1981 10 08 CC Minutes11008 -1
MINUTES OF THE REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
October 8, 1981
The City Council of the City of Baytown met in regular
session on Thursday, October 8, 1981, at 6:30 p.m. in the
Council Chamber of the Baytown City Hall with the following
attendance:
Fred T. Philips
Councilman
Jimmy Johnson
Councilman
Perry M. Simmons
Councilman
Mary E. Wilbanks
Councilwoman
Roy L. Fuller
Councilman
Allen Cannon
Councilman
Emmett 0. Hutto
Mayor
Fritz Lanham
City Manager
Randy Strong
City Attorney
Eileen P. Hall
City Clerk
The meeting was called to order with a quorum present
and the invocation was offered, afterwhich the following
business was transacted:
Minutes
Councilman Philips moved to approve the minutes for
the meetings held September 17 and September 24, 1981.
Councilwoman Wilbanks seconded the motion. The vote
follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks, Fuller and Cannon
Mayor Hutto
Nays: None
Awards for Fire Prevention Week Posters
In conjunction with Fire Prevention Week activities,
Fire Prevention Poster Contests were held at the schools.
Winners of the various divisions were present and were
presented with trophies for their entries. Posters of these
winners will be presented at a contest of the Gulf Coast
Firemen's District in Needville in March. Winners from that
contest will be entered in the state contest to be held in
Abilene in the summer and those winners will have their work
displayed at the Firemen's Museum in Grand Prairie for one
year.
With regard to fire prevention activities, Councilman
Johnson requested that the administration report to Council
on the procedures followed with regard to inspection of and
regulations that day care centers are required to meet
concerning fire prevention.
11008 -2
Minutes of the Regular Meeting - October 8, 1981
Receive Petitions
The City Manager stated that Council had been furnished
with one page from a petition that had been received by the
City Clerk a few days ago. The petition contains the signature
of approximately 680 persons. The petiton is based on City
of Baytown Charter, Article X, Initiative, Referendum and Recall.
The Charter provides that an initiative ordinance may be
presented to the City Council by petition signed by qualified
electors of the city equal to at least twenty -five (25 %)
percent of the number of votes cast at the last regular
municipal election. The required number of signatures to
validate the petition is 349. The City Clerk has twenty
(20) days to determine the sufficiency of the petition and
report her findings to City Council. Mrs. Hall has indicated
that this process will be completed in time to present the
petition to Council at the October 22 meeting. Council was
furnished with a memorandum from the City Attorney's office
indicating the steps then required by the Charter to handle
an initiative petition. Therefore, the Administration
expects to have an item on the next Council agenda for
formal presentation of this petition.
City Manager's Report
Bond sale - Bond sale has been scheduled for 6:30 p.m. on
October 15. Standard and Poors has issued a rating of AA -minus
which is an increase from A -plus; Moody's had issued a
rating from A -1 to AA. The Administration has been working
toward an AA rating for several years.
Response to DeZavala Neighborhood Council Petition -
The Administration had furnished Council with its response
to the DeZavala Neighborhood Council's petition. Under
Phase I, Directors of Health, Inspection, Solid Waste and
Clean City Coordinator will meet with the City Manager to
plan increased effort in enforcement of ordinances for East
Baytown, Leger, and Airhart Subdivisions. Each director
will submit a report on these efforts to the City Manager by
November 15. Under Phase II, the Clean City Commission will
hold a Trash Transfer Day in conjunction with Community
Development which will be publicized in these neighborhoods.
Trash Transfer Day will encourage the disposal of lumber and
other building materials not normally collected by Solid
Waste. A bilingual flyer will be prepared to be placed on
each home and apartment door in the areas specified by the
De Zavala Neighborhood Council, which flyer will explain the
laws and applicable fines regarding trash, solid waste
handling, junk cars, weeds, etc. It will be printed on
official city letterhead and signed by the City Manager.
Phase 3 will consist of development of a Neighborhood Litter
Watch similar to those already in place in the Clean City
System cities of Atlanta and New Orleans. Under Phase 4,
the Clean City Coordinator will develop slide show presentations
on proper garbage and trash practices to be shown for school
and church groups. Also, a new ordinance digest for city-
wide distribution will be developed.
The Administration will keep Council advised of progress
being made and hopefully with the help of interested citizens
of the area, changes can be effected.
11008 -3
Minutes of the Regular Meeting - October 8, 1981
Harris County Appraisal District - At a recent meeting,
Council indicated that it favored a phase -in approach with
regard to the Harris County Appraisal District assuming
appraisal functions. More than a majority of the taxing
units have adopted the phase -in plans for the appraisal
district to assume the appraisal function; therefore, that
will become a reality.
East District Sewer System Improvement Program - The
Administration has been notified by the contractor that all
installation of the sanitary sewer lines and connections in
Whispering Pines, Chaparral and Kings Bend have been completed.
Therefore, the lift stations in those areas can be taken out
of service. These will be removed and the final inspections
for this work is scheduled for Monday.
