1981 06 25 CC Minutes10625 -1
MINUTES OF THE REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
June 25, 1981
The City Council of the City of Baytown, Texas, met in
regular session on Thursday, June 25, 1981, at 6:30 p.m. in
the Council Chamber of the Baytown City Hall with the fol-
lowing attendance:
Fred T. Philips
Jimmy Johnson
Perry M. Simmons
Roy L. Fuller
Allen Cannon
Emmett 0. Hutto
Dan Savage
Randy Strong
Eileen P. Hall
Absent: Mary E. Wilbanks
Councilman
Councilman
Councilman
Councilman
Councilman
Mayor
Assistant City Manager
City Attorney
City Clerk
Councilwoman
The meeting was called to order with a quorum present
and the invocation was offered by Councilman Johnson.
Minutes
Councilman Philips inquired if the Municipal Court
Judge and the police department had been contacted regarding
the concern expressed by Council that red lights in the city
are being ignored. Mr. Lanham stated that a written communi-
cation to the Judge would be drafted for Council consideration.
The Police Chief was present at the meeting when this
problem was discussed.
Councilman Philips moved for approval of the minutes;
Councilman Johnson seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Fuller and Cannon
Mayor Hutto
Nays: None
Petitions
Council had received a copy of a petition from the
residents along Birdsong Drive in Allenbrook Subdivision.
The petitioners requested that Council authorize the in-
stallation of three -way stop signs at the intersection of
Birdsong with Edgebrook Drive and Allenbrook Drive.
This matter had previously been considered by the
Baytown Traffic Commission, but due to the traffic warrants
(number of accidents and traffic counts) the item was defeated.
Councilman Philips stated that perhaps another warrant
that should be considered is the number of vehicles using
residential areas as a means of ingress and egress to avoid
traffic signals.
In response to suggestions from Council regarding
possible remedies to the problem, Mr. Lanham pointed out
that people are cutting through the subdivision to avoid
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Minutes of the Regular Meeting - June 25, 1981
the signal at Garth and Baker which police surveilance could
not prevent. Speed bumps are very hazardous to motorcylists
and bicyclists.
Councilman Fuller stated that he felt speed bumps would
be very hazardous, especially at night. However, he felt
that the citizens who reside in this area should be given
some consideration whether it be by installation of three -way
stop signs, one -way stop signs or some other method of
control.
Councilman Cannon requested that the petition be formally
accepted and that an item be placed on the next Council
agenda. He also requested that the Baytown Sun give some
publicity to the matter so that others who reside in the
area will have an opportunity to speak to this matter.
Mayor Hutto informed Council that there are two petitions
which Council will be receiving in the future which represent
the same type request -- Memorial Drive in Graywood and Burnett
Drive in Lakewood.
Another petition was presented by the business and
property owners along both sides of North Main from Baker to
Lynchburg Cedar Bayou Road. The petitioners requested that
that section of North Main be constructed with a turn lane
rather than an esplanade. The County will be making the
ultimate decision in this matter; however, the Administration
felt that the County Engineer would appreciate Baytown's
comments. The Administration suggested that Council support
the construction of a turn lane rather than an esplanade.
Mayor Hutto stated that he understood that no esplanade
had been planned. However, several members of Council
expressed the feeling that perhaps it would be wise to
officially notify the County of what the city would prefer.
Mr. Lanham stated that he would forward a letter to the
County in this regard.
Councilman Cannon mentioned that he had received information
that the County intended to improve North Main to Lynchburg
Cedar Bayou and then turn back to Garth.
Mr. Lanham responded that he understood that the County
would be performing this work in two contracts; therefore,
there will probably be one contract to cover only that
portion from Lynchburg Cedar Bayou to Baker which will be
four or five lanes with curb and gutter. The portion beyond
that to IH -10 will be open ditch.
Councilman Cannon requested that the Administration
check with the County to verify exactly what their plans are
since he had been told that the original plans had been
altered.
Mr. Lanham reported that the Administration has been
encouraging the purchase of enough right of way to straighten
the intersection of Lynchburg Cedar Bayou Road at North
Main.
In response to an inquiry from Council, Mr. Lanham
reported that the traffic count at the intersection of
Lynchburg Cedar Bayou with Garth indicated the need for a
signal at that location. The traffic commission has considered
that information and has recommended that a signal be installed
at that location. That item will be on the next Council
agenda.
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Minutes of the Regular Meeting - June 25, 1981
City Manager's Report
Community Development Grant for 1981 - The Administra-
tion has received notification from HUD that the City's
application for Community Development funds for 1981 has
been approved for the amount of $665,000. Some of the
projects included in this are Carver Street, Cypress Street,
Magnolia Street, sidewalks in these areas, continued reha-
bilitation, some demolition work and some street lighting.
Stork on the plans for the 1980 program is progressing and
the Administration should be able to present those plans to
Council in July or August.
