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1981 06 25 CC Minutes10625 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN June 25, 1981 The City Council of the City of Baytown, Texas, met in regular session on Thursday, June 25, 1981, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the fol- lowing attendance: Fred T. Philips Jimmy Johnson Perry M. Simmons Roy L. Fuller Allen Cannon Emmett 0. Hutto Dan Savage Randy Strong Eileen P. Hall Absent: Mary E. Wilbanks Councilman Councilman Councilman Councilman Councilman Mayor Assistant City Manager City Attorney City Clerk Councilwoman The meeting was called to order with a quorum present and the invocation was offered by Councilman Johnson. Minutes Councilman Philips inquired if the Municipal Court Judge and the police department had been contacted regarding the concern expressed by Council that red lights in the city are being ignored. Mr. Lanham stated that a written communi- cation to the Judge would be drafted for Council consideration. The Police Chief was present at the meeting when this problem was discussed. Councilman Philips moved for approval of the minutes; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None Petitions Council had received a copy of a petition from the residents along Birdsong Drive in Allenbrook Subdivision. The petitioners requested that Council authorize the in- stallation of three -way stop signs at the intersection of Birdsong with Edgebrook Drive and Allenbrook Drive. This matter had previously been considered by the Baytown Traffic Commission, but due to the traffic warrants (number of accidents and traffic counts) the item was defeated. Councilman Philips stated that perhaps another warrant that should be considered is the number of vehicles using residential areas as a means of ingress and egress to avoid traffic signals. In response to suggestions from Council regarding possible remedies to the problem, Mr. Lanham pointed out that people are cutting through the subdivision to avoid 10625 -2 Minutes of the Regular Meeting - June 25, 1981 the signal at Garth and Baker which police surveilance could not prevent. Speed bumps are very hazardous to motorcylists and bicyclists. Councilman Fuller stated that he felt speed bumps would be very hazardous, especially at night. However, he felt that the citizens who reside in this area should be given some consideration whether it be by installation of three -way stop signs, one -way stop signs or some other method of control. Councilman Cannon requested that the petition be formally accepted and that an item be placed on the next Council agenda. He also requested that the Baytown Sun give some publicity to the matter so that others who reside in the area will have an opportunity to speak to this matter. Mayor Hutto informed Council that there are two petitions which Council will be receiving in the future which represent the same type request -- Memorial Drive in Graywood and Burnett Drive in Lakewood. Another petition was presented by the business and property owners along both sides of North Main from Baker to Lynchburg Cedar Bayou Road. The petitioners requested that that section of North Main be constructed with a turn lane rather than an esplanade. The County will be making the ultimate decision in this matter; however, the Administration felt that the County Engineer would appreciate Baytown's comments. The Administration suggested that Council support the construction of a turn lane rather than an esplanade. Mayor Hutto stated that he understood that no esplanade had been planned. However, several members of Council expressed the feeling that perhaps it would be wise to officially notify the County of what the city would prefer. Mr. Lanham stated that he would forward a letter to the County in this regard. Councilman Cannon mentioned that he had received information that the County intended to improve North Main to Lynchburg Cedar Bayou and then turn back to Garth. Mr. Lanham responded that he understood that the County would be performing this work in two contracts; therefore, there will probably be one contract to cover only that portion from Lynchburg Cedar Bayou to Baker which will be four or five lanes with curb and gutter. The portion beyond that to IH -10 will be open ditch. Councilman Cannon requested that the Administration check with the County to verify exactly what their plans are since he had been told that the original plans had been altered. Mr. Lanham reported that the Administration has been encouraging the purchase of enough right of way to straighten the intersection of Lynchburg Cedar Bayou Road at North Main. In response to an inquiry from Council, Mr. Lanham reported that the traffic count at the intersection of Lynchburg Cedar Bayou with Garth indicated the need for a signal at that location. The traffic commission has considered that information and has recommended that a signal be installed at that location. That item will be on the next Council agenda. 