Loading...
1983 08 11 CC MinutesMINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN August 11, 1983 The City Council of the regular session on Thursday, in the Council Chamber of the following attendance: Fred T. Philips Jimmy Johnson Perry M. Simmons Roy L. Fuller Gerald Dickens Mary E. Wilbanks Allen Cannon Fritz Lanham Larry Patterson Randy Strong Lynda Kilgore 30811 -1 City of Baytown, Texas, met in August 11, 1983, at 6:30 p.m. Baytown City Hall with the Councilman Councilman Councilman Councilman Councilman Councilwoman Mayor City Manager Assistant City Manager City Attorney Deputy City Clerk The meeting was called to order with a quorum present. After the invocation was offered, the following business was transacted: Consider Minutes for the Regular Meeting Held July 28, 1983 Councilman Johnson requested a change in the minutes omitting his name as seconding the motion to authorize the exchange of easements in Central Heights Park. The minutes should have read that this motion was seconded by Councilman Fuller. Councilman Philips moved for the meeting held July 28, seconded the motion. for approval of the minutes 1983; Councilman Dickens Ayes: Council members Philips, Simmons, Fuller, Dickens and Wilbanks Nays: None Abstained: Councilman Johnson Mayor Cannon Receive Petitions Council was presented with a petition requesting a four way stop sign be placed at the corner of North Burnett Drive and Rollingbrook Street in the Lakewood Subdivision. Also, the petition requested that the deep curve coming into Lake- wood Drive be striped. There were one hundred thirty six signatures on the petition. Mr. Lanham suggested that this petition be referred to the Traffic Commission. At this point Councilman Fuller commented that through the years the traffic density has built up in this area and now there is more traffic due to people trying to avoid the traffic going down Pin Oak to Bayway and having to stop at 30811 -2 Minutes of the Regular Meeting - August 11, 1983 the light there during traffic periods. This is one of the reasons for the increased traffic on Rollingwood. Council- man Fuller stated that he felt this was a reasonable request. Bill McElhannon, a resident of Lakewood, then addressed the Council. He referred to the two sharp curves coming off of Decker onto North Burnett. The construction of these two curves causes people who are speeding to lose control and end up in the yard of a couple of Lakewood residents. Twenty mile per hour signs have been posted at this spot and also a stop sign off Rollingwood. Mr. McElhannon feels that the requests stated in the petition would help to alleviate this problem. Councilman Johnson made the motion that the petition be accepted and referred to the Traffic Committee. Council- woman Wilbanks seconded the motion. The vote follows: Ayes: Council members Philips, Simmons, Wilbanks, Fuller, Johnson and Dickens Mayor Cannon Nays: None At this point Council was presented with a second petition presented by Stanley Nelson with the Bayshore Community Development Program. The petition was a request for emergency funds for the month of September. This program has been operating since April 11, 1983, on funds from Gulf Coast Community Development and funds which have been raised. As of the last day of August, there will be no more funds available from Gulf Coast until sometime in October. The amount of funds needed to operate for the month of September is estimated to be $3,000. Mr. Nelson requested that Council consider this petition as this program has proven to be very helpful to many of the older citizens in the City of Baytown, transporting approximately three thousand people in the City of Baytown and La Porte area during the last few months. He stated that ninety five percent (95 %) of these people have been from the Baytown area. At this point Councilman Philips asked what this $3,000 would be used for. Mr. Nelson replied that it would go toward salaries, supplies, vehicle insurance, telephone service, maintenance, oil and gas. This is based on the last four months operating figures. Councilwoman Wilbanks asked what were the major areas in which people use this transportation service. Mr. Nelson responded that one of the vans operated primarily in the City of Baytown; another operates in the La Porte, Lomax, Shore Acres area and also helps out in the Baytown area. People are transported to shopping areas, medical facilities, social security offices, and social service organizations and activities. Mayor Cannon suggested that this item be put on the agenda for the next Council Meeting. Councilman Philips stated that he hoped Council could find a way to help this problem, but that he would like to see any support provided by the City of Baytown go to the portion of opera- ting costs that applied to Baytown's needs. Councilman Philips suggested that Mr. Nelson also make this request from La Porte. Mr. Nelson stated that La Porte did give the program $2,500. Councilman Philips made the motion to accept the petition. Councilman Fuller seconded the motion. The vote follows: Minutes of the Regular Meeting - August 11, 1983 Ayes: Council members Fuller, Johnson Mayor Cannon Nays: None City Manager's Report Philips, Simmons, Wilbanks, and Dickens 30811 -3 Mr. Lanham stated that Sam Bramlett, President of the Baytown Sesquicentennial Committee, received a letter from the State Commission stating that Baytown's application had been approved. The City was commended on this excellent organization and its master plan of activity scheduled to celebrate Texas's first one hundred fifty years. Drainage work - Mr. Lanham stated that drainage work has continued in spite of the rains. The work on Carlton has been completed, and the work on Garth Road, north of Baker is about seventy percent (70 %) complete. The installa- tion of an outfall pipe to Goose Creek from the west end of Schilling Avenue is about eighty five (85 %) percent complete. 