Loading...
1981 10 08 CC Minutes11008 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN October 8, 1981 The City Council of the City of Baytown met in regular session on Thursday, October 8, 1981, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following attendance: Fred T. Philips Councilman Jimmy Johnson Councilman Perry M. Simmons Councilman Mary E. Wilbanks Councilwoman Roy L. Fuller Councilman Allen Cannon Councilman Emmett 0. Hutto Mayor Fritz Lanham City Manager Randy Strong City Attorney Eileen P. Hall City Clerk The meeting was called to order with a quorum present and the invocation was offered, afterwhich the following business was transacted: Minutes Councilman Philips moved to approve the minutes for the meetings held September 17 and September 24, 1981. Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None Awards for Fire Prevention Week Posters In conjunction with Fire Prevention Week activities, Fire Prevention Poster Contests were held at the schools. Winners of the various divisions were present and were presented with trophies for their entries. Posters of these winners will be presented at a contest of the Gulf Coast Firemen's District in Needville in March. Winners from that contest will be entered in the state contest to be held in Abilene in the summer and those winners will have their work displayed at the Firemen's Museum in Grand Prairie for one year. With regard to fire prevention activities, Councilman Johnson requested that the administration report to Council on the procedures followed with regard to inspection of and regulations that day care centers are required to meet concerning fire prevention. 11008 -2 Minutes of the Regular Meeting - October 8, 1981 Receive Petitions The City Manager stated that Council had been furnished with one page from a petition that had been received by the City Clerk a few days ago. The petition contains the signature of approximately 680 persons. The petiton is based on City of Baytown Charter, Article X, Initiative, Referendum and Recall. The Charter provides that an initiative ordinance may be presented to the City Council by petition signed by qualified electors of the city equal to at least twenty -five (25 %) percent of the number of votes cast at the last regular municipal election. The required number of signatures to validate the petition is 349. The City Clerk has twenty (20) days to determine the sufficiency of the petition and report her findings to City Council. Mrs. Hall has indicated that this process will be completed in time to present the petition to Council at the October 22 meeting. Council was furnished with a memorandum from the City Attorney's office indicating the steps then required by the Charter to handle an initiative petition. Therefore, the Administration expects to have an item on the next Council agenda for formal presentation of this petition. City Manager's Report Bond sale - Bond sale has been scheduled for 6:30 p.m. on October 15. Standard and Poors has issued a rating of AA -minus which is an increase from A -plus; Moody's had issued a rating from A -1 to AA. The Administration has been working toward an AA rating for several years. Response to DeZavala Neighborhood Council Petition - The Administration had furnished Council with its response to the DeZavala Neighborhood Council's petition. Under Phase I, Directors of Health, Inspection, Solid Waste and Clean City Coordinator will meet with the City Manager to plan increased effort in enforcement of ordinances for East Baytown, Leger, and Airhart Subdivisions. Each director will submit a report on these efforts to the City Manager by November 15. Under Phase II, the Clean City Commission will hold a Trash Transfer Day in conjunction with Community Development which will be publicized in these neighborhoods. Trash Transfer Day will encourage the disposal of lumber and other building materials not normally collected by Solid Waste. A bilingual flyer will be prepared to be placed on each home and apartment door in the areas specified by the De Zavala Neighborhood Council, which flyer will explain the laws and applicable fines regarding trash, solid waste handling, junk cars, weeds, etc. It will be printed on official city letterhead and signed by the City Manager. Phase 3 will consist of development of a Neighborhood Litter Watch similar to those already in place in the Clean City System cities of Atlanta and New Orleans. Under Phase 4, the Clean City Coordinator will develop slide show presentations on proper garbage and trash practices to be shown for school and church groups. Also, a new ordinance digest for city- wide distribution will be developed. The Administration will keep Council advised of progress being made and hopefully with the help of interested citizens of the area, changes can be effected. 