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1982 06 10 CC Minutes20610 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN June 10, 1982 The City Council of the City of Baytown, Texas, met in regular session on Thursday, June 10, 1982, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following attendance: Fred T. Philips Absent: Jimmy Johnson Perry M. Simmons Mary E. Wilbanks Roy L. Fuller Allen Cannon Emmett 0. Hutto Larry Patterson Randy Strong Eileen P. Hall Councilman Councilman Councilman Councilwoman Councilman Councilman I:,,ayor Assistant City .tanager City Attorney City Clerk The meeting was called to order with a quorum present and the invocation was offered, afterwhich the following business was transacted: Minutes Councilman Philips moved for approval of the minutes for the Council meeting held May 27, 1982; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: atone Receive Petitions There were no petitions presented. Cif Manager's Report Homestead Exemptions - As of Monday, 5,184 individuals had signed for homestead exemption. The tax department mailed 8,300 notices to citizens of Baytown. Bench Marks - All bench marks have been set; ninety - five (95`,yo) percent of elevations have been established and all covers have been placed. 1981 Community Development Program (Cypress /magnolia Streets) - All water lines have been laid; storm drainage has been put in place and most of the concrete has been poured. The entire project is approximately fifty (50p1o) percent complete. 20610 -2 Minutes of the Regular Meeting - June 10, 1982 1981 Sanitary Sewer Sliplining Project - This project is sixty -five (65%) percent complete. All lines in the Eva Maud area have been pulled. 1982 Street Improvement Program - Bids for the 1982 Street Improvement Program are to be received June 14. Craigmont /Ponderosa Water Line Replacement - Bids will be received for Craigmont /Ponderosa Water Line Replacement on July 1. July 4 Celebration - The July 4 celebration will be held on Saturday, July 3 at the Bicentennial Park. Questions and Comments Regarding City Manager's Report Councilman Fuller commented that he had observed a proliferation of signs or billboards on Garth Road and requested that the Administration check with other cities in the area to determine what regulations are being prescribed for signs of various types and sizes. He was interested in the safety features and building standards for signs, as well as placement and removal. Councilman Cannon mentioned that a citizen had been in contact with him regarding the possible sale of city -owned property at the intersection of North Main and Sterling Streets. The City Attorney explained that the problem is that the property is being held jointly with the school district and county for outstanding delinquent taxes, which taxes far exceed the fair market value of the property. The City Attorney's office has been working with the County Attorney's office to develop a procedure whereby the property can be sold. The Administration will keep Council apprised of the progress being made in this regard. Councilman Cannon had received a call from a concerned citizen with regard to a swag between two high points which causes water to stand across from 1021 Kilgore Road. Councilman Cannon felt that the city could easily resolve the problem and requested that the Administration check into the matter. In response to an inquiry from Councilman Cannon, Larry Patterson, Assistant City Manager, reported that the Administration is working on the problem on Largo Street. Several Council members had been receiving calls related to increases in bills for telephone service. A representative of General Telephone Company of the Southwest was present to explain that the rates that were placed into effect on June 4 are based on a proposed final settlement with Texas Public Utilities Commission. The rates were placed into effect under bond and the division of local service from extended area service is a new concept. This is a method by which citizens are made aware of what individual pieces of the service cost. The increase does apply to both services. The new computer printout reflects the old rates versus the new rates for local service and the extended area service rate. The new Baytown rate is $16.80; the old rate was $11.15. This is the first general rate increase by the company in four years. 