Sliplining - The sliplining contractor on Kilgore Road
has cleaned the line. Liner is on site in preparation for
pulling said liner into the defective line.
Raccoon Road Water and Sewer Lines - These lines are in
place and general cleanup is in progress. This project
should be completed very soon.
1981 Street Improvement Program - Asphalt work remains
to be completed on Kansas. After this work is completed,
the entire Kansas Street project will be completed.
Drainage - Crews continue to make good progress toward
completion of drainage projects. Goose Creek Drive Project
is approximately ninety -five (950) percent complete. The
project at Gaillard and West Sterling is complete. A ditch
north of St. James House, east of Bayway Drive and north of
Baker Road has been cleaned. This is not the major work
planned for that ditch. Work on the railroad ditch between
Pine Street and Airhart which was performed by city crews
has been completed. This work was part of a Community
Development Project.
Harris County Flood Control District - Harris County
Flood Control District forces have improved the east fork of
Goose Creek Stream, both north and south of Rollingbrook
Drive.
Ditch in vicinity of Bob Smith and McKinney - City
crews have cleaned out the ditch in this area along the
culverts.
The problem at Spur 201 near the railroad track where
there is a cave -in will be included on the upcoming drainage
priority program.
Crockett School Sidewalk - Work on the sidewalk has
been completed; however, there is work remaining to make the
area along the sidewalk more attractive. This work will be
accomplished as soon as the weather permits.
Questions Regarding City ?Manager's Report
Councilman Fuller requested that Council be furnished
with an update concerning post office facilities.
Councilman Philips responded to the Administrative
program for the DeZavala Neighborhood Council petition. He
stated that the proposals are good, but in that connection,
he requested that the Administration develop some method to
measure improvements. Councilman Philips stated that this
is an excellent device by which the City of Baytown can test
its ability as an organization to make progress. Councilman
11008 -4
Minutes of the Regular Meeting - October 8, 1981
Philips stated that this is an excellent opportunity for the
city to show that it can recognize a problem and resolve
that problem.
Mr. Lanham commented that this is also a good opportunity
to show how partnership between the city and interested
citizens in the community can make improvements.
Councilman Fuller also inquired concerning the status
of the cable television system in Baytown. He stated that
he had a number of requests in this regard and would like to
receive a report.
Mr. Lanham stated that the company has purchased land
and equipment is being delivered. The Manager of the cable
television system in Baytown will be requested to report to
Council.
Councilman Philips stated that he had a serious matter
to mention. He related a set of circumstances that could
have resulted in an explosion in a new home at 3800 Del Oro.
Therefore, Councilman Philips requested that the Administration
review procedures whereby gas devices are approved.
Councilman Johnson requested that the Administration
check a drainage problem in the vicinity of 148 Bayshore.
The resident at that location has been having difficulties
with water backing up through the commodes into the house.
Mrs. Dorothy Troxel Will Appear
Mrs. Dorothy Troxel appeared to request Council to
review Section 26 -1, Obstructing sidewalks, alleys, streets,
etc. -- Prohibited; notice to remove, of the Code of Ordinances
of the City of Baytown. Mrs. Troxel related that she had
been completely unaware of the existence of the ordinance
and in the process of holding a sidewalk sale had been
informed by a patrol officer that she was in violation of
the ordinance. Mrs. Troxel later became aware that she
could obtain permission to hold a sidewalk sale, but felt
that she could not give the exact time nor date that she
would be holding the sale.
Randy Strong, City Attorney, explained the provisions
of the ordinance to Council and explained that the ordinance
provides that the City Manager may grant permission to hold
a sidewalk sale and if the City Manager refuses a request,
the applicant may appeal to City Council.
Mr. Lanham reported that he had received requests in
the past for permission to hold sidewalk sales and he could
not remember of any such requests being refused. However,
those making application do need to specify the date, time
and place of the proposed sale.
Mrs. Troxel stated that she was unable to specify when
she would be conducting a sale because of the weather.
Council did indicate a willingness
to provide that permission from the city
designee must be obtained for a sidewalk
Attorney explained that the City Manager
someone as his designee administratively
being amended.
to amend the ordinance
manager or his
sale. The City
could appoint
without the ordinance
11008 -5
Minutes of the Regular Meeting - October 8, 1981
Mayor Hutto stated that he felt sure Mrs. Troxel could
obtain permission to hold a sidewalk sale if she applied.
He felt that permission could even be extended in the event
of poor weather.
Mrs. Troxel indicated that she had other matters to
discuss with Council and would appear at a later date.
Hold Public Hearing on Proposed Annexation of an Approximately
62 -Acre Tract Adjacent to and North of Lynchburg -Cedar
Bayou Road and Adjacent to and East of Goose Creek Stream
(7:00 p.m.)
Mayor Hutto called the public hearing to order on the
proposed annexation of an approximately 62 -acre tract
adjacent to and north of Lynchburg -Cedar Bayou Road and
adjacent to and east of Goose Creek Stream. He indicated
that anyone present desiring to speak should sign the register
provided in the hallway, since this register would provide
the speaking order for the hearing.