11008 -3 Minutes of the Regular Meeting - October 8, 1981 Harris County Appraisal District - At a recent meeting, Council indicated that it favored a phase -in approach with regard to the Harris County Appraisal District assuming appraisal functions. More than a majority of the taxing units have adopted the phase -in plans for the appraisal district to assume the appraisal function; therefore, that will become a reality. East District Sewer System Improvement Program - The Administration has been notified by the contractor that all installation of the sanitary sewer lines and connections in Whispering Pines, Chaparral and Kings Bend have been completed. Therefore, the lift stations in those areas can be taken out of service. These will be removed and the final inspections for this work is scheduled for Monday. Sliplining - The sliplining contractor on Kilgore Road has cleaned the line. Liner is on site in preparation for pulling said liner into the defective line. Raccoon Road Water and Sewer Lines - These lines are in place and general cleanup is in progress. This project should be completed very soon. 1981 Street Improvement Program - Asphalt work remains to be completed on Kansas. After this work is completed, the entire Kansas Street project will be completed. Drainage - Crews continue to make good progress toward completion of drainage projects. Goose Creek Drive Project is approximately ninety -five (950) percent complete. The project at Gaillard and West Sterling is complete. A ditch north of St. James House, east of Bayway Drive and north of Baker Road has been cleaned. This is not the major work planned for that ditch. Work on the railroad ditch between Pine Street and Airhart which was performed by city crews has been completed. This work was part of a Community Development Project. Harris County Flood Control District - Harris County Flood Control District forces have improved the east fork of Goose Creek Stream, both north and south of Rollingbrook Drive. Ditch in vicinity of Bob Smith and McKinney - City crews have cleaned out the ditch in this area along the culverts. The problem at Spur 201 near the railroad track where there is a cave -in will be included on the upcoming drainage priority program. Crockett School Sidewalk - Work on the sidewalk has been completed; however, there is work remaining to make the area along the sidewalk more attractive. This work will be accomplished as soon as the weather permits. Questions Regarding City ?Manager's Report Councilman Fuller requested that Council be furnished with an update concerning post office facilities. Councilman Philips responded to the Administrative program for the DeZavala Neighborhood Council petition. He stated that the proposals are good, but in that connection, he requested that the Administration develop some method to measure improvements. Councilman Philips stated that this is an excellent device by which the City of Baytown can test its ability as an organization to make progress. Councilman 11008 -4 Minutes of the Regular Meeting - October 8, 1981 Philips stated that this is an excellent opportunity for the city to show that it can recognize a problem and resolve that problem. Mr. Lanham commented that this is also a good opportunity to show how partnership between the city and interested citizens in the community can make improvements. Councilman Fuller also inquired concerning the status of the cable television system in Baytown. He stated that he had a number of requests in this regard and would like to receive a report. Mr. Lanham stated that the company has purchased land and equipment is being delivered. The Manager of the cable television system in Baytown will be requested to report to Council. Councilman Philips stated that he had a serious matter to mention. He related a set of circumstances that could have resulted in an explosion in a new home at 3800 Del Oro. Therefore, Councilman Philips requested that the Administration review procedures whereby gas devices are approved. Councilman Johnson requested that the Administration check a drainage problem in the vicinity of 148 Bayshore. The resident at that location has been having difficulties with water backing up through the commodes into the house. Mrs. Dorothy Troxel Will Appear Mrs. Dorothy Troxel appeared to request Council to review Section 26 -1, Obstructing sidewalks, alleys, streets, etc. -- Prohibited; notice to remove, of the Code of Ordinances of the City of Baytown. Mrs. Troxel related that she had been completely unaware of the existence of the ordinance and in the process of holding a sidewalk sale had been informed by a patrol officer that she was in violation of the ordinance. Mrs. Troxel later became aware that she could obtain permission to hold a sidewalk sale, but felt that she could not give the exact time nor date that she would be holding the sale. Randy Strong, City Attorney, explained the provisions of the ordinance to Council and explained that the ordinance provides that the City Manager may grant permission to hold a sidewalk sale and if the City Manager refuses a request, the applicant may appeal to City Council. Mr. Lanham