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1982 01 13 CC Minutes30113 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN January 13, 1983 The City Council of the City of Baytown, Texas, met in regular session on Thursday, January 13, 1983, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following attendance: Fred T. Philips Councilman Jimmy Johnson Councilman Perry M. Simmons Councilman Mary E. Wilbanks Councilwoman Roy L. Fuller Councilman Allen Cannon Councilman Emmett 0. Hutto Mayor Fritz Lanham City Manager Larry Patterson Assistant City Manager Randy Strong City Attorney Eileen P. Hall City Clerk The meeting was called to order with a quorum present, and the following business was transacted: Consider Minutes for Regular Meeting Held December 9, 1982 and Special Meeting Held December 14, 1982 Councilman Philips suggested that the wording "Council took no formal action" be added as the last sentence on Page 21209 -11 and moved approval of the minutes with that addition; Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None Receive Petitions No petitions were presented at this time. City Manager's Report Safety Bulletin - Council was provided with a copy of a safety bulletin which indicated for the fiscal year ending September 30, 1982, there was a twenty (20 %) percent _ reduction in employees' on- the -job injury and a twenty -nine (29%) percent reduction in incident rate. Mr. Lanham commented that the safety program is effective and does receive support of the employees. 30113 -2 Minutes of the Regular Meeting - January 13, 1983 Houston Lighting and Power Company - The cost comparisons provided by the company for January compared to November and December reflected cost of $66.64 for a user of 1,000 KWH compared to $78.01 for November and $76.54 for December. Councilman Cannon pointed out that in the month of October, there was an over recovery of $25,000,000 of which _ Houston Lighting and Power Company's customers received no r rebate. Councilman Philips stated that he would hope that the PUC under Governor White's direction would move toward making the company more accountable for the efficient use of fuel, as well as purchase at the best price. West District Wastewater Treatment Plant - Final inspection of this facility was accomplished on January 12 by the consulting engineer and representatives of the City of Baytown. All was determined to be in order. A change order was approved on the project in the West District which Naylor is performing and a new completion schedule has been submitted with a completion date of April 7, 1983. Other rehabilitation work that is underway in the West District is about seventy -eight (78 %) percent complete. Sliplining - Sliplining in the area of East James, East Texas and Roseland Oaks is about seventy -two (72 %) percent complete. The other sliplining contract which involves the sliplining of lines in Eva Maud, Whispering Pines and along Alexander Drive has been completed. Caldwell Street - This contract has been completed with exception of cleanup. 1982 Street Improvement Program - For the most part this project is complete with the exception of Aron Street. All other streets have been surfaced. Cleanup does remain on the project. Glen Meadow Drainage Project - This project is about thirty (30 %) percent complete. Drainage Work by City Crews - City crews have been working in the Pringle -Rotan Subdivision performing extensive drainage work. That work is about fifty (50 %) percent complete. The drainage work along Milner, Oakwood and Hardin Road is about twenty -five (25 %) percent complete. The work along Hunt, South Road, Ferry Road and Market Street is completed. Ponderosa /Craigmont Water Line Replacement - All the line has been laid and the contractor is in the process of pressure testing the system. After the pipe passes the pressure testing, service connections will be made. Questions and Comments from Council In response to an inquiry from Council regarding the status of the sign ordinance, Mr. Lanham stated that it would be necessary to have another work session and that he would hope to be ready for that in another two weeks. 30113 -3 Minutes of the Regular Meeting - January 13, 1983 Mr. Lanham, in response to Council inquiry, explained that the work on East James Street is being performed by city crews and a contractor. The contractor has installed about 490 feet of pipe on East James and has about 300 feet remaining. There were major obstructions in the line which had to be eliminated prior to performing sliplining. City crews are open cutting and installing intermediate portions of sewer pipe (about 300 feet) that could not be sliplined. Twenty -five (25%) percent of the work has been completed. Councilman Cannon brought up the fact that the Lemley baby had been rejected for treatment in Houston and suggested some thought by Council as to what could be done to cure that situation. Council determined that the Administration should be in contact with the local medical association in this regard and that the county should be encouraged to take a hard look at the capacity for care of premature infants. Consider Authorization to Advertise for Bids for City of Baytown's Insurance Needs Council had previously been furnished with a copy of the report prepared by The Wyatt Company on risk management and insurance program for the City of Baytown. Council had discussed that report during a work session prior to the Council meeting and had reviewed specifications. The Admin- istration recommended that Council authorize the advertisement for bids for City of Baytown's insurance coverage. Councilman Fuller moved that the Administration be authorized to advertise for bids for City of Baytown insurance coverage in line with the study performed by The Wyatt Company; Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None Consider Proposed Ordinance No. 30113 -1, Abandoning a Portion of North Sixth Street The Administration was contacted by a person representing the property owner regarding a two -foot encroachment into the City of Baytown's street right of way on Sixth Street. All utility companies have been contacted and report that it would be no problem for the encroachment to be abandoned. An appraisal was performed. The Administration recommended Council approval and payment by the property owner of $100, which is the minimum payment allowable by ordinance for abandonment of city -owned property. The tract of land being considered for abandonment is 21.4 feet in length and 2.1 feet in width. The building encroaching on the property is a garage. The property is in process of being sold and the title company is insisting the matter be resolved. Councilman Johnson moved for adoption of the ordinance; Councilman Philips seconded the motion. The vote follows: 30113 -4 Minutes of the Regular Meeting - January 13, 1983 Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3533 -A AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, PROVIDING THAT A PORTION OF NORTH SIXTH STREET BE VACATED, ABANDONED AND CLOSED: PROVIDING FOR THE QUITCLAIMING OF THE CITY'S INTEREST IN SAID LAND: AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance No. 30113 -2, Authorizing a Contract with First Presbyterian Church of Goose Creek for Operation and Maintenance of Transporation Program Council had authorized the support of the operation and maintenance of transportation program for senior citizens to the extent of $15,000 from revenue sharing funds and $11,000 toward the senior citizens nutrition center for hot meals. These two contracts are annual contracts. Randy Strong, City Attorney, explained that on prior contracts, the City had required the contractor to carry Public Liability and Property Damage Insurance with limits of $100,000; $300,000 and $100,000. That has been changed in compliance with the recommendation of the insurance consultant to a $500,000 combined single limit. This is the only change in the contract. Councilman Simmons moved for adoption of the ordinance; Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3534 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO A CONTRACT WITH FIRST PRESBYTERIAN CHURCH OF GOOSE CREEK FOR THE OPERATION AND MAINTENANCE OF TRANSPORATION PROGRAM AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance No. 30113 -3, Authorizing a Contract with First Presbyterian Church of Goose Creek to support Baytown Senior Citizens' Nutrition Center Councilwoman Wilbanks moved for adoption of the ordinance; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None 30113 -5 Minutes of the Regular Meeting - January 13, 1983 ORDINANCE NO. 3535 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO A CONTRACT WITH FIRST PRESBYTERIAN CHURCH OF GOOSE CREEK FOR HOT NOON MEALS TO THE ELDERLY AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Hold Public Hearing on Protest of Application for Wine and Beer Retailer's Permit at 100 West Baker Road Mayor Hutto called the public hearing to order concerning the application for Wine and Beer Retailer's Permit at 100 West Baker Road. All those persons interested in testi- fying during the hearing were given ample opportunity to sign the register in the lobby. Afterwhich, Mayor Hutto administered the oath to those desiring to testify. He explained that the hearing was being conducted in compliance with Section 4.14 of the Code of Ordinance and Section 1141 of the Alcoholic Beverage Code for the purpose of receiving evidence and public input prior to making a recommendation, if any, to the Alcoholic Beverage Commission. Mayor Hutto encouraged each speaker to be brief and to the point and informed those present that a recording was being made of the proceeding. Knox Askins, Attorney for Angel Brothers, Inc., applicant for Wine and Beer Retailer's Permit at 100 West Baker Road, spoke in favor of the application on behalf of Angel Brothers. First, he stated that the application is framed as an on- premise beer license for a facility which will be a combination convenience grocery store, self- service gasoline station. The applicants presently have three establishments of this type in Baytown and have been in this type business in Baytown for about 15 years. The reason for the application for an on- premises license, even though this will not be a club or lounge is that it is quite common for those in this type business to secure on- premise rather than off- premise beer license for the reason that if a customer purchases a beer in one of the stores and opens the beer before leaving the property lines of the establishment, this is considered to be consumption on premises. Although the applicant has no intention to have a sit -down facility, in keeping with almost every convenience store owner /operator, application is being made for on- premise permit as a matter of protection. Mr. Askins emphasized that this application was in no manner an application to operate a lounge and the applicant would have no objection if Council were to approve the application contingent that no lounge -type operation would exist at that location. The location of the establishment is 100 West Baker Road which is near the intersection of North Main Street in a heavily developed commercial area. Mr. Askins pointed out that the petition contained only five signatures of persons residing within 300 feet of the proposed location and that there are no churches or schools within that distance. 