10625 -3 Minutes of the Regular Meeting - June 25, 1981 City Manager's Report Community Development Grant for 1981 - The Administra- tion has received notification from HUD that the City's application for Community Development funds for 1981 has been approved for the amount of $665,000. Some of the projects included in this are Carver Street, Cypress Street, Magnolia Street, sidewalks in these areas, continued reha- bilitation, some demolition work and some street lighting. Stork on the plans for the 1980 program is progressing and the Administration should be able to present those plans to Council in July or August. Houston Lighting and Power Company - The company sub - mitted its statement of cost comparisons for the billing month of July, 1981, which reflected an increase in fuel costs. The total for the user of 2,000 KWH for July is $142.41 or approximately $7.00 increase. Work Session - The Administration requested a work session prior to the next Council meeting to discuss with Council the priority list for Capital Improvements Projects for which bonds were recently voted. An item in this regard will be placed on the agenda for the regular meeting - -July 9. Councilman Philips requested that the suggested priority lists be forwarded to Council in advance of the meeting for review. Mr. Lanham stated that during the work session the Administration would also be prepared to discuss a proposed plan for annexation involving the area north of Lynchburg Cedar Bayou Road. Council set the work session for 5:30 P.M., July 9. Redistricting of Baytown - The City Council of Baytown each ten years following the census has redistricted. The City Attorney reviewed for Council the requirements for redistricting. There is no specific Charter requirement that would require Council to redistrict. However, there is a State statue that indicates that the State and all politi- cal subdivisions and agencies thereof shall recognize and act upon the population report contained in the census. The City Attorney interpreted this to mean that the State require- ment is that the various political subdivisions are required to act on the census report. Aside from any statutory provisions, through the years, it has been clearly established as a constitutional issue. There are a number of supreme court cases which support that issue. If Baytown or any other body failed to redistrict and knowingly had Council districts that were not representative of the population, Baytown would be in violation of the Constitutional require- ment- -one man, one vote. Within the next two months, the Administration should have the final census report, but in the meanwhile, Council may want to be considering a method by which redistricting in Baytown should be accomplished. Drainage - City crews have completed the work on Massey Tompkins Road from the flood control ditch to Chaparral Drive. The work on Rosilee and Beaumont /Donovan Streets is approximately 99010 complete. On the Glen Meadow Subdivision project and the ditch out in the vicinity of Baker and Bayway, appraisals are being performed. Another project in progress is on Massey Tompkins Road between McKinney and Crosby Cedar Bayou and that project is approximately 50% 10625 -4 Minutes of the Regular Meeting - June 25, 1981 complete. The Goose Creek Drive project is approximately 30% complete. At the last Council meeting, easements for the project were approved and 48" outfall pipes are being installed from Goose Creek Drive over to Goose Creek. Also, a pipe will be installed along Goose Creek Drive and Interlachen Streets to alleviate flooding of three -four homes in that area. Notes were placed at the Council table from two citizens who expressed appreciation for drainage work. Councilman Johnson stated that he had received some positive feedback from citizens along Narcille; however, they did express concern that water would come onto the rear of their property from the apartments. Councilman Philips stated that he had received a good report on Greenwood Street. Mr. Lanham stated that some work had been done there; however, the Administration will be taking another look at that area. Street Improvement - All of the streets that were scheduled to be resurfaced have been. Streets where the base was reworked and surfacing has been completed are Church, Meador, Weaver and Narcille. Excavation is complete on Fayle and the contractor is pouring curb and gutter on Indiana. Sliplining - The line has been pulled from West Texas to Southwood between Westwood and Woodside and all the service connections have been made. Councilman Philips stated that the work on that particular project is moving very slowly and he would like to see the contractor complete the work and move on. Mr. Lanham stated that the Administration would confer with the contractor. Community Development Project (Cherry and Pine Streets) - The work is approximately 95% complete and cleanup remains to be completed. Teleprompter - Council had