reported that he had received requests in the past for permission to hold sidewalk sales and he could not remember of any such requests being refused. However, those making application do need to specify the date, time and place of the proposed sale. Mrs. Troxel stated that she was unable to specify when she would be conducting a sale because of the weather. Council did indicate a willingness to provide that permission from the city designee must be obtained for a sidewalk Attorney explained that the City Manager someone as his designee administratively being amended. to amend the ordinance manager or his sale. The City could appoint without the ordinance 11008 -5 Minutes of the Regular Meeting - October 8, 1981 Mayor Hutto stated that he felt sure Mrs. Troxel could obtain permission to hold a sidewalk sale if she applied. He felt that permission could even be extended in the event of poor weather. Mrs. Troxel indicated that she had other matters to discuss with Council and would appear at a later date. Hold Public Hearing on Proposed Annexation of an Approximately 62 -Acre Tract Adjacent to and North of Lynchburg -Cedar Bayou Road and Adjacent to and East of Goose Creek Stream (7:00 p.m.) Mayor Hutto called the public hearing to order on the proposed annexation of an approximately 62 -acre tract adjacent to and north of Lynchburg -Cedar Bayou Road and adjacent to and east of Goose Creek Stream. He indicated that anyone present desiring to speak should sign the register provided in the hallway, since this register would provide the speaking order for the hearing. In response to an inquiry from Council, Mr. Lanham explained that developers of this area must comply with all city requirements, including those regarding drainage. However, this is not necessary for annexation purposes. Mayor Hutto announced that no one had indicated a desire to speak at the public hearing on the proposed annexation of an approximately 62 -acre tract adjacent to and north of Lynchburg -Cedar Bayou Road and adjacent to and east of Goose Creek Stream. He inquired if there were persons present who had failed to register who would like to speak. There was no response. The City Manager explained that the proposed annexation is property that is vacant with the exception of one residence. The property is located north of Ginger Creek Subdivision and the annexation includes a portion of Lynchburg -Cedar Bayou Road, as well as approximately 60 -acres adjacent to and east of Goose Creek Stream. One of the requirements of the newly adopted state law is that a service plan be developed to provide city services to the area proposed for annexation. This plan has been developed and a copy is on file in the City Clerk's office. This annexation is being requested by the owners of the property. Mayor Hutto announced that all present had ample opportunity to testify and declared the public hearing to be closed. Councilman Johnson reminded Council that this particular tract is located in close proximity to the Coady landfill which is being utilized as a police shooting range. He felt that there would be the definite possibility of complaints from residents of this area after development. He wanted to go on record as supporting the police range, as long as no lives were in danger since city funds have been expended in this regard. 11008 -6 Minutes of the Regular Meeting - October 8, 1981 Consider Proposed Ordinance, Second and Final Reading on Annexation North of Massey Tompkins Road The proposed ordinance, if adopted, will complete annexation of property north of Massey Tompkins Road which property was shown on a map in the Council Chamber. The area is a largely developed area north of Massey Tompkins between Chaparral Village and Whispering Pines. The proposed annexation was approved on first reading. The Administration recommended approval of the ordinance on second and final reading to complete annexation. Councilman Johnson moved for adoption of the ordinance; Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3213 AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF PROPERTY NORTH OF MASSEY TOMPKINS ROAD, WHICH SAID TERRITORY LIES ADJACENT TO AND ADJOINS THE PRESENT BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS. Consider Proposed Ordinance, Accepting Dedication of a 10 to 17 Foot Wide Strip of Land Along Beaumont Street A map had been placed in the Council Chamber to indicate the offset in right of way which Barcelona Enterprises has agreed to dedicate to the city. At the time Colony Madrid was platted, the intent was to dedicate this land to the city, but through an oversight this was not accomplished. Barcelona Enterprises is offering to dedicate a 10 to 17 foot wide strip of land along Beaumont Street to straighten the right of way. The city could conceivably need this right of way in the future for utility purposes. The only obligation that the city will incur is to keep the property mowed. The Administration recommended approval of the ordinance. Councilman Philips moved for adoption of the ordinance; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE N0. 