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1983 05 26 CC Minutes30526 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN May 26, 1983 The City Council of the City of Baytown, Texas, met in regular session on Thursday, May 26, 1983, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following attendance: Fred T. Philips *Jimmy Johnson °* Perry M. Simmons Mary E. Wilbanks Roy L. Fuller Gerald Dickens Allen Cannon Fritz Lanham Larry Patterson Randy Strong Eileen P. Hall Councilman Councilman Councilman Councilwoman Councilman Councilman Mayor City Manager Assistant City Manager City Attorney City Clerk The meeting was called to order with a quorum present. After the invocation was offered, the following business was transacted: Consider Minutes for the Regular Meeting Held May 12, 1983 Councilman Philips moved for approval of the minutes for the regular meeting held May 12, 1983; Councilman Simmons seconded the motion. The vote follows: Ayes: Council members and Fuller Mayor Cannon Nays: None Philips, Simmons, Wilbanks, *Councilman Johnson was not present at this time. Administer Oath of Office to Newly Appointed Councilman Municipal Court Judge, Raymond Donnelly, administered the Oath of Office to Gerald Dickens, newly appointed Councilman from District No. 5. Councilman Dickens took his place at the Council table. *Councilman Johnson is now in attendance. Receive Petitions Mrs. Vera Bowen, a resident of Oak Street, presented a petition which stated that the people who live on Oak Street from Riggs Street to West Main do not wish to have the name changed to Martin Luther King and they do not wish to have the portion which is named Martin Luther King Street changed back to Oak Street. 30526 -2 Minutes of the Regular Meeting - May 26, 1983 Councilwoman Wilbanks moved to accept the petition; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None City manager's Report Speaker System - The City Manager called attention to the new speaker system which had been installed for the Council Chamber. Boards and Commissions - Council had received information in the Council packet regarding boards and commissions of the city and terms of office for each. If Council would like an item on the next regular agenda in this regard, the Administration should be notified. Councilman Johnson mentioned that the Board of Adjustments and Appeals should have been appointed in May. Baytown City Limits - The first edition of the Baytown City Limits, employees news bulletin, has recently been released- This effort was coordinated through the Personnel Department and will be published on a monthly basis. My Police Pal Safety Coloring Book - Council had been furnished with a copy of My Police Pal Safety Coloring Book which book had been developed by the Crime Prevention Unit to assist that group in educating the children of this city. The Crime Prevention Unit is involved in a number of projects which have proven quite successful. Houston Lighting and Power Company is responsible for having the coloring book printed. Drainage - City crews continue to make very good progress in the Pringle and Rotan Addition which is the area south of Cedar Bayou Road and just east of North Main. Work has been completed on Alva and Hines, and the work on Dyer is about fifty (50 %) percent complete. On East Lobit in the vicinity of Seventh Street, the work is about ninety (90 %) percent complete. This fiscal year most of the projects which were approved by Council will be completed. Councilman Philips inquired if perhaps the work in progress along East Baker Road was for "Super Ditch" purposes. Mr. Lanham responded that the work in progress involved pipeline work. The plans for the super ditch have been forwarded to the flood control district and as far as the Administration has been advised there will be no further changes. Cost figures are being developed by the district to indicate what their share will be and what the city's share will be. Norman Dykes, City Engineer, in response to an inquiry from Council, stated that the cost figures should be available within the next two weeks and that there should be an item on the next agenda in that regard. 30526 -3 Minutes of the Regular Meeting - May 26, 1983 Councilman Philips stated that what realistically needed to occur is that the work on the super ditch be completed prior to September in the event of a serious hurricane. Mr. Dykes responded that there is a good possibility that the work will be under contract by that time, but the work itself will not have been completed. Councilman Philips requested that the Administration attempt to have this project prioritized in order to complete the work prior to threat of a serious hurricane. West District - The two contractors working in the West District -- John Reynolds and Naylor have completed both contracts. Representatives of the contractor, the city, consulting engineer, and EPA have inspected the work and have indicated that the work is satisfactory. There will be an item on a future agenda that the work be accepted and that the contractors be paid. The total of all the contracts in the West District is about $7,000,000. Sliplining - One of the areas where work is now in progress is near Memorial Baptist Church on West Sterling where there is about 2,000 feet of pipe to be sliplined and about 1250 feet has been installed. Also, it was necessary to have a contractor perform some emergency work near West Bayshore. This is an area where through the years there have been many problems due to quick sand. The emergency work consisted of 230 feet of sliplining. Disaster Relief - Mayor Cannon has received a call from a Baytown citizen inquiring if Harris County is declared a disaster area by the President, would Baytonians be eligible to apply for low interest loans. In checking with the County Judge's office and the Governor's office, the Administration was informed that if Harris County were to be declared a disaster area, then Baytownians could apply for the low interest loans. Harris County Mayors' and Councilmen's Association - Councilman Fuller recognized Eileen Hall, City Clerk, and Lynda Kilgore, Deputy City Clerk, for their work during the past year with the Harris County Mayors' and Councilmen's Association. Councilman Fuller also mentioned that Mrs. Hall as of May 19 had been an employee of the City of Baytown for 14 years. Mayor Cannon mentioned that Councilman Fuller had recently been elected as Vice President of Harris County Mayors' and Councilmen's Association. Councilman Johnson mentioned that traveling east on Defee near the intersection of Pruett, the trees have grown out so that the traffic lights are difficult to see. He also mentioned that the area on Pruett between Schilling Street and Lloyd Lane is very rough. The gentleman from 717 North Burnett Drive called again concerning the ruts left in the easement by the contractor after completion of the sliplining project. Councilman Philips requested that Council consider for a moment that one of the major crosstown -east, west arteries, Baker Road from Decker Drive to Quail Hollow is now a 30 mph speed zone, while the remainder of Baker Road is 40 mph. 30526 -4 Minutes of the Regular Meeting - May 26, 1983 He mentioned that this discontinuity in speed and rather sudden change in speed has caused a number of persons to be ticketed. Some of the people have thought that is some sort of traffic control is needed there, perhaps a traffic light would help. Councilman Philips stated that he felt that this was an area that Council should encourage the Traffic Commission to look at very seriously in an attempt to provide more uniform speed limit for that area. Councilman Fuller responded that he would need data before making a change due to the ingress and egress off Baker Road. To make the speed change without some facts could produce a very hazardous situation. Mayor Cannon mentioned that when Council had discussed increasing the speed limit before, he had received alot of negative feedback; however, he had no problem with asking the Traffic Commission to study the possibility and develop the data. Another thought that had been discussed was that the Traffic Commission had approved the removal of a light at Texas and Commerce and perhaps that light could be utilized on Baker Road at Country Club View or Goose Creek Drive. Councilman Fuller stated that he could not support an increase in the speed limit without some kind of traffic control or lights because of the blind corners coming off Country Club View or Goose Creek Drive. Mayor Cannon stated that Council could ask the Traffic Commission to study that section of Baker Road to determine if it would be feasible to increase the speed limit if some kind of traffic control is provided. Also, Mayor Cannon requested that the Traffic Commission be requested to consider the intersection of Mayhaw and Greenbriar for some sort of traffic control. Councilman Simmons requested that the intersection of Highway 146 and Cedar Bayou Lynchburg Road be referred to the Traffic Commission. Councilman Simmons stated that included in the Council's packet is a brochure published by Exxon Chemicals which contained an article written by Elane Edwards entitled "Baytown Texas - A Real Hometown." He felt that the Baytown Sun might be interested in reprinting the article. Mr. David Tryon Will Appear Mr. Tryon was not present. Consider Proposed Ordinance, Amending Ordinance No. 3592, To Correct Tabulation of Bids for City of Baytown Insurance Coverage The Administration has received a letter from The Wyatt Company which indicated in the typing of the tabulation for City of Baytown insurance coverage, an error of $3,852 was made in the bid of Jim Bond Company, the low bidder, However, 30526 -5 Minutes of the Regular Meeting - May 26, 1983 this does not change the standing of the low bid. There is no question that this is an error in tabulating the bids which does not alter who the low bidder would be. The Admin- istration recommended approval of the ordinance. Councilman Philips moved for adoption of the ordinance; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Dickens Nays: Mayor Cannon ORDINANCE NO. 3627 AN ORDINANCE AMENDING ORDINANCE NO. 3592 TO CORRECT THE AMOUNT OF PREMIUM PAYMENT AUTHORIZED