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1982 09 23 CC Minutes20923 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN September 23, 1982 The City Council of the City of Baytown, Texas, met in regular session on Thursday, September 23, 1982, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following attendance: Fred T. Philips Jimmy Johnson Perry M. Simmons Mary E. Wilbanks Roy L. Fuller Allen Cannon Emmett 0. Hutto Fritz Lanham Larry Patterson Randy Strong Eileen P. Hall Councilman Councilman Councilman Councilwoman Councilman Councilman Mayor City Manager Assistant City Manager City Attorney City Clerk The meeting was called to order with a quorum present and the invocation was offered, afterwhich the following business was transacted: Minutes Councilman Philips moved to approve the minutes for the Council meeting held September 9, 1982 with the correction that Randy Strong, City Attorney, was not present at that meeting; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None Receive Petitions No petitions were presented. City Manager's Report FAA Regulated Aircraft - Council had requested at the last Council meeting that the Administration check with FAA on whether there are any regulations on powered or non - powered hang gliders or similar aircraft. FAA has responded that effective October 4 ultra -light vehicles will be regulated by FAA. Ultra -light vehicles are commonly known as powered or non - powered hang gliders. These ultra -light vehicles will be prohibited from operating over any congested area of a city, town or settlement or over any open -air assembly of persons. 20923 -2 Minutes of the Regular Meeting - September 23, 1982 Those vehicles which exceed the criteria for ultra -light vehicles will be considered aircraft for purposes of air worthiness, certification and registration. Operators of those vehicles will be subject to the same certification requirements as are aircraft operators. Baytown Housing Authority - Council had been provided with a copy of a letter requiring either the City Manager or Mayor's signature concerning the application by the housing authority for an additional fifty (50) dwelling units of Section 8 Existing Housing. The request is within the guidelines included in the City of Baytown's Community Development Plan. Section 8 Existing Housing operates by the owner and the renter entering into a one -year contract and if a person or family is eligible for funding, the Baytown Housing Authority subsidizes the rent. There are about 340 units under the program now. There was authorization for about 400 but some of the funds had to be used when the two public housing units were converted to Section 8 housing when the city elected to exclude those units from the conventional public housing program. There- fore, that removed from this program the authorization for about 60 units. The Baytown Housing Authority will be competing with housing authorities in 13 other counties for funds for about 290 units so Baytown's chances are minimal. However, before signing off on the letter, Mr. Lanham wanted to notify City Council that the letter had been received and determine if Council objected to the signing of the letter. Under Section 8 housing, the renter must locate the house. The housing authority does not locate the unit to be rented and under the Section 8 guidelines, the landlord must be willing to sign a contract for one -year. If the renter meets guidelines for subsidy, the housing authority subsidizes the rent payments. Presently operating within the City limits of Baytown are two public housing programs - -low rent which is housing projects where people are provided a_place to live by the authority and payment to the authority based on certain guidelines and Section 8 housing which is the subsidized rental by the authority of privately owned accomodations based on meeting the guidelines for need and the signing of a contract for one -year by the landlord. Presently, Baytown has been allocated 400 units for Section 8 funding. What this application will do is ask HUD for 50 more units. However, it is doubtful that out of 13 counties, Baytown will be allocated 50 units. There are 600 families presently on a waiting list who are living wherever possible. Council expressed no objection to Mr. Lanham signing the letter. Houston Lighting and Power - Council had been provided with a copy of a letter from Houston Lighting and Power Company regarding a change in fuel cost for the month of October. There is a reduction for the user of 2,000 KWH of about $4.50 from the month of September. 