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1983 07 28 CC Minutes30728 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN July 28, 1983 The City Council of the City of Baytown, Texas, met in regular session on Thursday, July 28, 1983, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the follow- ing attendance: Fred T. Philips Councilman Jimmy Johnson Councilman -- Absent Perry M. Simmons Councilman Roy L. Fuller Councilman Gerald Dickens Councilman Mary E. Wilbanks Mayor Pro Tempore Allen Cannon Mayor -- Absent Fritz Lanham City Manager Larry Patterson Assistant City Manager Randy Strong City Attorney Eileen P. Hall City Clerk The meeting was called to order with a quorum present. After the invocation was offered, the following business was transacted: Consider Minutes for the Regular Meeting Held July 14, 1983 Councilman Philips moved for approval of the minutes for the meeting held July 14, 1983; Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Philips, Simmons, Fuller and Dickens Nays: None Abstained: Mayor Pro Tem Receive Petitions No petitions were presented. City Manager's Report At this point Mayor Pro -Tem Wilbanks congratulated Councilman Fuller on his election to the 9 -1 -1 Board, repre- senting the cities other than the City of Houston. Mr. Lanham congratulated John Rueff, a Parks and Recre- ation employee, who reacted without regard to his own safety and rescued Mr. and Mrs. Wilbur Stephenson from eminent peril on July 26, 1983. Mr. Rueff was presented a letter of com- mendation from Mr. Lanham and Mayor Pro Tem Mary E. Wilbanks. 30728 -2 Minutes of the Regular Meeting - July 28, 1983 Mr. Lanham reported that the Administration is working very hard to complete the budget which will be delivered to Council on Monday. The Appraisal Review Board will meet tomorrow, Friday morning, with the industries. If they complete their work at that time, a more precise assessment figure for tax purposes will be available. Monthly Financial Report - Council received copies of this report. Mr. Lanham reported that the General Fund Revenues look very good. All but about one half million dollars was collected the first nine months of the year. There is no question that the projections on General Fund Revenue will be reached. The Water Fund is a different story with frequent rains being the reason for less water being used. Some expenditures will have to be held back until this is better resolved. Council Philips stated that this is not a total negative effect because the water is not selling but not being bought either, which is some offset. Mr. Lanham pointed out that while this is true, we still have the same'number of employees, equipment, bond payments, regardless of the amount of water sold. These are fixed costs, but it is true that we use less chemicals and buy less water if water is not being used. At this point, Councilman Philips stated that in looking over the City Manager's Report, it appears that the cash flow is in good shape, but licenses and permit fees are low. He suggested that this is an area that Council should look at in working on the budget. Library Board - The Library Board has voted unanimously to install signs which are a nationally adopted design or symbol. These signs will be paid for by the Friends of the Library, and the City is being asked to install them at nine different locations in the City. The signs direct people toward the library. Closing of North Main Street - Following the last Council meeting, Mr. Angel of Angel Construction was contacted and did indicate that the day following the meeting, plans were being made to find an alternative to the closing of North Main. Mr. Angel has informed the Administration that the road would not be closed to through traffic during this construction, but there will be some delays. Flagmen will be posted at each end of the construction project during these times, and these delays will be kept at a minimum. There will be signs put up stating that this is a construction zone and citizens may wish to use an alternate route by way of Garth Road. Mr. Angel had stated that once the drainage system was installed a temporary detour road will be built which will help to accommodate the traffic. The plans are to have two lanes of concrete pavement in place by the time school starts. Mayor Pro Tem Wilbanks asked the Council if this cleared up some of their questions from the last Council meeting. Councilman Philips stated that he had received numerous calls and complaints concerning this project. He felt that Mr. Angel would be receiving some of these complaints. 