1982 05 13 CC Minutes20513 -1
MINUTES OF THE REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
May 13, 1982
The City Council of the City of Baytown, Texas, met in
regular session on Thursday, May 13, 1982, at 6:30 p.m. in
the Council Chambers of the Baytown City Hall. with the
following attendance:
Fred T. Philips
Jimmy Johnson
Perry M. Simmons
Mary E. Wilbanks
Roy L. Fuller
Allen Cannon
Emmett 0. Hutto
Fritz Lanham
Larry Patterson
Randy Strong
Eileen P. Hall
Councilman
Councilman
Councilman
Councilwoman
Councilman
Councilman
Mayor
City Manager
Assistant City Manager
City Attorney
City Clerk
The meeting was called to order with a quorum present
and the invocation was offered, afterwhich the following
business was transacted:
Presentation of Trophies for Fire Prevention Poster Contests
Wendell Romans, District Chief of the Baytown Volunteer
Fire Department and Chairman of the Fire Prevention Poster
Contest for 1981, explained that the volunteer firemen had
sponsored this contest in conjunction with the National Fire
Prevention Poster Seminar. The winners at the local level
advanced to the Gulf Coast Firemen's Association which is an
association that represents all the volunteer departments
and some paid departments in the Gulf Coast area. In that
contest Baytown took all three places in the Special Ed
Division. There were approximately 50 posters entered.
Posters of the winners of the next contest which will be
held at the State Convention of the Texas Firemen's and Fire
Marshals' Association will be placed in the Texas Fire
Museum in Arlington, Texas for a period of one year.
Mayor Hutto presented trophies to Dwayne Tubbs- -Third
Place, Daniel Brewer -- Second Place and Patty Bickley- -First
Place.
Minutes
Councilman Simmons moved for approval of the minutes
for the Council meeting held April 22, 1982; Councilwoman
Wilbanks seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks, Fuller and Cannon
Mayor Hutto
Nays: None
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Minutes of the Regular Meeting - May 13, 1982
Receive Petitions
None.
City Manager's Report
Civic's Day - Students of Ross Sterling High School
participated in Civic's Day activities throughout the city's
organization Wednesday, May 12. The students were assigned
to various departments to observe their counterpart in city
government at work. A mock Council meeting was conducted by
those members elected by the students to act as Mayor and
Council.
Homestead Exemptions - As of the end of the day on Ilay
12, the total number of individuals who have been in to sign
for homestead exemption was 1,171; approximately 200 individuals
were in today to sign for that exemption.
Keep America Beautiful - Council was provided with a
written report on Keep America Beautiful Week for Baytown.
Pelly Cleanup - The City Administration has been involved
in a concentrated effort to improve conditions in the Pelly
area. Parks and Recreation Department has sprayed sidewalks
for weeds and has mowed all alleys east of Lee Drive, except
where there are gardens, fences or other obstructions.
Solid Waste Division has surveyed the area and will complete
cleanup on the east side of Lee Drive by flay 20 and work on
the west side of Lee Drive the following week. After that
work is completed, the Health and Inspection Departments
will inspect the area and take appropriate action.
Baytown City Employees Crime Watch Program - The Baytown
City Employees Crime Watch Program has been instituted by
having more than 100 city employees complete training for
the program. Decals have been placed on both sides of the
vehicles operated by the employees who have completed the
training session. There will be additional training sessions
to train those who were unable to attend former sessions and
new hires.
West Sewer District - Mr. Lanham stated that Council's
tour of the West District Sewer Treatment Plant will be
rescheduled since the scheduled tour of the facility was
cancelled due to rain. The contract for the West Sewer
District Treatment Plant is eighty -four (84%) percent complete
and fifty -eight (58%) percent of the time has been used.
Contract No. 2, rehabilitation of the collection system,
sewer line grouting and manhole repair, is twenty -eight
(28%) percent complete with twenty -three (23°x) percent of
the time having been expended.
The contractor for the effluent line and force main is
thirty -two (32Q1o) percent complete on the contract and has
used twenty -three (23%) percent of the time. All three
contracts are ahead of schedule. On the agenda is an item
to approve the fourth contract. The Administration expects
that all four contracts will be completed on schedule.
is
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Minutes of the Regular Meeting - May 13, 1982
Sliplining - The sliplining project which is underway
in the Eva Maud area is about sixty (60`1'0) percent complete.
The contractor has pulled about 1200 feet of line between
French Place and Belvedere.
Community Development - This project has been delayed
because of rains for the past two weeks, but the entire
project is about twenty (20`''0) percent complete.
Drainage - Work on Cedar Bayou- Crosby Road and Highway
146 is ninety -eight (98 %) percent complete. Coburn and
Wooster Streets are both complete. The Lantern Park project
is about seventy (70 %) percent complete.
Bench Marks - All bench marks have been set; seventy
(70 %) percent of the bench mark elevations have been established;
fifty (500) percent of the covers have been set and the
entire project is about eighty (80 %) percent complete.
Questions and Comments Regarding City Manager's Report
Mayor Hutto expressed some concern that the homeowners
of Baytown may not be aware that the city is offering a
homestead exemption. Council discussed methods by which the
homeowners could be notified.
Councilman Philips moved that the Administration be
instructed to send a mailer to each taxpayer and so advise
them that there is a twenty (20%) percent homestead exemption
and the deadline for filing is as of whatever date is prudent
to set, commercial property to be excluded or a note stating
notice does not apply to commercial property; Councilman
Fuller seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks, Fuller and Cannon
Mayor Hutto
Nays: None
In response to Council concerning increased activity on
the water line being installed along Cedar Bayou Lynchburg,
Mr. Lanham stated that the contractor is in process of
completing the grouting inside the line.
Norman Dykes, Director of Public Works /City Engineer,
explained that he had been in contact with the new owner of
McCoys concerning the drainage problem behind that establishment
and that the owner has been in contact with an engineering
firm to attempt to resolve the problem.
Councilman Cannon related that a health problem exists
at 914 Largo and requested that the Administration take
appropriate action to relieve that problem.
