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1983 08 25 CC Minutes30825 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN August 25, 1983 The City Council of the City of Baytown, Texas, net in regular session on Thursday, August 25, 1983, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following attendance: Fred T. Philips Jimmy Johnson Perry Simmons Roy L. Fuller Gerald Dickens Mary E. Wilbanks Allen Cannon Fritz Lanham Larry Patterson Randy Strong Lynda Kilgore Councilman Councilman Councilman Councilman Councilman Councilwoman Mayor City Manager Assistant City Manager City Attorney Deputy City Clerk The meeting was called to order with a quorum present. After the invocation was offered, the following business was transacted: Mayor Cannon informed the Council and the audience that he would not be following the exact order of the agenda due to pressing obligations of some of the participants. Mayor Cannon stated that there were some very emotional items on the agenda, and people in the audience with differ- ing opinions. He stated that everyone would have an oppor- tunity to speak, but that he expected the audience to remain in order and respect the opinion of the persons speaking. Mayor Cannon then read a statement from the Mayor's Office addressing the citizens of Baytown regarding the impact of Hurricane Alicia. He stated that he was thankful that there were no deaths or major injuries. He expressed concern for those who suffered major damage. Mayor Cannon then expressed his appreciation to the many groups involved in rescue work, volunteers, city employees and various departments of the city, the Department of Public Safety, Harris County employees, Texas Alcoholic Beverage Commission Agents, and to the citizens for their patience in these trying times. Mayor Cannon then recognized Congressman Jack Fields who addressed the audience. Congressman Fields stated that he had toured the City of Baytown and had seen the devasta- tion. He stated that he wanted to give his total commitment in any way that he could. Congressman Fields stated that his office had been in constant communication with the City of Baytown, with FEMA, the National Flood Insurance Program, and many others. He encouraged the Council and the City to contact his office in any instance that they could be of help. Congressman Fields then made a commitment to the Council and the citizens of Baytown to provide the maximum effort and maximum representation. 30825 -2 Minutes of the Regular Meeting - August 25, 1983 Consider Minutes 'for the Regular Meeting Held August '11, 1983 Councilman Philips moved for approval of the minutes for the meeting held August 11, 1983; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None Consider Proposed Ordinance No. 30825 -2, suspending the Issuance of Building Permits and Prohibiting the Occupancy of Structures Within the Brownwood Area Mr. Lanham stated to Council that as everyone was aware, the Brownwood area was almost totally devastated by the Hurricane. Due to the extent of the damage, the debris that has filled the ditches and streets, the dead fish, the raw sewage and the contaminated waters in that area, the Administration asked that quick action be taken in suspending the issuance of building permits and prohibiting the occupancy of structures. Mr. Lanham asked that City Attorney, Randy Strong, explain the proposed ordinance in detail to the Council and to the audience. Randy Strong stated that under the Charter and State Law the City has broad powers to protect public health, safety and welfare. In the Brownwood situation, a substantial safety and health problem has been determined that indicates the need to take this action. The ordinance does two major things. The first is that it authorizes the City Administra- tion to suspend on a temporary basis, building permits for any erections or repairs going on in the Brownwood hazard area. Also, the ordinance prohibits the occupancy of any structure within the Brownwood hazard area. At this point, the City Attorney referred to the map that was posted behind the Council Chambers that described exactly what was being referred to as the hazard area. Councilman Johnson stated that City Attorney, Randy Strong, had used the word temporary, but that that word did not appear in the ordinance. Mr. Strong stated that the word suspending took care of this but that Council could change the ordinance to read as they wished, and could even put a time limit on it. However, he pointed out that the time limit may need to be extended if necessary. Councilman Johnson agreed that he would like to put a time limit on the ordinance and look at it again later. Mayor Cannon stated that at this point he did not feel that he had enough information to know whether this should be a permanent suspension. He added that he knew it should be done on a temporary basis because of the health factors involved, but that there were still so many unanswered questions making it difficult to make a definite decision at this time. 30825 -3 Minutes of the Regular Meeting - August 25, 1983 