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1982 01 28 CC Minutes20128 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN January 28, 1982 The City Council of the City of Baytown, met in regular session on Thursday, January 28, 1982, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following attendance: Fred T. Philips Jimmy Johnson Perry M. Simmons Absent: Mary E. Wilbanks Roy L. Fuller Allen Cannon Emmett 0. Hutto Fritz Lanham Larry Patterson Danny Jackson Judy Melville Councilman Councilman Councilman Councilwoman Councilman Councilman Mayor City Manager Assistant City ?:tanager Assistant City Attorney Deputy City Clerk The meeting was called to order with a quorum present and the invocation was offered, afterwhich the following business was transacted: Minutes Councilman Philips moved for approval of the minutes for the Special Council meeting held January 12, 1982 and the regular Council meeting held January 14, 1982; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None Receive Petitions The Administration has received a 213 people asking for the installation at the intersection of Garth Road and Mayor Hutto requested that the Council and refer it to the Traffic Committee. objection. petition signed by of a traffic signal Schilling Street. accept this petition Council had no Councilman Philips asked that the traffic situation on Garth Road between Park Street and Baker Road be reviewed. Mr. Lanham reported that this will be part of the Traffic Study. City Manager's Report Mr. Lanham reported that Danny Jackson, Assistant City Attorney, was filling in for Randy Strong, City Attorney, who was in Dallas representing the City on the redistricting problem. Mayor Hutto had also testified at those hearings. Mayor Hutto felt that the fact that the City was allowed to 20128 -2 Minutes of the Regular Meeting - January 28, 1982 continue arguments in those hearings gave credit to our position. He complimented the City Attorney's handling of Baytown's case. The City is submitting a case for a district north of the ship channel, east of the river and west of Cedar Bayou, and proceeding to the north adding whatever territory necessary to make up 94,000 population. Councilman Philips commented that Mayor Hutto had made a very strong and potent witness for Baytown. General Telephone's request for a rate increase - The Administration has received a letter from Mr. W. E. Wilson, G.T.E., asking for a rate increase. Air. Lanham advised that this request goes to the Public Utilities Commission; the State has authority over telephone rates. Air. Wilson has invited the Council members to dinner next week to review the improvements which have been made in the system and plans for further improvements. Request from Bill Eiland of the Baytown Housing Authority - Mr. Eiland has requested the $55,000 which is in the budget and advised the Administration that HUD has approved the use of Section 8 funds for the Lincoln and Sam Houston Courts. At the time these units were removed from the Public Housing Program, it was hoped that they could be placed under the Section 8 program. Council had been furnished with a report on the Community Development Rehabilitation program with pictures taken both inside and outside of residences showing the work accomplished. Houston Lighting and Power Monthly Cost Comparisons - Cost per 1000 KWH for February is $58.39 compared to $63.00 for January, which reflects a reduction of almost $4.00. The reason for the reduction is because of an adjustment for an over - recovery in November. 1981 Capital Improvements Program report - In October, $2,000,000 in bonds were sold for various purposes with the largest amount being for sewer system improvements -- $1,150,000 for continuance of the West District. Recently two contracts totaling $1,370,000 were approved. Upon authorization from the Texas Department of Water Resources and EPA, work will proceed. For water improvements, $200,000 in bonds are earmarked. Council has authorized preparation of plans for replacing lines in the Craigmont- Ponderosa areas. At the last Council meeting, authorization was granted for a Fire Station Location Study; $230,000 is available. Bids will be received on February 16 for the North Little League Field for which $250,000 is available. For