In response to an inquiry from Council, Mr. Lanham
explained that developers of this area must comply with all
city requirements, including those regarding drainage.
However, this is not necessary for annexation purposes.
Mayor Hutto announced that no one had indicated a
desire to speak at the public hearing on the proposed annexation
of an approximately 62 -acre tract adjacent to and north of
Lynchburg -Cedar Bayou Road and adjacent to and east of Goose
Creek Stream. He inquired if there were persons present who
had failed to register who would like to speak. There was
no response.
The City Manager explained that the proposed annexation
is property that is vacant with the exception of one residence.
The property is located north of Ginger Creek Subdivision
and the annexation includes a portion of Lynchburg -Cedar
Bayou Road, as well as approximately 60 -acres adjacent to
and east of Goose Creek Stream.
One of the requirements of the newly adopted state law
is that a service plan be developed to provide city services
to the area proposed for annexation. This plan has been
developed and a copy is on file in the City Clerk's office.
This annexation is being requested by the owners of the
property.
Mayor Hutto announced that all present had ample
opportunity to testify and declared the public hearing to be
closed.
Councilman Johnson reminded Council that this particular
tract is located in close proximity to the Coady landfill
which is being utilized as a police shooting range. He felt
that there would be the definite possibility of complaints
from residents of this area after development. He wanted to
go on record as supporting the police range, as long as no
lives were in danger since city funds have been expended in
this regard.
11008 -6
Minutes of the Regular Meeting - October 8, 1981
Consider Proposed Ordinance, Second and Final Reading on
Annexation North of Massey Tompkins Road
The proposed ordinance, if adopted, will complete
annexation of property north of Massey Tompkins Road which
property was shown on a map in the Council Chamber. The
area is a largely developed area north of Massey Tompkins
between Chaparral Village and Whispering Pines. The proposed
annexation was approved on first reading. The Administration
recommended approval of the ordinance on second and final
reading to complete annexation.
Councilman Johnson moved for adoption of the ordinance;
Councilman Simmons seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks, Fuller and Cannon
Mayor Hutto
Nays: None
ORDINANCE NO. 3213
AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY
LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF
PROPERTY NORTH OF MASSEY TOMPKINS ROAD, WHICH SAID TERRITORY
LIES ADJACENT TO AND ADJOINS THE PRESENT BOUNDARY LIMITS OF
THE CITY OF BAYTOWN, TEXAS.
Consider Proposed Ordinance, Accepting Dedication of a 10 to
17 Foot Wide Strip of Land Along Beaumont Street
A map had been placed in the Council Chamber to indicate
the offset in right of way which Barcelona Enterprises has
agreed to dedicate to the city. At the time Colony Madrid
was platted, the intent was to dedicate this land to the
city, but through an oversight this was not accomplished.
Barcelona Enterprises is offering to dedicate a 10 to 17
foot wide strip of land along Beaumont Street to straighten
the right of way. The city could conceivably need this
right of way in the future for utility purposes. The only
obligation that the city will incur is to keep the property
mowed. The Administration recommended approval of the
ordinance.
Councilman Philips moved for adoption of the ordinance;
Councilwoman Wilbanks seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks, Fuller and Cannon
Mayor Hutto
Nays: None
ORDINANCE N0. 3234
AN ORDINANCE ACCEPTING THE STREET EASEMENT DEDICATION BY
BARCELONA ENTERPRISES; DIRECTING THE CITY CLERK TO FILE SAID
DEDICATION WITH THE COUNTY CLERK OF HARRIS COUNTY, TEXAS;
AND PROVIDING FOR THE EFFECTIVE DATE HEREOF.
11008 -7
Minutes of the Regular Meeting - October 8, 1981
Consider Proposed Ordinance, Approving Payment to Harris
County for Improvements to Ponderosa Street
Council discussed this matter at the last Council
meeting when a petition was received from residents of
Craigmont and Ponderosa requesting that Ponderosa Street at
its intersection with Baker Road be lowered to alleviate
flooding of that area. The Administration contacted county
representatives in this regard and the county has agreed to
add this work to the county contract now in progress on
Baker Road for the amount of Four Thousand Seven Hundred
Eighty -one and No /100 ($4,781) Dollars. The proposed
ordinance authorizes payment of $4,781 to Harris County for
this work. The county will then authorize the Baker Road
contractor to perform the work. The Administration recom-
mended approval of the ordinance.
Councilman Fuller moved for adoption of the ordinance;
Councilman Johnson seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks, Fuller and Cannon
Mayor Hutto
Nays: None
ORDINANCE NO. 3235
AN ORDINANCE APPROVING A PROPOSAL BY HARRIS COUNTY TO REBUILD
A PORTION OF PONDEROSA STREET; AUTHORIZING PAYMENT OF
$4,781.00 TO HARRIS COUNTY; AND PROVIDING FOR THE EFFECTIVE
DATE HEREOF.
