks in our
community last year.
Total: $26,000
12. The Bay Area Heritage Society (Baytown Historical
Museum) is requesting $15,000 in revenue sharing funds.
This money will be spent on operational expenses.
Total: $15,000
13. The Retired Senior Citizen Volunteer Program is requesting
revenue sharing funds in the amount of $3,186 to cover
the expenses for the budget year 83 -84. The requested
proposal is for $3,186 which will be used to achieve
the program objectives within the local Baytown area
during the 1984 budget year. This amount will be
directed to voluntary expenses such as accident and
personal liability insurance, excess auto liability
insurance, meals, transportation, printing, publication,
postage and recognition.
Total: $3,186
7
14. The Bay Area Women's Center is requesting that the City
of Baytown grant a $15,000 revenue sharing allocation
for the operation of the Baytown Area Women's Center
for FY 83 -84. The BAWC has been granted $55,000 from
the United Way of Baytown for 1984 which has been
designated for staff salaries. This amount is $23,000
less than needed to fund the remainder of the salaries.
They are asking that City Council fund $15,000 of that
amount.. The remaining $8,000 needed for salaries and
fringe benefits they anticipate will be granted by the
Texas Dept. of Human Resources.
Total: $15,000
15. The Police Department is requesting $7,087 in revenue
sharing funds for the purpose of remodeling. The
Police Department would use $3,837 to:
1. Convert present computer room to records storage
and records supervisor office.
2. Modify interview room into jury assembly room.
3. Convert present jury assembly room to DWI interview
and video area.
4. Present records sergeant office will be converted
to office for detective sergeant-plus serve as
viewing room for polygraph.
5. Modify records storage room to polygraph room.
This is not properly insulated to serve as a
polygraph office.
6. Convert present polygraph room to serve as office
space for detective lieutenant. This office
cannot be utilized as a polygraph room due to
heavy traffic.
Also the Police Department is requesting $3,250 to
purchase a 10 foot by 12 foot portable building to be
installed at the City Animal Shelter. The purchase of
this building would allow replacement of the existing
building which has deteriorated beyond repair. This
building serves as toilet and storage facilities for
the four Animal Control Officers presently assigned to
the Animal Control Department.
Total: $7,087
Total of all requests: $753,323.70
I- I T L E, A NII I F I REWORKS D I SPLAY CnN ..FACT
31D: #8312 -16
)ATE: JANUARY 111 198 2-00 a
CI'T'Y OF BAYTOWN
BID TABULATION
Attachment "C"
ZAMDELLI FIREWORKS
UNIT
EXTENDED,
$2'796.52
MIDWEST FIREWORKS
UNIT
[NO
MFG.
EXTENDED
RESPONSE
ATLAS ENTERPRISES, INC
UNIT EXTENDED
NO RESPONSE
ITEM
1
QTY
1
UNIT
lot
DESCRIPTION
ANNUAL FIREWORKS DISPLAY
CONTRACT, per specifications.
ALPHA ENTERPRISES
NI EXTENDED
$31—palrF PRICE— 000.00
10,000,000.0
-15,000,000.
INSURANCE COVERAGE:
11,000,000-b
DELIVERY
10 DAYS
TOTAL:
S3,000.00
$2,796.52
Bids were mailed to 6 vendors
12 responded.
GROSS TOTAL
LESS DISCOUNT
NET TOTAL
TERMS
DELIVERY
TITLE. ANNUAL GASOLINE AND DIESEL FUEL CONTRACT
BID. #8401 -22
DATE: JANUARY 25, 1984 2:00 P.M.
ITEM QTY UNIT DESCRIPTION
1 ANNUAL GASOLINE AND DIESEL FUEL
CONTRACT, FOR PUBLIC WORKS, FIRE
AND POLICE DEPARTMENTS, per
specifications.
a. 100 000 qaIs. Ite ular aueu
b. 50,000 gals. Regular Unleaded
C. 100,000- gals. Premium Unleaded
d. 50,000 gals. No. 2 Diesel Fuel
SUB - TOTAL:
CONTRACT FOR PARKS E RECREATION
per specifications.
