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1983 09 22 CC Minutes30922 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN September 22, 1983 The City Council of the City of Baytown, Texas, met in regular session on Thursday, September 22, 1983, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following attendance: Absent: Fred T. Philips Jimmy Johnson * *Perry M. Simmons Mary E. Wilbanks Roy L. Fuller *Gerald Dickens Allen Cannon Fritz Lanham Larry Patterson Randy Strong Eileen P. Hall Councilman Councilman Councilman Councilwoman Councilman Councilman Mayor City Manager Assistant City Manager City Attorney City Clerk The meeting was called to order with a quorum present. After the invocation was offered, the following business was transacted: Consider Minutes for the Regular Meeting Held September 9, 1983 Councilman Johnson moved for the approval of the minutes for the meeting held September 8, 1983; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Johnson, Wilbanks and Fuller Mayor Cannon Nays: None Receive Petitions Martin E. Cooper, 705 West Sterling Avenue, presented Council with a petition requesting the installation of a three -way stop sign at the intersection of West Sterling Avenue and Felton Street. *Councilman Dickens present. Councilman Johnson moved to accept the petition and refer it to the Traffic Commission for study. Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Johnson, Wilbanks and Fuller Mayor Cannon Nays: None Abstained: Councilman Dickens 30922 -2 Minutes of the Regular Meeting - September 22, 1983 City Manager's Report Senior Citizen Taxi Program Survey - Council had been furnished a copy of the Senior Citizen Taxi Program Survey. The report indicated that presently there are 515 people enrolled in the program. The number has been about the same for the last several months. During the first six months of 1983, 341 of the enrollees used the service, which is almost 68% of the number who have cards. According to 64% of the users the service has improved since their enrollment in the program. The report also contained a questionaire regarding bus service and responses to that questionaire were included. "Councilman Simmons present. Revenue Sharing - The City Manager has received an unofficial report that revenue sharing, after having passed the House, has passed the Senate and has been referred to the Conference Committee. Brush Clearance - The burn sites have been closed to the public; therefore, persons wishing to dispose of debris may use the Hazelwood Landfill. Brush Pickup - This activity is continuing with city crews working a six -day week. All contractors have been dismissed. Beginning next Monday, city crews will be using three brush pickers, plus one gradall and will start anew on the pickup of brush. Prior to Hurricane Alicia, brush pickup was handled on a three -week schedule to cover the entire city. Since there is still debris that will need to be removed, it will probably take longer this next time around. It may be necessary to hire additional trucks to be loaded with debris for disposal at the landfill. Policing of the Brownwood Area - The Administration's plan is to remove the command post at the entry way into the Brownwood area on October 6, but an officer will be on duty at all times patrolling the area. Regulation of Cable Television - Several cities have banned together through Texas Municipal League to defeat Senate Bill 66, Federal Telecommunications Act of 1983, which would regulate cable television. In as much as the City of Baytown does not regulate cable television rates, the Administration feels that enactment of this act would have very little affect on Baytown. Randy Strong, City Attorney, explained to Council that originally the cable television industry had introduced some legislation that was very restrictive on local ability of cities to regulate and control cable services. The National League of Cities worked a compromise bill with the cable lobby, Senate Bill 66, which has passed in the Senate. The cities affected by this legislation feel that Senate Bill 66 is bad for several reasons: 30922 -3 Minutes of the Regular Meeting - September 22, 1983 1. It would prevent cities from exercising their traditional role of rate regulation. This is true. In five (5) years in the Baytown area, cities will not be able to regulate rates of cable television companies. However, this will not affect Baytown, because Baytown is not regulating rates now. 2. Cities will not be able to protect consumers from unreasonable and unjustified rate increases. Again, Baytown is not regulating rates now. Even under the compromise, if rate regulation continues, the cable operator can raise its rate index by five (5%) percent, or whatever the Consumer Price Index is, whichever is greater. 