20923 -3 Minutes of the Regular Meeting - September 23, 1982 Randy Strong, City Attorney, reported concerning the HL&P rate request that there had been one day of public comment and 10 days of hearing before the examiner where various parties were heard and cross - examined. After all interested parties were presented an opportunity to be heard, the hearing was closed. The hearing examiner gave the parties until October 1 to submit written briefs or arguments. When those are received the examiner will present the examiner's report which in turn will be reviewed by the Commissioners and probably approved. The Commission usually adopts the report given by the examiner, but they have been known to make changes in the past. The final decision could be at least six weeks away. In response to an inquiry from Council, Mr. Strong stated that the fuel cost pass through was not an issue in this particular case. That has been adopted by the Commission as a rule of the Commission and in order to be changed, the Commission would have to change its own procedural rules. Mr. Strong also responded to a question from Council, that not only the amount of the award but the method by which that award is to be allocated will have a big effect on consumers' bills. For instance, the method advocated by the PUC staff even at $181,000,000 total revenue will cause a larger increase to the residential class consumer than the method the cities had recommended at the public hearing. Various entities were involved in the hearing: Houston Lighting and Power, PUC staff, City of Houston, City of Baytown, Coalition of Cities, City of Lake Jackson, Texas - New Mexico Power and Light, Dow Chemical, U. S. Steel, Diamond Shamrock, TIEC (Texas Industrial Energy Cooperative) which is a large group of industries that have formed a cooperative and hired a law firm to represent them in matters such as this, the Greater Houston Hospital Council, the Committee for Consumer Rate Relief, The Department of Energy and other intervenors who did not actively participate in the hearing. The total list of intervenors were from 25 -30 parties. Each group was interested in what happened with regard to its particular class service. Texas -New Mexico Power had some interest in the residential rates and were aligned with the cities on some issues, but basically, only the cities and to some extent the PUC staff had any interest as to what the residential rates were. Wooster Emergency Corps - The Administration had been advised by two very active members of the Wooster Emergency Corps that due to non- participation the Corps is being disbanded and that they are working with the Baytown Emergency Corps to sell their equipment. Sliplining - Presently, the City has two sliplining contractors working. The one that was working in the Whispering Pines area has completed that work and was scheduled to begin work on Alexander Drive. An emergency situation developed on Felton where a large area of the street caved in. On an emergency basis, the Administration requested that the contractor make those repairs which will require some sliplining. The city will do the back filling and restore the street. The cave -in occurred on Felton near its intersection with Defee. While the contractor is in this area, the lines for this area will be televised for fear that much of this line may have deteriorated. There are 20923 -4 Minutes of the Regular Meeting - September 23, 1982 several places in the area where, near manholes, the street is beginning to settle which is an indication frequently that the sewer pipe is deteriorating. Councilman Philips mentioned that water is standing in the drainage ditch between Highway 146 and Alexander Drive. Mr. Lanham stated that probably that would be the city's responsibility and that area would need to be placed on the city's program. For the other sliplining contract, a work order was issued to Naylor on September 13. The contractor has been working on the line to remove line obstructions and materials have been ordered. Installation of the liner should begin about mid- October. Craigmont /Ponderosa Water Line Replacement - The contractor has begun replacing water lines in the Craigmont /Ponderosa area. Caldwell Street - Able Services has begun excavation of Caldwell Street and a temporary roadway has been installed. The storm sewer work has been done in preparation for paving. 1982 Street Improvement Program - Lime stabilization has been completed on Gresham Street. The curb and gutter between North Pruett and North Main has been replaced. The contractor is going to bring a crew in to perform the asphalt work on Ohio, Ridgeway, Pond Circle, Abbott and Barnes, and other streets that will be ready by that time. The crew will be working October 4. Pecan Manor, Cedar Avenue, Elton Avenue, Bayou Avenue and Pecan Street have been resurfaced. In response to a question from Council regarding removal of excess dirt, Ed Shackelford with the Engineering Department explained that the contractor had planned to remove all the excess dirt towards the end of the project; however, if there is a need to have the dirt removed, the contractor can have it removed. Councilman Philips stated that he could understand the contractor desiring to optimize his profit and efficiency, but somewhere in this, the City needs to look at what is best for the city. At some point, the consideration must be given to having the contractor complete work in one area of the city and move to another rather than have the entire town waiting to be cleaned up or waiting to be lime- stabilized. Councilman Johnson pointed out that with the new paving, the contractor could cause damage to the street if heavy equipment is utilized to remove the dirt. Mr. Lanham stated that the contractor would be contacted concerning removal of the dirt. Drainage Work - Crow Road is eighty -five (85 %) percent complete. Storm sewer pipe on East Homan has been installed and that project is ninety -eight (98 %) percent complete. The work being performed on Cedar Bayou Road across from the Cedar Bayou School is sixty (6070) percent complete. 