30728 -3 Minutes of the Regular Meeting - July 28, 1983 Mr. Angel assured Council that he was aware of the problems the project was facing, and that he would do everything possible to keep the closings at a minimum, and provide every convenience to the residents living in that area. There will be times, however, when closing will be necessary because of the type of construction. This project will involve "wet sand" construction which was not known in the beginning. This is the main reason for the closing because of the equipment and procedures this type of construction requires. Councilman Fuller interjected at this point that part of the problem was that in the beginning it was presented to the Council that the closing of North Main would be for six weeks. Since this is obviously not the case now, Council can better accept the situation. Mr. Angel again assured the Council that he did not want to deny access to anyone in that area, and he will do every- thing within reason to make this project run smoothly. He stated that it will be about a week or two before the heavy equipment is on the job and closing of any type will be necessary. He asked if the light on Garth Road and Cedar Bayou Lynchburg Road could be adjusted so that it will take more left turn traffic on Garth. Mr. Angel was told that this could be done. Drainage Progress Report /Drainage Problems noted July 16, 1983 - Council was provided with copies of these two reports; the Progress Report listing all the projects which were completed this year and the ones that are still being worked on. The second report concerns drainage problems noted Saturday, July 16, that occurred because of the heavy rains on that date. Accident involving City Vehicle - Mr. Lanham reported to Council that one of the Animal Control Vehicles had been involved in an accident which totaled that vehicle. The Administration asked for Council's approval to advertise for bids to replace this vehicle. Council had no objections. Hold Public Hearing on Benefits on Rollingbrook Drive Extension (7:00 p.m.) Mayor Pro Tem Wilbanks called the public hearing con- cerning the paving assessments for property and owners adjacent to Rollingbrook Extension Drive to order. The Mayor Pro Tem indicated that everyone present desiring to testify at the public hearing should sign the register provided in the lobby since this register would provide the speaking order for the hearing. She allowed time for those present who had not registered to do so. Mayor Pro Tem. Wilbanks then asked all those desiring to speak to rise to be sworn in as witnesses. After the swearing of the witnesses, Mayor Pro Tem. Wilbanks explained that approximately three (3) months ago, City Council initiated a street improvement program for Rollingbrook Drive Extension between Garth Road and Decker Drive under the State Paving Assessment Statute. The public hearing was scheduled to determine the amount of assessments to be levied against the property abutting the proposed street improvement, and the owners of such property. The 30728 -4 Minutes of the Regular Meeting - July 28, 1983 City assesses the abutting property and its owners for the special benefits and enhanced value due to the proposed street improvements. For the information of those present to testify, Mayor Pro Tem Wilbanks explained that_the city staff would first present a description of the proposed project, and its special benefit that results in enhanced value to abutting property. After each person called to testify has offered his or her testimony, members of the Council, abutting property owners or their representatives may ask questions of that person concerning their testimony. She explained that all witnesses are subject to cross -exam- ination. After the City's testimony has been presented, the abutting property owners or their representatives will then have the opportunity to testify. Mayor Pro Tem Wilbanks requested that the City Attorney, Randy Strong, proceed with the City's testimony. Mr. Strong stated that a map w table reflecting the various tracts abutting the street, and those that the improvement. The City Attorney of Busch, Hutchison & Associates to the actual improvements to be done. as posted behind the Council and property owners would be affected by called Mr. Johnnie Busch, describe in more detail Mr. Busch reported that Rollingbrook Drive Extension is a project that has been planned for a number of years. It is a connection between Decker Drive and the current western terminus of Rollingbrook Drive at Garth. This will enhance the east -west flow of traffic and provide better access to various parts of town. It will be a heavily traveled roadway. Mr. Busch reported that the project would consist of that area from Decker Drive easterly to Goose Creek stream which would be a divided roadway, and would complete the project started several years ago by a private developer. A reinforced concrete bridge would cross Goose Creek Stream. From Goose Creek Stream to Garth Road there will be a sixty (60) foot wide roadway with two lanes of traffic in each direction with a continuous left turn movement in the center. A storm sewer and drainage system will