30113 -6 Minutes of the Regular Meeting - January 13, 1983 He stated that from reading the petition, it appeared that the signers were objecting to the sale of alcoholic beverages at this location whether on or off - premise. He reminded Council that the issue is not wet /dry since the voters of Baytown had decided that Baytown would be a "wet area." The petition cites a number of violations all but two belong to Mr. Angel's brother. This record is extremely good since the chances are that someone with false identifi- cation could purchase beer illegally at anytime. Since, in Mr. Askin's opinion, there was no evidence presented within the petition that would be relevant reason to deny the applicant, and since the applicants have an excellent record as citizens of Baytown and businessmen, he urged that Council vote favorably on the application. In response to an inquiry from Council, Mr. Askins stated that to his knowledge, the applicant had complied with all requirements of the City. Councilman Johnson pointed out that Mr. Angel would probably construct the facility at that location whether Council voted favorably on this application or not. Mr. Askins responded that the applicant would need Council approval since he did intend to sell beer. W. M. Green, 11 Dent, Baytown, Texas, referred to the petition and the six (6) items specified in the petition as examples of what could happen with an on- premise license at that location. He pointed out that once the application would be approved, the applicant could elect to set up tables and allow people to congregate and drink on the parking area. If this were to happen, there would be cases of intoxication which would be a hindrance to others. He also pointed out that this location is adjacent to a residential area and very near Sterling High School. There are small children that wait adjacent to this business for school buses. Theresa Moore, 2 Dent, explained that her residence is across from the proposed location and her property is bounded by the business on one side. Mrs. Moore stated that the manner in which the driveway into the business has been poured would cause the residents some concern with an on- premise license, along with the fact that there are children who will be riding bikes in that area and who will be waiting for school buses at that location. Mrs. Moore feared that the children would be endangered. In response to inquiry from Council, the City Attorney explained that Council does have the authority by State law to approve applications for the sale of beer. Therefore, in this case, rather than simply making a recommendation to the County Judge and Alcoholic Beverage Commission, Council would be making a determination as to the sale of beer at that location. Councilman Philips stated that in most cases in the past when Council has reviewed applications for alcoholic beverage permits, the situations involved protecting the peace where a tavern has caused problems in the neighborhood due to noise, parking and other problems related to a tavern -type operation. In hearing both sides, Councilman Philips stated 30113 -7 Minutes of the Regular Meeting - January 13, 1983 that he was not convinced that denying the application would change the circumstances in the neighborhood. There are already alcoholic beverages available for sale at nearby outlets. The fact that the applicant is saying that no lounge atmosphere or music will be provided to encourage people to stay at that location and consume alcoholic beverages persuaded him to say that the applicant would be doing a minimum thing with sale of alcoholic beverages, would be keeping the peace and would not create a tavern -type atmosphere there. For those reasons, Councilman Philips moved to approve the application for on- premise license. Councilman Fuller stated that legally he could see no way that the application could be denied. Councilman Philips reiterated that approving or denying the application will not change the circumstances that there are outlets existing in the area for sale of alcoholic beverages. Councilman Simmons stated that there is legislation being proposed that would preclude any convenience -type store unless there are provisions made for seats and tables being granted an on- premise permit. Councilman Fuller seconded the motion. Councilman Cannon stated that he could support application for an off - premise license, but because of the nearness of the high school, he could not support an on- premise license. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, and Fuller Mayor Hutto Nays: Councilman Cannon Mayor Hutto closed the public hearing and recessed for five minutes. When the meeting reconvened, the following business was transacted: Consider Proposed Resolution Nos. 824, 825, 826 and 827, Approving Creation of San Jacinto Place Utility District Nos. 1, 2, 3 and 4 Respectively Council held a work session previously with representa- tives of Pacer Development Company regarding the possible formation of four municipal utility districts in the vicinity of San Jacinto Mall. During that work session, discussion centered around the fact that the owners would like to form municipal utility districts in order to provide funds for a portion of development costs. The owners have indicated a willingness, if the City of Baytown would permit the formation of these districts, to permit Baytown to annex the areas. At the time of annexation by the city, the districts would discontinue taxation. The Administration did meet with representatives of Pacer Development on several occasions. The documents presented to Council prior to the meeting are based on those meetings and the staff feels that Baytown's interests are protected, along with those of the developer. 30113 -8 Minutes of the Regular Meeting - January 13, 1983 Randy Strong, City Attorney, reviewed the documents for Council. He mentioned that the initial document as to each district is the petition to the city that a municipal utility district be created which documents describe the general nature of the work to be performed in each district - - construction of waterworks, sanitary sewer systems and drainage systems, along with estimated costs for development. Attached to the petition is a description of the area being proposed for inclusion in the municipal utility district, along with a resolution for Council consideration to create each of the four districts. This resolution is very similar to past resolutions presented for creation of municipal utility districts. The resolution contains the City's requirements and conditions under which the district may issue bonds and what interest rate at which those bonds may be issued. The resolution specifies that the Director of Public Works must approve plans and specifications for construction of water, sanitary sewer and drainage facilities within the district. Those facilities are required to be constructed in accordance with City of Baytown specifications, and the resolution allows the city to inspect during construction. Prior to the sale of any lot or parcel within the district, approval of the Planning Commission must be obtained, a plat must be recorded in the Deed Records of Harris County and the district must otherwise comply with all rules and regulations of the Planning Department. Added to these particular resolutions, is the provision that prior to any of the districts issuing bonds or other obligations that are to be paid out of revenues, the districts must submit for City Council review and approval a water and sewer rate feasibility study. Another condition of the resolutions is following creation of the district and prior to the sale of bonds, the districts will sign the allocation agreements attached to the resolutions. The allocation agreement is very similar for all four of the districts. What this does is allow the city at some point in the future to annex the district, bring it within the city limits of the City of Baytown and tax the property. The district would continue to exist as a separate district, providing water and sewer service to its customers to allow the district time to pay off its bonded indebtedness. In effect, the city would be annexing the district but would not be assuming its bonded indebtedness. The city will contract with the districts to provide sewer service. The districts will obtain water from Baytown Area Water Authority. Under the allocation agreements, initially the districts would not be annexed. There would be some time period before the city would annex the district. During that period the district would collect ad valorem taxes. Upon annexation, the district would cease the collection of ad valorem taxes. However, the district would continue to collect revenues for water and sewer service to pay for bonded indebtedness. Article I of the allocation agreement provides that upon repayment of all the district's obligation, the district and the city will take steps necessary to dissolve the district. Earlier in that article, requirements are discussed. One requirement is that the city may not annex the district at all until at least ninety (900) percent of the facilities 30113 -9 Minutes of the Regular Meeting - January 13, 1983 for which bonds have been issued have been installed or annexation may take place after some specified time period. Article 1182 -c.1 of State law specifies that the only step necessary to dissolve a district is for City Council by two - thirds majority vote to pass an ordinance dissolving the district. Upon this dissolution, the city would take over the assets of the district. The Administration recommended approval of the proposed resolutions. Mr. Lanham called Council's attention to the fact that the allocation agreement provided that the city and district agreed that the city may annex all of the territory within the district at the earlier of such time as at least ninety (90 %) percent of the facilities for which district bonds had been authorized are installed, or five years after the date of issuance of any obligations to finance the facilities. The Administration requested Council guidance in that regard. Mr. Lanham mentioned that the only existing similar situation is the Industrial Districts where the policy is that in the case of new industries, no taxes are paid the first year and 1/3 of the anticipated value is paid the second, third and fourth years, which provides a four -year moratorium. Councilman Fuller moved to adopt the proposed resolutions with the modification in the allocation agreements that the time at which the City may annex be four years rather than five. Councilman Philips seconded the motion. Dan Sharp, representative of Pacer Development, was present and indicated the company would be agreeable with this modification. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None RESOLUTION NO. 824 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS GRANTING CONSENT AS PROVIDED BY TEXAS REVISED CIVIL STATUTES ARTICLE 97a, TO THE FORMATION OF A MUNICIPAL UTILITY DISTRICT UNDER THE AUTHORITY OF SECTION 54.016, TEXAS WATER CODE, TO BE KNOWN AS SAN JACINTO PLACE MUNICIPAL UTILITY DISTRICT NO. 1, AND EMBRACING WITHIN ITS BOUNDARIES 81 ACRES, MORE OR LESS, IN HARRIS COUNTY, TEXAS, SAID AREA BEING HEREIN MORE PARTICULARLY DESCRIBED BY METES AND BOUNDS IN EXHIBIT "A" ATTACHED HERETO, UPON THE CONDITIONS AND PROVISIONS HEREIN STATED. RESOLUTION NO. 825 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS GRANTING CONSENT AS PROVIDED BY TEXAS REVISED CIVIL STATUTES ARTICLE 970a, TO THE FORMATION OF A MUNICIPAL UTILITY DISTRICT UNDER THE AUTHORITY OF SECTION 54.016, TEXAS WATER CODE, TO BE KNOWN AS SAN JACINTO PLACE MUNICIPAL UTILITY DISTRICT NO. 2, AND EMBRACING WITHIN ITS BOUNDARIES 78 ACRES, MORE OR LESS, IN HARRIS COUNTY, TEXAS, SAID AREA BEING HEREIN MORE PARTICULARLY DESCRIBED BY METES AND BOUNDS IN EXHIBIT "A" ATTACHED HERETO, UPON THE CONDITIONS AND PROVISIONS HEREIN STATED. 30113 -10 Minutes of the Regular Meeting - January 13, 1983 RESOLUTION NO. 826 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS GRANTING CONSENT AS PROVIDED BY TEXAS REVISED CIVIL STATUTES ARTICLE 970a, TO THE FORMATION OF A MUNICIPAL UTILITY DISTRICT UNDER THE AUTHORITY OF SECTION 54.016, TEXAS WATER CODE, TO BE KNOWN AS SAN JACINTO PLACE MUNICIPAL UTILITY DISTRICT NO. 3, AND EMBRACING WITHIN ITS BOUNDARIES 122 ACRES, MORE OR LESS, IN HARRIS COUNTY, TEXAS, SAID AREA BEING HEREIN MORE PARTICULARLY DESCRIBED BY METES AND BOUNDS IN EXHIBIT "A" ATTACHED HERETO, UPON THE CONDITIONS AND PROVISIONS HEREIN STATED. RESOLUTION NO. 827 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS GRANTING CONSENT AS PROVIDED BY TEXAS REVISED CIVIL STATUES ARTICLE 970x, TO THE FORMATION OF A MUNICIPAL UTILITY DISTRICT UNDER THE AUTHORITY OF SECTION 54.016, TEXAS WATER CODE, TO BE KNOWN AS SAN JACINTO PLACE MUNICIPAL UTILITY DISTRICT NO. 4, AND EMBRACING WITHIN ITS BOUNDARIES 108 ACRES, MORE OR LESS, IN HARRIS COUNTY, TEXAS, SAID AREA BEING HEREIN MORE PARTICULARLY DESCRIBED BY METES AND BOUNDS IN EXHIBIT "A" ATTACHED HERETO, UPON THE CONDITIONS AND PROVISIONS HEREIN STATED. Consider Approval of Grant Amendment for Central Sewer District Systematic Sewer System Evaluation Survey Council took action previously to apply for a grant to continue the Central District work. Ivan Langford, Consulting Engineer, explained that approval was being sought for grant amendment in order that the city may proceed with participation in the EPA Construction Grant Program for performing the Central Sewer District Systematic Sewer System Evaluation Survey. This was done in the West District and as a result of that, the city obtained grant funds for sewer system rehabilitation. This was not done in the East District because it would not have been cost effective under EPA formula. However, the city is still attempting to rehabilitate sewer lines on basis of deterioration in the East District. The estimated costs for the Systematic Sewer System Evaluation Survey would be $496,269.24, which includes fixed fee contract of $32,000 for engineering services. If the grant amendment is acceptable, EPA will pay seventy -five (75 %) percent of the $496,269.24, leaving $124,067.31 as the city's share. The city's portion will be funded from the Sanitary Sewer Grant Fund. The survey will consist basically of smoke testing the Central Sewer District, limited televising (between 5% to 10%), cleaning of lines, quantification testing, field evaluations, a physical inspection of all manholes that can be located, noting the condition of the manhole and the materials that the manhole is composed of. Some of the manholes will not be located, but where sewers come together, there should be a manhole. Some manholes will not be entered because of structurally bad conditions. 