drainage work in the vicinity of St. James House, $170,000 in bonds were sold to be combined with other funds. Engineering plans have been completed and delivered to Harris County Flood Control District. Upon questioning by Councilman reported that the County intends to project. No decision has been made done by the County or contracted. the City has requested that bids be portion. Philips, Mr. Lanham participate in this whether the work will be In either circumstance, taken on the City's 20128 -3 Minutes of the Regular Meeting - January 28, 1982 Streets - Although no bonds were sold, approximately $570,000 of 1975 Street Improvement Bond Funds remain. Council has reviewed preliminary plans for Rollingbrook Drive and there is an agenda item to employ appraisers to move ahead on that project. The Administration feels progress is being made on the projects for which bonds were sold or money is available. In order to move further on some of these projects, it is time to begin thinking of the next bond sale. Most recent information indicates anywhere from 11 to 12% would be the rate. The City of Houston sold bonds January 27, 1982 at 13.7% but those were A -1 long -term revenue bonds; therefore, Baytown's bonds should sell at a better price. At the time the $2,000,000 in bonds were sold, the rate was 10.9180 over a 10 -11 year period. BAWA Treatment Plant - Ammonia is now being added to the BAWA Treatment plant in an attempt to reduce trihalonien- thanes in the water. The initial testing will last two to three weeks, after which Council will be informed of the success of the procedure. Community Development Program - The Carver Street Program is about 70% complete. West District Sewer Project - The contractor is about 235c complete with the work. There are two major parts to this project- -the Sewer Treatment plant which is being built just south of I -10 and a lift station in Lakewood near the present Lakewood Treatment Plant. With respect to the treatment unit near I -10, the excavation work is complete, the foundation concrete has been poured and the walls are approximately 50% complete. The control building foundation has been poured, the steel structure is complete and the light- weight concrete roof has been poured. The masonry and plumbing are about 50% complete. At the Lakewood Lift Station, excavation is 80o complete, concrete walls 50% complete, and the structure is being lowered to grade by the caisson method. This project is about 23o complete and our engineer feels that this contractor should have no difficulty staying on schedule. The contractor is Nunn and Shumway of Houston. Sliplining - A Major sliplining project is underway in the Eva Maude area and also part of the line on Ferry Road. The contractor has pulled about 800 feet of liner in the vicinity of Kipling and Eaves. Councilman Philips requested that Council have a guided tour of the new West District Sewer Plant. Water and Sewer Lines on Garth Road - These have been completed except for the lab samples and final inspection. "^ Mr. Lanham reported that there will be a joint meeting s of the Texas Municipal League Region #14 with the Brazoria County Cities Association, the Harris County Mayor's and Councilmen's Association and the Fort Bend Association in Lake Jackson on February 16, 1982. The topic to be discussed is TML Municipal Liability Self - Insurance Program. Council will be contacted later in this regard. Appointment of new Police Chief - With the retirement of Chief Bo Turner, Mr. Lanham reported he had interviewed two applicants both of which are members of the Baytown Police Department. Both are outstanding men and either would make an excellent Police Chief. Mr. Lanham requested Council to approve the appointment of Assistant Chief Wayne 20128 -4 Minutes of the Regular Meeting - January 28, 1982 Henscey to the position of Police Chief at a salary of $35$00. Councilman Philips moved to approve the appointment; Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None Questions and Comments Regarding City Manager's Report Councilman Johnson reported that he had two calls from citizens regarding sewer line stoppages which the City refused to come out and service. Councilman Johnson stated that he did not know personally that the City was no longer sending trucks out