be constructed in conjunction with the pavement. The pavement design is heavier than the usual construction on thoroughfares in Bay- town. The thickness will be nine (9) inches of reinforced concrete over lime stabilized subgrade. The total estimated cost of this project is $2,213,310. The total costs of the paving items only, which constitutes the paving assessment, is $825,580. The difference consists of bridge construction and drainage improvements, outfall ditches; things that are usually not assessed to abutting property owners. The con- struction of the bridge is not included in the assessment figures, only those items that are related to the adjacent and abutting pavement. The City Attorney interjected at this point, explaining the figures that Mr. Busch had supplied to the Council are the maximum amount that may be assessed. Under state law, one hundred (100 %) percent of curb costs is assessable and ninety (90 %) percent of the costs of the pavement may be assessed. 1411k; Mr. Busch provided Council with a breakdown at this point. He stated that the maximum assessment rate on the west side of Goose Creek Stream is $62.54 per front foot. The east side of Goose Creek Stream is $74.76 per front foot, the different rates being the different types of construction involved. 30728 -5 Minutes of the Regular Meeting - July 28, 1983 The City Attorney called Gerald Teel, independent real estate appraiser. Mr. Teel told Council that this project was unique in that there is virgin territory involved, and also it involves much larger tracts of land. Mr. Teel in- formed Council that in order to establish specific enhancements, the property is appraised before the project is in place and again after the project is in place. The difference between these two figures would be the specific enhancement to that particular tract of land. He stated that due to the fact that all of these properties that front along Rolling - brook Drive are very dissimilar in size, current location and current access, there will be some significant variances in the calculations of the specific enhancements to these properties. Mr. Teel stated that many of these properties do have access at this point in time. The Busch property, which is the majority of the property that is crossed by this project, does have access to Decker Drive, but this improve- ment will be a major benefit to the property in that it will open up the property to future development. He stated that just a minor enhancement on a unit basis will give you a relatively large front foot measurement. At this point, Mr. Teel asked Council to look at the packet they had been provided which presented many of the sales considered in order to arrive at the value of these properties before Rollingbrook Drive is in place, and then again after the project is in place. Mr. Teel gave some examples of enhance- ments of each of the properties effected by the assessment. Mr. Strong asked Mr. Teel to go through the charts and present Council with the total assessment rate for each tract. Mr. Teel responded that on the assessment roll for the north side of Rollingbrook Drive, Parcel No. 1, Friendswood Development, the curb would be $1.50 a linear foot, pavement would be $196.50, total assessment $198 or $49,401. Parcel No. 2, Kathryne Bayne, et al, 207.756 acres, $1.50 a linear foot on curb, $43.50 on paving, a total of $45 or $156,591. Parcel No. 3, Houston Lighting & Power Co., 2,8324 acres, curb 0, assessment rate for pavement, 0, total is 0. Parcel No. 4, Citizens Bank, 9.822 acres, curb $1.50, pavement $101.50, total $103 or $93,238. On the south side of the assessment roll, Parcel No. 5, Exxon Corporation, 13.79 acres, curb $1.50, pavement $81.50, total $83 or $59,804. Parcel No. 6, Kathryne Bayne, et all, 207.75688 acres, $1.50 for curb, $43.50 pavement, total $45 or $155,345. Parcel No. 7, Houston Lighting & Power, 2.8324 acres, 0. Parcel No. 8, Rollingbrook Associates, Ltd., 11 acres, $1.50 for curb, $397.50 for pavement, total $399 or $23,960. Parcel No. 9 Mr. N. H. Conder, 11.7575 acres, curb $1.50, pavement $140.50, total $142 or $128,129. At this point Mr. Strong asked Mr. Teel if these figures are what has been determined as the special benefits accruing to each of the properties listed. Mr. Teel responded that this was correct. Council had no further questions of Mr. Teel at this time. Mr. Strong stated that this was all the testimony that the City had at this time, and requested that Council hear from the registered individuals. 