3. Another objection that the cities have is that cities will not be able to insure non - discriminatory access to the system. The Attorney stated that he was unable to determine exactly what this objection meant, but if it meant that the company had to provide an access channel, the current franchise agreement for cable television service, requires that the company make time available for the city or local schools for educational purposes and so forth. In fact, the company is supposed to have all the public buildings and schools wired up to the outside of the building. 4. The compromise agreement violates the sanctity of existing contracts between cities and cable companies. That may be a problem for other cities, but the City of Baytown's franchise agreement will not be affected by the bill as it is presently written. 5. The bill would virtually grant a monopoly in perpetuity to existing franchise holders, depriving consumers of the latest state of the art technology, and cities would find it difficult, if not impossible, to change cable operators, even after the franchise term has expired. There is some element of truth to that. If a franchise is about to expire, you do have to deal first with that operator, but there are some specific reasons that cities can deny renewing license to an incumbent operator. One of the reasons was that the system of services do not meet the community needs. If the system is outdated, then one could argue that it is not meeting the community needs by having the capability to provide the updated services. In fact, the way the bill is written, since there are some clear guidelines in what the cable company must do to keep its franchise, may be a benefit to the city. In the City of Baytown's case, the most current equipment has recently been installed with a capability to expand to some 400 plus channels if the demand exists. Since the company has a city -wide system now, they probably already have a financial monopoly. However, the existing franchise is a non - exclusive franchise which would allow another company to operate. 30922 -4 Minutes of the Regular Meeting - September 22, 1983 The City Attorney concluded by stating that from Baytown's standpoint, he didn't feel that any of the reasons listed by the cities objecting to SB66 applied to Baytown. Mr. Lanham stated that if Council had any interest in the City of Baytown's participation in the attempted defeat of SB66, an item could be placed on the next Council agenda. The cost to the City of Baytown would be $600 to participate; Council indicated no desire to participate. Rollingbrook Drive Extension - The contractor has one hundred (100 %) percent of the road and ditch right of way cleared, and some drainage material has been moved onto the site. A temporary ditch has been constructed to drain standing water from the area. 1983 Street Improvement Program - The contractor is working in four areas -- Dayton Street, Brown Loop, Nolan Road and Jack Street. Sanitary Sewer on Rollingbrook - The contractor has laid the eight (81') inch sanitary sewer pipe up to the bridge at the east fork of the street. Questions /Comments of Council Mr. Lanham, in response to inquiry from Council, stated that now that the city is cutting back on its debris clearing efforts, crews will begin work on pothole repairs. The parks contractor has been performing satisfactorily. He has completed about sixty -five (65 %) percent of the work in this area and started work at Roseland Park today. There is no prohibition against his working in more than one area, but he will not be paid until the work is completed. Councilman Johnson requested that attention be paid to the glass on the sidewalk in front of what used to be the Nu -Royal Cafe on Texas Avenue. Councilman Fuller stated that there was also glass broken out of the building across from the bank. Mayor Cannon mentioned that Sometime back, Council had discussed the problem of barges on San Jacinto River, but no formal action had been taken. After Hurricane Alicia, it is evident that the barges could be blown up onto IH -10 or worse, the barge action could knock the bridge completely out. Since the hurricane, Congressman Fields has shown an interest in the problem; therefore, Mayor Cannon requested that the Administration prepare a resolution for consideration at the next meeting. The U.S. Conference of Mayors is encouraging cities to pass resolutions expressing concern and support of the National Government in this Korean airliner incident. A resolution had been prepared by the Legal Department, and a copy of that resolution was placed at the Council table. Mayor Cannon asked Council to review the resolution, and let him know if there were any objections to his signing off on the resolution. 