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1983 02 10 CC Minutes30210 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN February 10, 1983 The City Council of the City of Baytown, Texas, met in regular session on Thursday, February 10, 1983, at 6:30 p.m. in the Council Chambers of the Baytown City Hall with the following attendance: Fred T. Philips Jimmy Johnson Perry M. Simmons Mary E. Wilbanks Roy L. Fuller Allen Cannon Emmett 0. Hutto Fritz Lanham Larry Patterson Randy Strong Eileen P. Hall Councilman Councilman Councilman Councilwoman Councilman Councilman Mayor City Manager Assistant City Manager City Attorney City Clerk The meeting was called to order with a quorum present, and the invocation was offered, afterwhich the following business was conducted: Minutes Councilman Johnson moved for approval of the minutes for the regular meeting held January 27, 1983; Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None Receive Petitions Council had been furnished with a copy of the petition filed with the Administration regarding the sale of electrical power by Houston Lighting and Power Company to Townlake Village which is metered by AMP of Texas and charged to the residents accordingly. Randy Strong, City Attorney, explained that AMP of Texas is more or less submetering electrical use by residents of the apartments. Submetering in this case is a misnomer since the company is not actually metering anything. There is some measurement done of high use electricity such as air conditioning, but other charges are determined by square footage of the apartment. The City of Houston had had a similar complaint last year. The citizen who was involved filed a complaint with the Public Utilities Commission. The Commission decided that this was not covered by the Public Utilities Regulatory Act. Since the City of Baytown derives its authority to regulate electrical useage through the Public Utilities Regulatory Act, there is a question whether Baytown would have authority in the matter. There is 30210 -2 Minutes of the Regular Meeting - February 10, 1983 legislation being proposed by the City of Houston to specifically cover these type situations where the PUC and municipalities will clearly have jurisdiction to regulate this type operation. The City Attorney has requested a copy of the PUC Examiner's report and will report to Council later. City Manager's Report Water crisis - Due to the report that some poisonous substance has been placed in Lake Livingston, the Trinity River Authority has been monitoring and testing the water; however, since the substance was not identified, a series of tests must be made. During the questionable period, the City of Baytown has converted to well usage. Mr. Lanham pointed out that this problem points to the fact that the wells should be kept in a good state of repair for such emergency use. Councilman Philips stated that it also indicated the need for the additional storage tank. Entex - Entex has reported a reduction of $ .62 per month for the average bill due to the decrease in the Cost of Gas to Entex by its pipeline suppliers. Senior Citizens Taxi Program - Council has been furnished with a copy of the annual report on the Senior Citizens Taxi Program which indicates that this program is very successful with an enrollment of 539. Drainage - The Glen Meadow Outfall Project is about ninety -eight (98 %) percent complete. City crews have completed the work on Bayshore. Mapleton and Carriage Lane projects are ninety (90 %) percent complete. Sliplining - The sliplining projects which involved East James, East Texas and the Roseland Oaks areas have been completed with the exception of cleanup. Sewer Line on Garth Road to serve Cashways - This project has been completed. Craigmont /Ponderosa Water Line Project - This project is about fifty (500) percent complete on the service connections. The line itselt is in place and has passed all tests. Drainage Problem in Vicinity of Mabry and Nolan Roads - The drainage in that area is two -fold. First, the drainage in that area flows from an open ditch along the north side of Mabry to the railroad ditch and then north along the railroad ditch to a