Houston Lighting and Power Company - The company sub -
mitted its statement of cost comparisons for the billing
month of July, 1981, which reflected an increase in fuel
costs. The total for the user of 2,000 KWH for July is
$142.41 or approximately $7.00 increase.
Work Session - The Administration requested a work
session prior to the next Council meeting to discuss with
Council the priority list for Capital Improvements Projects
for which bonds were recently voted. An item in this regard
will be placed on the agenda for the regular meeting - -July
9.
Councilman Philips requested that the suggested priority
lists be forwarded to Council in advance of the meeting for
review.
Mr. Lanham stated that during the work session the
Administration would also be prepared to discuss a proposed
plan for annexation involving the area north of Lynchburg
Cedar Bayou Road. Council set the work session for 5:30
P.M., July 9.
Redistricting of Baytown - The City Council of Baytown
each ten years following the census has redistricted. The
City Attorney reviewed for Council the requirements for
redistricting. There is no specific Charter requirement
that would require Council to redistrict. However, there is
a State statue that indicates that the State and all politi-
cal subdivisions and agencies thereof shall recognize and
act upon the population report contained in the census. The
City Attorney interpreted this to mean that the State require-
ment is that the various political subdivisions are required
to act on the census report. Aside from any statutory
provisions, through the years, it has been clearly established
as a constitutional issue. There are a number of supreme
court cases which support that issue. If Baytown or any
other body failed to redistrict and knowingly had Council
districts that were not representative of the population,
Baytown would be in violation of the Constitutional require-
ment- -one man, one vote.
Within the next two months, the Administration should
have the final census report, but in the meanwhile, Council
may want to be considering a method by which redistricting
in Baytown should be accomplished.
Drainage - City crews have completed the work on Massey
Tompkins Road from the flood control ditch to Chaparral
Drive. The work on Rosilee and Beaumont /Donovan Streets is
approximately 99010 complete. On the Glen Meadow Subdivision
project and the ditch out in the vicinity of Baker and
Bayway, appraisals are being performed. Another project in
progress is on Massey Tompkins Road between McKinney and
Crosby Cedar Bayou and that project is approximately 50%
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Minutes of the Regular Meeting - June 25, 1981
complete. The Goose Creek Drive project is approximately
30% complete. At the last Council meeting, easements for
the project were approved and 48" outfall pipes are being
installed from Goose Creek Drive over to Goose Creek. Also,
a pipe will be installed along Goose Creek Drive and Interlachen
Streets to alleviate flooding of three -four homes in that
area.
Notes were placed at the Council table from two citizens
who expressed appreciation for drainage work.
Councilman Johnson stated that he had received some
positive feedback from citizens along Narcille; however,
they did express concern that water would come onto the rear
of their property from the apartments.
Councilman Philips stated that he had received a good
report on Greenwood Street.
Mr. Lanham stated that some work had been done there;
however, the Administration will be taking another look at
that area.
Street Improvement - All of the streets that were
scheduled to be resurfaced have been. Streets where the
base was reworked and surfacing has been completed are
Church, Meador, Weaver and Narcille. Excavation is complete
on Fayle and the contractor is pouring curb and gutter on
Indiana.
Sliplining - The line has been pulled from West Texas
to Southwood between Westwood and Woodside and all the
service connections have been made.
Councilman Philips stated that the work on that particular
project is moving very slowly and he would like to see the
contractor complete the work and move on. Mr. Lanham stated
that the Administration would confer with the contractor.
Community Development Project (Cherry and Pine Streets) -
The work is approximately 95% complete and cleanup remains
to be completed.
Teleprompter - Council had been furnished with a letter
from Teleprompter which was an update of what the company is
doing to comply with the provisions of the franchise agreement.
Questions and Comments Regarding the City Manager's Report
In response to an inquiry from Councilman Cannon regarding
Houston Lighting and Power Company's statement of costs
comparisons, Mr. Lanham stated that he would have the file
pulled and discuss the matter with Councilman Cannon after
the meeting.
Councilman Philips requested that the Administration
check a drainage problem in the 300 block of Bowie between
Pelly and Thidobeaux Streets. Drainage on both sides of the
street is blocked which causes water to stand. It appears
that driveways have been constructed over the ditches.
N
W,
10625 -5
Minutes of the.Regular Meeting - June 25, 1981
Robert D. Crunk Wi11 Appear
Robert D. Crunk, 201 Timberlane,_Lakewood Subdivision,
appeared as a representative of persons residing along
Timberlane, Jasmine and Wildrose Streets concerning drainage
problems in that area. Mr. Crunk had photos which depicted
how the area floods during heavy rains and he mentioned
several attempts the City had made to correct the drainage
problems. In Mr. Crunk's presentation, he mentioned that
drainage ditches in that area have been piped or filled due
to complaints from others in the vicinity.