FOR THE CITY'S PROPERTY AND LIABILITY INSURANCE; REPEALING CONFLICTING PROVISIONS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF Consider Proposed Ordinance, Amending Chapter 31 to Increase Service Charge for Return of Insufficient Funds Checks and Establish Procedure for Honoring Water and Sewer Tap Permits Most businesses now charge anywhere from $10 to $15 for insufficient funds checks. The City of Baytown's Water Depart- ment has been charging $3.00 for a number of years and the Administration recommended that the amount be increased to $10.00. Approximately 30 insufficient funds checks are received per month. Another area of Chapter 31 that needs to be clarified is that once a person obtains a permit for water or sewer tap, if that permit is not utilized within one year and the permit is utilized at a later time, then that person will be required to pay the difference in fees. The Administration recommended approval of the ordinance. Councilman Johnson moved for approval of the ordinance; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None ORDINANCE NO. 3628 AN ORDINANCE AMENDING SECTION 31 -55 "WATER TAPPING FEES" OF THE CODE OF ORDINANCES TO REQUIRE PAYMENT OF THE CURRENT COSTS OF WATER TAPPING FEES: AMENDING SECTION 31 -67 "SEWER TAPPING FEES" TO REQUIRE PAYMENT OF THE CURRENT COSTS OF SOME TAPPING FEES; AMENDING SECTION 31 -59 "PROCEDURES AND REMEDIES FOR NON - PAYMENT OF WATER BILLS AND VIOLATIONS OF CITY ORDINANCES" TO INCREASE THE CHARGE FOR BAD CHECKS; PROVIDING FOR THE REPEAL OF INCONSISTENT ORDINANCES; CON- TAINING A SAVINGS CLAUSE; PROVIDING FOR THE EFFECTIVE DATE HEREOF. Mr. David Tryon Will Appear Mr. David Daniel Tryon, 1308 Town Circle, Baytown, Texas, appeared before Council to express problems that he had 30526 -6 Minutes of the Regular Meeting - May 26, 1983 experienced with becoming licensed as a mechanical contractor. Mr. Tryon stated that he had submitted sufficient evidence to be accepted as an applicant for testing as a mechanical contractor, yet he was refused. Mr. Tryon suggested that others had had difficulties becoming licensed in Baytown. He mentioned that if he had been allowed to take the test, the test would have been proof in itself of his qualifications; however, he did feel that the test should be standardized. Mr. Tryon expressed the feeling that the people in Baytown were not receiving the protection which Council intended. Council assured Mr. Tryon that the Mechanical Board was comprised of persons from broad backgrounds and that the board was not comprised of those strictly in the mechanical field. Council also assured Mr. Tryon that Council would want assurances that the Mechanical Code did in fact provide protection to the citizens of Baytown and that Mr. Tryon was not being discriminated against. Therefore, Council requested that Mr. Tryon appear before the Mechanical Board at its meeting on June 9 at 6:00 p.m. Council scheduled a work session for June 23 at 5:00 p.m. to review the Mechanical Code and asked that the Mechanical Board be present for this meeting and informed Mr. Tryon that he was welcome to be in attendance. The two engineers on Council suggested to Mr. Tryon that he should have his engineer's license transferred to Texas. Consider Proposed Ordinance, Amending the Ambulance Contract to Increase Fees Larry Patterson, Assistant City Manager, explained that the proposed ordinance would allow Baytown Ambulance to increase the base rate from the current $50 to $60 and permit Baytown Ambulance to add an additional $2.00 per mile charge. The proposed amendment would also allow the ambulance company to increase the charge for a second patient from $25 to $30 or one -half the base rate. The reason for the request is the increasing costs to provide the service which service must be provided to a larger area with recent annexations. The Administration had developed a chart which indicated ambulance fees for the surrounding area. From that chart, it was evident that Mr. Navarre's request was reasonable. Mr. Navarre informed Council that at the time he had appeared before Council in February, he was not aware that the company was operating at a loss, Since that time the company has been notified that the Highlands ambulance service will no longer service Love Truck Stop, BAWA or the I -10 rest area, but more importantly since talking with Mr. Patterson concerning the requested fee adjustment, Mr. Navarre determined that without additional support from the City of Baytown, Baytown would lose its paramedics. The ambulance company needs to move to a more centralized location to service the city and last year the company was forced to write -off $25,000. Therefore, Mr. Navarre felt that Council should be informed as to the status of the company and that he would be forced to forego the paramedics until the company could recoup. 