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1982 05 13 CC Minutes20513 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN May 13, 1982 The City Council of the City of Baytown, Texas, met in regular session on Thursday, May 13, 1982, at 6:30 p.m. in the Council Chambers of the Baytown City Hall. with the following attendance: Fred T. Philips Jimmy Johnson Perry M. Simmons Mary E. Wilbanks Roy L. Fuller Allen Cannon Emmett 0. Hutto Fritz Lanham Larry Patterson Randy Strong Eileen P. Hall Councilman Councilman Councilman Councilwoman Councilman Councilman Mayor City Manager Assistant City Manager City Attorney City Clerk The meeting was called to order with a quorum present and the invocation was offered, afterwhich the following business was transacted: Presentation of Trophies for Fire Prevention Poster Contests Wendell Romans, District Chief of the Baytown Volunteer Fire Department and Chairman of the Fire Prevention Poster Contest for 1981, explained that the volunteer firemen had sponsored this contest in conjunction with the National Fire Prevention Poster Seminar. The winners at the local level advanced to the Gulf Coast Firemen's Association which is an association that represents all the volunteer departments and some paid departments in the Gulf Coast area. In that contest Baytown took all three places in the Special Ed Division. There were approximately 50 posters entered. Posters of the winners of the next contest which will be held at the State Convention of the Texas Firemen's and Fire Marshals' Association will be placed in the Texas Fire Museum in Arlington, Texas for a period of one year. Mayor Hutto presented trophies to Dwayne Tubbs- -Third Place, Daniel Brewer -- Second Place and Patty Bickley- -First Place. Minutes Councilman Simmons moved for approval of the minutes for the Council meeting held April 22, 1982; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None 20513 -2 Minutes of the Regular Meeting - May 13, 1982 Receive Petitions None. City Manager's Report Civic's Day - Students of Ross Sterling High School participated in Civic's Day activities throughout the city's organization Wednesday, May 12. The students were assigned to various departments to observe their counterpart in city government at work. A mock Council meeting was conducted by those members elected by the students to act as Mayor and Council. Homestead Exemptions - As of the end of the day on Ilay 12, the total number of individuals who have been in to sign for homestead exemption was 1,171; approximately 200 individuals were in today to sign for that exemption. Keep America Beautiful - Council was provided with a written report on Keep America Beautiful Week for Baytown. Pelly Cleanup - The City Administration has been involved in a concentrated effort to improve conditions in the Pelly area. Parks and Recreation Department has sprayed sidewalks for weeds and has mowed all alleys east of Lee Drive, except where there are gardens, fences or other obstructions. Solid Waste Division has surveyed the area and will complete cleanup on the east side of Lee Drive by flay 20 and work on the west side of Lee Drive the following week. After that work is completed, the Health and Inspection Departments will inspect the area and take appropriate action. Baytown City Employees Crime Watch Program - The Baytown City Employees Crime Watch Program has been instituted by having more than 100 city employees complete training for the program. Decals have been placed on both sides of the vehicles operated by the employees who have completed the training session. There will be additional training sessions to train those who were unable to attend former sessions and new hires. West Sewer District - Mr. Lanham stated that Council's tour of the West District Sewer Treatment Plant will be rescheduled since the scheduled tour of the facility was cancelled due to rain. The contract for the West Sewer District Treatment Plant is eighty -four (84%) percent complete and fifty -eight (58%) percent of the time has been used. Contract No. 2, rehabilitation of the collection system, sewer line grouting and manhole repair, is twenty -eight (28%) percent complete with twenty -three (23°x) percent of the time having been expended. The contractor for the effluent line and force main is thirty -two (32Q1o) percent complete on the contract and has used twenty -three (23%) percent of the time. All three contracts are ahead of schedule. On the agenda is an item to approve the fourth contract. The Administration expects that all four contracts will be completed on schedule. is 20513 -3 Minutes of the Regular Meeting - May 13, 1982 Sliplining - The sliplining project which is underway in the Eva Maud area is about sixty (60`1'0) percent complete. The contractor has pulled about 1200 feet of line between French Place and Belvedere. Community Development - This project has been delayed because of rains for the past two weeks, but the entire project is about twenty (20`''0) percent complete. Drainage - Work on Cedar Bayou- Crosby Road and Highway 146 is ninety -eight (98 %) percent complete. Coburn and Wooster Streets are both complete. The Lantern Park project is about seventy (70 %) percent complete. Bench Marks - All bench marks have been set; seventy (70 %) percent of the bench mark elevations have been established; fifty (500) percent of the covers have been set and the entire project is about eighty (80 %) percent complete. Questions and Comments Regarding City Manager's Report Mayor Hutto expressed some concern that