Councilman Simmons recognized Mr. Ed Dink, Administrative
Assistant to Commissioner Fonteno.
Mayor Hutto mentioned briefly to Council that he had
been apprised of a problem on San Jacinto River with barges
completely blocking traffic up and down the river. 'ur.
Lanham stated that he had been in contact with the Coast
Guard which is the entity with jurisdiction in this case
and if any members of Council would like to have the number
to call in order to report problems or to provide that
information to others, he could provide that number.
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Minutes of the Regular Meeting - Ilay 13, 1982
City Auction - The city realized approximately $31,000
in proceeds from the auction held on Saturday. The aerial
ladder truck was not sold; therefore, the truck will be
advertised for sale in various publications throughout the
state.
Council mentioned that there had been some concern
expressed concerning the location of the new aerial truck.
Mr. Lanham mentioned that the plan had been to house the
truck at Fire Station No. 2 which is across the street from
city hall. However, since the question had been raised, the
Administration will prepare a map showing the location of
the type structure where the truck may be needed and indicate
the relationship of the various stations to those structures.
Councilman Philips commented that he had reviewed the
Population, Land Use Report prepared by Dina Stucker and
found it to be a very good report. Councilman Philips
stated that he would like to see another item of data added
to the report in the future -- undocumented population.
Mr. Lanham stated that the staff may need to attempt to
put together another report on that. The report that was
forwarded to Council is something that is prepared primarily
for the State Highway Department and probably the format is
outlined by the State.
In response to a question from Council, Air. Lanham
explained that the agenda is posted in accordance with State
law on Monday prior to the Thursday Council meeting, while
the preface and supporting information is prepared on Tuesday.
Glen Wallace Will Appear
Glen Wallace, representative of residents along or near
Jasmine Street in Lakewood, appeared to request Council
consideration to help alleviate a drainage problem in that
area. Mr. Wallace stated that there is a flooding problem
on Jasmine due to an easement which runs parallel to Jasmine
and Holly Streets in between the two streets. It is a Gulf
pipeline and utility easement. The problem is a high point
on the north end of the easement which cuts if off from the
County drainage ditch. Through the years for some reason
the land in the easement has sunk which causes water to back
up into yards during heavy rains. Mr. Wallace stated that
the problem is not something that would require a great
amount of money to correct. He stated that it is a matter
of moving a few hundred cubic yards of dirt. Part of the
problem is that Gulf has a pipeline in the easement and it
has not been established whether Gulf or the city.owns the
easement. The residents of the area did manage to get Gulf
personnel out to look at the problem. They seem to be
receptive to providing some aid, but they said that they
needed help from the city.
Randy Strong, City Attorney, advised Council that if
Gulf owns the property, the city would need to obtain permission
to perform any work.
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Minutes of the Regular Meeting - May 13, 1982
Mr. Wallace stated further that the problem had been
compounded in the last month or so because one of the
residents on Holly Street had a pool constructed in their
backyard. The contractor used the easement to take dirt out
and haul materials in. The contractor used the easement
during rainy weather which caused rutting. The rutting is
cutting off another escape route for the water which magnifies
the problem. Mr. Wallace concluded by stating that if the
problem is not remedied, before the year is over, someone
would get water in their home.
Mr. Lanham explained that the engineering work had been
performed for this project and that a crew would be completing
a project in Lantern Park soon and that crew would be moved
to the Lakewood area.
Council suggested that the Administration contact Gulf
with regard to the problem since if part of the problem is
Gulf's responsibility, Gulf may be willing to get something
moving on their own.
Mr. Wallace said that he could still see some possibility
of some objection from Gulf and if that occurred, what would
happen?
Councilman Cannon stated that there could be some
exposure in having a city crew perform work where a pipeline
is located; therefore, he would prefer to have Gulf perform
the work and the city reimburse Gulf, if it is partly the
city's responsiblity.
Consider Authorization to Proceed with Sale of $4,800,000
in General Obligation Bonds and Consider Official Statement
Council had been furnished with copies of the Official
Statement. Mr. Frank Ildebrando with the firm of Underwood,
Neuhaus was scheduled to review the statement with Council,
but he was unable to be present. Mr. Lanham mentioned that
both he and Pat Tobin, Director of Finance, had reviewed the
document and had made minor corrections. Page 1 of the
statement indicates the schedule for retirement of the
bonds. Maximum maturity is 15 years; average maturity is
around 8 or 9 years.
The City of Midland sold bonds early in the week (AA
rated) for just under ten (10%) percent with maximum maturity
10 years, average maturity just over 5 years. Beaumont's A
rated revenue bonds sold for over eleven (11%) percent. The
City of Baytown now has AA rating and will be selling General
Obligation Bonds which usually command a better interest
rate than revenue bonds.
Mr. Lanham explained that of the $4,800,000, $400,000
is primarily for the Craigmont /Ponderosa Water Line Replacement;
$3,800,000 is for Street Improvements, with most of that
going toward Rollingbrook Extension; +5600,000 for parks
which is primarily for purchase of land.
In 1981, $2,000,000 in bonds were sold; therefore,
after this sale, the city will have sold $6,800,000. The
capital improvements program is at the fifty (50 %) percent
level of what was originally planned for 1982. The Administration
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Minutes of the Regular Meeting - May 13, 1982
recommended approval of the official notice of sale for bids
to be received May 27, 1982 at 6:30 p.m.
Councilwoman Wilbanks moved to approve the official
notice of sale for bids to be received May 27, 1982 at 6 :30
p.m.; Councilman Philips seconded the motion. The vote
follows:
Ayes: Council members
Wilbanks, Fuller
Mayor Hutto
Nays: None
Philips, Johnson, Simmons,
and Cannon
Consider Authorization to Bovay Engineering to Proceed with
Preliminary Engineering for Water Tower
Authorization from Council is necessary in order for
Bovay Engineering to begin preliminary engineering work on
the water tower for which bonds were voted in 1981. With
the sale on May 27, there will not be sufficient funds to
begin construction, but there will be sufficient funding to
perform the preliminary engineering work, select and purchase
a site, and next year, perhaps the city will be in position
to sell enough bonds to advertise for bids to construct the
tower.