Mayor Hutto explained that in the past Council had
taken the stance that open ditches were undesirable, but
open ditches will carry more water than piped ditches.
Therefore, it may be necessary for Council to take a dif-
ferent position.-
Council instructed the Administration to study the
problem and report back to Council.
Consider Proposed Franchise Agreement with General
Telephone Company of the.Southwest
The Administration has redrafted the proposed franchise
agreement with General Telephone Company of the Southwest
based on the discussion with Council at the last regular
meeting. However, the proposed franchise has not been
discussed with General Telephone. The Administration would
like tentative approval to review the proposed franchise
with General Telephone. Four (4 %) per cent gross receipts
fee has been included in the proposed agreement because that
is what the company recommended in its draft. The Adminis-
tration is not making a recommendation in that regard.
Houston Lighting and Power Company is paying four (4 %)
percent and Entex is paying three (3 %) percent. Currently,
General Telephone Company is paying two (2 %) percent. This
year the company's payment to the city was $117,000.
Mayor Hutto stated that he would hate to increase the
payment to four (4%) percent and wondered why the company
had suggested four (4 %) percent.
Mr. Lanham responded that probably the company pays
four (4 %) percent in other cities.
Councilman Johnson digressed to mention the ordinance
recommended by General Telephone in which the company is
recommending that a fine be assessed for cutting of utility
lines. Councilman Johnson stated that he had spoken to a
contractor who had no objection to such an ordinance if the
company would be responsible for informing contractors where
their lines are located.
Councilman Fuller stated that he would like to speak to
the ordinance involving utility lines at a later time.
In response to an inquiry from Council, the City
Attorney explained that Page 5, Section 8 merely provides
that should the city determine to tax General Telephone for
use of its rights of way, then the four (4 %) percent payment
would go toward payment of that tax. Presently, there is an
ordinance in the code which states there will be a two (2 %)
percent gross payment by utilities and the franchise payment
would be in lieu of that. This would only apply to the
purpose of doing business in the City of Baytown and utilizing
city right of way. This would not apply to property tax on
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Minutes of the Regular Meeting - June 25, 1981
any real property that the company owns within the city.
The four (4%) percent payment is figured on whatever the
charge for service is.
Council expressed no objections to the Administration
discussing the proposed franchise agreement with General
Telephone Company and reporting to Council any suggested
changes.
Consider Proposed Ordinance, Second and Final Reading on
Proposed Annexation of 4.3 Acres West of San Jacinto
Mall (Lone Star Bank Property)
City Council held a hearing on the proposed annexation
of 4.3 acres west of San Jacinto Mall (Lone Star Bank Property)
with no opposition being expressed. The Administration
recommended approval of the ordinance on second and final
reading.
Councilman Simmons moved for adoption of the ordinance;
Councilman Philips seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Fuller and Cannon
Mayor Hutto
Nays: None
ORDINANCE NO. 3145
AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY
LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF
4.3 ACRES WEST OF SAN JACINTO MALL, WHICH SAID TERRITORY
LIES ADJACENT TO AND ADJOINS THE PRESENT BOUNDARY LIMITS OF
THE CITY OF BAYTOWN, TEXAS.
Consider Proposed Ordinance, Placing Newly Annexed Territory
in Council District No. 6
The proposed ordinance will place the newly annexed
territory in Council District No. 6 which is the only district
to which the property is contiguous. The Administration
recommended approval of the ordinance.
Councilman.Philips moved for adoption of the ordinance;
Councilman Fuller seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Fuller and Cannon
Mayor Hutto
Nays: None
ORDINANCE NO. 3182
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
ADDING CERTAIN PROPERTY TO COUNCIL DISTRICT NO. 6; REPEALING
ORDINANCES INCONSISTENT HEREWITH; CONTAINING A SAVINGS
CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE
HEREOF.
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Minutes of the Regular Meeting - June 25, 1981
Consider Proposed Ordinance, Awarding Contract on Garth
Road Water and Sewer Line Extensions
Three bids were received for construction of Garth Road
water and sewer line extensions. The low bid on Alternate
No. 1, which is the developer's costs is $71,746. The low
bid on Alternate No. 2 which is the over -sized line to
handle future development is $111,760.50. The difference in
cost of the two lines or the cost to the city to construct
the over -sized line would be $40,014.50. The Administration
recommended approval of construction of Alternate No. 2 and
recommended awarding the contract to David Wight Construction
Company for the amount of $111,760.50 conditioned upon the
receipt from the developer. In other words the contract
will not be executed nor will work begin until the Adminis-
tration has received the $71,746. The city's portion of the
costs will come from Revenue Sharing Funds.