Councilman Dickens stated that he wasn't concerned with the length of the temporary suspension, but that he had a problem with the word "occupancy" in the ordinance. His concern was with the people who still live in that area, and what provisions will be made if those people decide that they do not want to leave voluntarily. Councilman Fuller stated that the ordinance specified the penalty for this. Councilman Simmons asked the City Attorney if he thought it would be advisable to have a public hearing with the residents of Brownwood sometime before a final decision is made on any long term solutions. He stated that this might help to avoid any legal problems down the line. The Council was in agreement with this. Mrs. Jean Shepherd, President of the Brownwood Civic Association, asked if the Brownwood residents could be heard before Council acted on the ordinance. Council agreed to this, and Mayor Cannon asked that all those wanting to address Council line up from the podium. The first person to speak was Mrs. Jean Shepherd, 148 Linwood Drive, President of the Brownwood Civic Association. Mrs. Shepherd stated that she felt that the Council was premature to think about a permanent suspension of building permits, though she did feel that a temporary suspension was absolutely necessary due to the sewer situation. She added that the raw sewage in the Brownwood area was not from the lift stations in the hazard area but from the Cabiness Lift Station. Mrs. Shepherd stated that she had been in touch with the Engineering Department and had been told that the reason this lift station could not be repaired was a lack of electricity in the area. Mrs. Shepherd told Council that so many people are so desperate to find one little thing that belongs to them that they are trying to go down there even with the sewage problem. This is another reason for the temporary suspension that the ordinance would provide. However, she stated that since this is the only chance some people have to have a home she would ask Council to please wait until all the programs have been looked into before anything is done on a permanent basis. Council then heard from each of the Brownwood residents who wanted to address Council. Some of the residents said they would not rebuild regardless of what City Council decides. Others wanted the chance to rebuild. Some of the residents suggested construction of a levee or dike to hold back the bays. Some simply urged City Council to take quick action, and others wanted to wait until more information is gathered. The one thing that most of the residents expressed concern about was the problem with looting. Mr. Lanham reported that extra patrols are continuing in that area. Chief Henscey added that there are three officers on each shift assigned to the Brownwood area, and that there are two boats from Harris County's Marine Division Sheriff Depart- ment patrolling the bay. Mr. Lanham then informed Council that a meeting was to be held Sunday afternoon, August 28, at 2:00 p.m. at Robert E. Lee High School where representatives from the Federal and State agencies would discuss and answer questions about 30825 -4 Minutes of the Regular Meeting - August 25, 1983 programs that could make it easier for Brownwood homeowners. Council agreed that they should attend this meeting to acquire more information before taking any permanent action. The Brownwood residents were in favor of this. Councilman Johnson then made the motion to approve the ordinance to suspend the building permits and occupancy of structures for a two week period which would also give the Administration an opportunity to get information and cost estimates to be presented to Council at the next meeting. Councilman Fuller seconded the motion. Councilman Simmons stated that he would like to see a few words added to the motion that stated that adequate protection be given to the entrance and exit to that area. Councilman Johnson stated that he would add that to the motion. Mr. Lanham inquired if that meant setting up roadblocks again. Council informed him that roadblocks and whatever else necessary to protect the area should be done. Councilman Johnson stated the motion again to suspend the building permits and occupancy of structures for a period of two weeks and to provide adequate protection to the entrance and exit to the hazard area. Councilman Fuller seconded the new motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None ORDINANCE NO. 3669 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN DECLARING THE BROWNWOOD AREA A HEALTH AND SAFETY HAZARD; SUSPENDING THE ISSUANCE OF BUILDING PERMITS WITHIN THE BROWNWOOD AREA; PROHIBITING THE OCCUPANCY OF STRUCTURES WITHIN BROWNWOOD; CONTAINING A PENALTY CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. Mayor Cannon then called for a ten minute recess. Mayor Cannon called the meeting to order after a ten minute recess. Consider Request' 'from F'irs't American Bank for Curb Openings Mr. Lanham stated that Council had been provided with a copy of a drawing on this opening and a letter requesting a variance in the regulations of the City regarding driveway openings. There is presently a driveway of 115 feet, whereas the new paving cut will be 68 feet. At this point Mr. Gorden Wilson who is the bank's architect for the drive -in windows addressed Council. Mr. Wilson provided a larger drawing of the curb openings and explained the plans in detail. Mayor Cannon asked if this would involve an exit onto Decker Drive. Mr. Wilson responded that there would only be an entrance on Decker. 