Councilman Philips moved to authorize Bovay Engineering
to proceed with preliminary engineering for water tower;
Councilwoman Wilbanks seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks, Fuller and Cannon
Mayor Hutto
Nays: None
Representative of Bernard Johnson, Inc. will Present Preliminary
Engineering Report on Radio Communication System
Bernard Johnson Incorporated completed an extensive
study of the Baytown radio system several weeks ago. The
report describes in detail the various improvements recommended
by Bernard Johnson Incorporated, estimates the costs to make
those improvements and provides a schedule for perfecting
those improvements. The total costs to implement all improvements
recommended in the report is $927,220. The engineering firm
can be in a position to bid the entire project in 31 months;
after receipt of bids, the firm estimates that it will take
approximately 14 months to have all equipment installed.
Mr. Lanham reminded Council that this project was
considered by the citizens' committee that studied the bond
program and this committee recommended that Council consider
other ways to finance this project.
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Minutes of the Regular Meeting - May 13, 1982
The project could be constructed in at least three
stages with first priority going to the police system and
some of the foundation work necessary for the entire system.
The Administration suggested that Council consider at least
two phases and possibly three. The police system and foundation
work would total approximately $500,000.
Bernard Johnson's representative pointed out that when
a project of this type is performed in phases, there is a
very good possibility that there will be different contractors
and different equipment which complicates maintenance and
costs more in the long -term.
Mr. Lanham suggested that this matter be presented in
conjuction with the budget, but emphasized that it would be
very difficult to include the total amount for Phase I or
even half that amount in the annual budget. If the city
were to sell Certificates of Obligation to fund this project,
then one year of principal and interest would need to be
included in the budget.
Bernard Johnson's representative suggested that $500,000
be planned to perform the first phase of work.
Mr. DeHart, Bernard Johnson representative, explained
in response to an inquiry from a volunteer firmman, that in
order to hear 800 MHz dispatches, 800 MHz radios would be
necessary. Presently, there are no pocket monitors available
in this frequency. However, a company is promising delivery
of portable radios in that frequency ban sometime the latter
part of this year. The reason for going to the 800 MHz is
that Baytown is completely surrounded by other agencies that
have used up all other frequency bans.
Councilman Philips moved to authorize the Administration
to proceed with the Bernard Johnson engineering report to
the extent that it be broken down into a two -phase program
and that Phase I be considered during the 1982 -83 budget
preparation. Councilman Cannon seconded the motion. The
vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks, Fuller and Cannon
Mayor Hutto
Nays: None
Discuss Conversion of Alleys in Pelly to Easements
Randy Strong, City Attorney, issued an opinion which
indicated that although the City has general power to abandon
a public street or alley, such action should not be taken
without consent of or release of the owners of the property
abutting that portion of street or alley to be abandoned.
State law provides that such abutting property owners have
the right to enjoin a city from abandoning a street or
alley, and shall also have a right of action for damages for
any injury sustained by reason of the abondonment. Since the
city is contemplating abandonment on its own, the attorney
felt the best procedure would be to get a release from every
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Minutes of the Regular Meeting - May 13, 1982
property owner affected prior to abandonment of alleys in
Pelly. Another possibility would be to adopt a procedure
where the city could show it had received consent of the
property owners affected. Such procedure should include
delivery of written notice of the city's intent to each
property owner, a public hearing on the issue, and formal
action by the city council abandoning such alleys, but
containing a reservation of utility easement to protect the
city's service lines.
Any lesser procedure would leave the city vulnerable to
suit for injunction and damages by a disgruntled_ property
owner. Even the second procedure contains some risk of
this, as we would be arguing that a property owner's failure
to object after receiving notice constitutes consent.
Council expressed the feeling that abandonment of the
alleys with retention of utility easement would not solve
the problem. There would still be those who would maintain
the easement as they presently do the alleys and others who
would not. Council felt that the best policy would be for
the city to clean the alleys and in the future, attempt to
enforce ordinances which apply to this situation. Council
felt that an annual cleanup of the area, plus regular maintenance
would satisfy the problem.
Consider Proposed Ordinance, Second and Final peading on
Annexation
Council had approved annexation of Goose Creek Shopping
Center and adjacent land on first reading. The Administration
recommended approval of the ordinance on second and final
reading.
Councilman Simmons moved for adoption of the ordinance;
Councilwoman Wilbanks seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks, Fuller and Cannon
Mayor Hutto
Nays: None
ORDINANCE NO. 3354
AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY
LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF
GOOSE CREEK SHOPPING CENTER AND ADJACENT LAND WHICH SAID
TERRITORY LIES ADJACENT TO AND ADJOINS THE PRESENT BOUNDARY
LIMITS OF THE CITY OF BAYTOWN, TEXAS.
Consider Proposed Ordinance, Assigning Newly Annexed
Territory to Proper Council District
The proposed ordinance will place the newly annexed
area in Council District No. 6.
Councilwoman Wilbanks moved for adoption of the ordinance;
Councilman Johnson seconded the motion. The vote follows:
1
Minutes of the Regular Meeting - May 13, 1982
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks, Fuller and Cannon
Mayor Hutto
Nays: None
ORDINANCE NO. 3376
20513 -9
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
ADDING CERTAIN PROPERTY TO COUNCIL DISTRICT NUMBER SIX (6);
REPEALING ORDINANCES INCONSISTENT HEREWITH; CONTAINING A
SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION AND
EFFECTIVE DATE HEREOF.
Consider Proposed Ordinance, Approving Wastewater Treatment
Contract with Municipal Utility District No. 3
The proposed contract is basically the same as other
contracts of this type which Council approved. There is one
major change that has to do with payment of Capital Buy -In
Charge for purchase of capacity in the treatment facilities.
The copy of the proposed contract for packet purposes did
not contain Exhibits A and B -- the city sewer rate schedule
and Industrial Waste Ordinance which are rather lengthy.
Point of delivery have not been finally established, but the
final contract will probably read south of Interstate 10 at
the intersection of Garth Road. This contract is for thirty
(30) years with five -year renewals.