been furnished with a letter from Teleprompter which was an update of what the company is doing to comply with the provisions of the franchise agreement. Questions and Comments Regarding the City Manager's Report In response to an inquiry from Councilman Cannon regarding Houston Lighting and Power Company's statement of costs comparisons, Mr. Lanham stated that he would have the file pulled and discuss the matter with Councilman Cannon after the meeting. Councilman Philips requested that the Administration check a drainage problem in the 300 block of Bowie between Pelly and Thidobeaux Streets. Drainage on both sides of the street is blocked which causes water to stand. It appears that driveways have been constructed over the ditches. N W, 10625 -5 Minutes of the.Regular Meeting - June 25, 1981 Robert D. Crunk Wi11 Appear Robert D. Crunk, 201 Timberlane,_Lakewood Subdivision, appeared as a representative of persons residing along Timberlane, Jasmine and Wildrose Streets concerning drainage problems in that area. Mr. Crunk had photos which depicted how the area floods during heavy rains and he mentioned several attempts the City had made to correct the drainage problems. In Mr. Crunk's presentation, he mentioned that drainage ditches in that area have been piped or filled due to complaints from others in the vicinity. Mayor Hutto explained that in the past Council had taken the stance that open ditches were undesirable, but open ditches will carry more water than piped ditches. Therefore, it may be necessary for Council to take a dif- ferent position.- Council instructed the Administration to study the problem and report back to Council. Consider Proposed Franchise Agreement with General Telephone Company of the.Southwest The Administration has redrafted the proposed franchise agreement with General Telephone Company of the Southwest based on the discussion with Council at the last regular meeting. However, the proposed franchise has not been discussed with General Telephone. The Administration would like tentative approval to review the proposed franchise with General Telephone. Four (4 %) per cent gross receipts fee has been included in the proposed agreement because that is what the company recommended in its draft. The Adminis- tration is not making a recommendation in that regard. Houston Lighting and Power Company is paying four (4 %) percent and Entex is paying three (3 %) percent. Currently, General Telephone Company is paying two (2 %) percent. This year the company's payment to the city was $117,000. Mayor Hutto stated that he would hate to increase the payment to four (4%) percent and wondered why the company had suggested four (4 %) percent. Mr. Lanham responded that probably the company pays four (4 %) percent in other cities. Councilman Johnson digressed to mention the ordinance recommended by General Telephone in which the company is recommending that a fine be assessed for cutting of utility lines. Councilman Johnson stated that he had spoken to a contractor who had no objection to such an ordinance if the company would be responsible for informing contractors where their lines are located. Councilman Fuller stated that he would like to speak to the ordinance involving utility lines at a later time. In response to an inquiry from Council, the City Attorney explained that Page 5, Section 8 merely provides that should the city determine to tax General Telephone for use of its rights of way, then the four (4 %) percent payment would go toward payment of that tax. Presently, there is an ordinance in the code which states there will be a two (2 %) percent gross payment by utilities and the franchise payment would be in lieu of that. This would only apply to the purpose of doing business in the City of Baytown and utilizing city right of way. This would not apply to property tax on 10625 -6 Minutes of the Regular Meeting - June 25, 1981 any real property that the company owns within the city. The four (4%) percent payment is figured on whatever the charge for service is. Council expressed no objections to the Administration discussing the proposed franchise agreement with General Telephone Company and reporting to Council any suggested changes. Consider Proposed Ordinance, Second and Final Reading on Proposed Annexation of 4.3 Acres West of San Jacinto Mall (Lone Star Bank Property) City Council held a hearing on the proposed annexation of 4.3 acres west of San Jacinto Mall (Lone Star Bank Property) with no opposition being expressed. The Administration recommended approval of the ordinance on second and final reading. Councilman Simmons moved for adoption of the ordinance; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3145 AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF 4.3 ACRES WEST OF SAN JACINTO MALL, WHICH SAID TERRITORY LIES ADJACENT TO AND ADJOINS THE PRESENT BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS. Consider Proposed Ordinance, Placing Newly Annexed Territory in Council District No. 6 The proposed ordinance will place the newly annexed territory in Council District No. 6 which is the only district to which the property is contiguous. The Administration recommended approval of the ordinance. Councilman.Philips moved for adoption of the ordinance; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3182 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN ADDING CERTAIN PROPERTY TO COUNCIL DISTRICT NO. 6; REPEALING ORDINANCES INCONSISTENT HEREWITH; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. 