30728 -6 Minutes of the Regular Meeting - July 28, 1983 Mayor Pro Tem Wilbanks called on Richard A. Rosenberg. Mr. Rosenberg stated that he was the Administrative Manager of Exxon, U.S.A. Baytown Refinery. He stated that Exxon does support the concept of assessments for property enhance- ments to the extent that value is actually added. With this in mind, Mr. Rosenberg informed Council that he wished to discuss Exxon's property southeast of Rollingbrook Drive only. He stated that on the City's flood map, this area is shown below the 20 foot elevation. At this point Mr. Rosenberg hander? out contour maps to Council. He pointed out to Council that most of this area is considerably lower than the 20 feet and regularly floods. His point was that the area would have to be filled to meet the city's requirements in order to be developed. This would be costly to the point of not being feasible, making this property of little or no value, particularly because of the vast amount of vacant land in the adjacent immediate area. Mr. Rosenberg told Council that in considering all the provided data, that Exxon did not feel that the Rollingbrook Extension would improve or add value to this tract of their property. At this time, Mr. Conrad Magouirk of Citizens Bank and Trust Co. addressed the Council. He stated that he had a problem in following the logic that this is more enhancement on a less traveled street than Garth Road was to its property owners. Mr. Magouirk stated that Citizens Bank was going to use this property for a bank site and it will not be sold. He does not feel that just the paving alone of Rollingbrook Drive is going to enhance the property. However, he stated that they have no objection to an assessment. He just asks that these few property owners be treated as fairly as if there were a lot of property_ owners, and to treat these tax- payers as fairly as everyone else had been treated. Mr. John R. Martin addressed the Council. Mr. Martin is a small owner in the Busch tract. He asked Council to consider the north side of Goose Creek which regularly floods. He feels that this drastically reduces the value of the prop- erty. He went on to point out other areas he felt were similar to this assessment, such as the extension of Ward Road from Main Street to Alexander and the extension of Garth Road from Park to Decker. In both these cases the right of way was given in exchange for any assessment. Mr. Martin asked that the Council consider these two past examples in assessing the Rollingbrook Drive extension property. Councilman Simmons interjected that in this case there is no right of way given, it is being purchased. City Attorney, Randy Strong, recalled Mr. Teel to answer some of the questions that were being brought up concerning sea level and elevations. Mr. Teel stated that any land below 16 feet is not usable and if it does not have any utility then it does not have any value, but in assessing this property he looked at the total acreage involved not just sections. For instance, with Exxon, he stated that he looked at the entire thirteen acres, not at a half acre that is below 16 feet. ig 30728 -7 Minutes of the Regular Meeting - July 28, 1983 Councilman Philips stated at this point that he was interested in getting just what the assessments were for Garth Road into this hearing, since this had been referred to by a couple of the witnesses. At this point, Council was provided with a copy of the assessment for Garth Road. Mr. Lanham pointed out that the maximum assessment shown was $11 through $14. Mr. Teel interjected here that a good example of infla- tion since that time would be that the land values along Garth Road at that time were about five to six thousand dollars per acre compared to 80,000 to 100,000 dollars an acre. Councilman Fuller stated that he still had a question concerning the assessments on property where part of that property is below the flood plane. He asked Mr. Teel if this is taken into consideration when he makes an evaluation. Mr. Teel stated that he does take this into considera- tion, even if it is only a half acre. This has to be based on the percentage of the property under the flood plane versus the total property. At this point, Mr. Rosenberg addressed the Council to make a point of clarification. He stated that concerning the thirteen acres belonging to Exxon that Mr. Teel had referred to, there is access to all that acreage except that one flood prone area, and that is the only area where there will be any road enhancement. He stated that they feel that they already have sufficient access to their property through many other areas. He feels that this reflects the paving impact on a property that already has access to it. Mr. Magouirk from Citizens Bank, stated that he had one point to add concerning inflation -- when you talk about inflation you have to apply it to what you're talking about. For instance, he pointed out that light bills have gone up a lot faster than food bills. He said that they would be perfectly happy with an assessment which was a percentage of the paving cost that the Garth Road Assessment was. He asked that Council look at the Garth Road paving costs, see what the assessment was, look at paving cost on Rollingbrook, and assess Citizens