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1982 11 22 CC Minutes21122 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN November 22, 1982 The City Council of the City of Baytown, Texas, met in regular session on Monday, November 22, 1982, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following attendance: Fred T. Philips Jimmy Johnson Perry M. Simmons Absent: Mary E. Wilbanks Roy L. Fuller Allen Cannon Emmett 0. Hutto Fritz Lanham Larry Patterson Randy Strong Eileen P. Hall Councilman Councilman Councilman Councilwoman Councilman Councilman Mayor City Manager Assistant City Manager City Attorney City Clerk The meeting was called to order with a quorum present and the invocation was offered, afterwhich the following business was transacted: Minutes Councilman Philips moved for approval of the minutes for the meeting held November 11, 1982; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None Receive Petitions The only petition received by the Administration is covered by Item 13a on the agenda. City Manager Report Theft of Typewriters - The City Manager reported that there had been a theft of ten (10) typewriters from the City Hall over the weekend. It had been established that the theft occurred after 4:00 p.m. on Saturday. Butch Young Softball Tournament - Council had received a petition requesting that a softball field at the Wayne Gray Sports Complex be named for Butch Young. In lieu of that some of the signers of the petition have suggested that a 21122 -2 Minutes of the Regular Meeting - November 22, 1982 softball tournament be named for Mr. Young and that the proceeds from that tournament be utilized to establish a scholarship fund. Christmas Parade - The City of Baytown Parks and Recreation Department will host the annual Christmas Parade on December 2. Line up will be at 5:30 p.m. and the parade will commence at 6:30 p.m. Council members will be contacted in this regard. Craigmont /Ponderosa Water Line Replacement - The contractor has completed approximately fifty -five (55 %) percent of the contract. Most of the pipe is in the ground and the contractor has begun cleanup in the subdivision. It is very difficult to work this close to residences without causing some inconvenience to the residents in the subdivision. The contractor's first priority is to clean the mud off the streets. Caldwell Street - The concrete portion of the street is in place. The contractor is presently working on driveways and the street should be open in a few days. 1982 Street Improvement Program - The contractor is progressing on this project; however, on Aron Street city crews were required to lower a water line so that the crown of the street would not be too high. The contractor has been working replacing curb and gutters. The old water line has been removed. Glen Meadow Drainage Project - Work on this project will begin after Thanksgiving. Drainage - The drainage project on Cabaniss Street is complete. Sliplining - The contractor working in the East Texas /Roseland Oaks area has completed 2300 feet on East Texas and all the eight inch line in Roseland Oaks. Work has begun in Roseland on the 6 inch line. On the other sliplining project along Alexander Drive, 87 feet of eight inch line has been completed and 275 feet remain on the east side of Alexander. Questions and Comments of Council Councilman Philips requested that the Administration check the visibility at Highway 146 and Fayle (southeast corner), Highway 146 at Gulf and Highway 146 at Lobit. Councilman Philips also commended the Street Department for patching the potholes on Defee Street. Councilman Cannon inquired if the drainage from the apart- ment project on Nolan Road would add to the problems of an already overloaded system. Norman Dykes, Director of Public Works /City Engineer, stated that the Highway 146 system is overloaded, but that area was included in the bond program for improvements. Mr. Dykes indicated that the drainage profile shows the run -off from that area going south and the total run -off from the development would not affect the situation appreciably. The ordinances concerning drainage state that development cannot produce more water than normally could be expected from the area in its original state. Mr. Lanham did state that bonds should be sold as soon as possible to get that drainage project underway. id 21122 -3 Minutes of the Regular Meeting - November 22, 1982 Councilman Philips stated that he would be interested in the cost to furnish fire protection service to county residents and requested that the Administration calculate the costs for 1982. He is interested in talking with the county in terms of a formula which might reflect more accurately the expenses involved with providing this service. Receive ReAort of Clean City Commission Leonard Stasney, Vice Chairman of the Clean City Commission, reported that 1982 had been a very successful year for the Commission. The report