the homeowners of Baytown may not be aware that the city is offering a homestead exemption. Council discussed methods by which the homeowners could be notified. Councilman Philips moved that the Administration be instructed to send a mailer to each taxpayer and so advise them that there is a twenty (20%) percent homestead exemption and the deadline for filing is as of whatever date is prudent to set, commercial property to be excluded or a note stating notice does not apply to commercial property; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None In response to Council concerning increased activity on the water line being installed along Cedar Bayou Lynchburg, Mr. Lanham stated that the contractor is in process of completing the grouting inside the line. Norman Dykes, Director of Public Works /City Engineer, explained that he had been in contact with the new owner of McCoys concerning the drainage problem behind that establishment and that the owner has been in contact with an engineering firm to attempt to resolve the problem. Councilman Cannon related that a health problem exists at 914 Largo and requested that the Administration take appropriate action to relieve that problem. Councilman Simmons recognized Mr. Ed Dink, Administrative Assistant to Commissioner Fonteno. Mayor Hutto mentioned briefly to Council that he had been apprised of a problem on San Jacinto River with barges completely blocking traffic up and down the river. 'ur. Lanham stated that he had been in contact with the Coast Guard which is the entity with jurisdiction in this case and if any members of Council would like to have the number to call in order to report problems or to provide that information to others, he could provide that number. 20513 -4 Minutes of the Regular Meeting - Ilay 13, 1982 City Auction - The city realized approximately $31,000 in proceeds from the auction held on Saturday. The aerial ladder truck was not sold; therefore, the truck will be advertised for sale in various publications throughout the state. Council mentioned that there had been some concern expressed concerning the location of the new aerial truck. Mr. Lanham mentioned that the plan had been to house the truck at Fire Station No. 2 which is across the street from city hall. However, since the question had been raised, the Administration will prepare a map showing the location of the type structure where the truck may be needed and indicate the relationship of the various stations to those structures. Councilman Philips commented that he had reviewed the Population, Land Use Report prepared by Dina Stucker and found it to be a very good report. Councilman Philips stated that he would like to see another item of data added to the report in the future -- undocumented population. Mr. Lanham stated that the staff may need to attempt to put together another report on that. The report that was forwarded to Council is something that is prepared primarily for the State Highway Department and probably the format is outlined by the State. In response to a question from Council, Air. Lanham explained that the agenda is posted in accordance with State law on Monday prior to the Thursday Council meeting, while the preface and supporting information is prepared on Tuesday. Glen Wallace Will Appear Glen Wallace, representative of residents along or near Jasmine Street in Lakewood, appeared to request Council consideration to help alleviate a drainage problem in that area. Mr. Wallace stated that there is a flooding problem on Jasmine due to an easement which runs parallel to Jasmine and Holly Streets in between the two streets. It is a Gulf pipeline and utility easement. The problem is a high point on the north end of the easement which cuts if off from the County drainage ditch. Through the years for some reason the land in the easement has sunk which causes water to back up into yards during heavy rains. Mr. Wallace stated that the problem is not something that would require a great amount of money to correct. He stated that it is a matter of moving a few hundred cubic yards of dirt. Part of the problem is that Gulf has a pipeline in the easement and it has not been established whether Gulf or the city.owns the easement. The residents of the area did manage to get Gulf personnel out to look at the problem. They seem to be receptive to providing some aid, but they said that they needed help from the city. Randy Strong, City Attorney, advised Council that if Gulf owns the property, the city would need to obtain permission to perform any work. 20513 -5 Minutes of the Regular Meeting - May 13, 1982 Mr. Wallace stated further that the problem had been compounded in the last month or so because one of the residents on Holly Street had a pool constructed in their backyard. The contractor used the easement to take dirt out and haul materials in. The contractor used the easement during rainy weather which caused rutting. The rutting is cutting off another escape route for the water which magnifies the problem. Mr. Wallace concluded by stating that if the problem is not remedied, before the year is over, someone would get water in their home. Mr. Lanham explained that the engineering work had been performed for this project and that a crew would be completing a project in Lantern Park soon and that crew would be moved to the Lakewood area. Council suggested that the Administration contact Gulf with regard to the problem since if part of the problem is Gulf's responsibility, Gulf may be willing to get something moving on their own. Mr. Wallace