1983 Street Improvement Program - The contractor on this job has indicated that work will commence on Monday, August 15. Quail Hollow Lift Station - The contractor has gotten the materials and is back in operation. This work is expected to be completed by this coming weekend. Sanitary Sewer Line in Fisher Hill area - This line is about sixty percent complete. Annual Employees Picnic - The picnic is scheduled for August 26. Mr. Lanham stated that the Budget had been delivered to Council and asked when they would like to start the budget work sessions. Council decided to hold these work sessions on August 22, 23, and 24 from 4:30 to 6:30 p.m. Council had been provided notices from Christin Hartung, President of TML Region XIV, inviting Council to a meeting of the TML to be held on September 8, 1983, which is the regular Council Meeting time. Mr. Lanham asked Council if they wanted to change the Council meeting in order to attend. Councilman Philips made a motion to maintain the schedule for the Council Meeting on September 8, 1983. Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Simmons, Wilbanks and Johnson Mayor Cannon Nays: Council members Fuller and Dickens 30811 -4 Minutes of the Regular Meeting - August 11, 1983 Hold Public Hearing on the Annexation of Willow Creek Shopping Center, Phase II (7:00 p.m.) Mayor Cannon called the public hearing concerning the annexation of Willow Creek Shopping Center, Phase II to order. The Mayor indicated that everyone present desiring to testify at the public hearing should sign the register provided in the lobby since this register would provide the speaking order for the hearing. There were no names registered and no one in the audience wishing to testify. Mayor Cannon explained that this hearing was called so that citizens could present information for or against this proposed annexation. He also stated that there had been no one to testify at the on- site hearing which was held at 5:30 p.m. At this point Mr. Lanham described the area to be annexed. The property is located just north of the Willowcreek Shopping Center which is at the northwest corner of Garth and Baker Road. The property that is three hundred feet west of the center line on Garth Road is presently in the city limits. This property to be annexed is located just west of that three hundred feet and north of the existing shopping center. It is 2.169 acres of land. Mr. Lanham provided Council with a service plan for providing service to the area. There being no discussion to be brought before Council, Mayor Cannon closed the public hearing. - 0 - At this point, Mayor Cannon stated that he knew of at least two groups present who were not on the agenda but would like to appear before Council. The first person to appear before Council was Mr. Melvin Roark, 1205 Windy Lane. Mr. Roark stated that he had a drainage problem that was causing his home to flood. He stated that the problem is from the utility easement that runs behind his house. The rain water from the Trailer City, located south of him is running onto his property. Mr. Roark asked for Council approval to have drainage work done on the utility easement. He stated that he had fifteen feet of the utility easement on his property. Mr. Roark told Council that some work had been done already, and he had been told that more work would be done to the culverts. Mr. Lanham stated at this point that normally the City does not do drainage work in easements, but the city will need time to study this problem and see what can be done. Mayor Cannon then suggested that this problem be turned over to the Administration and asked them to have a report for Council at the next meeting. The second person to address Council was Mrs. Carry Barry, owner of Barry's Oil House at 4911 N. Main. She was representing a group of small business owners along North Main. Mrs. Barry stated to Council that she realized that when this section of North Main was completed there will be more traffic and their businesses will be rewarded for the inconvenience, but that future rewards will not pay the bills now. One problem pointed out by Mrs. Barry was that the detour signs are misleading since they do not specify the road is open after 6:00 p.m. everyday, causing there to be virtually no traffic at all. Mayor Cannon informed Mrs. Barry that the City is really caught in the middle of all this since it is a county project. Councilman Fuller pointed out that he feels that the Council does have a