Alternate No. 1 consisted of a 10" diameter sanitary
sewer line and an 8" diameter water line. Alternate II
consisted of a 12" diameter sanitary sewer line and a 16"
diameter water line. The bid tabulation follows:
Alternate I Alternate II
David Wight Construction $ 71,746.00 $111,760.50
Jesse Lovelace Construction 83,275.00 123,339.50
David George Company 115,535.00 159,500.00
In response to an inquiry from Council, Norman Dykes,
Director of Public Works /City Engineer, explained that the
plans for the future include looping this line back to the
BAWA water treatment plant with a large line and also, to
loop the line back to the east as property develops in the
direction of North Main and eventually as the City grows to
Sjolander Road.
David Corbin with the firm of Busch, Hutchison was
present and in response to an inquiry concerning the firm
explained that the firm has bid on previous City of Baytown
projects, but has not performed work for the city. The
engineers did check with other companies that the contractor
has performed work for and all the reports were favorable.
The contractor is very reputable. Besides that, the company
must put up a sizable bond to insure completion of the job.
Councilman Philips requested that the Administration
provide sufficient inspection to assure that the lines will
be laid to the depth the plans require and to avoid a
situation in which would necessitate a maintenance bond.
Mr. Lanham stated that the city has two full time
inspectors and one will be assigned to inspect this job and
the one on Raccoon Drive to assure plan requirements are
adhered to.
Councilman Philips moved for adoption of the ordinance
contingent upon receipt of the $71,746 from the developer;
Councilman Fuller seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Fuller and Cannon
Mayor Hutto
Nays: None
10625 -8
Minutes of the Regular Meeting - June 25, 1981
ORDINANCE NO. 3183
AN ORDINANCE ACCEPTING THE BID OF DAVID WIGHT CONSTRUCTION
COMPANY, INC., FOR THE GARTH ROAD WATER AND SEWER LINE
EXTENSION AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN
OF THE SUM OF ONE HUNDRED ELEVEN THOUSAND SEVEN HUNDRED
SIXTY & 50/100 ($111,760.50) DOLLARS.
Consider Proposed Ordinance, Awarding Contract on Raccoon
Drive Water and Sewer Extensions
Four bids were received for construction of the Raccoon
Drive water and sewer line extensions as follows:
Alternate I Alternate II
David Wight Construction $ 65,400.00 $137,727.50
Jesse Lovelace Construction 72,291.50 115,690.00
Baytex Construction 89,113.00 179,010.00
David George Company 217,690.00 319,865.00
The low bidder on Alternate No. I is David Wight for the
amount of $65,400 which would be the developer's cost. The
low bidder on Alternate No. II is Jesse Lovelace Construction
for the amount of $115,690 for a difference of $50,290 which
would be the city's cost. Therefore, the Administration
recommended that the contract be awarded to Jesse Lovelace
Construction on Alternate II, contingent upon receipt of the
$65,400 from the developer. Jesse Lovelace and a subcontractor,
Sabine, are the companies who performed the work on the East
District sewer line and their work has been satisfactory. There
is a disagreement concerning final payment, but that has no
bearing on the quality of work and the progress at which the
job was completed.
Councilman Philips moved for adoption of the ordinance
contingent upon receipt of $65,400 from the developer;
Councilman Fuller seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Fuller and Cannon
Mayor Hutto
Nays: None
Revenue sharing monies will be utilized for this project.
ORDINANCE NO. 3184
AN ORDINANCE ACCEPTING THE BID OF JESSE LOVELACE CONSTRUCTION
COMPANY, FOR THE RACCOON ROAD WATER AND SEWER LINE EXTENSIONS
AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE
SUM OF ONE HUNDRED FIFTEEN THOUSAND SIX HUNDRED NINETY &
N01100 ($115,690.00) DOLLARS.
Consider Proposed Resolution No. 777, Supporting Repeal of
the Brooke Amendments
Council has held two work sessions with representatives
of Baytown Housing Authority. Council was informed at those
meetings of the financial condition of the Authority. The
Authority receives federal assistance toward the operation and
maintenance of the housing projects. One of the requirements
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Minutes of the Regular Meeting - June 25, 1981
placed on the Authority by the federal government is that no
more than 25% of the tenants income can be used toward rent
payments. This procedure worked satisfactorily for a number
of years. In recent years due to inflation, in particular
the cost of utilities, funds that the Authority receives
from the federal government, along with the 25% limitation
on rental charges has not been sufficient to operate the
facilities property. In extreme cases, the rental charges
can be as low as $8 to $10 per month. These rent limita-
tions are included in federal law in what is referred to as
the Brooke Amendments. The proposed resolution requests
that these amendments be repealed due to the adverse effect
on maintenance of the public housing projects. The Adminis-
tration recommended approval of the resolution.