2• 15,000 gals. Rcgular Unleaded
h r77:5:,000 gals. No_2 Diesel Fuel
SUB - TOTAL:
SPECIAL C014DITIGIS:
TORT
DELERY
CI'T'Y OF BAYTOWN
BID TABULATION
HOMETOWN OIL CO., INC. SPRINGER OIL CO.
u„T I FVTFHEFn I UNIT t EXI
GALLON ( I GALLON
.8095
$40,475.00
.826
$41,300.00
(.029 above
Platt's)
$83,950.00
(.0455 abo
.866
(•0455 abo
.8065
(.0433.abo
a Platt's),
$86,600.00
a Platt's
$40,325.00
a Platt's)
.8395
(.019 above
.7822
Platt's)
$39,110.00
(.019 above
Platt's)
.8322 .
$ 4,161.00
.8365
$ 4,182.50
$247,825,00
(.0733 above Platt's
$240,615.00
Attachment „B"
EXXON CO. U.S.A.
UNIT EXTENDED
PRICE PRIff
NO DID
P
0
O'ROURKE DIST. CO. INC.
UNIT EXTENDED
4 �R If'!=
_ER IrF NO RESPONSE
_8495
$12,742.50
.826
$12,390.00
Platt's)
(.0455 abo
a Platt's)
(.069 above
.8322 .
$ 4,161.00
.8365
$ 4,182.50
(.069 above Platt's)
(.0733 above Platt's
$161903-50
$16 572.50
$257,518.50 $264,397-50
Same or Next Day Two Days
Attachment „B"
EXXON CO. U.S.A.
UNIT EXTENDED
PRICE PRIff
NO DID
P
0
O'ROURKE DIST. CO. INC.
UNIT EXTENDED
4 �R If'!=
_ER IrF NO RESPONSE
TITLE:
ANNUAL CEMENT STABILIZED SAN ONTRACT
31D: NA3j2 -I
)ATE: JANUARY 17 1984 2:00 P.M._
CITY OF BAYTOWN
BID TABULATION
Attacbment "D"
ITEM QTY UNIT DESCRIPTION
ANNUAL CEMENT STABILIZED SAND
per specifications.
PARKER BROTHERS
JJNIT EXTENDED
ANAHUAC TOWING C SHELL
UNIT EXTENDED
M & C CONSOLIDATED
UNIT EXTENDED
STABILIZED MATERIALS
UNIT
EXTENDED
1
3,000
ton
14 Sk /Ton Cement Stabilized Sand
10.86
$32,580.00
15..00
$45,000.00
9.50
$28;500.00.
9.30
$27;900.00
- $12,250.00
17.15
$17,150.00
11.00
$11,000.00
1.10
$11,100.00
2
1,000
ton
2 Sk /Ton Cement Stabilized Sand
12.52
3
500
ton
21 Sk /Ton Cement Stabilized Sand
14.00
$ 7,000.00
19.35
$ 9,675.00
12.50
$ 6,250.00-
2.90
$ 6,450.00
DISTANCE FROM 1200 Lee Dr:
20 Air Mi
is
7 Miles.
10 Miles
81 Miles
DELIVERY:
2 Days
Immediatel
I Day
Immediatel
TOTAL:
$51,830.00
$71,825-00
$45,L50.00
$45,450-00
Bids were mailed to 6 vendors,
we received four proposals.
GROSS TOTAL
LESS DISCOUNT
NET TOTAL
TERMS
DELIVERY
W
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a
TITLE: ANNUAL CONCRETE PIPE CONTRAC ,
13ID: 118312 -18
DATE: JANUARY 18, 1984 2:00 P.M.
CITY OF BAYTOWN
BID TABULATION
Attachment "E"
WHITE SUPPLY COMP.
UNIT EXTENDED
PRICE--
CORR -TECH INC.
UNIT EXTENDED
GENERAL CONCRETE PROD.
UNI EXTENDED
ITEM
QTY
UNIT
DESCRIPTION
MONROE FERRELL
NIT
PRICE
CONCRETE
EXTENDED
PRICE
ANNUAL CONCRETE PIPE CONTRACT
per specifications.
F 1-
'7_
1,500
ft.
12"
5.01
5,65
$ 7,515.00
$21,470.00
4.14.
4.93
$ 61210.00
$18,734.00
NO BID*'
NO RESPONSE
3
11
19800
11000
ft.
ft.
18"
241,
6.46
9.70
lii,628.00
$ 9 700.00
5.63
8.45
$10..1-311 .00
8,450-00
5
500
ft.