Bank that same percentage. He stated that to apply an inflation factor to the price of some of the land is not relevent unless you are going to apply it to everything. Mr. Strong stated that he wanted to make an additional comment before the hearing closed. He wanted to make sure that Council understands everything presented. Mr. Strong pointed out the comments made by Mr. Teel and other wit- nesses concerning special benefits. He stated that in the case of Citizens Bank for instance, the special benefit is actually in excess of the maximum amount that could be assessed. There are some unique situations here, and there will be others where the benefits will be in excess of the cost of the pavement. There being no more comments or discussion, Mayor Pro Tem Wilbanks closed the public hearing on the benefits on Rollingbrook Drive Extension at 8:19 p.m. 30728 -8 Minutes of the Regular Meeting - July 28, 1983 Consider Proposed Ordinance, levying assessments against Property Abutting Rollingbrook Drive Extension and the Owners thereof for the Payment of a part of the costs Of Improving and Paving said street Councilman Philips made a motion to table this proposed ordinance due to the number of questions that have been raised. He requested that this item be put on the next agenda. Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Fuller and Dickens Mayor Pro Tem Wilbanks Nays: Councilman Simmons Mayor Pro Tem Wilbanks asked at this point if there were any questions concerning the City Manager's Report since it was interrupted for the Public Hearing. Councilman Simmons stated that he had asked the City Manager to look at the railroad track at Airhart Drive. Mr. Lanham informed him that he had written a letter to the railroad company but had not heard from them as yet. Consider Proposed Ordinance, repealing Chapter 27 (Subdivision) Of the Code of Ordinances as presently constituted and Adopting new provisions and repealing Article IV (Fire Lane Easements), Chapter 21 of the Code of Ordinances Mr. Lanham stated that Council had been provided with a copy of this several weeks ago, and also provided a copy in the packet which had the recommended changes marked. Bill Cornelius, Planning and Traffic Department, addressed the Council presenting a summary of the recommended changes. These changes are listed in the memorandum attached as Exhibit "A." Councilman Philips moved for adoption of the ordinance; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Simmons, Fuller and Dickens Mayor Pro Tem Wilbanks Nays: None ORDINANCE NO. 3655 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, REPEALING ARTICLE IV, "FIRE LANE EASEMENTS," OF CHAPTER 12: REPEALING CHAPTER 27, "SUBDIVISIONS "; ADOPTING A NEW CHAPTER 27 OF THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN TO REGULATE SUBDIVISIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. 30728 -9 Minutes of the Regular Meeting - July 28, 1983 Consider Proposed Ordinance, setting time and place for Hearing on Annexation of Willow Creek Shopping Center, Phase II There will be two hearings on this annexation, one at the site and one at City Hall. Council scheduled the on- site hearing for Willow Creek Shopping Center, Phase II for August 11, 1983, at 5:30 p.m. and the public hearing to be held at City Hall for August 11, 1983, at 7:00 p.m. Coun- cilman Dickens moved for the adoption of the ordinance; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Simmons, Fuller, and Dickens Mayor Pro Tem Wilbanks Nays: None ORDINANCE NO. 3656 AN ORDINANCE SETTING A DATE, TIME AND PLACE FOR THE PUBLIC HEARINGS ON THE PROPOSED ANNEXATION OF WILLOW CREEK SHOPPING CENTER, PHASE II; DIRECTING THE PREPARATION OF A SERVICE PLAN; AUTHORIZING AND DIRECTING THE CITY CLERK TO PUBLISH NOTICE OF SUCH PUBLIC HEARINGS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, awarding the Annual Cast Iron Castings contract Bid invitations were sent to seven vendors. Golden Triangle is low bidder for Item No. 1. Utility Supply is low bidder on Item 2 and 3. The Administration recommended approval of the ordinance. Councilman Fuller recommended approval of the ordinance awarding the annual cast iron castings contract to the low bidders. The vote follows: Ayes: Council members Philips, Simmons, Fuller and Dickens Mayor Pro Tem. Wilbanks Nays: None ORDINANCE NO. 3657 AN ORDINANCE ACCEPTING THE BID OF GOLDEN TRIANGLE COMPANY AND UTILITY SUPPLY COMPANY FOR THE ANNUAL CAST IRON CASTINGS CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF NINE THOUSAND EIGHTY EIGHT AND 70/100 ($9,088.70) DOLLARS. Bid tabulation attached as Exhibit "B." 30728 -10 Minutes of the Regular Meeting - July 28, 1983 Consider Proposed Ordinance, awarding contract for 1983 Street Improvement Program Mr. Lanham asked Norman Dykes to address the Council concerning the bids received for this project. He explained to Council that the reason they