basic responsibility to the citizens of Baytown even though it is a county project. Councilman Philips then stated that it was is understanding that there was a full time inspector at the site and asked Mrs. Barry if 30811 -5 Minutes of the Regular Meeting - August 11, 1983 she had been in contact with him regarding some of these problems. Mrs. Barry replied that she had not. Councilman Simmons stated that he had been in contact with Mr. Ed Denk, who is Commissioner Fonteno's general superintendent, informing him of some of the problems and asking him if he could have his inspector on this job become more involved. Also, Councilman Simmons asked the Mayor to appoint a committee composed of two council members with an engineering background, two members from the citizens who live in the immediate North Main area, two members representing the contractor, and one member from the County Inspection Department. At this point, Mayor Cannon asked if there was a representative from the construction firm present who would like to address the Council. Mr. Glen Angel addressed Council and answered some of the questions Mrs. Barry had asked. He informed Mrs. Barry that if the rains will allow, they will be able to install the huge box culverts within the next seven working days. He went on to say that by September 1, ninety - five (95 %) percent of the storm sewer should be in, and the temporary road could be opened. At this point Mr. Charles Froust, 4806 North Main, addressed Council. He stated that he felt there had been a real lack of communication between the contractor and the businesses along North Main, and he felt that a committee as proposed by Councilman Simmons might help with this problem. Mayor Cannon asked if everyone involved was in agreement as to the forming of this committee. He was told by all involved that they were in favor of this. Mayor Cannon stated that this would be a rough committee, but that there would be seven people on it to try to resolve these problems. Mayor Cannon appointed Council members Fuller and Philips to represent the Council. The group of citizens appointed Mrs. Carrie Barry and Mr. Charles Froust to represent them. Mr. Billy Angel and Glen Angel stated that they would represent the contractor. Councilman Simmons stated that he would be in touch with Mr. Denk so that a representative could be appointed from the county. Mayor Cannon appointed Councilman Philips to be the chairman of this committee. Mayor Cannon stated that he wanted to also appoint a committee to study the noise ordinance. He told Council that he would also like to have someone with an engineering background on this committee. Mayor Cannon appointed Council- man Fuller as chairman of this committee and asked that Councilman Philips serve with him. He told Council that he would like to have representatives from industry and the Chamber of Commerce to also serve on this committee. Consider appeal of Joe E. Fertitta from the decision of the Chief Building Inspector regarding buffer fencing Mr. Joe Fertitta, owner of commercial property located at 619 Morrell Street, asked Council that a waiver be given regarding his property and the property at 615 Morrell. Council had been provided with a copy of a letter signed by Mr. Fertitta and Steven L. Jensen, owner of the property at 615 Morrell. The letter indicated that both are agreeable to this variance. However, city records indicate that the true owner of the property located at 615 Morrell, is Mrs. Richard L. Knapp, the mother of Steven L. Jensen. Mr. 30811 -6 Minutes of the Regular Meeting - August 11, 1983 Fertitta informed Council that he had mailed a letter to Mrs. Knapp in Louisiana to be signed that will prove she is also in agreement to this variance. Councilman Johnson made the motion to approve this variance subject to the receipt of this letter. Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Fuller, Johnson Mayor Cannon Nays: None Philips, Simmons, Wilbanks, and Dickens Consider Proposed Ordinance No. 30811 -1, Levying Assessments Against Property Abutting Rollingbrook Drive Extension and The Owners thereof for the Payment of a Part of the Costs Of Improving and Paving said Street Mr. Lanham stated that Council had been provided with a great deal of material concerning these assessments, including letters from several of the abutting property owners, and a report which provided information on other assessment projects. Councilman Simmons then read a memo to Council that was addressed to Mr. Lanham from Norman Dykes, City Engineer. The memo stated that the project was bid $2,417,690 under the budgeted amount. Councilman Simmons then stated that he wanted to ask a few questions. He asked if the right of way costs were in- cluded in the budgeted amount. Mr. Lanham responded that they were; that the budgeted amount was the total, including engineering, right of way, pipeline adjustments, everything. Councilman Simmons then asked if all the right of way for this project had been acquired for this extension. Mr. Lanham stated that it had either been acquired or was in court, in litigation. At this point, Randy Strong, City Attorney, stated that the city had acquired all the right of way, but there