Under the Capital Buy -In provisions of the contract the
utility district is agreeing to pay $638,000 within two
weeks of the funding of the first issue of capital improvement
bonds by the district. If those bonds are not sold within
two years of the contract date, the district will be obligated
to pay that amount at that time. Therefore, the City of
Baytown will receive the capital buy -in whenever the bonds
are sold or within two years whichever comes first.
The capital buy -in charge is utilized to enlarge or
expand wastewater facilities, either treatment plants or
collection facilities. Mr. Lanham reminded Council that
Lake MUD had paid about $525,000 with the thought that that
amount, plus other funds would be used to expand West gain
Treatment Plant because the city is obligated to sell Lake
MUD about 1/2 million gallons per day capacity. However,
with this $638,000, plus the $525,000, plus possibly others,
there may be enough money to enlarge the West District and
build a line from this area over to the West District.
Therefore, the Administration would recommend that Council
set this money aside for use in expanding the treatment
plant. The City of Baytown is guaranteeing these districts
that the city will have capacity to serve them for the term
of the contract. The City may serve the districts from any
plant. Langford Engineering is currently working on a plan
for enlargement of the West District plant. The district is
anticipating an average daily flow of 400,000 gallons per
day within five years.
As an additional security to the city, the district has
agreed to provide the city with an irrevocable letter of
credit, payable to the city, in a form acceptable to the
city in the amount of $638,000 so that, should the city be
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Minutes of the Regular Meeting - May 13, 1982
required to enlarge or expand its wastewater facilities to
provide service to the district in the amounts set forth in
the contract prior to the payment of the $638,000, the
Letter of Credit can be drawn upon by the city in such
amounts and installments necessary in order to provide funds
for such enlargement or expansion of wastewater facilities
in the amount of the districts's pro rata share of any such
capital expansion costs. The city shall also be entitled to
draw upon the full amount of such letter of credit if the
full amount of capital investment contribution has not been
paid within two (2) years of the date of the contract.
The district will pay to the city based on water use,
the same rate as city customers. The city will require the
installation of a flow meter. In this manner the city can
determine if the district is exceeding its flow schedule and
the city would charge four (4) times the usual sewer rate.
This acts as a deterrent to the district to allow infiltration
into its system. The Administration recommended approval of
the ordinance.
Councilman Fuller moved for adoption of the ordinance;
Councilman Johnson seconded the motion.
Councilman Cannon noticed the ten (10%) percent interest
rate assessed the district in the event bills are not paid
on a timely basis and inquired if perhaps the city could
assess higher interest charges and requested that the City
Attorney research that possibility. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks, Fuller and Cannon
Mayor Hutto
Nays: None
ORDINANCE NO. 3377
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK OF
THE CITY TO EXECUTE AND ATTEST TO A WASTEWATER DISPOSAL
CONTRACT WITH LAKE MUNICIPAL UTILITY DISTRICT NO. 3 AND
PROVIDING FOR THE EFFECTIVE DATE HEREOF.
Consider Proposed Ordinance, Granting Easement to General
Telephone Company of the Southwest
General Telephone Company of the Southwest has requested
that the City of Baytown grant an easement for the company
to place a guy wire.
Councilman Johnson moved for adoption of the ordinance;
Councilman Simmons seconded the motion. The vote follows:
Ayes: Council members
Wilbanks, Fuller
Mayor Hutto
Nays: None
Philips, Johnson, Simmons,
and Cannon
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Minutes of the Regular Meeting - May 13, 1982
ORDINANCE NO. 3378
AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR OF THE CITY
OF BAYTOWN TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN
EASEMENT FOR A GUY WIRE TO GENERAL TELEPHONE COMPANY OF THE
SOUTHWEST; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF.
Consider Proposed Ordinances, Authorizing Purchase of a
Ten (10') Foot Utility Easement from Stephen Neihaus;
Authorizing Payment to Houston Lighting and Power
for Lowering of HL&P Pipeline and Authorizing Purchase
of Twenty (20') foot Drainage Easement from Brooks Starett
The next three items deal with easements necessary to
the city to help alleviate drainage problems in Glen Headow
Subdivision. Houston Lighting and Power has indicated that
it will be necessary to lower an oil line in order to provide
the city with access to the HL &P easement. The payment to
Mr. Neihaus for a ten (10') foot utility easement would be
$661; payment to Mr. Starett would be $1,608.52 and the
payment to lower the oil line would be $25,460. The plan is
to take bids on the drainage work rather than have city
crews perform the work. The Administration will come to
Council later with a plan and request permission at that
time to advertise for bids. The Administration recommended
approval of Items Nos. 14, 15 and 16 on the agenda.
Councilwoman Wilbanks moved for adoption of the ordinance
authorizing purchase of a ten (101) foot utility easement
from Stephen Neihaus; Councilman Cannon seconded the motion.
The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks, Fuller and Cannon
Mayor Hutto
Nays: None
ORDINANCE NO. 3379
AN ORDINANCE AUTHORIZING THE CITY ATTORNEY TO MAKE AN OFFER
FOR AND IN BEHALF OF THE CITY OF BAYTOWN, FOR SIX HUNDRED
SIXTY ONE & N01100 ($661.00) DOLLARS TO THE OWNERS, OR OTHER
PARTIES IN INTEREST FOR THE ACQUISITION OF CERTAIN INTERESTS
IN A TRACT DESCRIBED HEREIN REQUIRED FOR AN UNDERGROUND
UTILITY EASEMENT; REQUIRING THAT SUCH OFFER BE ACCEPTED
WITHIN FIFTEEN (15) DAYS; DIRECTING THE CITY ATTORNEY TO
INSTITUTE CONDEMNATION PROCEEDINGS IN THE EVENT SUCH OFFER
IS REFUSED; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF.
