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1983 04 28 CC Minutes30428 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN April 28, 1983 The City Council of the City of Baytown, Texas, met in regular session on Thursday, April 28, 1983, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following attendance: Fred T. Philips Jimmy Johnson Perry M. Simmons Mary E. Wilbanks Roy L. Fuller Emmett O. Hutto Allen Cannon Fritz Lanham Larry Patterson Randy Strong Eileen P. Hall Councilman Councilman Councilman Councilwoman Councilman Mayor Councilman /Mayor City Manager Assistant City Manager City Attorney City Clerk The meeting was called to order with a quorum present. After the invocation was offered, the following business was conducted: Consider Minutes for Regular Meeting Held April 14, 1983 Councilman Johnson moved for approval of the minutes for the meeting held April 14, 1983; Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Wilbanks, Fuller Mayor Hutto Nays: None Philips, Johnson, Simmons, and Cannon Consider Proposed Resolution No. 837, Canvassing Returns of Municipal Run -Off Election Held April 23, 1983 Council canvassed the results of the Municipal Run -Off Election held April 23, 1983, which reflected the following: For Mayor (From City at Large) Emmett O. Hutto 1,350 votes Allen Cannon 11542 votes Councilman Philips moved for adoption of proposed Resolution No. 837; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Wilbanks, Fuller Mayor Hutto Nays: None Philips, Johnson, Simmons, and Cannon 30428 -2 Minutes of the Regular Meeting - April 28, 1983 RESOLUTION NO. 837 A RESOLUTION CANVASSING THE RETURNS OF THE SPECIAL MUNICIPAL ELECTION HELD WITHIN THE CITY OF BAYTOWN ON THE 23RD DAY OF APRIL, 1983, FOR THE PURPOSE OF ELECTING A MAYOR FROM THE CITY AT LARGE; DECLARING THE RESULTS OF SAID ELECTION; FINDING THAT NOTICE OF SAID ELECTION WAS DULY AND PROPERLY GIVEN AND THAT SAID ELECTION WAS PROPERLY HELD AND THE RETURNS THEREOF MADE BY THE PROPER OFFICIALS IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. Administer Oath of Office to Newly Elected Mayor Alternate Municipal Court Judge, Roy Fuller, administered the oath of office to the newly elected Mayor, Allen Cannon. Mayor Cannon began to preside over the meeting. Consider Proposed Resolution No. 838, Recognizing and Thanking Emmett 0. Hutto for his Service to the Community as Councilman From District No. 2 and as Mayor Councilwoman Wilbanks read Proposed Resolution No. 838, recognizing and thanking Emmett 0. Hutto for his service to the community as Councilman from District No. 2 and as Mayor and moved for adoption of the resolution. Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, and Fuller Mayor Cannon Nays: None RESOLUTION NO. 838 A UNANIMOUS RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, FORMALLY RECOGNIZING AND THANKING EMMETT 0. HUTTO FOR HIS SERVICE TO HIS COMMUNITY AS COUNCIL PERSON FROM DISTRICT NO. TWO AND AS MAYOR FROM APRIL, 1975, THROUGH APRIL, 1983, AND RECOGNIZING SOME OF THE ACCOMPLISHMENTS HE WAS INSTRUMENTAL IN BRINGING ABOUT DURING HIS TENURE IN OFFICE. Receive Petitions There were no petitions presented. City Manager's Report Distribution of cheese and butter - In response to an inquiry from Council regarding the distribution of cheese and butter in Baytown, a report was prepared by Ms. Gail Gray, a graduate student with the University of Houston, who as part of her course requirements is working for the City of Baytown. The report indicated that the local agency that distributes the butter and cheese is notified only three days in advance of delivery. Therefore, there isn't much time to get the word out. 30428 -3 Minutes of the Regular Meeting - April 28, 1983 Distribution is made at three locations within the city and future plans, beginning in June, include other food stuffs to be distributed along with the cheese and butter. Mr. Lanham, in response to Council, stated that the Administration could suggest to the Gulf Coast Community Services Association that notification be posted in the local newspaper. The food stuffs are distributed within a few hours of receipt; therefore, the newspaper notice would need to be in advance of delivery. North Main Improvements by Harris County - The contract has been awarded for Phase I of the North Main Improvements by Harris County to Angel Brothers. The contract was awarded for just under $1,700,000. North Little League - The City of Baytown, the North Little League and the Goose Creek School District participated in the construction and lighting of one baseball diamond and constructed another, but there are no lights on the second field. The North Little League has indicated that, they, at their own expense would like to light the second field and pay for electrical costs with the city maintaining those lights as it