on calls where the stoppage occurred in the connection or in the customer's line. He also stated that he wished the City would re- evaluate that policy because although only the main line is the City's responsibility, the older people don't always understand. He felt the City should go back to the old policy of offering this service because there have been increases in taxes, garbage and sewer fees, but no increase in service. Mr. Lanham suggested that there be a work session with Council on this matter because there has been a claim filed against the city in this regard. Councilman Cannon also expressed his surprise at learning from a citizen that the policy had changed and asked for the work session. Councilman Philips asked if perhaps we could ask the City Attorney if a disclaimer could be used to get around the problem, in other words if the citizen will sign a disclaimer for the work to be done that may be a way of getting around the problem. Mayor Hutto explained that working inside of that utility easement is very difficult and it is easy for a backhoe to damage a tree, etc. Councilman Johnson also stated that it had been brought to his attention that the City is having some problems with the ambulance service. One of the Volunteer Emergency Corps people called to say that Baytown Ambulance Service is charging for runs made by the Volunteer Emergency Corps. Mr. Lanham reported that Larry Patterson was working on this issue and had spoken with both parties involved. After considerable interest was shown by other members of Council, Mr. Lanham suggested that this item could be added to the next Council meeting agenda. Councilman Cannon requested that the Administration ask the State Highway Department to look at the condition of Highway 146 at Fayle. Councilman Philips reported that last week the contractor working on Baker Road was blocking the road totally without traffic control or without detour signs which resulted in much traffic congestion. He inquired if there was a procedure whereby the blocking of major traffic arteries could be controlled. 20128 -5 Minutes of the Regular Meeting - January 28, 1982 Mr. Lanham reported that the blocking of the road was scheduled but the contractor was doing some work in preparation to the part of the project which would require the closing of the street when a cave -in resulted in a water line break and a gas line break. The water line break resulted in the undermining of the street and it had to be closed. Mr. Lanham reported that the City had set up a procedure that whether it is intended or not, the city will be in a position to set up temporary detour signs. Receive 1980 -81 Audit Report mr. Dave Start with the firm of Gerace, Hullum, Start and Company was present to review the Financial Statements as of September 30, 1981 together with Auditors' Report, which were prepared in accordance with standards established by the American Institute of Certified Public Accountants and the National Council on Governmental Accounting. Accordingly they are somewhat different from the statements that are issued on a month by month basis prepared by the Finance Department. In response to Council's questioning of the $1,672,000 outstanding in Vested Employee benefits, Air. Start explained that the American Institute of Certified Public Accountants recently issued a statement pertaining to the Vested Employee benefits stating that commercial enterprises that have these types of benefits for their employees will record the liability as an expense in the year earned. However, since the same principal that applied to commercial enterprise did not always apply to municipalities and government organizations, the requirement would be deferred in respect to cities. Air. Lanham explained that approximately $90,000 in the General Fund and $30,000 or $40,000 in the Water Fund Account is budgeted to cover this item. This figure is estimated since there is no way to determine the number of employees terminating each year. Air. Lanham concurred with Councilman Cannon that the City should keep a larger reserve partly due to the revised policy which pays up to 120 days accrued sick leave to retirees. 