Councilman Philips moved to adopt the ordinance authorizing
payment to Houston Lighting & Power for lowering of HL &P
pipeline; Councilman Simmons seconded the motion. The vote
follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks, Fuller and Cannon
Mayor Hutto
Nays: None
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Minutes of the Regular Meeting - ?«ay 13, 1982
ORDINANCE NO. 3380
AN ORDINANCE AUTHORIZING THE PAYMENT OF TWENTY FIVE THOUSAND
FOUR HUNDRED SIXTY & N01100 ($25,460.00) DOLLARS TO HOUSTON
LIGHTING & POWER COMPANY AS ITS COSTS FOR THE RELOCATION OF
A HOUSTON LIGHTING AND POWER PIPELINE IN ORDER TO FACILITATE
THE LOCATION OF A CITY DRAINAGE PIPE.
Councilman Simmons moved for approval of the ordinance
authorizing purchase of twenty (201) foot drainage easement
from Brooks Starett; Councilman Cannon seconded the motion.
The vote follows:
Ayes: Council members Philips, Johnson, Simmons, 1011,11
Wilbanks, Fuller and Cannon
Mayor Hutto
Nays: None
ORDINANCE NO. 3381
AN ORDINANCE AUTHORIZING THE CITY ATTORNEY TO MAKE AN OFFER
FOR AND IN BEHALF OF THE CITY OF BAYTOWN, FOR ONE THOUSAND
SIX HUNDRED EIGHT & 52/100 ($1,608.52) DOLLARS TO THE OWNERS,
OR OTHER PARTIES IN INTEREST FOR THE ACQUISITION OF CERTAIN
INTERESTS IN A TRACT DESCRIBED HEREIN REQUIRED FOR AN UNDERGROUND
UTILITY EASEMENT; REQUIRING THAT SUCH OFFER BE ACCEPTED
WITHIN FIFTEEN (15) DAYS; DIRECTING THE CITY ATTORNEY TO
INSTITUTE CONDEMNATION PROCEEDINGS IN THE EVENT SUCH OFFER
IS REFUSED; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF.
Street Lighting
Mayor Hutto requested that the Administration check
with Houston Lighting and Power to determine if anything
could be done about the street lights automatically lighting
on cloudy days.
Consider Proposed Ordinance, Awarding Contract for Rehabilitation
of West District Sewage Collection System Sewer Line
Replacement, Sliplining and Point Repair
Eight bids were received for rehabilitation of West
District Sewage Collection System Sewer Line Replacement,
Sliplining and Point Repair as follows:
John Reynolds & Sons, Inc.,
Paolia, Indiana
McCullough Assoc. Inc.
Murfreesboro, Tennesee
Channel Constr. Co.
Channelview, Texas
Naylor Industries, Inc.
Pasadena, Texas
AMOUNT BID
$ 655,292.35
737,298.20
746,940.75
922,089.43
CALENDAR DAYS
200
200
i $�
200
N
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Minutes of the Regular Meeting - May 13, 1982
Pipeline Renovation Serv.
Tacoma, Wash. $ 973,348.40 200
Worthen Const. Co.
Houston, Texas 989,538.00 200
Jalco, Inc.
Houston, Texas 1,378,091.40 200
Sharp Const. Co.
Louisville, Mississippi 1,524,724.60 200
The low bidder, John Reynolds & Sons, Inc., has been
thoroughly checked by the city's consulting engineers and
everything that was learned concerning this company was
positive. Mr. Reynolds is very anxious to have the work.
John Reynolds & Sons, Inc. has a subsidiary that will be
performing this work and a principal for that company will
be overseeing this work. John Reynolds & Sons, Inc. has
performed EPA funded work in the past. One project in
particular was for the U.S. Army Corps of Engineers at Fort
Knox which was a $1,700,000 job. The Administration recommended
approval of the ordinance awarding the contract to John
Reynolds and Sons, Inc. subject to EPA approval.
Councilman Johnson moved for adoption of the ordinance;
Councilman Fuller seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks, Fuller and Cannon
Mayor Hutto
Nays: None
ORDINANCE NO. 3382
AN ORDINANCE ACCEPTING THE BID OF JOHN REYNOLDS & SONS,
INC., FOR THE REHABILITATION OF WEST DISTRICT SEWAGE COLLECTION
SYSTEM, SEWER LINE REPLACEMENT, SLIPLINING AND POINT REPAIR,
JOB NO. 044 -15, CONTRACT NO. 3; AND AUTHORIZING THE CONTRACTING
OF INDEBTEDNESS BY THE CITY FOR THE SUM OF SIX HUNDRED FIFTY
FIVE THOUSAND TWO HUNDRED NINETY TWO & 35/100 ($655,292.35)
DOLLARS.
Consider Plans for 1982 Street Improvement Program and
Authorize Advertisement for Bids
Council approved the list of streets that were to be
included in the 1982 Street Improvement Program. The City
of Baytown Engineering Department has prepared plans for
Council consideration. If those plans meet with Council
approval, the Administration would like approval to advertise
for bids. The estimated cost is $642,000 which is about
$22,000 above the money appropriated for this work.
Norman Dykes, Director of Public Works /City Engineer,
stated that the plans include reconstruction of some of the
streets and asphalt overlay of others. A map was posted in
the Council Chamber which depicted streets to be reconstructed
in red and streets to be overlaid in black. For the streets
20513 -14
Minutes of the Regular Meeting - May 13, 1982
to be reconstructed, the material that is in place will be
mixed to a depth of eight (8 ") inches and will be lime
treated (lime stablized). After thorough mixing and placement,
11 inches of hot -mix asphalt will be placed on the surface.
Some of the streets will require curbs and gutters to insure
proper drainage.
The engineering department for the city has two inspectors
that do subdivisions and contract work of various sorts.
The engineering department checks all phases of the work and
has laboratory tests performed at certain stages.
Usually, the order in which the work is performed is
left to the contractor unless the street is near a school or
some other specific need. The contractor is required to
establish barricades to provide for traffic safety and in
the event of the necessity to close a street, this must be
coordinated with the traffic department.
Councilman Philips requested that the contractor be
requested to complete a street once work begins before
moving to another location.
Air. Lanham requested that Council consider adding to
the 1982 Street Improvement Program the portion of Mumble
Street which extends from Whiting to Lee College parking lot
for the purpose of adding curb and gutter to that section.