does others. Council had no objections to this proposal. Drainage - The city crews are continuing to make good progress in the Pringle and Rotan Subdivision where the work is about eighty (80 %) percent complete. Alva Street is about ninety (90) percent complete and work has just begun on Hines Street. Work on Coachlight is complete and work on Surrey Lane is ninety (90 %) percent complete. Work has just begun on East Lobit. Quail Hollow Lift Station Modification Project - Work began on this project on April 13 and the work is moving along very well. Sliplining - Linwood has been completed except for cleanup. Near West Main all the sliplining has been completed and all service connections have been made. The City Manager authorized a change order to that contract to deal with an emergency situation at North Main and Bob Smith Road. The emergency repair has been completed. About forty (40 %) percent of the time on the contract has expired. Councilman Johnson commented that a gentleman who resides at 417 North Burnett had called to state that the backyards were in a mess in that area. Announced Retirement of Odis Muennink /Confirm appointment of Howard Brister -- Mr. Lanham announced that Odis Muennink, longtime City employee and Chief Sanitarian would be retiring on April 29. Mr. Lanham requested confirmation of the appointment of Howard Brister as Chief Sanitarian. Howard has been a member of the Health Department for about 11 years and his salary will be $27,000 annually. 30428 -4 Minutes of the Regular Meeting - April 28, 1983 Councilwoman Wilbanks moved to confirm the appointment of Howard Brister to the position of Chief Sanitarian at an annual salary of $27,000; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks and Fuller Mayor Cannon Nays: None Oak Tree - Councilman Johnson mentioned that he had been contacted by some businessmen who were concerned about the trash being strawn in the flower bed around the Oak Tree. Selection of Council representative for District No. 5 - Mr. Lanham requested guidance from Council regarding the placement of an item on the Council agenda to select a Council representative for District No. 5. The City Charter specifies that a vacancy in the Council shall be filled by a qualified voter residing in the district in which the vacancy occurred by a majority vote of the remaining members of the Council. Mr. Lanham described the boundary limits of Council District No. 5. Mayor Cannon suggested that the Baytown Sun print the fact that Council will be making a decision in this regard and any interested person should file a resume with either Mr. Lanham or the City Clerk. Council did request that the item be placed on the next regular agenda for consideration with the understanding that Council may not be prepared to make the appointment at that time. Councilman Fuller stated that he had recently attended a meeting of the Decker Terrace Home Owners Association where the Crime Prevention Unit of Baytown Police Department made a presentation which was very well organized and very infor- mative. Officer Zunker did an exceptional job. Councilwoman Wilbanks expressed her gratitude to the Purchasing Department for the information provided concerning purchasing procedures. General Telephone - Councilman Philips informed Council that he and former mayor, Emmett Hutto, had attended the meeting in Austin sponsored by Texas Municipal League with regard to the question of General Telephone Company's request for rate increase and the proposed settlement. Baytown and Plano, Texas, will be the only two cities where the PUC will hold hearings prior to determining what the company should receive as a rate increase. There are about thirty (30) cities that belong to Texas Municipal League that have been paying for the audit and the challenging work to assess the GTE rate increase request of $80.5 million. Through negotiation, the company has agreed to settle for $32.5 million. The majority of the cities have agreed to the proposed settlement. The City of Baytown abstained from taking a position because Council felt that it would not be proper to commit Baytown prior to the May 3 public hearing. 