20923 -5 Minutes of the Regular Meeting - September 23, 1982 Questions /Comments Regarding City Manager's Report Councilman Cannon mentioned that there was a sizeable water leak at 101 Honeysuckle and that at 411 West Homan a board fence had been erected between the water meter and apartments which made it prohibitive for the owner to get to the meter. The Administration will work on these problems. Regarding the property at the corner of Sterling and North Main, the Administration has written at least two letters to the County Attorney's Office in an attempt to sell the property with no response. The County's consent is required before the property can be sold. In response to Councilman Cannon's request that Cedar Bayou Road be placed on the next list for street improvement, Mr. Lanham mentioned that in order to completely rebuild the street, a sizeable portion of the $500,000 allocated would be required, and resurfacing the street has not been successful in the past. In order to completely rebuild the street, additional right of way would be required. Mayor Hutto pointed out that when Spur 201 is completed, much of the traffic will be diverted from Cedar Bayou Road. The Administration is working on the billboard ordinance and possibly a draft will be prepared by the next Council meeting. The City Attorney reported that no response had been received from the Attorney General's office regarding the Nolan Road Housing Project. However, since that office did research information concerning the project in Houston, this may clear the way on the City of Baytown's request for an Attorney General opinion. The abandoned vehicles on East Texas Avenue have been removed, and a sale has been scheduled to clear the storage area so that more vehicles can be stored there. Consider Proposed Ordinance, Establishing Tax Rate for 1982 -83 Fiscal Year The proposed tax rate for 1982 -83 fiscal year is the same as last year - -$ .57 per $100 valuation. However, there is a slight change in the way the tax revenue will be distrib- uted between the General Fund and Debt Service Fund. The proposed ordinance sets forth a distribution as follows: 1. To the general fund $ .4187 compared to $ .4251 last year; 2. To Debt Service for payment of bonded indebtedness $ .1513 compared to $ .1449 last year for a total of $ .5700. The Administration recommended approval of the ordinance. Councilman Simmons moved for adoption of the ordinance; Councilman Philips seconded the motion. The vote follows: 20923 -6 Minutes of the Regular Meeting - September 23, 1982 Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3459 AN ORDINANCE FIXING THE RATE AND TAX LEVY FOR THE CITY OF BAYTOWN FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 1983, UPON ALL TAXABLE PROPERTY IN SAID CITY OF BAYTOWN IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS AND THE CHARTER PROVISIONS AND ORDINANCES OF SAID CITY; AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT THEREWITH. Consider Proposed Ordinance, Adopting City of Baytown Budget for 1982 -83 Fiscal Year The proposed ordinance would adopt the 1982 -83 budget for the City of Baytown with the changes made by City Council during budget work sessions. With those changes, there is a slight percentage increase over what had originally been presented. Council had instructed the Administration to change certain proposed expenditures for parks equipment replacement from Revenue Sharing to the City of Baytown Budget and some of the items relating to contracts for service from the City of Baytown Budget to Revenue Sharing. The total budget with these changes, exclusive of Revenue Sharing is $30,521,936 for an increase over the current year of 12.57 %. Some of the major changes in the budget include cost of living increase of eight (8 %) percent for employees, charging of garage costs to user departments, equipment replacement and increased cost of landfill. The water fund has increased a little over one million dollars and one of the major reasons is that the West District Wastewater Treatment Plant has been placed in service and another is that the City expects to purchase almost 100% of its water from the Baytown Area Water Authority. The $405,000 increase in General Interest and Sinking Fund is a result of bonds that were sold. The Administration recommended approval of the ordinance. Mayor Hutto mentioned that the desire of City Council was that an eight (8 %) percent salary increase bg included in the budget for the City Manager. Councilman Fuller moved for adoption of the ordinance; Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3460 AN ORDINANCE ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 1982, AND ENDING SEPTEMBER 30, 1983, ACCORDANCE WITH THE CHARTER AND ORDINANCES OF THE CITY OF BAYTOWN AND PROVIDING FOR THE PUBLICATION OF THIS ORDINANCE. On behalf of all city employees, Mr. Lanham thanked Council for its support and consideration. 