30922 -5 Minutes of the Regular Meeting - September 22, 1983 Mayor Cannon recognized State Representative Tony Polumbo as a member of the audience. Councilman Johnson stated that he had received a copy of the Austin American Statesman which contained an extensive article on the Brownwood destruction. In that article, the statement was made that there was looting and that a week passed before the city placed any patrols out there. This is an untruth. Councilman Johnson stated that he intended to write a letter to the editor of the newspaper requesting a correction. Mayor Cannon added that the same reporter had called him and that he had been misquoted in the article. Ms. Pat Collins who previously resided at 122 MacArthur stepped forward to commend the Baytown Police Department in their efforts to protect the Brownwood area. Mrs. Peggy Williams Will Appear Mrs. Peggy Williams, who resides at 1418 Kilqore Road, reported to Council that the marina behind her house had an excavated area where all sorts of materials had been dumped for several years. This became a real problem when Hurricane Alicia came through and the materials from that excavated area were strewn throughout the area. Mr. Lanham stated that he would have the matter investigated, but it sounded like this activity may be classified as a landfill activity which would be regulated by the State Health Department. Consider Authorizing The Administration to Lease Office Space For Use in Providing Assistance to Disaster Victims Since the Red Cross has moved out of the Teen Center, FEMA feels that this will free up enough space for their operations to continue in that location; therefore, it will not be necessary to lease additional office space. Consider Proposed Ordinance, Amending Chapter 17, Section 17 -2, Firearms and Target Ranges to Prohibit the Discharge Of Shotguns Within 500 Feet of City Limits Council previously adopted an ordinance which prohibits the discharge of weapons within 5,000 feet of the city limits. This ordinance was adopted to deal with the problem of a rifle range which was being operated north of Coady, because bullets from that range were coming into the city limits. In response to that, the ordinance was adopted which pro - hibited the discharge of all types of weapons within 5,000 feet of the city, but it made no distinction between rifles and shotguns. It developes that there are persons within the 5,000 feet who would like to be allowed to hunt birds on their property and invite their friends-to hunt. The Adminis- tration has studied the problem and feels that there is no need for the 5,000 feet requirement to apply to shotguns. 30922 -6 Minutes of the Regular Meeting - September 22, 1983 Therefore, an amendment has been drafted and is recommended by the Administration which would provide that it is an affirmative defense to prosecution if a shotgun is discharged just outside the 500 feet, but within the 5,000 feet, if the discharge is confined to property owned or lawfully hunted by the persons charged and the shell consists of shot no larger than No. 4 Birdshot. What this would do is to permit a person to hunt with the type of shot indicated on property that he owns or lawfully hunts as long as it does not occur within 500 feet of the city. Councilman Johnson moved for the adoption of the ordinance; Councilman Dickens seconded the motion. In response to a comment from Representative Polumbo, the City Attorney verified that the proposed ordinance would not be in conflict with state law. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None ORDINANCE NO. 3679 AN ORDINANCE AMENDING SECTION 17 -2, "FIREARMS AND TARGET RANGES" OF THE CODE OF ORDINANCES PROVIDING FOR AFFIRMATIVE DEFENSE; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Authorizing an Agreement with FEMA Concerning Section 1362 - Property Acquisition Program This proposed agreement was reviewed at the last Council meeting, and Council agreed that the Administration should submit the agreement to FEMA with certain changes. Those changes have been submitted to FEMA, but no response has been received. Therefore, it is possible that a special session of Council may be necessary if the agreement is received too far in advance of a regularly scheduled meeting. Consider Proposed Ordinance, Increasing Rate Charged for Sewer Service The budget that Council approved at the special meeting last week was based on increasing the rate charged for sanitary sewer