30428 -5 Minutes of the Regular Meeting - April 28, 1983 Another point that was discussed extensively was the request before the PUC to allow the telephone company to institute Local Measured Service on January 30, 1984. Council had previously discussed this and had indicated that if Local Measured Service is brought into being, that it should be optional by customer. Each customer would be allowed to decide if they want Local Measured Service or the service now being provided. There is some controversy involved since there are those who feel that the senior citizen could save some money by opting for LMS, but on the other hand, if the senior citizen uses the phone exten- sively, their bill could very well increase. The public hearing in from 3;00 p.m. to 5:00 p.m. in the Community Building. Ted Kloesel Will Appear Baytown will be held on May 3 and from 6:30 p.m. to 8:00 p.m. Mr. Kloesel was not present. Consider Proposed Ordinance, Authorizing a Contract with the State of Texas Department of Human Resources to Provide Home Weatherization to Eligible Applicants The City of Baytown has been offered a grant by the Department of Human Resources for the amount of $15,800 for the purpose of weatherization of seventeen (17) homes for eligible homeowners. Eligibility is based on income with priority given to the elderly and the handicapped. Houston Lighting and Power has offered to be involved in the program and the company will, at no cost, provide energy audits for the homes involved and install free of charge for labor and materials some of the low cost items such as caulking, weather stripping, etc. The company will also provide a ten (10 %) percent rebate for other eligible materials and labor costs, but the rebate cannot exceed $100 per home. If Council approves this ordinance, the Administration will administer the program through the Community Development Program. The Administration thinks that it is a good program and one that will not cost the city any additional funds since the program will be administered with existing personnel. In response to an inquiry from Council, Jerry Fletcher, Community Development Co- ordinator, stated that seventeen (17) homes is a minimal number and if the funds are available to weatherize more homes, this will be done. Councilman Philips requested that the Administration acquire feedback to determine the before and after bills on these homes that have been weatherized. Mr. Fletcher pointed out that the individuals consumption may decrease while the bill may not decrease because of rasing costs of electricity. The Administration recommended approval of the ordinance. Councilman Fuller moved for adoption of the ordinance; Councilman Philips seconded the motion. The vote follows: 30428 -6 Minutes of the Regular Meeting - April 28, 1983 Ayes: Council members Philips, Johnson, Simmons, Wilbanks, and Fuller Mayor Cannon Nays: None ORDINANCE NO. 3606 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A CONTRACT WITH THE TEXAS DEPARTMENT OF HUMAN RESOURCES FOR WEATHERIZATION ASSISTANCE FOR LOW INCOME PERSONS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. ^) Consider Proposed Ordinance, Approving Payment for Rollingbrook Drive right of way The next four (4) items relate to Rollingbrook Drive Extension Project which was part of the 1981 Bond Program. Based on appraisals that had been provided, the City offered the landowner $187,558 which was $13,500 per acre. The owner rejected that offer; therefore, the City instituted condemnation proceedings. Commissioners in condemnation met last week and awarded $208,398 which is $15,000 per acre. That amount has been deposited in the registry of the court. The Administration needs Council approval of payment of that amount. There is a possibility that the landowner will appeal but with the money on file with the court, the City will be free to continue with the project. The Administration recommended approval of the ordinance. Councilman Philips moved for adoption of the ordinance; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, and Fuller Mayor Cannon Nays: None ORDINANCE NO. 3607 AN ORDINANCE AUTHORIZING THE PAYMENT OF $208,398.00, LESS TAXES, INTO THE REGISTRY OF THE COURT AS THE AWARD OF COMMISSIONERS IN THE CONDEMNATION PROCEEDING FOR ROLLINGBROOK DRIVE RIGHT OF WAY; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Authorizing Agreement with Houston Lighting and Power for Casing Fuel Oil Pipeline Which Crosses the Rollingbrook Drive Project At a previous meeting Council had authorized agreements with four pipeline companies that must make adjustments to their lines in order that the Rollingbrook Drive Extension may move ahead. The agreement with Houston Lighting and Power Company has just been finalized for casing the company's fuel oil pipeline. Estimated cost to case the fuel oil pipeline is $29,523. The Administration recommended approval of the ordinance. 