10625 -7 Minutes of the Regular Meeting - June 25, 1981 Consider Proposed Ordinance, Awarding Contract on Garth Road Water and Sewer Line Extensions Three bids were received for construction of Garth Road water and sewer line extensions. The low bid on Alternate No. 1, which is the developer's costs is $71,746. The low bid on Alternate No. 2 which is the over -sized line to handle future development is $111,760.50. The difference in cost of the two lines or the cost to the city to construct the over -sized line would be $40,014.50. The Administration recommended approval of construction of Alternate No. 2 and recommended awarding the contract to David Wight Construction Company for the amount of $111,760.50 conditioned upon the receipt from the developer. In other words the contract will not be executed nor will work begin until the Adminis- tration has received the $71,746. The city's portion of the costs will come from Revenue Sharing Funds. Alternate No. 1 consisted of a 10" diameter sanitary sewer line and an 8" diameter water line. Alternate II consisted of a 12" diameter sanitary sewer line and a 16" diameter water line. The bid tabulation follows: Alternate I Alternate II David Wight Construction $ 71,746.00 $111,760.50 Jesse Lovelace Construction 83,275.00 123,339.50 David George Company 115,535.00 159,500.00 In response to an inquiry from Council, Norman Dykes, Director of Public Works /City Engineer, explained that the plans for the future include looping this line back to the BAWA water treatment plant with a large line and also, to loop the line back to the east as property develops in the direction of North Main and eventually as the City grows to Sjolander Road. David Corbin with the firm of Busch, Hutchison was present and in response to an inquiry concerning the firm explained that the firm has bid on previous City of Baytown projects, but has not performed work for the city. The engineers did check with other companies that the contractor has performed work for and all the reports were favorable. The contractor is very reputable. Besides that, the company must put up a sizable bond to insure completion of the job. Councilman Philips requested that the Administration provide sufficient inspection to assure that the lines will be laid to the depth the plans require and to avoid a situation in which would necessitate a maintenance bond. Mr. Lanham stated that the city has two full time inspectors and one will be assigned to inspect this job and the one on Raccoon Drive to assure plan requirements are adhered to. Councilman Philips moved for adoption of the ordinance contingent upon receipt of the $71,746 from the developer; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None 10625 -8 Minutes of the Regular Meeting - June 25, 1981 ORDINANCE NO. 3183 AN ORDINANCE ACCEPTING THE BID OF DAVID WIGHT CONSTRUCTION COMPANY, INC., FOR THE GARTH ROAD WATER AND SEWER LINE EXTENSION AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF ONE HUNDRED ELEVEN THOUSAND SEVEN HUNDRED SIXTY & 50/100 ($111,760.50) DOLLARS. Consider Proposed Ordinance, Awarding Contract on Raccoon Drive Water and Sewer Extensions Four bids were received for construction of the Raccoon Drive water and sewer line extensions as follows: Alternate I Alternate II David Wight Construction $ 65,400.00 $137,727.50 Jesse Lovelace Construction 72,291.50 115,690.00 Baytex Construction 89,113.00 179,010.00 David George Company 217,690.00 319,865.00 The low bidder on Alternate No. I is David Wight for the amount of $65,400 which would be the developer's cost. The low bidder on Alternate No. II is Jesse Lovelace Construction for the amount of $115,690 for a difference of $50,290 which would be the city's cost. Therefore, the Administration recommended that the contract be awarded to Jesse Lovelace Construction on Alternate II, contingent upon receipt of the $65,400 from the developer. Jesse Lovelace and a subcontractor, Sabine, are the companies who performed the work on the East District sewer line and their work has been satisfactory. There is a disagreement concerning final payment, but that has no bearing on the quality of work and the progress at which the job was completed. Councilman Philips moved for adoption of the ordinance contingent upon receipt of $65,400 from the developer; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None Revenue sharing monies will be utilized for this project. ORDINANCE NO. 3184 AN