3234 AN ORDINANCE ACCEPTING THE STREET EASEMENT DEDICATION BY BARCELONA ENTERPRISES; DIRECTING THE CITY CLERK TO FILE SAID DEDICATION WITH THE COUNTY CLERK OF HARRIS COUNTY, TEXAS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. 11008 -7 Minutes of the Regular Meeting - October 8, 1981 Consider Proposed Ordinance, Approving Payment to Harris County for Improvements to Ponderosa Street Council discussed this matter at the last Council meeting when a petition was received from residents of Craigmont and Ponderosa requesting that Ponderosa Street at its intersection with Baker Road be lowered to alleviate flooding of that area. The Administration contacted county representatives in this regard and the county has agreed to add this work to the county contract now in progress on Baker Road for the amount of Four Thousand Seven Hundred Eighty -one and No /100 ($4,781) Dollars. The proposed ordinance authorizes payment of $4,781 to Harris County for this work. The county will then authorize the Baker Road contractor to perform the work. The Administration recom- mended approval of the ordinance. Councilman Fuller moved for adoption of the ordinance; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3235 AN ORDINANCE APPROVING A PROPOSAL BY HARRIS COUNTY TO REBUILD A PORTION OF PONDEROSA STREET; AUTHORIZING PAYMENT OF $4,781.00 TO HARRIS COUNTY; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Resolution, Consenting to Creation of Harris County Municipal Utility District No. 213 The Administration has received requests from owners of approximately 700 acres of land located at the northwest corner of Wallisville and Garth Road. There was a large map on display in the Council Chamber which depicted both planned and existing utility districts north of the city. This 700 acres of land is within City of Baytown extraterritorial jurisdiction and therefore, the owners are required to seek approval of City Council prior to formation of a utility district. Petitioners have agreed to the conditions that Baytown has imposed on organizers of utility districts for the past several years with respect to issuance of bonds and compliance with city regulations. What the petitioners are requesting for this 700 acres is consistent with what has been requested in several other cases. The Administration is prepared to address the possibilities of this kind of development further when Item No. 12 is discussed. Randy Strong, City Attorney, in response to an inquiry from Council explained that terms of the resolution granting formation provide types of bonds, purposes that those may be issued for, interest rates, and whether those bonds may be purchased on a refunding basis. This is primarily aimed at some time in the future when the City of Baytown may desire to annex that area. The city desires to insure that the bonds will be such that if the city desires, those bonds may be paid off. The bonds are redeemable after 15 years. Plans and specifications of all water, sewer and drainage facilities must be submitted to the Director of Public Works for the City of Baytown approval. The reason for this is that many times the districts request services from the 11008 -8 Minutes of the Regular Meeting - October 8, 1981 city; therefore, the city needs assurance that those facilities will be constructed to city standards. The resolution also provides that the district will agree to employ a sewerage plant operator holding a valid certificate of competency issued under the direction of the Texas State Health Department. Many time districts have their own plant and the city requires that a licensed person be employed to operate such plant according to state and city requirements. Another provision of the resolution is that prior to the sale of any lot or parcel of land, the owner or developer of the land included within the limits of the district will obtain the approval of the Planning Commission of the City of Baytown. This information is furnished as part of the district's bond perspectus. Therefore, the commitment is not only to the City of Baytown, but to the district's bond holders as well. The Administration recommended approval of the resolution. Mr. Lanham pointed out that adoption of the resolution is not a decision that the district will own and operate its own water treatment plant or sanitary sewer facility. Probably, the developers will want to speak to the city about providing those services. Mayor Hutto pointed out that formation of this district could only be beneficial to the City of Baytown because Baytown will still maintain control. At present, the owners wish to form the district, but there are no immediate plans to develop the district. This will not restrict the city in any fashion because of the ability of the city to annex the area if the need should arise. Councilman Fuller moved for adoption of the resolution; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None RESOLUTION NO. 790 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, GRANTING CONSENT AS PROVIDED BY TEXAS REVISED CIVIL STATUTES ARTICLE 970a, TO THE FORMATION OF A MUNICIPAL UTILITY DISTRICT UNDER THE AUTHORITY OF SECTION 54.016, TEXAS WATER CODE, TO BE KNOWN AS HARRIS COUNTY MUNICIPAL UTILITY DISTRICT NO. 213, AND EMBRACING WITHIN ITS BOUNDARIES 697.0651 ACRES, MORE OR LESS, IN HARRIS COUNTY, TEXAS, SAID AREA BEING HEREIN MORE PARTICULARLY DESCRIBED BY METES AND BOUNDS IN EXHIBIT "A" ATTACHED HERETO, UPON THE CONDITIONS AND PROVISIONS HEREIN STATED. 