Consider Proposed Resolution, Consenting to Creation of
Harris County Municipal Utility District No. 213
The Administration has received requests from owners of
approximately 700 acres of land located at the northwest
corner of Wallisville and Garth Road. There was a large map
on display in the Council Chamber which depicted both planned
and existing utility districts north of the city. This 700
acres of land is within City of Baytown extraterritorial
jurisdiction and therefore, the owners are required to seek
approval of City Council prior to formation of a utility
district. Petitioners have agreed to the conditions that
Baytown has imposed on organizers of utility districts for
the past several years with respect to issuance of bonds and
compliance with city regulations. What the petitioners are
requesting for this 700 acres is consistent with what has
been requested in several other cases. The Administration
is prepared to address the possibilities of this kind of
development further when Item No. 12 is discussed.
Randy Strong, City Attorney, in response to an inquiry
from Council explained that terms of the resolution granting
formation provide types of bonds, purposes that those may be
issued for, interest rates, and whether those bonds may be
purchased on a refunding basis. This is primarily aimed at
some time in the future when the City of Baytown may desire
to annex that area. The city desires to insure that the
bonds will be such that if the city desires, those bonds may
be paid off. The bonds are redeemable after 15 years.
Plans and specifications of all water, sewer and drainage
facilities must be submitted to the Director of Public Works
for the City of Baytown approval. The reason for this is
that many times the districts request services from the
11008 -8
Minutes of the Regular Meeting - October 8, 1981
city; therefore, the city needs assurance that those facilities
will be constructed to city standards.
The resolution also provides that the district will
agree to employ a sewerage plant operator holding a valid
certificate of competency issued under the direction of the
Texas State Health Department. Many time districts have
their own plant and the city requires that a licensed person
be employed to operate such plant according to state and
city requirements.
Another provision of the resolution is that prior to
the sale of any lot or parcel of land, the owner or developer
of the land included within the limits of the district will
obtain the approval of the Planning Commission of the City
of Baytown.
This information is furnished as part of the district's
bond perspectus. Therefore, the commitment is not only to
the City of Baytown, but to the district's bond holders as
well.
The Administration recommended approval of the resolution.
Mr. Lanham pointed out that adoption of the resolution is
not a decision that the district will own and operate its
own water treatment plant or sanitary sewer facility.
Probably, the developers will want to speak to the city
about providing those services.
Mayor Hutto pointed out that formation of this district
could only be beneficial to the City of Baytown because
Baytown will still maintain control. At present, the owners
wish to form the district, but there are no immediate plans
to develop the district. This will not restrict the city in
any fashion because of the ability of the city to annex the
area if the need should arise.
Councilman Fuller moved for adoption of the resolution;
Councilman Johnson seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks, Fuller and Cannon
Mayor Hutto
Nays: None
RESOLUTION NO. 790
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, GRANTING CONSENT AS PROVIDED BY TEXAS REVISED CIVIL
STATUTES ARTICLE 970a, TO THE FORMATION OF A MUNICIPAL
UTILITY DISTRICT UNDER THE AUTHORITY OF SECTION 54.016,
TEXAS WATER CODE, TO BE KNOWN AS HARRIS COUNTY MUNICIPAL
UTILITY DISTRICT NO. 213, AND EMBRACING WITHIN ITS BOUNDARIES
697.0651 ACRES, MORE OR LESS, IN HARRIS COUNTY, TEXAS, SAID
AREA BEING HEREIN MORE PARTICULARLY DESCRIBED BY METES AND
BOUNDS IN EXHIBIT "A" ATTACHED HERETO, UPON THE CONDITIONS
AND PROVISIONS HEREIN STATED.
11008 -9
Minutes of the Regular Meeting - October 8, 1981
Consider Proposed Ordinance, Calling Two (2) Public Hearings
On Proposed Annexation of Raven Way Subdivision and
Adjacent Land
Recently, Council completed annexation of Raven Way
Subdivision and a small adjacent parcel. During the typing
process on the field notes, a portion of the field notes
were inadvertently erased. Therefore, it is necessary to
reinstitute the entire process which means that two (2)
public hearings must be held. This is an area where there
are no buildings; therefore, Council will need to hold the
hearing to be held in the area proposed for annexation in
the open. The proposed ordinance calls for two (2) public
hearings to be held October 22. One hearing will be held at
5:30 p.m. at a point on the west side of the Southern Pacific
Railroad right of way, 250 feet northeast of Massey Tompkins
Road and the second hearing will be held at 7:00 p.m. in the
Council Chamber. It will be necessary for Council to hold a
special meeting to complete annexation on the two pending
parcels now being considered - -Raven Way Subdivision and
adjacent parcel, as well as the approximately 62 -acre tract.
The Administration recommended approval of the ordinance.