said that he could still see some possibility of some objection from Gulf and if that occurred, what would happen? Councilman Cannon stated that there could be some exposure in having a city crew perform work where a pipeline is located; therefore, he would prefer to have Gulf perform the work and the city reimburse Gulf, if it is partly the city's responsiblity. Consider Authorization to Proceed with Sale of $4,800,000 in General Obligation Bonds and Consider Official Statement Council had been furnished with copies of the Official Statement. Mr. Frank Ildebrando with the firm of Underwood, Neuhaus was scheduled to review the statement with Council, but he was unable to be present. Mr. Lanham mentioned that both he and Pat Tobin, Director of Finance, had reviewed the document and had made minor corrections. Page 1 of the statement indicates the schedule for retirement of the bonds. Maximum maturity is 15 years; average maturity is around 8 or 9 years. The City of Midland sold bonds early in the week (AA rated) for just under ten (10%) percent with maximum maturity 10 years, average maturity just over 5 years. Beaumont's A rated revenue bonds sold for over eleven (11%) percent. The City of Baytown now has AA rating and will be selling General Obligation Bonds which usually command a better interest rate than revenue bonds. Mr. Lanham explained that of the $4,800,000, $400,000 is primarily for the Craigmont /Ponderosa Water Line Replacement; $3,800,000 is for Street Improvements, with most of that going toward Rollingbrook Extension; +5600,000 for parks which is primarily for purchase of land. In 1981, $2,000,000 in bonds were sold; therefore, after this sale, the city will have sold $6,800,000. The capital improvements program is at the fifty (50 %) percent level of what was originally planned for 1982. The Administration 20513 -6 Minutes of the Regular Meeting - May 13, 1982 recommended approval of the official notice of sale for bids to be received May 27, 1982 at 6:30 p.m. Councilwoman Wilbanks moved to approve the official notice of sale for bids to be received May 27, 1982 at 6 :30 p.m.; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Wilbanks, Fuller Mayor Hutto Nays: None Philips, Johnson, Simmons, and Cannon Consider Authorization to Bovay Engineering to Proceed with Preliminary Engineering for Water Tower Authorization from Council is necessary in order for Bovay Engineering to begin preliminary engineering work on the water tower for which bonds were voted in 1981. With the sale on May 27, there will not be sufficient funds to begin construction, but there will be sufficient funding to perform the preliminary engineering work, select and purchase a site, and next year, perhaps the city will be in position to sell enough bonds to advertise for bids to construct the tower. Councilman Philips moved to authorize Bovay Engineering to proceed with preliminary engineering for water tower; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None Representative of Bernard Johnson, Inc. will Present Preliminary Engineering Report on Radio Communication System Bernard Johnson Incorporated completed an extensive study of the Baytown radio system several weeks ago. The report describes in detail the various improvements recommended by Bernard Johnson Incorporated, estimates the costs to make those improvements and provides a schedule for perfecting those improvements. The total costs to implement all improvements recommended in the report is $927,220. The engineering firm can be in a position to bid the entire project in 31 months; after receipt of bids, the firm estimates that it will take approximately 14 months to have all equipment installed. Mr. Lanham reminded Council that this project was considered by the citizens' committee that studied the bond program and this committee recommended that Council consider other ways to finance this project. 20513 -7 Minutes of the Regular Meeting - May 13, 1982 The project could be constructed in at least three stages with first priority going to the police system and some of the foundation work necessary for the entire system. The Administration suggested that Council consider at least two phases and possibly three. The police system and foundation work would total approximately $500,000. Bernard Johnson's representative pointed out that when a project of this type is performed in phases, there is a very good possibility that there will be different contractors and different equipment which complicates maintenance and costs more in the long -term. Mr. Lanham suggested that this matter be presented in conjuction with the budget, but emphasized that it would be very difficult to include the total amount for Phase I or even half that amount in the annual budget. If the city were to sell Certificates of Obligation to fund this project, then one year of principal and interest would need to be included in the budget. Bernard Johnson's representative suggested that $500,000 be planned to perform the first phase of work. Mr. DeHart, Bernard Johnson representative, explained in response to an inquiry from a volunteer firmman, that in order to hear 800 MHz dispatches, 800 MHz radios would be necessary. Presently, there are no pocket monitors available in this frequency. However, a company is promising delivery of portable radios in that frequency ban sometime the latter part of this year. The reason for going to the 800 MHz is that Baytown is completely surrounded by other agencies that have used up all other frequency bans. Councilman Philips moved to authorize the Administration to proceed with the Bernard Johnson engineering report to the extent that it be broken down into a two -phase program and that Phase I be considered during the 1982 -83 budget preparation. Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None Discuss Conversion of Alleys in Pelly to Easements Randy Strong, City Attorney, issued an opinion which indicated that although the City has general power to abandon a public street or alley, such action should not be taken without consent of or release of the owners of the property abutting that portion of street or alley to be abandoned. State law provides that such abutting property owners have the right to enjoin a city from abandoning a street or alley, and shall also have a right of action for damages for any injury sustained by reason of the abondonment. Since the city is contemplating abandonment on its own, the attorney felt the best procedure would be to get a release from every 20513 -8 Minutes of the Regular Meeting - May 13, 1982 property owner affected prior to abandonment of alleys in Pelly. Another possibility would be to adopt a procedure where the city could show it had received consent of the property owners affected. Such procedure should include delivery of written notice of the city's intent to each property owner, a public hearing on the issue, and formal action by the city council abandoning such alleys, but containing a reservation of utility easement to protect the city's service lines. Any lesser procedure would leave the city vulnerable to suit for injunction and damages by a disgruntled_ property owner. Even the second procedure contains some risk of this, as we would be arguing that a property owner's failure to object after receiving notice constitutes consent. Council expressed the feeling that abandonment of the alleys with retention of utility easement would not solve the problem. There would still be those who would maintain the easement as they presently do the alleys and others who would not. Council felt that the best policy would be for the city to clean the alleys and in the future, attempt to enforce ordinances which apply to this situation. Council felt that an annual cleanup of the area, plus regular maintenance would satisfy the problem. Consider Proposed Ordinance, Second and Final peading on Annexation Council had approved annexation of Goose Creek Shopping Center and adjacent land on first reading. The Administration recommended approval of the ordinance on second and final reading. Councilman Simmons moved for adoption of the ordinance; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3354 AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF GOOSE CREEK SHOPPING CENTER AND ADJACENT LAND WHICH SAID TERRITORY LIES ADJACENT TO AND ADJOINS THE PRESENT BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS. Consider Proposed Ordinance, Assigning Newly Annexed Territory to Proper Council District The proposed ordinance will place the newly annexed area in Council District No. 6. Councilwoman Wilbanks moved for adoption of the ordinance; Councilman Johnson seconded the motion. The vote follows: 1 Minutes of the Regular Meeting - May 13, 1982 Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3376 20513 -9 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN ADDING CERTAIN PROPERTY TO COUNCIL DISTRICT NUMBER SIX (6); REPEALING ORDINANCES INCONSISTENT HEREWITH; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Approving Wastewater Treatment Contract with Municipal Utility District No. 3 The proposed contract is basically the same as other contracts of this type which Council approved. There is one major change that has to do with payment of Capital Buy -In Charge for purchase of capacity in the treatment facilities. The copy of the proposed contract for packet purposes did not contain Exhibits A and B -- the city sewer rate schedule and Industrial Waste Ordinance which are rather lengthy. Point of delivery have not been finally established, but the final contract will probably read south of Interstate 10 at the intersection of Garth Road. This contract is for thirty (30) years with five -year renewals. Under the Capital Buy -In provisions of the contract the utility district is agreeing to pay $638,000 within two weeks of the funding of the first issue of capital improvement bonds by the district. If those bonds are not sold within two years of the contract date, the district will be obligated to pay that amount at that time. Therefore, the City of Baytown will receive the capital buy -in whenever the bonds are sold or within two years whichever comes first. The capital buy -in charge is utilized to enlarge or expand wastewater facilities, either treatment plants or collection facilities. Mr. Lanham reminded Council that Lake MUD had paid about $525,000 with the thought that that amount, plus other funds would be used to expand West gain Treatment Plant because the city is obligated to sell Lake MUD about 1/2 million gallons per day capacity. However, with this $638,000, plus the $525,000, plus possibly others, there may be enough money to enlarge the West District and build a line from this area over to the West District. Therefore, the Administration would recommend that Council set this money aside for use in expanding the treatment plant. The City of Baytown is guaranteeing these districts that the city will have capacity to serve them for the term of the contract. The City may serve the districts from any plant. Langford Engineering is currently