11008 -9 Minutes of the Regular Meeting - October 8, 1981 Consider Proposed Ordinance, Calling Two (2) Public Hearings On Proposed Annexation of Raven Way Subdivision and Adjacent Land Recently, Council completed annexation of Raven Way Subdivision and a small adjacent parcel. During the typing process on the field notes, a portion of the field notes were inadvertently erased. Therefore, it is necessary to reinstitute the entire process which means that two (2) public hearings must be held. This is an area where there are no buildings; therefore, Council will need to hold the hearing to be held in the area proposed for annexation in the open. The proposed ordinance calls for two (2) public hearings to be held October 22. One hearing will be held at 5:30 p.m. at a point on the west side of the Southern Pacific Railroad right of way, 250 feet northeast of Massey Tompkins Road and the second hearing will be held at 7:00 p.m. in the Council Chamber. It will be necessary for Council to hold a special meeting to complete annexation on the two pending parcels now being considered - -Raven Way Subdivision and adjacent parcel, as well as the approximately 62 -acre tract. The Administration recommended approval of the ordinance. Councilwoman Wilbanks moved for adoption of the ordinance; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3236 AN ORDINANCE SETTING A DATE, TIME AND PLACE FOR THE PUBLIC HEARINGS ON THE PROPOSED ANNEXATION OF RAVEN WAY SUBDIVISION AND ADJACENT LAND; DIRECTING THE PREPARATION OF A SERVICE PLAN; AUTHORIZING AND DIRECTING THE CITY CLERK TO PUBLISH NOTICE OF SUCH PUBLIC HEARINGS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Authorizing Final Payment and Acceptance to Construction of Water and Sewer Lines to San Jacinto Mall and Lake MUD The water and sanitary sewer lines to San Jacinto Mall and Lake MUD were completed and placed into service several months ago. However, there was an agreement between R. T. Bishop Company and the Garth Road contractor that R. T. Bishop would come back in and reshape the drainage ditches after the road contractor completed the work. For this reason, $10,470 was withheld from payment to R. T. Bishop. R. T. Bishop has since reshaped the drainage ditches and satisfactorily completed testing the line. The Administra- tion recommended that the work be accepted and that final payment be authorized. Councilman Simmons moved for adoption of the ordinance; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None 11008 -10 Minutes of the Regular Meeting - October 8, 1981 ORDINANCE NO. 3237 AN ORDINANCE AUTHORIZING FINAL PAYMENT TO R. T. BISHOP CONSTRUCTION CO., FOR THE CONSTRUCTION OF THE WATER AND SEWER LINES TO SAN JACINTO MALL AND LAKE MUD; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposal of Langford Engineering Company for Updating Wastewater System Master Plan In accordance with Council instructions, the Administration requested that Langford Engineering Company submit an estimate of the engineering costs for updating the city's 1965 Waste- water System Master Plan. Mr. Langford was asked to include in the overall service area both the area included in the original study, plus the area north of IH -10 to Wallisville Road. Mr. Langford submitted a proposal in which services to be performed.were detailed. Since several requests have been received from utility districts in the vicinity of Garth Road and IH -10, Langford Engineering was asked to include in their proposal an interim report which will develop capital costs per gallon for wastewater treatment and conveyance from the areas where development is being proposed to the West District Wastewater Treatment Plant. The proposal includes an estimate of man hours required for the project, the methods for computing the cost, and an indication that the engineering fee will not exceed $39,500. The interim report is to be completed within four (4) weeks and the final report will take approximately 5 1/2 months to complete. The interim report will furnish Council with the information necessary to determine what the buy -in costs would be to municipal utility districts desiring city sewer services. As a result, if the city accumulates enough money from these various entities, soon after the completion of the West District Sewerage Treatment Plant, an expansion of the plant can be considered. What happens north of the