was still a question of the total amount to be paid on one tract because they have appealed to the Board of Commissioners, but the property has been acquired and that is not an issue anymore. Councilman Simmons went on to state that when the 1981 Bond issue passed which included the Rollingbrook Drive Extension, the purpose was to facilitate the flow of east -west traffic and improve mobility in general by providing another main artery. He stated that he felt that any enhancement to the abutting properties was a secondary effect rather than the primary purpose of voting these bonds. Councilman Simmons went on to say that property owners along Rollingbrook extension have a triple exposure in paying for the project. One, like every other citizen they have their pro rata share of the bond issue; two, they are faced with this assessment that is being discussed tonight to recover 100% of the curb cost and ninety percent (90 %) of paving cost; and three, these property owners are subject to increased ad valorem taxes as a result of this enhancement which will probably result in re- evaluation and higher taxes. The normal citizen who will use this road, and to whose benefit it is to be constructed will only be required to pay their pro rata share. He said that there are several 30811 -7 Minutes of the Regular Meeting - August 11, 1983 precedents in Baytown where in situations like this, such as Garth from Park Street to Decker, the property owners gave the right of way in exchange for no assessment. Also, the extension on Ward Road from North Main to Highway 146 in the vicinity of Houston Lighting & Power was also an arrangement with the Martin heirs whereby for a token payment of $1,200 and donation of the right of way, they were not assessed. More recently he added that on the construction of Park Street to Pruett Street to the bridge, there was no assessment since the main value to be derived from it was to move traffic. He stated that the point he was making was that there have been other cases in which the right of way was given in place of any assessments. At this time Councilman Simmons passed out some data that he had composed that represented an alternative to the existing assessment. His suggestion was that the property owners be assessed a sum equal to that already paid for right of way, unless the amount exceeded the percent of construction costs that could be legally assessed. Council discussed Councilman Simmon's proposal in detail. One point that was brought up by City Attorney, Randy Strong, was that using the amount paid for right of way to determine assess- ments had no basis in state law. He added that Council would be "on poor ground" if it supported assessing enhance- ments greater than supported by testimony from Engineer Johnnie Busch and Appraiser Gerald Teel, even if the assess- ment did not exceed the maximum amount allowed by law. Councilman Philips stated that he had a problem with this as it would mean a zero assessment in some cases. He suggested assessing a flat rate of a certain amount per linear foot to all property owners. Mayor Cannon and Councilman Dickens questioned whether the flat rate applied to all properties could be used since there was no testimony to support such an assessment. Councilman Fuller stated that he liked Councilman Simmons proposal but did not think that the flat rate would work because he did not think it would be fair to all property owners. Councilman Johnson stated that he agreed with Councilman Fuller that this would not be fair. There was more discussion and more figures were presented using both the proposals presented by Councilman Simmons and Councilman Philips. Councilwoman Wilbanks brought up the point that in dealing with this figure for right of way payment on the Busch tract, that the Council is really dealing with some- thing that is not an established figure since they are in court over this. Councilman Simmons suggested that if the Busch heirs are agreeable they might withdraw this suit. Mr. Raymond Martin, one of the Busch heirs, addressed the Council. Mr. Martin stated that the Busch heirs would like to exchange the right of way payment for no assessment, and as far as they are concerned this would clear up any litiga- tion. Mr. Lanham stated that the way this would have to work would be that the property would be assessed, the Busch's would then pay, and then the assessment could be shown as paid. Mr. Lanham suggested that another approach would be to take a percentage of the enhanced figure submitted by Mr. Teel. He suggested that two thirds might be a good percentage. 