reflected that the city had received $2.73 value for every dollar invested by the city in the Clean City program. Four trash transfer days were conducted which resulted in 200 tons of litter and garbage being disposed. The schools have been involved with a Clean Campus campaign and a pre - school kit has been developed which has been used extensively by the kindergarten classes, as well as nursery schools and day care centers. The Mayor's Summer Job Program provided jobs for 17 youths and aided the City of Baytown in the areas of litter removal, illegal dump cleanup and park improvement. The photometric index survey of litter accumulation indicates that the Clean City Commission has achieved and sustained a sixty -one (61 %) percent litter reduction since the program was certified by Keep America Beautiful, Inc. in 1978. Mr. Stasney ended his presentation by thanking Council for its support and commending Jo Roosa, Clean City Coordinator, for an excellent job. Consider Proposed Ordinance, Establishing City of Baytown Council Districts The proposed ordinance was prepared based on the map posted in the Council Chamber referred to as Revision II and outlined in green. A copy of that map has been available in the office of the Planning Department for 2 -3 weeks now. A hearing was held to receive any input from citizens of Baytown. No one elected to speak at the hearing. The Administration recommended approval of the ordinance. Councilman Fuller moved for adoption of the ordinance; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3511 AN ORDINANCE PROVIDING FOR THE REDISTRICTING OF THE CITY OF BAYTOWN, AS PROVIDED BY ARTICLE NO. II, SECTIONS 12 and 17, OF THE CHARTER OF THE CITY OF BAYTOWN, AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 21122 -4 Minutes of the Regular Meeting - November 22, 1982 Consider Proposed Ordinance, Second and Final Reading on Proposed Annexation of BAWA Plant, Love's Truck Stop and Reading Buick A public hearing had been conducted on the proposed annexation of the BAWA plant, Love's Truck Stop and Reading Buick. No opposition was expressed. The Administration recommended adoption of the ordinance. Councilman Philips moved for adoption of the ordinance; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3473 AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF LOVE'S TRUCK STOP, READING BUICK, AND THE BAYTOWN AREA WATER AUTHORITY PLANT SITE AND ADJACENT LAND WHICH SAID TERRITORY LIES ADJACENT TO AND ADJOINS THE PRESENT BOUNDARY LIMITS FOR THE CITY OF BAYTOWN, TEXAS. Consider Proposed Ordinance, Including Newly Annexed Territory in Council District No. 2 The proposed ordinance will place the newly annexed property in Council District No. 2. There are no people living in these areas, but it is necessary that the areas be included in the proper Council district. The Administration recommended adoption of the ordinance. Councilman Fuller moved for adoption of the ordinance; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3512 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN ADDING CERTAIN PROPERTY TO COUNCIL DISTRICT NO. 2; REPEALING ORDINANCES INCONSISTENT HEREWITH; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. ig 21122 -5 Minutes of the Regular Meeting - November 22, 1982 Consider Proposed Ordinance, Second and Final Reading on Annexation of West District Wastewater Treatment Plant and I -10 Rest Stop Public hearings were held on the proposed annexation of the West District Wastewater Treatment Plant and I -10 Rest Stop. No one appeared to express opposition. None of the property in question is taxable property. The Administration felt that it would be best to have the city's wastewater facility inside the city limits and since the rest stop is in very near vicinity to the facility that it too should be annexed. The Administration recommended adoption of the ordinance. Councilman Simmons moved for adoption of the ordinance; Councilman Fuller seconded the motion. Councilman Cannon expressed some concern with policing the rest stop and the problems that that area may present with persons utilizing it for overnight use. The City Attorney explained that this area is a rest stop and not a city park; therefore, persons would be allowed overnight usage. Mr. Lanham pointed out that the location of the rest stop to the city facility would make it advantageous to have that area inside the city limits. Councilman Philips suggested that General Telephone be contacted with regard to installing a telephone in the rest area. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3474 AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF THE WEST DISTRICT WASTEWATER TREATMENT PLANT AND I -10 REST STOP AND ADJACENT LAND WHICH SAID TERRITORY LIES ADJACENT TO AND ADJOINS THE PRESENT BOUNDARY LIMITS FOR THE CITY OF BAYTOWN, TEXAS. Consider Proposed Ordinance, Including Newly Annexed Territory in Council District No. 2 The proposed ordinance will place the newly annexed property in Council District No. 2. There are no people living in these areas, but it is necessary that the areas be included in the proper Council district. The Administration recommended adoption of the ordinance. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3513 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN ADDING CERTAIN PROPERTY TO COUNCIL DISTRICT NO. 2; REPEALING ORDINANCES INCONSISTENT HEREWITH; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. 21122 -6 Minutes of the Regular Meeting - November 22, 1982 Consider Proposed Ordinance, Authorizing Approval of Industrial District Agreement with Stauffer Chemical Company Approval of the proposed Industrial District Agreement with Stauffer Chemical Company will conclude renewal of all industrial district agreements for 1982. The next contract is due for renewal in 1984. Payment under the formula will be $30,292.36. The Administration recommended adoption of the ordinance. Councilman Philips moved for adoption of the ordinance; Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3514 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR OF THE CITY OF BAYTOWN TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN INDUSTRIAL DISTRICT AGREEMENT WITH STAUFFER CHEMICAL CO. AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Authorizing Change Order No. 5 to Contract No. 2 with Naylor Industries, Inc. for Rehabilitation of West District Sewage Collection System, Sewer Line Grouting and Manhole Repair The proposed change order involves extensive changes in the contract, but does not represent a great amount of monetary change. The original contract Included sewer line grouting, manhole repair and other rehabilitation to the old sewer line, but did not include extensive sliplining. The change order represents a change in scope of work to slipline 18 line segments which was determined to be the most cost effective method to rehabilitate the line. Both Environmental Protection Agency and the Texas Department of Water Resources have approved this major change which will be eligible for seventy -five (75%) percent federal funding. However, Mr. Lanham did point out that eighteen line segments do remain that the two entities found would not be cost effective to slipline; therefore, if the City of Baytown elected to do so, the City would be responsible for payment. Approximately 6500 feet of sliplining was added to the contract, but a large amount of repair work was deleted which results in a revised contract amount of $313,423.35 versus the original contract amount of $307,209.30. The Administration will be talking with Council in the future about the 18 remaining line segments. The amount of Change Order No. 5 is $6,214.65 which will conclude the Naylor Contract. The Administration recommended approval. Councilman Philips moved for adoption of the ordinance; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Phillips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None 21122 -7 Minutes of the Regular Meeting - November 22, 1982 ORDINANCE NO. 3515 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN AUTHORIZING CHANGE ORDER NO. 5 TO THE CONTRACT WITH NAYLOR INDUSTRIES, INC. FOR REHABILITATION OF THE WEST DISTRICT SEWAGE COLLECTION SYSTEM SEWER LINE GROUTING AND MANHOLE REPAIR. Discuss Proposed Sign Ordinance Mr. Lanham explained that Council had been furnished with a copy of a very lengthy document (proposed sign ordinance) which was not in the final form for adoption because the Administration needed to know if this document contained what Council wanted in the form of a sign ordinance. Danny Jackson, Assistant City Attorney, was present to answer any questions that Council might have. He mentioned that the Administration would need guidance from Council concerning the document. In response to an inquiry from Council concerning wind velocity, Mr. Jackson explained that the standards used in the ordinance are those set forth in the Southern Standard Building Code. He also mentioned that the Engineering Department had helped to develop the ordinance. Mayor Hutto stated that he could see that one or two more employees would be needed to administer the sign ordinance. Councilman Philips stated that the ordinance should be developed so that permits for establishment of signs would pay for administration. Council scheduled a work session for December 9 at 5:00 p.m. to discuss the draft of the sign ordinance. Rob Schmerier, public relations manager for Foster and Kleiser, a billboard company that conducts business in Baytown, appeared to state that basically the ordinance being proposed is of good structure and is something that would be good for the city to have. He mentioned that signs fall into three categories (1) on- premises (2) off - premises and (3) portable. He mentioned that if the city had any areas designated as scenic or historical, his company would certainly avoid placing signs