20923 -7 Minutes of the Regular Meeting - September 23, 1982 Consider Proposed Ordinance, Adopting City of Baytown Revenue Sharing Budget for 1982 -83 Fiscal Year The changes requested by City Council have been made in the proposed Revenue Sharing budget. During the budget process, the Administration was notified that the expected amount would be increased from approximately $620,000 to $665,558. The Administration recommended approval of the proposed ordinance. Councilwoman Wilbanks moved for adoption of the ordinance; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3461 AN ORDINANCE AUTHORIZING THE CITY MANAGER OF THE CITY OF BAYTOWN TO APPROPRIATE SIX HUNDRED SIXTY FIVE THOUSAND FIVE HUNDRED FIFTY EIGHT & N01100 ($665.558.00) DOLLARS FROM THE UNAPPROPRIATED XIV ENTITLEMENT PERIOD FUNDS OF GENERAL REVENUE SHARING, 1982 TO DESIGNATED BUDGET ACCOUNTS; DIRECTING THE CITY CLERK TO FILE AND GIVE NOTICE OF THE AVAILABILITY OF THE ADOPTED BUDGET; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. Consider Approval of Baytown Area Water Authority Budget for 1982 -83 Fiscal Year The Baytown Area Water Authority 1982 -83 Budget totals $3,304,405. The proposed budget has been reviewed by the BAWA Board and approval has been recommended by the BAWA Board. Councilwoman Wilbanks moved for approval of the Baytown Area Water Authority Budget for 1982 -83 Fiscal Year; Council- man Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None Consider Proposed Ordinance, Amending the Garbage, Trash and Brush Ordinance to Increase Charge for Collection The proposed increase in charge for collection was recommended by the Administration as part of the budget document given to Council at the end of July. The Administration had recommended the increase in order to offset some of the increase for solid waste collection and disposal. Even with the proposed increase, it will be necessary during the year to transfer from the General Fund a total of $422,534 in order to balance the budget for solid waste. The Administration felt that the City does provide an unusually good service 20923 -8 Minutes of the Regular Meeting - September 23, 1982 in this area and citizens have indicated that they desire to have brush and garbage picked up on a scheduled basis. It is necessary to increase costs to provide this service either here or elsewhere. Mayor Hutto stated that he felt that the City could not charge citizens the amount of money that would be required to put that operation on a paying basis. At the current level of service the costs would be $10 -$11 monthly. Mr. Lanham stated that he had heard from an individual who previously lived outside the city limits and that person paid $20 per month for this service. Councilman Cannon mentioned that Council had just adopted an ordinance setting a tax rate for 1982 -83 with no increase shown. He stated that he recognized that overall this is part of that consideration. For instance, a person with a $70,000 home based on the tax rate and the increased cost for collection will realize an increase of 5% percent over last year. To do anything else would mean a cut in service. Councilman Cannon continued that he felt that the city had a good budget and that he did not have a problem with the overall net increase. Mr. Lanham pointed out that there is a homestead exemption which some of the citizens are receiving. Councilman Cannon stated that he had not taken that into account. Councilman Johnson moved for adoption of the ordinance; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3462 AN ORDINANCE AMENDING CHAPTER 14, "GARBAGE, TRASH, AND BRUSH", OF THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN SETTING THE CHARGE FOR COLLECTION; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Authorizing Renewal for Group Health and Life Insurance with Texas Municipal League During budget work sessions, the Administration had discussed with Council the fact that 250 increase in funding had been included for insurance purposes. At that time no notification of increase had been received from the carrier, but the notification was received during the budget process of an increase that was considerably more, but the staff has worked with the carrier to bring the increase down close to the 25 %. Mr. Lanham mentioned that just today on the news the information was given out that health care costs for the Houston area had increased by 3.7% which is considerably more than the costs nationwide. 