Councilwoman Wilbanks moved for adoption of the ordinance;
Councilman Philips seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks, Fuller and Cannon
Mayor Hutto
Nays: None
ORDINANCE NO. 3236
AN ORDINANCE SETTING A DATE, TIME AND PLACE FOR THE PUBLIC
HEARINGS ON THE PROPOSED ANNEXATION OF RAVEN WAY SUBDIVISION
AND ADJACENT LAND; DIRECTING THE PREPARATION OF A SERVICE
PLAN; AUTHORIZING AND DIRECTING THE CITY CLERK TO PUBLISH
NOTICE OF SUCH PUBLIC HEARINGS; AND PROVIDING FOR THE EFFECTIVE
DATE HEREOF.
Consider Proposed Ordinance, Authorizing Final Payment
and Acceptance to Construction of Water and Sewer Lines
to San Jacinto Mall and Lake MUD
The water and sanitary sewer lines to San Jacinto Mall
and Lake MUD were completed and placed into service several
months ago. However, there was an agreement between R. T.
Bishop Company and the Garth Road contractor that R. T.
Bishop would come back in and reshape the drainage ditches
after the road contractor completed the work. For this
reason, $10,470 was withheld from payment to R. T. Bishop.
R. T. Bishop has since reshaped the drainage ditches and
satisfactorily completed testing the line. The Administra-
tion recommended that the work be accepted and that final
payment be authorized.
Councilman Simmons moved for adoption of the ordinance;
Councilman Johnson seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks, Fuller and Cannon
Mayor Hutto
Nays: None
11008 -10
Minutes of the Regular Meeting - October 8, 1981
ORDINANCE NO. 3237
AN ORDINANCE AUTHORIZING FINAL PAYMENT TO R. T. BISHOP
CONSTRUCTION CO., FOR THE CONSTRUCTION OF THE WATER AND
SEWER LINES TO SAN JACINTO MALL AND LAKE MUD; AND PROVIDING
FOR THE EFFECTIVE DATE HEREOF.
Consider Proposal of Langford Engineering Company for Updating
Wastewater System Master Plan
In accordance with Council instructions, the Administration
requested that Langford Engineering Company submit an estimate
of the engineering costs for updating the city's 1965 Waste-
water System Master Plan. Mr. Langford was asked to include
in the overall service area both the area included in the
original study, plus the area north of IH -10 to Wallisville
Road. Mr. Langford submitted a proposal in which services
to be performed.were detailed.
Since several requests have been received from utility
districts in the vicinity of Garth Road and IH -10, Langford
Engineering was asked to include in their proposal an
interim report which will develop capital costs per gallon
for wastewater treatment and conveyance from the areas where
development is being proposed to the West District Wastewater
Treatment Plant.
The proposal includes an estimate of man hours required
for the project, the methods for computing the cost, and an
indication that the engineering fee will not exceed $39,500.
The interim report is to be completed within four (4) weeks
and the final report will take approximately 5 1/2 months to
complete.
The interim report will furnish Council with the
information necessary to determine what the buy -in costs
would be to municipal utility districts desiring city sewer
services. As a result, if the city accumulates enough money
from these various entities, soon after the completion of
the West District Sewerage Treatment Plant, an expansion of
the plant can be considered. What happens north of the city
has an indirect affect on quality of life in Baytown.
If the city can recoup capital expenditures for plant
construction, the monthly charges which will be paid by
persons residing outside the city limits will be sufficient
to cover plant operations.
At some point, City Council will need to determine if
the City of Baytown will develop a policy of providing sewer
service to entities outside the city limits and if so, under
what requirements will those services be provided.
In response to inquiry from Council, Mr. Langford
explained that the study will include an update in the
existing system which will take into account changes in land
use. The study will encompass the area bounded by Cedar
Bayou on the east, Wallisville Road on the north, Thompson
Road and Burnett Bay on the west and the city limits on the
south. This area includes the extreme west of the West
District and the extreme east of the East District and along
the Houston Ship Channel on the south.
11008 -11
Minutes of the Regular Meeting - October 8, 1981
Langford En ineering Company has indicated that time
for services would be charged out on actual time spent with
the provision that the maximum that the study would cost is
$39,500. Bond money would be used to pay for costs of the
study. The Administration requested authorization for
Langford Engineering Company to perform the engineering
study to update the Wastewater System Master Plan.
Councilman Fuller moved to authorize Langford Engineer-
ing Company to perform the engineering study to update the
Wastewater System Master Plan. Councilman Philips seconded
the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks, Fuller and Cannon
Mayor Hutto
Nays: None
Consider Plans and Authorization to Advertise for Bids
for Contract No. 2, West District Sewer Improvement
Program
The West District Sewer Improvement Program is divided
into four contracts. Contract 1, which is currently in
progress, includes the West District Sewerage Treatment
Plant and the Lakewood Lift Station. Contract 2 will
include collection system line grouting and manhole repair.
Contract 3 will include the sewerage conveyance system and
effluent force main. Contract 4 will include rehabilitation
of the collection system, including sliplining and point
repair. The Administration has received authorization from
the Texas Department of Water Resources to proceed with
advertising for bids for Contract 2. The estimated con-
struction cost for this phase of the program is $533,115.