service from $4.50 for the first 2,000 gallons to $5.00 and increase the charge for each 1,000 gallong of water above that from $ .85 to $1.00. The limit of 10,000 gallons of water would still apply. This represents about a fifteen (15 %) percent increase and will generate $350,000 in revenue. The Administration recommended approval of the ordinance. .r Councilman Johnson moved for adoption of the ordinance; Councilman Fuller seconded the motion, stating that he did not like the increase, but realized that the increase was necessary. The vote follows: 30922 -7 Minutes of the Regular Meeting - September 22, 1983 Ayes: Council members Johnson, Simmons, Wilbanks, and Fuller Mayor Cannon Nays: Councilman Dickens ORDINANCE NO. 3680 AN ORDINANCE AMENDING CHAPTER 31, "UTILITIES," OF THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN BY AMENDING SUBSECTION 31- 65(A), RATE SCHEDULE FOR SEWER SERVICE CHARGE; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. Consider Approval of 1983 -84 BAWA Budget The Baytown Area Water Authority Board has reviewed and approved the proposed 1983 -84 BAWA Budget; however, the law that established BAWA requires that City Council also approve the authority's budget. The proposed budget is reduced below the current budget by about $164,000. It is based on anticipated revenues that BAWA would receive next year from the sale of water to the City of Baytown and others. The Administration recommended approval of the 1983 -84 BAWA Budget. Councilman Simmons moved for approval of the 1983 -84 BAWA Budget; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None Consider Proposed Ordinance, Repealing Ordinance No. 3671 and Awarding the Bid for Janitorial Services at the Baytown Police and Municipal Court Building to Jani -King By the adoption of Ordinance No. 3671, Council awarded the bid for Janitorial Services at the Baytown Police and Municipal Court Building to Town and Country; however, Town and Country was unable to secure the necessary number of personnel to perform the bid. Therefore, the Administration is recommending that Ordinance No. 3671 be repealed and that the bid for Janitorial Services at the Baytown Police and Municipal Court Building be awarded to Jani -King for the amount of $12,367. Jani -King is requesting that $1,400 of the contract be expended immediately due to the fact that extra work will be required to put the building in shape to maintain it on a regular basis. Mayor Cannon expressed concern that the low bidder had reneged on the contract and inquired about the possibility of more stringent requirements for bidders. Mr. Lanham responded that to add a bidder's bond requirement would cause the bids to be higher in order that the cost of the bond be covered. 30922 -8 Minutes of the Regular Meeting - September 22, 1983 Councilwoman Wilbanks moved for adoption of the ordinance; Councilman Dickens seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None ORDINANCE NO. 3681 AN ORDINANCE REPEALING ORDINANCE NO. 3671 ACCEPTING THE BID OF TOWN AND COUNTRY OFFICE CLEANING; ACCEPTING THE BID OF JANI -KING FOR THE ANNUAL CONTRACT FOR JANITORIAL SERVICES AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWELVE THOUSAND THREE HUNDRED SIXTY SEVEN AND N01100 ($12,367.00) DOLLARS. For tabulation, see Attachment "A." Consider Proposed Ordinance, Designating All Way Stop at Rollingwood Drive and North Burnett Drive and Establish- ing Yield Signs on Gulfway Drive at Spring Lane The Traffic Commission recommended the establishment of all way stops at Rollingwood Drive and North Burnett based on a petition presented to that body. Mrs. Beverly Manne, 192 North Burnett, stated that she had been a resident of Baytown for 35 years and was very familiar with the streets in her neighborhood. The neighborhood is quiet and there are seldom two cars at the intersection at one time. Besides that, Lakewood Subdivision is situated off from the highway and persons traveling in the neighborhood usually live there. There is not a great amount of through traffic. Mrs. Manne felt that Council should be more cautious about establishing four -way stops and requested that Council table the matter for further study or vote it down. Bill Cornelius, Director of Planning and Traffic, in response to Council inquiry, stated that although no official counts had been taken, that department had had enough experience in making counts to know that the necessary warrants for establishment of all way stops could not be met in a residential neighborhood. A stop sign was installed in July on Rollingwood by Council action. The petition came in after that installation. Councilman Fuller felt that the portion of the