city has an indirect affect on quality of life in Baytown. If the city can recoup capital expenditures for plant construction, the monthly charges which will be paid by persons residing outside the city limits will be sufficient to cover plant operations. At some point, City Council will need to determine if the City of Baytown will develop a policy of providing sewer service to entities outside the city limits and if so, under what requirements will those services be provided. In response to inquiry from Council, Mr. Langford explained that the study will include an update in the existing system which will take into account changes in land use. The study will encompass the area bounded by Cedar Bayou on the east, Wallisville Road on the north, Thompson Road and Burnett Bay on the west and the city limits on the south. This area includes the extreme west of the West District and the extreme east of the East District and along the Houston Ship Channel on the south. 11008 -11 Minutes of the Regular Meeting - October 8, 1981 Langford En ineering Company has indicated that time for services would be charged out on actual time spent with the provision that the maximum that the study would cost is $39,500. Bond money would be used to pay for costs of the study. The Administration requested authorization for Langford Engineering Company to perform the engineering study to update the Wastewater System Master Plan. Councilman Fuller moved to authorize Langford Engineer- ing Company to perform the engineering study to update the Wastewater System Master Plan. Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None Consider Plans and Authorization to Advertise for Bids for Contract No. 2, West District Sewer Improvement Program The West District Sewer Improvement Program is divided into four contracts. Contract 1, which is currently in progress, includes the West District Sewerage Treatment Plant and the Lakewood Lift Station. Contract 2 will include collection system line grouting and manhole repair. Contract 3 will include the sewerage conveyance system and effluent force main. Contract 4 will include rehabilitation of the collection system, including sliplining and point repair. The Administration has received authorization from the Texas Department of Water Resources to proceed with advertising for bids for Contract 2. The estimated con- struction cost for this phase of the program is $533,115. City Council at a previous meeting had reviewed the plans for the entire program. The engineers are prepared to advertise for bids to be received November 12 if Council approval is received. Mr. Langford explained that the reason for letting the contract on the collection system line grouting and manhole repair first was that if conditions are worse than anticipated, the funds will not be expended for grouting. Instead, the sliplining portion of the program will be instituted. Mr. Langford emphasized that there are no plans to perform any work on service lines. New service lines are covered by ordinance and are installed accordingly. However, the old service lines do present problems, but these are on private property and up to the property owner to correct. Councilman Philips moved to approve the plans and authorize Langford Engineering Company to advertise for bids for Contract No. 2, West District Sewer Improvement Program. Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None 11008 -12 Minutes of the Regular Meeting - October 8, 1981 Consent Agenda Mayor Hutto reminded Council that unless Council desired to remove an item from the Consent Agenda, all items would be considered as one item. Councilman Johnson commented that it seemed that the Community Development Rehabilitation projects continue to escalate in costs. Bill Cornelius, Director of Planning and Traffic, explained that one reason for this is that in the beginning, the homes with minimal damages were improved. Now persons with more extensively damaged homes are making application for aid under the program. He explained that presently the city is working under a three -year plan which specified that a certain number of homes would be considered for repair during that period. That three -year period will be phased out with this grant and the Administration will need to prepare a plan for the next three -year program. Council requested that the Administration report on the Community Development Rehabilitation Program in the future and that photos of previous projects be furnished. Mr. Lanham explained that this has been a very successful program and this particular program is a requirement to receive Community Development funding. Councilwoman Wilbanks encouraged Council to make on site inspection on some of these residences prior to improvements to get a first -hand view of what improvements are required. Mr. Lanham explained that with regard to the applicants, the Administration does receive authority to verify bank deposits and other information. There have been applications that were refused. Council acknowledged that this program is very difficult to administer due to the nature of the program. For this reason, Council felt if the Administration could furnish Council with more background information concerning the program, Council would be better equipped to respond to inquiries. The consent agenda was considered as set forth in the agenda packet as follows: a. Bids were received on September 29 for a lawn mower tractor for the Parks and Recreation Depart- ment to replace one which was stolen. Four bids were received and the bid of Jim Ball International for $2,900 is low. 