30526 -7 Minutes of the Regular Meeting - May 26, 1983 In response to an inquiry from Council as to what it would take to keep things at status quo, Mr. Navarre stated it would take $1,000 per month, plus the requested increase in fees. Mayor Cannon appointed Councilman Philips and Johnson to act with the Assistant Manager, Larry Patterson as a committee to study the situation between now and budget time in order to make a recommendation. Councilman Philips will serve as Chairman of this committee. The committee will look at all aspects of the ambulance service including the contract and report back to Council with a recommendation. Council felt that action should be taken on the requested increase in fees and that after the study is complete, Council may need to reconsider the fee schedule. Councilman Fuller moved for adoption of the ordinance; Councilman Dickens seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None ORDINANCE NO. 3629 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER AND CITY CLERK OF THE CITY OF BAYTOWN TO EXECUTE AND ATTEST TO A MODIFICATION AGREEMENT BETWEEN BAYTOWN AMBULANCE COMPANY, INC. AND THE CITY OF BAYTOWN WITH REGARD TO A CONTRACT ENTERED INTO ON FEBRUARY 10, 1983, AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Authorizing Increase in Contract Price for Rehabilitation at 400 E. Fayle After work commenced on this house, it was discovered that the existing water and gas lines had to be replaced, along with the wiring and conduit. The vent had to be extended through the attic. An addition to the home that was completely rotted down was torn off. When the area was rebuilt a new roof was constructed and the water was sheeting off the roof onto the garage side; therefore, the guttering is needed in order to prevent damage. Since the changes represent more than ten (10 %) percent increase in the contract, it is necessary for Council approval. The Administration recommended approval. Councilman Simmons moved to adopt the ordinance; Council- man Fuller seconded the motion. Councilman Philips stated that, in principle, he was opposed to the idea that just because work is being done to an old house that excuses an overrun. Councilman Fuller pointed out that, after analyzing the situation and saying that this is what needs doing, why not perform the work. The addenda occurred because the problem was discovered after work actually began. Even with the change, the contract is still within the $10,000 limit. 30526 -8 Minutes of the Regular Meeting - May 26, 1983 Councilman Fuller did concede that possibly taking a tougher look at the work might be helpful, but he could still see things like this occurring upon tearing into an old house. Mr. Lanham pointed out that some of the house has been torn out leaving no alternative but to go forward, plus this is the first change in rehabilitation work that has been brought to Council in -a long time, which points out that this is the unusual rather than the norm. Councilwoman Wilbanks encouraged the Administration to spend the time to give the property being considered for rehabilitation a very good inspection so there is a realistic picture of what needs to be done. The time spent on inspection is money well spent so that Council does not have to deal with this type thing. The vote follows: Ayes: Council members Johnson, Simmons, Fuller and Dickens Mayor Cannon Nays: Council members Wilbanks and Philips ORDINANCE NO. 3630 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN AUTHORIZING CHANGE ORDER NO. 1 TO THE CONTRACT WITH JOHN KIDD, FOR THE REHABILITATION OF 400 EAST FAYLE. Consider Proposed Ordinance, Awarding Bid for Telephone System at City Hall The revenue sharing budget for last year's entitlement included money to replace the telephone system at City Hall. Bids were received several weeks ago and the staff has expended a great amount of time studying the bids. Larry Patterson, Assistant City Manager, reviewed the process by which the Administration came to the recommendation for awarding the bid for telephone system at City Hall. Initially, the Purchasing Department did an extensive amount of research prior to putting together a set of specifications. At that time a pre -bid conference was scheduled to review those specifi- cations with the telephone vendors. From that, a better set of specifications was drafted and another pre -bid conference scheduled. Upon completion of the final set of specifications, each company was notified and a representative of that company came by the Purchasing Department to pick up specifications. As each representative of a company dropped by, a member of the purchasing department staff visited with that representative to assure that there was a good under- standing of what was being requested. From those conversations, there were addenda to those specifications. After bids were received, the staff visited each of the companies to review their system and clarify the bid documents. Several of the references that the companies provided were also visited to see their system in operation. The various manufacturers who stand behind the different vendors as far as the equipment utilized were also contacted. Bids were reviewed on the following criteria: (1) conformity to specifications, 30526 -9 Minutes of the Regular Meeting - May 26, 1983 (2) reliability of the system, (3) maintenance agreements, (4) costs, (5) delivery schedule, (6) technical