City Council at a previous meeting had reviewed the plans
for the entire program. The engineers are prepared to
advertise for bids to be received November 12 if Council
approval is received.
Mr. Langford explained that the reason for letting the
contract on the collection system line grouting and manhole
repair first was that if conditions are worse than anticipated,
the funds will not be expended for grouting. Instead, the
sliplining portion of the program will be instituted.
Mr. Langford emphasized that there are no plans to
perform any work on service lines. New service lines are
covered by ordinance and are installed accordingly. However,
the old service lines do present problems, but these are on
private property and up to the property owner to correct.
Councilman Philips moved to approve the plans and
authorize Langford Engineering Company to advertise for bids
for Contract No. 2, West District Sewer Improvement Program.
Councilwoman Wilbanks seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks, Fuller and Cannon
Mayor Hutto
Nays: None
11008 -12
Minutes of the Regular Meeting - October 8, 1981
Consent Agenda
Mayor Hutto reminded Council that unless Council desired
to remove an item from the Consent Agenda, all items would
be considered as one item.
Councilman Johnson commented that it seemed that the
Community Development Rehabilitation projects continue to
escalate in costs.
Bill Cornelius, Director of Planning and Traffic,
explained that one reason for this is that in the beginning,
the homes with minimal damages were improved. Now persons
with more extensively damaged homes are making application
for aid under the program. He explained that presently the
city is working under a three -year plan which specified that
a certain number of homes would be considered for repair
during that period. That three -year period will be phased
out with this grant and the Administration will need to
prepare a plan for the next three -year program.
Council requested that the Administration report on the
Community Development Rehabilitation Program in the future
and that photos of previous projects be furnished.
Mr. Lanham explained that this has been a very successful
program and this particular program is a requirement to
receive Community Development funding.
Councilwoman Wilbanks encouraged Council to make on
site inspection on some of these residences prior to improvements
to get a first -hand view of what improvements are required.
Mr. Lanham explained that with regard to the applicants,
the Administration does receive authority to verify bank
deposits and other information. There have been applications
that were refused.
Council acknowledged that this program is very difficult
to administer due to the nature of the program. For this
reason, Council felt if the Administration could furnish
Council with more background information concerning the
program, Council would be better equipped to respond to
inquiries.
The consent agenda was considered as set forth in the
agenda packet as follows:
a. Bids were received on September 29 for a lawn
mower tractor for the Parks and Recreation Depart-
ment to replace one which was stolen. Four bids
were received and the bid of Jim Ball International
for $2,900 is low. 'A bid tabulation is enclosed.
Our insurance company has agreed to pay $1,950
towards the purchase of a new tractor. The tractor
that was stolen was a 1978 International Cub
Cadet.
We recommend approval of Proposed Ordinance No.
11008 -6, awarding the bid to the low bidder.
b. Bids were received on September 24 for our estimated
needs for gasoline and diesel fuel for the next
twelve months. Four bids were received and a
tabulation of those bids is included in the packet.
The low bidder was O'Rourke Distributing Company
and this company proposes to supply Arco products.
11008 -13
Minutes of the Regular Meeting - October 8, 1981
We recommend approval of Proposed Ordinance No.
11008 -7, awarding the bid to the low bidder.
C. Bids were received on September 30 for the annual
traffic paint contract. Three bids were received
and a copy of the tabulation is included in the
packet. The low bidder with a bid of $12,480 is
Glidden Coatings.
We recommend approval of Proposed Ordinance No.
11008 -9, awarding the bid to Glidden Coatings.
d. Bids were received on September 29 for the reha-
bilitation of a house at 905 Largo under the
Community Development Rehabilitation Program.
Repairs include leveling concrete foundation,
repair porch, install deadbolt locks, repair
screen doors, repair windows, repair screens and
window sills, install breaker box and paint
exterior, repair kitchen and den floors, repair
water damaged ceilings in kitchen and den, repair
kitchen and bathroom plumbing, paint interior,
install insulation, install smoke alarms. Two
bids were received and a tabulation of the bids is
included in the packet. The low bid is that of Ed
Shook for $9,890. The Community Development
Advisory Committee has recommended approval.
We recommend approval of Proposed Ordinance No.
11008 -9, awarding the contract to Ed Shook.
Councilwoman Wilbanks moved for adoption of the Consent
Agenda Item Nos. 14a through 14d; Councilman Simmons seconded
the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks, Fuller and Cannon
Mayor Hutto
Nays: None
ORDINANCE NO. 3238
AN ORDINANCE ACCEPTING THE BID OF JIM BALL INTERNATIONAL FOR
THE PURCHASE OF A LAWN MOWER TRACTOR AND AUTHORIZING THE
PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWO THOUSAND
NINE HUNDRED & N01100 ($2,900.00) DOLLARS.
ORDINANCE NO. 3239
AN ORDINANCE ACCEPTING THE BID OF O'ROURKE DISTRIBUTING
COMPANY FOR THE ANNUAL GASOLINE AND DIESEL FUEL CONTRACT AND
AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF
FOUR HUNDRED NINE THOUSAND FOUR HUNDRED TWENTY FIVE & N01100
($409,425.00) DOLLARS.
