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1981 06 11 CC Minutes10611 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN June 11, 1981 The City Council of the City of Baytown, Texas, met in regular session on Thursday, June 11, 1981, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the fol- lowing attendance: Fred T. Philips Jimmy Johnson Perry M. Simmons ' Roy L. Fuller Allen Cannon Emmett 0. Hutto Fritz Lanham Dan Savage Randy Strong Eileen P. Hall Absent: Mary E. Wilbanks Councilman Councilman Councilman Councilman Councilman Mayor City Manager Assistant City Manager City Attorney City Clerk Councilwoman The meeting was called to order with a quorum present and the invocation was offered by Councilman Simmons. Minutes Councilman Fuller moved for approval of the minutes for the meeting held May 28, 1981; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None Receive Petitions None. City Manager's Report Commend Paul Schaffer and Charles W. Cowan of the Baytown Police Department - R. H. Turner, Chief of Police, had received a letter from Mr. James E. Porter, Principal of the Temple Junior School of Diboll, commending Lieutenant Charles W. Cowan and Patrolman Paul Schaffer of the Baytown Police Department for the consideration and courtesy extended students and teachers of the school who had been involved in an accident in Baytown on May 23, 1981. Mr. Porter had also taken the opportunity to forward framed certificates of appreciation to the two men which the City Manager proudly presented. Letter commending Joel Campbell - Mayor Hutto read a letter that he had received from William L. Close with Houston Lighting and Power Company commending Joel Campbell, Administrative Assistant in the Public Works Department, for the outstanding job Mr. Campbell performed with regard to promoting June as Energy Conservation Month. The Mayor requested that the letter be placed in Mr. Campbell's personnel file. 10415 -2 Minutes of the Regular Meeting - June 11, 1981 Resignation of Dan Savage - Dan Savage, Assistant City Manager, has tendered his resignation to accept the post of City Manager of The Colony, Denton County, Texas. Mr. Savage's last day in Baytown will be July 3. Mr. Lanham expressed his deep regard for Mr. Savage's abilities and wished him much success in this new challenge. On behalf of City Council, Mayor Hutto expressed appre- ciation for Mr. Savage's abilities and wished him much success. Representative to Girls State - Katie Bednarski, repre- sentative to Girls State in Seguin, Texas, was present to observe local government in action. Canvass Election Returns - Council is required by Charter to canvass election returns the second Wednesday following Tuesday elections. Therefore, Council scheduled a special meeting for Wednesday, June 17, 1981, to canvass the returns of the bond election held June 9, 1981. Work Session with Baytown Housing Authority - Mr. Lanham mentioned a letter from the Baytown Housing Authority requesting another meeting with Council. Council felt that probably the canvass of the returns would require 15 -20 minutes and then Council would adjourn to a work session with the housing authority. 1981 Street Improvement Contract - The contractor on the street improvement program has completed the excavation on Meador and Church Streets. Excavation is underway on Narcille, Weaver and Fayle Streets. Forms for curb and gutter are being set on Indiana Street. Community Development (Cherry and Pine Streets) - All the concrete work has been completed on both Cherry and Pine Streets. The back filling and cleanup work remains to be completed. Sliplining - The line from Kentucky to Maryland between Florida and Alabama and all the service connections have been made. Drainage by city crews - Rosilee is approximately 95% complete; Beaumont /Donovan is 95% complete and MacArthur Street is approximately 95% complete. Norman Dykes Report on Recent Rains - During the period June 4 through 5 an average of 10 inches of rain fell in Baytown. The heaviest flooding experienced was in the Brownwood area where people were evacuated. Mr. Dykes and his staff have looked at this area and feel that the placement of dirt along Brownwood Drive to create a small berm will help to keep water from crossing over the roadway. Country Club Addition experienced some home flooding. The individuals that were affected have met and suggested ideas that coincide with those of Mr. Dykes staff. There is an item on the agenda for an easement in the Country Club Addition. The Administration feels that pipe can be laid and swales constructed between some of the homes to release water on down to Goose Creek. The Administration feels this is a very positive solution and should correct the problem of flooding at this particular intersection. There was scattered house flooding reported on Massey Tompkins and North Main. There were many reports of water in garages and of water very near entering homes. 