20610 -3 Minutes of the Regular Meeting June 10, 1982 Councilman Philips mentioned the fact that with senior citizens who are on fixed incomes, perhaps GTE could devise a method by which these persons could be placed on a flat rate with no extended area service. 14r. Roberts, the GTE representative, stated that the company is considering measured service. A hearing has been held before the Public Utilities Commission and a final order of the Commission should be issued shortly. ?sir. Roberts explained that the company is in the process of installing a system to transmit by microwave which will k, provide an alternate route for service other than the one cable between Baytown and Houston. Estimated completion for this structure is September. Art Anderson Will Appear Art Anderson, 3223 Ripple Creek Circle, Quail Hollow Subdivision, appeared before Council to present a petition signed by residents of the area which expressed grave concern with the existing sewer problems affecting their homes and the potential health complications that could result. To satisfy these concerns, the residents petitioned City Council to have the problems thoroughly reviewed and take prompt corrective action to resolve the problem. Mr. Anderson related that for approximately two years he has been experiencing sewer backup at his home. Mr. Anderson stated that he had witnessed the bubbling over of manholes in the area and at one time had been told that the city was having difficulty maintaining level control at the pumps. Another resident of the area, Phylis Alexander of 4706 Ripple Creek, furnished a letter which set forth that it had become necessary to replace the front bathroom floor twice since establishing residence on September 13, 1981. She also mentioned that there have been numerous times that the bathroom has not been usable due to backup. A plumber was called out who said that the Alexander's line was clear. Both errs. Alexander and Cdr. Anderson were at a loss to explain why their homes are affected when their neighbors are not. Mr. Anderson ended his presentation by requesting the following: 1. That the City of Baytown review the overall engineering system - -check pipe drawings and tap locations or provide access to Mr. Anderson; 2. That the City of Baytown review the history of past similar problems -- identify the problems and determine what the city did to resolve those problems; 3. Review the overall lift station system's capacity with regard to its ability to handle the demand. Mr. Anderson stated that he questioned the ability of the lift station to handle the demand because he had been advised of what kind of preventive maintenance is performed on the pumps and lift station. He requested that if any problem be identified that those problems be remedied as quickly as possible. 20610 -4 Minutes of the Regular Meeting - June 10, 1982 Larry Patterson, Assistant City Manager, explained that the city has received, over the last couple years, a number of complaints regarding sewerage problems in Quail Hollow Subdivision. On those occasions, the city has done its best to respond to those complaints and make corrections. However, because of the on -going nature of these type complaints, the Administration is at the present time looking into the problem. One possible action could be the enlargement of the Quail Hollow Lift Station, but until the Administration analyzes the problem in depth, there is no way to state that that would be the solution. Norman Dykes, Director of Public Works /City Engineer, stated that his staff is in the process of performing a study of the problem and if it is determined that the problem is the city's, plans could be drawn within sixty (60) days to resolve the problem. In response to Mr. Anderson's inquiry regarding reimbursement for damages, should the same problem reoccur within the sixty (60) days, Mr. Patterson explained that the City of Baytown does carry insurance and that Mr. Anderson would need to file a claim. Mayor Hutto stated that the Engineering Department would locate the problem and then a solution could be reached. Councilman Cannon suggested that during the research of the problem that the staff take into account any liability that the developers would have in this regard. Councilman Philips moved to accept the petition; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None Consider Proposed Ordinance, Designating Spur 55 as a Truck Route The proposed ordinance would designate the portion of Spur 55 between Highway 146 and Cedar