ordinance dealing with the establishment of the all way stop should be tabled until there is more history on the stop sign in place. Therefore, Councilman Fuller moved to adopt the ordin- ance with an amendment to the ordinance to exclude the estab- lishment of the all way stop at Rollingwood and Burnett Drive and that the establishment of all way stop be tabled; Council- man Dickens seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None 30922 -9 Minutes of the Regular Meeting - September 22, 1983 ORDINANCE NO. 3682 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS; DESIGNATING GULFWAY DRIVE AT SPRING LANE AS A YIELD INTERSECTION; REPEALING CONFLICTING ORDINANCES; PRESCRIBING A MAXIMUM PENALTY OF TWO HUNDRED AND N01100 ($200.00) DOLLARS FOR THE VIOLATION THEREOF; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Expressing the Desire of the City Council to Continue Its Present Group Policy with Texas Municipal League Insurance Trust Fund for Life Insurance, Major Medical Benefits and Basic Medical Benefits for the City of B ytown's Employees During budget work sessions the Administration had in- dicated that the Texas Municipal League Group Insurance would increase by twenty -seven (27 %) percent, but the staff would continue to negotiate for a better package. Richard Hare, Director of Personnel, in working with Texas Municipal League has arranged to add dental coverage to the policy within the twenty -seven (27 %) percent increase, out patient coverage has been clarified and the city will continue to fund premium payment clause. Under the dental coverage, there is a $50 deductible clause for basic and major dental services. There is no deductible for preventative services. The policy will pay eighty (80 %) percent of the costs for preventive and basic care and for major care, fifty (50 %) percent of the cost. The policy does not cover costs for orthodontic care. The Administration recommended approval of the ordinance. Councilman Johnson moved for adoption of the ordinance; Councilman Dickens seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None ORDINANCE NO. 3683 AN ORDINANCE EXPRESSING THE DESIRE OF THE CITY COUNCIL TO CONTINUE ITS PRESENT GROUP POLICY WITH TEXAS MUNICIPAL LEAGUE INSURANCE TRUST FUND FOR LIFE INSURANCE, MAJOR MEDICAL BENEFITS, BASIC MEDICAL BENEFITS, AND DENTAL BENEFITS FOR THE CITY OF BAYTOWN EMPLOYEES; DIRECTING PAYMENT OF PREMIUMS; AND PROVIDING FOR THE EFFECTIVE DATE. Consider Proposed Ordinance, Renewing Contract with Texas Municipal League Workers Compensation Joint Insurance Fund Fes° Adoption of this ordinance would continue the contract with Texas Municipal League for Workers Compensation Insur- ance coverage. This coverage was established several years ago by Texas Municipal League and periodically bids are taken. Recently, the carrier has been changed and now Johnson and Higgins is handling coverage. There is a fund modifier of seventy -five (75 %) percent; therefore, Baytown is charged seventy -five (75 %) percent of the annual rate and the remainder according to Baytown's experience. Last 30922 -10 Minutes of the Regular Meeting - September 22, 1983 year Baytown received a refund of approximately $56,000. In the last two years, Baytown has saved about $190,000 due to its good experience. The Administration recommended approval of the ordinance. Councilman Dickens moved for adoption of the ordinance; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None ORDINANCE NO. 3684 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK OF THE CITY OF BAYTOWN TO EXECUTE AND ATTEST TO AN INTERLOCAL AGREEMENT WITH THE TEXAS MUNICIPAL LEAGUE WORKERS' COMPENSATION JOINT INSURANCE FUND FOR THE PURPOSE OF PROVIDING WORKERS' COMPENSATION BENEFITS FOR EMPLOYEES OF THE CITY OF BAYTOWN AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consent Agenda Council considered the Consent Agenda as follows: a. Proposed Ordinance No. 30922 -8, will authorize the final payment for improvements to the Quail Hollow Lift Station contractor. Artex Construction has completed the modifications to the Quail Hollow Lift Station as specified by the plans and speci- fications. The contract was awarded in the amount of $69,987. Total work performed to date is in the amount of $69,987. Artex Construction has been paid $20,290.61 leaving a balance of $49,696.39. We recommend that Artex Construction be paid the final amount of $49,696.39 for the modifications to the Quail Hollow Lift Station. b. Proposed Ordinance No. 30922 -9, would award the annual masonry, lumber, paint and construction materials contract. Bids were mailed to fourteen C14j vendors. Only one (1) complete bid was received. We received two partial bids. Possibly Hurricane Alicia and related business damages prevented most of the vendors from responding to the requested proposal. Deer Park Lumber Company was low bidder submitting a bid of $25,798.55. Because of the interference'of Hurricane Alicia with these bids, and because of the fact that it may be possible for us through readvertisement, to receive more bids and perhaps more competition, the administration is recommending that the bid received be rejected, and we readvertise for bids for the annual masonry, lumber, paint and construc- tion materials contract. 