Councilman Simmons moved for the adoption of the
resolution; Councilman Johnson seconded the motion. The
vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Fuller and Cannon
Mayor Hutto
Nays: None
RESOLUTION NO. 777
A RESOLUTION URGING REPEAL OF THE BROOKE AMENDMENTS; REC-
OMMENDING PUBLIC HOUSING AUTHORITIES BE ALLOWED TO CHARGE
MINIMUM RENTS; ASKING FOR ALTERNATIVE METHODS OF PROVIDING
ASSISTANCE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
Consider Proposed Resolution No. 778, Supporting the
Baytown Housing Authority's Withdrawal of Sam Houston
Courts and Lincoln Courts from federal public housing
program
In the two work sessions with representatives of the
Housing Authority, the possibility of withdrawing Sam
Houston Courts and Lincoln Courts from federal public
housing program was discussed. The Baytown Housing Author-
ity must make a decision on whether to request continued
federal assistance for these projects by July 1. If the
housing authority elects to continue with federal assis-
tance, the federal law requires that those projects remain
in federal housing ten years beyond the receipt of funds.
Because of the rent restrictions and the cut -back in federal
funding, the Authority is in a position of not having
adequate funds to continue operating these units as in the
past. Therefore, the Baytown Housing Authority's Board is
considering notifying HUD that Sam Houston and Lincoln
Courts are to be withdrawn from federal public housing. The
possibility of Section 8 funds being used to pay the rent of
persons who would continue to reside in these units was
discussed during the work session; however, there is no
assurance that these funds will be available. If the funds
were to be available, the earliest that those funds will
become available will be October 1 which means that July
through September there would be no federal funding and the
money to support the units would need to come from another
source. There is the possibility that no Section 8 funds
will be forthcoming which would necessitate rents of an
adequate amount to operate the units and make them self -
supporting. The proposed resolution supports withdrawal of
Sam Houston and Lincoln Courts from the federal public
housing program.
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Minutes of the Regular Meeting - June 25, 1981
In response to an inquiry from Council, Bill Eiland,
Director of the Housing Authority, said that the Authority
plans to utilize the existing Section 8 program to relocate
these people in suitable housing elsewhere inside-the city
limits. Under the present Section 8 program which the
Authority has complete control over, there is 400 units with
approximately 340 rented and an attrition rate of 10 -15 per
month. Therefore, Mr. Eiland felt that the Authority does
have the capability to locate housing for the residents of
Sam Houston and Lincoln Courts during the next 5 -6 months.
The tenants will be notified next month of the decision so
there will be ample time to prepare for the move.
Mr. Eiland added that upon withdrawal of federal funds,
persons residing in the units must be charged enough rent to
make the project self sustaining. Mr. Eiland stated that he
would need to completely revamp his budget projections to be
able to determine what that amount should be.
Mayor Hutto stated that he felt this to be an excellent
time to withdraw the two units from federally funded housing
and allow the units to become self- sustaining.
Councilman Fuller moved to adopt the resolution; Council-
man Philips seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Fuller and Cannon
Mayor Hutto
Nays: None
RESOLUTION NO. 778
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
SUPPORTING THE WITHDRAWAL OF THE BAYTOWN HOUSING AUTHORITY
FROM THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT LOW -
RENT PUBLIC HOUSING PROGRAM: URGING THE DEVELOPMENT OF A
SELF SUPPORTING HOUSING PROGRAM; AND PROVIDING FOR THE
EFFECTIVE DATE HEREOF.
Consider Proposed Ordinance, Change Order to 1979 -80 Community
Development Project - Street and Drainage Improvement
to Cherry and Pine Streets
During the course of construction on Cherry and Pine
Streets, it was discovered that approximately 500 feet of
culvert pipe needed to be installed, along with 5 grate
inlets to prevent flooding. The cost for this change is
$9,639.50; the total project cost was $334,818. There will
be significant amounts of overruns on the amount of concrete
because of the number of driveways that are being poured.
That will appear as overruns, this change order is for
additional work which will be paid for through the grant.
Councilman Johnson moved for adoption of the ordinance;
Councilman Fuller seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Fuller and Cannon
Mayor Hutto
Nays: None
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Minutes of the Regular Meeting - June 25, 1981
ORDINANCE NO. 3185
AN ORDINANCE AUTHORIZING CHANGE ORDER NO. 1 TO THE CONTRACT
WITH ANGEL'S EQUIPMENT COMPANY FOR THE 1979 -1980 COMMUNITY
DEVELOPMENT PROGRAM,- STREET AND DRAINAGE IMPROVEMENT TO
CHERRY AND PINE STREETS IN THE CITY OF BAYTOWN.
In response to inquries from Council, Norman Dykes
explained that the change order represents additional pipe
to provide yard drainage. The reason for the high elevation
of the street is that the Administration has received complaints
from citizens in the past that streets are being constructed
too low. In an attempt to respond to that concern, the city
constructs streets as high as possible allowing for drainage.
Consider Proposed Resolution No. 779, Transferring Funds
from Water Fund Overhead Account to Water Production
Account for Electrical Services
The 1980 -81 budget included $30,000 in Water Production
Fund for operation of water wells because the plan was to
convert to surface water early in the year. Since the
conversion was made later than expected, the wells continued
to be operated. Therefore, it will be necessary to transfer
$180,000 to take care of the electrical charges. To offset
this, the surface water cost will be approximately $425,000
less than anticipated.