'sir. Start pointed out that in preparing this approximation regarding Vested Employee benefits, the 90 day policy was used so the obligation in reality would be greater. In response to Councilman Philip's question regarding whether the obligation was related on the actuarial event, Mr. Start replied that the contingency was computed as of year end as though operations ceased at that time so that the risk of that happening is very low. Mr. Start stated that if there was ever an intent to fund that liability there would be no need to put that much cash on deposit at one time. A management letter was distributed to Council. In response to Councilman Philip's question regarding the effect we are incurring by not accounting for our fixed assets, Mr. Start replied that the City is not incurring any cost by not accounting for those assets. The City does not have accountability for those assets, and general fixed assets are not depreciated. These assets include City Hall, streets, etc. The only items that a City would record depreciation on are items in an enterprise fund such as the Water Fund. 20128 -6 Minutes of the Regular Meeting - January 28, 1982 One of the points made in the Management letter this year is that annexed or dedicated facilities should be recorded in the accounts of the City at the approximate fair market value on the date they are annexed or dedicated to the City. There is, at this time, no formal system to see that that happens. The effect is those assets are not recorded in the makeup of the fund balance of those funds and there is no depreciation being recorded on those in the revenue expense statements. Mr. Lanham commented that the Administration has issued instructions to develop a system for doing this. Hear Report from Teleprompter Mr. Al McHugh of Teleprompter reported that the contractor, Nils Communications of Columbia, South Carolina, has been operating since December, pulling strand from the Rollingbrook site behind Bay Title, going west toward the Brownwood- Lakewood area. That first 40 miles has been completed by Houston Lighting and Power as far as the make -ready goes, and approximately 30 miles of strand is up in the air. He also stated that there had been only one complaint from a customer regarding access to easements. To eliminate problems of this sort, the workers had been instructed to always ask for permission from the property owner in advance. He reported that soon work will begin in the Allenbrook subdivision. The aerial work has already begun and due to the proximity of the new tower, Allenbrook is naturally the first underground area to be built. A sales staff will go door to door to visit with people to explain the necessity of digging up yards in the easement area. Teleprompter contract calls for replacement of the yards. The work is approximately two weeks behind schedule due to the bad weather which also damaged four major trunk lines. To take care of these repairs, crews were removed from construction. Completion date is September 1, 1982. Some initial turnon may be accomplished by April 1. Drilling for the casings and concrete work for the tower will begin the week of February 1. In response to question from Council, Mr. McHugh reported that the tower will be a 150 foot self- support structure. It is designed to pick up Houston channels and structurally to handle a microwave system. As the city grows, this will enable the area north of I -10 to be serviced. Because of additional communications satellites, the programming will improve. Councilman Simmons gave Mr. McHugh a letter stating a complaint from a customer. Consider Proposed Ordinance, Calling Municipal Election for April 3 1982 Mr. Lanham reported that this election is to fill Council positions Numbers One (1), Four (4), and rive (5); and that there is the possibility that after some decisions are made in regards to redistricting, some amendments may have to be made to this ordinance. Councilman Johnson moved for adoption of the ordinance; Councilman Simmons seconded the motion. The vote follows: Minutes of the Regular Meeting - January 28, 1982 Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3308 20128 -7 AN ORDINANCE ORDERING THE MUNICIPAL ELECTION TO BE HELD ON THE 3RD DAY OF APRIL, 1982, FOR THE PURPOSE OF ELECTING THREE (3) COUNCILMEN FROM THE RESPECTIVE DISTRICTS NOS. ONE (1), FOUR (4), AND FIVE (5); PROVIDING FOR THE ELECTION OFFICERS; DESIGNATING