roadside ditch at Bob Smith. This area is very flat so it drains very slowly. Also, in this area, the Spur 201 overpass was recently completed, along with drainage improvements. There is a pipe drainage system that flows west to Goose Creek with a large inlet behind 802 Mabry. When the water overflows the ditches along Nolan and Mabry, it flows into that large inlet and another inlet. The City of Baytown's Engineering Department feels that before any houses flood, the water will drain into those inlets. The Mabry Road ditch has leaves and debris in it which restricts flow to the railroad and also, there is some trash in the railroad ditch which the Administration will have removed. 30210 -3 Minutes of the Regular Meeting - February 10, 1983 In response to an inquiry from Councilman Cannon, Mr. Lanham stated that the possibility of tieing into the highway department drainage had been discussed, but the highway department did not indicate that it would be willing to allow the city to do that. The highway department feels that the drainage system can only handle drainage for Spur 201. Mr. Lanham stated that when the service roads for Spur 201 are constructed, this will help the drainage in that area. The highway department is scheduled to award a contract for the service roads this fall. Mr. Lanham had also checked into the possibility of a two -way frontage road on the north side of I -10 and west of Thompson Road. District 12 has not converted any one -way frontage road to two -way in the past ten years due to safety and operational considerations. The highway department is working toward making all interstate frontage roads one way. Harris County Mayors' and Councilmen's Meeting/Houston- Galveston Area Annual Meeting - Both meetings are scheduled for Thursday, February 17, 1983. Mr. Lanham requested that Council notify his office as to reservations for either meeting. 1983 Street Improvement Program - Councilman Johnson requested that if there is money remaining in the 1983 Street Improvement Program that Green Street be improved. Senate Bill 287 - The legislature will be considering Senate Bill 287. Part of that bill will establish a City Street Improvement Fund which will remit back to the cities funds for street reconstruction purposes. According to the formula, Baytown would receive $542,000 per year on a thirty (30 %) percent match basis. Council concurred that the Admin- istration should go ahead and draft a resolution so that the Council members who plan to be in Austin on Monday could present same on a timely basis. Consider Transfer of Red Top and Safeway Taxicab Permits Council had been furnished with a copy of a letter from Mr. Gordon Hart requesting that City Council consider the transfer of Red Top and Safeway Taxicab Permits to Joy Alford Hart, his wife and present owner of the cab companies. The Administration recommended approval of the transfer. Mr. Lanham mentioned that if Council approved the tranfer, the Administration would place an item on the next agenda to approve a contract with Mrs. Hart. Councilman Philips moved to authorize the transfer of Red Top and Safeway Taxicab Permits to Joy Alford Hart. Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None 30210 -4 Minutes of the Regular Meeting - February 10, 1983 Consider Proposed Ordinance, Authorizing Contract with Bay Area Heritage Society Council has approved a revenue to the Bay Area Heritage Society to The proposed contract is consistent insurance requirements have been ad, of Baytown's insurance consultant's tration recommended approval of the sharing allocation of $15,000 continue to support this program. with previous contracts, but justed to conform with the City recommendations. The Adminis- contract. Councilman Simmons moved for adoption of the ordinance; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3561 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER OF THE CITY OF BAYTOWN TO EXECUTE A CONTRACT WITH THE BAY AREA HERITAGE SOCIETY WITH REGARD TO THE SUPERVISION AND MANAGEMENT OF A MUSEUM AND MUSEUM PROGRAM; AUTHORIZING PAYMENT BY THE CITY OF FIFTEEN THOUSAND & N01100 ($15,000.00) DOLLARS WITH REGARD TO SUCH