'A bid tabulation is enclosed. Our insurance company has agreed to pay $1,950 towards the purchase of a new tractor. The tractor that was stolen was a 1978 International Cub Cadet. We recommend approval of Proposed Ordinance No. 11008 -6, awarding the bid to the low bidder. b. Bids were received on September 24 for our estimated needs for gasoline and diesel fuel for the next twelve months. Four bids were received and a tabulation of those bids is included in the packet. The low bidder was O'Rourke Distributing Company and this company proposes to supply Arco products. 11008 -13 Minutes of the Regular Meeting - October 8, 1981 We recommend approval of Proposed Ordinance No. 11008 -7, awarding the bid to the low bidder. C. Bids were received on September 30 for the annual traffic paint contract. Three bids were received and a copy of the tabulation is included in the packet. The low bidder with a bid of $12,480 is Glidden Coatings. We recommend approval of Proposed Ordinance No. 11008 -9, awarding the bid to Glidden Coatings. d. Bids were received on September 29 for the reha- bilitation of a house at 905 Largo under the Community Development Rehabilitation Program. Repairs include leveling concrete foundation, repair porch, install deadbolt locks, repair screen doors, repair windows, repair screens and window sills, install breaker box and paint exterior, repair kitchen and den floors, repair water damaged ceilings in kitchen and den, repair kitchen and bathroom plumbing, paint interior, install insulation, install smoke alarms. Two bids were received and a tabulation of the bids is included in the packet. The low bid is that of Ed Shook for $9,890. The Community Development Advisory Committee has recommended approval. We recommend approval of Proposed Ordinance No. 11008 -9, awarding the contract to Ed Shook. Councilwoman Wilbanks moved for adoption of the Consent Agenda Item Nos. 14a through 14d; Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3238 AN ORDINANCE ACCEPTING THE BID OF JIM BALL INTERNATIONAL FOR THE PURCHASE OF A LAWN MOWER TRACTOR AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWO THOUSAND NINE HUNDRED & N01100 ($2,900.00) DOLLARS. ORDINANCE NO. 3239 AN ORDINANCE ACCEPTING THE BID OF O'ROURKE DISTRIBUTING COMPANY FOR THE ANNUAL GASOLINE AND DIESEL FUEL CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF FOUR HUNDRED NINE THOUSAND FOUR HUNDRED TWENTY FIVE & N01100 ($409,425.00) DOLLARS. ORDINANCE NO. 3240 AN ORDINANCE ACCEPTING THE BID OF GLIDDEN COATINGS FOR THE ANNUAL TRAFFIC PAINT CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWELVE THOUSAND FOUR HUNDRED EIGHTY & N01100 ($12,480.00) DOLLARS. 11008 -14 Minutes of the Regular Meeting - October 8, 1981 ORDINANCE NO. 3241 AN ORDINANCE AWARDING THE CONTRACT FOR A COMMUNITY DEVELOPMENT REHABILITATION PROJECT 81 -04 -02 TO ED SHOOK BUILDING CONTRACTORS, INC., FOR THE SUM OF NINE THOUSAND EIGHT HUNDRED NINETY & N01100 ($9,890.00) DOLLARS. For bid tabulations, see Attachments A through D respectively. Consider Appointment to Clean City Commission Councilman Simmons moved to appoint J. P. Ferris to the Clean City Commission to serve out the term of Norma Porras who had recently resigned that post. Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None Consider Appointment to Mechanical Board That appointment will be made at a future meeting. Appointment of Larry Patterson, Assistant City Manager Fritz Lanham, City Manager, requested Council confirmation of the appointment of Larry Patterson to the post of Assistant City Manager of the City of Baytown to be effective October 9 with a salary of $33,000 per year. Mr. Lanham explained that he had interviewed 11 applicants of the 50 resumes which had been received. Mr. Patterson has a Masters Degree in Public Administration from Sam Houston State University. He has been employed with the city since 1976 as Personnel Director which means he is thoroughly familiar with the organization and community. He has performed his duties in an exemplary fashion and has been performing some of the duties of the previous assistant. Councilman Simmons moved to confirm the appointment of Larry Patterson as Assistant Ciy Manager at an annual salary of $33,000. Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Fuller and Cannon Mayor Hutto Nays: None Congratulations were extended to Mr. Patterson by Mayor Hutto on behalf of City Council. Ad j ourn There being no further business to be transacted, the meeting was adjourned. 