30113 -11 Minutes of the Regular Meeting - January 13, 1983 Council had previously dropped the Central District from the EPA Grant Program but it was determined that seventy -five (75`}0) percent funding could be available. Once the study is made, the city can go forward to complete the facility plan and the Environmental Assessment to complete the Step 1 services for the Central Sewer District. In response to an inquiry from Council, Mr. Langford stated that the engineers must furnish documentation as to all costs. Mr. Lanham mentioned that the City of Baytown would have an individual to monitor the contract. The Administration recommended approval of grant amendment for Central Sewer District Systematic Sewer Evaluation Survey. Councilwoman Wilbanks moved for approval of grant amendment for Central Sewer District Systematic Sewer Evaluation Survey. Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None Consider Authorization to Advertise for Bids for 1982 -83 Sanitary Sewer Sliplining - Phase II Several areas of the city have been experiencing collapsed sewer line problems. Those have been put together into one program, totaling an estimated $90,000. Areas involved are 1400 linear feet of 12 inch line on West Sterling from South Jones to Felton; 358 feet of 12 inch line on Defee from Felton to Hemphill; 245 feet of 12 inch line on Hemphill from Defee to West Texas; 1440 of 6 inch line between West Main and Bolster from Thibodaux to Lee Drive; 460 feet of 6 inch pipe on Linwood, 460 feet of 8 inch pipe on Linwood. The Administration requested authorization to advertise for bids. Councilman Simmons moved to authorize the Administration to advertise for bids for 1982 -83 Sanitary Sewer Sliplining - Phase II; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None Consider Proposed Ordinance, Awarding Annual Gasoline and Diesel Fuel Contract The ordinance was written to provide Council with the option of awarding the contract; however, the Administration recommended that bids be rejected and that the Administration be authorized to advertise for bids on another basis. 30113 -12 Minutes of the Regular Meeting - January 13, 1983 The City of Baytown requests bids on gasoline and diesel fuel every year. Due to market conditions, the successful bidders have not been able to give the city a price that would be in effect for a whole year. Bids have been awarded in the past on the basis of low bidder who gave a bid that was good for thirty (30) days. After that time, the bidder could change the billing to the city as the market changed. The Purchasing Department has worked very diligently to derive a method by which the city could obtain competitive bids and at the same time have those bids tied to something. For instance, the city's depository contract bids are tied to treasury bill rates. Purchasing came up with platts oilgram pricing which the Administration felt all potential bidders were familiar with. There is a publication which comes out on a regular basis that provides this information. A pre -bid conference was held with prospective bidders and there were no objections expressed. The Administration felt the companies would be able to bid on that basis. Prior to receipt of bids, the Administration was contacted by one of the vendors indicating that that company would not be able to bid. When the bids were received, only one bid was actually received that was based on the city's specifications. A no bid was received and another company bid, but took exception to the city's specifications. Two other potential bidders indicated that they were unable to bid. Exxon felt that the bid should be tied to terminal or rack price. Dennis Trigg, owner of HTB Petroleum Products, the only company that had bid to City of Baytown specifications addressed Council. Mr. Trigg stated that standard rack pricing is what the major oil companies will sell to a given consumer at a time and place of delivery for their product. Platts oilgram is a publication which takes the average prices of products that have been traded in the previous 24- hours. When the city went out for bids, a pre -bid conference was held at City Hall. O'Roark, Exxon, Gulf and HTB all had representatives present. No one indicated that their company could not bid on that basis. HTB did bid and bid exactly to specifications. Using the base period of November 30, platts low for regular grade gasoline was $ .90 a gallon, exclusive of taxes. HTB bid this to the city at 3.7 over low water platts. Exxon stated that they could not bid on low water platt basis, but would bid the product at $ .913 per gallon as of December 30, 1982 which is 30 days after platts were issued. Gasoline in that 30 -day period dropped $ .575; therefore, HTB could have lowered their bid by $ .575 and still have come in under the Exxon bid. In response to an inquiry from Council, Mr. Trigg stated that rack price to a distributor means that the distributor can go to the refiner and purchase the product at that rack and sell to whomever. Exxon would have a rack price for a wholesale distributor, rack price for a consumer which would be the City of Baytown, and a rack price for retail service stations. That rack price is similar to platts and changes from day to day. 30113 -13 Minutes of the Regular Meeting - January 13, 1983 In the discussion that followed, Council discussed the possibility of the City purchasing gasoline and diesel fuel as needed by calling to obtain the best-price. However, the Charter of the City of Baytown would prohibit this type purchase. Purchases of this type must be made on a formal bid basis. The possibility of bidding based on rack prices was also discussed, but it was noted that there is no publication indicating what that price would be and that price would vary from manufacturer to manufacturer. Mr. Lanham stated that he felt the plan that the Administration had developed was a good plan, but perhaps a bit premature. Mr. Trigg responded that this was not the first circumstance of a governmental body using oil platts to obtain bids because Harris County receives bids on that basis. Councilman Philips moved to rebid the contract; Councilman Simmons seconded the motion. In response to an inquiry from Council, Mr. Lanham stated that the Administration would rebid the item on rack price basis. Councilman Fuller stated that he could not support that because platts oilgram is a nationally recognized figure published daily, whereas rack prices vary from manufacturer to manufacturer on a daily basis. Mayor Hutto stated that he could support the motion if the item would be rebid on a platts oilgram basis. Councilman Philips had no problem with this. Councilman Cannon stated that he could not support that because that is the basis on which the bid was taken; Councilman Johnson concurred. Councilman Philips stated that it appeared that perhaps not all parties involved were really certain of how to bid on the basis requested. The vote follows: Ayes: Council members Philips and Simmons Mayor Hutto Nays: Council members Johnson, Wilbanks, Fuller and Cannon Councilman Fuller made the point that all prospective bidders were invited to a pre -bid conference where each was informed how to bid the item and there were no objections. HTB Petroleum bid the item as specified by the City of Baytown. Councilman Johnson moved to adopt the ordinance, awarding the contract to HTB Petroleum; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None 30113 -14 Minutes of the Regular Meeting - January 13, 1983 ORDINANCE NO. 3536 AN ORDINANCE ACCEPTING THE BID OF HTB PETROLEUM PRODUCTS FOR THE ANNUAL GASOLINE AND DIESEL FUEL CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF THREE HUNDRED THIRTEEN THOUSAND FORTY FIVE & N01100 ($313,045.00) DOLLARS. For tabulation, see Attachment "A." Consider Proposed Ordinance, Establishing School Speed Zone on Bayway Drive for Baytown Junior School The school district was contacted regarding participation in the cost of flashing signals at this location, but favored establishing a regular school speed zone. The temporary signs are in effect from 7:15 p.m. to 9:00 a.m. and from 2:00 p.m. to 4:00 p.m. The Administration, after checking with the school superintendent, recommended that the school speed zone be established for 7:30 a.m. to 8:00 a.m. and 3:00 p.m. to 3:30 p.m. The school district has requested that the crossing be painted and that for the first few days the police department pay special attention to that area. The Administration recommended approval of the ordinance. Councilman Johnson moved for adoption of the ordinance; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None Mr. Lanham stated that the crossing would be painted and that the police department would work the crossing the first few days to call attention to the school speed zone. ORDINANCE NO. 3537 AN ORDINANCE DESIGNATING A PORTION OF BAYWAY DRIVE BETWEEN HONEYSUCKLE DRIVE AND 600 FEET SOUTH OF POST OAK DRIVE A SCHOOL ZONE; CONTAINING A SAVINGS CLAUSE; PROVIDING A REPEALING CLAUSE; PRESCRIBING A MAXIMUM PENALTY OF TWO HUNDRED AND N01100 ($200.00) DOLLARS; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. Consent Agenda Jerry Fletcher, Community Development Planner, in response to a question from Council, explained that the problems that Mr. Plummer had been experiencing with his workers was simply a misunderstanding between he and the workers concerning on what basis the workers were to be paid. Since that time, Mr. Plummer had not used the same crew and is no longer experiencing problems. 30113 -15 Minutes of the Regular Meeting - January 13, 1983 Councilman Simmons expressed reservations with regard to awarding the contract for Annual Concrete Pipe to General Concrete because he was not sure that that company could provide the 24 ", 30" and 36" pipe requested. He pointed out that the difference between the low bidder with 1/2 day delivery and the next low bidder with 1/2 day delivery was only $242. In an emergency situation, if the pipe is not available, this could cost the city much more than the difference in the two bids. A representative of the company was present to state that the company does stock those sizes of pipe and the company has several different places to obtain pipe. He stated that the company would honor the bid. Mr. Lanham stated that if an order is placed by the city which the company could not honor, the Administration would report to Council for further action. Councilman Simmons stated that he was of the opinion that the bid of General Concrete was the lowest, but perhaps not the best bid. Therefore, he moved to reject the low bid and that the contract be awarded to the next low bidder, Whites Supply, since Gifford Hill was disqualified due to five (5) days delivery. The motion died for lack of second. Councilman Fuller moved to adopt the ordinance awarding the annual concrete pipe contract to General Concrete Products Company; Councilman Philips seconded the motion. With regard to the question concerning the bid for purchase of a 1/2 ton pickup for the utility department, no alternate bid had been requested. The company had elected to bid an alternate for a bed which was one foot longer than specified. Since Council had determined to remove Item f from the Consent Agenda, the motion on that item was voted on after consideration of the Consent Agenda. Council considered the Consent Agenda Items a through a and g through m as follows: a. Proposed Ordinance No. 30113 -6, will award the contract for the rehabilitation at 109 Graham Street. Four bids were received. Prosper Brothers submitted the low bid of $7,608.80. We recommend the low bidder, Prosper Brothers, be awarded this contract. b. Proposed Ordinance No. 30113 -7, will award the contract for rehabilitation at 323 East Gulf Street. Four bids were received. Prosper Brothers submitted the low bid in the amount of $6,967.22. We recommend the low bidder, Prosper Brothers, be awarded this contract. C. Proposed Ordinance No. 30113 -8, will award the contract for the rehabilitation at 210 W. Francis. Four bids were received. Mark Plummer submitted the low bid of $6,095.00 30113 -16 Minutes of the Regular Meeting - January 13, 1983 We recommend the low bidder, Mark Plummer, be awarded this contract. d. Proposed Ordinance No. 30113 -9, will award the contract for the rehabilitation at 1004 Johnston. Four bids were received. Mark Plummer submitted the low bid of $6,900.00. We recommend the low bidder, Mark Plummer be awarded this contract. e. Proposed Ordinance No. 30113 -10, will award the bid for the purchase of flexible base material. Three bids were received. Parker Brothers & Company, Inc. submitted the low bid of $63,000 for 7,000 tons of flexible base material at F.O.B. plantsite ($9.00 /ton) and alternative one of $83,510 for 7,000 tons of flexible base material at F.O.B., 1601 West Main Street in Baytown ($11.93 /ton). We recommend the low bidder, Parker Brothers & Co., Inc., be awarded this contract. g. Proposed Ordinance No. 30113 -12, will award the bid for annual brass fittings contract. We received six (6) bids. Jones Supply submitted the low bid of $23,209.18. However Jones Supply does indicate a delivery time of stock to eight weeks with a factory shipment. It also requires a minimum order of 500 pounds. Golden Triangle, who is the next low bid with a bid of $24,577.80 does not require a minimum order and has a delivery time which meets specifications. We recommend Golden Triangle be awarded this contract. h. Proposed Ordinance No. 3011 -13, will award the bid for the annual photographic supplies contract. We received one bid. That was the bid of Southside Camera Center in the amount of $12,719. We recommend Southside Camera Center be awarded this contract. i. Proposed Ordinance No. 30113 -14, will award the bid for the purchase of rear loading solid waste collection vehicles. We received three (3) bids. Davis Trucks & Equipment submitted the low bid of $92,970. The Council has budgeted $110,000 for the purchase of these bids. We recommend the low bidder, Davis Trucks & Equipment, be awarded this contract. 