ORDINANCE ACCEPTING THE BID OF JESSE LOVELACE CONSTRUCTION COMPANY, FOR THE RACCOON ROAD WATER AND SEWER LINE EXTENSIONS AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF ONE HUNDRED FIFTEEN THOUSAND SIX HUNDRED NINETY & N01100 ($115,690.00) DOLLARS. Consider Proposed Resolution No. 777, Supporting Repeal of the Brooke Amendments Council has held two work sessions with representatives of Baytown Housing Authority. Council was informed at those meetings of the financial condition of the Authority. The Authority receives federal assistance toward the operation and maintenance of the housing projects. One of the requirements 10625 -9 Minutes of the Regular Meeting - June 25, 1981 placed on the Authority by the federal government is that no more than 25% of the tenants income can be used toward rent payments. This procedure worked satisfactorily for a number of years. In recent years due to inflation, in particular the cost of utilities, funds that the Authority receives from the federal government, along with the 25% limitation on rental charges has not been sufficient to operate the facilities property. In extreme cases, the rental charges can be as low as $8 to $10 per month. These rent limita- tions are included in federal law in what is referred to as the Brooke Amendments. The proposed resolution requests that these amendments be repealed due to the adverse effect on maintenance of the public housing projects. The Adminis- tration recommended approval of the resolution. Councilman Simmons moved for the adoption of the resolution; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None RESOLUTION NO. 777 A RESOLUTION URGING REPEAL OF THE BROOKE AMENDMENTS; REC- OMMENDING PUBLIC HOUSING AUTHORITIES BE ALLOWED TO CHARGE MINIMUM RENTS; ASKING FOR ALTERNATIVE METHODS OF PROVIDING ASSISTANCE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Resolution No. 778, Supporting the Baytown Housing Authority's Withdrawal of Sam Houston Courts and Lincoln Courts from federal public housing program In the two work sessions with representatives of the Housing Authority, the possibility of withdrawing Sam Houston Courts and Lincoln Courts from federal public housing program was discussed. The Baytown Housing Author- ity must make a decision on whether to request continued federal assistance for these projects by July 1. If the housing authority elects to continue with federal assis- tance, the federal law requires that those projects remain in federal housing ten years beyond the receipt of funds. Because of the rent restrictions and the cut -back in federal funding, the Authority is in a position of not having adequate funds to continue operating these units as in the past. Therefore, the Baytown Housing Authority's Board is considering notifying HUD that Sam Houston and Lincoln Courts are to be withdrawn from federal public housing. The possibility of Section 8 funds being used to pay the rent of persons who would continue to reside in these units was discussed during the work session; however, there is no assurance that these funds will be available. If the funds were to be available, the earliest that those funds will become available will be October 1 which means that July through September there would be no federal funding and the money to support the units would need to come from another source. There is the possibility that no Section 8 funds will be forthcoming which would necessitate rents of an adequate amount to operate the units and make them self - supporting. The proposed resolution supports withdrawal of Sam Houston and Lincoln Courts from the federal public housing program. 10625 -10 Minutes of the Regular Meeting - June 25, 1981 In response to an inquiry from Council, Bill Eiland, Director of the Housing Authority, said that the Authority plans to utilize the existing Section 8 program to relocate these people in suitable housing elsewhere inside-the city limits. Under the present Section 8 program which the Authority has complete control over, there is 400 units with approximately 340 rented and an attrition rate of 10 -15 per month. Therefore, Mr. Eiland felt that the Authority does have the capability to locate housing for the residents of Sam Houston and Lincoln Courts during the next 5 -6 months. The tenants will be notified next month of the decision so there will be ample time to prepare for the move. Mr. Eiland added that upon withdrawal of federal funds, persons residing in the units must be charged enough rent to make the project self sustaining. Mr. Eiland stated that he would need to completely revamp his budget projections to be able to determine what that amount should be. Mayor Hutto stated that he felt this to be an excellent time to withdraw the two units from federally funded housing and allow the units to become self- sustaining. Councilman Fuller moved to adopt the resolution; Council- man Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None RESOLUTION NO. 778 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN SUPPORTING THE WITHDRAWAL OF THE BAYTOWN HOUSING AUTHORITY FROM THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT LOW - RENT PUBLIC HOUSING PROGRAM: URGING THE DEVELOPMENT OF A SELF SUPPORTING HOUSING PROGRAM; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Change Order to 1979 -80 Community Development Project - Street and Drainage Improvement to Cherry and Pine Streets During the course of construction on Cherry and Pine Streets, it was discovered that approximately 500 feet of culvert pipe needed to be installed, along with 5 grate inlets to prevent flooding. The cost for this change is $9,639.50; the total project cost was $334,818. There will be significant amounts of overruns on the amount of concrete because of the number of driveways that are being poured. That will appear as overruns, this change order is for additional work which will be paid for through the grant. Councilman Johnson moved for adoption of the ordinance; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None 10625 -11 Minutes of the Regular Meeting - June 25, 1981 ORDINANCE NO. 3185 AN ORDINANCE AUTHORIZING CHANGE ORDER NO. 1 TO THE CONTRACT WITH ANGEL'S EQUIPMENT COMPANY FOR THE 1979 -1980 COMMUNITY DEVELOPMENT PROGRAM,- STREET AND DRAINAGE IMPROVEMENT TO CHERRY AND PINE STREETS IN THE CITY OF BAYTOWN. In response to inquries from Council, Norman Dykes explained that the change order represents additional pipe to provide yard drainage. The reason for the high elevation of the street is that the Administration has received complaints from citizens in the past that streets are being constructed too low. In an attempt to respond to that concern, the city constructs streets as high as possible allowing for drainage. Consider Proposed Resolution No. 779, Transferring Funds from Water Fund Overhead Account to Water Production Account for Electrical Services The 1980 -81 budget included $30,000 in Water Production Fund for operation of water wells because the plan was to convert to surface water early in the year. Since the conversion was made later than expected, the wells continued to be operated. Therefore, it will be necessary to transfer $180,000 to take care of the electrical charges. To offset this, the surface water cost will be approximately $425,000 less than anticipated. In response to an inquiry from Council, Mr. Lanham stated that the Administration is continuing to work with the City of Houston in an attempt to receive some relief on the take or pay provisions of the contract. Councilman Simmons moved to adopt the resolution; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None RESOLUTION NO. 779 A RESOLUTION AUTHORIZING THE CITY MANAGER TO TRANSFER ONE HUNDRED EIGHTY THOUSAND & N01100 ($180,000.00) DOLLARS FROM WATER FUND CONTINGENCY ACCOUNT NO. 1101 -12 -0100 TO WATER PRODUCTION ACCOUNT NO. 1102 -06 -1100 FOR ELECTRICAL SERVICES. Consider Proposed Resolution No. 780, Authorizing the City to Make Application for a Grant from the Houston - Harris County Areawide Agency on Aging to Continue the Senior Citizens Taxi Program The proposed resolution would authorize an application for $22,000 of federal funds; the local match would be $16,000. There are 550 senior citizens enrolled which represents about 1100 rides per month at a cost of $2.75. This continues to be a very successful program. The Admin- istration recommends approval of the proposed resolution. Last year due to a change in federal fiscal period, the city's grant was for a nine -month period and the budget request was based on nine months. Therefore, the budget amount last year was $28,800, whereas the amount this year will be $38,000. 10625 -12 Minutes of the Regular Meeting - June 25, 1981 The program is based on a sliding income scale, pro- viding for free rides and 1/2 fare rides. Approximately 907o of the people enrolled qualify for the free rides.. If the senior citizen is single, the free -ride, half -fare ride break is $4,000. If the senior citizen is married, the break is $5,000. The upper limits on the half-fare ride is $6,.000 for single individuals and $7,000 for married couples. These guidelines have been utilized since 1976; therefore, Mr. Savage suggested that perhaps the guidelines should be adjusted after the determination is made whether or not the city will receive the grant funds. Councilman Fuller moved for adoption of the resolution; Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None RESOLUTION NO. 780 A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF BAYTOWN TO MAKE APPLICATION TO THE HOUSTON - HARRIS COUNTY AREA AGENCY ON AGING FOR GRANT FUNDS IN THE AMOUNT OF TWENTY TWO THOUSAND AND N01100 ($22,000.00) DOLLARS FOR THE CITY OF BAYTOWN SENIOR CITIZENS' TAXICAB PROGRAM. Consent Agenda Mayor Hutto explained that unless a council member had a question or expressed the desire to discuss an item separately, the Chair would entertain a motion,to approve the consent agenda. Councilman Cannon was curious