30825 -5 Minutes of the Regular Meeting - August 25, 1983 Councilman Philips made the motion to accept this request for a variance. The motion was seconded by Councilman Dickens. The vote follows: Ayes: Council members Philips, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None Abstained: Councilman Johnson Jean Shepherd Will Appear Jean Shepherd, President of Brownwood Civic Association, addressed the Council. She stated that she had worked with the Police Department and the Public Works Department for many evacuations in the Brownwood area throughout the years. On some of the occasions the work has been minimal. In others, it was more serious. She stated that they had never had to go through what they endured last Wednesday and Thursday. Mrs. Shepherd stated that when you take crews of men away from their families and put them in a situation where they are risking their lives to rescue people who are stranded, there is no way to say thank you. She said that is why she asked to appear before Council to tell them that while some people thought it was being overplayed, and some people thought they might be in the way, there was a group of men out taking care of every part of our city. Mrs. Shep -ierd said that she felt that Council should be proud of these men as well as this entire city should be, because they are the "greatest bunch of heros we have." Councilman Johnson added that while compliments were being handed out he wanted to compliment the group of city employees who were out in the Roseland Oaks area at 5:00 in the morning on Friday until dark. He also added that the area churches in coordination with the Red Cross and Civil Defense are doing a great job. Fletcher Hickerson, Director of Civil Defense, addressed the Council. He stated that all of these groups of people had worked together in a wonderful way, and were still working. He reported that a meeting of all the volunteer groups had been held and a service had been set up at the Chamber of Commerce whereby a list could be provided of all the volunteer organizations and the services they perform. Mr. Hickerson added that the spirit in this city was one to be proud of. Mayor Cannon asked if Council would like to go ahead and reschedule the budget work sessions that had been cancelled due to Hurricane Alicia. Mr. Lanham added that some of the expenditures that the city was incurring as a result of the storm would have an impact on the budget. He felt that the work sessions could be scheduled, but that there would probably be some changes. Council decided to meet on Tuesday, September 6, and Wednesday, September 7, from 4:00 until 6:30 p.m. 30825 -6 Minutes of the Regular Meeting - August 25, 1983 Hold Publ'i'c Hearing' 'on 1'9'8'3' =8'4' 'Ci'ty' 'of' Baytown: Budget' '(7 : 00 p.m. ) The public hearing was scheduled for 7:00 p.m. but was delayed due to the Brownwood issue. Mayor Cannon called the public hearing on the proposed 1983 -84 City of Baytown Budget to order at 8:55 p.m. The Mayor indicated that everyone present desiring to testify at the public hearing should sign the register provided in the lobby since this register would provide the speaking order for the hearing. Mayor Cannon explained that the purpose of the hearing was to receive public input regarding this 1983 -84 proposed budget. He stated that anyone desiring to provide input would be allowed to do so, and he encouraged anyone desiring to speak to be as brief and to the point as possible. Mayor Cannon then asked that Mr. Lanham summarize the proposed budget. Mr. Lanham explained that Council had received the recommended budget which totals $29,727,648 which is almost $800,000 below the current budget which is a reduction of about 2.6 percent. Certain reductions in numbers of employees and the changing of some full time positions to part time positions is being recommended. The result of these changes in dollars is about $335,000. Some of these changes will result in changes in procedures such as the collection of garbage. More details will be presented in the budget work sessions. Mr. Lanham stated that a minimal pay increase for employees is being recommended. Administration looked at industry and other cities as well as anticipated revenues and budget needs and came up with three (3 %) percent with no step increases. No provision was made in the proposed budget for selling bonds, but Mr. Lanham stated that in the budget message he had recommended to Council that they consider the sale of bonds and raising taxes two cents. He stated that the City is behind on the capital improvements program and there are needs that need to be