30811 -8 Minutes of the Regular Meeting - August 11, 1983 Councilwoman Wilbanks stated that taking the percentage of Teel's enhanced values would keep the same configuration of values. The Council then discussed the assessments using this two thirds percentage, and filled in the chart on the assessment roll to be attached to the minutes and to be referred to as "Attachment A ". The final decision of the Council was that with the assessments levied against the nine parcels of land, total construction cost to be recovered by the City would amount to $398,045.70. Councilman Simmons made the motion to adopt the ordinance. The motion was seconded by Councilman Fuller. The vote follows: Ayes: Council members Philips, Simmons, Wilbanks, Fuller, Johnson, and Dickens Mayor Cannon Nays: None ORDINANCE NO. 3662 AN ORDINANCE LEVYING ASSESSMENTS AGAINST THE PROPERTY ABUTTING ROLLINGBROOK DRIVE AND THE OWNERS OF SAID PROPERTY FOR THE PAYMENT OF A PART OF THE COST OF IMPROVING AND PAVING PORTIONS OF THAT STREET; PROVIDING FOR THE TIME WHEN SUCH ASSESSMENTS BECOME DUE AND PAYABLE, THE RATE OF INTEREST, AND FIXING A CHARGE AND LIEN AGAINST SAID PROPERTY AND MAKING SAID CHARGE A PERSONAL LIABILITY OF THE PROPERTY OWNERS OWNING PROPERTY ABUTTING ROLLINGBROOK DRIVE; AND PROVIDING FOR THE COLLECTION OF THE ASSESSMENTS. Review Plans for Baker /Bayway Drainage Ditch Norman Dykes, City Engineer, provided Council with a set of plans and a map which showed this area in detail. He stated that this project is planned for the future, and only a few changes will have to be made to accommodate the whole area. The first three hundred feet of the ditch off Bayway Drive is piped and then it goes to open ditch back to the back of the first property, makes a couple of curves, goes back to the Exxon property, and then goes north up to Baker Road where it ends. It drains to the Harris County Flood Control Ditch that goes out to the Bay. An eighty four inch pipe will be installed that will take care of the drainage in the immediate area. Future plans call for two nine by seven boxes. He stated that the ditch is approximately ninety feet wide at the top, eight feet wide at the bottom, and about twelve feet deep. Councilman Fuller asked if there would be any open ditches adjacent to anyone's home or residence. Mr. Dykes informed him that there would be none. There will be an open ditch near Baker Road, but there are not any homes in that area. He added that the flood control district has gone out for bids on the project and the bids are due on September 1. There being no further discussion, the motion was made by Councilman Fuller to approve the plans for the Baker /Bayway Drainage Ditch. Councilman Dickens seconded the motion. The vote follows: Ayes: Council members Philips, Simmons, Wilbanks, Fuller, Johnson and Dickens Mayor Cannon Nays: None 30811 -9 Minutes of the Regular Meeting - August 11, 1983 Consider Proposed Ordinance No. 30811 -2, Authorizing Agreement With Exxon Pipeline Company to Adjust a Ten Inch Pipeline And Authorizing Expenditure of Funds Mr. Lanham reported to Council that this project is related to the Baker /Bayway Drainage Ditch that was just discussed with Norman Dykes. It is the last of the pipelines that will need to be adjusted. The estimated cost for raising it is $61,421 and the agreement with the County is that the City will be responsible for any utility adjustments. Councilman Fuller asked if the finished elevation on the pipeline would be within the City's specifications as far as pipeline cover. Mr. Dykes responded that we do not have an ordinance on pipelines. Councilman Fuller asked that Council make a note of this and discuss it at a later date. Councilman Philips asked where the money for this would come from. Mr. Lanham responded that it would come from the bond fund. Councilman Philips moved that Council adopt this proposed ordinance. Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Simmons, Wilbanks, Fuller, Johnson and Dickens Mayor Cannon Nays: None . ORDINANCE NO. 3660 AN ORDINANCE AUTHORIZING THE PAYMENT OF SIXTY ONE THOUSAND FOUR HUNDRED TWENTY AND N01100 ($61,420.00) DOLLARS TO EXXON PIPELINE COMPANY AS THE COST OF ADJUSTING AN UNDERGROUND PIPELINE CROSSED BY THE BAYWAY DRIVE /BAKER ROAD DRAINAGE DITCH; AUTHORIZING THE CITY MANAGER TO EXECUTE THE NECESSARY COMMITMENTS; AND PROVIDING THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance No. 30811 -31 Authorizing the City Manager to Transfer Funds from General Revenue Sharing to Certain Budget Accounts Mr. Lanham stated that this is just a funds. It is not to appropriate any money consolidate some of the various funds that on sliplining. Councilwoman Wilbanks made approve the proposed ordinance to transfer Councilman Fuller seconded the motion. transfer of it is to try to are being spent the motion to these funds. Ayes: Council members Philips, Simmons, Wilbanks, Fuller, Johnson and Dickens Mayor Cannon Nays: None r ORDINANCE NO. 3661 AN ORDINANCE AUTHORIZING THE CITY MANAGER TO TRANSFER TWENTY THREE THOUSAND TWO HUNDRED FIVE AND 03/100 ($23,205.03) DOLLARS FROM VARIOUS REVENUE SHARING ENTITLEMENTS TO CERTAIN PUBLIC WORKS REVENUE SHARING ACCOUNTS; AND PROVIDING FOR THE EFFECTIE DATE HEREOF. 