in those areas. One of the things that the ordinance would prohibit is space extensions which would hurt the billboard business. The extensions are temporary displays which help with a campaign by emphasizing the product. Mr. Schmerier requested that that particular provision of the draft ordinance be adjusted to provide for space extensions for a temporary period. He also pointed out that the city would have to add personnel to administer this ordinance. The draft ordinance provides for 20 foot setback for billboards in areas where the building line is closer. Mr. Schmerier requested that Council not single out billboards for special setbacks. He endorsed the spacing provisions that are proposed in the draft ordinance and stated that the spacing is similar to that of other areas. Mr. Schmerier mentioned that the ordinance requires that when application 21122 -8 Minutes of the Regular Meeting - November 22, 1982 is made to construct a sign, an affidavit must be presented to the Inspection Department verifying that the company has a valid lease. He had no problem with this procedure, but did have a problem with the fact that after three years, another affidavit is required from the landowner. In many cases, it is difficult for the company to have a new affidavit executed by the owner. The owner may be absentee and checks for lease of the property are forwarded. He suggested that an affidavit from the company should be acceptable after the initial affidavit of the landowner. The height limit listed in the draft ordinance met with Mr. Schmerier's approval with the exception of elevated roadways. He stated that the ordinance would need to be amended to provide for erection of signs on elevated roadways or perhaps a waiver 11"NI process could be included. Mr. Schmerier stated that he felt the provision of the ordinance that provided once a sign was removed, the sign could not be rebuilt would encourage vandalism. He also felt that the provision which dealt with the removal of a sign after non - compliance for six years was unjust. He felt that the company should be given just compensation for the sign. Mr. Schmerier felt that it is very important that organizations within the community are made aware of the proposed ordinance, especially the Chamber of Commerce. Another represen- tative of a sign company stated that he would like to talk with Council concerning the draft ordinance. Council suggested that he obtain a copy of the ordinance and arrange to meet with the attorneys to discuss the various provisions. Consent Agenda Councilman Philips had an inquiry concerning Item 13a, abandoning portion of right of way for North Second Street. The Administration explained that when the owner of the property had the property surveyed to sell, he discovered an encroachment of about five feet into the right of way. Second Street right of way is a dead end street and no further development is expected in that area. The owners have agreed to pay the $350 appraised value. Council considered the consent agenda as follows: a. Proposed Ordinance No. 21122 -8, will abandon a portion of right of way for N. Second Street. As previously mentioned we have received a petition signed by eight individuals requesting the abandonment of this right of way. Enclosed in the agenda packet is a copy of that petition as well as a map of the area to be abandoned. Individuals who signed the petition are the abutting property owners. All utility companies have been contacted and report no objections to this abandonment. We recommend approval of Proposed Ordinance No. 21122 -8. 21122 -9 Minutes of the Regular Meeting - November 22, 1982 b. Proposed Ordinance No. 21122 -9, will award the bid for a rotary cutter, flail mowers and box blade. We received six bids on each of the three items. Regarding Item no. 1, the rotary cutter, Jim Ball International submitted the low bid which meets specifications at $1,914.20. Regarding Item No. 2, the course cut flail mower, Jim Ball International and Lansdowne -Moody submitted the same bid of $6,243.00. Jim Ball International indicates a delivery time of 30 days while Lansdowne -Moody indicates a delivery time of 60 days. In reference to Item No. 3, the low bid that met specifications was submitted by Jim Ball International for the sum of $1,168. The total of the three bids is the sum of $9,325.20. Council has budgeted $10,000 for the purchase of these items. We recommend the low bidder, Jim Ball International be awarded the bids in regards to the rotary cutter, the flail mowers and the box blade. C. Proposed Ordinance No. 21122 -10, will award the bid for the purchase of industrial tractors. We received seven (7) bids. The low bid which met specifications was the bid of Trinity Valley Tractor for the sum of $20,669. Council has budgeted $24,000 for this purchase. We recommend the low bidder, Trinity Valley Tractor, be awarded this contract. d. Proposed Ordinance No. 21122 -11, will award the bid for the purchase of community building furniture. This bid consisted of two items. Item No. 1 was 250 stackable Chairs and Item No. 2 was 10 Table Trucks. Concerning Item No. 1, the low bid was the bid of Matherne's for the sum of $5,787.50. In regards to Item No. 2, neither bid met specifications. They bid on a removable handle while our specifi- cations indicated a non - removable handle. We recommend on Item No. 1 the low bidder, Matherne's be awarded this contract, and on Item No. 2 we recommend that this item be rebid. e. Proposed Ordinance No. 21122 -12, will award the bid for the purchase of selective herbicides. We received eight (8) bids. Houston Spraying & Supply, Inc. submitted the low bid of $12,088. Council has budgeted $12,500 for this purchase. We recommend the low bidder, Houston Spraying & Supply, Inc. be awarded this contract. 21122 -10 Minutes of the Regular Meeting - November 22, 1982 f. Proposed Ordinance No. 21122 -13, will award the bid for the purchase of a 1/2 ton pickup truck for the Parks and Recreation Dept. Nine (9) bids were received. Bayshore Toyota submitted the low bid of $7,069. Council has budgeted $8,000 for this purchase. We recommend the low bidder, Bayshore Toyota, be awarded this contract. g. Proposed Ordinance No. 21122 -14, will award the bid for the purchase of a tractor and long reach boom mounted hydraulic mower. Ten (10) bids were received. The low bid which met specifications was submitted by Hyco Equipment, Inc. for the amount of $30,585. Council has budgeted $30,000 for this item. We recommend the low bidder Hyco Equipment, Inc. be awarded this contract. h. Proposed Ordinance No. 21122 -15, will award the bid for the purchase of a striping machine. Four (4) bids were received. The low bidder which met specifications was Roadrunner Traffic Supply for the amount of $3,245. Council budgeted $3,000 for the purchase of this striping machine. We recommend the low bidder Roadrunner Traffic Supply be awarded this contract. i. Proposed Ordinance No. 21122 -16, will award the bid for the purchase of a four door sedan for the Inspection Dept. Ten (10) bids were received. Bob Robertson Chevrolet submitted the low bid of $6,327.21. Council budgeted $7,500 for the purchase of the vehicle. We recommend the low bidder Bob Robertson Chevrolet be awarded this contract. j. Proposed Ordinance No. 21122 -17, will award the bid for the purchase of soft body armor. We received three (3) bids. The low bid which met specifications was that of Longhorn Police Supply. Longhorn's bid indicates a range of prices varying on size and whether it is male or female soft body armor. Council has budgeted the amount of $4,000 for the purchase of this type of equpment during fiscal year 82 -83. We recommend the low bidder, Longhorn Police Supply, be awarded this contract. 21122 -11 Minutes of the Regular Meeting - November 22, 1982 Councilman Philips moved to adopt the Consent Agenda Items a through j; Councilman Cannon seconded the motion. In response to an inquiry from Council, Pat Tobin, Director of Finance, stated that the local auto dealerships have failed to bid on several items and this could be happening because the larger dealers have more staff to handle bidding and the capability to make a profit. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3516 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, PROVIDING THAT A PORTION OF NORTH SECOND STREET BE VACATED, ABANDONED AND CLOSED; PROVIDING FOR THE QUITCLAIMING OF THE CITY'S INTEREST IN SAID LAND; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 21122 -8) ORDINANCE NO. 3517 AN ORDINANCE ACCEPTING THE BID OF JIM BALL INTERNATIONAL FOR ROTARY CUTTER, COURSE CUT MOWER AND BOX BLADE AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF NINE THOUSAND THREE HUNDRED TWENTY FIVE & 20/100 ($9,325.20) DOLLARS. (Proposed Ordinance No. 21122 -9) ORDINANCE NO. 3518 AN ORDINANCE ACCEPTING THE BID OF TRINITY VALLEY FOR AN INDUSTRIAL TRACTOR AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWENTY THOUSAND SIX HUNDRED SIXTY NINE ($20,669.00) DOLLARS. (Proposed Ordinance No. 21122 -10) ORDINANCE NO. 3519 AN ORDINANCE ACCEPTING THE BID OF MATHERNE'S FOR COMMUNITY BUILDING FURNITURE AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF FIVE THOUSAND SEVEN HUNDRED EIGHTY SEVEN & 50/100 ($5,787.50) DOLLARS. (Proposed Ordinance No. 21122 -11) ORDINANCE NO. 3520 AN ORDINANCE ACCEPTING THE BID OF HOUSTON SPRAYING & SUPPLY, INC., FOR SELECTIVE HERBICIDES AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWELVE THOUSAND EIGHTY EIGHT & N01100 ($12,088.00) DOLLARS. (Proposed Ordinance No. 21122 -12) 21122 -12 Minutes of the Regular Meeting - November 22, 1982 ORDINANCE NO. 3521 AN ORDINANCE ACCEPTING THE BID OF BAYSHORE TOYOTA FOR A ONE -HALF TON PICKUP TRUCK AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF SEVEN THOUSAND SIXTY NINE & N01100 ($7,069.00) DOLLARS. (Proposed Ordinance