20923 -9 Minutes of the Regular Meeting - September 23, 1982 Larry Patterson, Assistant City Manager, explained that the original proposal that the City had received for Group Health and Life Insurance indicated an increase of 49.60. When Bill Martin from Texas Municipal League presented that proposal, he stated that the City could probably drop that increase considerably with some plan modifications. The rating period at that time ran from June to June. Before the staff got into discussions of plan modifications with Prudential, another month's experience was obtained which indicated that the City had had the worst month through the course of the whole year. In July, approximately $97,899 was paid in claims which was more than what was previously paid on a monthly basis. Previously, the average pay out on a monthly basis was about $40,000. At the time rated the City was given a 90% loss ratio, but if July had been utilized the loss ratio would have been 107 %. With those facts in mind, the staff began to discuss plan modifications. Through those discussions, the staff was able to reduce the increase to 28.9 %. The plan modifications include raising of deductible from $100 to $150. The stop loss would be changed from $2,500 to 80% of the first $5,000; 90% of the next $5,000 and 100% after $10,000. There would be a family aggregate of three per family which would be $150 for each member and an SOS clause would be added which would mean that if one went to a doctor and needed to have a surgical procedure performed, if this procedure were performed in a doctor's office or clinic, 100% of the costs would be paid as opposed to a hospital visit where only 80% would be paid. Included in the packet which was prepared for Council concerning health insurance, was a proposal to extend $50 payment on health insurance for retirees. For the fiscal year 1982 -83, that would cost the City of Baytown approximately $4,200. Council was presented with what the Administration felt could happen in the next five years and in the worst case if everyone who reached retirement age, retired at that time, and elected to remain in the health insurance program, the cost would be $22,800. However, most employees do not retire when they reach retirement age; therefore, the staff felt that a more reasonable estimate would be $10,800. The City pays 100% premium on employees and 80% premium for dependent coverage. The Administration recommended approval of the proposed plan. Council inquired concerning the Texas Municipal League payment of 10 %. Mr. Patterson explained that included in the proposed increase was 12% for margin in the event the city was worse than trend. The staff felt that this was not correct and bargained with the carrier to bring the amount down to 10 %. What that means is that an additional premium clause has been added. Of the 28.9% increase, 18.9 is paid directly to Prudential and 10% is paid to TML that will be used to offset losses. The staff felt that if the money were paid to TML, the league can get a higher interest rate; therefore, the city would have more money to offset future losses. If the city paid all the money to Prudential, there would be no possibility of the city getting any back. If the city has a good record during the year, the city can get 10% back. The city's contract is with TML. 20923 -10 Minutes of the Regular Meeting - September 23, 1982 Many cities are participating in this system. TML took bids to obtain a group rate and the best bid was that of Prudential. Councilman Philips commented that the bottom line was that the City had a package which was the lowest that could be obtained. Mr. Lanham responded that he believed this was correct based on the city's experience and projections for medical cost increases in the Houston area. Councilman Philips moved for adoption of the ordinance; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None Mayor Hutto inquired if the Administration had investigated the possibility of going out for bids for casualty for public officials. Mr. Lanham responded that he had visited with representatives of the Insurance Committee in this regard on three occasions recently and they were aware of the Attorney General's opinion that requires that bids be taken. The Administration has also visited with a consultant who will be giving the city a proposal to study the city's needs and to develop a set of specifications to take bids. Possibly at the next meeting the Administration will have a recommendation. Mayor Hutto inquired if it would be possible to join with TML to obtain bids for this type insurance. Mr. Lanham responded that probably TML will bid. TML does have a package that they have put together. Money was included in the budget to pay for this type coverage. ORDINANCE NO. 3463 AN ORDINANCE EXPRESSING THE DESIRE OF THE CITY COUNCIL TO CONSIDER ITS PRESENT GROUP POLICY WITH TEXAS MUNICIPAL LEAGUE INSURANCE TRUST FUND FOR LIFE INSURANCE, MAJOR MEDICAL BENEFITS, AND BASIC MEDICAL BENEFITS FOR THE CITY OF BAYTOWN EXPLOYEES; DIRECTING PAYMENT OF PREMIUMS; AND PROVIDING FOR THE EFFECTIVE DATE. Consider Proposed Ordinance, First Reading on General Telephone Company of the Southwest Franchise The first