30113 -17 Minutes of the Regular Meeting - January 13, 1983 j. Proposed Ordinance No. 30113 -15, will award the bid for the annual water meter contract. We received six (6) bids on fourteen items. Various vendors were the low bidder on different items. The City's recommendations are as follows: Items 1, 8, 9, 11, 12, and 13, we recommend Neptune Water Meter Company. Items 2 and 6, we recommend Rockwell International. On items 3 and 4, we recommend Ernie Bradley Sales & Service. In items 5, 7, and 14, we recommend Utility Supply. On item 10 we recommend Hershey Products, Inc. The total bid of all these items is $60,016. k. Proposed Ordinance No. 30113 -16, will award the bid for the annual cement stabilized sand contract. Two bids were received. Keown Supply submitted the low bid of $71,125. Keown Supply is located in Beaumont, Texas and is located 72 miles from Lee Drive. The Public Works Dept. feels that this distance is too far to travel with stabilized sand. This is based on the fact that stabilized sand will harden during the time involved. Therefore, we feel it is not feasible because of the time and money involved to award the bid to Keown Supply. The second lowest bid was that of Anahuac Towing and Shell in the amount of $76,375. They are located 8 miles from Lee Drive. We recommend Anahuac Towing and Shell be awarded this contract. 1. Proposed Ordinance No. 30113 -17, will award the bid for a 1/2 ton pickup for the Utility Dept. Six (6) bids were received. San Jacinto Ford submitted the low bid of $8,103.37. Council has budgeted $9,550 for this purchase. We recommend the low bidder, San Jacinto Ford, be awarded this contract. M. Proposed Ordinance No. 30113 -18, will award the bid for the annual calcium hypochlorite contract. We received four (4) bids. Van Waters & Rogers submitted the low bid of $12,411.25. We recommend the low bidder, Van Waters & Rogers, be awarded this contract. 30113 -18 Minutes of the Regular Meeting - January 13, 1983 Councilman Fuller moved to adopt the Consent Agenda Items a through a and g through m; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3538 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT #82 -04 -06 TO PROSPER BROTHERS FOR THE SUM OF SEVEN THOUSAND SIX HUNDRED EIGHT & 80/100 ($7,608.80) DOLLARS. (Proposed Ordinance No. 30113 -6) ORDINANCE NO. 3539 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT #82 -04 -07 TO PROSPER BROTHERS FOR THE SUDS OF SIX THOUSAND NINE HUNDRED SIXTY SEVEN & 72/100 ($6,967.72) DOLLARS. (Proposed Ordinance No. 30113 -7) ORDINANCE NO. 3540 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT #82 -04 -08 TO MARK PLUMMER FOR THE SUM OF SIX THOUSAND NINETY FIVE & N01100 ($6,095.00) DOLLARS. (Proposed Ordinance No. 30113 -8) ORDINANCE NO. 3541 AN ORDINANCE AWARDING THE CONTRACT FOR COMMUNITY DEVELOPMENT REHABILITATION PROJECT #82 -03 -09 TO MARK PLUMMER FOR THE SUM OF SIX THOUSAND NINE HUNDRED & N01100 ($6,900.00) DOLLARS. (Proposed Ordinance No. 30113 -9) ORDINANCE NO. 3542 AN ORDINANCE ACCEPTING THE BID OF PARKER BROTHERS & CO., INC., FOR FLEXIBLE BASE MATERIAL AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF EIGHTY THREE THOUSAND FIVE HUNDRED TEN & N01100 ($83,510.00) DOLLARS. (Proposed Ordinance No. 30113 -10) ORDINANCE NO. 3543 AN ORDINANCE ACCEPTING THE BID OF GOLDEN TRIANGLE FOR THE ANNUAL BRASS FITTINGS CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWENTY FOUR THOUSAND FIVE HUNDRED SEVENTY SEVEN & 80/100 ($24,577.80) DOLLARS. (Proposed Ordinance No. 30113 -12) ORDINANCE NO. 3544 AN ORDINANCE ACCEPTING THE BID OF SOUTHSIDE CAMERA CENTER FOR THE ANNUAL PHOTOGRAPHIC SUPPLIES CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWELVE THOUSAND SEVEN HUNDRED NINETEEN & N01100 ($12,719.00) DOLLARS. (Proposed Ordinance No. 30113 -13) 30113 -19 Minutes of the Regular Meeting - January 13, 1983 ORDINANCE NO. 3545 AN ORDINANCE ACCEPTING THE BID OF DAVIS TRUCKS & EQUIPMENT FOR REAR LOADING SOLID WASTE COLLECTION VEHICLES AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF NINETY TWO THOUSAND NINE HUNDRED SEVENTY & N01100 ($92,970.00) DOLLARS. (Proposed Ordinance No. 30113 -14) ORDINANCE NO. 3546 AN ORDINANCE ACCEPTING THE BID OF NEPTUNE WATER METER COMPANY, ROCKWELL INTERNATIONAL, ERNIE BRADLEY SALES & SERVICE, UTILITY SUPPLY, AND HERSHEY PRODUCTS, INC. FOR THE ANNUAL WATER METER CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF FIFTY NINE THOUSAND EIGHT HUNDRED THIRTY SIX & N01100 ($59,836.00) DOLLARS. (Proposed Ordinance No. 30113 -15) ORDINANCE NO. 3547 AN ORDINANCE ACCEPTING THE BID OF ANAHUAC TOWING & SHELL FOR THE ANNUAL CEMENT STABILIZED SAND CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF SEVENTY SIX THOUSAND THREE HUNDRED SEVENTY FIVE & N01100 ($76,375.00) DOLLARS. (Proposed Ordinance No. 30113 -16) ORDINANCE NO. 3548 AN ORDINANCE ACCEPTING THE BID OF SAN JACINTO FORD FOR 1/2 TON PICKUP TRUCK AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF EIGHT THOUSAND ONE HUNDRED THREE & 37/100 ($8,103.37) DOLLARS. (Proposed Ordinance No. 30113 -17) ORDINANCE NO. 3549 AN ORDINANCE ACCEPTING THE BID OF VAN WATERS & ROGERS FOR THE ANNUAL CALCIUM HYPOCHLORITE CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWELVE THOUSAND FOUR HUNDRED ELEVEN & 25/100 ($12,411.25) DOLLARS. (Proposed Ordinance No. 30113 -18) For tabulations, see Attachments "B" through "J." Previously, Council had considered Consent Agenda Item f as follows: f. Proposed Ordinance No. 30113 -11, will award the bid for annual concrete pipe contract. We received six (6) bids. General Concrete Products Company submitted the lowest and best bid for the sum of $54,581. Monroe Farrell did not bid all the items and Gifford Hill has a 5 day delivery time which for this type of supplies is unacceptable. We recommend General Concrete Products Company be awarded this contract. 30113 -20 Minutes of the Regular Meeting - January 13, 1983 Councilman Fuller had moved to adopt the ordinance awarding the annual concrete pipe contract to General Concrete Products Company; Councilman Philips had seconded that motion. The vote on that motion follows: Ayes: Council members Philips, Johnson, Wilbanks, Fuller, and Cannon Nays: Councilman Simmons Mayor Hutto ORDINANCE NO. 3550 AN ORDINANCE ACCEPTING THE BID OF GENERAL CONCRETE PRODUCTS COMPANY FOR THE ANNUAL CONCRETE PIPE CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF FIFTY FOUR THOUSAND FIVE HUNDRED EIGHTY ONE & N01100 ($54,581.00) DOLLARS. (Proposed Ordinance No. 30113 -11) For tabulation, see Attachment "K•" Consider Approving Baker Road Beautification Plan To beautify Baker Road, the plan is to plant approximately 250 trees -- pines, red and white crepe myrtles in the medians. No flower beds will be developed so maintenance will be minimum. Estimated cost of the project is $5,000. Beautify Baytown Association is committed to an $800 donation and the Clean City Commission has agreed to begin a drive to acquire donations from entities located along Baker Road. At the present time the Administration is seeking approval of the plan with a goal of receiving necessary funding from local organizations to fund the project. Councilman Simmons moved to approve the plan to beautify Baker Road; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None Consider Appointments of Sesquicentennial Committee Councilman Philips moved that Mr. Sam Bramlett be appointed to Chair the Sesquicentennial Committee; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members and Cannon Mayor Hutto Nays: None Philips, Simmons, Fuller, Abstained: Council members Johnson and Wilbanks MWA 50113 -21 Minutes of the Regular Meeting - January 13, 1983 Consider Appointments to Electrical Board Council will make appointments to the Electrical Board at a later meeting. Consider Appointments to Community Development Advisory Committee Council will make appointments to the Community Development Advisory Committee at a later meeting. Recess Into Executive Session to Discuss Land Acquisition Mayor Hutto recessed the open meeting into executive session to discuss land acquisition. When the open meeting resumed, the following business was transacted: Consider Approval of Purchasing Property for Park Purposes Councilman Philips moved to authorize the Administration to proceed with the acquisition of the Reimer property, Parcel No. 7 on the map attached to the minutes as Attachment "L," which was previously authorized by Council. Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None P.dj ourn There being no further business to be transacted, the meeting was adjourned. 2z,* '2 P - Eileen P. Hall, City Clerk '1-1 TL E: __ Community Development ©1D: #26 DATE: _ 12721782 BID TABULATION Fd Shnok JBA Const. Attachment "D" Prosper Bros. Mark_Plummer fTEM QTY DESCRIPTION EX -TENOr-IS— uui r f �1'Erri. UNIT EXTENDED . UNIT EXTENOEO UNIT UNI XT NUr07 . -._..— PRICE PRICF PRICE PRICF ,PRI Pn iry PnirE - PQ1,G£— — 1- 11(1c.i Elbert Curtis 109 Graham St. 7,815.00 8,598.00 7P608.80 8 ?875.00 1182 -04 -06 .... .... .... .... .... .... .... .... .... ... .... .... .... .. .... .... Grace Lipscomb 1004 Johnson St. 8,800.00 8,909.00 8,782.67 6,900.00 #82 -03 -09 Pickney Byrne 323 E. Gulf 8,800.00 8,562.00 6,967.72 9?000.00 #82 -04 -07 Myrtle Peterson 210 W. Francis St. 60895.95 8,924.00 6,537.34 6,095,00 #82 -04 -08 GHUSS IOIAL LESS DISC. .; NET TOTAL nFi ivr- RY ITL ANNUAL GASOLINE AND DIESEL FUEL CONTRACT 31D: 31 -2 )ATE.- January 3, 1983 2:00 P.M. GITY Or 13AYTOW IV BID TABULATION Attachment "A" TEM QTY DESCRIPTION Exxon B PetrQleum ProduGts O'Rourke Dist Inc. _UNIT XTENDED UNIT DCTENDEV UNIT EXTENDED UNIT EXTE. "( We: t r7: _r,►�. ERI F . PR t P r IC F pp!CCL t c A r•- ^aorc po. �•: 1 ANNUAL GASOLINE 6 DIESEL FUEL FOR 1 PUBLIC WORKS AND POLICE DEPT. GALLON GALLON NO BID j A.1 100,000 Regular. Leaded Gasoline 0.9130 91,300.00 •0.937 I 93,700.00 I B.; 50,000 j Regular Unleaded Gasoline 0.9530 47,650.00 0.969 I) 48,450.00 C.. 100,000 ;' Premium Unleaded Gasoline 1.003 100,300.00 1.01.2 ! 101,200.00 D. 50,000 No. 2. Diesel Fuel 0.9010, j 45,050.00 .992 49,600.00 . TOTAL: $284,300.00 $292,050.00 f 2. ANNUAL GASOLINE & DIESEL FUEL FOR PARKS AND RECREATION DEPT. A.! 15,000 Regular Unleaded Gasoline 0.9130 13,695.00 .999 ' 14,985.00 ; B.; 5,000 No. 2 Diesel Fuel 0.9010 4,505.00 1.022 1 5,110.00 1 TOTALL i I I ( $302,500.00 $313,045.00 I I I GROSS TOTAL LESS DISC NET�Ti�I L ArL O?'* • I -0 NE v N V co v O U w Zuj w 0 U N 4 ) k. z V) NL max_ Q Ltr �.� 1-- o 1 -Y-z w LA o W N -T N W F— a r.p 3a a v E_ v } d Z W O Q W CC � /Q� W J W` (� V W W 1, k OL D m U z Q 2 •- - W k Z a is ~ t- 0 N d = • 7 4) 4) C N h ` lCO f � E E4- - Z LL U F- — W OU zo - t1 •c -- L+ _A L Ln LA. N C 41 v / C 0) la••tr.l, n r al Q cd ' I �n Z Z L Q Qi =D La M W V) tR war 0C _• •j ..__ w. ._w.. _ ._r. ..w. � wr r W J ~ cG z' tA • I -0 NE v N V co v O U o Zuj w 0 U N 4 C� z o max_ Q Ltr 1-- o 1 u z L i71 r'1 LA o W Q -T N W F— a N V) } d Z W O Q W CC � /Q� W J W` (� V W W 1, k OL D m • I -0 NE v N V co v O •- -- -••- -- Zuj w 0 U N Qo LW N z o Q Ltr 1-- o 1 Z CC L i71 r'1 � tYi W CC) U. Q O ti a U m } Q � /Q� W z W` (� V W W 1, k OL D m U z Q 2 •- - W k Z a Z as t- 0 Q • I -0 NE v N V co v O •- -- -••- -- U N C 1-- o L i71 r'1 � • . U m } N •- W 04- 2 •- w a t- 0 H N Q C CZ LL N L v / N � la••tr.l, Q . Z Z L Q • I -0 NE v N V co v O •- -- -••- -- !� f� Lij L i71 r'1 � • . ) V v , CC V —i Z 1 �ITL ANNUAL FLEXIBLE BASE MATERIAL 31D. #9212-23 )ATE: DECEMBER 29, 1982 2:00 P.M. CITY Or 13AYTOW N BID TABULATION Attachment "C" iEN1 QTY DESCRIPTION ADCLIFF MATERIALS .UNIT EXTENDED GULF CO ST LIMESTONE UNIT EXTE NDED PARKER BROTHERS 6 CO,. UNIT X ND D UNIT EXTEr+ J Ufs"T .rx'L %+: ANNUAL FLEXIBLE BASE MATERIAL I 1. 7,000 toni Flexible Base'Material F.O.B. plantsite 9.85 68,950.00 9.40 65,800.00 9.00 63,000.00 IA. 7� 000 ton ALTERNATE: Flexible Base I I ! ' Material F.O.B. 1601 West ! 1 Main St., Baytown, 12.95 90,650.00 12.40 86,800.00 11.93 j 83,510-00 DELIVERY: AS REQU STED AS NEE ED 1 DAY A.R.O. I I .• I I GROSS TOTAL LESS DISC NET . TA L w r. ."0a-0S 1 i -ITL C. ANNUAL BRASS FITTINGS CONTRACT PAGE 2 31D: #8212 -18 )ATE. " December 9, 1982 2:00 P.M. GITY Oir 13AYTOW N 131D TABULATION Ic rEM QTY DESCRIPTION 1Msco UNl EX UNIT EX ENDE UNIT X NO D UNIT EXTEU ED R ' r A �� 1 ANNUAL BRASS FITT-INGS CONTRACT CONT. NO BID 1 1 I I i 1 j i t GROSS TOTAL LESS DISC NET TO't" A L W C U E U td 4J J� t t. .l in CL f It L Z W Z wcc CL Act _j t L ti c z IL Q a O 1- 0 Q 0 c% "1 W ui ~ t� V v K N 4 W uj y p N 4 Z� M � O N N } cc c O W > F— a+ N (a w.2 J W p z Z a w ai N W CL N J 0. O L ¢ a cc F- 2 m LLJ O J V O Q w Q O Z Q .. J N W m W Z q W 1 LO ANNUAL WATER METER CONTRACT PAGE ONE UD: 118212 -21 ATE - DECEMBER 22, 1982 2:00 P.M. -E&II Q T Y urY OF 13AYTOW IV BID TABULATION HERSEY PRODUCTS I ROCKWELL INTERNATIONAL UTILITY SUPPLY DESCRIPTION I EXTENDED EX ED UNIT , TEND UN, - + Darrr' oo,!'C pplrC pA,rr Poirr PAf ANNUAL WATER METER CONTRACT, per specificAtions. l.1 800 5/8 x 3/4" 32.81 26,248. 