No. 21122 -13) ORDINANCE NO. 3522 AN ORDINANCE ACCEPTING THE BID OF HYCO EQUIPMENT, INC., FOR A TRACTOR & LONG REACH BOOM MOUNTED HYDRAULIC MOWER AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF THIRTY THOUSAND FIVE HUNDRED EIGHTY FIVE & N01100 ($30,585.00) DOLLARS. (Proposed Ordinance No. 21122 -14) ORDINANCE NO. 3523 AN ORDINANCE ACCEPTING THE BID OF ROADRUNNER TRAFFIC SUPPLY FOR A STRIPING MACHINE AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF THREE THOUSAND TWO HUNDRED FORTY FIVE & N01100 ($3,245.00) DOLLARS. (Proposed Ordinance No. 21122 -15) ORDINANCE NO. 3524 AN ORDINANCE ACCEPTING THE BID OF BOB ROBERTSON CHEVROLET FOR A FOUR DOOR SEDAN AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF SIX THOUSAND THREE HUNDRED TWENTY SEVEN & 21/100 ($6,327.21) DOLLARS. (Proposed Ordinance No. 21122 -16) ORDINANCE NO. 3525 AN ORDINANCE ACCEPTING THE BID OF LONGHORN POLICE SUPPLY FOR SOFT BODY ARMOR AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF FOUR THOUSAND & N01100 ($4,000.00) DOLLARS. (Proposed Ordinance No. 21122 -17) For tabulations, see Attachments "A" through "I." Consider Proposed Resolution, Designating City of Baytown Representatives to HGAC's 1983 General Assembly and Board of Directors Councilman Simmons moved to appoint Councilwoman Mary Elizabeth Wilbanks as representative of the City of Baytown to the Board of Directors and the General Assembly of the Houston - Galveston Area Council for the year 1983 and Councilman Allen Cannon as alternate; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None 21122 -13 Minutes of the Regular Meeting - November 22, 1982 RESOLUTION NO. 823 A RESOLUTION APPOINTING MARY ELIZABETH WILBANKS AS REPRESENTATIVE OF THE CITY OF BAYTOWN TO THE BOARD OF DIRECTORS AND THE GENERAL ASSEMBLY OF THE HOUSTON - GALVESTON AREA COUNCIL FOR THE YEAR 1983 AND ALLEN CANNON AS ALTERNATE SHOULD MARY ELIZABETH WILBANKS BECOME INELIGIBLE OR RESIGN. Consider Appointment to Urban Rehabilitation Standards Review Board Councilman Fuller moved to appoint Bob Boyd to the position of homebuilder on the Urban Rehabilitation Standards Review Board; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None Consider Appointments to Sesquicentennial Commission Appointments will be made at a future meeting. Recess into Executive Session to Discuss Contemplated Litigation Mayor Hutto recessed into executive session to discuss contemplated litigation. When the open meeting reconvened, the following business was transacted: Consider Proposed Ordinance, Authorizing Purchase of Right of Way for Rollingbrook Drive Extension Councilman Philips moved to adopt the proposed ordinance with the amount of $45,406 included; Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3526 AN ORDINANCE AUTHORIZING THE CITY ATTORNEY TO MAKE AN OFFER FOR AND IN BEHALF OF THE CITY OF BAYTOWN, FOR FORTY FIVE THOUSAND FOUR HUNDRED SIX & N01100 ($45,406.00) DOLLARS TO THE OWNERS, OR OTHER PARTIES IN INTEREST FOR THE ACQUISIITION OF A TRACT DESCRIBED HEREIN TO BE USED FOR THE EXTENSION OF ROLLINGBROOK DRIVE, A CITY STREET FROM GARTH ROAD TO DECKER DRIVE; REQUIRING THAT SUCH OFFER BE ACCEPTED WITHIN FIFTEEN (15) DAYS; DIRECTING THE CITY ATTORNEY TO INSTITUTE CONDEMNATION PROCEEDINGS IN THE EVENT SUCH OFFER IS REFUSED; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. 21122 -14 Minutes of the Regular Meeting - November 22, 1982 Adjourn There being no further business to be transacted, the meeting was adjourned. - e P-ei� �q Eileen P. Hall, City Clerk N �. PAGE TWO, CUTTER, MOWER b BLADE 31D: #8211 -3 )ATE. 11 -9 -82 2:00 P.M. 7EN1 QTY DESCRIPTION 1 1 Rotary Cutter . MODEL: DELIVERY: r 2 i 3 i Mower Course Cut Model: WARRANTY: DELIVERY: Box Blade MODEL:' DELIVERY: GRAND TOTAL: GROSS TOTAL LESS DISC NET IOTA L urY OF 13AYTOW IV BID TABULATION HYCO JIM BALL INTERNATIONAL mean -UNIT EXTENDED umIT L R rr p r PpIrF IOfTENDED PRICF NO BID 1,914.20 1,914.20 SERVIS 7 i 30 DAYS RO 1,695.00i *5,085.00 2,081:00 16,243.00 Mott 74 John Delr 25A 12 MONTHS 12 MONTH 30 DAYS ARO 30 DAYS NRO *Does no meet specs. on minimum weight & off 'set of a center mount mover. 1,279.00. 1,279.00 1,168.00 1,168.00 MIDCO GANNON F20 30 DAYS ARO 30 DAYS FARO $6,364.00 $9,325.20 . I I i i I I� �J Uh T t I I H ITL ROTARY CUTTER, MOWER COURSE CUT, BOX BLADE SID: #8211 -3 4TE .11 -9 -82 2:00 P. M. CITY Or 13AYTO W IV BID TABULATION Attachment "A" "EM QTY. DESCRIPTION _ CONROE FORD TRACTOR BROOKSIDE EQUIPMENT TRINITY VALLEY PRECO MACH. SALES LANSDOWNE- MOODY•. UNIT EXTENDED UNIT + EXTENDED uN,r x TENDED UNIT EXTEA0ED UN: T 1. 1 Rotary Cutter • 21046.00 2,046,00 1',646.50 *1,646.50 1,562.1 *1,562.17 NO ! BID 2,069.00 l2 ,069.00 MODEL : - BUSH HOG 06 R BUSH HOG SERVIS ICY 72 SERVIS RHINO Cy 72 DELIVERY; 7.DAYS ARO 45 DAYP ARO 3-90 D YS ARO 60 DAYSIARO 1 Does notlmeet-weight t; *Does n t meet specs. ! dimension specs. id not fid chain guar s. 2. 