30428 -7 Minutes of the Regular Meeting - April 28, 1983 Councilman Philips moved for adoption of the ordinance; Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, and Fuller Mayor Cannon Nays: None Mr. Lanham mentioned that he had failed to mention that this agreement also provides the city right of way across that parcel. ORDINANCE NO. 3608 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER AND CITY CLERK OF THE CITY OF BAYTOWN TO EXECUTE AND ATTEST TO AN AGREEMENT WITH HOUSTON LIGHTING & POWER FOR AN EASEMENT ACROSS HOUSTON LIGHTING & POWER PROPERTY FOR THE EXTENSION OF ROLLINGBROOK DRIVE; AND AUTHORIZING THE PAYMENT OF $29,523.00 FOR ENCASEMENT OF A PIPELINE; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Declaring Rollingbrook Drive a Public Street The City Attorney recommended adoption of the proposed ordinance to protect the city in the future. Councilman Fuller moved for adoption of the ordinance; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks and Fuller Mayor Cannon Nays: None ORDINANCE NO. 3609 AN ORDINANCE DECLARING CERTAIN TRACTS AND /OR PARCELS OF LAND ACQUIRED BY THE CITY TO BE A PUBLIC STREET; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Council inquired if the Administration had had any further contact from the owners of the property at the south- east corner of Rollingbrook. Mr. Lanham responded that recently he had had no contact in that regard. Council requested that the City Attorney study the matter and give Council some guidance in that regard. Consider Proposed Ordinance, Initiation Ordinance on Rolling - brook Drive Extension This is the first step in-the assessment process which is a requirement of the law for a paving assessment project. The initiation ordinance officially authorizes preparation of plans and specifications, directs that an estimate of the costs of the improvements be developed by the engineer and 30428 -8 Minutes of the Regular Meeting - April 28, 1983 a notice is filed with the County Clerk so that any purchaser of land abutting this street is on notice that owners of property along this street may be assessed for paving costs. The Administration recommended approval of the ordinance. Councilman Simmons moved for adoption of the ordinance; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks and Fuller Mayor Cannon Nays: None ORDINANCE NO. 3610 AN ORDINANCE DETERMINING THE NECESSITY FOR AND ORDERING THAT ROLLINGBROOK DRIVE FROM THE WEST RIGHT -OF -WAY LINE OF GARTH ROAD TO A POINT 450 FEET NORTHEAST OF THE NORTHEAST RIGHT -OF -WAY LINE OF SPUR 330 (DECKER DRIVE), IN THE CITY OF BAYTOWN, TEXAS, SHALL BE IMPROVED; DIRECTING THE CONSULTING ENGINEERS TO PREPARE PLANS AND SPECIFICATIONS, TOGETHER WITH AN ESTIMATE OF THE COSTS OF SUCH IMPROVEMENT; PROVIDING THAT A PART OF THE COSTS THEREOF SHALL BE PAID BY AND ASSESSED AGAINST THE ABUTTING PROPERTY AND THE OWNERS THEREOF, AND FOR INCIDENTAL MATTERS; DECLARING THAT THIS ORDINANCE AND ALL FURTHER PROCEEDINGS RELATED TO SUCH IMPROVEMENTS ARE BY VIRTUE OF TEX.REV.CIV.STAT. ARTICLE 1105b; DIRECTING THE CITY CLERK TO FILE A CERTAIN NOTICE WITH THE COUNTY CLERK; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Councilman Fuller stated that at some point, Council needs to give some consideration to the roller coaster effect on Rollingbrook which is a hazardous situation. Consider Proposed Ordinance, Accepting Drainage Easement in Chaparral Village This item was passed. Consider Proposed Projects to be Funded Under the Federal -Aid Urban Systems Program Bayway Drive has been improved under the Federal -Aid Urban Systems Program which program provides federal funds through the various state highway departments. Work must be done in cities on projects that are approved by the highway department. There have been two contracts on Bayway Drive. Plans have always been to bring Bayway on around either through the refinery or along the present route of Bayway and tie it into Market Street. The City Council has been asked by the State to submit three priority projects which the city would like to have completed with funds that will be available in District 12. The allocation expected by the State is $20.6 million for the Houston urbanized area of District 12. The allocation is a four -year allocation; but the State indicates that a commitment can be made for the entire four -year funding. 30428 -9 Minutes of the Regular Meeting - April 28, 1983 The three projects that the Administration felt should be considered are: (1) the completion of Bayway Drive, from Park Street to Market Street (approximately 1.75 miles) with an estimated cost of $2,300,000; (2) Massey Tompkins Road, from North Main Street to North Alexander Drive (S.H. 146) - approximately 2.7 miles with an estimated cost of $3,500,000; and (3) Geometric Design Change - South Alexander Drive at South Highway 146. The cost for this change is undetermined. Council discussed the fact that Massey Tompkins may, in the future, carry as much traffic or more than Bayway Drive, but the point was also made that Bayway Drive is utilized as an escape route in the event of disaster. Presently, Bayway is at the flood plain and would therefore, pose a threat by cutting off that escape route. In response to an inquiry from Council as to whether North Main from Texas Avenue to Cedar Bayou Road had been considered, Bill Cornelius, Director of Planning and Traffic, indicated that that section had not been considered