addressed with regard to water tower and to sewer system improvements. Mr. Lanham stated that it was being recommended that sewer rates be increased by fifteen (15 %) percent. The budget that was submitted to Council earlier could be financed without a tax increase based on the antici- pated revenues and the anticipated year end balances that were being dealt with at that time. Now, because of the result of the hurricane there will be expenses because of the amount of overtime city employees are putting in, resulting in a substantial reduction in the year end balance that was first projected. Councilman Simmons asked a question concerning employee and dependent coverage, hospitalization coverage. He stated that he understood that presently it is approximately $700,000 per year and that there could possible be a $300,000 premium increase. He asked if this had been taken into consideration in the new budget. Mr. Lanham responded that the city had used a forty (40 %) percent increase in figuring the budget but that a letter from TML had just been received stating that the increase will only be twenty seven (27 %) percent. Mayor Cannon recognized Mr. Lawrence Riley, representing the Library Board of Sterling Municipal Library. Mr. Riley was the only person to sign the register to address the Council. He stated that the economic slump of the country promoted more use of the Library. Mr. Riley informed Council 30825 -7 Minutes of the Regular Meeting - August 25, 1983 that use of Sterling Library is up twenty -seven (27 %) percent over last year. He stated that the Library Board was aware of the effort that was put into preparing the new budget, and the Board wanted the Council to know that they could accept the budget as it applies to them. Mr. Riley asked Council to allow him to say a few words apart from the comments concerning the Library. He took this opportunity to express his thanks and appreciation for the fine job being done by all the city employees and volunteer groups. There being no further discussion to be brought before Council, Mayor Cannon closed the public hearing. Receive Petitions There were no petitions to be presented to Council. City Manager's Report Mr. Lanham began his report by stating that it was a great honor and privilege for him to be able to serve with the people that Council has been hearing about tonight. He added that these people are the greatest bunch of city employees that any city has, and he takes a great deal of pride in being a part of this organization. Mr. Lanham stated that his City Manager's Report would be primarily related to the Hurricane and the status of the city facilities in terms of getting service restored. He stated that the water plant was hit by a tornado and was out of service on Thursday morning. At first it was thought that it would be out of service for months, but Norman Dykes, City Engineer, and his people were able to have the water plant back in service by Friday night. During the time that the plant was down, Houston Lighting and Power restored service to two wells, and Exxon agreed to let the city tie in to their facilities. Sanitary Sewer System - All three of the plants were out of service for several days and virtually all of the lift stations were out of service. Houston Lighting and Power was provided with a list of these lift stations and was asked to give priority to them because water and sewer services involve the public health. He added that at this time all three plants are in operation and thirty -three lift stations are in operation. With the exception of one lift station, the only other stations not in service are the seven in the Brownwood area. Traffic Signals - Mr. Lanham informed Council that seventy -one (71) signals are back in operation, only one having no power. Brush Clearance - The clearance of brush has been the job that has been concentrated on during the last few days, after getting water and sewer services back on. Mr. Lanham asked that Norman Dykes approach Council and give details on what is being done to take care of the brush problem. Mr. 30825 -8 Minutes of the Regular Meeting - August 25, 1983 Dykes stated that the city units are being assisted by employees from other cities and by others contracted by the Purchasing Department. He informed the Council that if all the equipment promised comes through, the job could be com- pleted in about two weeks. The Administration feels that because of the fire hazard involved, this-work should be completed as soon as possible. Mr. Dykes stated that the fact that many of the citizens are hauling their own brush to the sites that have been made available by the city is really helping. Councilman Simmons asked if the work being contracted was by the cubic yard. Mr. Lanham responded that at this time it was being done on an hourly basis. The city employees will oversee the work being done by these contractors. He stated that with all the equipment and people involved, the cost is being estimated at about $31,000 a day, which includes about twenty (20) crews with five (5) people to a crew. Mr. Lanham asked that Council take action approving these emergency expenditures that have been made and that are committed. Councilman Johnson made the motion to approve these expenditures. Councilman Philips asked if there were funds in the contingency fund to draw on. Mr. Lanham responded that there was about $450,000 remaining in the contingency fund, and at the end of the year there should be about $1,200,000 including the $450,000, so there should be funds for this. However, this can certainly have an impact on revenues that you will have to fund next year's budget. Councilman Philips stated that he was certainly behind the City Manager and approved of what had been done so far. Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None Councilman Johnson then asked if he could make a few comments. He asked if the City could possibly remove brush and debris from the Hill of Rest Cemetery and from an undedicated street off of Kilgore Road. Mr. Lanham stated that this could be done. Consider Proposed Ordinance, Authorizing Contract with Bayshore Community' Development' for' Transportation Services Mr. Lanham stated that a contract had been prepared which would provide the $3,000 needed by this organization for the month of September. Bayshore Community Development had not had a chance to read the contract before the Council meeting, so Mr. Lanham asked that Council approve this contract subject to Bayshore Community Development signing the contract. Mr. Lanham stated that this should be done with the understanding that this is not a commitment for future funding. Councilman Philips moved that this proposed ordinance be approved. Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None 30825 -9 Minutes of the Regular Meeting - August 25, 1983 ORDINANCE NO. 3670 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO A CONTRACT WITH BAYSHORE COMMUNITY DEVELOPMENT, INC. FOR THE OPERATION AND MAINTENANCE OF A TRANSPORTATION PROGRAM AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. At this point, Mr. Jim Schaefer, District Manager of Houston Lighting & Power Company, addressed the Council. Mr. Schaefer stated that his company along with this area, sustained some of the worst damage that any electric utility company had ever sustained in any type of storm. He stated that the damage was much greater than from Hurricane Carla. Mr. Schaefer reported that Houston Lighting and Power has in access of 1,400,000 residential customers and when the hurricane was over last Thursday morning about 11:30 a.m., there was an estimated 750,000 customers without electrical service throughout the system. It was estimated that in the Baytown area alone, ninety -five (95 %) percent of the customers were without service that first day. He commented on the cooperation that the company received from city government and city officials in the restoration effort. Mr. Schaefer stated that at the present time service has been restored to about eighty -five (85 %) percent of all the service area, and by Sunday, ninety -nine (99 %) percent of the area should be restored to service. There will be a few scattered customers and scattered problems, but these will be taken care of as soon as possible. Appraisal Review Board Report Mr. Lanham asked Mr. Paul Storck to give Council a summary of this report. Mr. Lanham stated that the total appraised value of all the property is $1,782,062,190 and the total assessed evaluation is $1,608,012,535. The reason for this difference is homestead exemptions and senior citizen exemptions. Mr. Storck stated that the banks are not included in this report. He added that the Supreme Court struck down the method of evaluating the banks that had been used for a number of years so that has cost the city presently in tax dollars approximately $100,000. Mr. Storck stated that the City and some of the other appraisal divisions are waiting for the City of Houston to come up with certain guidelines so that the banks can be taxed. When the guidelines are received a supplemental tax roll will be issued to cover the banks. Councilwoman Wilbanks moved for acceptance of the report. Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None Mayor Cannon expressed his appreciation to Paul Storck and the Appraisal Board for the job that they have done. 30825 -10 Minutes of the Regular Meeting - August 25, 1983 Consider Proposed Tax Rate Mr. Lanham asked that the City Attorney, Randy Strong, review the options with Council regarding the requirement for hearings and notices and that sort of thing. Randy Strong informed Council that under the new Texas Property Tax Code that has been in effect the last few years, a governing body can adopt a final, actual tax rate that is an increase of up to three percent more than the calculated effective tax rate. If Council does not increase over this figure by more than three percent, then no public hearing is required. If an increase of more than three percent is contemplated then there is a need for a public hearing. Mr. Strong stated that under the statute, Council must take a record vote as to the possible intent