about the location of Reading Buick. Mr. Lanham explained that Reading Buick will be located just west of Thompson Road where Richard Hutchins Buick sign was previously posted. Councilman Philips mentioned that he had noticed that the patching work being performed by the city is not holding. Therefore, he was wondering if the material being purchased is the very best. Norman Dykes explained that this material is the standard mix used in cities. The hot mix is better than the premix; however, due to weather, at times it is difficult to use the hot mix. Sometimes it is difficult to obtain the hot -mix and it must be used the same day. There are times when the crews are backlogged and hurriedly complete a job which results in faulty workmanship. If the work is completed correctly, the patch work is rolled. On streets that are scheduled for reconstruction, the premix is utilized. The consent agenda as set forth in the agenda packet follows: 10625 -13 Minutes of the Regular Meeting - June 25, 1981 a. On June 11, 1981, three bids were received for the City's estimated annual purchase of auto fittings. The agenda packet includes a tabulation of these bids. The low bid was submitted by Kar Products of Humble, Texas, at a total cost of $17,767.27. Proposed Ordinance No. 10625 -6, awards the annual auto fittings contract to Kar Products. Under the terms of this bid, the vendor will maintain a regular inventory of commonly used auto fittings. We recommend approval of Proposed Ordinance No. 10625 -6. b. On June 22, 1981, only one bid was received for the City's estimated annual supply of concrete repair materials. The agenda packet includes a tabulation of this bid. White's Supply Company of Baytown submitted the only bid at a total cost of $10,427.68. Last year's bid for comparable mate- rials was $10,080.76. We recommend approval of Proposed Ordinance No. 10625 -7, awarding the annual concrete repair materials contract to White Supply Company. C. On June 22, 1981, two bids were received for the City's estimated annual supply of premix rock asphalt. The agenda packet a tabulation of these bids. The low bid submitted by Azrock Industries of Blewitt, Texas, is based on delivery in Blewitt, Texas, at a cost of $25.42 per ton. The bid of White Mines, of San Antonio, is bid delivered to Baytown at a cost of $25.73 per ton. The bid price in June of 1980 was $18.50 per ton. Pro- posed Ordinance No. 10625 -8, awards the annual premix rock asphalt contract to White Mines. We recommend approval of Proposed Ordinance No. 10625 -8. d. On June 22, 1981, two bids were received for the City's estimated annual supply of hot mix asphalt. The agenda packet includes a tabulation of these bids. The low bid was submitted by Radcliff Materials of Houston, at a cost of $23.90 per ton. The July 1980 prices for this material was $23.50 per ton. Proposed Ordinance No. 10625 -9, awards the annual hot mix contract to Radcliff Materials. We recommend approval of Proposed Ordinance No. 10625 -9. e. Proposed Ordinance No. 10625 -10, authorizes the City to exchange its breathalizer with equipment provided by the Texas Department of Public Safety and Texas Department of Highways and Public Trans- portation. The State of Texas is engaged in a statewide program to provide new breathalizers to insure that court proceedings are not jeopardized by technical deficiencies in existing breathalizer equipment. Under the terms of the proposed contract, the City will exchange its breathalizer for the use of a state provided breathalizer. The state will retain title to its breathalizer. The City will be responsible for operating and maintaining it. 10625 -14 Minutes of the Regular Meeting - June 25, 1981 We recommend approval of Proposed Ordinance No. 10625 -10, authorizing the execution of a contract with the Texas Department of Highways and Public Transportation and the Texas Department of Public Safety for exchange of a breathalizer. f. The agenda packet includes a letter from Ben D. Reading requesting water service for an auto dealership outside the city limits. A map of the proposed location is enclosed in the agenda packet. The property will be a ten acre site west of Thompson Road and north of Interstate 10. We recommend approval of the request from Mr. Reading for water service outside the city limits. Councilman Philips moved for adoption of the consent agenda; Councilman Simmons seconded the motion. Councilman Johnson stated that he would vote in favor of the motion, but he still strongly disapproved of furnish- ing water outside the city limits at the current rate. The reason for his disapproval is that he feels the citizens of Baytown are subsidizing those who reside outside the city limits. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3186 AN ORDINANCE ACCEPTING THE BID OF KAR PRODUCTS FOR THE ANNUAL AUTO FITTINGS CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF SEVENTEEN THOUSAND SEVEN HUNDRED SIXTY SEVEN & 27/100 ($17,767.27) DOLLARS. ORDINANCE NO. 3187 AN ORDINANCE ACCEPTING THE BID OF WHITE SUPPLY FOR THE ANNUAL REPAIR MATERIALS CONTRACT, AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TEN THOUSAND FOUR HUNDRED TWENTY SEVEN & 68/100 ($10,427.68) DOLLARS. ORDINANCE NO. 3188 AN ORDINANCE ACCEPTING THE BID OF WHITES MINES FOR THE ANNUAL PREMIX ROCK ASPHALT CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF THIRTY EIGHT THOUSAND FIVE HUNDRED NINETY FIVE & N01100 ($38,595.00) DOLLARS. ORDINANCE NO. 3189 AN ORDINANCE ACCEPTING THE BID OF RADCLIFF MATERIALS FOR THE ANNUAL HOT MIX ASPHALT CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWENTY THREE THOUSAND NINE HUNDRED & N01100 ($23,900.00) DOLLARS. ORDINANCE NO. 3190 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR OF THE CITY OF BAYTOWN TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN AGREEMENT WITH THE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION AND OF PUBLIC SAFETY; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. 10625 -15 Minutes of the Regular Meeting - June 25, 1981 For bid tabulations, see Attachments A through D respectively. Consider Proposed Resolution No. 781, Commending the Capital Improvments Study Committee The Administration recommended adoption of Proposed Resolution No. 781, commending the Capital Improvements Study Committee. Upon its adoption, a copy of the reso- lution will be forwarded to the ninety (90) citizens who served, along with a letter from the Mayor expressing appreciation for their efforts. Councilman Cannon moved for adoption of the resolution; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None RESOLUTION NO. 781 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN EXPRESSING ITS GRATITUDE TO THE 1981 CAPITAL IMPROVEMENTS STUDY COMMITTEE. Consider Appointment to Clean City Commission Councilman Fuller upon taking office resigned his position on the Clean City Commission and Mr. Mery Rosenbaum has also resigned. Mr. Fuller's term expires in October, 1981, while Mr. Rosenbaum's term expires in October, 1982. Councilman Fuller moved to appoint Gwen Altwein to serve out his term and L. E. Orr to serve out the term of Mr. Rosenbaum. Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None Consider Appointment to Baytown Housing Finance Corporation Board Mr. Vernon Shields has resigned his position on both the Baytown Housing Authority Board and the Baytown Housing Finance Corporation Board. The Mayor is authorized by statute to make appointments to the Baytown Housing Authority Board, while by ordinance City Council appoints members to the Baytown Housing Finance Corporation Board. Mayor Hutto has appointed Lionel Jellins to replace Mr. Shields on the Baytown Housing Authority Board which term expires in April, 1983. Councilman Philips moved that Lionel Jellins be appointed to the Baytown Housing Finance Corporation Board to replace Mr. Shields; Councilman Johnson seconded the motion. The vote follows: 10625 -16 Minutes of the Regular Meeting - June 25, 1981 Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None Recess and Reconvene Mayor Hutto recessed the open meeting into executive session to discuss pending litigation. When the open meeting reconvened, the Mayor announced that no business had been transacted. In response to a question from Council, Norman Dykes stated that the new line on Raccoon Drive would take care of approximately 30% of the total volume presently serving Kings Bend. Adjourn There being no further business to be conducted, the meeting was adjourned. a Eileen P. Hall, City Clerk iW TtTL E: ANNUAL f,UTO F I TT 1 NGS CONTRACT glD� DArE. ��,�,� 11 1981 �7EMI 07Y � DESCRIPTION I, I � r�NNUAL AUTO FITTINGS CONTRACT, per specifications I ' �Jelivery A.R.O. +� a� U cd GROSS IOTA L LESS DISC. -� ��. NET IOTA L -. r� rtii�rav cITY of BAyTowN D!D TABULATION UN T fc EXTENDED UNIT �R�c� -- 1 -2 days $20,042.66 Kar Products DEO UNIT _ X__ ND D UNfT� EXTEND D caN F � PR I (:DED $2i ,342.64 � +$17,767 -27 5 days -t-l-l-� c: ANNUAL REPA 1 R MATERIALS CONTRACT B l D� G R, fi -b7 �.,�o DATE ��e �2 1 81� �TEMI QTY � DESCRIPTION ANNUAL REPAIR MATERIALS CONTRACT; CITY OF 8AY7 -UVVN 81D TABULATION ,. White Su 1 Co. UN17 EXTENDED UNlT pC7ENDE0 UNIT X N0�0 UNIT PRrCE i -�Pri ces firm for 60 days A total of four (4) bids were mailed out , GROSS TOTAL LESS DISC. NET IOTA L f�_ °.!VERY . � - -��� TENO •0 UNI i EX7l�NDED� per specifications 1. 39 rolls 1115 Felt $11.07 ='= $ 431.73 2. 529 sacks Masonry Cement (80 lb. sack) 4.53* 2.396.37 3, 263 sacks Portland Cement (94 lb. sack) 5.21 1,370.23 4. 72 sacks Sackrete (g0 lb. sack) � 3.50^ 252.00 � 5. 17 sacks Lime (50 lb. sack} 4.15 ^� 70.55 .� b. 20,000 feet 1/2" Rebar Steel 18.54 3,708.00 `� 7, 7,800 feet 5/8" Rebar Steel 26 . boy 2 ,074.80 +� � 8• 40 rolls Tie 41ire for Rebar (3 1/2 lb. roll 3.10 124.00 TOTAL 10,427.68 Delivery 1 clay A. .0. i -�Pri ces firm for 60 days A total of four (4) bids were mailed out , GROSS TOTAL LESS DISC. 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