30922 -11 Minutes of the Regular Meeting - September 22, 1983 C. Proposed Ordinance No. 30922 -10, will award the annual traffic paint contract. Bids were mailed to seven (7) vendors; three (3) vendors responded. Pinkley Sales Co. submitted the low bid of $10,686. Council has budgeted $15,300 for this purchase. We recommend the low bidder, Pinkley Sales Company be awarded this contract. d. Proposed Ordinance No. 30922 -11, will award the bid for the purchase of front end loader and backhoe. Bids were mailed to fifteen (15) vendors; eight (8) bids were received. Hyco Equipment Company submitted the low bid of $22,898. Council budgeted $45,000 for this purchase. We recommend the low bidder, Hyco Equipment Company be awarded this contract. e. Proposed Ordinance No. 30922 -12, will award the bid for the purchase of side loading solid waste collection vehicle. Bids were mailed to seven (7) vendors; three (3) bids were returned, two of which were no -bids. Benjamin Feld and Associates submitted the low bid of $67,598. Council has budgeted $85,000 for this purchase. We recommend the low bidder, Benjamin Feld and Associates be awarded this contract. f. Proposed Ordinance No. 30922 -13, will award the contract for the housing rehabilitation at 1215 West Carver. Three (3) bids were received. The low bidder was Uranus Palton who submitted the bid of $7,078.23. The office estimate for this project was $7,500. This is the recommendation of the Community Development Advisory Committee. g. Proposed Ordinance No. 30922 -14, will award the contract for housing rehabilitation at 1715 West Humble. Three (3) bids were received. John Kidd submitted the low bid of $6,920 for this rehabilita- tion. The staff estimate for this project is $7,350. The low bidder, John Kidd is the recommen- dation of the Community Development Advisory Committee. h. Proposed Ordinance No. 30922 -15, will award the contract for housing rehabilitation at 1020 Dailey Street. The low bidder on this project was Uranus Palton who submitted a low bid of $9,052.86. Mr. Palton is a new contractor with housing rehabili- tation program. It is the past practice with the Community Development Advisory Committee to only award one bid to a person until an initial project is completed and inspected so that we can review that contractor's work and develop a feel for 30922 -12 Minutes of the Regular Meeting - September 22, 1983 their craftsmanship. Mr. Palton has been contacted in regards to this requirement and is in agreement with it. The second low bid was submitted by John Kidd in the amount of $9024. Mr. Kidd has indicated due to his current work load that he would be unable to perform this contract. Therefore, the Community Development Advisory Committee recommends awarding the contract to the third low bidder, that of Prosper Brothers Construction for the sum of $9,790. The staff estimate for this project is $9,850. i. Proposed Ordinance No. 30922- 16,_will repeal Ordinance No. 3672, and award the bid for a 3/4 ton long bed pickup to Bayshore Dodge /Toyota, Inc. City Council had awarded the bid for this truck to San Jacinto Ford at its August 25, 1983 meeting. When we contacted San Jacinto Ford on the 26th to give them a firm order, we were informed that the truck in question had been damaged by Hurricane Alicia and had been taken by the Ford Motor Company. Mr. Hugh Wood had located another truck for us, but the cost of this vehicle was greater than the original truck bid. Based on the new pricing on these vehicles, we are recommending that the bid for the 3/4 ton long bed pickup truck be awarded to the second low bidder, Bayshore Dodge /Toyota, Inc. We would also recommend the alternate for painting the vehcile be accepted. This would bring the total bid price to $9,920.33. This is an increase of $81 over the original bid of San Jacinto Ford including the paint. j. Proposed Resolution No. 848, will extend the Emergency Operations Regulation No. One. This action will extend previous Council action as to provide for actions the City may deem necessary to respond to the clean -up operations in