of adopting an increase of more than three percent. He stated that this item being discussed is not a final vote on what the tax rate will be. Councilman Simmons asked what proposed tax rate is being considered. Mr. Lanham suggested that Council consider five (5) cents. Mr. Lanham stated that the present tax rate is fifty -seven cents. This five cent increase would bring the rate to sixty -two cents. Councilman Philips asked what the yield per penny would be. Mayor Cannon stated that Council would go on with the next few agenda items while this amount could be figured by Pat Tobin, Director of Finance. Mayor Cannon returned to this item after the figures had been calculated. Mr. Lanham read the figures to Council stating that one cent yields $154,000 in tax revenue and $41,000 in industrial district revenue or a total of $195,000. This would mean that five cents would yield about $950,000. Councilman Simmons made the motion to approve the recommended proposed tax rate. Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Fuller Mayor cannon Nays: None Abstained: Councilman Gerald Dickens Absent: Councilman Fred Philips Consider Proposed Resolution, Confirming the Declaration Of an Emergency as' 'a Result 'o'f Hurricane Alicia: ' ' ' Consider Proposed Resolution, Confirming the Declaration Of a Disaster as' 'ac Result of Hurricane' Alicia Mr. Lanham suggested that Council consider these two proposed resolutions at the same time. He stated that these are legal requirements, and he recommended that they be approved. Councilman Simmons made the motion to approve both of the proposed resolutions. Councilman Johnson seconded the motion. The vote follows: Minutes of the Regular Meeting - August 251 1983 Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None RESOLUTION NO. 844 30825 -11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, CONFIRMING THE DECLARATION BY THE ASSISTANT EMER- GENCY MANAGEMENT AND PREPAREDNESS DIRECTOR AND THE EMERGENCY MANAGEMENT AND PREPAREDNESS COORDINATOR OF THE EXISTENCE OF AN EMERGENCY ON THE 17TH DAY OF AUGUST, 1983. RESOLUTION NO. 845 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, CONFIRMING THE DECLARATION BY THE ASSISTANT EMER- GENCY MANAGEMENT AND PREPAREDNESS DIRECTOR AND THE EMERGENCY MANAGEMENT AND PREPAREDNESS COORDINATOR OF THE EXISTENCE OF A DISASTER ON THE 18TH DAY OF AUGUST, 1983. Discuss Drainage Problem on Windy Lane Mr. Lanham asked that Norman Dykes discuss this matter with Council. Mr. Dykes informed Council that there is a drainage ditch on the property where the mobile home park is located. He stated that there is not a dedicated drainage easement there although this ditch has been there for many years. Mr. Dykes said that he felt that the drainage problem on Windy Lane could be solved if this ditch could be cleaned out. He stated that he talked to the manager of the mobile home park and that they would be willing to grant an easement or give the City permission to go in and clean the ditch. Mr. Dykes said this could be taken care of subject to the City getting an easement from the property owner or legal permission. Councilman Johnson made the motion to approve this work subject to getting an easement. Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None Consider Application from Baytown Housing Authority for Fifty (S0) Units Under the Section 8' Existing* Housing Program Mr. Lanham stated that the Mayor had received a letter from HUD indicating that they are considering an application from the local housing authority for housing assistance for fifty units under Section 8 Existing Housing Program. Section 8 is the rent subsidy whereby the housing authority leases houses, single family residences, from owners in the community and rents them to those who qualify for this housing program. There are already four hundred of these in Baytown now. Mr. Lanham stated that he felt this program had worked well -- much better than the conventional public housing. 30825 -12 Minutes of the Regular Meeting - August 25, 1983 At this point Mr. Bill Eiland addressed the Council. He gave them information on how this is handled and an idea of the guidelines that have to be met. Mr. Eiland asked Council if they would request in a letter to HUD, the possibility of using some of these units on an emergency basis for some of the people who have been misplaced because of the storm. Councilman Dickens made the motion to approve the application from Baytown Housing Authority for fifty units under the Section 8 Existing Housing Program and for the application to be accompanied by a letter inquiring if storm victims could qualify for this assistance. Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None Consider approval of Change in Scope of Work Regarding Central District Sanitary Sewer - SSES Mr. Lanham asked Norman Dykes, City Engineer, to present this item to Council. Mr. Dykes stated that in the Central District the condition of the sewer system is being tested. The subcontractor has notified the Engineering Department that they have a cost underrun due to some overhead reduction of forty to fifty thousand dollars. This project was set up several years ago and there was one district in the older section of town that was just barely not eligible at that time and now it is. He stated that this is simply a request to change the scope of the work to include this additional area. The estimated cost of this work would be about $38,000. Mr. Lanham stated that there have been sewer problems in that area and he feels that this should be approved. Councilman Fuller made the motion to approve this change in scope of work regarding the Central District Sanitary Sewer. Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks Fuller and Dickens Mayor Cannon Nays: None Consider Authorizing the City Manager to Make Application For A STEP Grant Mr. Lanham stated that Baytown, along with a number of other cities was invited to submit an application for STEP Grant. The application that has been prepared has been directed toward DWI's. It provides four officers to be paid regular duty time three nights a week. The Administration feels that it is unlikely that the City of Baytown can get a grant because the Police Department is doing a good job in this area. Mr. Lanham provided Council with some information to give them an idea of just how good the Police Department is doing. He informed Council that last year through the month of July there were 192 arrests. 30825 -13 Minutes of the Regular Meeting - August 25, 1983 This year there have been 455. Mr. Lanham stated that one of the disadvantages of this is that the City has to agree that officers will work certain locations which are listed on the application. These locations are referred to as sites which are Bayway Drive, Garth Road, Baker Road and Alexander Drive. Mr. Lanham then told Council that the application had been sent in with a letter stating that the issue had not been before Council and would have to come before the Council before it could be finally considered. Mr. Lanham stated that if we get an offer and there are stipulations that can't be lived with, then it can be rejected. Councilman Simmons asked Chief Henscey if this program would impair his operation in any way. Chief Henscey responded that it would depend on how restrictive the state is going to be on the officers working the program. Councilwoman Wilbanks moved to approve the submitting of this application, and look at the stipulations when it is returned. Councilman Dickens seconded the motion. The vote follows: Ayes: Council members Simmons, Wilbanks, Fuller, Dickens Mayor Cannon Nays: Councilman Johnson Absent: Councilman Philips Consider Request of a Citizen on E. Lynchburg - Cedar Bayou Road for Annexation Mr. Lanham informed Council that the Administration had received a letter from Mr. John Singer who lives on East Lynchburg - Cedar Bayou Road requesting annexation of that area. Mr. Singer is primarily interested in City utility services. The estimated cost of providing water and sewer services to the property owners along that street is about $86,000. Mr. Lanham feels that this is an area that will someday be in the city, but at this point, with all the other needs of the city, the Administration recommends against considering annexation of this area. Councilman Simmons asked if there was an estimate of how long it would take to receive this type of investment. Mr. Lanham stated that there really wasn't at this time. He stated that he felt that it would not be an economical thing to do. Council took no action on this request at this time. Consider Harris County Flood Control Request for Additional Right of Way for Improvements to Flood Control Ditch Through Walker Park Mr. Lanham stated that the Flood to make some improvements in the east Stream just north of Walker Park. He problem is occurring on the north sid, widen it and put a better slope on it erosion problem. Control District wants fork of Goose Creek stated that an erosion e, and they plan to to take care of the 30825 -14 Minutes of the Regular Meeting - August 25, 1983 Councilwoman Wilbanks stated that the county had been looking at this for about two years now, and the residents are anxious to see something done because of the larger flow of water that is coming through the stream of the creek from the Rollingbrook and Allenbrook area. Mr. Lanham stated that this is definitely something that is needed. Councilwoman Wilbanks moved to enter into this agreement with Harris County Flood Control District. Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None Absent: Councilman Philips Council did not discuss the item on the agenda on zoning. They decided to put this off until October. Consider Repairs to Baker Road and Barnes Street Elevated Water Storage Tanks Mr. Lanham stated that these are repairs that are not really related to the hurricane and asked that Norman Dykes present this to Council. Mr. Dykes stated that in-last year's budget there was $45,000 for necessary repairs to the water tower on Baker Road and also on Barnes Street. An inspector has checked these, and he reports that at Baker Road there are nuts and bolts on the access ladder and handrails that need to be replaced, and some painting needs to be done. At the Barnes Street location there are some pits that need to be welded, the tank needs to be cleaned and the surface sandblasted, and painted.inside and out. Mr. Dykes stated that all the water towers need to be kept in good condition in order to meet the requirements for elevated storage. He asked the permission of Council to go out for bids for this work. Councilman Johnson made the motion to proceed with this. The motion was seconded by Councilwoman Wilbanks. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None Absent: Councilman Philips Consent Agenda The Administration requested that Item "c" on the Consent Agenda be omitted. Council considered the Consent Agenda as follows: 30825 -15 Minutes of the Regular Meeting - August 25, 1983 a. Proposed Ordinance No. 30825 -3, will award the annual contract for janitorial services for the Police Department and the Municipal Court. Ten (10) bids were mailed to vendors. Eight (8) were received. Town and Country Office Cleaning Company submitted the low bid of $9,570 per year. Council had budgeted $9,600 for this contract. We recommend approval of Proposed Ordinance No. 30825 -3. b. Proposed Ordinance No. 30825 -4, will award the bid on 3/4 ton long bed truck for the animal control division. This is to replace the animal control truck which was totaled in an accident. Bids were mailed to five (5) vendors and three (3) bids were received. San Jacinto Ford submitted the low bid of $9,488.96. Council had budgeted $14,300 for this purchase. We recommend approval of Proposed Ordinance No. 30825 -4. Councilman Johnson moved that the Consent Agenda be approved. Councilman Dickens seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None Absent: Councilman Philips ORDINANCE NO. 3671 AN ORDINANCE ACCEPTING THE BID OF TOWN AND COUNTRY OFFICE CLEANING FOR THE ANNUAL CONTRACT FOR JANITORIAL SERVICES AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF NINE THOUSAND FIVE HUNDRED SEVENTY AND N01100 ($9,570.00) DOLLARS. (Proposed Ordinance No. 30825 -3) ORDINANCE NO. 3672 AN ORDINANCE ACCEPTING THE BID OF SAN JACINTO FORD FOR THE PURCHASE OF ONE 3/4 TON LONG BED PICKUP TRUCK AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF NINE THOUSAND FOUR HUNDRED EIGHTY EIGHT AND 96/100 ($9,488.96) DOLLARS. (Proposed Ordinance No. 30825 -4) For tabulation of bid items, see Attachment "A" through "B" respectively. Consider Appointments to Parks and Recreation Advisory Board Mayor Cannon stated that these are appointments made by the Mayor. He reappointed Mr. Henry Armstrong as member. 30825 -16 Minutes of the Regular Meeting - August 25, 1983 Mr. Washington had not been contacted, and Mayor Cannon stated that he would like to talk to him before making the reappoint- ment. He asked that Council approve the reappointment of Mr. Henry Armstrong to the Parks and Recreation Advisory Board. Councilwoman Wilbanks made the motion which was seconded by Councilman Fuller. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None Absent: Councilman Philips Adj ourn There being no further business to be transacted, the meeting was adjourned. LyndaAilgore, Depulty City Clerk Approved By: C Eileen P. Hall, City Clerk NE TITLE. ANNUAL CONTRACT FOR JANITORIAL SERVICES BID: 837 -74 DATE: August 9, 1983 2:00 p.m. _ CITY OF BAYTOWN BID TABULATION Attachment "A" ITEM QTY UNIT DESCRIPTION JAN I KING SAFEGUARD QUALITY MAINTENANCE FAUSTO NAVARRO UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED 1 1 each JANITORIAL SERVIC 997.00 $12 367.00 1,175-00 $149100-00 1 126.00 $13,512.00 850.00 10,200.00* POLICE DEPARTMENT AND MUNICIPAL COURT per specifications TOTAL $12,367.00 $14,ioo.00 $13,512.00 10,200.00* DELIVERY ASAP ks Required As Required ------- i SPECIAL CONDITIONS There is an Does not nitial one eet specs. ime fee of 11,400.00 or various easons GROSS TOTAL LESS DISCOUNT NET TOTAL TERMS DELIVERY ME TITLE: ANNUAL CONTRACT FOR JANITORIAL SERVICES BID: 837 -74 DATE- August 9, 1983 2:00 p.m. CITY OF BAYTOWN BID TABULATION NE ITEM QTY UNIT DESCRIPTION TOWN & COUNTRY OFFICE FIRST AMERICAN ASSOCIATED BLDG. NIT EXTENDED UNIT EXTENDED` UNIT EXTENDED UNIT EXTENDED 1 1 each JANITORIAL SERVICES FOR THE 797.50 $9,570-00 1 42.00 $16,104.00 i.i96.00 S14as2,00- NO BID POLICE DEPARTMENT AND MUNICIPAL COURT, per specifications. TOTAL $9,570,00 $16,104.00 $14,352.00 nFIIVFRY As Required As Required As Required S-PECIAL CONDITIONS *Did not send in spec. sheet Bids mailed to ten vendors and seven responded to the bid packet. GROSS TOTAL LESS DISCOUNT NET TOTAL TERMS DELIVERY IL TITLE' 3/4 TON LONG BED TRUCK BID; 838 -75 DATE: August 15, 1983 2:00 p.m. CITY OF BAYTOWN BID TABULATION Attachment "B" ITEM QTY UNIT DESCRIPTION BAYSHORE DODGE TOYOTA UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED 1 1 ea 3/4 Ton Long Bed Pickup Truck 9,680.33 $9,680.33 TOTAL $9.680-33 488 DELIVERY Immediately 10 days In stock ALTERNATE: Paint the truck $ 24o.00 50.00 No Bid j Bids mailed to five vendors GROSS TOTAL LESS DISCOUNT NET TOTAL TERMS DELIVERY