THE PLACES AND MANNER OF HOLDING SAID ELECTION; PRESCRIBING THE HOURS; PROVIDING FOR A CANVASSING BOARD FOR ABSENTEE BALLOTS; AND PROVIDING FOR THE POSTING AND PUBLICATION OF NOTICE. Consider Proposed Ordinance, Placing Recently Annexed Territory in Council District No. 5 Mr. Lanham explained that this annexation is the Raven Way subdivision and adjacent parcels. Councilman Cannon moved for adoption of the ordinance; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3309 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN ADDING CERTAIN PROPERTY TO COUNCIL DISTRICT NO. 5; REPEALING ORDINANCES INCONSISTENT HEREWITH; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Authorizing Execution of Contract with Bay Area Heritage Society Mr. Lanham explained that this contract is consistent with other contracts used by the City with the addition of the provision that the Museum Society furnish the City with a copy of its 1982 budget. Councilman Johnson moved for adoption of the ordinance; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3310 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER OF THE CITY OF BAYTOWN TO EXECUTE A CONTRACT WITH THE BAY AREA SOCIETY WITH REGARD TO THE SUPERVISION AND MANAGEMENT OF A MUSEUM AND MUSEUM PROGRAM; AUTHORIZING PAYMENT BY THE CITY 20128 -8 Minutes of the Regular Meeting - January 28, 1082 OF FIFTEEN THOUSAND AND N01100 ($15,000.00) DOLLARS WITH REGARD TO SUCH AGREEMENT; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Authorizing Execution of Contract with Retired Senior Volunteer Program Mr. Lanham commented that this contract also included the provision of the addition of a clause requiring submission of an annual budget. Councilman Simmons moved for adoption of the ordinance; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3311 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER OF THE CITY OF BAYTOWN TO EXECUTE A CONTRACT WITH THE RETIRED SENIOR VOLUNTEER PROGRAM FOR THE REGISTRATION, RECRUITMENT, AND COORDINATION OF SENIOR VOLUNTEER COMMUNITY SERVICE; AUTHORIZING PAYMENT BY THE CITY OF THREE THOUSAND ONE HUNDRED EIGHTY -SIX & N01100 ($3,186.00) DOLLARS WITH REGARD TO SUCH AGREEMENT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Ordinance, Authorizing Execution of Contract With R Wayne Smith for Engineering Services Mr. Lanham reported that this contract relates to the water lines authorized in the Bond Program and that Mr. Smith is currently working on plans in the Craigmont- Ponderosa area. This contract is similar to contracts held with other engineering firms through the years. The rates to be charged are those spelled out in the schedule published by the State Board of Engineers. Councilman Fuller moved for adoption of the ordinance; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3312 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER OF THE CITY OF BAYTOWN TO EXECUTE AND THE CITY CLERK TO ATTEST TO A CONTRACT WITH R. WAYNE SMITH, CONSULTING ENGINEERS, INC. FOR INDUSTRIAL ENGINEERING SERVICES, AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. 20128 -9 Minutes of the Regular Meeting - January 28, 1982 Review Preliminary Plans for Rollingbrook Drive Extension and Authorize Appointment of Appraisers Mr. Johnny Busch was present to discuss the plans and distributed to the Council alternate designs for the bridge. A map was posted in the Council Chambers depicting the extension and right -of -way, the acquisition of which had previously been approved. Air. Busch will be meeting with Commissioner Fonteno in relation to the County's involvement in the project. Mr. Busch reported approval of the project with the Corps of Engineers who made a judgement that a permit was not required. The pipe -line crossing details have been worked out with all but one pipe line company. The right of way drawings for the roadway and field notes have been completed. It is now time for the Council to appoint appraisers and begin the actual acquisition of this needed right of way. The construction plans are approximately 50% complete. Mr. Busch asked for Council's help in selecting the geometries for the bridge. He explained the three designs: (1) Four lanes with median which is identical to the roadway section. (2) Four lanes without a median (3) Two separate bridges When asked