capacity of each system and (7) verification procedures. Upon completing those steps, the staff felt confident to make a recommendation; however, the process was taken a step further and the financial stability of the company was checked which reflected the company to be a strong company. For these reasons, the staff recommended that the bid be awarded to Interconnect Communications Corporation (ICC). Duane Floyd, President of ICC, was present, along with Steve Nichols, Vice President, and Jerry Lasiter, Senior Marketing Consultant. Duane Floyd responded to Council inquiries concerning the company, informing Council thAt the Company is into its second fiscal year and that there are in excess of 170 systems which have been installed by the company in the Houston area. With this new equipment, most problems can be remedied without having to send a technician out; however, the company guarantees on site response time of two hours. Whenever a problem develops the problem will be remedied by ICC, the City of Baytown will not be dealing with General Telephone Company. The City of Baytown will be dealing with ICC and ICC is well known in the industry for the excellent service provided. ICC has a policy which would in the event of disaster provide service first to those on life support systems and governmental agencies. Councilman Johnson moved for adoption of the ordinance; Councilwoman Wilbanks seconded the motion. Mr. Lanham mentioned that Council had appropriated $40,000 to install the new telephone system for City Hall. There is $39,000 in unappropriated surplus, revenue sharing. The Administration will come back to Council with a request to transfer funds. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None ORDINANCE NO. 3631 AN ORDINANCE ACCEPTING THE BID OF INTERCONNECT COMMUNICA- TIONS CORPORATION FOR THE PURCHASE OF A TELEPHONE SYSTEM FOR CITY HALL AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN FOR THE SUM OF FIFTY THOUSAND FIVE HUNDRED SEVENTY FOUR AND N01100 ($50,574.00) DOLLARS. For tabulation, see Attachment "A." Mr. Lanham commended the purchasing staff along with Mr. Patterson for the hard work done to make a sound recommendation to Council. 30526 -10 Minutes of the Regular Meeting - May 26, 1983 Consider Proposed Resolution, Supporting Legislation to Reauthorize Revenue Sharing for Five Years on an Entitlement Basis and an Amendment to Accelerate Revenue Sharing Payment by One Quarter The Congress of the United States is considering legis- lation which would continue revenue sharing on an increased basis. The total amount that has been appropriated since the program was established in 1972 has been $4.6 billion and the cities nationwide are asking that that be increased to $5.3 billion. The legislation that has been reported out of committee is based on $5.3 billion. Also, an amendment has been offered which would accelerate the revenue sharing payments by one quarter, but would not increase the total amount. Revenue Sharing is critical to the City of Baytown. The city's budget this year included $665,000 in revenue sharing funds. The Administration recommended approval of the proposed resolution. Councilman Simmons moved for adoption of the resolution; Councilwoman Wilbanks seconded the motion. Councilman Philips stated that he could not, in good conscience support the resolution. The national debt is $3 trillion and climbing. Therefore, he would want to send the message of "a balanced budget" to the representatives. He felt to support the resolution would be fueling the federal deficit; Councilman Dickens concurred. Mayor Cannon pointed out that revenue sharing is not something that is funded; therefore, if Council elected not to approve the resolution, Council would not be saying we're not going to get Baytown's share. This is the funding of the total program. If funding is not increased, Baytown will not be losing its proportionate share to someone else. If this were a funded program, then Mayor Cannon said that he would have some problem in not seeking Baytown's share. Councilman Fuller pointed out that revenue sharing funds are actually our own dollars coming back to the city. Councilman Philips stated that probably the government would borrow the money to fund the revenue sharing payments, which again fuels the federal debt. Councilman Simmons stated that revenue sharing has been one of the most effective programs because it funnels the money to the cities and gives them the direction of spending the money where needed. The only requirement is that there be an annual audit and that the money be expended for any function or service that the city can legally provide. Councilman Philips said that the prudent thing to do would be to stay at the current level of spending. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks and Fuller Nays: Mayor Cannon Council members Philips and Dickens 30526 -11 Minutes of the Regular Meeting - May 26, 1983 RESOLUTION NO. 839 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN SUPPORTING H.R. 2780, THE STATE AND LOCAL FISCAL ASSISTANCE ACT AMENDMENTS OF 1984, REAUTHORIZING THE FEDERAL REVENUE SHARING PROGRAM OF TITLE 31, CHAPTER 24, U.S. CODE. Consider Proposed Resolution, Authorizing Application to the U.S. Department of Housing and Urban Development for 1983 Community Development Block Grant and 1983 Jobs Bill Funds Adoption of the proposed resolution will authorize the annual application to the U. S. Department of Housing and Urban Development for 1983 Community Development Block Grant funding, along with the additional allocation through the Jobs Bill Program. The Administration has been advised by HUD that the regular allocation for 1983 is $687,000 and the Jobs Bill allocation is $180,000. The Community Development Board has held a public hearing on expenditure of these funds and has developed a recommendation which is for the $687,000 to be allocated for streets and drainage, rehabilitation and administration. The Jobs Bill allocation of $180,000 is recommended to be expended toward streets, rehabilitation and parks renovation and equipment replacement. In response to an inquiry from Council, Mr. Lanham explained that Jobs Bill funding is part of the President's Jobs Program. Funds were made available for many purposes through this program and a portion was allocated to go to the Community Development agencies. Therefore, in effect, the City of Baytown's allocation for 1983 has been increased by $180,000, but the law states that the accounting for that $180,000 must be kept separately. Jerry Fletcher, Community Development Coordinator, was present and stated that through experience, he had determined that it was better to target funds for specific areas so that one could better see the results of how the money is being expended and the funds can be better utilized through integration of services. Rehabilitation funds are used city -wide. The Administration portion of the grant includes salaries for three people, office space, supplies, and etc. Councilman Philips moved for adoption of the resolution; Councilman Dickens seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None RESOLUTION NO. 840 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, AUTHORIZING APPLICATION TO THE U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FOR 1983 COMMUNITY DEVELOPMENT FUNDS AND 1983 JOBS BILL FUNDS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Council commended the Community Development staff, as well as the Community Development Board for the success of this program in Baytown. 30526 -12 Minutes of the Regular Meeting - May 26, 1983 Consider Necessity and Feasibility of City of Baytown Making Financial Commitment or Contribution to Sustain the Breath Test Supervision Program for DWI This item was discussed at the last regular Council meeting, and the Administration was instructed to place an item in this regard on the agenda. In order to cover this contingency, the City Manager had instructed the Police Chief to include $5,000 in the Police Department budget for 1983 -84 fiscal year. Harris County has allocated $30,000 toward sustaining the breath test supervision program for DWI charges. There is an item on the agenda of the Galveston County Commissioners Court agenda to consider a $12,000 request for the program. Due to decreases in fringe benefits the budget for the program could be decreased from $53,000 to $51,000. No contact has been made to this point with Mothers Against Drunk Drivers. Councilman Simmons stated that he had discussed this matter with Mr. Lanham who has in turn discussed the matter with the Chief of Police. Councilman Simmons further stated that any contribution the city would see fit to make would be appreciated; however, anything less than $5,000 would be meaningless. For this reason, Councilman Simmons felt that the maximum amount that the city should obligate is $5,000. A number of people feel that this should strictly be a Harris County program due to the fact that the county obtains all revenues from conviction of DWI's. Councilman Simmons indicated that this should not be a recurring expense on Baytown's part because next year, if the program is continued this year, the intent is to request that the Commissioners Court of Harris County fund the entire program. In the event the program should go defunct, Baytown would simply not sign a contract. Councilman Simmons moved to support the breath test supervision program for DWI in the amount of $5,000; Council- man Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None Consent Agenda Council considered the Consent Agenda as follows: a. Proposed Ordinance No. 30526 -6, will award the bid for the purchase of a 3/4 ton pickup for the Lift Station Division. Three (3) bids were received. Baytown Motors submitted the low bid of $12,096.93. Council has authorized appropriations of $10,870.00 for the purchase. We recommend the low bidder Baytown Motors be awarded this contract. 