Lee College has made this request and has indicated that the
college will bear half the costs.
The estimated
and asphalt to tie
gutter is $6,135.
be included in the
should come in ove
deleted.
cost for the curb and gutter, box inlets
the existing pavement into the curb and
The Administration felt that this could
plans and specifications and if the bids
r the budgeted funds, this item could be
Councilman Cannon moved to authorize the Administration
to advertise for bids for the 1982 Street Improvement Program,
including that section of Humble Street from Whiting to Lee
College parking lot; Councilman Philips seconded the motion.
The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks, Fuller and Cannon
Mayor Hutto
Nays: None
Consent Agenda
The Administration requested that Item No. a be removed
from consideration; Council had no objection. Council
considered the Consent Agenda Item Nos. b through i as
follows:
b. Proposed Ordinance No. 20513 -10, will award the
bid for Municipal Service Center ?Furniture. Three
(3) bids were received on seven (7) items. Matherne's,
Inc. submitted the low bid on Item 1 (conference
chairs) and Item 7 (hand truck). Baytown Office
Supply submitted the low bid on Item No. 2 (conference
table); and Adirondact Direct submitted the low
20513 -15
Minutes of the Regular Meeting - May 13, 1982
bid on Items 3, 4, 5, and 6 (folding table, stacking
chairs, storage cabinet, and mobile data pack).
The total amount bid is $3,463.90. The Council
had budgeted $4,250 for this purchase.
We recommend the low bidders be awarded these
contracts.
C. Proposed Ordinance No. 20513 -11, will award the
bid for an Electric Trolley -Type Chain Hoist for
the Public Works Department. Five (5) bids were
received. Arnold Supply submitted the low bid of
$3,525. Council had budgeted $3,500 for this
purchase.
We recommend the low bidder, Arnold Supply be
awarded this contract.
d. Proposed Ordinance No. 20513 -12, will award the
contract for signal heads. Three (3) bids were
received on four (4) items. Signal Engineering
submitted the low bid on Items 1 and 2 and Doerr
Assoc. of Texas submitted the low bid on Items 3
and 4. The total bid amount is $2,529. The
Council budgeted $3,000 for this purchase.
We recommend the low bidders, Signal Engineering
and Doerr Assoc. be awarded the contract.
e. Proposed Ordinance No. 20513 -13, will award the
annual Fire Hydrant and Fittings contract. Four
(4) bids were received. Western Pipe Supply
submitted the low bid of $23,793.32.
We recommend the low bidder, Western Pipe Supply
be awarded this contract.
f. Proposed Ordinance No. 20513 -14, will award the
annual Fiberglass Manhole contract. Four (4) bids
were received. R. N. Pierce & Assoc. Inc. submitted
the low bid of $12,698.26.
We recommend the low bidder, R. N. Pierce & Associates
be awarded this contract.
g. Proposed Ordinance No. 20513 -15, will authorize
final payment for the 1982 Sanitary Sewer Sliplining
Phase I to Channel Construction Company. The
sliplining of the existing 18" sanitary sewer main
with a 16" polyethylene liner between Inwood Dr.
and Pamela Dr. from N. Pruett to Columbia St. has
been inspected by the City's Engineering Department
and all items have been completed in accordance
with the plans and specifications.
h. Proposed Ordinance No. 20513 -16, will authorize
the installation of yield signs on Ash Street at
Miriam Street. This is a recommendation of the
Traffic Commission.
We recommend approval of Proposed Ordinance No.
20513 -16.
20513 -16
Minutes of the Regular Meeting - Ilay 13, 1982
i. Proposed Ordinance No. 20513 -17, will award the
contract for the rehabilitation of 803 Mayo Street.
Two bids (2) bids were received. Ed Shook submitted
the low bid of $8,999.99.
The Community Development Advisory Committee
recommends the low bidder, Ed Shook be awarded
this contract.
Councilwoman Wilbanks moved for adoption of the Consent
Agenda Item Nos. b through i; Councilman Johnson seconded
the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks, Fuller and Cannon
Mayor Hutto
Nays: None
ORDINANCE NO. 3383
AN ORDINANCE ACCEPTING THE BID OF MATHERNE'S, INC. FOR THE
PURCHASE OF ITEMS NO. 1 & 7; BAYTOWN OFFICE SUPPLY FOR ITEM
NO. 2; AND ADIRONDACT DIRECT FOR ITEMS NO. 3, 4, 5, & 6, FOR
:11UNICIPAL SERVICE CENTER FURNITURE, AND AUTHORIZING THE
PAYMENT BY THE CITY OF BAYTOWN. (Proposed Ordinance No.
20513 -10).
ORDINANCE NO. 3384
AN ORDINANCE ACCEPTING THE BID OF ARNOLD SUPPLY FOR THE
PURCHASE OF ELECTRIC TROLLEY TYPE CHAIN HOIST AND AUTHORIZING
THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF THREE
THOUSAND FIVE HUNDRED TWENTY FIVE & N01100 ($3,525.00)
DOLLARS. (Proposed Ordinance No. 20513 -11).
ORDINANCE NO. 3385
AN ORDINANCE ACCEPTING THE BID OF SIGNAL ENGINEERING COMPANY
FOR ITE'1S 1 & 2 AND DOERR ASSOCIATES OF TEXAS, INC., FOR
ITEMS 3 & 4, FOR THE PURCHASE OF SIGNAL HEADS AND AUTHORIZING
THE PAYMENT BY THE CITY OF BAYTOWN. (Proposed Ordinance No.
20513 -12).
ORDINANCE NO. 3386
AN ORDINANCE ACCEPTING THE BID OF WESTERN PIPE SUPPLY FOR
THE ANNUAL FIRE HYDRANT AND FITTINGS CONTRACT AND AUTHORIZING
THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWENTY
THREE THOUSAND SEVEN HUNDRED NINETY THREE & 32/100 ($23,793.32)
DOLLARS. (Proposed Ordinance No. 20513 -13).