working on a plan for enlargement of the West District plant. The district is anticipating an average daily flow of 400,000 gallons per day within five years. As an additional security to the city, the district has agreed to provide the city with an irrevocable letter of credit, payable to the city, in a form acceptable to the city in the amount of $638,000 so that, should the city be 20513 -10 Minutes of the Regular Meeting - May 13, 1982 required to enlarge or expand its wastewater facilities to provide service to the district in the amounts set forth in the contract prior to the payment of the $638,000, the Letter of Credit can be drawn upon by the city in such amounts and installments necessary in order to provide funds for such enlargement or expansion of wastewater facilities in the amount of the districts's pro rata share of any such capital expansion costs. The city shall also be entitled to draw upon the full amount of such letter of credit if the full amount of capital investment contribution has not been paid within two (2) years of the date of the contract. The district will pay to the city based on water use, the same rate as city customers. The city will require the installation of a flow meter. In this manner the city can determine if the district is exceeding its flow schedule and the city would charge four (4) times the usual sewer rate. This acts as a deterrent to the district to allow infiltration into its system. The Administration recommended approval of the ordinance. Councilman Fuller moved for adoption of the ordinance; Councilman Johnson seconded the motion. Councilman Cannon noticed the ten (10%) percent interest rate assessed the district in the event bills are not paid on a timely basis and inquired if perhaps the city could assess higher interest charges and requested that the City Attorney research that possibility. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3377 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK OF THE CITY TO EXECUTE AND ATTEST TO A WASTEWATER DISPOSAL CONTRACT WITH LAKE MUNICIPAL UTILITY DISTRICT NO. 3 AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Granting Easement to General Telephone Company of the Southwest General Telephone Company of the Southwest has requested that the City of Baytown grant an easement for the company to place a guy wire. Councilman Johnson moved for adoption of the ordinance; Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Wilbanks, Fuller Mayor Hutto Nays: None Philips, Johnson, Simmons, and Cannon 20513 -11 Minutes of the Regular Meeting - May 13, 1982 ORDINANCE NO. 3378 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR OF THE CITY OF BAYTOWN TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN EASEMENT FOR A GUY WIRE TO GENERAL TELEPHONE COMPANY OF THE SOUTHWEST; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinances, Authorizing Purchase of a Ten (10') Foot Utility Easement from Stephen Neihaus; Authorizing Payment to Houston Lighting and Power for Lowering of HL&P Pipeline and Authorizing Purchase of Twenty (20') foot Drainage Easement from Brooks Starett The next three items deal with easements necessary to the city to help alleviate drainage problems in Glen Headow Subdivision. Houston Lighting and Power has indicated that it will be necessary to lower an oil line in order to provide the city with access to the HL &P easement. The payment to Mr. Neihaus for a ten (10') foot utility easement would be $661; payment to Mr. Starett would be $1,608.52 and the payment to lower the oil line would be $25,460. The plan is to take bids on the drainage work rather than have city crews perform the work. The Administration will come to Council later with a plan and request permission at that time to advertise for bids. The Administration recommended approval of Items Nos. 14, 15 and 16 on the agenda. Councilwoman Wilbanks moved for adoption of the ordinance authorizing purchase of a ten (101) foot utility easement from Stephen Neihaus; Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3379 AN ORDINANCE AUTHORIZING THE CITY ATTORNEY TO MAKE AN OFFER FOR AND IN BEHALF OF THE CITY OF BAYTOWN, FOR SIX HUNDRED SIXTY ONE & N01100 ($661.00) DOLLARS TO THE OWNERS, OR OTHER PARTIES IN INTEREST FOR THE ACQUISITION OF CERTAIN INTERESTS IN A TRACT DESCRIBED HEREIN REQUIRED FOR AN UNDERGROUND UTILITY EASEMENT; REQUIRING THAT SUCH OFFER BE ACCEPTED WITHIN FIFTEEN (15) DAYS; DIRECTING THE CITY ATTORNEY TO INSTITUTE CONDEMNATION PROCEEDINGS IN THE EVENT SUCH OFFER IS REFUSED; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Councilman Philips moved to adopt the ordinance authorizing payment to Houston Lighting & Power for lowering of HL &P pipeline; Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None 20513 -12 Minutes of the Regular Meeting - ?