regards to the emergency created by Hurricane Alicia. The Administration recommended approval of the Consent Agenda as submitted with the exception of Item b, on which the recommendation was to reject the bid received and rebid the contract. Councilman Johnson moved to adopt the Consent Agenda with the exception of Item b which should be rejected and rebid; Councilman Dickens seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None 30922 -13 Minutes of the Regular Meeting - September 22, 1983 ORDINANCE NO. 3685 AN ORDINANCE AUTHORIZING FINAL PAYMENT TO ARTEX CONSTRUCTION FOR THE MODIFICATIONS TO THE QUAIL HOLLOW LIFT STATION, AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 30922 -8) ORDINANCE NO. 3686 AN ORDINANCE ACCEPTING THE BID OF PINKLEY SALES COMPANY FOR THE ANNUAL TRAFFIC PAINT CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TEN THOUSAND SIX HUNDRED EIGHTY SIX ($10,686.00) DOLLARS. (Proposed Ordinance No. 30922 -10) ORDINANCE NO. 3687 AN ORDINANCE ACCEPTING THE BID OF HYCO EQUIPMENT COMPANY FOR THE PURCHASE OF A FRONT END LOADER /BACKHOE AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWENTY TWO THOUSAND EIGHT HUNDRED NINETY EIGHT AND N01100 ($22,898.00) DOLLARS. (Proposed Ordinance No. 30922 -11) ORDINANCE NO. 3688 AN ORDINANCE ACCEPTING THE BID OF BENJAMIN FELD AND ASSOCIATES FOR THE PURCHASE OF A SIDE LOADING SOLID WASTE COLLECTION VEHICLE AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF SIXTY SEVEN THOUSAND FIVE HUNDRED NINETY EIGHT AND N01100 ($67,598.00) DOLLARS. (Proposed Ordinance No. 30922 -12) ORDINANCE NO. 3689 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT #83 -03 -02 TO URANUS PALTON FOR THE SUM OF SEVEN THOUSAND SEVENTY EIGHT AND 23/100 ($7,078.23) DOLLARS. (Proposed Ordinance No. 30922 -13) ORDINANCE NO. 3690 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT #83 -01 -01 TO JOHN KIDD FOR THE SUM SIX THOUSAND NINE HUNDRED TWENTY AND N01100 ($6,920.00) DOLLARS. (Proposed Ordinance No. 30922 -14) ORDINANCE NO. 3691 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT #83 -04 -03 TO PROSPER BROTHERS CONSTRUC- TION FOR THE SUM NINE THOUSAND SEVEN HUNDRED NINETY AND N01100 ($9,790.00) DOLLARS. (Proposed Ordinance No. 30922 -15) 30922 -14 Minutes of the Regular Meeting - September 22, 1983 ORDINANCE NO. 3692 AN ORDINANCE REPEALING ORDINANCE NO. 3672 ACCEPTING THE BID OF SAN JACINTO FORD; ACCEPTING THE BID OF BAYSHORE DODGE /TOYOTA, INC. FOR THE PURCHASE OF ONE 3/4 TON LONG BED PICKUP TRUCK AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF NINE THOUSAND NINE HUNDRED TWENTY AND 33/100 ($9,920.33) DOLLARS. (Proposed Ordinance No. 30922 -16) RESOLUTION NO. 848 A RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF BAYTOWN, TEXAS, CONTINUING THE DECLARATION OF DISASTER EMERGENCY OPERATIONS REGULATION NO. 1, RESTRICTING ENTRY INTO THE BROWNWOOD HAZARD AREA. For tabulations, see Attachments "B" through "F" respectively. Consider Proposed Resolution No. 849, Expressing Outrage Over the Actions and'Attitudes of the'Soviet Union The City Attorney requested that Council take formal action on the resolution. Councilman Dickens moved for adoption of the resolution; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None RESOLUTION NO. 849 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN EXPRESSING OUTRAGE OVER THE ACTIONS AND ATTITUDES OF THE SOVIET UNION; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Approval of Appointment to Parks and Recreation Advisory Board Mayor Cannon requested Council confirmation of his appointment of Charles Washington to the Parks and Recrea- tion Advisory Board. Councilman Johnson moved to confirm Mr. Washington's appointment; Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None 30922 -15 Minutes of the Regular Meeting - September 22, 1983 Mayor Cannon asked Council to let him know if they had any nominations to fill Mr. Ike Hall's position on the Parks and Recreation Advisory Board. An item to make that apppoint- ment will be on the next Council agenda. Adjourn There being no further business to transact, the meeting was adjourned. — 2i, AJ t �- 2 Z. Z! � &/Z � Eileen P. Hall, City Clerk I IT L E. ANNUAL CONTRACT FOR JANITORIAL SERVICES D: 837 -74 \T E: August 9, 1983 2:00 p.m. CITY OF BAYTOWN BID TABULATION EIvi QTY UNIT DESCRIPTION! TOWN E COUNTRY OFFICE FIRST AMERICAN 5F,ITRY Ill l ILDING ASSOCIATED BLDG. UNIT EXTENDED UNIT Pffirr EXTENDED.