'Eileen-P. Hall, City Clerk .j..'.T.� c: 1.r1i1�V MOWER TRr \CTOR Q jp. G si9 -�s DQ7-�: Scl�temba r 29 , 1981 TEM QTY DESCR1PT10N _ 1 1 each � � LAiVri AtOWER TRACTOR per specifications i � +lake /Alodel � Dclivcr, A.I.. 0. i U cd ' � ` � t t GROSS TOTAL HESS DISC. NET IOTA L city o� �,�r t�ow�v B1D TABULATION 3�im Ball Internation• 1 Trin' _Y�llsy__ Lansdowne- 1`9ood iVatson Dist. :o ����X ND 0 UN17 EXTENDED UNf T "� 7 LADED UNIT EXTENDED UNJT OCToNOEO DAfr'F I PRfGE_ P.RtrE $ 2,900.00 IHC 582 FORD 165 i •• 1 day i � 1S days $ 3,630.00 � � $ 4,550.00 l i$ 4,711.00 FORD 165 110i�'ARD I 60K18 30 days 7 days i I � f T1 TL E: .�.�NUAL GASOLINE AND DIESEL FUEL CONTRACT O. 319 -77 -�-�--• 5cl�t��mbcr '�l, 1951 [� r� ! L" �7�Ej:�1� QTY DESCRIPTION �M� ,1NNUAL GASOLINE r'WD DIESEL FUEL CONTRACT i per specifications 1 '(00,000 gal Regular t.eaded Gasoline lirand \ame ��00,000 gals Regular Unleaded Gasoline � 3rand Name ra � - 3 50,000 gal Premium Unleaded Gasoline � Brand Namc • a� � a .x5,000 gal Diesel No. 2 � Brand Name � I ' � 'TOTAL BID: DELIVERY A.R.O. l I GITY OF• B�Y�i"0Vv'�� BID TA6ULAT10lV O'Rourke Dist. Co. Exxon Co. U.S.A. om o G ;-= �- --� UN17 ExTErvDEO Un11T EXrFNOEO UNIr x NO o UNIT Ex'TEND D Utr� � _XT,.lvD�D r f' (' � PRrCE P ` $1.035 $103,500.00 $1.046 $104,600.00 $1.049 $104,900.0 $1.057 ARCO EXXON CHARTER GULF j Ii � I $1.075 ($215,000.00 $1.'086 $217,200.00 $1.089 $217,800.00 $1.097 ARCO EXXON LaGLORI GULF $1.129 $ 56,450.00 $1.126 $ 56,300.00 $1.139 $ 56,950.00 $1.145 ARCO EX \ON PETROMA GULF $0.985 $ 34,475.00 $1.027 $ 35,945.00 $1.037 $ 36,295.00 $1.020 ARCO EXXON PHILLIP �• GULF $105,700.00 I $219,400.00 $ 57,350.00 '$ 35,700.00 1$409,425.00 $414,045.00 � $415,945.00 !$418,150.00 2 days i 2 days 1 dap 2 days GROSS TOTAL � '• LESS DISC. NET TOTAL _ -rf7 -L E: :\:GNU, \L •rR: \1�t�tC Pr \IN'r CONTRACT 519 -7� 8 f D � --� i�i� + E: 5c � tcmbc r 3U 1951 r .ae� -�.... �__ �!TL -;:�;� _ _ - _ _ 1 OTY DESCRIPTIO�i { ' -- -- '-- � _ - -� ANNUAL 'I'lL \I�PI(: PAINT CONTRACT t, per spccificatioi� 1, ' 600 {;.11� II'1lLtC 'I'1'aff1C Pal11t � 'Trade Name 2. 1,2()p ga.! Yellow Traffic Paint i Trade Name U la. i C�00 gill. Alternate 3�'}titc Traffic Paint Z'rcde (�amc � � , � 2a. 1,200 gal. t \Ite rnatc Yellow Traffic Paint .� Trade Name U cd � ' 'I'0•I'AL 1310 I I Delivery A.R.O. i' GROSS TOTA L LESS DISC. IVET TOTA L � �r clrY o�- a,�y•T0��1v ��� B1D TABULAT1OIV = c .� . 1p� Glidden Coatings UN17 EXTENDED UNl i PRICE _ $ G. 40 $ 3,840.00 Glidden . $ �.to 1 � s,Gao.00 Glidden' $12,480.00 10 days GDc �- � r Barbee Paint -- NDEO UN17 Xrt�G 0 UNIT EXTENDED UN1r `� S1 � F � "°� $ 13.55 $ 8,130.00 ' 1 Napko e $ 13.55 $1G,2G0.00 Napko $ 7.25 $ 4,350.00 Prismo $ 7.40 $ 8,880.00 Prismo i $13,230.00 $24,390.00 � � � ' Sdas � � 30 days Y � 1, I i �4 I 3Zr-c-) ,M^ x cn <DnO r W Attachment "D" 7% CJ O 0001— cn r r• i r+ ror� 0 A r+ an o 0 O N T O I~ N W QQ b 0 u. 0 r,• tss �o 0 0 0 r W Co O O r� y / n 0 a Ian 0 0 x D !0 1 C n � "t I N ' t7 1 to Co rn r• r.• O J F•• In 0 O v W c� rD D -< �O C 11008 -1 MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN October 8, 1981 The City Council of the City of Baytown, Texas, met in special session on Thursday, October 8, 1981, at 5:30 p.m. at the northeast corner of the intersection of Goose Creek Stream at Lynchburg -Cedar Bayou Road with the following attendance: Fred T. Philips Jimmy Johnson Perry M. Simmons Mary E. Wilbanks Emmett O. Hutto Fritz Lanham Randy Strong Eileen P. Hall Absent: Roy L. Fuller Allen Cannon Councilman Councilman Councilman Councilwoman Mayor City Manager City Attorney City Clerk Councilman Councilman The meeting was called to order with a quorum present and the following business was conducted: Hold Public Hearing on Proposed Annexation of an Approximately 62 -Acre Tract of Land Adjacent to and North of Lynchburg - Cedar Bayou Road and Adjacent to and East of Goose Creek Stream (5:30 p.m.) Mayor Hutto opened the public hearing on the proposed annexation and announced that anyone present desiring to speak should register on the form held by the City Manager. The City Manager indicated by map the boundaries of the proposed annexation and explained that the developers of this tract had requested this annexation. The developers are aware that enlargement of lift stations will be required and that this enlargement cost will be their responsibility. The city staff has developed a service plan to service the area being proposed for annexation, which plan includes water, sewer, fire and police services. A copy of that plan is on file with the City Clerk to be viewed by any interested party. Mayor Hutto inquired if anyone present desired to speak. No one present voiced a desire to speak, nor had anyone indicated a desire to speak by signing the register. Therefore, Mayor Hutto declared the public hearing to be closed. -S,2 -�- P. W"" Eileen P. Hall, City Clerk