30"
NO BID
12.07
$ 6,035-00
6
100
Ft.
36"
NO BID
17-38
$ 1,738-00
DELIVERY:
As Requestel
1/2 Day AR
TOTAL:
$50,313.00
$51,301.00
I
113ids were mailed to 9 vendors
12 responded, 1 no bid.
GROSS TOTAL
LESS DISCOUNT
NET TOTAL
TERMS
DELIVERY
O
N W
0
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. CITY OF BAYTOWN
PAGE 3
TITLE . ANNUAL CONCRETE PIPE CONTRAS BID TABULATION
BID: HiZ312 -18
DATE: JANUARY 18, 1984 2:00 P.M.
ITEM
QTY
UNIT
DESCRIPTION
ANNUAL CONCRETE PIPE CONTRACT
per specifications.
PARKER BROTHER
NIT EXTENDED
PRIM PRICE
NO RESPONSE
UNIT EXTENDED-
PRICE PRIrF
UNIT EXTENDED
PRICE
IC EXTENDED
GROSS TOTAL
LESS DISCOUNT
NET TOTAL
TERMS
DELIVERY
W
Z
4
d
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O
U.
U.
0
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TITLE: ANNUAL FLEXIBLE BASE MATERIAL CONTRACT.
BID: #8312 -19
DATE: JANUARY 18, 1984 2:00 P.M.
CITY OF BAYTOWN'
BID TABULATION
Attachment "F"
ITEM
QTY
UNIT
DESCRIPTION
GULF COAST LIMESTONE
NIT EXTENDED
PARKER BROTHERS, CO.
UNIT EXTENDED
RADCLIFF MATERIAL, INC.
UNIT EXTENDED
ANAHUAC TOWING S SHELL
UNI EXTENDED
ANNUAL FLEXIBLE BASE MATERIAL
CONTRACT, per specifications
NO BID
Flexible Base Material F.O.B.
Plantsite.
Flexible Base Material F.0.0.
1601 W. Main
r
1
000
ton
11,30
100.00
12.00
$84,000.00
12.15
$86,450.00
la
7,000
ton
DISTANCE FROM 1200 Lee D
DELIVERY:
TOTAL:
As Needed
100.00
2 Days.
04,100-00
As Re ue
d
S86. 4 SO. 00
Bids were mailed to 5 vendors
3 vendors responded.
GROSS TOTAL
LESS DISCOUNT
NET TOTAL'
TER S
DELIRY
0
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O
IT L E, ANNUAL CALCIUM HYPOCHLORITE CO&WCT
ID: #8312 -20
ATE=
JANUARY 19, 1984 2:00 P.M.
CITY OF BAYTOINN
BID TABULATION
Attachment "G"
TEM QTY UNIT DESCRIPTION
McKES50N CHEMICAL
NI EXTENDED
VAN WATERS C ROGERS
UNIT EXTENDED
NORAIN SUPPLY INC.
UNIT EXTENDED
CRAIN CHEMICAL COMP.
UNI EXTENDED
ANNUAL CALCIUM HYPOCHLORITE
CONTRACT, per specifications.
100 lb. Containers of Calcium
88.75
$111093.75
7 91.00
$11,375.00
NO BID
NO BID
1
125
cont.
Hyporh rite
DELIVERY:
2- 3'Days
1 day
SPECIAL CONDITIONS
specified time
-liver
frame
deli
specified t
er he
me frame
TOTAL:
$11,0
11.375-00
Bids were mailed to 6 vendors,
2 responded, 2 no bid.
GROSS TOTAL
LESS DISCOUNT
NET TOTAL'
TERMS
DELI`..iY
W
C
d
id
Z
O
a
J
C33
Q
1I
W
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L
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.Z
Q
W
I T L E. ANNIIAI Poi Yum FNF P I PF rQNTRAf_I
ID: #8312 -21
ATE: JANUARY 109, 19811 2:00 P.M.
CITY OF BAYTOWN
BID TABULATION
Attachment "H"
DESCRIPTION
MUNICIPAL PIPE CO.
NIT EXTENDED
UTILITY SUPPLY CO.
UNIT EXTENDED
WESTERN PIPE
UNIT
& SUPPLY
EXTENDED
ROHAN COMPANY
UNIT
EXTENDED
TEM
QTY
UNIT
ANNUAL POLYETHYLENE PIPE CONTRAC
er specifications.