AGREEMENT; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Ballot Distribution and Packaging for Municipal Election The City Clerk had provided Council with information concerning the packaging and distribution of ballots for for upcoming municipal election. The recommendation included the order of 5,000 ballots for the election which Mrs. Hall felt would be sufficient based on previous experience. The Administration recommended approval of the recommended distribution and packaging. Councilwoman Wilbanks moved to authorize the distribution and packaging of ballots for the municipal elction as recommended by the City Clerk; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None A copy of the proposed ballot distribution and packaging is attached to the minutes as Attachment "A." Consider Approval of Recommended Swimming Pool and Pavilion User Fees The proposed changes have been recommended by the Parks and Recreation Board. The Administration concurred with that recommendation. The major change with respect to swimming pools is to increase the youth fee - -17 years and under from $ .50 to $1.00. This will make the charge consistent for all users of the swimming pools. With respect to the pavilions, the increase would be $1.00 for less than one day and a $2.00 30210 -5 Minutes of the Regular Meeting - February 10, 1983 increase for 2 or 3 sessions. The Administration recom- mended approval of the changes. There is a small difference between resident and non - resident fees. The last time a change was made in these user fees was 1979. Councilman Simmons moved to approve the recommended swimming pool and pavilion user fees; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None Consider Approval of Median Cut on Baker Road Just West of North Main Angel Enterprises has constructed a gas and grocery station at the corner of North Main and Baker. The company has requested a thirty -five (351) foot median cut about 140 feet west of North Main, which if approved by Council, the cut will be paid by the company. Councilman Johnson moved to authorize the median cut on Baker Road 140 feet west of North Main. Councilman Simmons seconded the motion. Councilman Philips stated that one thing that he had noticed about the median cut for Willow Creek Shopping Center is that there is a frequent cut- across through that cut of people coming from the south lane and traveling in the north lane counter to the traffic. This is a very dangerous situation. Councilman Philips requested that the Administration come forward with a recommendation to correct this situation. Mayor Hutto stated that the cut on Baker Road at Angel's will line up with the driveway for that establishment. Mr. Lanham stated that with regard to the Willow Creek Shopping Center, there are two driveways there and one of those could have been lined up with the median cut. He inquired if Council would like the Administration to contact the property owner to inquire if he might be willing to assume the costs to relocate one of those medians. Councilman Fuller pointed out that there are other areas in the city where median cuts are not aligned to entry /exit ways. He mentioned that for the future, particular attention needs to be given to alignment. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None 30210 -6 Minutes of the Regular Meeting - February 10, 1983 Consider Approval of 1983 Street Improvement Program Council had been provided with a list of streets which the Administration recommended for improvement. There is about $551,000 remaining in the 1982 -83 Budget for street improvement. The estimate to perform work indicated is about $538,000. The staff had looked at 60 or 75 streets which most need to be improved, rebuilt or overlaid which the estimated total cost of that would be $2,712.00. There- fore, it is clear that the City of Baytown could use the money that might be derived from the proposed legislation regarding the establishment of a street improvement fund. Included on the list are some of the streets which are travelled most such as Cedar Bayou. Several streets in the Brownwood area have been included. For several years, the City did not improve any streets there because of the hope