3 Mower Course Cut 2,225.08 6,675.00 2,138:40 6,415.20 2,202.0 6,606.12 NO BID 2,081.00 - 6,243.00 MODEL: _ MOTT 74- MOTT 74 MOTT 74i MOTT 74 . WARRANTY: 12 MONTH 12 MONTHS 12 MONT S 12 MONTH DELIVERY: 7 DAYS AF 0 - 45 DAYS RO 3-90 DAIS ARO 60 DAYS RO 3 1, 1. Box Blade 1,200.00 .1 200.00 1,130052* 1,130.52 1,023.0 * *1,023.00 NO BID 1,115.00 1,115.00 j MODEL: GANNON H 20 GANNON R2 GANNON 1220 , GANNON H22 I DELIVERY: 7 DAYS AAO 45 DAYS AitO 3 -90 DAIS ARO 60 DAYS ARO I ** Does nbt meet * *Does Ot meet • *Does not meet minimum w Bight specs. minimum 'eight specs. minimum weight spec • GRAND TOTAL: $9,921.00 $9,192.22 $9,191.29 $9,427.00 GROSS 7 v I A L LESS DISC NET -1-0 T) L CITY Or BAYTOWN J L,�_�__INDU TRI R8fTO _ww PAGE T410 E31D TABULATION 1I D: 1!8211 -4 ',ATE _ November 9. 1982 2.00 P.M. -EM QTY _ OESCRIPTlDN HYCO -UNIT EXTENDED JIM BALL UNIT EXTENDED UN17 tX NO D UNIT T ExTc�.�'. r. 1. 2 INDUSTRIAL TRACTOR, per specifica- 10,264.5 20,529.00 10,372.0 20,744.00 tions. ' I • MODEL: John Deer 302 Kubota I I � ' I I DELIVERY: 1.DAY ARO i 30 DAYS ARO _ TOTAL: i*20,529.00 20,744.00 I _ *Does not meet min. specific tions for 1 horsepow r or clutch. CROSS roraL LESS DISC NET TOTAL I TL E I NpusTR Ida 11D: #8211 -4 SATE= November 2. 19822 00 P.M. CITY Or 13AY` OV N E31D TABULATION . Attachment "II" /� -EM QTY DESCRIPTION CONROE FORD TRINITY VALLEY PRECO MACHINERY LANSDOWNE -MOODY BROOKSIDE .UNIT EXTENDED UNIT . -1 EXTENDED UNIT X NO D UNIT EXTcu Uli! T 'E7'G�Y.. 1. 2 INDUSTRIAL TRACTOR, per specifica- 11,338• 22,676.00 10,334.6c 20,669.20 NO BID 10,180. 1 21,560.00 11,883.75 23,767•' tions. � 1 t MODEL: Ford 411 Ford 4110 Ford 4116 John Deerl2150 I= DELIVERY: 15 days :ARO 15 days ARO 30 days. ARO 15 days ARO TOTAL.: 22,676.00 20 669.20 21,56o.00 23,767.! 1 . GROSS TO I A L LESS DISC NET -"OTA L A _ • _.• _ ... . . GROSS TOTAL j ' LESS. DISC. � NET i'OTA L Attachment "D" . G,IrY Or BAY -roV IV - . I rITL. SELECTIVE HERBICIDE 81D ]QE3V TfON 3ID. #8211 -6 L H WE. NOVEMBER 10, 1982 2:00 P.M. rEn'1 QTY DES C R1P T1pN HELENA CHEMICAL HOUSTON SPRAYING CHEM TAC, INC. REDWOOD CHEMICAL WATSON DIST. UNIT ExrE�voFI) ur�rtr EX ENDED UNIT x nt -ro unrlr Ex7EN0TJ ur::T = -A%�� *� PRICE PRICE PR IrF PRICF ►�' _I 1 r A r: P:D I o;-;.. 1 800 gal. SELECTIVE HERBICIDE, per specifics 16.15 12,920.00 15.11 12,088.00 17.50 14,000.00 22.50 18,000.00 18.70 14,960.0( tions. , I BRAND NAME BUENO 6 1 MSMA RIVERSIDE 912 , 1 DELIVERY 15 DAYS 4110 7 -10 DAYS ARO 30 DAYS!ARO 10 DAYS ARO 14 DAYS ARO 1 TOTAL: j 12,920.00 12 088.00 i 14,000.00 18,000.00 14,960.01 I I _ GROSS TOTAL j ' LESS. DISC. � NET i'OTA L 4' I 4' (TL COMMUNITY BLDG. FURNITURE I D: :18211 -5 r..�r.w.r..�..��rrrr.r n� 4-I-E. .NOVEMBER 10, 1982 2:00 P. M. CITY Or 13AYTOW IV BID TABULATION Attachment "C" GROSS TOTAL LESS DISC. NET ."OTA L nriTt.sr_ o B b B OFFICE SUPPLY STATIONERS SACO OFFICE E10 QTY DESCRIPTION EMATHERNE'S T EXTENDED UNIT EXTEN0E0 UNIT X NDED UNIT EXTEr ,fOLJ P! PP tr c IC_ F PrtfcE 1 A I'r 1 250 STACKABLE CHAIRS 23.15 5,787.50 31.15 7,787.50 32.50 8,125.00 23.33 is 5,832.50 30 DAYS RO DELIVERY: 5 -6 W EKS ARO 10 -15 QUAYS ARO I 2 10 * *TABLE TRUCKS 103.95 *1,039.50 96.45 * 964.50 NO I BID NO BID _ DELIVERY: 30 DAYS 1 RO 5-6 WEEKS ARO i • *Does not meet specs. *Does not meet specs. has a rea3vable hand] has'a rem vable handle we specified non- a specif ed non- removable. removable i 's 3 ** We recommend this item be bid letter quotes. through q t 1 GROSS TOTAL LESS DISC. NET ."OTA L nriTt.sr_ o GROSS TOTAL LESS DISC. NET TOTAL Attachment "E" CITY Or 13A YTO W � PICKUP TRUCK } TON ...-- .. -.-- -- 31D TABULATION 31D. X18211 -7 - 1 i I )ATE NOVEMBER 1 1 , 1982 2:00 P.M. � ( EI�i QTY DESCRIPTION KS CHE V. JOE CAMP FORD' SAN JACINTO FORD MIKE HALL DODGE BAYTOWN MOTORS PRIVER EXTENDED UNIT _ -) EXTENDED UNIT X ENDED UNIT EXTEND U:i:T ' �x:�h- 1. 1 TON PICKUP TRUCK, per specifi- NO B D 7,765.95 $7,765.95 7,642.24 7,642.24 7,771.451 7,771.45 7,419.99; 7,419.99 cations. MODEL; 1983 RAWER 1983 RAN ER DODGE I GMC 1 i DELIVERY: 30 -90 DAIS 120 DAYSS 90 DAYS 60 DAYS TOTAL. .. 7,765.95 7,642.24 ; 7,771.45 7,419.99 GROSS TOTAL LESS DISC. NET TOTAL I - 1 i I � t 01'rY Or SAYTOWN 'TL E: SELECTIVE HERBICIDE PAGE TWO fD TABULATION U Q: 11821 1 -6 - ! . arE- -NOVEMBER 10, 1982 2:00 P.M. , NORAIN SUPPLY,.-INC. VAN WATERS /ROGERS TIKI CHEMICAL EM QTY DESCRIPTION r UNIT EXTENDED UNIT I EXTENDED UNIT EXTENDED UNIT EXTEN 0 U.'i:T R p r PRIrF Io- F P P_ r c i s c? rF 1 800 gal. SELECTIVE HERBICIDE, per specifica- 19.58 15,664.00 16.10 12,880.00 17.80 14,240.00 ; I dons. _, ; BRAND NAME WEED HOE 108 4 X 1 GAL. CSE BUENO 6� I DELIVERY 14 DAYS;ARO 3 DAYS + 10 DAYSIARO I � TOTAL: I 15,664.00 121,880.00 14,244.00 S � GROSS TOTAL LESS DISC. NET "OTA L n rr s � # f-'% v Attachment "F" CITY 0i 3A YTO W IV F1 T LE : TRACTOR & LONG REACH 60011 MOUNTED HYDRAULIC MOWER BID TABULATION • 118211 -8 3IQ� .. . ?ATE= 'NOVEMBER 11, 1982 2:00 P.M. TEM QTY DESCRIPTION UIVI EQUIPMENT UOOTSIDE ETENDED MACHINEY- UtNilrTY VEXtE:110ED UANSDOWNE- MOODY_ 'E ;,IL . TNDED j UNIT ENDED . R D f P S' i ' f'' .f 1 C p i-F* 1. 