about cost comparisons, Mr. Busch explained there would not be a proportionate savings realized with either Plan 2 or 3. Therefore, he recommended that the bridge with four lanes and median be built to conform to the planned section of roadway. He felt that this would be the safest facility and the most convenient for handling of traffic. In answer to questions by Council, Mr. Busch explained that the geometries of Rollingbrook would be the same as Garth Road with two lanes in each direction separated by one continuous left turn median area. A barrier could be placed on the bridge section if desired. It was also his opinion that an emergency parking lane was not necessary. In answer to additional queries by Council, Mr. Busch reported that the project was running well within the budgeted amount and timetable is on schedule. Councilman Philips moved to approve the 72 foot wide bridge with center median design and obtain alternates in the bid for the consideration of the concrete barrier; Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None Mr. Lanham suggested the names of Gerald Teel and Joe Muller as candidates for appraisers for this project. Councilman Johnson moved to allow the Administration to select the appraisers; Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None 20123 -10 Minutes of the Regular Meeting - January 28, 1982 Consider Improvement of Massey Tompkins Road to a Point Approximately 200 Feet East of North Main Per. Lanham recommended that because the Rollingbrook project was under budget, that the repair of this portion of Massey Tompkins be included in the project. However, it had just come to his attention that there are plans for a shopping center to be built on the northeast corner of North Main and Massey Tompkins. It might be well to try to determine the amount of frontage that the new development would have on Massey Tompkins and reconstruct the portion that would coincide with that. The suggestion is to construct a concrete section that would match the future width of the street planned to replace Massey Tompkins. Funds were included in this bond program to buy right of way to widen Massey Tompkins. The City could go ahead and establish needed width to conform with the ultimate plans for Massey Tompkins. In response to a question by Councilman Philips, Mr. Lanham stated that whether or not assessments will be part of this project will be determined by Council. fir. Lanham suggested the Administration could come back to Council at a later date with cost estimates. In response to a question by Councilman Johnson, PIr. Lanham reported that the concrete curb had been removed from the roadway on Baker off Garth. Consider Proposed Resoltuion No. 800, Encouraging Harris County Mayor's and Councilmen's Association in its Pursuit for Consideration of New Legislation to Restrict Truck Usage of Freeways during Peak Periods and Encourage Strict Enforcement of Speed Laws and Regulations Regarding Covering of Cargo This resolution is a project of the Harris County Mayor's and Councilmen's Association and the Administration recommends approval. Councilman Cannon moved for adoption of the resolution; Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None Consent Agenda In answer to a question by Councilman Philips regarding Item e, Norman Dykes, City Engineer /Public Works Director, estimated that the distance of the tie to be 200 feet. Mr. Lanham added the work would be done at the property owners's cost. Council considered the consent agenda as follows: 20128 -11 Minutes of the Regular Meeting - January 28, 1982 a. Proposed Ordinance No. 20128 -6, will award the bid to relight four softball fields at the Gray Sports Complex, with metal halide lights. Seven (7) bids were received. Turner Electric Company Inc., submitted the low bid of $58,875. Council had budgeted $66,000 for this lighting. We recommend the low bidder, Turner Electric Company Inc., be awarded this contract. b. Proposed Ordinance No. 20128 -7, will award the bid for the purchase of selective herbicide. Five (5) bids were received. Helena Chemical Company ` submitted the low bid of $10,465. Council had budgeted $10,000 for this purchase. We recommend the low bidder, Helena Chemical Company be awarded this contract. C. Proposed Ordinance No. 20128 -8, will