that that area would be cleared. A map was posted in the Council Chamber which depicted the streets being recommended for reconstruction or overlay. The Administration recommended approval of the proposed 1983 Street Improvement Program. Councilman Philips pointed to the fact that the work being proposed is very mininal compared to the work that needs to be accomplished. He stated that if money is not put into the street repair program, in a few years, the streets of Baytown will be in a very deteriorated state. In that context, Councilman Philips noted that included in this project is some drainage work and that work should be charged to drainage. Mr. Lanham stated that that would not be a problem. The Administration felt that it would be necessary to perform some drainage work prior to overlaying Fleetwood. Councilman Simmons pointed out that in the vicinity of Dayton there should be some drainage work performed prior to reconstruction of Daytown from Harbor to Pine. Water stands in the area from the railroad tracks to the curve. Councilman Simmons posed the question whether this project could be accomplished with Community Development funding. Air. Lanham responded that that avenue had been explored, but HUD refused the project. In response to an inquiry from Councilman Simmons regarding drainage along Nolan Road, Mr. Lanham stated that no major drainage work is required, but the ditches need to be cleaned before the street is reconstructed. The staff feels that the drainage work should be accomplished before beginning to rebuild the street. Councilman Cannon inquired if perhaps due to the rippled condition of Cedar Bayou Road between North Main and Beaumont, the street should be reconstructed. Norman Dykes, Director of Public Works /City Engineer, responded that the plans are to remove the asphalt and place fabric over the area and then reasphalt. This procedure was utilized on Bayway Drive and has proven very successful. 30210 -7 Minutes of the Regular Meeting - February 10, 1983 In response to an inquiry regarding Fleetwood, Mr. Dykes explained that first the inlets would be installed and the storm sewer extended, afterwhich the old street material will be removed and the street levelled prior to applying new asphalt. The Administration recommended approval of the proposed list. Plans will be prepared and brought back to Council. At that time, updated estimate of costs will be presented. Councilman Philips moved to approve the program subject to proper allocation of drainage monies; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None Consider Revision of Emergency Operations Plan The Administration has updated the Emergency Operations Plan for the City of Baytown to bring it into compliance with existing legislation. One of the significant changes provides for an on- the -scene coordinator and the plan spells out in more detail the line of succession in the event of an emer- gency. Councilman Johnson moved for adoption of the revised Emergency Operations Plan for the City of Baytown; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Consent Agenda Mr. Lanham prior to Council consideration of the Consent Agenda requested to correct Item b, as follows: Proposed Ordinance No. 30210 -3, will award the contract to supply the electronic transmitter equipment for the lift station monitoring project. Four (4) bids were received. The two low bidders do not meet specifications. The third low bidder RFL Industries, Inc. for the amount of $9,265 meets specifications which amount is under the estimate. The Administration recommended approval of the third low bidder. Council then considered the remainder of the Consent Agenda as follows: a. Proposed Ordinance No. 30210 -2, will award the bid for the transfer switch to the auxiliary generator. Six (6) bids were received. Baytown Electric submitted the low bid of $5,685 (alternate 2). This bid does call for the work to be done on an after hours basis. We felt this was necessary because the installation of this switch will reduce the power to City Hall which will effect the phone system as well as power to our computers. The Council did budget the amount of $4,000 for this project. 