30526 -13 Minutes of the Regular Meeting - May 26, 1983 b. Proposed Ordinance No. 30526 -7, will award the bid for purchase of a portable floor crane. Two (2) bids were received. Stewart & Stevenson Services, Inc. submitted the low bid of $2,010. Council had budgeted $1,685 for this purchase. We recommend the low bidder, Stewart & Stevenson Services, Inc. be awarded this contract. C. Proposed Ordinance No. 30526 -8, will award the bid for annual PVC Pipe and Fittings Contract. Four (4) bids were received. Golden Triangle submitted the low bid of $35,523.46. we recommend the low bidder, Golden Triangle, be awarded this contract. d. Proposed Ordinance No. 30526 -9, will award the bid for the annual fiberglass manhole contract. Seven (7) bids were received. Golden Triangle Pipe submitted the low bid of $12,969.60. We recommend the low bidder, Golden Triangle Pipe, be awarded this contract. e. Proposed Ordinance No. 30526 -10, will authorize a lease agreement with Rooster's Inc. This lease involves Lots 17 and 18 of Pruett Railroad. This is land which the city acquired through a tax lien. The provisions of this lease would indicate that Rooster's, Inc. would pay to the City of Baytown $100.00 per month. The leased premises shall be used as parking area only and this lease only grants Rooster's, Inc. the surface rights to said leased premises. It is also agreed that Rooster's Inc. shall provide three permanent parking spaces for use by the Chamber of Commerce. Rooster's will maintain the leased premises in such a manner as to minimize dust and is granted permission to surface said premises, at its own cost and expense, asphaltic concrete or another substance approved by the City of Baytown. We recommend approval of Proposed Ordinance No. 30526 -10. f. Proposed Ordinance No. 30526 -11, will approve the final payment for the Craigmont /Ponderosa Water Line Improvements. The Craigmont /Ponderosa Water Line replacement has been installed according to the plans and specifications and has been inspected by R. Wayne Smith and by the City of Baytown. The original contract was awarded in the amount of $338,317. No change orders were executed so the total work performed to date is in the amount of $336,386.89, thus resulting in an underrun of $1,930.11. The contractor has been paid $265,073.96, thus leaving the final amount of $71,312.93 owed to the contractor. 30526 -14 Minutes of the Regular Meeting - May 26, 1983 We recommend the CAT Contracting, Inc. be paid the final amount of $71,312.93. Councilman Johnson moved for adoption of the Consent Agenda Items a through f; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None ORDINANCE NO. 3632 AN ORDINANCE ACCEPTING THE BID OF BAYTOWN MOTORS FOR A 3/4 TON PICKUP WITH TIP TOP UTILITY BED AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWELVE THOUSAND NINETY -SIX AND 93/100 ($12,096.93) DOLLARS. (Proposed Ordinance No. 30526 -6) ORDINANCE NO. 3633 AN ORDINANCE ACCEPTING THE BID OF STEWART & STEVENSON SERVICES, INC., FOR A PORTABLE FLOOR CRANE AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWO THOUSAND TEN & N01100 ($2,010.00) DOLLARS. (Proposed Ordinance No. 30526 -7) ORDINANCE NO. 3634 AN ORDINANCE ACCEPTING THE BID OF GOLDEN TRIANGLE FOR THE ANNUAL PVC PIPE & FITTING CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF THIRTY FIVE THOUSAND FIVE HUNDRED TWENTY THREE & 46/100 ($35,523.46) DOLLARS. (Proposed Ordinance No. 30526 -8) ORDINANCE NO. 3635 AN ORDINANCE ACCEPTING THE BID OF GOLDEN TRIANGLE FOR THE ANNUAL FIBERGLASS MANHOLE CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWELVE THOUSAND NINE HUNDRED SIXTY NINE & 60/100 ($12,969.60) DOLLARS. (Proposed Ordinance No. 30526 -9) ORDINANCE NO. 3636 AN ORDINANCE AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AND ATTEST TO A TWO YEAR LEASE AGREEMENT FOR CERTAIN PROPERTY AT NORTH MAIN AND DEFEE STREETS ON A MONTH - TO -MONTH BASIS FOR A MONTHLY RENTAL OF ONE HUNDRED AND N01100 ($100.00) DOLLARS. (Proposed Ordinance No. 30526 -10) ORDINANCE NO. 3637 AN ORDINANCE AUTHORIZING FINAL PAYMENT TO CAT CONTRACTING, INC. FOR CRAIGMONT /PONDEROSA WATER LINE REPLACEMENT AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 30526 -11) 30526 -15 Minutes of the Regular Meeting - May 26, 1983 For tabulations, see Attachments "B" through "E." Consider Confirmation of Appointments to Plumbing Appeals and Advisory Board Mayor Cannon requested Council confirmation of his reappointment of Eddie Albright, licensed journeyman, and Lee Horacefield, building contractor, to the Plumbing Appeals and Advisory Board. Councilman Philips moved to confirm the Mayor's appointments to the Plumbing Appeals and Advisory Board; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None Consider Election of Mayor Pro Tempore Councilman Philips stated that when Council considered the election of Mayor Pro Tempore last year, that Council- woman Wilbanks was heavily involved with Harris- Galveston Area Council as President in which capacity she did an excellent job. Also, in recognition of Councilwoman Wilbanks' sixth term on Council and his feeling that she would serve as Mayor Pro Tempore very effectively, Councilman Philips nominated Councilwoman Wilbanks to serve as Mayor Pro Tempore; Councilman Johnson seconded the nomination. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Dickens Mayor Cannon Nays: None Mayor Cannon commended Councilman Johnson for the manner in which he had conducted himself as Mayor Pro Tempore for the last year. Mavor to Attend Meetinas Mayor Cannon requested Council approval of his attendance at the National Conference of Mayors on June 11 -15 in Denver, Colorado and a Symposium on Local Hazardous Waste Management in Washington on July 25 -27; Council stated its approval. Councilman Philips stated that the City of Galveston has just recently adopted an ordinance which controls the movement of hazardous materials. A formal presentation of that ordinance was presented before the Transportation Planning Committee of H -GAC. Mayor Cannon requested that the Adminis- tration request a copy of that ordinance. There being no further business to be transacted, the meeting was adjourned. S"o, �� Z ",_ , Eileen P. Hall, City Clerk 1 L �: TELEPHONE SYSTEM � �: #833 -44 �TE: April 5, 1983 . GIrY �� r3a Y-�o � N . E3ID TABULATJ ON Attachment "A" EI1�f Q TY DESCRIPTION ROLM GTE INTERCONNECT (ICC) AMERICAN BELL CENTEL .unr,r FxrFnroFO unr�r � Fx �NoEO uN, No o uNlr F�c�r�:�:; �� v;;: r �z: L,:� 1 1 TELEPHONE SYSTEM, per $57,840.00 S50,874.10 $50,574.00 *'$1�i0,750.60 $58,521 specifications. � � j MODEL: VSCBX GTD 120A111 SIEMENS 192 MX DIEMENS1dN R PRELUDE NORTHERN�TELECOM � I 1 � � � SL -1M j TOTAL: � $57,840.00 � $50,874.10 x$50,574.00 *:$160,750.60 $58,521.0 I � � 1 1 INSTALLATION: 60 DAYS f 70 DAYS 35 DAYS 70 DAYS � 98 DAYS , *SPECIAL CONDITIONS: *Convert ng a lease � .. ' agreemen into a 10 _ year agr ement. Still no owner hip after 10 F years. o purchase j r � � � price av ilable at ! time of tiid opening. 1 � A ; � ( � ; ' 1 � }l � 1 . ' � � • . I i j GROSS TOTAL LES�1S� NET oi'�L G ?rY 4� r3aY-ra��_ j � LL: 3/4 TON PICKUP WITH TIP TOP UTILITY BED FOR LIFT STATION Utn �..QB��A.T��� 3 � �. #835 -62 U 1 U . 7AT E -May 9. 1983 @ 2:00 P.M. rEtisl Q Tr 1.� 1 i i . DESCRlPTlON 3/4 TON PICKUP W /•TIP TOP UTILITY BED FOR LIFT STATION, per specifications. TOTAL: MODEL: WARRANTY: DELIVERY: '. GROSS TOTAL LEA DISC N� 'i"OTAL Attachment "B" . BOB ROBERTSON BAYSHORE DODGE BAYTOWN MOTORS .UnrrT . Fxr1:n�OFO unr�r EXTENDED UN! X NO !J UNIT' Ex'rE:a� �J Ut ;: T E:c � ct.:.- 12,134.88 12,285.17 12,096.93 ! I � `I i I X12,134.88 1512,285,17 1512,096.93 �� .. �CHEV CC 2p903 DODGE S -�50 GMC 83 � • 1 'i12 mo. or 12,000 mi. 12 mo. 0 12,000 mi. 12 mo. r 12,000 mi. ! i 75 days 0 60 -90 da s ARO 120 day ARO . � i I � ' - i . � ' s. I - � Attachment "C" _ � G�7'Y 0� �ay-ro�N � �TLi: PORTr~.BLE FLOOR CRANE �1L TABULATION � i �: X835 -59 � • •r,�� -�. •MAY 2, 1983 @ 2:00 P.M. TEI�'s QTY OFSCRI PTION - SOUTHL I NE EQU 1 P. STEWART E STEVENSON .unrrr FxrENDED unrlr t DrTENDED uN17 x No D uH1T Ex'r'Fr +� �� v %r: T fix; c. %.,; 1. 1 PORTABLE FLOOR CRANE ONE -END L -1FT $2 030.00 $2,010.00 � AND WHEEL DOLLY, per specifics- j I � tions. � � i ! 1 � ! 1 , ' I TOTAL: i $2,030.00 I $2,010.00 � ` • X33050 I ! MODEL: KENT -MOOR ,133050 ENT -MOOR • • DELIVERY; 30 DAYS 30 DAYS t 1 � � i , � • � � i � t ' i : � • � � t GROSS TDTAL • LE D1S� N TOT,4 L . 1j;,L �; ANNUAL PVC PIPE AND FITTINGS CONTRACT 3 r o: X835- o . �,�� E: __MAY 3, 1533 @ 2:00 P.M. G�7` Y Q � rya Y -ra � N . 810 TABULATION Attachment "D" 0 TEti� QTY oESCR1PT1aN MAINTENANCE ENGR. ROHAN COMPANY' GOLDEN TR IANGLE WESTERN PIPE r; SUPPLY .uN�T FXTJ:ND�O UNIT I DCTENDED UNl7 NO D UN17 EXTE:r� �J L1:.:T �z � crr;, R �"' i o � �' r� r C p r' ^arc I �;�; 1 ANNUAL PVC PIPE •AND FITTINGS NO BID 38,101.40 35,523.46 41,068.79 t CONTRACT, per specifications, i TQTAL: 1 38.101.40 35 523.46 41,068.79 i � DELIVERY: ! By Manuf cturer 1 year , per Manufacturer � 1 WARRANTY: 3 -30 DAY ARO AS REQU RED 3-30 DAYS ARO SPECIAL CONDITIONS: ; � All pric s firm for Pipe prices are firm Prices firm for 30 30 days nly, until 1 -1 -83. days fro date of • • �• Fitting firm 1 year. quotatio . I . ! 1 r ' � ' l � f i i. .. . � ; �• s GROSS TDTA L . • LESS DISC. N ToTQ L n f. �.... -n �� �/1 l Y O� v IQ Y TQ � N Attachment "E" � 1'j'L `: ANNUAL F I BERGLASS MANHOLE CONTRACT , �1 D 7"q BULA?'l ON 310: ._ as._.. s:,61 . _�..____._._._...,_� ��%��= 'May 5, 1983 � 2:00 P.14. . TE1�1 QTY OESCRlPT1QN WHITE SUPPLY ROHAN COMPANY' GOLDEN TRIANGLE MARQUE CORP. Ex7'T;;,r� �� r �•CTG,r.. _ .unrr FxrENo£o urvtr � FCC ExoEU uNr x No o urvlr ur;: a: 1. Lot ANNUAL FIBERf�LASS MANHOLE CONTRACT, NO BID $15,106.00 $12,969.60 !$13,617.00 � ' � I I per specifications, •TOTAL: I $t5,to6.00 $12,g69.6o i$13,617.00 1 • � � MAKE: i 1 Marque I Owens /Corning � � � DELIVERY: ' � f 2 to 14 ays Stock t 10 days Stock to; 10 days. � • 'SPECIAL CONDITIONS: Price fi m for 30 day .• t I , r � ; i !, ! � i t t • � � ' f . � I 1 ' �f�OSS 7 U ! A L �L/ESS DITS /�C/ J Y FT�r� 1 H L _1 .m.^^ x (J O 1 -rj)(A a �j r r n I U) (? r D co � w v+ co o� w N O O 3 a m 0 a z z c D r m CO m X C1 Ln w 3 D z x I O r m• t7 O z I� D n n O z z c m 0 O `C A O r� b C) rn r Q O D z Z �r n b rrl CD .m n m n n O• D r m a z C •• r o 0 m ;v r m • 3 �z z o h� Z • D m • O0 f i ' z v z O a) ? nt O c m 0 .c co v M fn c O r O N n 7 Z N � n m � O O z :3 an an O- . � . 0 0D aC "0 _. m O O O _2 h~ 1� f.. U oC R~ •1� f+ U) (? r D co � w v+ co o� w N O O 3 a m 0 a z z c D r m CO m X C1 Ln w 3 D z x I O r m• t7 O z I� D n n O z z c m 0 O `C A O r� b C)