«ay 13, 1982 ORDINANCE NO. 3380 AN ORDINANCE AUTHORIZING THE PAYMENT OF TWENTY FIVE THOUSAND FOUR HUNDRED SIXTY & N01100 ($25,460.00) DOLLARS TO HOUSTON LIGHTING & POWER COMPANY AS ITS COSTS FOR THE RELOCATION OF A HOUSTON LIGHTING AND POWER PIPELINE IN ORDER TO FACILITATE THE LOCATION OF A CITY DRAINAGE PIPE. Councilman Simmons moved for approval of the ordinance authorizing purchase of twenty (201) foot drainage easement from Brooks Starett; Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, 1011,11 Wilbanks, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3381 AN ORDINANCE AUTHORIZING THE CITY ATTORNEY TO MAKE AN OFFER FOR AND IN BEHALF OF THE CITY OF BAYTOWN, FOR ONE THOUSAND SIX HUNDRED EIGHT & 52/100 ($1,608.52) DOLLARS TO THE OWNERS, OR OTHER PARTIES IN INTEREST FOR THE ACQUISITION OF CERTAIN INTERESTS IN A TRACT DESCRIBED HEREIN REQUIRED FOR AN UNDERGROUND UTILITY EASEMENT; REQUIRING THAT SUCH OFFER BE ACCEPTED WITHIN FIFTEEN (15) DAYS; DIRECTING THE CITY ATTORNEY TO INSTITUTE CONDEMNATION PROCEEDINGS IN THE EVENT SUCH OFFER IS REFUSED; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Street Lighting Mayor Hutto requested that the Administration check with Houston Lighting and Power to determine if anything could be done about the street lights automatically lighting on cloudy days. Consider Proposed Ordinance, Awarding Contract for Rehabilitation of West District Sewage Collection System Sewer Line Replacement, Sliplining and Point Repair Eight bids were received for rehabilitation of West District Sewage Collection System Sewer Line Replacement, Sliplining and Point Repair as follows: John Reynolds & Sons, Inc., Paolia, Indiana McCullough Assoc. Inc. Murfreesboro, Tennesee Channel Constr. Co. Channelview, Texas Naylor Industries, Inc. Pasadena, Texas AMOUNT BID $ 655,292.35 737,298.20 746,940.75 922,089.43 CALENDAR DAYS 200 200 i $� 200 N 20513 -13 Minutes of the Regular Meeting - May 13, 1982 Pipeline Renovation Serv. Tacoma, Wash. $ 973,348.40 200 Worthen Const. Co. Houston, Texas 989,538.00 200 Jalco, Inc. Houston, Texas 1,378,091.40 200 Sharp Const. Co. Louisville, Mississippi 1,524,724.60 200 The low bidder, John Reynolds & Sons, Inc., has been thoroughly checked by the city's consulting engineers and everything that was learned concerning this company was positive. Mr. Reynolds is very anxious to have the work. John Reynolds & Sons, Inc. has a subsidiary that will be performing this work and a principal for that company will be overseeing this work. John Reynolds & Sons, Inc. has performed EPA funded work in the past. One project in particular was for the U.S. Army Corps of Engineers at Fort Knox which was a $1,700,000 job. The Administration recommended approval of the ordinance awarding the contract to John Reynolds and Sons, Inc. subject to EPA approval. Councilman Johnson moved for adoption of the ordinance; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3382 AN ORDINANCE ACCEPTING THE BID OF JOHN REYNOLDS & SONS, INC., FOR THE REHABILITATION OF WEST DISTRICT SEWAGE COLLECTION SYSTEM, SEWER LINE REPLACEMENT, SLIPLINING AND POINT REPAIR, JOB NO. 044 -15, CONTRACT NO. 3; AND AUTHORIZING THE CONTRACTING OF INDEBTEDNESS BY THE CITY FOR THE SUM OF SIX HUNDRED FIFTY FIVE THOUSAND TWO HUNDRED NINETY TWO & 35/100 ($655,292.35) DOLLARS. Consider Plans for 1982 Street Improvement Program and Authorize Advertisement for Bids Council approved the list of streets that were to be included in the 1982 Street Improvement Program. The City of Baytown Engineering Department has prepared plans for Council consideration. If those plans meet with Council approval, the Administration would like approval to advertise for bids. The estimated cost is $642,000 which is about $22,000 above the money appropriated for this work. Norman Dykes, Director of Public Works /City Engineer, stated that the plans include reconstruction of some of the streets and asphalt overlay of others. A map was posted in the Council Chamber which depicted streets to be reconstructed in red and streets to be overlaid in black. For the streets 20513 -14 Minutes of the Regular Meeting - May 13, 1982 to be reconstructed, the material that is in place will be mixed to a depth of eight (8 ") inches and will be lime treated (lime stablized). After thorough mixing and placement, 11 inches of hot -mix asphalt will be placed on the surface. Some of the streets will require curbs and gutters to insure proper drainage. The engineering department for the city has two inspectors that do subdivisions and contract work of various sorts. The engineering department checks all phases of the work and has laboratory tests performed at certain stages. Usually, the order in which the work is performed is left to the contractor unless the street is near a school or some other specific need. The contractor is required to establish barricades to provide for traffic safety and in the event of the necessity to close a street, this must be coordinated with the traffic department. Councilman Philips requested that the contractor be requested to complete a street once work begins before moving to another location. Air. Lanham requested that Council consider adding to the 1982 Street Improvement Program the portion of Mumble Street which extends from Whiting to Lee College parking lot for the purpose of adding curb and gutter to that section. Lee College has made this request and has indicated that the college will bear half the costs. The estimated and asphalt to tie gutter is $6,135. be included in the should come in ove deleted. cost for the curb and gutter, box inlets the existing pavement into the curb and The Administration felt that this could plans and specifications and if the bids r the budgeted funds, this item could be Councilman Cannon moved to authorize the Administration to advertise for bids for the 1982 Street Improvement Program, including that section of Humble Street from Whiting to Lee College parking lot; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None Consent Agenda The Administration requested that Item No. a be removed from consideration; Council had no objection. Council considered the Consent Agenda Item Nos. b through i as follows: b. Proposed Ordinance No. 20513 -10, will award the bid for Municipal Service Center ?Furniture. Three (3) bids were received on seven (7) items. Matherne's, Inc. submitted the low bid on Item 1 (conference chairs) and Item 7 (hand truck). Baytown Office Supply submitted the low bid on Item No. 2 (conference table); and Adirondact Direct submitted the low 20513 -15 Minutes of the Regular Meeting - May 13, 1982 bid on Items 3, 4, 5, and 6 (folding table, stacking chairs, storage cabinet, and mobile data pack). The total amount bid is $3,463.90. The Council had budgeted $4,250 for this purchase. We recommend the low bidders be awarded these contracts. C. Proposed Ordinance No. 20513 -11, will award the bid for an Electric Trolley -Type Chain Hoist for the Public Works Department. Five (5) bids were received. Arnold Supply submitted the low bid of $3,525. Council had budgeted $3,500 for this purchase. We recommend the low bidder, Arnold Supply be awarded this contract. d. Proposed Ordinance No. 20513 -12, will award the contract for signal heads. Three (3) bids were received on four (4) items. Signal Engineering submitted the low bid on Items 1 and 2 and Doerr Assoc. of Texas submitted the low bid on Items 3 and 4. The total bid amount is $2,529. The Council budgeted $3,000 for this purchase. We recommend the low bidders, Signal Engineering and Doerr Assoc. be awarded the contract. e. Proposed Ordinance No. 20513 -13, will award the annual Fire Hydrant and Fittings contract. Four (4) bids were received. Western Pipe Supply submitted the low bid of $23,793.32. We recommend the low bidder, Western Pipe Supply be awarded this contract. f. Proposed Ordinance No. 20513 -14, will award the annual Fiberglass Manhole contract. Four (4) bids were received. R. N. Pierce & Assoc. Inc. submitted the low bid of $12,698.26. We recommend the low bidder, R. N. Pierce & Associates be awarded this contract. g. Proposed Ordinance No. 20513 -15, will authorize final payment for the 1982 Sanitary Sewer Sliplining Phase I to Channel Construction Company. The sliplining of the existing 18" sanitary sewer main with a 16" polyethylene liner between Inwood Dr. and Pamela Dr. from N. Pruett to Columbia St. has been inspected by the City's Engineering Department and all items have been completed in accordance with the plans and specifications. h. Proposed Ordinance No. 20513 -16, will authorize the installation of yield signs on Ash Street at Miriam Street. This is a recommendation of the Traffic Commission. We recommend approval of Proposed Ordinance No. 20513 -16. 20513 -16 Minutes of the Regular Meeting - Ilay 13, 1982 i. Proposed Ordinance No. 20513 -17, will award the contract for the rehabilitation of 803 Mayo Street. Two bids (2) bids were received. Ed Shook submitted the low bid of $8,999.99. The Community Development Advisory Committee recommends the low bidder, Ed Shook be awarded this contract. Councilwoman Wilbanks moved for adoption of the Consent Agenda Item Nos. b through i; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3383 AN ORDINANCE ACCEPTING THE BID OF MATHERNE'S, INC. FOR THE PURCHASE OF ITEMS NO. 1 & 7; BAYTOWN OFFICE SUPPLY FOR ITEM NO. 2; AND ADIRONDACT DIRECT FOR ITEMS NO. 3, 4, 5, & 6, FOR :11UNICIPAL SERVICE CENTER FURNITURE, AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN. (Proposed Ordinance No. 20513 -10). ORDINANCE NO. 3384 AN ORDINANCE ACCEPTING THE BID OF ARNOLD SUPPLY FOR THE PURCHASE OF ELECTRIC TROLLEY TYPE CHAIN HOIST AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF THREE THOUSAND FIVE HUNDRED TWENTY FIVE & N01100 ($3,525.00) DOLLARS. (Proposed Ordinance No. 20513 -11). ORDINANCE NO. 3385 AN ORDINANCE ACCEPTING THE BID OF SIGNAL ENGINEERING COMPANY FOR ITE'1S 1 & 2 AND DOERR ASSOCIATES OF TEXAS, INC., FOR ITEMS 3 & 4, FOR THE PURCHASE OF SIGNAL HEADS AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN. (Proposed Ordinance No. 20513 -12). ORDINANCE NO. 3386 AN ORDINANCE ACCEPTING THE BID OF WESTERN PIPE SUPPLY FOR THE ANNUAL FIRE HYDRANT AND FITTINGS CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWENTY THREE THOUSAND SEVEN HUNDRED NINETY THREE & 32/100 ($23,793.32) DOLLARS. (Proposed Ordinance No. 20513 -13). ORDINANCE NO. 3387 AN ORDINANCE ACCEPTING THE BID OF R. N. PIERCE & ASSOCIATES, INC., FOR THE ANNUAL FIBERGLASS MANHOLE CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SIPM OF TWELVE THOUSAND SIX HUNDRED NINETY EIGHT & 26/100 ($12,698.26) DOLLARS. (Proposed Ordinance No. 20513 -14). 20513 -17 Minutes of the Regular Meeting - May 13, 1982 ORDINANCE NO. 3388 AN ORDINANCE AUTHORIZING FINAL PAYMENT TO CHANNEL CONSTRUCTION COMPANY, FOR THE 1982 SANITARY SEWER SLIPLINING, PHASE I; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 20513 -15). ORDINANCE NO. 3389 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, PROVIDING FOR THE PLACING OF YIELD SIGNS ON ASH STREET AT MIRIAM STREET; PRESCRIBING A MAXIMUM PENALTY OF TWO HUNDRED AND N01100 ($200.00) DOLLARS FOR THE VIOLATION THEREOF: AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 20513 -16). ORDINANCE NO. 3390 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT #81 -04 -06 TO ED SHOOK BUILDING CONTRACTOR, INC., FOR THE SUM OF EIGHT THOUSAND NINE HUNDRED NINETY NINE & 99/100 ($8,999.99) DOLLARS. (Proposed Ordinance No. 20513 -17). For tabulations, see Attachments A through F respectively. Truck Committee Councilman Cannon informed Council that the Truck Committee would be meeting Tuesday, May 18; Councilman Fuller stated that the committee concerning the business in the Cedar Bayou area had met and he would report at a future meeting. Adj ourn There being no further business to be transacted, the meeting was adjourned. Eileen P. Hall, City Clerk �j'r'L �: MUNICIPAL SERVICE CENTER FURNITURE 3 � 0 � �s24 -7o �,��E: .. Agri 1 0, 19��82 9:30 a.m. TENT QTY DESCRlPTJON 1, 8 CONFERENCE CHAIRS 2, � I CONFERENCE TABLE . 