30210 -8 Minutes of the Regular Meeting - February 10, 1983 We recommend the low bidder, Baytown Electric, be awarded this contract. b. Proposed Ordinance No. 30210 -3, will award the contract to supply the electronic transmitter equipment for the lift station monitoring project. Four (4) bids were received. The two low bidders do not meet specifications. The third low bidder RFL Industries, Inc. for the amount of $9,265 meets specifications which amount is under the estimate. The Administration recommended approval of the third low bidder. C. Proposed Ordinance No. 30210 -4, will award the contract for the 1982 -83 Sanitary Sewer Sliplining - Phase II. Seven (7) bids were received. Shur - Flo, Inc. submitted the low bid of $79,325. We recommend the low bidder, Shur -Flo, Inc., be awarded this contract. d. Proposed Ordinance No. 30210 -5, will authorize the final payment for the Garth Road 10" Sanitary Sewer from the Lift Station to 750' south. The ten inch (10 ") sanitary sewer on Garth Road from the lift station to 750' south has been installed by the contractor, R. W. McKinney and T. L. James & Company, Inc. This project has been inspected by the City of Baytown Engineering Dept. and meets with our approval. The original contract was awarded in the amount of $23,675.40. The total work performed to date is in the amount of $25,800.70. This represents an overrun of $2,125.30. This overrun will be paid from two sources: the developer, Payless Cashways will pay the amount of $1,084.50, and the City of Baytown will pay $1,040.80. Our portion is due to the rehabilitation of a manhole. We recommend final payment of $25,800.70 be paid to R. W. McKinney and T. L. James & Company, Inc. e. Proposed Resolution No. 830, will authorize the City Manager to make grant application for the continuation of the Harris County Organized Crime Control Unit. As you are aware, this unit became operational on January 1, 1972, and addresses itself to the organized crime element involving fences, bookmaking, auto theft rings, burglary and theft rings, narcotics, prostitution, and white collar crimes. A budget request of $188,531.00 will be made to the Criminal Justice Division to continue this operation. We recommend approval of Proposed Resolution No. 830. 30210 -9 Minutes of the Regular Meeting - February 10, 1983 f. Proposed Resolution No. 831, will authorize the City Manager to made a grant application to Criminal Justice Division for funding to establish a Mobile Crime Scene Search /Lab Vehicle. This vehicle would be used to carry and operate the necessary equipment required to throughly process major crime scenes. In addition this grant will be used to train ten officers in the proper use of this equipment. A grant request of $7,050 will be made to the Criminal Justice Division and the Houston - Galveston Area Council to help pay for this vehicle. The city's portion of this grant is a 50/50 match. We recommend approval of Proposed Resolution No. 831. The Administration recommended approval of the Consent Agenda with the recommended change. Councilman Philips moved for adoption of the Consent Agenda Items a through f, including the acceptance of Item b as recommended by the Administration; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3562 AN ORDINANCE ACCEPTING THE BID OF BAYTOWN ELECTRIC FOR A TRANSFER SWITCH TO THE AUXILIARY GENERATOR AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF FIVE THOUSAND SIX HUNDRED EIGHTY FIVE & N01100 ($5,685.00) DOLLARS. (Proposed Ordinance No. 30210 -2) ORDINANCE NO. 3563 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH RFL INDUSTRIES, INC., FOR THE FREQUENCY SHIFT TONE TELEMETRY SYSTEM - JOB #8301 -17 AND MAKING OTHER PROVISIONS RELATED THERETO. (Proposed Ordinance No. 30210 -3) ORDINANCE NO. 3564 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH SHUR -FLO, INC. FOR THE 1982 -1983 SANITARY SEWER SLIPLINING PRASE II, JOB #8212 -20 AND MAKING OTHER PROVISIONS RELATED THERETO. (Proposed Ordinance No. 30210 -4) ORDINANCE NO. 3565 AN ORDINANCE AUTHORIZING FINAL PAYMENT TO R. L. McKINNEY & T. L. JAMES & CO., INC. FOR THE CONSTRUCTION OF THE SANITARY SEWER ON GARTH ROAD, AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 