30811 -10 Minutes of the Regular Meeting - August 11, 1983 Consider Setting Public Hearing on City of Baytown's Budget Mr. Lanham suggested to Council that the hearing on the city's budget be held at 7:00 p.m. at the next regular Council meeting which will be August 25, 1983. Councilman Philips made the motion to schedule the budget hearing for the next Council meeting. Councilman Dickens seconded the motion. The vote follows: Ayes: Council members Philips, Simmons, Wilbanks, Fuller, Johnson and Dickens Mayor Cannon Nays: None Mr. Lanham informed Council that they would also need to set a proposed tax rate at the August 25 meeting. This is not the final tax rate but just a legal requirement. City Attorney, Randy Strong, explained to Council that this is when a determination is made as to whether the tax rate will exceed the three percent limit that calls for a public hearing. He stated that if Council determines that the three percent rate will not be exceeded, there will be no need to schedule the public hearing on the tax rate. Discuss Request of the City of Mont Belvieu for Annexation of the land in the Vicinity of Highway 146 - Interstate 10 Area Council was provided with a letter from Fred R. Miller, Mayor of the City of Mont Belvieu, regarding annexation of land in the vicinity of Highway 146 - Interstate 10 area. The area discussed is the tract of land bounded on the north by Interstate 10, on the south by Needlepoint Road, on the east by Highway 146, and on the west by Cedar Bayou. The City of Mont Belvieu is interested in annexing this territory. The land is in the extraterritorial jurisdiction of the City of Baytown. In order for the City of Mont Belvieu to annex this land, the City of Baytown would be required to release the area as well as de -annex the portion of the ten foot strip running along Interstate 10. Mayor Cannon as: disannexed or just a stated that the land would not create any Baytown would not be strip. ked if the whole area would have to be portion. City Attorney, Randy Strong, could be severed, and that severing it real problems because the City of giving up anything except a ten foot Mr. Lanham stated that the City has had numerous calls from real estate people asking about the possibility of city service to an area of land in that vicinity. He stated that the response had been that it was not economically feasible for Baytown to provide city services out there that are provided in the city proper. Councilman Johnson stated that he had received calls from people in Julie Ann Villa about a petition that is being passed around that will be presented to the City of Mont Belvieu. Mr. Lanham stated that the City of Mont Belvieu would still have to come back to the City of Baytown for permission. 30811 -11 Minutes of the Regular Meeting - August 11, 1983 Mayor Cannon added that he felt that honoring this request would be giving up the territory to the bayou. Councilman Johnson stated that he had some reservations about that also. Mr. Lanham suggested that Council might want to have a meeting with Mayor Miller of Mont Belvieu to discuss this proposed annexation. Council agreed that this would be a good idea, but they would have a work session on this before they invited anyone from the City of Mont Belvieu. Council decided to hold a work session at 5:30 p.m. before the Council meeting on August 25, 1983, to discuss this further before taking any action. Consent Agenda a. Proposed Ordinance No. 30811 -4, will award the contract for the sanitary sewer main on Rollingbrook Drive. Seven bids were received for the installation of an 8" PVC sanitary sewer main on Rollingbrook Drive from Creekbend Drive to 1,200 feet east of the east fork of the Goose Creek Stream. G. G. Ross, Inc. of Pasadena, submitted the low bid of $34,222. This firm has done sanitary sewer work for Harris County, and Harris County reports that G. G. Ross is a conscientious contractor and had a good knowledge of the work they were doing. We recommend approval of the low bidder, G. G. Ross, Inc. on this contract. b. Proposed Ordinance No. 30811 -5, will award the contract for the water lines on Barkaloo, Cedar Bayou - Crosby and Hardin Roads. Nine bids were received for the installation of these lines. Baytown Construction Co. submitted the low bid of $107,585. Baytown Construction Co. is a subsidiary of Mar -Len, Inc. and has done utility work for the cities of Beaumont, Groves and Nacogdoches. Officials at all three cities were contacted and they indicated the Baytown Construction Co. was a good, dependable, and reputable contractor with whom they all had a good working relationship. Funding for this project will be through the 1981 bond program. We recommend the low bidder, Baytown Construction Co., be awarded this contract. C. Proposed Ordinance No. 30811 -6, will award the bid for the annual Data Processing paper contract. Bids were mailed to 11 vendors. Six bids were received. The Rein Company submitted the low bid of $5,086.35. City Council has budgeted $6,000 for this purchase. We recommend the low bidder, The Rein Company, be awarded this contract. 