29.13 i 23,304. 28.20 ! 22,560. 2. + 50 j 1" 81.18 4,059. b6.0 3,300.. 72.00 3,600. 26.00 10,170. 334.00 3,340. 643.00 ; 1,929. 1305.00 ; 3.: 30 1 1" 189.30 5,679. 200.00 6,000. 190.00 5,700. 4.j 5 2" 261.00 i 1,305. 295.00 1,475. 274.00 1,370. 5. 2 2" Compound 686.00 1,372. 640.00 1,280. 30.00 1,260. 6. 1 3" Compound 1011.00 1,011. 905:00 905. 925.00 925. 7• 1 4" Compound * 1503.00 1,503. 1595.00 1,595. 1530.00 1,53'1. 8.1 45 2" Turbine 247.00 11,115. 240.00 10,800. 234.00 10,530. 9.1 10 3" Turbine '389.00 3,890.- 385.00 3,850. 367.00 3,670. 10.� 3 4" Turbine 577.00 1,731. 803.00 2,409. 701.00 2,103. 11.: 2 6" Turbine 1481.00 2,962. 1900.00 3,800. 1840.00 1 3,680. 12. 2 Fire Hydrant Meter - 3" 496.00 992. 450.00 90o.. 385.00 770. 13. 1 Fire Service Meter - 6" 2494.00 2,494. 2390.00 2,390. 2385.00 2,385. 14. 1 Fire Service Meter - 10" 5230.00 5,230. 4780.00 4,•780. 4750.00 4,750. TOTAL: $64,833.00 $69,591.00 $66,788.00 DELIVERY: 30 - 45 DAYS 30 -60 DA.S STOCK - 30 DAYS GROSS TOTAL LESS DISC. NET TOTA L A C 1 'T%1 F 41 ` 0 *Meter does not meet specs. Has 2 registers instead of one. Attachment "G" NEPTUNE WATER METER UNIT I ExTE.ip�J i 27.80 1 22,240. 70.00 3,500. 151.00 4,530 205.00 1,025. 980.00 1,960. 1425.00 1,425. 1800.00 1,800. 26.00 10,170. 334.00 3,340. 643.00 ; 1,929. 1305.00 ; 2,610. 350.00 700. , 1960.00 1,960. ! NO BID 35 DAYS $57,189.00 V.'s ?T 11 ZX:L;r:7'. -ror /,r i 'r0 :0. 1 I 1 *25.50 120,400. -49.50 2,425. E4,350. 990. NO BID NO BID NO BID No BID NO BID NO'BID NO BID 390.00 780. NO BID I NO BID I $28,995.01 14 DAYS 3 *5/8" & 1" meters do not meet specs. Meters have plasti external parts. TITLE Rear Loading Solid Waste Collection Vehicles BID: . #8212 -26 DATE December 27, 1982 2 :00 p.m. CITY OF BAYTOWN BID TABULATION Attachment "F" ITEM QTY DESCRIPTION D avis Ch RUNIT UNITT EXTENDED EXTENDED UNIT XTENDED UNIT EXTENDED UNIT PRirF EXTENDS 2 REAR LOADING SOLID WASTE COLLECTION VEHICLES, per specifications. 46,485-OC 92 970.00 47t726.00 95,452.00 471449.0 94,899.80 MODEL: 1983 FO FD 1983 Chevrolet 1983 International • : LN8000 C7D042 S -x1954 F -4000 Heil 20 cubi c yard DELIVERY: T •15 DAYS ARO 150 DAYS ARO 60 -90 D YS ARO urvuJJ 1 V I H L LESS DISC.. NET TOTAL I) F► -/F RY 11 Attachment "H" �I T Y A Y -ro " •- ANNUAL CEMENT STABILIZED SAND'CONTRACT ' BID TABULATION 1D: ({ X31 f� _ 8212 -17 'DATE.- DECEMBER 8, 1982 2:00 P.M. ' TEM QTY DES C R l PT10N ANAHUAC TOWING KEOWN SUPPLY RN1T £XTEND£0 A NITS EXTENDED UNIT X ND 0 UNIT EXTE.1,rD -`J U'+: T Ex7zr +� -pair 1 .1 r r t A r'r 1. 3000 TONS 11 SK-Ton Cement. 16.15 $48,450.00 15.00 $45,000.00 I � I 2. 1000 TONS • 2 SK -ton Cement Stabilized Sand 18.05 $180050.00 16.75 $16,750.00 1 3 -1 500 TONS 21 SK -Ton Cement Stabilized Sand f 19.75 j $ 9,875.00 18.75 tt1 i $ 9,375.00 1 1 TOTAL: i $76,375-00 * *$71,125.00 ! PLANT LOCATION: HWY 146 CEDAR BAYOU BEAUMON TEXAS , DISTANCE FROM 1200 LEE DRIVE 8 Miles *Departmeit says dista ce 1 too far to travel wit Stabili d Sand. ! 1 • � 1 i GROSS TOTAL LESS DISC NET TOTAL ITL ANNUAL WATER METER CONTRACT PAGE TWt7 31D: 8212 -21 )ATE.- DECEMBER 22, 1982 2:00 P.M. GITY OF BAYTOW N BID TABULATION 1'EM QTY DESCRIPTION ROHAN COMPANY .unr,r EXTENDE p UNIT I EXTENDED UNIT k0 0 UNIT EXTEND-E, U.N., c:c�:'c;�J r P . � ANNUAL WATER METER CONTRACT per specifications ! t 1. 800 5/8" x 3/4" *27.75 22,200.00 I t 2. i 50 1" *71.50 1 3,575.00 3. 30 *175.00 51250.00 4. 5 2" *236.00 i 1,180.00 ' go 5 2 2" Compound 929.50 1,858.00 6. 1 3" Compound 1087.00 1,087.00 7. 1 4" Compound 1713.00 1,713.00 8. ! 45 2" Turbine 251.00 .11,295.00 9• 1 10 3" Turbine. 476.00 4,760.00 0. ( 3 4" Turbine 894.00 i 21,682.00 1. 2 6" Turbine 1550.00 ; 3,100.00 i 2. 2 Fire Hydrant Meter - 3" NO BID 3. 1 Fire Hydrant Meter - 6" NO BID I 4. 1 Fire Service Meter - 1' 0" NO BID - ( I I TOTAL: $58,700.00 DELIVER 10 -15 DAYS t VCCV7J 1 V IAL *5/13 ", 1 ", 1J!', and 2" Meters LESS DISC do not meet specifications.. N .,,..J.L Meters have external plastic parts. A r, ".'`X^ a A IX n w L; J Q •J O Q , E--QOu cn ct Y CD «J C W Z w • co X O Q •° W W CrIl O ~ CO V _ co c W N ° tM` v h ° co tn W- W o W N- o Z, = 00 H N O R U J W a: ul 4 Y c:) a °a a Y V Lu V F- co 0 — H a CL a Q1 w 2 D O Y ~ v � � CL N C •-- ---- -- iL7"•' • Q �1 i m J Q •J O Q , E--QOu cn ct Y CD «J C }TON P I CKUP_TRUCK/UTILITY DEPT, 31D= 1831 -27 )ATE JANUARY 5, 1983 PAGE] Of CITY Or BAY-TOWN BID TABULATION Attachment "I" TEM QTY DESCRIPTION BAYTOWN DATSUN KNAPP CHEVROLET SAN JACINTO FORD BAYSHORE DODGE BAYTOWN'NOTORS_ UNIT EXTENDED UNIT EXTENDED UNIT ENDED UNIT Ex'iv'rLEJ TON PICKUP TRUCK FOR UTILITY. 1 DEPT., per specifications. NO BID 8,322.00 8,103-37 8,554.20 8,261.9 ALTERNATES: IALTERNATE; 1 ALTERNATE: 1ALTERNATE: 8,335.19 8,333.30 8,196.00 MODEL: 1 CHEVROLET FORD RANGER !DODGE D -150 iGMC 515 ALT CSl 603 Alt. F-100 ALT. TO OTA ! DELIVERY: 30-DAYS RO 90 DAYS ARO 60 DAYS ARO 60 DAYS RO • i GROSS TOTAL LESS DISC. NEl'�7/� L nrt_ P I# CITY Or 13AYTOW N 81D TABULATION IT IEXTEN 4.45 6,675.00 5.01 1 1 7,515.00 5.03 TI TL is ANNUAL CONCRETE PIPE CONTRACT 31 D: 118212 -22 11,628.00 8.67 DATE: ' DECEMBER 28, 1982 2:00 P.M. TEM QTY BID DESCRIPTION 1,788.00 NO BID ANNUAL CONCRETE PIPE CONTRACT, per specifications. 1. 1,500 ft. 1211 R.C.P. - TEG 2. 3,800 ft. j 1561 R.C.P. - T S G 3. 1,800 ft. 18 -- R.C.P. - T & G 4. ( 1,000 ft. 24 -1 R.C.P. - T 6 G 5. 500 ft. 30-- R.C.P. - T E G S. 100 ft. 3611 R.C.P. — TEG CITY Or 13AYTOW N 81D TABULATION IT IEXTEN 4.45 6,675.00 5.01 1 1 7,515.00 5.03 19,114.00 5.65 121,470.00 10,692.00 5.76 i 10,368.00 6.46 11,628.00 8.67 8,670.00 9.70 9,700.00 12.40 6,200.00 NO BID 17.88 1,788.00 NO BID TOTAL: $52,815.00 $50,313.00 DELIVERY: 5 DAYS ;ARO ON RE EST DOES NOT MEET DELIVER DID NOT BID ON ALL TIME SPE IFICATIONS. ITEMS GROSS TOTAL LESS DISC NET TOTA L - -- -- - -- - - UN1 4.58 5.24 5.99 8.99 12.84 18.49 6,870.00 19,912.00 10,782.00 8,990.00 6,420.00 1,849.00 i$54,823.00 1� # DAt Attachment "K" UN f NO : BID I ENERAL CONCRETE "Jtr'C I ►�%�ir� _S54s581_OC DAY I 4.59 'i ` 6,885.00 5.21 19,798.00 5.94 10,692.00 8.96. 8,960.00 12.80 ! 6,400.00 18.46 ' 1,846.00 _S54s581_OC DAY GTY OF BA•YTOWN Attachment „J„ I TITLE. Annual Calcium' Hypochlorite BID TABULATION BID: . 831 -25 DATE January 4, 1983 ITEM QTY DESCRIPTION Van Waters•& Rogers Thompson Hayward.Chem McKesson Chemical Supply Co. UNIT EXTENDED UNIT EXTENDED UNIT XTENO D ENorain EXTENDED UNIT EXTENDE 1. 100 1b. CALCIUM HYPOCHLORITE ' 99.29 120411.25. 108.00 11,500.00 130.08 16,260.00 135:00 16,875.00 \ DELIVERY: 1 -2 DAYS ARO 2 -3- DAYS ARO 2 -3.DA S ARO 6 DAYS ARO /'► Pl !1 /'� !� T/1 T A I r VI \lJJ.7 1 V ImL LESS- DISC.. NET TOTA L n P1 P-RY . 0 Z z �o Ld � r Q co XL V Q i_ h � v 0 w a a� OI a N co E V 03 N 0 U N W Q N z N U z m W Q qa D tJ W O �- R J Cl) o� f �w�u I`< �t -• t n Li Q W V ' z- 0 z_ k • Z o ' 0 W tx- W Zr ell o • w 0 w_ o w •. �z W O Z 2 W U 2 O • U J Cl) o� f �w�u t 0 LIZ u Attachment "L" ". U00 ry —Q G'R9^r Sic `ccM • 30Aa, ;L . i U re tl r r c N u C. WA —lr yard •ae79 e � � c 9 F.797Ac. L YA• C 30127 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN January 27, 1983 The City Council of the City of Baytown, Texas, met in regular session on Thursday, January 27, 1983, at 6:30 p.m. in the Council Chambers of the Baytown City Hall with the following attendance: Fred T. Philips Jimmy Johnson Perry M. Simmons Mary E. Wilbanks Roy L. Fuller Allen Cannon Emmett 0. Hutto Fritz Lanham Larry Patterson Randy Strong Eileen P. Hall Councilman Councilman Councilman Councilwoman Councilman Councilman Mayor City Manager Assistant City Manager City Attorney City Clerk The meeting was called to order with a quorum present, and the invocation was offered, afterwhich the following business was conducted: Minutes Councilman Philips moved for the approval of the minutes for the regular meeting held January 13, 1983; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None Receive Petitions No petitions were presented. City Manager's Report Cable Television (Group W) - The Administration had received a brief report from the manager of Group W, the cable television company that serves Baytown. He reported that as of January 18, all existing customers have been changed to the new plant and the company is in process of taking the old system out a little at a time. It appears that the change over will be completed before the March deadline. Councilman Philips commented that the company needs to be contacted regarding the unslightly condition of the company's lot off Main Street. There is also an unused spool of cable which has been near the intersection of James and Danubina Streets for several months. He felt that perhaps the company had simply lost that spool. 30127 -2 Minutes of the Regular Meeting - January 27, 1983 Houston Lighting and Power Company - Council had received a copy of the fuel cost increase that will become effective in February which is an increase from January of $3.24. Council was also furnished with a copy of a notice filed by the light company regarding their quarterly filing with the Public Utility Commission. The company is requesting approval of the commission for cost of fuel from affiliated interests. The City Attorney explained that there had been a recent question or dispute over whether HL&P should be allowed to pass through under its rate as to fuel purchased from an affiliated interest, Utility Fuels, Inc. which both companies HL&P and Utility Fuels, Inc. are owned by Houston Industries. Therefore, a hearing has been scheduled for March 1, 1983, before the PUC. At that time, the PUC will be looking at all the cost factors incurred by Utility Fuels and rate of return that should be allowed to Utility Fuels for sale of coal, etc. to HL&P. In a sense this will be like a mini rate hearing, only the PUC will be looking at Utility Fuels rather than HL&P. There is some disagreement between the General Counsel of HL &P and some of the cities as to how this should be handled. The City of Houston and the City of Lake Jackson have been working on this. Both have intervened on March 1 and both cities are planning to have separate hearings to adopt an ordinance as to what rate of return should be allowed Utility Fuels. At some point, Baytown may want to adopt its -own ordinance designating what rate of return should be allowed Utility Fuels. There is also a rule pending before the PUC which would set up quarterly hearings on the overall fuel cost adjustments. That will be a different hearing. The hearing on March 1 only applies to fuel purchased from this affiliated company. Texas Municipal League - Council had been furnished information regarding a legislative seminar to be held in Austin on February 14. Mr. Lanham stated that any Council member who wished to attend could notify his office and arrangements would be made accordingly. Drainage - Glen Meadow Subdivision Outfall System is about seventy (70 %) percent complete. City crews have completed a number of projects. Work has been completed on Milner and Dallas. The Hardin Road and Oakwood projects are about fifty (50 %) percent complete. Work has begun on a project on Carriage Lane and on Mapleton. Minor drainage work has been completed on Airhart, Ash and Riggs. 1982 Street Improvement Program - The contractor on this project, Skrla, Inc., has completed all but cleanup. The project is ninety -nine (99 %) percent complete. Craigmont /Ponderosa Water Line Project - The contractor on this project is in the process of installing meters to tie into the new lines. The lines did pass pressure tests, as well as the bacteriological tests. Sliplining - The contractor that is working on East James expects to complete installation on January 28. In the Roseland Oaks area, the contractor continues to work on the six -inch lines. Approximately 5440 linear feet in that area has been sliplined; one 350 foot linear section remains to be completed. 