3/1 +" Polyethylene Pipe
W Polyethylene Pipe
.20 1$2,000.00
.16
$1,600.00
.24
$2,400.00
.16
$1,600.00
1
10,000
ft.
.30
$ 750.00
.27
$ 675--00
: 37
$ .925.00
.28
$ 700.00
2
2,500
ft.
DELIVERY:
STOCK - 30
days ARO
3 Days ARO
14 Days A
0
4 Days ARO
TOTAL:
$2,750.00
$2 275.00
$3325.00 '
$2,300.00
GROSS TOTAL
LESS DISCOUNT
NET TOTAL
TERMS
DELI\ ARY
TITLE. ANNUAL BRASS FITTINGS ON,
BID: #8312 -15
DATE:
JANUARY 12, 1984 2:00 P.M.
CITY OF BAYTOWN
BID TABULATION
w
rmut c
JONES SUPPLY CO.
UNIT EXTENDED
NO RESPONSE
MAINTENANCE ENGINEERING
UNIT EXTENOED
NO RESPONSE
WESTERN PIPE & SUPPLY
UNIT EXTENDED
NO RESPONS
ITEM
1
QTY
1
UNIT
lot
DESCRIPTION
ANNUAL BRASS FITTINGS CONTRACT
per specifications.
ROHAN COMPANY
NIT
Ili
EXTENDED
S24.811-24
DELIVERY
Stock
Weeks
TOTAL:
$24,811.24
GROSS TOTAL
LESS DISCOUNT
NET TOTAL
TERMS
DELIVERY
TITLE: ANNUAL BRASS FITTINGS CONTRACT
BID: #8312 -15
DATE:
JANUARY 12, 1984 2:00 P.M.
CITY OF BAYTOWN
BID TABULATION
Attachment "I"
DESCRIPTION
ANNUAL BRASS FITTINGS CONTRACT,
per specifications.
MUNICIPAL PIPE FAB.
NIT EXTENOED
PRICIF PRIrF
$22,321-80
UTILITY SUPPLY CO.
UNIT EXTENDED
PRICE. PR IrF
22 902.06
GOLDEN TRIANGLE
UNIT EXTENDED
PRICE
$2]'.818.89
SOUTHERN FASTENER CO.
UNIT EXTENDED PRIrF
PRIM
NO BID
ITEM
QTY
UNIT
1
1
lot
*Delivery d
es not meet
SPECIAL CONDITIONS:
•specificat
ons.
DELIVERY:
>4
10 Days
TOTAL:
$22,321.80
$22,902.06-
$23,818.89
Bids mailed to 9 vendors,
5 responded.
GROSS TOTAL
LESS DISCOUNT
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TITLE . ANNUAL PHOTOGRAPHIC SUPPI IFS rONTRACT
BID: #8312 -14
DATE:
JANUARY 12, 1984 2:00 P.M.
CITY OF BAYTOWN
BID TABULATION
c
Attachment "J"
SOUTHSIDE CAMERA CENTER
SOUTHWESTERN CAMERA CO.
UNIT EXTENDED
$12 ,662.62
SKYLARK CAMERA COMP.
UNIT EXTENDED
$1.4'.385.47.-
ART -PHOTO SUPPLY CORP.
UNIT EXTENDED
NO RESPONSE
ITEM
QTY
UNIT
DESCRIPTION
ANNUAL PHOTOGRAPHIC SUPPLIES
NIT
EXTENDED
$13,785-88
CONTRACT, per specifications,
DELIVERY:
14 DAYS ARO
$13,785-88
30 DAYS ARO
12 662.62
14 DAYS ARO,
lnTAI
Bids were mailed to 9 vendors
3 responded.
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DELIVERY
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TITLE: ANNUAL PHOTOGRAPHIC SUPPL 1 ESJONTRACT
BID: #8112 -1
DATE JANUARY 12, 1984 2:00 P.M:
ITEM QTY UNIT DESCRIPTION
ANNUAL PHOTOGRAPHIC SUPPLIE
CONTRACT er s ecificatior
GROSS TOTAL
LESS DISCOUNT
NET TOTAL '
TE JAS
DELIVERY
CITY OF BAYTOWN
BID TABULATION
OMP HOTQTEX
UNIT UNIT EXTENDED
ATENDEED *'FSPONTSE
RESPONSE
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