award the bid for the purchase of a high pressure water (Jet) hose. One bid was received. Montgomery Municipal Supply Company bid was $3,120. The amount budgeted for this item was $4,000. We recommend Montgomery Municipal Supply Company be awarded this contract. d. Proposed Ordinance No. 20128 -9, will award the bid for the purchase of office wall partitions. Two (2) bids were received. Matherne's Inc. submitted the low bid of $5,656.72. We recommend the low bidder, Matherne's Inc. be awarded this contract. e. Mr. R. L. Baker, 4123 Crosby Cedar Bayou, has requested he be allowed to tie into the City sewer system. Mr. Baker will tap into our system along Crosby Cedar Bayou Road. Enclosed is his letter of request. We recommend approval of Air. Baker's request. Councilman Fuller moved for adoption of the Consent Agenda Item Nos. a through e; Councilman Johnson seconded the motion. Former Councilman Ted Kloesel asked for the recommendation for Item a. Mr. Lanham reported that the recommendation was the bid be awarded to the low bidder, Turner Electric. In answer to Mr. Kloesel's question as to whether the low bidder was licensed in Baytown, Bobby Rountree, Director of Parks and Recreation, replied that Turner Electric had an associate who did business on the east side of Harris County and would have an electrician licensed with the City of Baytown. In response to Councilman Johnson's question, Mr. Lanham stated that the City had no requirement on any City contract that a company be licensed before submitting a bid. Only the people doing the work must be licensed. nor. Kloesel said that it was his understanding that the City ordinance stated that a Master Electrician must be employed by a company for X amount of days. The Assistant City Attorney 20128 -12 Minutes of the Regular ;fleeting - January 28, 1982 stated that the firm must have a Master Electrician do the work; also that a company must have a permit and to obtain a permit, a licensed Master Electrician must be employed by the company. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3313 AN ORDINANCE ACCEPTING THE BID OF TURNER ELECTRIC COMPANY, INC., FOR THE PURCHASE OF THE LIGHTING FIXTURES FOR GRAY SPORTS COMPLEX AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF FIFTY EIGHT THOUSAND EIGHT HUNDRED SEVENTY FIVE & N01100 ($58,875.00) DOLLARS. ORDINANCE NO. 3314 AN ORDINANCE ACCEPTING THE BID OF HELENA CHEMICAL COMPANY POR THE PURCHASE OF SELECTIVE HERBICIDE AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TEN THOUSAND FOUR HUNDRED SIXTY FIVE & N01100 ($10,465.00) DOLLARS. ORDINANCE NO. 3315 AN ORDINANCE ACCEPTING THE BID OF MONTGOMERY MUNICIPAL SUPPLY COMPANY FOR THE PURCHASE OF ONE (1) 1 INCH JET HOSE FOR SANITARY SEWER WASTE TRUCK AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF THREE THOUSAND ONE HUNDRED TWENTY & N01100 ($3,120.00) DOLLARS. ORDINANCE NO. 3316 AN ORDINANCE ACCEPTING THE BID OF MATHERN'S, INC., FOR THE PURCHASE OF OFFICE PARTITIONS AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF SIX THOUSAND EIGHT HUNDRED FIFTY THREE & 52/100 ($6,853.52) DOLLARS. For tabulations, see attachments a through d, respectively. Consider Appointment to Electrical Board Council was not prepared to make an appointment at this time. Consider Appointment to the Truck Committee Councilman Johnson moved to appoint Mr. Ben L. Jones, Jr., a Vice - President of Highway Pipeline Company as a member of the Truck Committee in addition to Councilman Cannon, who will chair the committee, Asst. City Manager, Larry Patterson and a representative from the Police Department; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None 20128 -13 Minutes of the Regular Meeting - January 28, 1982 Randy Strong - Redistricting The various parties of the reapportionment lawsuit met before a three judge panel at 3:00 p.m. today. A number of alternatives and possibilities as a result of the action by the Justice Department were discussed. After everyone had their say, the Court recessed for a few minutes and filed some fairly lengthy orders. In summary, they have postponed the filing deadline for seats in the Texas Legislature until 6:00 p.m. March 19, 1982. Other deadlines involving the various requirements of Precinct Chairmen and others will be considered next week. What the Court has decided