Bayou as a truck route. The Administration, as well as the Traffic Commission, recommended approval of the ordinance. Councilman Cannon moved for adoption of the ordinance; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3400 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, PROVIDING FOR THE DESIGNATION OF SPUR 55 AS A TRUCK ROUTE; REPEALING CONFLICTING ORDINANCES; PRESCRIBING A MAXIMUM PENALTY OF TWO HUNDRED AND N01100 ($200.00) DOLLARS FOR THE VIOLATION THEREOF; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. N 20610 -5 Minutes of the Regular Meeting - June 10, 1982 Consider Request for Two Median Cuts on Rollingbrook First Baptist Church, which is to be built on Rollingbrook Drive between North Main and Garth Road, has requested two median cuts to permit entrance on the east and west side of that site. The request is for two 35 foot cuts. The distance between the cuts will be approximately 205 feet. The existing cut (approximately 50 feet, located near the center of the site) will be closed. Councilman Simmons moved to approve the request of First Baptist Church median cuts on Rollingbrook Drive; Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Philips, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None Consider Plans and Specifications for Caldwell Street Improvement Jim Hutchison, consulting engineer, stated that plans and specifications for the improvement of pavement and drainage on Caldwell Street from Post Oak Drive to Robin Road had been completed. Those plans provide for a 29 foot wide street back -to -back of curb having standard curb and gutter sections. The length of the project is about 1700 feet. Drainage involves the installation of about 900 linear feet of storm sewer with ninety (900) percent of the runoff going to the existing Robin Road storm sewer and ten (10 %) percent going to Post Oak Drive. The receiving systems were sized to handle drainage from Caldwell when constructed in 1975. Estimated cost for the project is $155,000 for construction. The contractor will be allowed 120 working days to complete the project which means that the project will not be completed before school begins. School buses actually will not enter Caldwell since there is a bus turn around on the other side and the buses turn around and go back out onto Bayway Drive. The consulting engineers requested permission to advertise for bids to award the contract for construction. After bids are -received, an assessment roll will be prepared and a hearing must be held prior to establishment by Council of what the assessment will be. Council had been provided with a copy of the assessment schedule. Councilman Philips requested that the Fire Department be requested to evaluate the school building to determine if there is a need for additional fire plugs. Councilman Simmons moved that the consulting engineers be authorized to advertise for receipt of bids; Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Philips, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None 20610 -6 Minutes of the Regular Meeting - June 10, 1982 Consider Proposed Ordinance, Authorizing Change Order to 1981 Sliplining - Phase 3 Contract The proposed ordinance, if adopted, would authorize Change Order No. 4 to the 1981 Sliplining Contract - Phase 3 for the sum of $5,850 which would allow the Administration to add to the contract approximately 350 feet along North Holly Drive. There have been a series of repairs to that section. Councilwoman Wilbanks moved for adoption of the ordinance; Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Philips, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3401 AN ORDINANCE AUTHORIZING CHANGE ORDER NO. 4 TO THE CONTRACT WITH CHANNEL CONSTRUCTION COMPANY FOR THE WEST DISTRICT SLIPLINING PROJECT FOR THE CITY OF BAYTOWN. Consider Proposed Ordinance, Authorizing Change Order to Contract with McKey Construction for West District Sewer Conveyance Change Order No. 3 to the contract with McKey Construction for West District Sewer Conveyance for the amount of $5,907.50 will provide for reimbursement to McKey Construction for additional labor, materials, supplies and equipment necessary to take up 170 linear feet of existing 24 -inch RCP cement stabilized sand encased drainage culvert and re -lay same after proposed 16 -inch effluent force main has been installed. Councilman Philips moved for adoption of the ordinance; Councilman Simmons seconded the motion. In response to an inquiry from Council, Ray Swofford, Office Engineer, explained that the contractor had no way to determine in advance that the problem existed and the contractor should be reimbursed for this extra work. The vote follows: Ayes: Council members Philips, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3402 AN ORDINANCE AUTHORIZING CHANGE ORDER NO. 3 TO THE CONTRACT WITH McKEY CONSTRUCTION COMPANY FOR THE WEST DISTRICT SEWER CONVEYANCE SYSTEM FOR THE CITY OF BAYTOWN. 