In response to an inquiry from Council, Mr. Lanham
stated that the Administration is continuing to work with
the City of Houston in an attempt to receive some relief on
the take or pay provisions of the contract.
Councilman Simmons moved to adopt the resolution;
Councilman Philips seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Fuller and Cannon
Mayor Hutto
Nays: None
RESOLUTION NO. 779
A RESOLUTION AUTHORIZING THE CITY MANAGER TO TRANSFER ONE
HUNDRED EIGHTY THOUSAND & N01100 ($180,000.00) DOLLARS FROM
WATER FUND CONTINGENCY ACCOUNT NO. 1101 -12 -0100 TO WATER
PRODUCTION ACCOUNT NO. 1102 -06 -1100 FOR ELECTRICAL SERVICES.
Consider Proposed Resolution No. 780, Authorizing the
City to Make Application for a Grant from the Houston -
Harris County Areawide Agency on Aging to Continue the
Senior Citizens Taxi Program
The proposed resolution would authorize an application
for $22,000 of federal funds; the local match would be
$16,000. There are 550 senior citizens enrolled which
represents about 1100 rides per month at a cost of $2.75.
This continues to be a very successful program. The Admin-
istration recommends approval of the proposed resolution.
Last year due to a change in federal fiscal period, the
city's grant was for a nine -month period and the budget
request was based on nine months. Therefore, the budget
amount last year was $28,800, whereas the amount this year
will be $38,000.
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Minutes of the Regular Meeting - June 25, 1981
The program is based on a sliding income scale, pro-
viding for free rides and 1/2 fare rides. Approximately 907o
of the people enrolled qualify for the free rides.. If the
senior citizen is single, the free -ride, half -fare ride
break is $4,000. If the senior citizen is married, the
break is $5,000. The upper limits on the half-fare ride is
$6,.000 for single individuals and $7,000 for married couples.
These guidelines have been utilized since 1976; therefore,
Mr. Savage suggested that perhaps the guidelines should be
adjusted after the determination is made whether or not the
city will receive the grant funds.
Councilman Fuller moved for adoption of the resolution;
Councilman Simmons seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Fuller and Cannon
Mayor Hutto
Nays: None
RESOLUTION NO. 780
A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF
BAYTOWN TO MAKE APPLICATION TO THE HOUSTON - HARRIS COUNTY
AREA AGENCY ON AGING FOR GRANT FUNDS IN THE AMOUNT OF TWENTY
TWO THOUSAND AND N01100 ($22,000.00) DOLLARS FOR THE CITY OF
BAYTOWN SENIOR CITIZENS' TAXICAB PROGRAM.
Consent Agenda
Mayor Hutto explained that unless a council member had
a question or expressed the desire to discuss an item
separately, the Chair would entertain a motion,to approve
the consent agenda.
Councilman Cannon was curious about the location of
Reading Buick. Mr. Lanham explained that Reading Buick will
be located just west of Thompson Road where Richard Hutchins
Buick sign was previously posted.
Councilman Philips mentioned that he had noticed that
the patching work being performed by the city is not holding.
Therefore, he was wondering if the material being purchased
is the very best.
Norman Dykes explained that this material is the standard
mix used in cities. The hot mix is better than the premix;
however, due to weather, at times it is difficult to use the
hot mix. Sometimes it is difficult to obtain the hot -mix
and it must be used the same day. There are times when the
crews are backlogged and hurriedly complete a job which
results in faulty workmanship. If the work is completed
correctly, the patch work is rolled. On streets that are
scheduled for reconstruction, the premix is utilized.
The consent agenda as set forth in the agenda packet
follows:
10625 -13
Minutes of the Regular Meeting - June 25, 1981
a. On June 11, 1981, three bids were received for the
City's estimated annual purchase of auto fittings.
The agenda packet includes a tabulation of these
bids. The low bid was submitted by Kar Products
of Humble, Texas, at a total cost of $17,767.27.
Proposed Ordinance No. 10625 -6, awards the annual
auto fittings contract to Kar Products. Under the
terms of this bid, the vendor will maintain a
regular inventory of commonly used auto fittings.
We recommend approval of Proposed Ordinance No.
10625 -6.
b. On June 22, 1981, only one bid was received for
the City's estimated annual supply of concrete
repair materials. The agenda packet includes a
tabulation of this bid. White's Supply Company of
Baytown submitted the only bid at a total cost of
$10,427.68. Last year's bid for comparable mate-
rials was $10,080.76.
We recommend approval of Proposed Ordinance No.
10625 -7, awarding the annual concrete repair
materials contract to White Supply Company.