ORDINANCE NO. 3387
AN ORDINANCE ACCEPTING THE BID OF R. N. PIERCE & ASSOCIATES,
INC., FOR THE ANNUAL FIBERGLASS MANHOLE CONTRACT AND AUTHORIZING
THE PAYMENT BY THE CITY OF BAYTOWN OF THE SIPM OF TWELVE
THOUSAND SIX HUNDRED NINETY EIGHT & 26/100 ($12,698.26)
DOLLARS. (Proposed Ordinance No. 20513 -14).
20513 -17
Minutes of the Regular Meeting - May 13, 1982
ORDINANCE NO. 3388
AN ORDINANCE AUTHORIZING FINAL PAYMENT TO CHANNEL CONSTRUCTION
COMPANY, FOR THE 1982 SANITARY SEWER SLIPLINING, PHASE I;
AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed
Ordinance No. 20513 -15).
ORDINANCE NO. 3389
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, PROVIDING FOR THE PLACING OF YIELD SIGNS ON ASH
STREET AT MIRIAM STREET; PRESCRIBING A MAXIMUM PENALTY OF
TWO HUNDRED AND N01100 ($200.00) DOLLARS FOR THE VIOLATION
THEREOF: AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE
DATE HEREOF. (Proposed Ordinance No. 20513 -16).
ORDINANCE NO. 3390
AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT
REHABILITATION PROJECT #81 -04 -06 TO ED SHOOK BUILDING
CONTRACTOR, INC., FOR THE SUM OF EIGHT THOUSAND NINE HUNDRED
NINETY NINE & 99/100 ($8,999.99) DOLLARS. (Proposed Ordinance
No. 20513 -17).
For tabulations, see Attachments A through F respectively.
Truck Committee
Councilman Cannon informed Council that the Truck
Committee would be meeting Tuesday, May 18; Councilman
Fuller stated that the committee concerning the business in
the Cedar Bayou area had met and he would report at a future
meeting.
Adj ourn
There being no further business to be transacted, the
meeting was adjourned.
Eileen P. Hall, City Clerk
�j'r'L �: MUNICIPAL SERVICE CENTER FURNITURE
3 � 0 � �s24 -7o
�,��E: .. Agri 1 0, 19��82 9:30 a.m.
TENT
QTY
DESCRlPTJON
1,
8
CONFERENCE CHAIRS
2, �
I
CONFERENCE TABLE .
3• i
9
i MEETING TABLE
4. �
28
� STACKING CHAIRS
5. �
1
STORAGE CABINET,
a�i6.
1
MOBILE DATA PACK �• .
x
�7.
1
HAND TRUCK
d
+
TOTAL:
{ DELIVERY:
MAILED BID PACKETS TO ELEVEN VENDORS
GROSS 70TAL
LESS_ DISC.
�I�'Y �� �3��-ro�n�
Flo raevl� ar�on�
ADIRONDACT DIRECT BAYTOWN OFFICE SUPPLY MATNERNE'S INC. _
•UNIT £XTENOEO ut�t1T I E.Y E'NOED UNIT X NO_0 UNIT FXT�:�rz.�,•.J U:�r� � E:C:':r.;
$151.24 � $1,209.92 $160.35 S1 ,282.80 $134.52 51,076.16
'I
5432.56 � $432.56 $600.00 I $600.00 $b27.o8 5627.08 I �
555.50 ! 5499.50 $67.05 ! $b03.45 $114,181 $1,027.62
i
$34.25 � 5959.00 534.50 ; 5966.00 $37.26 $1,043.28
� �' ;
$104.88 4 $104.88 $108.40 $10$.40 $142.15 $142.15 ` I
$117.47 � 5117.47 $119.96 $119.96 $130.56 $130.56
NO BID $109.12 $109.12 $106.89 $106.89
I
I
53,323.33 � 53,789.73 54,153.74
1 1 ;
� 30 DAYS � 14 DAYS 30 DAYS
j! �
• i �
i
i
f
i
G�1'-Y 0� �a �-ro � �
^tTL �:._.r...��.:! s_TRs�P�..iA�:� NAT r3I D TA BULA T1 OtV
310: ,824 -71
?��-�. 4 -30 -82 9:30 a.m. '
TENS Q7"Y
DESCRIPTION
BARCO MUN. PROD. INC.
.unclr XTFNOi`0
ARNOLO SUPPLY
UKlT Ex ENQED
PLOWDEN SUPPLY
UN1 X ND
W.M. SMIT C I - y�,�C
UNIT EXTE:+1`'J Ur;:T �X,'G:r„
1. 1
2� TON HOIST - Includes removal of
NO BID
$3,525.00
$4,125.20.
I
� $3,700.00 i$3,876.0�
old hoist and installation
� j
of new.
�
-
_
I
`
j1
,,
I
}
_
i DELIVERY:
!
-
I
� 30 DAYS
1
42 -49 DAYS
,
6 -10 WEEKS 45 DAYS
�
�
i
+
'
i
��
� -
i
.�
�
-
�
L I
� i
-
-
!
BID PACKETS MAILED TO 9 VENDORS.
f.
�
�
S
�
;
o
i
,
I
+ -
I
I
•
t
�.
GROSS TOTAL
LESS DISC
_�._ _.
_ ��'TY a� �aY�-r^o� �
�� �'r'L�: SIGNAL HEADS ��U TABULA ! jOrV
310= _._....,.�82.�:.?.? ..._ ,
��TE= � MaY 5� 1982
GROSS TOTAL � -
LESS DISC
_.___,.
DOERR ASSOC. OF TEXAS
SIGNAL ENGINERING
TRAFFIC 8 TRANSPORTAT
ON.
TENT Q?-Y
DESCRIPTlQN
'':.�� � E� ^ :�
. 1 �-
FxrFHo�o
A N, �
� or fNDEO
uN1
.x N D
uNrT�
Exr£rrl��
R
r
-
�a. V / �
l 8
Horizontal, Span JJire Mount, 3 sec.
$278.00
$2,224.00
$208.00
$1,664.00
$267.50 $2,140.00
Red - Yellow -Go, 12" Signal Heads.
�
�
2 2
Horizontal, Span Wire Mount, 3"seC.