__ PR IrF "' UM T' PAICF F-XTE140ED PnIff UNIT P91co EXTENDED MCC 1 each JANITORIAL SERVICES FOR THE 797.50 $9 570.00 1 42.00 S16 104 00 Ijq6,00 S14 0• NO BID POLICE DEPARTMENT A14D MUNICIPAL COURT, per specifications. TOTAL - A$9,570.00* $16,104.00 $14,352.00 OFIIVFRY As required As Required As Required _ SPECIAl C011DITIOPc *Has forfeited the bid by *Did not send in their reques . spec. sheet Bids mailed to ten vendors and seven responded to the bid packet. GROSS TOTAL LESS DISCOUNT NET TOTAL TERMS DELIVERY _ TITLE: CITY OF L)aYTOWN ANNUAL CONTRACT FOR JANITORIAL SERVICES BID TABULATION ATTACHMENT "A" BID: 837 -74 BATE: August 9 1983 2:00 .m. ITEM QTY UNIT DESCRIPTION JAN I KING SAFEGUARD QUALITY MAINTENANCE FAUSTO NAVARRO UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED untT EXTENDED each JANITORIAL SERVICES POLICE DEPARTMENT AN MUNICIPAL COURT per 997.00 *$12,367-00 1 175.00 $14 100.00 1 126.00 $13,512.00 850.00 10,200.00* 1 1 specifications TOTAL $12,367,00 siAi,loo.00 $13,512.00 10,200.00* DFLIVFRY ASAP Ns Required As Required - - - - - -- SPECIAL-CONDITIONS tThere Is an %Does not initial one eet specs. time fee of or various 1,400.00 reasons I GROSS TOTAL LESS DISCOUNT NET TOTAL TER' DELIVERY CITY OF BAYTOWN TITLE, FRONT END LOADER /BACKHOE BID TABULATION Attachment "c" 31D: 838 -78 )ATE: - 9 -1 -83 2:00 n.m. ITEM QTY UNIT DESCRIPTION GOLDTHWAITES LANSDOWNE -MOODY ENVIRONMENTAL SALES TRINITY VALLEY UNIT EXTENDED UNIT EXTENDED UNIT EXTCNOED UNIT EXTENDED 1 1 each FRONT END LOADER /BACKHOE, NO BID $35.300.00 NO B10 X23,278.00 as per specifications. MODEL: FORD 555 TLB FORD 555 WARRANTY: 1 yr. Parts C Labor 1 Yr. parts E Labor DE 60 Days ARO 5 to 60 Da ARID TOTAL: $35,300.00 $23,278.00 Bids mailed to 15 vendors. 8 responded. GROSS' TOTAL LESS DISCOUNT NET TOTAL TERMS ' nFt_tvFRY FIT L E: ANNUAL TRAFFIC PAINT 3ID: 838-19 )ATE: 9-2-83 2:00 p.m. CITY OF BAYTOWN BID TABULATION Attachment "B" ITEM QTY UNIT DESCRIPTION PIN KLEY SALES CO. ENNIS PAINT SOUTHWESTER MATERIALS uNly PRIrF EXTENDED PRICE UNIT PRIrr EXTENDED PRICE UNIT PRICE EXTENDED PRICr UNI T PR IrF EXTENDED PRICE ANNUAL TRAFFIC PAINT as per specifications 1 600 gal. White Traffic Paint 5.978 S 3,586.80 9.89 5,934.00 WPT -8F l.a. 600 gal. White Traffic Paint 5.89 $ 3,534.00 WPT -7, D -9 -1 2 1,200 gal. Yellow Traffic Paint 6.056 $ 7,267.20 9.99 $11,988.00 YPT -8F 2.a. 1,200 gal. Yellow Traffic Paint 5.96 $ 7,152.00 YPT -7, D -9 -1. BRAND: BALTIMORE ENNIS PAI T REDLAND FRISMO SOLVENT: TOLULENE TOLULENE MEK DELIVERY: 15 -30 Days ARO As Specified 30 Da vs ARO TOTAL: $10,686.00 $10,854.00 $17,922.00 Bids were mailed to 7 vendors 3 responded. GROSS TOTAL LESS DISCOUNT NET TOTAL TERM FIT L E. SIDE LOADING SOLID WASTE COLLECTION VEHICLE 31D: 838 -77 ) ATE: August 31, 1983 2:00 p.m. CITY OF BAYTOWN BID TABULATION Attachment "D" ITEM QTY UNIT DESCRIPTION BENJAMIN FELD 6 ASSOC. DUNCAN EQT. INC. JIM BALL INTL. UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED uniT EXTENDED 1 1 each SIDE 6 8.00 NO BID NO B IQ COLLECTION VFHICIF, aq per s ecifications MODEL: lH with MAXON 19506 f)FIIVFRY! 17171 Days o; ARQ TOTAL $67,598.00• Bids were sent to 7 vendors 3 responded, 2 no bids. GROSS TOTAL LESS DISCOUNT NET TOTAL TERMS DELIVERY ITLE: FRONT END LOADER /BACKHOE ID: 838 -78 ATE: 9 -1 -83 2:00 p.m. CITY OF BAYTOWN BID TABULATION TEM QTY UNIT DESCRIPTION IDS HYCO EQUIPMENT CO. CASE POWER E EQUIPMENT SOUTHERN TRACTOR NI EXTENDED UNIT EXTENDED UNIT EXTCNDED UNIT CXTENDED 1 1 each FRONT END LOADER /BACKHOE NO BID $22,898.00 $30,1811.00. NO BID as per specifications. MODEL: JOHN DEERI 3108 CASE 1580 D WARRANTY: i Yr. Paris 6 Labor 1Yr. Parts & Labor DELIVERY: 30 -45 Da ARD 30 Days AR TOTAL • $22,898.00 $30,184.00* Bids were mailed to 15 vendors, 8 responded. GROSS TOTAL LESS DISCOUNT NET TOTAL " TE R IVI f%r-2 ftkpd�hw TITLE: 3/4 TON LONG BED PICKUP TRUCK BID: #838-75 -- DATE: August 15, 1983 2:00 p.m. CITY OF BAYTOWN BID TABULATION Attachment "F" ITEM QTY UNIT DESCRIPTION BAYSHORE DODGE TOYOT UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED UNI EXTENOEO 1 1 ea 3/4 TON LONG BED PICKUP TRUCK 680. 680 9-118�-OO AA-qA 10.09L34 $10 096-34 ALTERNATE: Paint the Truck $' 240.00 0.00 ama ed Trucl, $ 783.35 le placement value TOTAL $9,680.33 $10,272.31 slo,o96.34 ALTERNATE $9,920-.33 10 622.31 $10,096-34 DELIVERY IMMEDIATELY 10 DAYS IN STOCK Bids were mailed and three vendors GROSS TOTAL LESS DISCOUNT NET TOTAL TERMS nF:I IVFRY I T L E: t oilmen t 10: y 28 SATE. 8/18/83 BID TABULATION I,,h., VIAA Prnsner Bros_ Uranus Palton Attachment "E" rEM OTY DESCRIPTION EXfEN-50— RxTrN UNIT EXTTN0T0 UNIT EXTENOEO UNIT UNIT­ fE 0 UNIT PEI_cc I?BICF PRIDE PI .f� PRICE PRICE PRWE Pala .Pf?i F -- E UC Geneva Clark' 1020 Dailey St. 9,724.00 9.790.00 9,052.86 #83 -04 -03 ,. Mary Negrete Garcia 1715 W. Humble 6,926.00 7,915.00 73043.85 #83 -01 -01 Odia_Bates 1215 Carver 7,282.00 7,765.00 7,078.23 #83 -03 -02 w VI�UO3 I U 114 LESS DISC. NET IOTA L nFl JIFRY