20610 -7 Minutes of the Regular Meeting - June 10, 1982 Consent Agenda. Assistant City Manager stated that the Administration wished to remove Consent Agenda Item No. "f ". Also, he pointed out that Council had been furnished with a copy of the ordinance authorizing lease purchase of a street sweeper. The City will make two payments on a 40% -60% basis. Council considered the consent agenda as follows: a. Proposed Ordinance No. 20610 -4, will award the annual polyethylene pipe contract. Four (4) bids were received. Imsco submitted the low bid of $2,100. We recommend the low bidder, Imsco, be awarded this contract. b. Proposed Ordinance No. 20610 -5, will award the bid for the installation of traffic equipment. Four (4) bids were received. The low bid was submitted by 11unicipal Enterprises, Inc. in the amount of $26,714. We recommend the low bidder, Municipal Enterprises, Inc. be awarded this contract. C. Proposed Ordinance No. 20610 -6, will award the bid for the lease purchase of a mechanical street sweeper. Two (2) bids were received. Davis Truck & Equipment submitted the low bid of $65,750. Council budgeted $30,000 in the 81 -82 FY for this purchase. The City would pay this amount the first year and pay $39,807.63 in FY 82 -83 to complete the lease purchase arrangement. We recommend the low bidder, Davis Truck & Equipment, be awarded this contract. d. Proposed Ordinance No. 20610 -7, will award the contract for the rehabilitation at 1408 West Gulf. Three (3) bids were received. Mark Plummer submitted the low bid of $6,450. We recommend the low bidder, Mark Plummer, be awarded this contract. e. Proposed Ordinance No. 20610 -8, will award the contract for the rehabilitation at 1214 Pine Street. Three (3) bids were received. ':lark Plummer submitted the low bid of $8,250. We recommend the low bidder, Mark Plummber be awarded this contract. f. The Administration will not be ready with this item. 20610 -8 Minutes of the Regular Meeting - June 10, 1982 g. Proposed Resolution No. 808, will authorize the City's application to the Houston - Harris County Area Agency on Aging for grant funds to operate the Senior Citizens Taxi Program. The City of Baytown has received this funding for several years. Our grant request will be for $22,000. The City also has budgeted $16,000 for FY 81 -82 to cover 42% of the anticipated taxi fares. We recommend approval of Proposed Resolution No. 808. Councilman Cannon moved for adoption of the Consent Agenda with the exception of Item No. "f ". Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3403 AN ORDINANCE ACCEPTING THE BID OF IMSCO FOR THE ANNUAL PURCHASE OF POLYETHYLENE PIPE AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWO THOUSAND ONE HUNDRED & N01100 ($2,100.00) DOLLARS. (Proposed Ordinance No. 20610 -4). ORDINANCE NO. 3404 AN ORDINANCE ACCEPTING THE BID OF MUNICIPAL ENTERPRISES, INC. FOR THE INSTALLATION OF TRAFFIC SIGNAL EQUIPMENT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN FOR THE SUM OF TWENTY SIX THOUSAND AND SEVEN HUNDRED FOURTEEN & N01100 ($26,714.00) DOLLARS. (Proposed Ordinance No. 20610 -5). ORDINANCE NO. 3405 AN ORDINANCE ACCEPTING THE BID OF DAVIS TRUCK & EQUIPMENT CO., INC., FOR THE LEASE PURCHASE OF ONE MECHANICAL STREET SWEEPER; AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE AND ATTEST TO A LEASE PURCHASE CONTRACT WITH DAVIS TRUCK & EQUIPMENT CO., INC.; AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF THIRTY THOUSAND & N01100 ($30,000.00) DOLLARS AS THE FIRST PAYMENT THEREOF. (Proposed Ordinance No. 20610 -6). ORDINANCE NO. 3406 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT #81 -01 -07 TO MARK PLUMMER FOR THE SUM OF SIX THOUSAND FOUR HUNDRED FIFTY & N01100 ($6,450.00) DOLLARS. (Proposed Ordinance No. 20610 -7). ORDINANCE NO. 3407 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT 081- 02 -08, TO NARK PLUMMER FOR THE SUM OF EIGHT THOUSAND TWO HUNDRED FIFTY & N01100 ($8,250.00) DOLLARS. (Proposed Ordinance No. 20610 -8). RESOLUTION NO. 808 A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF BAYTOWN TO MAKE APPLICATION TO THE HOUSTON - HARRIS COUNTY AREA AGENCY ON AGING FOR GRANT FUNDS IN THE AMOUNT OF TWENTY TWO THOUSAND AND N01100 ($22,000.00) DOLLARS FOR THE CITY OF BAYTOWN SENIOR CITIZENS' TAXICAB PROGRAM. 