1 TRACTOR E LONG REACH BOOM MOUNTED HYDRAULIC MOWER, Per specs. 30,585. 30,585.00 NO BID NO BID NO BID I 29,445. 1-29,445.00 MODEL: FORD 661 W /TK SLOPE- r I 1 FORD 661 MOWER I ! MO TRIM MT76A DELIVERY: 10 DAYS:ARO 45-60 DAYS ARO TOTAL: - ' 30 585.00 ; 29 445.00 *Mowing not is completely differe and does not meet specific tions. ALTERNATE BID 29,025.0 %`29,025.00 MODEL: JOHN DEEP E 2640 f DELIVERY: 10 DAYS 1110 * Does n t meet j horsepow r specifica- tions. ! , GROSS TOTAL LESS DISC NET IOTA L CITY Or BAY'r'OWN ITL`; PICKUP TRUCK j TON 81D TABULATION HD: . 4TE. 'NOVEMBER 11, 1982 2:00 P.M. PAGE TWO BAYSHORE TOYOTA BAYSHORE MOTORS BAYTOWN DATSUN BOB ROBERTSON CHEV. � , EM QTY ,_ DESCRIPTION .unnr EXTENDED EXTENDED uN, cX ND_D UNIT E•ITEuD,Ev5 UU!T T EEX =z:.:; PRI MICE PRfrF I C-F Priwg. i t A r,- pa-rr 1 1- TON PICKUP TRUCK, per 7,069.35 7,069.35 7,168.00 7,168.00 7,472.14 7,472.14 7,288.991 7,288.99 I I specifications. j MODEL: TOYOTA 1983 MAZOLA B-2000 1982 D TSUN 1983 CHLVROLET j CS10803 DELIVERY: 30 -60 DAYS 30 -60 DAYS 21 DAYS 145 DAYS TOTAL: 1 7,069.35 7,168.00 7,472.14 ! 7,288.99 - t CROSS rorAC. LES' DISC NET 41OTA L i i f '1TLis RE- STRIPING MACHINE 31D: #8211-2 )ATE NOVEMBER 3, 1982 2:00 P. M. _Et) QTY 1 1 1 2. ! 1 DESCRIPTION STRIPING MACHINE.(REBID), per specifications. Walk- Behind, hand propelled striping machine per specs. ALTERNATE: Walk- Behind, hand propelled striping machine per specifications and including Alternate 1. • GROSS TOTAL LESS DISC. NET TOTA L CITY 01: %AYTOW IV 131D TABULATION SAF -T -MARK SUPPLY SOUTHWESTERN-MATERIAL PBS INC. -UNIT . UNIT EX ENOED UNIT pR►rc oa.e•c nnirc oflrrJ_- t% I'D .r•r Attachment "G" ROADRUNNER TRAFFIC SPLY UNIT EXTE.,fn;:J U: +: F I � - ^��rc I I II 2,299.00 1 2,310.00 2,928.01 3,065.00 1 i 2,599.00 2,642.00 i - - - - - -- 3,245.00 � I kDoes not mdet specs: *Does r. t meet specs. *Does n t meet specs � I.Paint tjnk. configur- Paint tank not as r 3tion not;as specified. Solvent Cleaning specified. ; System riot' as speci f i d. Z.Solvent Cleaning I System no as specifi i 1 II.! X11 " i �n rat. I • 41Q W ' • �4 r cn cry' � cc i 0-1Zc w w CL.` 0° ti a 00 a w z tx - - w J m ~� Z w �a O -� U J O ~ oaG F- G W Z U T CL v1 C) oa z Q. aLU wo 0 0 Q: m _ N U 2 U tf. z Z -- LLI , -i m " oC 00 M W Q W C� Z a' 7- O S O H J U W ~ tb W I co cc 00 O L • V LIJ t �( � �T r cn cry' � cc i 0-1Zc '1TLL: FOUR DOOR SEDAN PAGE TWO 31D: #1211-10 ),ATE; NOVEMBER 16, 1982 2:00 P.M.- "EM O T Y 1 1 1 i i I t DESCRIPTION FOUR DOOR SEDAN; per specificati MODEL: WARRANTY: DELIVERY: GROSS TOTAL LESS DISC NET TOTA L n �I T•er_n v CITY OF BAYTOW N BID TABULATION BAYTOWN DATSUN, INC. SAN JACINTO FORD RIVER OAKS CHRYSLER BOB ROBERTSON CHEV. BAYSHORE MOT015, - x Y-:*-- .UNIT EXTENDED UNIT I EXTENDED UN1 1, tX ENDED UNIT EXT1 =Nv 6,968.83 7,024.76 7,757.00 i 6,327.21 � I 8,024.00 I NISSAN ENTRA FORD ESC RT PLYMOUTI� RELIANT CHEVETT 1TB68 1983 RENIULT ALLIANI 12.M0, !12,000 mile 12 MO,, 112,060 I mile 12 Mo.,!12,000 mile 12 MO.,'12,000'mile 12 MO, 12,000 mile 45 DAYSiARO 140 DAYS ARO 70 DAYSIARO 145 DAYS ARO 60-90 DAYS ARO 1 1TL `. FOUR DOOR SEDAN ID. #8211 -10 ATE: NOVEMBER 16, 1982 2 :00 P.M. r CITY 01: 13AYTO IV BID TABULATION 0 T Y DESCRIPTION . v T EXTENDED PRIcr PRrCF �• 1 FOUR DOOR SEDAN,.per specifications 7p868,03 MODEL: 1983 ESCI RT j WARRANTY: 12 MO.' 12 t 000 Mil i I I DELIVERY: 30 -90 DAYS ARO 2 ALTERNATE:: ALTERNATE: MODEL: WARRANTY: DELIVERY: MODEL: WARRANTY: DELIVERY: GROSS TOTAL LESS DISC. NET OTA L n,cs -r =0 u MITt'M Idol 1 AND nt UNIT I EXTENC r PRICI No Bid 1 i Attachment "H" MIKE HALL DODGE UNIT X ND D P17 I CE M- IC E QQnGE1TQYPTA UNIT E•XTE1J Wa ppir BAY 0 WN ZQRS UP,-.0 T 1 r T ' , C•Y.. 7,503.69 ; 7,382.96 17,263.07 1983 OM 41 1983 TE�CEL 4Dr LB PONTIAC YlOOO 12 M0, 1,000 Mile 12 Mo, 12,000 mile 12 M0, 12,000 Mile 120 DAYSIARO 30 DAYS f _ � 7,467.40 I 1983 TO OTA COROLLA 12 M0, 12,000 mile i 30 DAY ARO . 7,797.99 OMNI . 12 M0, 2,000 mile I I 45 -60 DJYS ARO Attachment "I" � L �: SOFT BODY ARMOR �1D TA BtJL Q T1 QN. . �J O; BID NUMBER 8210 -1 r�...w.www -- wrr.r.w�.� !�'�E': •October 26, 1982 2:00 P. M. C�t'tVJ� 1 V ! HL LESS DISC. N- �-roTQ L -- . -. - -- . ,, .. 'E11�) Q TY OESCRlPTloN LONGHORN POLICE SPLY MARTINS UNIFORMS F -15 CORPORATION .urvrr FxrEnro�o unrlr Ex FHo�o urv1 x No D UNIT ExT1:;�ro�o ur;: r ��c" -Lr.� . � 1S _ 20 SOFT BODY ARMOR; per specification • 1 , MALE: 1 $234.40 .. 1 i • SMALL 220.80 ! 248.00 MEDIUM 234.40 � 263.00 � � • LARGE 287:20 313.00 XLARGE 315:20 y 345.00 r FEMALE $]8$.00 SMALL 226,40 248.00 MEDIUM z4o.8o 263.00 LARGE 276.00 � 313.00 XLARGE 306.40 345.00 * ** � .� •, o I i ;; *�F -1S s low bidde , but the did not mee the spe ifications f r the female soft body armor. Therefpre, we reco mend as t e�lowest and best bid,; Longhorn Po ice Supply. i ; S • . � � � I � fi I � ' C�t'tVJ� 1 V ! HL LESS DISC. N- �-roTQ L -- . -. - --