3• i 9 i MEETING TABLE 4. � 28 � STACKING CHAIRS 5. � 1 STORAGE CABINET, a�i6. 1 MOBILE DATA PACK �• . x �7. 1 HAND TRUCK d + TOTAL: { DELIVERY: MAILED BID PACKETS TO ELEVEN VENDORS GROSS 70TAL LESS_ DISC. �I�'Y �� �3��-ro�n� Flo raevl� ar�on� ADIRONDACT DIRECT BAYTOWN OFFICE SUPPLY MATNERNE'S INC. _ •UNIT £XTENOEO ut�t1T I E.Y E'NOED UNIT X NO_0 UNIT FXT�:�rz.�,•.J U:�r� � E:C:':r.; $151.24 � $1,209.92 $160.35 S1 ,282.80 $134.52 51,076.16 'I 5432.56 � $432.56 $600.00 I $600.00 $b27.o8 5627.08 I � 555.50 ! 5499.50 $67.05 ! $b03.45 $114,181 $1,027.62 i $34.25 � 5959.00 534.50 ; 5966.00 $37.26 $1,043.28 � �' ; $104.88 4 $104.88 $108.40 $10$.40 $142.15 $142.15 ` I $117.47 � 5117.47 $119.96 $119.96 $130.56 $130.56 NO BID $109.12 $109.12 $106.89 $106.89 I I 53,323.33 � 53,789.73 54,153.74 1 1 ; � 30 DAYS � 14 DAYS 30 DAYS j! � • i � i i f i G�1'-Y 0� �a �-ro � � ^tTL �:._.r...��.:! s_TRs�P�..iA�:� NAT r3I D TA BULA T1 OtV 310: ,824 -71 ?��-�. 4 -30 -82 9:30 a.m. ' TENS Q7"Y DESCRIPTION BARCO MUN. PROD. INC. .unclr XTFNOi`0 ARNOLO SUPPLY UKlT Ex ENQED PLOWDEN SUPPLY UN1 X ND W.M. SMIT C I - y�,�C UNIT EXTE:+1`'J Ur;:T �X,'G:r„ 1. 1 2� TON HOIST - Includes removal of NO BID $3,525.00 $4,125.20. I � $3,700.00 i$3,876.0� old hoist and installation � j of new. � - _ I ` j1 ,, I } _ i DELIVERY: ! - I � 30 DAYS 1 42 -49 DAYS , 6 -10 WEEKS 45 DAYS � � i + ' i �� � - i .� � - � L I � i - - ! BID PACKETS MAILED TO 9 VENDORS. f. � � S � ; o i , I + - I I • t �. GROSS TOTAL LESS DISC _�._ _. _ ��'TY a� �aY�-r^o� � �� �'r'L�: SIGNAL HEADS ��U TABULA ! jOrV 310= _._....,.�82.�:.?.? ..._ , ��TE= � MaY 5� 1982 GROSS TOTAL � - LESS DISC _.___,. DOERR ASSOC. OF TEXAS SIGNAL ENGINERING TRAFFIC 8 TRANSPORTAT ON. TENT Q?-Y DESCRIPTlQN '':.�� � E� ^ :� . 1 �- FxrFHo�o A N, � � or fNDEO uN1 .x N D uNrT� Exr£rrl�� R r - �a. V / � l 8 Horizontal, Span JJire Mount, 3 sec. $278.00 $2,224.00 $208.00 $1,664.00 $267.50 $2,140.00 Red - Yellow -Go, 12" Signal Heads. � � 2 2 Horizontal, Span Wire Mount, 3"seC. $278.50 $557.00 $214.00 $428.00 $284.00 $568.00 s i ! Red - Yellow- �--, 12" Signal Head. ! I 3 2 Pedestrian Signal Head $191.00! $382.00 $224.00) � $448.00 $251.00 � $502.00 � � 4 j 2 I I Pedestrian Pushbutton Assembly with $27.95; $55.90 $37.50 $75.00 $76.00 � $152.00 Sign � i � " � - ,� � TOTAL:. S3,218.90 �.� $2,b15.00 $ ,362.00 I o , .� DELIVERY: 60 -90 DAYS 30 DAYS 60 -90 DAYS U 1J d Y � _ ! I B1D PACKETS MAILED TO THREE VENDORS S � ? ' - � t � , • ! i I " I i' GROSS TOTAL � - LESS DISC _.___,. '' 7"L � : AAfN� %NSUA %L F IRE HYDRANT b F I TT I NGS 31 D . r .ri�.1L9 i .r��.+��r.�w.rrw��.r+�.�.�neOO� )�TE� Mai 7, 1982 9:30 a.m. a���� ���� iw.��.as�rrawN���.rsr�rar i �Itii QTY Dt�'SCRjRTIDN � Lot ANNUAL FIRE HYDRANT AND FITTINGS CONTRACT, per specifications: I A� d v �) d i r 1 TOTAL: DELIVERY: BID PACKETS MAILED TO NINE VENDORS GROSS TOTAL LESS DJSC. �GI1" Y 4 � %� Y -ra �r N f31D 7- ABULATIQN . GOLDEN TRIANGLE PIPE T W S U S •VNtT FXT>:ND 0 UKlT I EC FNOED UN1 X �10..D UNIT EXT£:,r��J Ut +: T"' �x'�:�,: R C' � D r 1 �' t C 1 C A P: ^��r'C I a;r: $30,697.54 530,372.56 523.793.32 $26,897.39 i i i i I I i . j530,697.54 � 530,372.56 , 523,793.32 X526,897.39 i • i i, •AS REQUIRED 3 -�5 DAYS 14 DAYS - 4 DAYS 1 • i i ! ' ti � � � � ! . • i � � � f i - - � � f �= .,. ANNUAL FIBERGLASS MANHOLE CONTRACT rlr��. !31 �; /{824 -69 �.��-t� -' APri 1 29. 1962 9:30 a.m. G�'l'Y (�� � •L .. yTo �r,v f�ID TABULATI QN T��! QTY DFSCR1PT10N GOLDEN TRI NG E PIPE MAINTENANCE ENG. CORP ►dATER SU PLIE5 R. N. PIERCE UTILITY SUPPLY •UNIT FX1'ENpFp UNIT EX ENOEO UN! X Np O UNl7' .•• ..,r ��.-- R c � + D r r. EXT 1: l� � :. J U. � . c < < i c q r- �o,rc I " . c,.. ANNUAL FIBERGLASS MANHOLE CONTRACT a; ^: PER SPECIFICATIONS NO BID t j 1. 2 3 ft. in length $298.26 I $596.52 $203.42 $406.84 S309.00� $618.00 � 2. 2 4 ft. in length i 1 j 5342.72 � $685.44 5256.56] 5513.12 S35o.o0� 5700.00 j 3. 4 � 5 ft. in length $386.24 ' . j 51,544.96 S311.70;51,270.80 $365.00 $1,460.00 ' 4. � 6 � 6 ft. in length + $430.70 i$2,584.20 5• � 6 7 ft. in length ! 5372.84 {$2,237.04 5395.00;$2,370.00 6. i $47f.24 $2,845.44 $422.98 $2,537.88 $435.00;$2,610.00 4 8 ft. in length $517.78 $2,071.12 � 2 '. _ 5472.12 $1,888.48 $460.00 51,840.00 ! w 7• 9 ft. in length $561..31 $1,122.62 5529.26 51,058.52 S500.00 SI,000.00 8• 1 � 10 ft. in length 5605.11 $605.77 $592.40 $592.40 � 9. i 1 11 ft. in length 5550.00 $550.00 a 5649.30 $649.30 5648.54 $648.54 $575.00 $575.•00 �10.� 1 � 12 ft. in length 5643.76 $643.76 ' $110.65 $710.b8 $625.00 $625.00 •' ;ll.i 1 � + 14 ft. in length JJ � . d � 5902.17 i 5902.17 5833.96 $833.96 $755.00' $755.00 i � t . TOTAL: 14,251.30 � � • 512,698.26 $13,103.00 DELIVERY: STOCK TO STOCK TO � ' 10 DRYS 4 DAYS . . 10 DAYS I I I j MAILED BID PACKETS TO EIGHT VENDOR i CROSS rorAL . LESS Dl SC. nr�T �'�iT,� r 0 TITLE: Rehabilitation Project BlD� �' DATE May 4, 1982 ITEM QTY � DESCRlPTIQN 1 Rehabilitation Pmject 81 -04 -06 803 Mayo Street V 1 f 1 V f G. ��' //V . B1D TA BULB . �N �Ed Shook _ Mark Plumner Staff Estimate ~~ UNlT EXTENDED UNIT EXTENDED UN1T j�E�k��NOE'b` UNf EN a�' UNf PRICF Dn�r'>:' ooirr oo��c ,,,�,,..� I ...,..._ __ _ _ 1�- �XTrNOf ,999.99 � I 9,200.00 � 1 8,600.00 I GROSS TOTAL LESS DISC. •' � N ET TOTAL n�rvF.RY �. -- w •. _ .. � rr a, . .� v ,�° �, GROSS TOTAL LESS DISC. •' � N ET TOTAL n�rvF.RY �.