30127 -3 Minutes of the Regular Meeting - January 2 7, 1983 Sanitary Sewer on Garth Road - The contractor on this project has completed about ninety -five (95 %) percent of that project. Questions and Comments of Council Councilman Fuller commented that the Administration would need to check to make certain that the sliplining contractors are cleaning up after completion of the work. Yards have been left unlevelled. Councilman Johnson recognized Sergeant Jones of the Baytown Police Department for being recipient of the 100 Club Award and asked that his personnel file be updated to include this information. In response to an inquiry from Councilman Philips, Mr. Lanham stated that the City of Baytown does have an emergency procedures plan in the event of crisis with the water system. In response to the questions from Councilman Cannon regarding the reason that East James Street has been in a state of disrepair for such a long period, Mr. Lanham explained that after a contract had been let for sliplining along James, areas were discovered that had completely deteriorated. Therefore, it became necessary to break the street to replace the parts of the line which could not be sliplined. All of that line has been replaced. Now, the concrete can be replaced. Care for premature infants - Councilman Cannon stated that he had checked further into the events which took place prior to the death of the Lemley baby. He had been informed that there were five (5) beds at Jefferson Davis Hospital when the Lemley baby arrived. These beds were held for infants yet to be born. He felt that this was unfair treatment at a charitable institution. He felt that at such an institu- tion, the practice should be first come, first served. Based on what he had learned, he felt that this type occurrence happens on a regular basis. Councilman Cannon stated that he felt that the city needed to work with local hospitals to try to turn this situation around. He suggested that perhaps the local hospitals could work through H -GAC to obtain funding to establish a neonatal unit for the Baytown area. He suggested that charity hospital care should be provided for the Baytown area, but did not really know the mechanism to accomplish this. Councilman Fuller suggested two -way communication with the county to determine if satellite charity care could be provided in the Baytown area. Councilman Simmons suggested that Commission Fonteno's office should be contacted. He stated that he was in atten- dance at a hospital district board meeting where the hospital district administrator outlined that there had been an epidemic of new births with limited neonatal space. Therefore, a bond issue would be proposed in the fall to address that. 30127 -4 Minutes of the Regular Meeting - January 27, 1983 That would be the City of Baytown's opportunity and chance to support the bond issue with a provision specifically that certain funds be allocated toward care in the Baytown area. Councilman Simmons pointed out that even though this is a charitable facility, the mothers who were in the hospital to deliver their children had preregistered to be there and were therefore, entitled to the bed space. Councilman Cannon responded that this was an emergency case and the bed space that was available should have been provided. Receive City of Baytown Audit Report for the Period Ending September 30, 1982 Dave Start, representative of Gerace, Hullum, Start and Company, Certified Public Accountants, stated that the first thing he wanted to address was the question raised by Councilman Simmons when the financial statements were presented last, dealing with vested benefits that result from accruing sick leave, vacation and holiday pay. That information could be found in Footnote 2, Page 9. Last year, Council had been told that Financial Accounting Standards Board (FASB) had issued a statement indicating that those type liabilities should be recorded and charged to earnings by commercial enterprises, but that they had backed off from municipal entities and were waiting on the National Council on Governmental Accounting to issue its position. That position has now been issued. The National Council has determined that for fiscal years beginning after December 31, 1982, which will be the City of Baytown's 1983 -84 fiscal year, those liabilities should be recognized and recorded in the balance sheet. In the instance of governmental type funds, one would record as a liability through a charge to fund balance, the current portion of that vested benefit that would be expected to be liquidated in an ensuing year. The balance of that liability would be recorded in the general long -term debt fund just as the general obligation bonds are. The portion of that vested benefit that applies to the enterprise funds should be recognized in the balance sheet in those funds and charged to fund equity, just as a commercial enterprise would do. The National Council has suggested that early implementation is desirable, but is not requiring that implementation for cities until the year ending September 30, 1984. The liability that is disclosed in the footnotes is a good estimate with the existing payroll system. It should be a relatively easy programming function to produce a fairly exacting measurement of what that vested benefit actually is. Councilman Simmons stated that in looking at the footnotes under vested employee benefits, the total of the accrued vested sick, vacation and holiday pay as of September 30, total $1,874,000. Looking at last year's figures, that represents an increase of $202,000 in those vested benefits. He stated that he had no arguments with vacation or holiday pay, but he had real reservations about the accrual of unused sick time. Of that $1,874,000, 75% of that total is accrued sick pay. In this particular year from last year, 68.3% of that $202,000 was in accrued sick pay. Councilman Simmons inquired from where was a person paid who terminated employment? 30127 -5 Minutes of the Regular Meeting - January 27, 1983 Mr. Lanham responded that an amount of money is included in the budget each year for that purpose. If more retirement or resignations are experienced than anticipated, that budget account overruns. Presently, there is very little employee turnover. Councilman Simmons stated that he did not want all employees in the room who work for the city to become unduly alarmed because of what he said, but the City's policy is to grant 15 days sick leave which is to cover minor illness like colds, flu, etc. However, two things should be addressed such as in the event of extended illness or injury, unless incurred on the job where workmen's compensation would take over, that after the 15 days of sick leave is used, then the employee gets hospitalization and everything, but would be off pay. Mr. Lanham responded that once an employee uses all his sick leave, he is off pay. Councilman Simmons said that he really felt that the program should be likened unto car insurance, where one pays a premium with a deductible and is not really concerned with the small amounts, but if the whole car is demolished you want to be protected. He continued that he really didn't have the answer, but when he looked at sick days, if one is legitimately sick, one is entitled to that pay, but if that is not used, the employee should not be paid for it. He mentioned that the County does not accrue sick days. An employee is allowed so much sick time for service. He also mentioned that the point had been made that if the city were to allow 15 sick days which would not accrue, the employee would use the sick days which would be a loss of time. Councilman Simmons stated that this would really be a small percentage of the dedicated city workers. The way the county handles its program is that if one is entitled to 30 days, a review committee will review your record and if your record indicates no abuse, then if that 30 days is used up, at the discretion of Commissioner's Court, another 30 days can be allocated. Secondly, he stated his concern with this increase. Assuming that the 500 employees of the city remain static, which it probably will not, accrue this increase of $138,000 through 10 years, that would represent $1,300,000 added to the present $1,409,000, for a total of $3,000,000 in unfunded liability. That amount would be decreased by those people who are being terminated and retired, but he did not feel that Council could look at those figures grow each year, knowing that there will never be a time of reckoning. Since the bond rating companies like Moody and Standard and Poors take a very jaundice eye at unfunded liabilities which ultimately will effect the bond rating. He pointed out if the trend continues, possibly in ten (10) years there could be $5,000,000 there. If the percentages would hold, three - fourths of it would be accrued sick leave. Therefore, Councilman Simmons suggested that the Administration perform a comparative study over a ten -year period projecting yearly increases utilizing the present system of paying 90 days on- termination and 120 on retirement. Mr. Lanham interjected that the employee could accrue sick leave for use with no limit. 30127 -6 Minutes of the Regular Meeting - January 27, 1983 Councilman Simmons responded that what he was saying is to show the increases that the Administration would project as projected under the present system. Secondly, project on a ten -year basis, if in the event, Council should say that the plan should be moderated to like 45 days for termination and 60 days maximum for retirement. Councilman Simmons stated that he felt that there needed to be a cap on this program, but he did not feel that it could really be discussed intelligently until there were statistics or basis to determine how this ultimately will be held in line. Mr. Lanham inquired if while making the study, the Administration should take into account with respect to fire and police, there is no choice. Councilman Simmons responded that since this was a part of State law, civil service employees would have to be excluded. He added that probably the study should be based on 500 employees like there would be no increase for ten years. Councilman Simmons continued that he really did not know how reliable the information would be, but he felt that when the figures were produced it would be pretty amazing. He felt that ultimately acquiring the figures would lead the City to a plan similar to the county's to protect the City employees because there is a small percentage that would ever have catastrophic- illnesses. This could result in a tremendous savings to the city and would help city employees in the event they were sick for 60 -days, they would be paid for it. Councilman Philips stated that in order to get some prospective on this, probably it would be good to go back in time for some period to see what the actual hard dollar pay outs have been so that Council can look to the past to see what that looks like to get a better fix on what the projection actually is. Councilman Simmons inquired on Page 10 regarding the retirement plan if when speaking of the city, that included the city's part alone or combined city and employee contributions. Mr. Start responded that that figure was an amount received from TMRS as the city's portion only. Councilman Simmons stated that the reason he was asking for the clarification was that there had been an $84,000 increase this year over last in that contribution. Another question that Councilman Simmons put forth was what does the Net Assets for Benefits mean? Mr. Start responded that that represented assets of Baytown's pension plan and the $7,679,000 of vested benefits, there is in the fund $4,948,000 of that amount. There is a $2,500,000 unfunded vested benefit at this point that is being amortized over a twenty -five year period. Councilman Simmons pointed out that if in the event this $7,000,000 were due tomorrow, the City would only have the $4,900,000 to cover that? Mr. Start stated that basically what that means is if the plan failed today or as of December 31, 1981, the participants in the plan would receive about 2/3 of what current level of benefits would be. 'j Councilman Philips inquired if the City has an agreement with Texas Municipal Retirement System that should something happen to one group of cities or a city that their reserve would come into plan. Mr. Start stated that from what he had reviewed, TMRS is basically a collection of individual funds and City of Baytown assets would not be used to fund City of Houston liabilities. Council had no further questions of Mr. Start. 30127 -7 Minutes of the Regular Meeting - January 27, 1983 Consider Proposed Ordinance, Calling Municipal Election for April 2, 1983 The proposed ordinance will schedule the Municipal Election for April 2, 1983, to elect Council representatives from District Nos. 2, 3 and 6 and the position of Mayor. The Administration recommended approval of the ordinance. Councilman Cannon moved for adoption of the ordinance; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3551 AN ORDINANCE ORDERING THE MUNICIPAL ELECTION TO BE HELD ON THE 2ND DAY OF APRIL, 1983, FOR THE PURPOSE OF ELECTING THREE (3) COUNCILMEN FROM THE RESPECTIVE DISTRICTS NOS. TWO (2), THREE (3), AND SIX (6): AND THE ELECTION OF A MAYOR FROM THE CITY AT LARGE; PROVIDING FOR THE ELECTION OFFICERS; DESIGNATING THE PLACES AND MANNER OF HOLDING SAID ELECTION; PRESCRIBING THE HOURS; ESTABLISHING THE CENTRAL COUNTING STATION; PROVIDING FOR A SPECIAL CANVASSING BOARD FOR ABSENTEE BALLOTS; AND PROVIDING FOR THE POSTING AND PUBLICATION OF NOTICE. Council scheduled a tentative date in the event of a run -off election for April 23, with the results of the April 2 election to be canvassed on April 5. Consider Proposed Ordinance, Appropriating Funds for Brush Burner Pit Reinforcement The Administration requested permission several months ago to advertise for bids for the purchase of steel sheeting to be used in connection with the city's brush burning operation. The sheeting has been purchased and installed. Dirt work around the area has been completed. Therefore, it is necessary to transfer from Unappropriated Revenue Sharing Funds, which is derived from the interest earned on investing revenue sharing funds, $34,777.86. During the first ten months of operation of the brush burner, the City would have paid $77,000 in fees and if this figure were to be annualized, it reflects a savings of $91,000 annually in fees. The city has more than paid for the cost of this equipment. Councilman Philips commended the Administration and those staff members from Public Works for a job well done. Councilwoman Wilbanks moved for adoption of the ordinance; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Cannon and Fuller Mayor Hutto Nays: None 31027 -8 Minutes of the Regular Meeting - January 27, 1983 ORDINANCE NO. 3552 AN ORDINANCE AUTHORIZING THE CITY MANAGER OF THE CITY OF BAYTOWN TO APPROPRIATE $34,777.86, FROM UNAPPROPRIATED SURPLUS TO ENVIRONMENTAL PROTECTION -BRUSH WITHIN REVENUE SHARING FUNDS, ENTITLEMENT 13; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Mr. Lanham explained that there are funds remaining in unappropriated revenue sharing surplus. The Administration would like to advertise for bids on several items some of which would save money, others are items that are needed. One of the items would be to take bids to replace the speaker system in the Council Chamber which the estimated cost to do this is $6,000. There are two other things that the Administration would like to do. One involves the fact that City Hall was burglarized recently; therefore, the Administration would like to advertise for bids to build security doors at the two hallways, and for energy savings an additional set of doors at the entrances to the building. The total estimate to accomplish these projects is $16,000. Council had no objections. Consider Proposed Ordinance, Authorizing an Inter - Governmental Agreement with H -GAC for Small Area Transit Study A copy of the proposed contract had been furnished to Council. The proposal is to conduct a small area transit study through an inter - governmental agreement with H -GAC. This study will be unlike the study made in 1977 in the this study will include data on non - residents who work or shop in Baytown. Mike Weaver, Planner with H -GAC, explained that the study is two -fold (1) to look at an internal type shuttle system for the City of Baytown and (2) some type linkage to the MTA along the I -10 corridor. If the study indicates that something would be feasible for Baytown, H -GAC would probably be before Council next year with another contract to fund a service plan for what it would take to implement some type service for the residents of Baytown and East Harris County. The study will involve Baytown, Crosby, Channelview, North Shore - -the whole East Harris County area. Numerous options will be considered. One could be to take the plan to the voters of the City of Baytown to opt into the MTA or the City could consider contracting with MTA for a service or a City of Baytown service could be considered. There is a bill pending before the State Senate which would allow citizens with over 50,000 population to call a tax referendum election within those municipalities to have a transit authority within those cities. From the manner in which the bill is written, Council would be in charge of the transit authority. Councilman Philips commented that Clear Lake has found this to be a very attractive service. MTA is providing a small mini bus that transports people to their mall. Council- man Philips continued that he felt there to be a growing need for this kind of activity as evidenced by the success of the senior citizens taxicab service. The Administration recommended approval of the ordinance. 30127 -9 Minutes of the Regular Meeting - January 27, 1983 Councilman Philips moved for adoption of the ordinance; Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Philips, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: Councilman Johnson ORDINANCE NO. 3553 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR OF THE CITY OF BAYTOWN TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN INTERGOVERNMENTAL AGREEMENT WITH THE HOUSTON - GALVESTON AREA COUNCIL FOR A SMALL AREA TRANSIT STUDY AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Resolution No. 828, Endorsing 9 -1 -1 Concept for Harris County The proposed resolution would put the Baytown City Council on record as endorsing the 9 -1 -1 Concept. This proposal is intended to speed up the handling of emergency calls and reduce citizen confusion. The cost for this service is to be 3% of basic service on the telephone bill. Councilman Philips stated that that was the only part of the proposal that caused him difficulty. Council has been working with the telephone company to get the rates decreased. He felt that the concept was good, but felt that the county should fund it. Everyone that owns a telephone will have to pay for this service, while anyone traveling through the county could utilize the service. The funding of the program should come from sales tax or some funding that is more wide spread than having the telephone user pay for the service. Mr. Lanham pointed out that the legislation would enab'le the county to issue bonds. Mayor Hutto pointed out that the service will be county- wide; therefore, those citizens of Baytown traveling in Harris County could utilize the service anywhere within the county. Councilman Fuller moved to adopt the resolution; Council- man Simmons seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: Councilman Philips RESOLUTION NO. 828 A RESOLUTION OF THE CITY OF BAYTOWN SUPPORTING THE PROPOSED LEGISLATION CREATING A 9 -1 -1 EMERGENCY NUMBER SYSTEM AND URGING LOCAL LEGISLATORS TO VOTE FOR SUCH LEGISLATION. 30127 -10 Minutes of the Regular Meeting - January 27, 1983 Consider Proposed Resolution No. 829, Supporting Texas Municipal League Task Force Reform Act Concerning Amendments to Article 1269M The Committee of the Texas Municipal League has been working for several months on possible amendments to 1269M which is the State law relating to Fire and Police Civil Service. The Committee's recommended changes or something similar to what they have proposed will be introduced before the Legislature. A summary of the proposals had been provided to Council as follows: 1. To clarify the definitions of "firemen" to insure that civilian employees not hired in compliance with article 1269m and who perform non - firefighting duties within the department shall continue to remain outside the provisions of article 1269m. 2. To eliminate the three -year residency requirement for appointment of civil service director. 3. If authorized by the City Council or the legislative body, to allow the police and fire chief to appoint qualified officers to the top two positions immediately below the chief. This amendment would not affect those individuals currently holding such positions in a department. 4. Allow City Council to voluntarily establish assignment pay for employees who are required to perform highly specialized fire and police functions. 5. To more clearly define the conditions under which a firefighter or police officer may be considered to be either temporarily or permanently disabled and to further establish a time period in which the position may be declared vacant and again filled. 6. To remove the Texas residency requirement for fire chief candidates and to require that any appointee to that position be eligible to obtain intermediate certification within two years from the date of appointment. 7. To allow the Civil Service Commission, on a local option basis, to establish an alternate promotional testing procedure which allows that a part of the overall score be determined by a three person oral evaluation board selected by the Commission (police only). 8. To allow the fire and police chiefs to take dis- ciplinary action against an officer who is charged with a criminal felony, class (A) or (B) misdemeanor, or acts involving moral turpitude even though the alleged act was not discovered for more than six months from the date of occurrence. The present law prohibits such action after six months. 30127 -11 Minutes of the Regular Meeting - January 27, 1983 9. To allow the chiefs of the fire and police departments the authority to assign "uncompensated duty" on normal days off to temporarily suspended employees who request such assignment in lieu of suspension time. 10. To provide repeal of the provisions of article 1269m in a city by the same method which allows enactment. Mr. Lanham stated that these were only proposed changes and there could very well be other changes made before the legislative committees. The Administration felt that the proposed changes would give management in the police and fire departments some of the tools needed to perform their jobs as chief administrators of those departments and in addition, clarifies some provisions that have needed clarification. The Administration recommended approval of the resolution. Councilman Philips moved for adoption of the resolution; Councilman Simmons seconded the motion. In response to questions of Council, Mr. Lanham stated that the proposed change with regard to Civil Service Director would not affect Baytown since the Personnel Director is also the Director of Civil Service. The difference is that the present article requires that the director be a resident of the city for three years and there is no reason for that. Councilman Cannon pointed out that the amendment which would allow the police or fire chief to appoint the two positions immediately below the chief should be one level. Councilman Cannon also took exception to the amendment which provided that a firefighter or police officer may be considered to be either temporarily or permanently disabled and to further establish a time period in which the position may be declared vacant and again filled. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, and Fuller Mayor Hutto Days: Councilman Cannon No one in the audience had indicated a desire to speak, but after Council had acted on the resolution, Mayor Hutto discovered that Sergeant Shaffer desired to address Council. Sergeant Shaffer, representing the Police Association, stated that the police officers could see no advantage whatsoever to proposed amendment five and felt that there would be no benefit to any police officer within the State of Texas. Councilman Cannon pointed out that if the resolution remained as presently written, the State representatives would feel that the Baytown City Council was in complete concurrence with the proposed amendments. Again, he stipulated his disagreement with the proposed change which would allow fire and police chiefs to appoint the top two positions immediately below chief. He felt that the chief should appoint only one level below chief. 30127 -12 Minutes of the Regular Meeting - January 27, 1983 Council requested guidance from the City Attorney as to what action could be taken. The City Attorney advised that Council could vote to withdraw earlier action or to reject the proposed resolution and make an entirely different motion, or Council could vote to attach a letter to be forwarded with the resolution. Councilman Fuller moved that the resolution be accom- panied with a letter identifying the two specific points as discussed by Council -- that chiefs of the fire and police departments be allowed to appoint one level below chief and all reference to the disability provisions be deleted. Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None RESOLUTION NO. 829 A RESOLUTION OF THE CITY OF BAYTOWN SUPPORTING THE TEXAS MUNICIPAL LEAGUE'S PROPOSED AMENDMENT TO THE CIVIL SERVICE LAWS; URGING THE TEXAS LEGISLATURE AND CITIZENS OF TEXAS TO SUPPORT SUCH AMENDMENTS AND PROVIDING FOR THE EFFECTIVE DATE. Consider Proposed Ordinance, Approving Change Order No. 15 to Contract for West District Wastewater Treatment Plant and Lakewood Lift Station Change Order No. 15 to the contract for West District Wastewater Treatment Plant and Lakewood Lift Station is a reduction due to an underrun for the amount of $6,736.25, but it is necessary for Council to act on the Change Order to comply with Environmental Protection Agency requirements. The Administration recommended approval of the ordinance. Councilman Simmons moved for adoption of the ordinance; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3554 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN AUTHORIZING CHANGE ORDER NO. 15 TO THE CONTRACT WITH NUNN & SHUMWAY CONSTRUCTION COMPANY FOR THE WEST DISTRICT WASTE- WATER TREATMENT PLANT & LAKEWOOD LIFT STATION. 30127 -13 Minutes of the Regular Meeting - January 27, 1983 Consider Proposed Ordinance, Authorizing Acceptance of West District Wastewater Treatment Plant and Lakewood Station Contract and Approval of Final Payment The proposed ordinance will authorize final payment and acceptance of the work. Final payment represents less than $1,000 difference from the initial contract price which is very unusual for a contract of this size. The Administration recommended approval of the ordinance. Councilman Johnson moved for adoption of the ordinance; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3555 AN ORDINANCE AUTHORIZING FINAL PAYMENT TO NUNN & SHUMWAY CONSTRUCTION COMPANY FOR WEST DISTRICT WASTEWATER TREATMENT PLANT & LAKEWOOD LIFT STATION - JOB NO. 044 -15, CONTRACT 1, AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Change in Pavement Thickness for Rollingbrook Drive Extension from Decker Drive to Garth Road Busch, Hutchison has been working on plans for Rolling - brook Drive and asked McClelland Engineers, Inc. to make soil studies in that area. McClelland Engineers have recommended that rather than have the seven (71') inch concrete pavement as is the City of Baytown's standard that the thickness be changed to nine (91') inches. That would result in a cost increase based on estimates from $2,784,000 to $2,930,000. The Administration recommended approval of the change. Norman Dykes, City Engineer, explained that the Engineering Department had given McClelland Engineers traffic volumes as projected by the City of Baytown's Planning Department and this is the design that that company recommended; the Engineering Department concurred. In talking with highway department engineers and others, on major thoroughfares many entities are going to the thicker pavement. In response to questions from Council, Mr. Dykes explained that drainage is included as a necessary part of the project. Councilman Philips moved to authorize the additional pavement thickness for Rollingbrook Drive Extension. Council- man Fuller seconded the motion. Mr. Lanham responded to a question from Council that the project would be constructed under the assessment procedure, but assessment is charged based on enhancement to the property. Councilman Cannon pointed out that the County had gone in and put asphalt on Shelton Road which has worked quite well. Eighteen wheelers use the road extensively without problem. 