reading of General Telephone Company of the Southwest Franchise was considered at the last Council meeting, but Council felt that prior to considering the ordinance on first reading, the proposed ordinance should be adjusted to include a five -year reopener clause and provide for 2% franchise fee. Those two changes have been made and those changes are acceptable to the company. The Administration recommended approval of the ordinance. Councilman Cannon moved for adoption of the ordinance on first reading; Councilman Fuller seconded the motion. The vote follows: 20923 -11 Minutes of the Regular Meeting - September 23, 1982 Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3464 AN ORDINANCE GRANTING THE RIGHT, PRIVILEGE AND FRANCHISE TO GENERAL TELEPHONE COMPANY OF THE SOUTHWEST, GRANTEE, AND ITS SUCCESSORS AND ASSIGNS, TO CONSTRUCT, ERECT, BUILD, EQUIP, OWN, MAINTAIN AND OPERATE IN, ALONG, UNDER, OVER AND ACROSS THE STREETS, AVENUES, ALLEYS, BRIDGES, VIADUCTS AND PUBLIC GROUNDS OF THE CITY OF BAYTOWN, TEXAS, SUCH POSTS, POLES, WIRES, CABLES, CONDUITS AND OTHER APPLIANCES, STRUCTURES AND FIXTURES NECESSARY OR CONVENIENT FOR RENDITION OF TELEPHONE AND OTHER COMMUNICATION SERVICE AND FOR CONDUCTING A GENERAL LOCAL AND LONG DISTANCE TELEPHONE BUSINESS; PROVIDING FOR CONSIDERATION; FOR PERIODS OF GRANT; FOR ASSIGNMENT; FOR METHOD OF ACCEPTANCE; FOR REPEAL OF CONFLICTING ORDINANCES AND FOR PARTIAL INVALIDITY. In response to discussion Area Service, Floyd Myers with the Southwest suggested that a that the company can make a pr of Council in this regard. Ha for the Baytown area, stated t with the City Administration a several Council members had ma provide data to Council on whi recommended that rather than a Council have a questionaire fo several questions are asked of because there are many areas t company staff would work with of Council concerning Extended General Telephone Company of work session be held in order ?sentation and answer questions 7dy White, Division Manager iat the company needs to work id perform the survey that le reference to in order to ;h to base a decision. He "yes or no" type inquiry that .warded to the citizens where the citizens of Baytown iat are confusing. The telephone :he city administration to develop a questionaire that people could understand. Council requested that the Administration arrange a work session in November with representatives of General Telephone Company of the Southwest. Consider Proposed Ordinance, Setting Time and Place for Public Hearings on Proposed Annexation of U. S. Steel Properties The proposed ordinance schedules public hearings on the proposed annexation of U. S. Steel properties for October 14 at 7 :00 p.m. at City Hall in the Council Chamber and 5:30 p.m. at the Administration Building of U. S. Steel plant site. A map was posted in the Council Chamber which depicted the area being proposed for annexation. The Administration recommended that Council only consider annexation of the land between the City of Baytown's existing city limits and the plant itself, not the entire 15,000 acres. The proposed annexation would include the plant, plate and pipe mills. The City Attorney pointed out that the ordinance included in the Council packets contained an abbreviated set of field notes, but since that time a detailed set of field notes has been prepared and is attached to the proposed ordinance. The Administration recommended approval of the ordinance. 20923 -12 Minutes of the Regular Meeting - September 23, 1982 Councilman Cannon moved for adoption of the ordinance; Councilman Johnson seconded the motion. The City Attorney inquired if U. S. Steel Corporation decided to sign the Industrial District Agreement between now and the time of the hearing, would Council be in agreement to cancel these hearings. Council concurred that that was the understanding of Council in the beginning. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3465 AN ORDINANCE SETTING A DATE, TIME AND PLACE FOR THE PUBLIC HEARINGS ON THE PROPOSED ANNEXATION OF THE UNITED STATES STEEL PLANTSITE; DIRECTING THE PREPARATION OF A SERVICE PLAN; AUTHORIZING AND DIRECTING THE CITY CLERK TO PUBLISH NOTICE OF SUCH PUBLIC HEARINGS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Authorizing Bernard Johnson Inc. to Prepare Design of Phase I - Radio Communication System Council has indicated a desire to move ahead as quickly as possible on improvements to the city radio system and in particular the Police Radio System. Council approved the study performed by Bernard Johnson Inc. The fact that the work proposed could be divided into phases was discussed and during the budget work sessions, $530,000 was included in the budget for Phase I -- radios for the police department, foundation work, upgrading of the microwave system and additional microwave system, additional remote receiver site and remote receiver site improve- ments. The Administration would like to have the engineers begin work on preparation of the plans and specifications for Phase I. The contract with Bernard Johnson provides that the cost for Phase I is $16,000 which is to be paid in a lump sum amount. The engineers are prepared to start the work and the money is now appropriated; therefore, the Administration recommended that Bernard Johnson be authorized to proceed with Phase I. Councilman Philips moved that Bernard Johnson Inc. be authorized to proceed with Phase I of the Radio Communication System; Councilwoman Wilbanks seconded the motion. In response to questions from Council, Mr. Lanham stated that site location is part of the study. The engineers have tentative sites in mind. Council would make the final site selection. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None 20923 -13 Minutes of the Regular Meeting - September 23, 1982 Consent Agenda Councilman Simmons pointed out that the ordinance which had been forwarded to Council concerning Consent Agenda Item 13a provided an incorrect amount. The City Attorney stated that that amount would be corrected to $9,991. In response to questions from Council, Jerry Fletcher, Community Development Director, stated that the maximum amount that may be expended toward the rehabilitation of a residence is $10,000 exclusive of change orders. Owners must meet income requirements and ownership requirements. Previously HUD had established location requirements, but has since removed those restrictions so that rehab money can be expended throughout the city. An applicant must have resided in and owned the home for two years before qualifying for assistance under this program. The Community Development Division of the city obtains a copy of the deed and scrutinizes the application facts very carefully before recommending approval of an application to the Community Development Board. With the three projects before City Council, 48 houses will have been rehabilitated through this program. The staff does do follow -up work on the homes to be assured that the work performed was of good quality. In most cases, the persons whose homes have been refurbished have resided in the homes for 15 years or more and in many cases the persons are elderly one - person households. Income restrictions are not liberal. A one - person household income is restricted to approximately $5,500 and the maximum is $16,500 for a seven - person household. There is a ten (10 %) percent change order provision on the contracts so that there is a possibility of up to $1,000 in change orders. Mr. Lanham pointed out that on most of these there are change orders. In order for the program to perform any rehab work in Brownwood, the homeowner would need to carry flood insurance. HUD would allow Community Development to purchase the flood insurance, but since Community Development would be making a considerable investment, Mr. Fletcher felt that the homeowner should purchase flood insurance. Mr. Lanham mentioned that this particular program is very difficult to administer, but it is necessary to have a housing element in order to obtain community development funding. He concluded that Mr. Fletcher, the Community Development staff and the Community Development Advisory Board have done a good job administering this program. Baytown has had minimal problems with this program in comparision to other cities. Council considered the Consent Agenda as follows: a. Proposed Ordinance No. 20923 -8, will award the contract for the rehabilitation at 3117 Ohio Street. Five (5) bids were received. Harris County Construction submitted the low bid of $9,991. The Community Development Advisory Committee recommends the low bidder, Harris County Construction, be awarded this contract. 20923 -14 Minutes of the Regular Meeting - September 23, 1982 b. Proposed Ordinance No. 20923 -9, will award the contract for the rehabilitation at 1010 N. First Street. Five (5) bids were received. Ed Shook submitted the low bid of $6,434. The Community Development Advisory Committee recommends the low bidder, Ed Shook, Inc. be awarded this contract. C. Proposed Ordinance No. 20923 -10, will award the bid for the rehabilitation at 704 Yupon Street. Five (5) bids were received. Ed Shook, submitted the low bid of $4,960.12. The Community Development Advisory Committee recommends the low bidder, Ed Shook, Inc. be awarded this contract. d. Proposed Ordinance No. 20923 -11, will authorize Change Order No. 5 to Contract No. 4 - the West District Sewer Improvement. This Change Order represents an underrun of $26,888.07. The underrun is due to extra quantities of various materials provided for in the contract which were not used. The City's final cost for this project was $1,042,430.93. We recommend approval of Proposed Ordinance No. 20923 -11. e. Proposed Ordinance No. 20923 -12, will establish a mid -block crosswalk on Park Street near Ashby Street. The location of this crosswalk is approximately 1,500 feet east of the Park Street intersection with Bayway Drive. Enclosed in the agenda packet is a map of the proposed crosswalk. The Exxon Chemical Company will install all signing and pavement markings necessary. The crosswalk will connect any