30210 -5) 30210 -10 Minutes of the Regular Meeting - February 10, 1983 RESOLUTION NO. 830 A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF BAYTOWN TO MAKE APPLICATION TO THE TEXAS CRIMINAL JUSTICE COUNCIL FOR THE CONTINUED OPERATION OF THE HARRIS COUNTY ORGANIZED CRIME CONTROL UNIT AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. RESOLUTION NO. 831 A RESOLUTION AUTHORIZING THE POLICE CHIEF OF THE CITY OF BAYTOWN TO MAKE APPLICATION TO THE CRIMINAL JUSTICE DIVISION AND THE HOUSTON - GALVESTON AREA COUNCIL FOR THE PURCHASE OF A MOBILE CRIME SCENE SEARCH /LAB VEHICLE. For tabulations, see Attachments "B" through "D." Consider Appointments to Community Development Advisory Committee These appointments will be made at a later meeting. Assistant City Attorney Randy Strong, City Attorney, introduced the new Assistant City Attorney, Gary Smith, who will initially be working in Municipal Court as City Prosecutor. Council commended the fire chief on the annual report and Jo Roosa, for the pamphlet, "Facts We Need For a Clean Baytown." Ed Issacks Addresses Council Mr. Ed Issacks addressed Council concerning the problem of water standing behind his home due to the construction of the housing project off Nolan Road. Mr. Issacks stated that the contractor had created a dam to the natural flow of the water. Norman Dykes explained that the dirt had been leveled, but the contractor was unable to get equipment in this area now due to rain. Mr. Issacks stated that immediate relief could be provided by having men use shovels to open the area. Councilman Philips suggested that the Administration contact Mr. Leo Moon with the Baytown Housing Authority. Mr. Moon has been in contact with the Vice President of the company who has stated that the company is most anxious to work any problems that might develop. Adjourn There being no further business to be transacted, the meeting was adjourned. Eileen P. Hall, City Clerk ' Attachment "A" BALLOT DISTRhBUTION FOR APRIL 2, 1983 ELECTION PRECINCT NO. SERIAL NUMBERS TOTAL 12 001 - 250 250 13 251 - 500 250 '28 501 - 900 400 99 901 -1250 350 100 1251 -1650 400 101 1651 -1900 250 102 1901 -2050 150 149 2051 -2450 400 165 2451 -2950 500 248 2951 -3050 100 386 3051 -3425 375 414 3426 -3725 300 532 3726 -4225 500 533 4226 -4475 250 Absentee 4476 -4725 250 Reserve 4726 -5000 275 G,�rY d � �A Y�o � � • • , • •_Attachment . "B" 7"L`: TRANSFER SWITCH TO AUXILIARY GENERATOR �Jp TABULATION ' �TE� .January 25, 1983 2:00 P.M• PAGE 1 of 2 •, • WOLFENSON � PFEIFFER ELECTRIC GULF COAST BAYTOWN AIR COOLED BAYTOW N ELECTRIC E�! Q�r oFSCRIPrronr .UNIT , xTI:N0E0 U/Y1 C a ENOED UNJ H !? UNlT Exrpr�;,.� �•' +��. 1•` a;� ^ ►• XTc�..... R c � 1 1 SWITCH• .225 am ) � 6.905.0 i 5,800.0 5,630.00I 5,474.00 ( P LABOR 1,100.0 100.0 900.00 842.001 ' � 1,540.0 300.00 235.001 � INITIAL START UP •368.0 � ' �• TOTAL: � $8,373.00 , $6,227.00 57,44o.oa : $6,830.00 'S6,SSl.o� 200.0 .1,260.00 1,168.00 1 � ALTERNATE: LABOR 1,488.0 ' INITIAL START UP 496.0 2,690.0 362.00; 3o6.o0s ' TOTAL: $8,889.00 $7,290.00 $8,690.00 $7,252.00 �S6,948.0 �' ONAN OT CA 260 ONAN OT CA 260 •ONAN OTB A 260 MODEL: � Zenith 2TS22E-7 , INSTALLATION: 3 DAYS � 3 DAYS t . i 2 � '1 _ SWITCH (Iibamp) 5,535.00 4,420.0 4,513.00! � 4,211.000; � LABOR: l,loo.00, too.o 900.00; 842.0 INITIAL START UP 368.00= � 1,540.0 300.00 235.00: TOTAL: $7,004.00 $5,282.00 $6,060.00 •i $5,713.00 ;$5,288.0 2 ALTERNATE: LABOR 1,488.00 200.0 1,260.00 1,168.00j ' INITIAL START UP 496.00 • 2';690.0 362.00 306.00 • TOTAL: • � $7,520.00 $6,345.00 •$1,310.00 $6,135.00 S5,685.c MODEL: Zenith ZTS10E -7 ONAN OT CA 100 ONAN OT A 100 ONAN OTB A 100 INSTALLATION: 3 DAYS 3 DAYS WARRAP:TY ' DELIVERY: I 12 MONTHS •• 12 MONTHS 12 MONTHS 12 MONTHS MARCH 1 or•2 8 WEEKS ARO 90 pAyyg ARO ITEM 111 140 DAYS ARO 120 GAYS ARO 140 DAYS ARO ITEM j12 R. D. POWELL - Consultant 206 SOUTH 6th STREET P. 0. BOX 157 HIGHLANDS, TEXAS 77562 TELEPHONE (713) 426.6113 .,CITY OF BAYTOWN Feb. 109 19133 PO BOX 424 LAYTOWNe TEXAS 77520 Mr. Rag Swofford PAGE 1 of 2 With reference to the City of Baytown NOTICE TO BIDDERS, BID NUMBER 8301 -179 requesting sealed bids for purchase of telemetry equipments