primarily due to lack of right of way and the fact that that street is not listed on the urban system at present. In response to an inquiry from Council, Mr. Lanham ex- plained that in order to provide a north /south route, the city would be purchasing right of way and this would require a bond program. The Administration recommended approval of the priority list. Councilman Simmons moved to approve the priority list; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks and Fuller Mayor Cannon Nays: None Mr. Lanham pointed out that at this point eligible juris- dictions are being asked to nominate three projects to be considered for inclusion in the Federal -Aid Urban System Program. Baytown may or may not receive an allocation. Consider Proposed Ordinance, Authorizing Participation in 10 -Week Summer Youth Program The Administration has been working with Harris County Employment and Training Administration to get some jobs for young people in Baytown during the summer. It was suggested when discussed at a recent Council meeting that if possible an enrollment be arranged in Baytown for the program. It appears that there will be a large number of jobs available for Baytown. The City of Baytown could use about forty -six positions. The Goose Creek Independent School District has indicated that it would like twelve positions and the YMCA has indicated the need for four. Lee.College will respond tomorrow with regard to the number of positions that it may need. Presently, sixty -two positions are needed. The County has agreed that people will be sent to Baytown for registration. 30428 -10 Minutes for the Regular Meeting - April 28, 1983 The criteria for selection of the youngsters was included in the Council packet. Salaries for these young people will be paid through the CETA program. Funds that will be obtained through the Mayor's Summer Jobs Program will be used to hire two super- visors. The city will be responsible to rent vehicles to transport the youngsters to their jobs and to furnish tools for the youngsters to perform their work. The additional cost to the city for that will be $9,654. The next agenda item authorizes the transfer of funds from Council Contingency for this purpose. The Administration recommended approval of the ordinance. Councilman Fuller moved for adoption of the ordinance; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks and Fuller Mayor Hutto Nays: None ORDINANCE NO. 3611 AN ORDINANCE AUTHORIZING THE CITY'S PARTICIPATION IN THE 1983 CETA SUMMER YOUTH PROGRAM;, AUTHORIZING THE PAYMENT OF NINE THOUSAND SIX HUNDRED FIFTY FOUR & N01100 ($9,654.00) DOLLARS FOR NECESSARY SUPPLIES AND EQUIPMENT; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Authorizing Transfer of $9,654 from Council Contingency for CETA -Summer Youth Program Councilman Fuller moved for adoption of the ordinance; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, and Fuller Mayor Cannon Nays: None ORDINANCE NO. 3612 AN ORDINANCE AUTHORIZING THE CITY MANAGER OF THE CITY OF BAYTOWN TO APPROPRIATE $9,654.00, FROM "COUNCIL CONTINGENCY" TO ACCOUNT NOS. 0304 -02 -1300 and 0- 501 -02 -1300 AS THE CITY'S COST OF PARTICIPATING IN THE CETA SUMMER YOUTH PROGRAM AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Hear Report on 1981 -82 Capital Improvements Program Fritz Lanham, City Manager, reviewed the Status Report dated April 22, 1983, which had been provided to Council in the packet. A copy of that report is attached to the minutes as Attachment "A." Mr. Lanham mentioned that of the projects in progress, the only one that the city will be able to complete with existing funds is Rollingbrook Drive Extension. Councilwoman Wilbanks requested that Council'be provided with a copy of the schedule which had been adopted for implementation of the bond program. 30428 -11 Minutes for the Regular Meeting - April 28, 1983 Mr. Lanham stated that the schedule had been approved by Council in July, 1981, just after the bonds had been voted and when economic conditions were a great deal different than now. Several of the projects which were scheduled to begin in the first two years have not been implemented. Councilwoman Wilbanks stated that she felt that it would be good for Council to compare the proposed schedule against the work in progress. Councilman Fuller stated that Council needed this infor- mation in order to set up certain priorities with regard to another bond sale. Mr. Lanham stated that one good reason to sell bonds at the present would be that projects could be completed. The bond market is in good shape. Mr. Masterson, financial advisor for the city, feels that if bonds were sold today the interest rate would probably be 8 1/4 %. Any bonds sold after July 1 must be registered bonds; however, that will add very little to the actual cost of bonds. There will be additional expense