30127 -14 Minutes of the Regular Meeting - January 27, 1983 Mr. Dykes explained that the recommendation was based on "AASHTO Interim Guide for Design of Pavement Structures, 1972," The seven (711) inch pavement is a standard which is not really based on actual traffic counts. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None Consider Master Thoroughfare Plan Revision The Planning Commission had worked on this for several weeks and recommended the proposed changes. Council had been furnished with a copy of the proposed Thoroughfare Plan. The streets to be designated as major thoroughfares were shown in black. Major thoroughfares are expected to carry 20,000 vehicles per day or more. Those streets shown in brown are primary arterials and are expected to carry from 14,001 to just under 20,000 vehicles per day. No collector roads are being proposed for the revised plan. Councilman Cannon stated that for long range planning, the City needed to look toward a through street from Spur 201 to Barkuloo. Mr. Lanham explained that the master thoroughfare plan is used by the Planning Commission in considering plats and is used by the city in developing capital improvement programs, and it can be used to talk to the county concerning bond funds to build projects. The Administration recommended approval. Councilman Johnson moved for approval of the master thoroughfare plan revision; Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None Consider Plans and Specifications for Quail Hollow Lift Station and Authorization to Advertise for Bids Norman Dykes, City Engineer /Director of Public Works, explained that the Quail Hollow or Baker Road Lift Station is located just east of Goose Creek on the north side of Baker Road. It was originally designed as part of the Quail Hollow Subdivision. It has been added to as that area has grown. At the same time that this area has expanded greatly, the lift station on the west side of Goose Creek which is Craigmont Lift Station and that service area has also grown causing that lift station to become overloaded. The Coady Fresh Water District and Decker Terrace pump into the Craigmont station. The engineers feel that a good plan would be to take all the flow east of Goose Creek and put it into the Quail Hollow Station and not let any of that go into Craigmont. That will relieve some of the load at Craigmont. 30127 -15 Minutes of the Regular Meeting - January 27, 1983 As development occurs in the area east of Goose Creek, lift station enlargement fees are being collected as that growth causes the necessity to enlarge lift stations. There is budget money, as well as developers money available to perform this project. The project will provide for excess capacity for future use. Mr. Lanham explained to Council why that area went to the Craigmont plant. At one time there was a sewer treatment plant that had been constructed by the water district prior to that area being annexed into the city. This plant served Craigmont, Country Club and Ponderosa. The treatment plant was taken out of service a few years ago and a lift station constructed. The suggested plan will help alleviate some of the problems at Craigmont. Both lift stations flow to a large gravity flow line along Goose Creek up to Baker Road. Ken Streeter, Consultant Engineer with Langford Engineering, explained that two new raw sewerage pumps would be installed and that the four inch pumps would be removed. The Adminis- tration recommended approval of the plan and requested authorization to advertise for bids. Councilwoman Wilbanks moved to approve the plans and to authorize the Administration to advertise for bids; Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None Consent Agenda Mr. Lanham explained that on Consent Agenda Item a, the Administration was not recommending the low bid be accepted because the difference was only $10 and the Administration had received conflicting reports concerning the low bidder. Atlas Enterprises has provided the fourth of July fireworks since 1977 with excellent performance; therefore, the Administration recommended that the bid of Atlas Enterprises be accepted. Council considered the Consent Agenda as follows: a. Proposed Ordinance No. 30127 -6, will award the bid for the purchase of Fourth of July fireworks. Three (3) bids were received. The low bid was that of Zambelli Internationale in the amount of $2,490. The second low bid was that of Atlas Enterprises which was $2,500. Atlas Enterprises has provided our fourth of July fireworks since 1977. Due to our past satisfaction with Atlas, and the minimal difference between these two bids, and because of the nature of the product and the unfamiliarity with Zambelli Internationale, we feel the lowest and best bid for the City of Baytown for this product is that of Atlas Enterprises. We recommend Atlas Enterprises be awarded this contract. 30127 -16 Minutes of the Regular Meeting - January 27, 1983 b. Proposed Ordinance No. 30127 -7, will award the bid for the purchase of a mini tape recorder. Only one bid was received. That was the bid of Nagra Magnetic Recorders for the sum of $3,512.48. Council has budgeted $3,773 for this purchase. We recommend the low bidder, Nagra Magnetic Recorder be awarded this contract. C. Proposed Ordinance No. 30127 -8, will award the Annual Polyethylene Pipe Contract. Two (2) bids were received. The Rohan Company submitted the low bid of $2,075. We recommend the low bidder, the Rohan Company be awarded this contract. d. Proposed Ordinance No. 30127 -9, will authorize the final payment on the 1981 Sliplining - Phase III. The total final project costs is $206,038.98. Payments of $176,037.30 have already been made. The final payment is in the amount of $30,001.68. The total final project costs represents an overrun of 6.630 or $12,817.98. This overrun was due to the number of service connections and linear feet of sliplining on Alexander Drive exceeding our estimate. We recommend approval of Proposed Ordinance No. 30127 -9. e. Proposed Ordinance No. 30127 -10, will authorize final payment on the 1982 -83 Sliplining - Phase I. The final costs of the project was $19,423.39. A payment of $17,586.32 has already been made. Final payment is in the amount of $1,837.07. All work provided by the contractor has been performed satisfactorily and in accordance with plans and specifications. The total cost of the project represents a 1.9% underrun of $376.61. We recommend approval of Proposed Ordinance No. 30127 -10. Councilman Johnson moved to adopt the Consent Agenda Items a through e; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None For bid tabulations, see Attachments "A" through "C." 30127 -17 Minutes of the Regular Meeting - January 27, 1983 ORDINANCE NO. 3556 AN ORDINANCE ACCEPTING THE BID OF ATLAS ENTERPRISES FOR THE ANNUAL 4TH OF JULY FIREWORKS DISPLAY AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWO THOUSAND FIVE HUNDRED & N01100 ($2,500.00) DOLLARS. (Proposed Ordinance No. 30127 -6) ORDINANCE NO. 3557 AN ORDINANCE ACCEPTING THE BID OF NAGRA MAGNETIC RECORDERS FOR A MINI TAPE RECORDER AND AUTHORIZING THE PAYMENT BY THE CITY'OF BAYTOWN OF THE SUM OF THREE THOUSAND FIVE HUNDRED TWELVE & 48/100 ( #3,512.48) DOLLARS. (Proposed Ordinance No. 30127 -7) ORDINANCE NO. 3558 AN ORDINANCE ACCEPTING THE BID OF THE ROHAN COMPANY FOR THE ANNUAL POLYETHYLENE PIPE CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWO THOUSAND SEVENTY FIVE & N01100 ($2,075.00) DOLLARS. (Proposed Ordinance No. 30127 -8) ORDINANCE NO. 3559 AN ORDINANCE AUTHORIZING FINAL PAYMENT TO CHANNEL CONSTRUCTION FOR 1981 SANITARY SEWER SLIPLINING, PHASE III, JOB NO. 8109 -21; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 30127 -9) ORDINANCE NO. 3560 AN ORDINANCE AUTHORIZING FINAL PAYMENT TO CHANNEL CONSTRUCTION COMPANY FOR 1982 -1983 SANITARY SEWER SLIPLINING, PHASE I - JOB NO. $210 -05, AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. (Proposed Ordinance No. 30127 -10) Consider Appointments to Electrical Board Councilman Philips moved to reappoint George S. Saphos to the position of Master Sign Electrician and H. L. Bridges as Citizen not in building industry to the Electrical Board. Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None Consider Appointments to Community Development Advisory Committee Council will make those appointments at a later meeting. 30127 -18 Minutes of the Regular Meeting - January 27, 1983 Consider Confirmation of Appointments to Baytown Library Board Mr. Lanham requested Council confirmation of the reappoint- ment of David Kadjar, Mrs. Mary Keating, Mrs. Fred Hartman and Lawrence Reilly to the Baytown Library Advisory Board. Councilman Johnson moved to confirm the reappointments to the Baytown Library Advisory Board; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None Consider Confirmation of Appointment to Civil Service Commission Mr. Lanham requested Council confirmation of the reappoint- ment of Craig Wooten to the Baytown Civil Service Commission. Councilman Cannon moved to confirm the reappointment to the Baytown Civil Service Commission; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None Audit Committee Mayor Hutto appointed Council members Johnson, Cannon and Simmons to serve as the Audit Committee for 1983; Councilman Johnson to serve as Chairman. Recess Into Executive Session to Discuss Contemplated Litigation Mayor Hutto recessed the open meeting into executive session to discuss contemplated litigation. When the open meeting reconvened, Mayor Hutto announced that no action had been taken. Request to Dedicate ,Street Mr. Lanham mentioned to Council that the Administration had received a letter from Mrs. Shearer and her daughter, who are the holders of mortgages on properties located along Shearer Drive. Shearer Drive is just east of North Main across from Dent Addition. This is a small area that was developed without being subdivided. Shearer Drive is not built to standard, nor is it an improved street. The Shearers have been asked by the mortgagees to dedicate the street to the City of Baytown in order that it might be maintained in an adequate manner. The policy is that Council will consider accepting designations of this type if streets are brought up to standard. Standards involve a curb and gutter street. Mr. Lanham stated that the letter had been addressed to Council, but if Council so desired, the Administration would notify the Shearers of what the policy is. Council had no objections. 31027 -19 Minutes of the Regular Meeting - January 27, 1983 Adj ourn There being no further business to be transacted, the meeting was adjourned. eo- - e � �- -/4 Eileen P. Hall, City Clerk C) Lam...• Mini Tape Recorder 10: #831 -29 ITE• -January 13, 1983 CITY OF 13AYTOW N BID TABULATION Attachment "B" EM ' QTY DESCRIPTION VNr EXTENDED R �• ur�r1T EXTENDED, r UNr x N o PJqICF r UNIT XTEu F5 i p rF U10T `i t.+ o;: 1 1 Nagra SNS Mono Mini Tape Recorder 3,512.48 3,512.48 ' with 2 Microphones and 1 Power I Supply Charger . Total r3,512. 48 i l l Delivery 10 Days ARO j + GROSS TOTAL LESS DISC NET TOTAL ITL t: 4TH OF JULY FIREWORKS DISPLAY ID: 1931-31 ATE: JANUARY 18, 1982 2:00 P.M. CITY BID Or BAYTOWN TABULATION 'Attachment "A" EM QTY DESCRIPTION C FIRE .UNIT TENDED UNIT EXTENDED UNIT EXTENDED UNIT 479T£:d✓EJ U'1!T �X c�:. R F - c a i•� ^�erc 1` a :f. 1. 4th OF JULY FIREWORKS DISPLAY, per specifications. 2,490.00 2,500.00 2,785.00 j 1 . l PUBLIC LIABILITY ;$5,000,000. !$1,000,000.00 S$1,000,000.0 Property Damage 1$5,000,000. 0. $1,000,000.0 $1,000,000.0 = DELIVERY: 10 DAYS ARO July 4th July 4th i i s GKUSS I U l A L LESS 1Sa NET ti TA L • A t"41 Plir_AII G:trY �� �AY�o� � . Attachment "C" � f-T•L�: ��nual Polyethylene Pipe Contract• �!a TQUV�QT1�� �3�Q� 831 -t30 � •. �r�-r -�� ,lanuary 17, 983 �,_` GROSS TDTAL �• • ,_, _.\ L S DISC~ _ ���� N� r �oT,a� ......, lEtis QTY- OESCR1PTlON .Urv,r XrEH0f0 Ur�rlr Ex ENOED UN� N UNIT EXTE :�+%•�J U:::T �:c ^a•�r i� • R �-• � c c r r p r- � 10,000 ft. Polyethylene Pipe 3/4 inch .1450 1,450.00 .25 2,500.00 I � 2 2,500 fC. Polyethylene Pipe 1 inch .25 625.00 .38 950.00, ! l � ; � X2,075.00 1 3,450.00 i Total � i I Manufacturer Phillips � Drisco OB SP I De I i ve ry 4 � ys .ARO 14 Da s ARO � � • �• •. • �• i l � �. •� - � �,_` GROSS TDTAL �• • ,_, _.\ L S DISC~ _ ���� N� r �oT,a