The purpose of this letter is to show just cause for disqualifying the apparent "low bidder" and "next low bidder ". LOW BIDDER: L &W Utilities Equipment Co. Quote No. 11204 $7616.00 Quoted by Paul Goldman. CAUSE TO DISQUALIFY: (1) The notice to bidders stated requirements for the remote field transmitters to be "self contained transmitters"i meaning all enclosed and in one unit. The equipment quoted by L &W Utilities Equipment Co. is in three (3) componentsv a transmitters power supply and line protector; each requiring separate mountings and interconnect wiring by the field personnel. (2) The notice to bidders also stated requirements for the Central Plant receiving station to be "for 19" rack mounting "% meaning all ten (1 0) receivers to be assembled in a chassis• suitable for installation into the existing 19" rack at the W. Main Central Plant. The equipment quoted by L &W Utilities Equipment Co. was found to be 22" wide'. Mr. Paul Goldman contacted the manufacture and arranged for the chassis to be redesigned into two (2) chassisi which would require a second 5 -3/4" high cutout in the Central Plant control cabinet. Alsov an additional 19" X 30" rear panel would be required to mount the power supplies and alarm relays in the backside. These undesirable extra components would add to local manhour requirements to document• installo startup and maintain. f INSTRUMENTATION / ELECTRICAL / ANALYZERS Project Management, Engineering Designs, Construction and Maintenance NEXT LOW BIDDER: CAUSE 'f O DISQUALIFY: Feb. 101 1983 QEI Inc. Quote No. 0864 Quoted by Ted Spitz. PAGE 2 of 2 $804 7.00 (1) After cause to disqualify the low bidder was founds a detailed review of this quote was made. It appeared to be lacking sufficient data to evaluate. A phone call to Mr. Ted Spitz (201 -379 -7400) confirmed that the ten (10) QT -38 transmitters each required the following: 1 ea. QLP Chassis $78.00 X 10= $780.00 1 ea. QGT —A11 Protector $35.00 X 10= $350.00 Also, the ten (10) receivers were priced as individuals, not as a 19 "chassis assembly. The following 19" chassis is also required= 1 ea. QX11 19° chassis X 1 = $ 68.00 Total added cost to purchase ....... 0.0..6 .......... 0.. $119e.00 (2) During this reviews I found that the quoted parts and additional Parts will be shipped as individual components, which will require.field personnel to assemble and wire inter— chassis termination .jumpers etc. This will cost the city of Baytown additional manhours and dollars. SUMMARY RECOMMIENDATION: By the authority of your Purchase Order No. 20119, dated 12/16/1983% for-Consultation services! I recommend the Purchase of RFL Industries, Inc. Quote No. H•- 21205% for $9265.001 by Mr. W. F. Cruess. The RFL Industries, Inc. telemetry equipment meets all bid requi.r ments. P1uss it is fully assembled and factory wired. Sincere I Copy to: Norman D41ees. Rudy .Pow! Sr. :' G3'rY � � �AY-ro �r N �17"'L�. TRANSFER SWITCH TO AUXILIARY GENERATOR f�lD .'�'QBULA'j'1'� /V ^�arE- 'JANUARY 25, 1983 2:00 P.M. PAGE 2 of 2 . , T�11�1 QTY DESCRIPTION WHITLEY ELECTRIC .unr,r FxrE�v�FO �- unr�r , orrFNoeo un„ x ko o urv�r ExrE;��cJ u:,:r I �� =�: 1 1 SWITCH 6,272.00 � 1 i LABOR 963.00 � I INITIAL START UP '100.00 I • � TOTAL: 1 $7,335.00 ' � ' • � 1 � � ALTERNATE: LABOR 1,320.00i i i INITIAL START UP 200.00) _ .. ' TOTAL $7,792.00 1 ' MODEL: •, ONAN OTB A 260 ' INSTALLATION 2 DAYS 2 i 1 SWITCH � 4,746.00 �. s i LABOR 963.00 � _ '• . ! INITIAL START UP 100.00; � - i TOTAL: $5,809.00 � • I { 1 ALTERNATE: LABOR 1,320.00 � I I INITIAL STARTUP 200.00 ' TOTAL: $6,2b6.00 MODEL: ONAN OTB A 100 INSTALLATlONi ' WARRANTY: 12 MONTH DELIVERY: 120 DAYS ARO Gt�USS i U [ A L �� ' . - LE S D1S� N TO7� L Attachment "C" M E M O R A N D U M February 10, 1983 TO: Fritz Lanham, City Manager FROM:- Norman Dykes, City Engineer /Director of Public Works SUBJ: Frequency Shift Tone Telemetry System - Job No. 8301 -17 Awarding of Contract This memorandum supersedes the one dated February 2nd which recommended L & W Utilities be awarded this contract. Tabulation.of the bids received and opened on February 2nd is as follows: L & W Utilities Equipment Co., Inc. $ 79616 QEI, Inc. 8,047 RFL Industries, Inc. 