did not have a tabulation sheet was these bids came in at 10:00 a.m. that morning. Tabulation for the five bids received follows: Skrla, Inc. 433,829.50 Brown & Root, Inc. 409,434.95 Able Services, Inc. 396,639,00 Ike Hall 421,924.96 Angel Brothers Enterprises, Inc. 379,912.75 The Administration recommended the contract be awarded to the low bidder. Funds are budgeted to cover expenditures for this project. This project consists of reconstruction and overlay work on approximately seventeen streets in the city. The completion date is to be approximately seventy - five working days. Councilman Philips moved for adoption of the ordinance; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Simmons, Fuller and Dickens Mayor Pro Tem Wilbanks Nays: None ORDINANCE NO. 3658 AN ORDINANCE AWARDING THE CONTRACT FOR THE 1983 STREET IMPROVEMENT PROGRAM TO ANGEL BROTHERS ENTERPRISES, INC.; MAKING CERTAIN FINDINGS AND PROVISIONS RELATED TO THE SUBJECT. Consider letter from Harris County Flood Control District Regarding Baker /B-ayway Drainage Ditch Mr. Lanham informed Council that they had a copy of the letter concerning the "Super Ditch" received from Mr. Green in their packet. He pointed out the estimated share of the costs that the city could be responsible for is $307,500. Mr. Lanham stated that after receiving this letter he had visited with Mr. Green to inform him that the city did not have this kind of money in the bond fund. Mr. Green responded that he would be willing to recommend to the Commissioners Court that the County pay the costs initially, and the City of Baytown agree to pay them back over a period of time. Mr. Lanham suggested to Council that the city agree to pay the $107,500 from the bond funds that have been set aside for this project, and that the city agree to pay $100,000 in the year 84 -85 and in 85 -86. In other words agree to pay it back over a period of two years. There will be other funds available from drainage bonds that have not been sold. Councilman Fuller asked Mr. Lanham how this compared with the original estimate or projection. Mr. Lanham stated that this is considerably more, but that the project had grown considerably. 30728 -11 Minutes of the Regular Meeting - July 28, 1983 Councilman Philips asked that the Council be updated on this project. Mr. Lanham stated that the Administration would review the plans with Council at the next meeting. Councilman Philips moved to authorize the Adminis- tration to proceed with the County on the basis of a three year payout. Councilman Dickens seconded the motion. The vote follows: Ayes: Council members Philips, Simmons, Fuller and Dickens Mayor Pro Tem Wilbanks Nays: None Consider Proposed Ordinance, Authorizing the Exchange Of Easements in Central Heights Park Randy Strong, City Attorney, addressed the Council on this item. He stated that there had been some discussion in the past about consolidating the park property adjacent to the Central Heights Park. The problem is that the utilities of Jeter Chapel Church on Spur 201 cross the adjacent park property to tie in with the service on Atlantic Street. If the utility poles and overhead wires could be removed, the two pieces of park property could be used as one park. Arrangements have been worked out through the title company allowing the church to give the city a sixteen foot fee strip in exchange for a ten foot easement across the southern most part of Central Heights Park. The church will continue to have an underground water and sewer easement under our sixteen foot strip, but the city will own it, have surface rights, and be able to use that large tract as a single park property. The overhead lines would be moved to the southern most part of the park where they would not interfere with the use of the park. The two pieces of the property are described as Exhibit A which is the ten foot easement that the city would be giving them and Exhibit B, the sixteen foot fee strip presently owned by Jeter Chapel. * * * ** Councilman Dickens moved for adoption of the ordinance; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Simmons, Fuller and Dickens Mayor Pro Tem Wilbanks Nays: None ORDINANCE NO. 3659 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN APPROVING AN EXCHANGE OF PROPERTY WITH JETER CHAPEL CHURCH OF GOD IN CHRIST; AUTHORIZING THE EXECUTION OF THE NECESSARY INSTRUMENTS FOR SUCH EXCHANGE; PROVIDING FOR CERTAIN CONDITIONS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. * * ** *See correction on Page No. 30811 -1 30728 -12 Minutes of the Regular Meeting - July 28, 1983 Consider Appointment to Mechanical Board Councilman Fuller nominated Tom Hughes, a general contrator, to a two year term on the Mechanical Board. Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Simmons, Fuller and Dickens Mayor Pro Tem. Wilbanks Nays: None Councilman Simmons congratulated Jo Roosa, Clean City Coordinator, on her election as Vice President of the Executive Committee of the Beautify Texas Council. Also, he complimented Bobby Rountree, Parks and Recreation Department, on the July 4th celebration. Adjourn There being no further business to be transacted, the meeting was adjourned. day'A 691 Lynda Ifilgore, Deputy ity Clerk Approved By: Eileen P. Hall, City Clerk Attachment "A" M E M O R A N D U M July 27, 1983 TO: Fritz Lanham, City Manager FROM: Bill Cornelius, Director of Planning and Traffic SUBJECT: Changes to the Subdivision Regulations The following information is submitted as a summary of the major changes in the subdivision regulations. Article T The major changes here are the inclusion of three (3) new sections. The first one puts a potential developer on notice that the Planning Commission will consider factors that effect entrances, circulation and flow, and safety for each project that are not specifically covered by Ordinance requirements. The other two deal with enforcement and the penalty for violation. Article II The changes in this article primarily have to-do with housekeeping. Important changes have to do with the requirement that the developer or his agent be present at both meetings of approval. Also the timing and amount of security in lieu of completing streets, drainage, etc. has been reduced so that all the major engineering must be completed prior to filing the plat. The lot-consolidation and lot line adjustment procedures have been reduced significantly to allow our office to approve these if they are of the most simple kind. Article III The only change in this article was moving the provision of Chapter 12 pertaining to fire lanes for commercial developments. Those developments that have no requirements for a dedication can be processed in the office without commission review. Article IV Changes here are primarily housekeeping also. Lot sizes have been reduced for both single and duplex units. Article V Minor housekeeping changes in this section and the addition of three (3) new sections specifying the provision of traffic control devices, cluster mail facilities and the clearing of all known government liens. Article VI The only change here is to standardize the number of plat copies required. Article VII The major change in this, article has to do with collector streets and subgrade stabilization. There will be two classifications of collector, one for primarily residential and one for primarily commercial traffic. Stabilization is detailed in the ordinance to clarify what has been city and engineering 'policy. The rainfall data was changed.,to those used by.the Flood Control District. Other changes reflect additional materials that have been found to be acceptable for construction. There is a new paragraph making it a violation of the ordinance not to provide street lighting as required. CITY • OF BAYTOWN TITLE:_ ANNUAL CAST IRON CASTINGS CONTRACT BID TA BULAT I O N BID: #837 -71 , DATE: 7 -19 -83 2:00 p.m. Attachment "8" ITEM QTY UNIT DESCRIPTION _ UTILITY SUPPLY GOLDEN TRIA GL Nor EXTENDED UNIT EXTENDED UNIT EXTENDED UNI EkTENOED 1 80 ea. Ad'ustible Val 1,642.50 1,040,30 328.50 65.10 1,627.50 126.90 3,172.50 3,172.50 25 — 25 ea. ea. ea. Manhole Rings & Covers - Li ht eight Manhole Rings & Covers - Heavy Manhole Rings & Covers - BoWt on covers & rings 65.70 65.70 .104.03 2a 10 i 38.52 385.20 66.82. 668.20 b 10 ea. Manhole Covers Only - Heavy duty 32.85 10 ea. Manhole Covers Only - Li ht dutyl Manhole Covers Onl -Heavy Wei Manhole Covers Only-Water Tight bolt on lids 32.85 42.80 2 5 10 ea. 49.28 492.80 10 ea. C 10 ea. Grate Inlet Castings & Cover- eavy Weight 39.42 394.20 97.65 976.50 272.60 2. 726.00 32.55 Beaumont One (1)-Y One 1 Y 10,455.90 976.50 Texas r r 48.00 1, 440.00 White Sunrlv In Stock Usual 19,110.60 3 30 ea. Sewer Cleanouts Supply Point No. of Days Guranteed Warranty GROSS TOTAL LESS DISCOUNT NET TOTAL TER DELI ; RY 28.47 854.10 Utility Sumly By Manufac rer B Manufac rer 9,504.70 As Reaui re CITY OF BAYTOWN TITLE- ANNUAL CAST IRON CASTINGS C( .ACT BID TA B ULAT I 0 N BID: #817 -71 DATE: 7 -19 -83 2:00 p.m. i ITEM QTY UNIT DESCRIPTION Western Pipe & Supply Municipal Pipe ' NtT EXTENDED UNIT EXTENOEO UNIT EXTENDED UNI EXTENDED 1 84 ea. Adjustible Valve Boxes 36.00 2,880.00 NO BID 2a 25 ea. Manhole Rings & Covers - Light 95.00 2,375.00 25 10 ea. ea. Weight Manhole - Manhole Rings & Covers - ht on covers & rings -JAL on 1,650-00 i 1 b 10 ea. Manhole Covers Only - Heavy duty 65.00 10 ea. Manhole Covers Only - Light duty 47.00 4 10 ea. Manhole Covers Only-Heavy Weigh 10 a. Manhole Covers Onl -Water Tight 89.00 890.00 bolt on lids c 10 a. Grate Inlet Castings & Cover- 115.00 1,150.06 eavy eig t 3 30 ea. Sewer Cleanouts 42.00 1,260.00 Supply Point Houston, Texas No. of Days Guranteed One (1) Y ar Warranty Re lace ii Defective GROSS TOTAL LESS DISCOUNT NET TOTAL TERMS DELIVERY 14 470.00 2 Days - 4 Weeks