with regard to bookkeeping that will go along with the registration of the bonds. Interest may continue to go down which would be a plus to waiting to sell bonds. Inflation on public works improvements has levelled off. However, the Administration feels that the City of Baytown needs to have the results of the Appraisal Review Board hearings prior to a decision to sell bonds. That information will not be available for another two -three months. The rating firms are going to want that information. The City of Baytown does not need money to complete projects which are now underway. The only project that the City may be pressed to find money for or forego the federal grant would be the East District Sewer System Improvement, but the City could, if necessary, sell certificates of obligation to finance this improvement. Therefore, Mr. Lanham suggested that Council could make a better determination of what next year's revenues will be after the Appraisal Review Board hearings, and at that time would be better informed to schedule a bond sale. Council members Philips, Fuller and Simmons expressed concern that they had received calls regarding information which had been printed in the Baytown Sun just prior to the Municipal Run -Off Election which information left the impression that the City of Baytown's budget would be over expended by $1,100,000 to $1,400,000. In response to an inquiry from Councilman Philips, Mr. Lanham stated that there is no problem with the current City of Baytown budget. Mayor Cannon explained that the information presented consisted of projections for the forthcoming fiscal year. Councilman Philips stated that he would like the record to reflect that in the Administration's opinion the city budget is in good shape with no short fall; Mayor Cannon stated that he had no problem with that. There being no further discussion concerning bonds, Mayor Cannon moved to the next agenda item. 30428 -12 Minutes for the Regular Meeting - April 28, 1983 Consent Agenda Council considered the Consent Agenda as follows: a. Proposed Ordinance No. 30428 -9, will accept improve- ments to Caldwell Street and authorize the final payment. All work has been completed and inspected by Busch Hutchison & Associates and the City of Baytown and was found to be satisfactory. The original contract amount was $176,570 with the addition of one change order for $1,895, bringing the total contract amount to $178,465. The final project cost was $179,133.50 which represented an overrun of $668.50. The contractor has been paid 1i $174,936.46. We recommend that the final payment of $4,196.04 be made at this time. We recommend approval of Proposed Ordinance No. 30428 -9. b. Proposed Ordinance No. 30428 -10, will award the bid for double doors and air lock for City Hall. This will provide for doors on both entrances to the City Hall Building as well as the hallway leading to the Council Chambers and the hallway leading to the Finance Department. Two (2) bids were received. Binswanger Glass Company submitted the low bid of $8,146.95. We recommend the low bidder, Binswanger Glass Company, be awarded this contract. C. Proposed Ordinance No. 30428 -11, will award the bid for the disk drive and addressing unit. Honeywell was the only vendor who was able to provide a disk drive compatible with the Honeywell Level 62 computer. CDC did contact the City of Baytown and indicated it could also bid such a unit. However, upon demonstration, the unit was not able to operate in conjunction with our machine. Honeywell Information Systems did provide a bid for $17,135. Council had budgeted $17,500 for this purchase. We recommend the low bidder, Honeywell Information Systems, be awarded this contract. d. Proposed Ordinance No. 30428 -12, will award the bid for two 1/2 ton pickups for Public Works. Seven (7) bids were received. Bob Robertson Chevrolet submitted the low bid of $16,524.98. Council had budgeted $17,000.00 for this purchase. We recommend the low bidder, Bob Robertson Chevrolet, be awarded this contract. 30428 -13 Minutes for the Regular Meeting - April 28, 1983 e. Proposed Ordinance No. 30428 -13, will award the bid for a 3/4 ton cab and chassis for the Waste- water Disposal Division of Public Works. Three (3) bids were received. Bayshore Dodge submitted the low bid of $9,268.37. Council had budgeted $12,500 for this purchase. We recommend the low bidder, Bayshore Dodge, be awarded this contract. f. Proposed Ordinance No. 30428 -14, will award the bid for a 3/4 ton pickup truck for Lift Station Division of Public Works. Three (3) bids were received. Bayshore Dodge submitted the low bid of $9,734.43. We recommend the low bidder, Bayshore Dodge, be awarded this contract. Councilman Johnson moved for adoption of the Consent Agenda Items a through f; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks and Fuller Mayor Cannon Nays: None ORDINANCE NO. 3613 AN ORDINANCE ACCEPTING THE WORK OF IMPROVING CALDWELL STREET IN THE CITY OF BAYTOWN, TEXAS, UNDER A CERTAIN CONTRACT THERE- FOR HERETOFORE ENTERED INTO; FINDING AND DETERMINING THAT SUCH WORK AND IMPROVEMENTS HAVE BEEN COMPLETED IN ACCORDANCE WITH SUCH CONTRACT AND THAT THE CITY'S CONSULTING ENGINEERS HAVE SO FOUND AND HAVE SO CERTIFIED TO THE CITY COUNCIL; AUTHORIZING AND DIRECTING THE PAYMENT OF THE FINAL ESTIMATE AND THE ISSUANCE AND DELIVERY OF CERTAIN SPECIAL ASSESSMENT CERTIFICATES IN CONNECTION THEREWITH; AND PROVIDING FOR THE EFFECTIVE DATE OF THIS ORDINANCE. (Proposed Ordinance No. 30428 -9) ORDINANCE NO. 3614 AN ORDINANCE ACCEPTING THE BID OF BINSWANGER GLASS COMPANY FOR THE PURCHASE OF DOUBLE DOORS AND AIR LOCK FOR THE CITY HALL AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF EIGHT THOUSAND ONE HUNDRED FORTY SIX & 95/100 ($ 81146.95) DOLLARS. (Proposed Ordinance No. 30428 -10) ORDINANCE NO. 3615 AN ORDINANCE ACCEPTING THE BID OF HONEYWELL INFORMATION SYSTEMS FOR THE PURCHASE OF DISK DRIVE AND DISK ADDRESSING FOR THE CITY AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF SEVENTEEN THOUSAND ONE HUNDRED THIRTY FIVE & 00 /100 ($17,135.00) DOLLARS. (Proposed Ordinance No. 30428 -11) 30428 -14 Minutes for the Regular Meeting - April 28, 1983 ORDINANCE NO. 3616 AN ORDINANCE ACCEPTING THE BID OF BOB ROBERTSON CHEVROLET FOR THE PURCHASE OF TWO 1/2 TON PICKUP TRUCKS FOR PUBLIC WORKS OF THE CITY HALL AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF SIXTEEN THOUSAND FIVE HUNDRED TWENTY FOUR & 98/100 ($16,524.98) DOLLARS. (Proposed Ordinance No. 30428 -12) ORDINANCE NO. 3617 AN ORDINANCE ACCEPTING THE BID OF BAYSHORE DODGE FOR THE PURCHASE OF 3/4 TON CAB AND CHASSIS FOR WASTEWATER DISPOSAL AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF NINE THOUSAND TWO HUNDRED SIXTY EIGHT & 37/100 ($9,268.37) DOLLARS. (Proposed Ordinance No. 30428 -13) ORDINANCE NO. 3618 AN ORDINANCE ACCEPTING THE BID OF BAYSHORE DODGE FOR THE PURCHASE OF A 3/4 TON PICKUP FOR THE LIFT STATION DEPARTMENT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF NINE THOUSAND SEVEN HUNDRED THIRTY FOUR & 43/100 ($9,734.43) DOLLARS. (Proposed Ordinance No. 30428 -14) For tabulation, see Attachments "B" through "F." Consider Appointments to Planning Commission Councilman Johnson moved to reappoint Jon Pfenning, Charley 0. Walker, Dr. James E. Kelley, Jr., Francis Whalen and Moody Barker to the Baytown Planning Commission; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members and Fuller Mayor Cannon Johnson, Simmons, Wilbanks Nays: None Abstained: Councilman Philips Consider Appointments to Baytown Traffic Commission Council will make these appointments at a future meeting. Consider Appointments to Auto Wrecker Committee Council will make these appointments at a future meeting. Consider Appointments to Baytown Housing Finance Corporation Councilman Simmons moved to reappoint O. J. Howell and Vernon Shields to the Baytown Housing Finance Corporation; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks and Fuller Mayor Cannon Nays: None 30428 -15 Minutes for the Regular Meeting - April 28, 1983 Adj ourn There being no reason to recess into an executive session, and there being no further business to be transacted, the meeting was adjourned. Eileen P. Hall, City Clerk STATUS REPORT 1981 -86 CAPITAL IMPROVII�iENTS PROGRAM Attachment "A" April 22, 1983 BONDS SOLD PROJECT 10 -15 -81 & STATUS 5 -27 -82 Sewer $ 1,150,000 West District: The treatment plant has been completed and is in service. The lift station and force main have been completed and are also in service. The sliplining and line rehabilitation contracts are complete except for final clean -up. Central District: Step I - Infiltration /Inflow Analysis has been completed. A Systematic Sewer System Evaluation Survey (SSSES) is underway to determine what repairs to the collection system will be necessary. East District: Step I has been completed with the facility plan and environmental information documents approved by TDWR and EPA. Step II engineering design phase is in progress. Water $ 600,000 Craigmont /Ponderosa Water Line Replacement - this project has been completed. Fire Stations $ 230,000 Data collection is complete on the Fire Station Location Study. This data is currently at P.T.I. for processing. Parks $ 850,000 North Little League Construc_t_ion: complete. Land Acquisition: Gray Sports Complex /North Main - Rackley Property (4 acres) - Purchase complete. Andrews /Thompson (10.3 acres) - Pur- chased 1/2 property, condemnation for remainder of property. Jennings/ Hutchins (6.75 acres - Purchased 17/35 property, condemnation for remainder of property. Reimer Property (10.3 acres) - Condemnation papers filed. Land Acquisition: Central Heights Proper.