ORDINANCE NO. 3240
AN ORDINANCE ACCEPTING THE BID OF GLIDDEN COATINGS FOR THE
ANNUAL TRAFFIC PAINT CONTRACT AND AUTHORIZING THE PAYMENT BY
THE CITY OF BAYTOWN OF THE SUM OF TWELVE THOUSAND FOUR
HUNDRED EIGHTY & N01100 ($12,480.00) DOLLARS.
11008 -14
Minutes of the Regular Meeting - October 8, 1981
ORDINANCE NO. 3241
AN ORDINANCE AWARDING THE CONTRACT FOR A COMMUNITY DEVELOPMENT
REHABILITATION PROJECT 81 -04 -02 TO ED SHOOK BUILDING CONTRACTORS,
INC., FOR THE SUM OF NINE THOUSAND EIGHT HUNDRED NINETY &
N01100 ($9,890.00) DOLLARS.
For bid tabulations, see Attachments A through D
respectively.
Consider Appointment to Clean City Commission
Councilman Simmons moved to appoint J. P. Ferris to the
Clean City Commission to serve out the term of Norma Porras
who had recently resigned that post. Councilman Fuller
seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks, Fuller and Cannon
Mayor Hutto
Nays: None
Consider Appointment to Mechanical Board
That appointment will be made at a future meeting.
Appointment of Larry Patterson, Assistant City Manager
Fritz Lanham, City Manager, requested Council confirmation
of the appointment of Larry Patterson to the post of Assistant
City Manager of the City of Baytown to be effective October
9 with a salary of $33,000 per year. Mr. Lanham explained
that he had interviewed 11 applicants of the 50 resumes
which had been received. Mr. Patterson has a Masters Degree
in Public Administration from Sam Houston State University.
He has been employed with the city since 1976 as Personnel
Director which means he is thoroughly familiar with the
organization and community. He has performed his duties in
an exemplary fashion and has been performing some of the
duties of the previous assistant.
Councilman Simmons moved to confirm the appointment of
Larry Patterson as Assistant Ciy Manager at an annual salary
of $33,000. Councilman Philips seconded the motion. The
vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks, Fuller and Cannon
Mayor Hutto
Nays: None
Congratulations were extended to Mr. Patterson by Mayor
Hutto on behalf of City Council.
Ad j ourn
There being no further business to be transacted, the
meeting was adjourned.
'Eileen-P. Hall, City Clerk
.j..'.T.� c: 1.r1i1�V MOWER TRr \CTOR
Q jp. G si9 -�s
DQ7-�: Scl�temba r 29 , 1981
TEM
QTY
DESCR1PT10N
_
1
1 each
�
� LAiVri AtOWER TRACTOR
per specifications
i
� +lake /Alodel
�
Dclivcr, A.I.. 0.
i
U
cd '
� `
�
t
t
GROSS TOTAL
HESS DISC.
NET IOTA L
city o� �,�r t�ow�v
B1D TABULATION
3�im Ball Internation• 1 Trin' _Y�llsy__ Lansdowne- 1`9ood iVatson Dist. :o
����X ND 0 UN17 EXTENDED UNf T "� 7 LADED
UNIT EXTENDED UNJT OCToNOEO DAfr'F I PRfGE_ P.RtrE
$ 2,900.00
IHC 582 FORD 165
i ••
1 day i � 1S days
$ 3,630.00 � � $ 4,550.00 l i$ 4,711.00
FORD 165 110i�'ARD I
60K18
30 days 7 days i
I
� f
T1 TL E: .�.�NUAL GASOLINE AND DIESEL FUEL CONTRACT
O. 319 -77
-�-�--• 5cl�t��mbcr '�l, 1951
[� r� ! L"
�7�Ej:�1� QTY DESCRIPTION
�M� ,1NNUAL GASOLINE r'WD DIESEL
FUEL CONTRACT
i per specifications
1 '(00,000 gal Regular t.eaded Gasoline
lirand \ame
��00,000 gals Regular Unleaded Gasoline
� 3rand Name
ra �
- 3 50,000 gal Premium Unleaded Gasoline
� Brand Namc •
a�
� a .x5,000 gal Diesel No. 2
� Brand Name
� I '
� 'TOTAL BID:
DELIVERY A.R.O.
l
I
GITY OF• B�Y�i"0Vv'��
BID TA6ULAT10lV
O'Rourke Dist. Co. Exxon Co. U.S.A. om o G ;-= �- --�
UN17 ExTErvDEO Un11T EXrFNOEO UNIr x NO o UNIT Ex'TEND D Utr� � _XT,.lvD�D
r f' (' �
PRrCE P `
$1.035 $103,500.00 $1.046 $104,600.00 $1.049 $104,900.0 $1.057
ARCO EXXON CHARTER GULF j
Ii � I
$1.075 ($215,000.00 $1.'086 $217,200.00 $1.089 $217,800.00 $1.097
ARCO EXXON LaGLORI GULF
$1.129 $ 56,450.00 $1.126 $ 56,300.00 $1.139 $ 56,950.00 $1.145
ARCO EX \ON PETROMA GULF
$0.985 $ 34,475.00 $1.027 $ 35,945.00 $1.037 $ 36,295.00 $1.020
ARCO EXXON PHILLIP �• GULF
$105,700.00 I
$219,400.00
$ 57,350.00
'$ 35,700.00
1$409,425.00 $414,045.00 � $415,945.00 !$418,150.00
2 days i 2 days 1 dap 2 days
GROSS TOTAL � '•
LESS DISC.