20610 -9 Minutes of the Regular Meeting - June 10, 1982 For bid tabulation, see Attachments A through D, respectively. ;Mayors and Councilmen's Association Mayor Hutto mentioned that the Mayors and Councilmen's Association would be holding its meeting on June 17 and officers would be installed at that meeting. Councilman Fuller will be installed as Treasurer of the organization. Council will be contacted in this regard. Adjourn There being no further business to be transacted, the meeting was adjourned. 1- Eileen P. Hall, City Clerk 1TL `:__ ANNUAL . INSLA TALTION OF TRAFFIC SIGNAL EQUIPMENT, ....r. .�. 11D: #825 -77 ATE : -.'May ,26_1282 9:30 a.m. .o�ar�M�ir.�i.iiM,r ' CITY Or BAY-rOW N 81D TABULATION GROSS TOTAL DEL I VERY: LXE &X7gj6Q( $54,380.00 $43,700.00 $29,992.00 $26,7)4.00 45 DAYS - -- --- 30 DAYS PFEI.FFER & SONS,INC. BAYTOWN ELEC. CO. MICHELLE ELECTRIC MUNICIPAL ENTERPRISES -Eli QTY DESCRIPTION ii: l:T� Cc'G:,. unffr xrENDEO UNIT 1 Ex ENDED v JVrr x N uNlr FxrF::�TJ -PRICE MICE 1 ANNUAL INSTALLATION OF TRAFFIC __..2PIrF SIGNAL EQUIPMENT,.PER SPECIFICATION 5: SECTION I: t 1. 8 ea. Wood Pole 855.00 6,840.00 500.001 4,000.00 499.00 3,992.00 390.00 3,120.00 28r 2. 4 ea. Mast Arm Poles i 1,270.00 ! 5,080.00 700.00i 2,800.00 750.00 3,000.00 632.00 2,528.00 3 3. 8 ea. 'Strain Pole 1,060.00 8,480.00 650.001 5,200.00 700.00 5,600.00 682.00 5,456.00 3�, I 4. 4 ea. Controller Base Foundation r 940.00 ! 3,760.00 ! 300.00 1,200.00 r 325.00 j 1,300.00 290.00 1,160.00 3 -, I 5.- 500 ft. Conduit Trenched 12.00 6,000.00 4.50 2,250.00 3.20 1 1,660.00 3.98 i 1,990.00 12% 1 6. 200 ft. Conduit Bored 30.00 6,000.00 7.00 1,400.00 7.85 1.,570.00 6.30 1,260.00 10% 7. 8 ea. Removal of old Wood Pole 340.00 2,720.00 175.00 1,400.00 160.00 1,280.00 0100.00 300.00 75% I i SECTION I TOTAL: 38,880.00 18,342.00 16, 314.00 I 18,250.00 I I i I SECTION II: I ; 1. i 1500 lin. Loop Detector /lead in inst /concrete 312,000.00 13.00', 19,500.00 6.00 9,000.00 5.iO 8,550.00 I 2. 500 lin. Loop Detector /lead in inst /asphalt i 3,500.00 11.90 5,950.00 5.35 , 2,650.00 3.70 I 1,850.00 i SECTION II TOTAL: 15,500.00 , 25,450.00 11,650.00 r f 10,400.00 i i I ` I i 1 I i 31D PACKETS IIAILED TO SEVEN VENDORS. , GROSS TOTAL DEL I VERY: LXE &X7gj6Q( $54,380.00 $43,700.00 $29,992.00 $26,7)4.00 45 DAYS - -- --- 30 DAYS G:f r Y � � �'� Y �O �` "' -� — ANNUAL POLYETHYLENE PIPE CONTRACT F1 LL: 81D TABULATION .. 31 D: . _..J82.5.:7.6,._...._....�..r.. SATE. Ma' 25, 1982 9'Q0 a.m. ROHAN COMPANY WESTERN PIPE b SUPPLY UTILITY SUPPLY CO. IMSCO T610 QTY DESCRIPTION U..,!T Ex. ^::) I .UNIT E.XTENRO UNIT Dc ENoED UNIT X NO D UNIT EX-TEN R ICE r p C' p p f r; .rr ?a: ANNUAL POLYETHYLENE PIPE CONTRACT s Polyethylene pipe 3/4" 1. 10,000 ft.. .17 $1,700.00 .25 $2,500.00 .18 $1,800.00 .15 $1,500.00 !Phillips /Dri co Orangeburg 1 Phillips t 2. ! 2,500 ft.; Polyethylene pipe 1" .25 $625.00 .31 1 $775.00 .30 ' $750.00 .24 $600.00 rPhillips /Drisco ! Orangeburg Phillips I j� r (D T07AL: $2,550.00 $2,100.00 $2,325.00 $3,275.00 E DELIVERY: 2 DAYS 14 DAYS 7 DAYS 14 DAYS cd 4-' I SUPPLY POINT HOUSTON HOUSTON HOUSTON HOUSTON ! l r i BID PACKETS MAILED TO SIX VENDORS i f � r GROSS TOTAL LE,q DISC. • rte.. .1�/� T1 TL E :- Rehabilitation Housing Proje BID: x/22 DATE. June 1, 1982 VI I 1 l.ir U/-A I I uvvIV E310 TABULATION Mark Plumper D-A. Const IE rM Rhrnnlc Rl Arr rnncl-r ITEM QTY DESCRIPTION -E'k -' CN� Dr"�' UiJJ-r UNIT EXTENDED UNIT EXTENDED UNIT UNIT E ENDED- PRI c _ eQt% r - ML E -__p ZI cE 1 Rehabilitation Housing Project 6450.00 8664.00 7800.00 81 -01 -07 1408 Best Guli � 2 Rehabilitation Housing Project 8250.00 100738.00 9900.00 81 -02 -08 1214 Pine Street +J Ir • . _ cd 4J i I i I VrlVJJ LESS DISC. NET TOTAL nF1 1VFRY AYTOW N 'TL E. MECHANICAL STREET SWEEPER 1D TABULATION ID: 9825 -78 '. ITE. - May 27, 1982 9:30 a.m. EM) QTY DESCRIPTION UNIT EX ENDED uivIT prrENDEO UNIT tX N b UNI R I C, r A! c or !� .! l 1. 1 1982 MECHANICAL STREET SWEEPER YEAR /MAKE 1979 /Elgin 1982 /Mobil $59,820.00 $65,750.00 f I j i ! , V I� ! TOTAL: 559,820.00. $65,750.00 I I 4J DELIVERY: 20 DAYS 63 DAYS cd U 41 'A:Uni t ha 9,000 miles and 359 lours on it. f i I BID PACKETS MAILED TO THREE. GROSS TOTAL LESS DISC.