C. On June 22, 1981, two bids were received for the
City's estimated annual supply of premix rock
asphalt. The agenda packet a tabulation of these
bids. The low bid submitted by Azrock Industries
of Blewitt, Texas, is based on delivery in Blewitt,
Texas, at a cost of $25.42 per ton. The bid of
White Mines, of San Antonio, is bid delivered to
Baytown at a cost of $25.73 per ton. The bid
price in June of 1980 was $18.50 per ton. Pro-
posed Ordinance No. 10625 -8, awards the annual
premix rock asphalt contract to White Mines.
We recommend approval of Proposed Ordinance No.
10625 -8.
d. On June 22, 1981, two bids were received for the
City's estimated annual supply of hot mix asphalt.
The agenda packet includes a tabulation of these
bids. The low bid was submitted by Radcliff
Materials of Houston, at a cost of $23.90 per ton.
The July 1980 prices for this material was $23.50
per ton. Proposed Ordinance No. 10625 -9, awards
the annual hot mix contract to Radcliff Materials.
We recommend approval of Proposed Ordinance No.
10625 -9.
e. Proposed Ordinance No. 10625 -10, authorizes the
City to exchange its breathalizer with equipment
provided by the Texas Department of Public Safety
and Texas Department of Highways and Public Trans-
portation. The State of Texas is engaged in a
statewide program to provide new breathalizers to
insure that court proceedings are not jeopardized
by technical deficiencies in existing breathalizer
equipment. Under the terms of the proposed contract,
the City will exchange its breathalizer for the
use of a state provided breathalizer. The state
will retain title to its breathalizer. The City
will be responsible for operating and maintaining
it.
10625 -14
Minutes of the Regular Meeting - June 25, 1981
We recommend approval of Proposed Ordinance No.
10625 -10, authorizing the execution of a contract
with the Texas Department of Highways and Public
Transportation and the Texas Department of Public
Safety for exchange of a breathalizer.
f. The agenda packet includes a letter from Ben D.
Reading requesting water service for an auto
dealership outside the city limits. A map of the
proposed location is enclosed in the agenda packet.
The property will be a ten acre site west of
Thompson Road and north of Interstate 10.
We recommend approval of the request from Mr.
Reading for water service outside the city limits.
Councilman Philips moved for adoption of the consent
agenda; Councilman Simmons seconded the motion.
Councilman Johnson stated that he would vote in favor
of the motion, but he still strongly disapproved of furnish-
ing water outside the city limits at the current rate. The
reason for his disapproval is that he feels the citizens of
Baytown are subsidizing those who reside outside the city
limits. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Fuller and Cannon
Mayor Hutto
Nays: None
ORDINANCE NO. 3186
AN ORDINANCE ACCEPTING THE BID OF KAR PRODUCTS FOR THE
ANNUAL AUTO FITTINGS CONTRACT AND AUTHORIZING THE PAYMENT BY
THE CITY OF BAYTOWN OF THE SUM OF SEVENTEEN THOUSAND SEVEN
HUNDRED SIXTY SEVEN & 27/100 ($17,767.27) DOLLARS.
ORDINANCE NO. 3187
AN ORDINANCE ACCEPTING THE BID OF WHITE SUPPLY FOR THE
ANNUAL REPAIR MATERIALS CONTRACT, AND AUTHORIZING THE PAYMENT
BY THE CITY OF BAYTOWN OF THE SUM OF TEN THOUSAND FOUR
HUNDRED TWENTY SEVEN & 68/100 ($10,427.68) DOLLARS.
ORDINANCE NO. 3188
AN ORDINANCE ACCEPTING THE BID OF WHITES MINES FOR THE
ANNUAL PREMIX ROCK ASPHALT CONTRACT AND AUTHORIZING THE
PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF THIRTY EIGHT
THOUSAND FIVE HUNDRED NINETY FIVE & N01100 ($38,595.00)
DOLLARS.
ORDINANCE NO. 3189
AN ORDINANCE ACCEPTING THE BID OF RADCLIFF MATERIALS FOR THE
ANNUAL HOT MIX ASPHALT CONTRACT AND AUTHORIZING THE PAYMENT
BY THE CITY OF BAYTOWN OF THE SUM OF TWENTY THREE THOUSAND
NINE HUNDRED & N01100 ($23,900.00) DOLLARS.
ORDINANCE NO. 3190
AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR OF THE CITY
OF BAYTOWN TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN
AGREEMENT WITH THE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION
AND OF PUBLIC SAFETY; AND PROVIDING FOR THE EFFECTIVE DATE
HEREOF.
10625 -15
Minutes of the Regular Meeting - June 25, 1981
For bid tabulations, see Attachments A through D
respectively.
Consider Proposed Resolution No. 781, Commending the
Capital Improvments Study Committee
The Administration recommended adoption of Proposed
Resolution No. 781, commending the Capital Improvements
Study Committee. Upon its adoption, a copy of the reso-
lution will be forwarded to the ninety (90) citizens who
served, along with a letter from the Mayor expressing
appreciation for their efforts.