NET TOTAL _
-rf7 -L E: :\:GNU, \L •rR: \1�t�tC Pr \IN'r CONTRACT
519 -7�
8 f D � --�
i�i� + E: 5c � tcmbc r 3U 1951
r .ae� -�.... �__
�!TL -;:�;�
_ _ - _ _ 1
OTY
DESCRIPTIO�i
{ '
-- -- '-- �
_ - -�
ANNUAL 'I'lL \I�PI(: PAINT CONTRACT
t,
per spccificatioi�
1, '
600 {;.11�
II'1lLtC 'I'1'aff1C Pal11t
�
'Trade Name
2.
1,2()p ga.!
Yellow Traffic Paint
i
Trade Name
U la. i
C�00 gill.
Alternate 3�'}titc Traffic Paint
Z'rcde (�amc �
�
,
� 2a.
1,200 gal.
t \Ite rnatc Yellow Traffic Paint
.�
Trade Name
U
cd �
'
'I'0•I'AL 1310
I
I
Delivery A.R.O.
i'
GROSS TOTA L
LESS DISC.
IVET TOTA L
� �r
clrY o�- a,�y•T0��1v ���
B1D TABULAT1OIV = c
.�
. 1p�
Glidden Coatings
UN17 EXTENDED UNl i
PRICE _
$ G. 40 $ 3,840.00
Glidden .
$ �.to 1 � s,Gao.00
Glidden'
$12,480.00
10 days
GDc
�- � r
Barbee Paint --
NDEO UN17 Xrt�G 0 UNIT EXTENDED UN1r `�
S1 � F � "°�
$ 13.55 $ 8,130.00
' 1
Napko e
$ 13.55 $1G,2G0.00
Napko
$ 7.25 $ 4,350.00
Prismo
$ 7.40 $ 8,880.00
Prismo
i
$13,230.00 $24,390.00 � �
� '
Sdas � �
30 days Y � 1,
I i
�4 I
3Zr-c-)
,M^ x
cn
<DnO
r
W
Attachment "D"
7%
CJ
O
0001—
cn r r•
i r+
ror�
0 A r+
an o 0
O N
T
O
I~
N
W
QQ
b
0
u.
0
r,•
tss
�o
0
0
0
r
W
Co
O
O
r�
y /
n
0
a
Ian
0
0
x
D
!0 1
C
n �
"t I
N '
t7 1
to
Co
rn
r•
r.•
O
J
F••
In
0
O
v
W
c�
rD
D -<
�O
C
11008 -1
MINUTES OF THE SPECIAL MEETING
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
October 8, 1981
The City Council of the City of Baytown, Texas, met in
special session on Thursday, October 8, 1981, at 5:30 p.m.
at the northeast corner of the intersection of Goose Creek
Stream at Lynchburg -Cedar Bayou Road with the following
attendance:
Fred T. Philips
Jimmy Johnson
Perry M. Simmons
Mary E. Wilbanks
Emmett O. Hutto
Fritz Lanham
Randy Strong
Eileen P. Hall
Absent: Roy L. Fuller
Allen Cannon
Councilman
Councilman
Councilman
Councilwoman
Mayor
City Manager
City Attorney
City Clerk
Councilman
Councilman
The meeting was called to order with a quorum present
and the following business was conducted:
Hold Public Hearing on Proposed Annexation of an Approximately
62 -Acre Tract of Land Adjacent to and North of Lynchburg -
Cedar Bayou Road and Adjacent to and East of Goose Creek
Stream (5:30 p.m.)
Mayor Hutto opened the public hearing on the proposed
annexation and announced that anyone present desiring to
speak should register on the form held by the City Manager.
The City Manager indicated by map the boundaries of the
proposed annexation and explained that the developers of
this tract had requested this annexation. The developers
are aware that enlargement of lift stations will be required
and that this enlargement cost will be their responsibility.
The city staff has developed a service plan to service the
area being proposed for annexation, which plan includes
water, sewer, fire and police services. A copy of that plan
is on file with the City Clerk to be viewed by any interested
party.
Mayor Hutto inquired if anyone present desired to
speak. No one present voiced a desire to speak, nor had
anyone indicated a desire to speak by signing the register.
Therefore, Mayor Hutto declared the public hearing to be
closed.
-S,2 -�- P. W""
Eileen P. Hall, City Clerk