9,265 Autocon Industries, Inc. 12,634 The engineering cost estimate was $10,000. Funding is available for this equipment. It is now recommended that the third low bidder, RFL Industries, Inc., be awarded the contract iu the amount of $9,265. After an examination of the bids submitted by L & W Utilities Equipment Co., Inc. and QEI, Inc.. and after verbal consultation with their representatives, it has been determined that their equipment does not meet the specifications. Please refer to the attached letter of February 10th from our project consultant, R. D. Powell, detailing reasons for rejecting the first and second low bidders. Copy to: Asst City Mgr '- - City Clerk Legal f RS /lc Attachment "D" CITY OF BAYTOWN BID RESULTS TITLE: 1982 -1983 Sanitary Sewer Sliplining: Phase II BID No.: 8212 -20 DATE: Wednesday, February 2, 1983 - 10 a.m. C O N T R A C T O R A M O U N T ---- - - - - -- - - - - -- Shur -Flo, Inc. $,79,325 Channel Construction Co., Inc. 82,860 John Reynolds & Sons, Inc. 88,400 Naylor Industries, Inc. 96,583 Baytown Construction Co., Inc. •.98,555 Reliance Construction, Inc. 155,670 Walglen Construction Co., Inc. .168,224 0 30210 -1 MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN February 10, 1983 The City Council of the City of Baytown, Texas, met in special session on Thursday, February 10, 1983, at 4:00 p.m. in the Conference Room of the Baytown City Hall with the following attendance: Fred T. Philips Jimmy Johnson Perry M. Simmons Mary E. Wilbanks Roy L. Fuller Allen Cannon Emmett 0. Hutto Fritz Lanham Larry Patterson Randy Strong Eileen P. Hall Councilman Councilman Councilman Councilwoman Councilman Councilman Mayor City Manager Assistant City Manager City Attorney City Clerk The meeting was called to order with a quorum present, and the invocation was offered, afterwhich the following business was conducted: Consider Modifications to Proposed Sign Ordinance Mayor Hutto suggested to Council that all persons present desiring to speak concerning modifications to the proposed sign ordinance be allowed to make presentations. After hearing from those in the sign business and other interested parties, Council could address modifications to the ordinance on an informal basis to give some sort of guidance to the Administration. He emphasized that any agreement reached would not be binding on any Council member when a final vote would be taken on the ordinance. After hearing from Rob Schmerier, Floyd Howard, B. J. Crow, and Stan Reed, representatives of sign companies; Bill Nethery and Rita Stars, representatives of citizens' groups and 'Jim Schaefer, representative of the Chamber of Commerce, Council agreed on the following modifications: 1. The sign committee shall consist of two business persons, not in the sign business, one business person in the sign business and two citizens at large. 2. On and off premise signs that have been constructed in accordance the the Southern Standard Building Code and have been properly maintained will be grandfathered in, but when those _signs are replaced all requirements of the ordinance must be met. 3. No affidavit from the landowner shall be required after the initial affidavit from the landowner is obtained. 30210 -2 Minutes of the Special Meeting - February 10, 1983 4. All construction will be related to wind load requirements providing for construction with metal or cresoted poles. 5. Any petition to designate an area or any public right of way within the City of Baytown as a scenic or historical area must contain the signatures of property owners whose property fronts on either side of the right of way proposed for designation or who owns property in the area proposed for designation as a district and who represent fifty - one (51%) percent of the total front footage along the right of way or fifty -one (51 %) percent of the total area. Since Council was unable to compete its review of the proposals for modification, another special meeting was scheduled for 5:00 p.m. on February 24, 1983, in the Conference Room of the Baytown City Hall. Adjourn Council adjourned the special meeting in order to call to order the regularly scheduled meeting. Eileen P. Hall, City Clerk N