�y - (1.5 acres) - Purchase complete. PROJECT BONDS SOLD STATUS i Drainage $ 170,000 Bayway /Baker Road Ditch - Plans have been prepared by the City's Engineering Department and reviewed by Harris County Flood Control. - Final specif ications and contract documents are being prepared by H.C.F.C.D. at this time. Streets * $ 570,000 Caldwell - This project has been completed. 3,800,000 $ 4,370,000 Rollingbrook - Land acquisition is nearing completion. Agreements have been reached with the various pipeline companies. The 4 engineering plans and specifications are being completed at this •• time for final Council approval. Initiation ordinance is on City Council agenda for April 28 meeting. Massey- Tompkins b N. Main - Preliminary surveying and engineering have been completed. Massey - Tompkins & McKinney - Preliminary surveying and engineering have been completed. Total bonds sold: $6,800,000 1981 & 1982 *1975 Street Improvement Bond Funds >Zrc • � tr r LD '1 ( l ,. co 0 co w N O 0 T a r r 4 `C r� Q� zz it �r c� Q ~C ar rm r . O 0 rrl m Cn ;0 N a � •v z — 70 N in O 7 m r � n co Y3 c N 't a • z m y ' v ono ono c� > r*l C+ Gr M to o co r N . -V, An Q 0 0 0 0 0 a • k 0 C Vi a n, •, (:, r,. u i r� r'j LD '1 ( l ,. co 0 co w N O 0 T a r r 4 `C r� Q� zz it �r c� G�TY Q� ��Y-ro� N f 7"Li: DISK DRIVE AND ADDRESS BID TABULATION 10= - , ,/�TE Apri 1 12, 1983 2:00 P.M. HONEYWELL INFORM. SYS Eli; QTY DESCRIPTION .unrr XrE►vOE� ur�r�r !! Ex ENOED urw R �' 1 D �' 1 1. 1 80 MB Disk Drive, per specificatio s $15,700.00 i • a 2.t 1 = Disk Addressing, per specification 1 $1,035.00 ! I 1 i I FREIGHT � 400.00 TOTAL: 17,135.00 Delivery: 60 DAYS " I . 1 4 ± � . ,�� GROSS TO7"A L LESS D1S� NF7' T07,4 L I ;• Attac�'anent "C" UIYIr ExrEtr� �> Ut,: T � �x ;'cr..; � C A I'� ^arrc I O:'': i } i I 1 � i s i "f � TL �. ^. 1 /2 TON P (CKUP TRUCKS FOR PUBLIC = 4JORK5 � JD TQ gv �„�Q TJ Ql� r O: N834-52 ', .April 13, 1983 2:00 P.M. PAGE 1 of 2 aTE- E1��t QTY DESCR1PTrQN 1 2 1/2 TON PICKUP TRUCK FOR PUBLIC WORKS,�per specifications i MODEL: � WARRANTY: I I I DELIVERY: '. i Attactmient "D" BAYSHORE MOTORS BOB ROBERTSON CHEV. BAYTOWN MOTORS SAN JACINTO FORD •UNl7 EXTEND 0 uN,r� EXTENDED UNIT X ND D UNlT EXTE��vc�7 (Jri:r E:C:'�� +Jt� No BID 8,262.49 16,524.98 8,512.44 17,024.88 8,708.33 17,416.66 � I I CHEVROLE GMC � F100 12 MONTH 12,000 Mile 12 M0. - 12,000 MILE 12 MO - 12,000 MILE ' 75 DAYS ARO 90 DAYS RO 9� DAYS ARO j I I ` i i i ! � 4 I � � GROSS T�7AL HESS O1 SC. MX c r ydr • � R1 13 O t -• x 1 w n �O OD W N O 0 3 D m N O M N O 2 C7 C. C n t7 X c 0 r n 0 A N W Ao OD �r r� A rr, Q N pa 0 , pq (A Z TTt .9 Cl ,�• 1 O n ^ m a• • v c CA m D o �1 m r 70 0 n - m -n 0 z r W rD- 7mv c o o Now� •• O Z 00 E N-n O Z• C rt (gyp N v o 2 _, rp y r •� 3 o lA K V W Ch f*1 m n fD a O rt Z ^` 0 _,.... -... .__._..� 3 o y= i►f � z a m 0 co C co z D - Q a% -• m o %n �o • -- -..� -�-- -•gin -_ .. _,._. m � v o rt - N V o S v w �Zm o > o o ^p �n a 3 0 W m -• O ' W � ru t9 • C h a� � rr r U �C r1 ~ lu x n r'j ydr • � R1 13 O t -• x 1 w n �O OD W N O 0 3 D m N O M N O 2 C7 C. C n t7 X c 0 r n 0 A N W Ao OD �r r� A Attad�ment "E" G�rY 0>� �aY�o� N _ rL �:_�Z_/4 p -TAN _CwAB AND CRASS I_ S�FOR� WASTE4IATER DISPOSAL U 1D � ^ �, J 1 ^ � r O � r . U! �-t V L H 1 , V ��834'S3 ....... ..�.. T�• 'April 14, 1983 2:00 P.M. ' :11.1 C?TY OFSCRlPT�oN BAYSHORE MOTORS BOB ROBERTSON' BAYSNORE DODGE BAYTOWN MOTORS .unr,r . Fxr>:rv�FO unr�r R � � prrFNoev urvrr x N o unrrr ExrF:�r� �� v:,: r �;� -�: —,: f P �^ . � c , p �. - ,� � � �., �. I a � ,� 1 1 3/4 TON CAB AND CHASSIS, per N0 BID �9.79�.50 9,794.50 9,268.3 9,268.37 10,158.9 10,158.86 I specifications. � � !� I � 4 � . j � 1 MODEL; ! I. ,,, ;, � '�'� Chevrolet! I�I � _ Dodge OL250 GMC Sierra 1 . WARRANTY: i 12 mo, o 12 000 mi. } ]2 mo.•{�r 12 000 mi. 12 mo. o� 12,000 mi. � ' DELIVERY: 75 DAYS RO 60 -90 D YS ARO g.0 DAYS RO f 1 I i i l � � � Pri cep Firm i i if ordeYed before ' April 3 the I . � ' !� . I i .., r...............,..�.- _ . C�KV55 J V 1 E-1 L LESS : ��SC. � J NET JTQ L - -- -- - -- ITLr =- ��4 ]'ON PICKUP TRUCK FOR LIFT STATION 310: N834 -55 ..��.... )ATE: APRIL 19 , 1983 �IiY 0 � �3� Y �'o � N �fo ra �uLa ri ory Attaciment "F" TEl1'f Q �� - DESCRI PTIOIV BAYSHORE MOTORS BOB ROBERTSON. BAYSHORE DODGE BAYTOWN MOTORS BAYTOWN DATSUN . .urv�T xrFNoeo unr,r 1 DCrEN0�0 UN� X NO 0 Un�1T EXTE:r� �J Ut:: T- �y £z'�t.: 1 1 3/4 TON PICKUP TRUCK FOR LIFT STATI N, .NO BID 10,185.5 10,185.50 9,734.43 9,734.43 10,329.8 10,329.88 No �ID per specifications. � I a • � MODEL: I _tI CHEVROLET 20903 DODGE D -�50 GMC SIERRA 1 ' I � HEAVY DU'�Y CHASSIS P/U WARRANTY: i 1 12 h0. 0 12,000 MI. 12 M0. r 12,000 MI. 12 M0. or 12,000 MI. • I � • DELIVERY: 75 DAYS RC 45-60 D S 60 DAYS t ` '. SPECIAL CONDITIO S: P -rites irm if ordere 1 by April 30th. j _ ' 1 t � . t t :: , • � � f . � i r ; GROSS 7'OTa L - LESS DISC. NE7' �"OTi4 L