30811 -12 Minutes of the Regular Meeting - August 11, 1983 d. Proposed Ordinance No. 30811 -7, will award the bid for the purchase of video display terminals (CRT's). Bids were mailed to 5 vendors and we received three bids and 2 no -bids. The low bidder that met specifications was ITT Courier. They submitted a bid of $4,580. We recommend the low bidder, ITT Courier, be awarded this contract. e. Proposed Ordinance No. 30811 -8, will award the bid for the annual tire and tube contract. Bids were mailed to six vendors. Two bids were received. General Tire Service submitted the low bid on items 1, 6, 16 -18, 22, 24, and 26. Firestone submitted the low bid on items 2 -5, 7 -15, 19 -21, 23, 25, and 27 -28. The total bid amount is $41,774.95. We recommend the low bidders, General Tire Service and Firestone, be awarded this contract. f. Proposed Ordinance No. 30811 -9, will award the bid for barbecue for the annual employees picnic. Bids were mailed to five (5) vendors. Five (5) bids were received. Pelly Junction submitted the low bid of $3,000. We recommend the low bidder, Pelly Junction, be awarded this contract. Councilman Johnson moved for adoption of the Consent Agenda. Councilman Dickens seconded the motion. The vote follows: Ayes: Council members Philips, Simmons, Wilbanks, Fuller, Johnson and Dickens Mayor Cannon Nays: None ORDINANCE NO. 3663 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH G. G. ROSS, INC. FOR THE INSTALLATION OF AN 8" PVC SANITARY SEWER MAIN ON ROLLINGBROOK DRIVE, JOB NO. 8305 -04; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 30811 -4) ORDINANCE NO. 3664 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH BAYTOWN CONSTRUCTION FOR THE INSTALLATION OF WATER LINES ON BARKULOO, CEDAR BAYOU - CROSBY AND HARDIN ROADS, JOB NO. 8306 -06; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 30811 -5) ORDINANCE NO. 3665 AN ORDINANCE ACCEPTING THE BID OF THE REIN COMPANY FOR THE ANNUAL DATA PROCESSING PAPER CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF FIVE THOUSAND EIGHTY SIX AND 35/100 ($5,086.35) DOLLARS. (Proposed Ordinance No. 30811 -6) 30811 -13 Minutes of the Regular Meeting - August 11, 1983 ORDINANCE NO. 3666 AN ORDINANCE ACCEPTING THE BID OF ITT COURIER FOR VIDEO DISPLAY TERMINALS AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF FOUR THOUSAND FIVE HUNDRED EIGHTY AND N01100 ($41580.00) DOLLARS. (Proposed Ordinance No. 30811 -7) ORDINANCE NO. 3667 AN ORDINANCE ACCEPTING THE BID OF GENERAL TIRE SERVICE AND FIRESTONE FOR THE ANNUAL TIRE AND TUBE CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF FORTY ONE THOUSAND SEVEN HUNDRED SEVENTY FOUR AND 95/100 ($41,774.95) AND DOLLARS. (Proposed Ordinance No. 30811 -8) ORDINANCE NO. 3668 AN ORDINANCE ACCEPTING THE BID OF PELLY JUNCTION FOR THE PURCHASE OF BEEF FOR THE ANNUAL EMPLOYEES' PICNIC AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF THREE THOUSAND AND N01100 ($3,000.00) DOLLARS. (Proposed Ordinance No. 30811 -9) For tabulation of bid items, see Attachment "B" through "D" respectively. Consider Appointments to Baytown Area Water Authority Board Councilman Philips moved to reappoint Robert Gillette, Dan Mundinger, and Dr. Robert Hill to the Baytown Area Water Authority Board for a two year term. Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Fuller, Johnson Mayor Cannon Nays: None Philips, Simmons, Wilbanks, and Dickens Consider Appointments to Parks and Recreation Advisory Board The Mayor will make this appointment at a future meeting. Adjourn There being no further business to be transacte , the meeting was adjourned. Lynda it ore, Deput C' y Clerk Approved By: t Eileen P. Hall, City Clerk ROLL 1 r ROOK CR 1 VE - AS'SE S SNCNT ROIL Attachment "A" ASSESSMENT ASSESSMENT TOTAL FRONT; RATE FOR RATE FOR ASS OWNER DESCRIPTION FEET CURB PAVEMENT RIMENT ASSESSMENT Exxon Corporation 13.79 acres, more or less in the •• ' (Owner per City of William Scott Survey, A -66, conveyed Baytown Tax Records by deed recorded in County Clerk's Exxon Company, U.S.A. File Number F 438333, Harris County, Texas 720.53 1.50 54.11 55.61 40,068.67 Kathryne Bayne & 221.65 acres, more or less, in the el al (Tax Records) William Scott Survey, A -66, and the Harvey Whiting Survey, A -840, described in Vol. 287, Page 476, of the Probate 3,452.11 1.50 28.50 •30.00 103,563.30 Records of Harris Co. Tx. Pro.No.4 B Houston Lighting & 3.051 acres, more or less, in the Power Company Harvey Whiting Survey, A -840, conveyed by deed recorded in Vol. 8127, Page 498, Harris County Deed Records 65.00 -0- -0- -0- -0- Itollingbrook 11.00 acres,' more or less, in the Associates, Ltd. Harvey Whiting Survey, A -840, conveyed Property Tax Service by deed recorded under County Clerk's Company File Number H 457286;• Harris County Deed Records 60.05 1.50 73.26 74.76 4,489.33 N. H. Conder, 12.2787 acres, more or less, in the Trustee Harvey Whiting Survey, A -840, the residue of a 34.839 acre tract _ conveyed by deed recorded under County Clerk's File Nu. D 170848, Harris County Deed Records 902.32 1.50 73.26 74.76 67,457.44 ASSESSMENT ASSESSMENT TOTAL FRONT; RATE FOR RATE FOR ASSR MENT OWNER DESCRIPTION FEET CURB PAVEMENT ASSESSMENT Friendsvwod Development 22.63 acres,rmre or less in the William cim parry ScoLL Survey, A -66, the residue of a 119.810 acre tract recorded by deed in Vol. 7691, Page 250, Harris County, Texas 249.50 1.50 61.04 62.54 15,603.73 Kathryne Bayne eL al (Tax Records) 221.65 acres, rrore or less, in the William ScoLt Survey, A -66, & the Harvey %hiting Survey, A -840, described in Vol. 287, Page 476, of the Probate Records of Harris Countv. Texas (Probate No. 41854) 3p479.80 1.50 28.50 30.00 104 394.00 Houston Lighting & Power .3.051 acres, rrare or less, in the Harvey Company 1Miiting Survey, A -840, conveyed by deed recorded in Vol. 8127, Page�498, Harris County Deed Records 65.00 -0- -0- -0- -0- Citizens Bank do Trust. Curpany of Baytown, 9.822 acres, more or less, in Lhe Harvey Whiting Survey, A -840, conveyed by deed recorced - Texas in County Clerk's File Nurber G 575729, Harris County, Texas 905.22 1.50 67.51 69.01 62,469.23 TITLE_ . ANNUAL DATA PROCESSING PAPER BID: #937 -7 DATE: July 28, 1983 2:00 P.M. Ic CITY OF BAY 'FO W N BID TABULATION Attachment "B" ITEM QTY UNIT DESCRIPTION XEROX TRINITY FORMS MOORE BUSINESS FORMS CURTIS 1000 UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED ANNUAL DATA PROCESSING PAPER NO BID CONTRACT, per specifications 1 250 1,000 14 -7/8 "x11 ", 1 parts, Standard 8.46 _.