Councilman Cannon moved for adoption of the resolution;
Councilman Johnson seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Fuller and Cannon
Mayor Hutto
Nays: None
RESOLUTION NO. 781
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
EXPRESSING ITS GRATITUDE TO THE 1981 CAPITAL IMPROVEMENTS
STUDY COMMITTEE.
Consider Appointment to Clean City Commission
Councilman Fuller upon taking office resigned his
position on the Clean City Commission and Mr. Mery Rosenbaum
has also resigned. Mr. Fuller's term expires in October,
1981, while Mr. Rosenbaum's term expires in October, 1982.
Councilman Fuller moved to appoint Gwen Altwein to serve out
his term and L. E. Orr to serve out the term of Mr. Rosenbaum.
Councilman Cannon seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Fuller and Cannon
Mayor Hutto
Nays: None
Consider Appointment to Baytown Housing Finance Corporation
Board
Mr. Vernon Shields has resigned his position on both
the Baytown Housing Authority Board and the Baytown Housing
Finance Corporation Board. The Mayor is authorized by
statute to make appointments to the Baytown Housing Authority
Board, while by ordinance City Council appoints members to
the Baytown Housing Finance Corporation Board. Mayor Hutto
has appointed Lionel Jellins to replace Mr. Shields on the
Baytown Housing Authority Board which term expires in April,
1983.
Councilman Philips moved that Lionel Jellins be appointed
to the Baytown Housing Finance Corporation Board to replace
Mr. Shields; Councilman Johnson seconded the motion. The
vote follows:
10625 -16
Minutes of the Regular Meeting - June 25, 1981
Ayes: Council members Philips, Johnson, Simmons,
Fuller and Cannon
Mayor Hutto
Nays: None
Recess and Reconvene
Mayor Hutto recessed the open meeting into executive
session to discuss pending litigation. When the open meeting
reconvened, the Mayor announced that no business had been
transacted.
In response to a question from Council, Norman Dykes
stated that the new line on Raccoon Drive would take care of
approximately 30% of the total volume presently serving
Kings Bend.
Adjourn
There being no further business to be conducted, the
meeting was adjourned.
a
Eileen P. Hall, City Clerk
iW
TtTL E: ANNUAL f,UTO F I TT 1 NGS CONTRACT
glD�
DArE. ��,�,� 11 1981
�7EMI 07Y � DESCRIPTION
I, I � r�NNUAL AUTO FITTINGS CONTRACT,
per specifications
I ' �Jelivery A.R.O.
+�
a�
U
cd
GROSS IOTA L
LESS DISC.
-� ��. NET IOTA L
-. r� rtii�rav
cITY of BAyTowN
D!D TABULATION
UN T fc EXTENDED UNIT
�R�c� --
1 -2 days
$20,042.66
Kar Products
DEO UNIT _ X__ ND D UNfT� EXTEND D caN F � PR I (:DED
$2i ,342.64 � +$17,767 -27
5 days
-t-l-l-� c: ANNUAL REPA 1 R MATERIALS CONTRACT
B l D� G R, fi -b7 �.,�o
DATE ��e �2 1 81�
�TEMI QTY � DESCRIPTION
ANNUAL REPAIR MATERIALS CONTRACT;
CITY OF 8AY7 -UVVN
81D TABULATION
,.
White Su 1 Co.
UN17 EXTENDED UNlT pC7ENDE0 UNIT X N0�0 UNIT
PRrCE
i
-�Pri ces firm for 60 days
A total of four (4) bids were
mailed out ,
GROSS TOTAL
LESS DISC.
NET IOTA L
f�_ °.!VERY
. � - -���
TENO •0 UNI i EX7l�NDED�
per specifications
1.
39 rolls
1115 Felt
$11.07 ='=
$ 431.73
2.
529 sacks
Masonry Cement (80 lb. sack)
4.53*
2.396.37
3,
263 sacks
Portland Cement (94 lb. sack)
5.21
1,370.23
4.
72 sacks
Sackrete (g0 lb. sack) �
3.50^
252.00
� 5.
17 sacks
Lime (50 lb. sack}
4.15 ^�
70.55
.� b.
20,000 feet
1/2" Rebar Steel
18.54
3,708.00
`� 7,
7,800 feet
5/8" Rebar Steel
26 . boy
2 ,074.80
+�
� 8•
40 rolls
Tie 41ire for Rebar (3 1/2 lb. roll
3.10
124.00
TOTAL
10,427.68
Delivery
1 clay A.
.0.
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-�Pri ces firm for 60 days
A total of four (4) bids were
mailed out ,
GROSS TOTAL
LESS DISC.
NET IOTA L
f�_ °.!VERY
. � - -���
TENO •0 UNI i EX7l�NDED�
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