$278.50
$557.00
$214.00
$428.00
$284.00 $568.00
s
i
!
Red - Yellow- �--, 12" Signal Head.
!
I
3 2
Pedestrian Signal Head
$191.00!
$382.00
$224.00)
�
$448.00
$251.00 � $502.00
�
�
4 j 2
I
I Pedestrian Pushbutton Assembly with
$27.95;
$55.90
$37.50
$75.00
$76.00 � $152.00
Sign
�
i
�
" �
-
,� �
TOTAL:.
S3,218.90
�.�
$2,b15.00
$ ,362.00
I
o
,
.�
DELIVERY:
60 -90 DAYS
30 DAYS
60 -90 DAYS
U
1J
d
Y �
_
!
I
B1D PACKETS MAILED TO THREE VENDORS
S
�
?
' -
�
t
�
,
•
!
i
I
"
I
i'
GROSS TOTAL � -
LESS DISC
_.___,.
'' 7"L � : AAfN� %NSUA %L F IRE HYDRANT b F I TT I NGS
31 D . r .ri�.1L9 i .r��.+��r.�w.rrw��.r+�.�.�neOO�
)�TE� Mai 7, 1982 9:30 a.m.
a���� ���� iw.��.as�rrawN���.rsr�rar
i �Itii QTY Dt�'SCRjRTIDN
� Lot ANNUAL FIRE HYDRANT AND FITTINGS
CONTRACT, per specifications:
I
A�
d
v
�)
d
i
r
1
TOTAL:
DELIVERY:
BID PACKETS MAILED TO NINE VENDORS
GROSS TOTAL
LESS DJSC.
�GI1" Y 4 � %� Y -ra �r N
f31D 7- ABULATIQN
.
GOLDEN TRIANGLE PIPE
T
W S
U S
•VNtT
FXT>:ND 0
UKlT
I EC FNOED
UN1
X �10..D
UNIT
EXT£:,r��J
Ut +: T"' �x'�:�,:
R C'
�
D r
1
�'
t C
1 C
A P:
^��r'C I a;r:
$30,697.54
530,372.56
523.793.32
$26,897.39
i
i
i
i
I
I
i
.
j530,697.54
�
530,372.56
,
523,793.32
X526,897.39
i
•
i
i,
•AS REQUIRED
3 -�5 DAYS
14 DAYS
- 4 DAYS
1
•
i
i
!
'
ti
� �
�
�
!
.
•
i
�
�
�
f
i
-
-
�
�
f
�= .,. ANNUAL FIBERGLASS MANHOLE CONTRACT
rlr��.
!31 �; /{824 -69
�.��-t� -' APri 1 29. 1962 9:30 a.m.
G�'l'Y (�� � •L .. yTo �r,v
f�ID TABULATI QN
T��! QTY DFSCR1PT10N GOLDEN TRI NG E PIPE
MAINTENANCE ENG. CORP ►dATER SU PLIE5 R. N. PIERCE UTILITY SUPPLY
•UNIT FX1'ENpFp UNIT EX ENOEO UN! X Np O UNl7' .•• ..,r ��.--
R c � + D r r. EXT 1: l� � :. J U. � . c
< < i c q r- �o,rc I " . c,..
ANNUAL FIBERGLASS MANHOLE CONTRACT a; ^:
PER SPECIFICATIONS NO BID t j
1. 2 3 ft. in length $298.26 I
$596.52 $203.42 $406.84 S309.00� $618.00 �
2. 2 4 ft. in length i
1 j 5342.72 � $685.44 5256.56] 5513.12 S35o.o0� 5700.00 j
3. 4 � 5 ft. in length $386.24 '
. j 51,544.96 S311.70;51,270.80 $365.00 $1,460.00 '
4. � 6 � 6 ft. in length + $430.70 i$2,584.20
5• � 6 7 ft. in length ! 5372.84 {$2,237.04 5395.00;$2,370.00
6. i $47f.24 $2,845.44 $422.98 $2,537.88 $435.00;$2,610.00
4 8 ft. in length $517.78 $2,071.12 �
2 '. _ 5472.12 $1,888.48 $460.00 51,840.00 !
w 7• 9 ft. in length $561..31 $1,122.62
5529.26 51,058.52 S500.00 SI,000.00
8• 1 � 10 ft. in length 5605.11 $605.77 $592.40 $592.40
� 9. i 1 11 ft. in length 5550.00 $550.00
a
5649.30 $649.30 5648.54 $648.54 $575.00 $575.•00
�10.� 1 � 12 ft. in length 5643.76 $643.76 '
$110.65 $710.b8 $625.00 $625.00 •'
;ll.i 1 � + 14 ft. in length JJ � .
d � 5902.17 i 5902.17 5833.96 $833.96 $755.00' $755.00
i � t
. TOTAL: 14,251.30 � � •
512,698.26 $13,103.00
DELIVERY: STOCK TO STOCK TO �
' 10 DRYS 4 DAYS .
. 10 DAYS I I
I
j
MAILED BID PACKETS TO EIGHT VENDOR
i
CROSS rorAL .
LESS Dl SC.
nr�T �'�iT,� r
0
TITLE: Rehabilitation Project
BlD� �'
DATE May 4, 1982
ITEM QTY � DESCRlPTIQN
1 Rehabilitation Pmject
81 -04 -06
803 Mayo Street
V 1 f 1 V f G. ��' //V
. B1D TA BULB . �N
�Ed Shook _ Mark Plumner Staff Estimate ~~
UNlT EXTENDED UNIT EXTENDED UN1T j�E�k��NOE'b` UNf EN a�' UNf
PRICF Dn�r'>:' ooirr oo��c ,,,�,,..� I ...,..._ __ _ _ 1�- �XTrNOf
,999.99 � I 9,200.00 � 1 8,600.00 I
GROSS TOTAL
LESS DISC.
•' � N ET TOTAL
n�rvF.RY �.
--
w
•.
_
..
�
rr
a,
.
.�
v
,�°
�,
GROSS TOTAL
LESS DISC.
•' � N ET TOTAL
n�rvF.RY �.