existing parking area with a job site on the south side of the park. This is a recommendation of the Traffic Commission. f. Proposed Ordinance No. 20923 -13, will award the contract for the sanitary sewer construction at Thompson Road and IH -10. Four (4) bids were received on the 6 ".sewer and the alternate 10" sewer. Steed Holland submitted the low bid on each item (6" - $31,350 and 10" - $34,450). The developer for Love's Truck Stop is responsible for funding, prior to construction, the amount necessary to construct the 6" sanitary sewer. The City would fund the difference between the cost of the 6" and the 10" sanitary sewer ($3,100). We recommend the low bidder, Steed Holland Co., Inc. of Baytown, be awarded this contract for the alternate bid for the 10" sanitary sewer. 20923 -15 Minutes of the Regular Meeting - September 23, 1982 g. At the past Council Meeting, Council considered a request of Mr. Paul C. Govro at 412 South Road for sewer service. Mr. Govro also asked in the enclosed letter that he be allowed to tap into the City's water line. Water service is available at his residence on South Road. We recommend approval of Mr. Govro's request for water service. h. R. L. Baker, 4123 Crosby Cedar Bayou has requested water service from the City of Baytown. Mr. Baker will be required to lay approximately 1,000 - 1,300 feet of pipe to tie into the City's water line on Hardin Road. Mr. Baker is in agreement with this requirement. We recommend approval of Mr. R. L. Baker's request for water service. Councilman Philips moved for approval of the Consent Agenda Items a through h; Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3466 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT #82 -04 -03 TO HARRIS COUNTY CONSTRUCTION FOR THE SUM OF NINE THOUSAND NINE HUNDRED NINETY ONE & N01100 ($9,991.00) DOLLARS. (Proposed Ordinance No. 20923 -8) ORDINANCE NO. 3467 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT #82 -04 -01 TO ED SHOOK BUILDING CONTRACTOR, INC. FOR THE SUM OF SIX THOUSAND FOUR HUNDRED THIRTY FOUR & N01100 ($6,434.00) DOLLARS. (Proposed Ordinance No. 20923 -9) ORDINANCE NO. 3468 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT #82 -04 -02 TO ED SHOOK BUILDING CONTRACTOR, INC. FOR THE SUM OF FOUR THOUSAND NINE HUNDRED SIXTY & N01100 ($4,960.12) DOLLARS. (Proposed Ordinance No. 20923 -10) ORDINANCE NO. 3469 AN ORDINANCE AUTHORIZING CHANGE ORDER NO. 5 WITH McKEY CONSTRUCTION & EQUIPMENT, INC., FOR THE CONSTRUCTION OF WEST DISTRICT SEWAGE CONVEYANCE SYSTEM AND EFFLUENT FORCE MAIN PROJECT, CONTRACT NO. 4; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 20923 -11) 20923 -16 Minutes of the Regular Meeting - September 23, 1982 ORDINANCE NO. 3470 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, PROVIDING FOR THE DESIGNATION OF A CROSSWALK ON PARK STREET; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 20923 -12) ORDINANCE NO. 3471 AN ORDINANCE ACCEPTING THE BID OF STEED - HOLLAND CO., INC., FOR THE SANITARY SEWER PROJECT AT THOMPSON ROAD & I -10, AND AUTHORIZING THE CONTRACTING OF INDEBTEDNESS BY THE CITY FOR THE SUM OF THIRTY FOUR THOUSAND FOUR HUNDRED FIFTY & N01100 ($34,450.00) DOLLARS WITH REGARD TO SUCH AGREEMENT; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 20923 -13) For tabulations, see Attachments "A" and "B." Consider Appointments to Clean City Commission These appointments will be made at a later meeting. Consider Appointment to Local Board of Trustees - Volunteer Firemen Councilman Simmons moved to reappoint Mr. Leonard Derden to the Local Board of Trustees - Volunteer Firemen; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None Recess into Executive Session to Discuss Contemplated Litigation Mayor Hutto recessed the open meeting into executive session to discuss contemplated litigation. When the open meeting recon- vened, Mayor Hutto announced that no business had been transacted. Adjourn There being no further business to be transacted, the meeting was adjourned. yza� — " -, �'a 10, Eileen P. Hall, City Clerk TlTL E: Housing Rehabilitation Projects �.. �� B1D� _.�24 _ DATE August 31 , 1981 �� � r ur r��ir 1 uw�v BrD TABULATI DN Attachment "A" Prosper Bros. Const. Carter's Floors IBA Const. "Harris Cpunty Const. Ed Shook, Inc. ITEM QTY DESCRIPTl�N EXiF1V1)�`q uNlr ExrENOEO utv�r ExrENO�o urvlr ',�x�FN -vim-' urv� xr�b� uNrr PR10E PR1('F R1CF PRIG � _ 1 Project 1182 -04 -01 $320.00 6r58,�.00 ] 000.00 6;4,� ,052.25 1010 N. First 2 Project 1{82 -03 -02 No Bid 5,385.00 5,000.00 4,860.12 7,070.00 704 Yupon �� 3. Project /l82 -04 -03 No Bid 9 991.00 1Of000.00 10000.00 34,500.® 3117 Ohio - __ •- _ J � . I1 r\ �\ /1 /1 T A T � �KU55 ! U SAL LESS DISC. �� NET TOTAL n �vFRY Z. G U) Q 00� D�o r'' D r r 'y CD CD r co � '{ C�7 m D E� N Z G . O rn. m 7d C � 00 cn � O O w 00 , <„ r 1, o X 'ti 1 N to v m Cfl m E Y 17' ...3 ✓•� cn N O rr O O m ♦p co O C17 I N ti y Hrn m n rcD O � c+ Cl � O by —� 1 ' O � a o r w w r . m C-) r o vwi - O - c � C� D -C Zm O - o � zs r 'y r co � '{ C�7 O N Z G . O O 7d C � 2 , w <„ r 1, o X 'ti � Y rr O � n m C � c+ � � by