to do, since an objection has been lodged against the LRB plan by the Justice Department is to come up with another plan. The Court has asked the parties to get together and agree on as many modifications as possible using as a basis the LRB plans, but try to correct the various problems that the Justice Department had addressed themselves to. Hopefully, by February 19 there should be an agreed on Senate and House plan to present to the Court. Then the Court will hold public hearings on these plans on Monday, March 1, 1982 at 9:00 a.m., in order to get some public input. The Court is following this procedure reluctantly, but they feel that under the existing process in Texas this is the only way to proceed with forthcoming elections without delay. The Court intends that the plan developed by the three -judge panel will be a temporary plan, in the sense that in their orders they expect the next session of the Texas Legislature to come up with a new reapportionate plan. If the Legislature is unable to do that or if that plan is again struck down by the Justice Department or another lawsuit, at that time the Court will engage in the process of coming up with a permanent plan. In effect the Court will be submitting a plan for this election and hopefully the State will take care of itself in future elections. In answer to Council's question regarding whether Baytown's position had been favorably received, Mr. Strong stated that the objective had been achieved. Baytown has been included in the process of coming up with a plan. The City Attorney will be present to convey Council's desires with regard to redistricting. Adjourn There being no further business to be transacted, the meeting was adjourned. J,,Z�_ - �- Y19 54dy' Mejo ille', Deputy City Clerk Ap oved by: Eileen P. Hall, City Clerk Attachment "A" n, Cu v C { a, • -1 v, • r �• 010 P ' {�� Co N D fC pCJ 3 X •O r • � • R - N — ^ ` J fD rs —• '-'�' ' W -s cn o ° " n~ • • o ai- -h; Di r - - 0 ' • y m - Ck • Cc , • .~z C • - � m ..,. ri Oo z TI . ^I C) z t a • O p i ao UC < i�o R 4 V m` 1 13 Cri � �r e - PAGE T1�10 �-� -LE: CRAY SPORTS C011PLEX LIGHT FIXTURES �O� N821 -30 IA! �� � Jantr<�rY 21 , 19£32 9 � 30 a.m. ��, {�f QTY DESCRlP710N i � � s l 1 GROSS 707AL LASS DISC. BID TABULATION A -ALL ELECT. CO. GULF COAST ELECTRIC . RNrT EX7ENDEp UN1Tr DCTENOED UNIT X NDtO C r D 82,162.00 84,000.00 i � , i UNIT EXrc «� c oarr'F PRfC'% i i i i i U I 1: i � '�'r C �.- �a��c aa:�': r i i i UNIT EXrc «� c oarr'F PRfC'% i i i i i U I 1: i � '�'r C �.- �a��c aa:�': r j'�'rl �': SEIECT I VE HER81 C i DE 5!D' ;'R21 -a� -- . r + ! � ..-- -- L/ � i v . .r ` .. B!p TA B�LAT! ON s��� �_,_.�, ORE EQU�I P NT }{ELENA CHEMICAL CO, wnA-�T�t��$pN D1 gTR .-.,. �.,....,.o.-- �- •�•-- •d-- i-•°,°'�'�°"°~""""` HOUSTON SPRAYING E ZACHRY AND COMPANY S!!P 0. — 9.�SPNNY'�lCll< p LY � ` -'' `�, ` � ` -� f ,`� SQ?PLY JdC•`� ^� `Un11 i i;�: !V �D UN17 I tX7'.TND�D� UNIT EXT�E1�itc7 Utlt7 � Ex. c,� ^.� •%.. i -� -f ',�.,; ��] 7� ( ����CnJPT1VN ���1����xrt��f:.�r:c Q�� C rE o „ � � ��� f: � ' �g.8o t3,86D.00 36.00 25,200.00 �8.6o i3,o20.Da 14.95 X0,465.00 18.70 13,oyo.00 � 700 GAL. I HERBICIDE � ` o � j' DAL —E —RAD HELENA t1SMA � � DIAMOND�BUENO 6 1 1 E r i — a � ` m e � 1 i r 1 I I ! � GROSS IOTA L LESS DISC. NET IOTA L i� i ' I ►• r , 1 I r I �M V/ Co C) cn o r C) Attachment "C" T Z N O' a 'O a n a c� a N a. (D d Q N C� O M C cl -- O 1 -= mCo -0 N N rn 1 O W k Cl -n 2 • O a O r*t • Fz t r' { G r• 11< 17 1 m X 0 N rr1 N C n CO 7 rn O W k 0 2 C2 • rn r� a O r*t K O to • Fz t r' { G r• 11< 17 1 m X 0 N rr1 Attachment "D" M E1-10KAN1)U`1 January 25, 1982 TO: Fritz Lanham, City Manager FROM: Norman Dykes, City Engineer /Director of Public Works :C SUBJECT: Office Partitions for Engineering Department - Bid # 82 -0105 Sealed bids were received and opened at 10 a.m., January 22, 1982 to furnish and install partitions and allied facilities in the office of the Engineering Department. Four local bidders were invited specifically to bid as well as public notices published. Two responded as tabulated below: Item 1 Item 2 Matherne's, Inc. $5,656.72 $1,196.80 B&B Office Supply, Inc. $6,470.57 $1,587.88 It is recommended that the supply of this equipment be awarded to the low bidder, Matherne's, Inc. cc: Asst. City Mgr City Clerk Legal RS /lc