$2,115. 00 13.60 $3,400.00 '8.98 $2,245.00 Green Bar 2 100 1,000 14- 7/8 "xll ", 2 parts, Standard, 18.80 $1,880.00 28.29 $2,829.00 19.23 $1,923.00 Green Bar 25 l 00 4- " " . Green Bar 39.98 $ 999.50 59.10 $1,477.50 33.38 $ 834.50 4 65 1,000 91"X11". 1 parts, W 6.36 $ 413.40 9.45 $ 614.25 7.30 $ 474.50 $5,407.90 $8,320.75 $5,477.00 DELIVERY 2 days 3 days 2 -3 weeks SPECIAL CONDITIONS Bids mailed to eleven 11 vendors and ceived bids from eight--t9v Venda". GROSS TOTAL LESS DISCOUNT NET TOTAL TERMS DELIVERY TITLE: ANNUAL DATA PRnrFSSIW pnpER' BID= #837-72 DATE: July 281983 7.00 p -M I ITEM I QTY JUNIT I DESCRIPTION ANNUAL DATA PROCESSING PAPER CONTRACT, per specifications_ 250 1,000 14 -7/8 "x11 ", 1-part, Standard Green Bar 100 1,000 14 -7/8 11x11 ", 2parts, Standard Green Bar 25 1,000 14 -7/8 "x11", 4 parts, Standard Green Bar 4 1 65 11,0001 91 11x11 ", 1 part, White, 20 lb. * *SPECIAL CONDiTV Bids mailed to eleven (11) GROSS TOTAL LESS DISCOUNT NET TOTAL TERW' . DELI , RY CITY OF BAYTOWN BID TA BULAT I O N DOYLE BUSINESS FORMS BOWATER COMPUTER REIN COMPANY RFGAL-FORM UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED NO BID 10.72 $2.680,00 7.69 $1,922.50 7.91 $1,977-50 24.25 $2,425-00 19.80 $1,980.00 17.54 $1,754.00 55.48 $1,387.00 42.66 $1 066.50 39.14 $ 978.50 ' 7.54 $ 490.10 5.80 $ 377.00 5.79 $ 376.35 $6,982.10 $5,346.00 $5,086.35 ** 2 -3 days 5 days 3 days S * *Prices firn to Jan. 31 1984. . I TITLE. VIDEO DISPLAY TERMINALS BID: #836 -70 DATE: July 21, 1980 2:00 P.M. CITY OF BAYTOWN BID TABULATION Attachment "C" ITEM QTY UNIT DESCRIPTION DATAMAXX NIT EXTENDED UNIT EXTENDED UNIT EXTENDED AMERICAN BELL, INC. UNIT EXTENDED 1 2 each VIDEO DISPLAY TERMINALS 2.010.00 $4,020.00 NO BID 2,220.00 4 80.00 NO BID per specifications TOTAL *$4,020.00 $4,580.00 DELIVERY 30 Days 30 -60 Days SPECIAL CONDIT10 S k* Does not iieet specifications. Did not mee pre -award performance test and does no have call indicator. Five (5) bids mailed out three (3) bids received and two (2) "no bids ". GROSS TOTAL LESS DISCOUNT NET TOTAL TERMS DELIVERY Z L _ 00 as cm D LQ p U N J Q Z w H J CL N D O W C Llo W CL O O N M co O r- 1� N 1 �D A M 00 7 cs E Q 0 O W O S W !- X CL W Zcc CL OWOLL z W F- 2 7 ct CL O W O LL W H 2 0 LL 0 0 W XCCLI W O W J J 3 0 w or x � x o ui 0 O F— —� t.. cn �— W a' O ~ w G - [� 0 v= N N V CL 0 co }� ..: C W c a J Z �- cl '" O W I. �+ N O u a v � � Z m C N TITLE: ANNUAL TIRE E TUBE CONTRACT BID: x/837 -73 DATE July 28, 1983 2:00 P.M. CITY OF BAYTOWN BID TABULATION Attachment "D" ITEM QTY UNIT DESCRIPTION GENERAL TIRE SERVICE FIRESTONE TIRE EXTENDED GDE T'rRE -' EXTENDED EXTENDED UNI EXTENDED 1 10 195- 75R14wsw 1. 1 319,10 6 379.60 2 75 225/70 R15 39.80 2.98S.00 * 40.82 061.50 3 50 235 -70 R15 42.78 2,139.00 43.67 2,183.50 4 8 LT215/851116D 7.25 76.96 673.68 6.68 53.04 477.76 5 10 7.0014 3.54 34.42 379.60 4.08 29.41 334.90 6 30 225/75 R15 3.54 38-.77 1,269.30 4.67 38.79 1,303.80 i 7 54 670 X 15 3.54 32.07 1,922.94 4.08 28.59 1,764.18 8 4 700 X 14 3.54 34.42 151.84 4.08 29.41 133.96 9 15 700 X 15 3.54 41.64 677.70 4.67 35.29 599.40 10 50 750 X 16 6 ply 3.54 42.35 2,294.50 5.8o 37.49 2,164.50 111 32 750 X 16 8 ply 3.54 44.06 1,523.20 5.80 40.89 111494.08 12 10 800 X 16.5 3.50 42.77 462.70 5.51 35.36 408.70 13 2 875 X 16.5 3.50 51.32 109.64 5.51 40.27 91.56 14 8 11L -16sL 7.41 72.22 637.04 8.02 46,21 433.84 15 20 825 X 20 8.36 79.50 1,757.20 8.59 77.71 1,726.00 16 20 00 X 20 9.92 92.38 2,046.00 10.37 93.19 20071.20 17 6o 1000 X 20 11.06 114.24 7,518.00 11.11 123,00 8,046.60 8 19 8 10 1100 X 22. 1300 X 24 16.50 14.25 125.66 209.44 1,137.28 20236.90 13.65 23.67 150.96 192.03 1,316.88 2,157.00 20 12 13.6 -28114 18.06 GROSS TOTAL LESS DISCOUNT NET TOTAL TERMS DELIVERY 159.74 2,133.60 17,22 143.06 .L a2.2.16 TITLE: ANNUAL TIRE & TUBE CONTRACT BID: #837 -73 DATE; July 28, 1983 2:00 P.M. CITY OF BAYTOWN BID TA BULAT I O N ITEM QTY UNIT DESCRIPTION GENERaL JIRF S RVICIF FIRESTONE ' PRICE EXTENDED TUBE TIRE EXTENDED EXTENDED UNIT EXTENDED 21 22 23 24 12 12 12 12 14.9 -24114 17.5L -24114 16.9 -2484 16.9 -30111 18.11 18.11 18.11 24.22 173.62 207.65 197.93 225.86 2,300-76 2,709.12 2,592.48 3,000.96 17.63 20.05 20.05 22.89 144.11 209.54 180.65 * 181.06 1,940.88 2,755.08 2,408.40 2,447.40 25 t 8- 16114 -TR 28.06 74.47 102.53 10.56 54.58 65.14 6- 12114 -TR 3.45 26.56 30.01 6.34 27.33 33.67 26 1 27 4 P155 X 8OR13 4.68 24.77 117.80 5.19 24.20 117.56 4 8 -14SLT 7.90 75.77 334.68 6.30 58.74 260.16 28 SPECIAL CONDITIONS *DOES NOT MEET SPECS. * DOES NOT EET SPECS. CANNOT PRO DE HIGH AVAILABLE IN 6 PLY ONLY CERTIFICATION REQUESTED GROSS TOTAL LESS DISCOUNT NET TOTAL TE R JRY nELI 4 42,099.41 I N STOCK AS REQU I RED