10611 -3 Minutes of the Regular Meeting - June 11, 1981 Many improvements to the system that had been effected produced positive results. Many areas that did flood are areas that have been targeted for improvements. Some of these improvements will be performed during the budget year, while others have been included in the recent bond program. Most of the areas where three or more homes flooded, are scheduled for improvements. Harris County Flood Control District has in the planning stages, the concrete lining of the flood control ditch north of Craigmont. In reference to a question from Council, Mr. Dykes stated that the city staff is working to develop priorities to implement the bond program. Question or Comments Regarding City Manager's Report Councilman Cannon expressed his concern with the failure of persons driving in Baytown to stop for red lights and requested that that concern be directed to the police department and Municipal Court Judge; Councilman Philips concurred. Rudy Hardy Will Appear Ms. Hardy was not present. Richard Steele Will Appear Richard Steele, Pastor of Cedar Bayou Baptist Church, who resides at 1100 Sagebrush, appeared regarding flooding problems experienced at Cedar Bayou Baptist Church and the general vicinity. Mr. Steele explained that the problem is that the water between McKinney and Crosby Cedar Bayou Road has no way to get across Highway 146 because Highway 146 acts as a dam. Mr. Steele suggested the drainage problem in the area could be alleviated by eliminating the 90 degree turns under Highway 146 from Crosby Cedar Bayou and by routing the church's run -off under Highway 146 directly to the drainage ditch on Elvinta. Mr. Lanham explained that several years ago an addi- tional drainage pipe was added, but obviously, this addition is no longer adequate and that the city will need to work with the highway department to alleviate the problem. Councilman Cannon requested that the Administration check into the problem and report back to Council. Receive Six -Month Audit Report Dave Start with the firm of Gerace, Hullum, Start and Company was present to review the Financial Statements of General and Enterprise Funds as of March 31, 1981, together with auditors' report. Mr. Start mentioned that the finan- cial statements had been prepared under the accrual basis of accounting which was implemented in 1980. He explained that on the balance sheet, the amount of approximately $750,000 entitled reserved for encumbrances represents commitments that have been made -- basically, those items for which purchase orders have been issued, but the goods or services have not yet been received. The item entitled, "Unreserved: Designated for subsequent periods' expenditures," represents the remaining budget for the current fiscal year. The portion designated as, "Unreserved: Undesignated," does not represent surplus. That amount is best described as the difference 10611 -4 Minutes of the Regular Meeting - June 11, 1981 between the cash basis of accounting and the accrual basis of accounting which consists primarily of taxes receivable. The second page of the financial statement reflects the accrual basis revenues and expenditures of the general fund which differ somewhat from the budgetary basis. Page 12 of the report reflects the general fund receipts for the current year which basically reflect budgetary amounts. Footnote 6 of the report deals with litigation. That footnote discusses the Bayshore Constructors lawsuit and indicates that the Supreme Court had not yet rendered an opinion. Since that time, the Supreme Court has refused to overturn the Appeals Court. In response to replied that Page 1 Certificates of Depi of Finance is doing utilization of city an inquiry from Council, Mr. Start of the report reflects $6,700,000 in sit as of March 31, and that the Director a good job in getting the maximum funds. Mr. Start ended his presentation by thanking the city staff for their cooperation and assistance during the audit. Consider Infiltration /Inflow Analysis of the Wastewater Collection System - Central Sewer District Council had reviewed the Infiltration /Inflow Analysis of the Wastewater Collection System - Central District in work session prior to the regular meeting. The Administration requested City Council approval to submit the report to the Texas Department of Water Resources. Councilman Fuller moved to authorize the Administration to submit the report to the Texas Department of Water Resources; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None Consider Infiltration /Inflow Analysis of the Wastewater Collection System - East Sewer District Council had also reviewed this study during the work session prior to the regular meeting. The Administration requested approval to submit the report to the State and also to authorize the engineers to proceed with facility plans. Councilman Johnson moved that the Administration be authorized to submit the report to the State and that the engineers be authorized to proceed with facility plans. Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None 10611 -5 Minutes of the Regular Meeting - June 11, 1981 Review Proposed Franchise Agreement with General Telephone Company of the Southwest At the May 28, Council meeting, Mr. Wilson with General Telephone Company of the Southwest submitted a proposed franchise agreement for Council consideration. As the City Attorney reviewed that proposed franchise agreement, Council- man Philips commented that the agreement gives the company the right to trim trees, but made no requirements of the company with regard to the removal of tree trimmings. The City Attorney stated that that could be one of the changes to the proposed agreement. The City Attorney.suggested that there were other changes that Council might want to consider to make this franchise agreement consistent with others that the city has in effect. For instance, in other agreements, the city can require the company to relocate its facilities at the company's cost. Other franchise agreements provide the company must provide first class service and keep their system in reasonable operating condition. The Houston Lighting and Power franchise requires that the company provide the city free pole space or underground duct space. General Telephone Company does own some poles; therefore, the Council may want the same requirement included in the proposed franchise. The Houston Lighting and Power franchise also provides a penalty for poor service; however, realis- tically, this is usually monitored by the Public Utility Commission. Other franchises between the city and companies utilizing city rights of way provide a hold harmless clause in which the franchisee agrees to indemnify and hold harmless the City of Baytown for any injury or property damage that may occur from its use of the right of way. The tree trimming provision is not in the Houston Lighting and Power franchise, but it is in the Teleprompter franchise. The City Attorney felt this to be a good provision and stated that perhaps the provision that Councilman Philips mentioned should also be included. The City Attorney also recommended that Council consider an additional requirement that if the PUC determines that it will no longer regulate telephone rates or turns that authority back to the local entities, Council reserves the right to regulate rates. In response to an inquiry from Mayor Hutto, the City Attorney stated that the franchise would be in effect for 25 years which would be binding on future Councils. Mayor Hutto stated that the only problem that he had with that was the 4% franchise fee which is paid by the users. Councilman Fuller inquired if possibly the length of the franchise could be shortened? Mr. Lanham explained that probably the length is tied to the company's ability to borrow money. Councilman Philips stated that the franchise agreement should speak strongly to the company providing good quality service. The City Attorney pointed out that the city would have a problem with enforcement of such a provision since the PUC regulates rates. The hearings examiner for the PUC recently ruled that the company was entitled to a rate increase of $3,500,000, but added a penalty of $4,000,000 for continued poor service. The effect of this ruling was a recommended reduction of $500,000. Next week the full commission is to have its hearing to determine if the hearings examiner's report is to be adopted. 10611 -6 Minutes of the Regular Meeting - June 11, 1981 In response to inquiries of Council, the City Attorney explained that the Public Utility Commission has all authority with regard to General Telephone Company's service. Consider Proposed Ordinance, First Reading on Proposed Annexation of Tierra Del Oro, Section Nos_. 2 and 3 Council conducted a hearing at the last regular meeting concerning the proposed annexation of Tierra Del Oro, Section Nos. 2 and 3. No one expressed opposition to the proposed annexation. Tierra Del Oro, Section Nos. 2 and 3 are located north of Whispering Pines and east of Raccoon Drive. The Administration recommended approval of the ordinance. Councilman Cannon moved for adoption of the ordinance; Councilman Fuller seconded the motion. In response to an inquiry from Councilman Philips, the Director of Planning and Traffic stated that drainage plans for Section No. 2 had been reviewed by both the City of Baytown and Harris County Flood Control District and both had approved said plans. Drainage plans for Section No. 3 have not been presented. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3170 AN ORDINANCE PROVIDING FOR THE LIMITS OF THE CITY OF BAYTOWN, TIERRA DEL ORO, SECTIONS 2 AND TERRITORY LIES ADJACENT TO AND LIMITS OF THE CITY OF BAYTOWN, EXTENSION OF CERTAIN BOUNDARY TEXAS, AND THE ANNEXATION OF 3 SUBDIVISIONS, WHICH SAID ADJOINS THE PRESENT BOUNDARY TEXAS. Consider Proposed Ordinance, First Reading on Proposed Annexation of Raven Way Subdivision and Adjacent Land Council held a public hearing on the proposed annexation of Raven Way Subdivision and adjacent land at the last regular Council meeting. No opposition was expressed. The area being considered for annexation is located near Chaparral Subdivision. The Administration received a request for annexation of Raven Way Subdivision and is recommending that the adjacent triangular parcel be annexed to avoid an island of unannexed area in the city. The total annexation is 35.6 acres. The Administration recommended annexation of Raven Way Subdivision and the adjacent parcel. Councilman Philips moved for adoption of the ordinance; Councilman Johnson seconded the motion. Preliminary reviews of the plans have been made, but more work needs to be done before final approval will be granted. Annexation of the property will not change the developers responsibility to comply with drainage require- ments of the city. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None 10611 -7 Minutes of the Regular Meeting - June 11, 1981 ORDINANCE NO. 3171 AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF RAVEN WAY SUBDIVISION, WHICH SAID TERRITORY LIES ADJACENT TO AND ADJOINS THE PRESENT BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS. Consider Proposed Ordinance, Authorizing Final Payment of Payment for Sewer Line on Barkuloo Road This is the line that was constructed by the city and the school district. The school district contracted the work and has now billed the city for its 'share. There were some problems with the line and Spaw Glass, the general contractor, has given the city a maintenance bond. Norman Dykes, City Engineer and Director of Public Works, reviewed for Council the fact that the school district, in order to serve Crockett Elementary School, proposed to install a 6" sanitary sewer line along the west side of Barkuloo Road from Baker Road, north to the school. At that time, the Administration recommended and the Council autho- rized the city's participation to oversize the line. The line ties into the end of the East District project which is underway. As a result, bids were taken on a 6 -inch line needed by the school and a 10 -inch line to serve the future needs of the area. Council authorized participation in the oversized line. The total project costs were $76,564. The oversized cost between the 6 -inch and 10 -inch was $49,929 which is the portion that the city will need to pay. The laying of this line was completed back in the fall, but inspection of the line, revealed that the line was not constructed properly. Therefore, the Administration had a company televise the line which revealed that the line had not been laid according to plans. The line is not on the consistent grade that the plans required. Although the line is water tight during low -flow periods, there may be problems. The only problem with accepting the line is future maintenance of the line; therefore, the Administration talked with Spaw Glass about a maintenance bond to cover maintenance of the line. The Administration negotiated with the contractor for a 10 -year bond representing a total amount of $150,000. If any section of the line between any two manholes has to be repaired or unstopped more than four times during the term of the bond, the city may require part or all of that sec- tion be reconstructed. Also, the replacement of that section would not relieve the contractor of.the duty to repair or reconstruct the remainder of the line. Any blockage that is evidenced in the line, the contractor agrees to unstop. If he doesn't respond quickly enough, the city will unstop the line and the bonding company will reimburse the city the actual cost. The contractor does agree to begin work on any repair or maintenance required within two days of receipt of notice. In response to an inquiry from Council, Mr. Dykes stated that he felt that if there are going to be stoppages, those will occur within two years. Mr. Dykes also explained that the job was very difficult to lay due to poor soil conditions and the fact the line was very deep. The Administration recommended approval of the ordinance. 10611 -8 Minutes of the Regular Meeting - June 11, 1981 Councilman Philips moved for adoption of the ordinance; Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3172 AN ORDINANCE AUTHORIZING FINAL PAYMENT TO GOOSE CREEK CONSOLIDATED INDEPENDENT SCHOOL DISTRICT FOR THE BARKULOO ROAD SANITARY SEWER LINE AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Awarding Bid for Sanitary Landfill Service Dan Savage, Assistant City Manager, explained that the city has had a sanitary landfill contract with Gene Hazelwood since 1976. The present contract expires in March, 1982. When the bond program was being developed, one of the items discussed was the future disposal of solid waste. At that time, a number of possibilities were explored, but after analyzing the various costs associated with each, it was determined that the most economically method would be continued utilization of the landfill method. The bond committee on solid waste recommended that the city attempt to extend the contractural arrangement with Mr. Hazelwood or another landfill operation. Therefore, bids were solicited from four companies in the business. Gene Hazelwood was the only contractor to bid. Browning- Ferris called to state that the company was unable to get the bid prepared in time. The bid was based on one -year bid prices for four different years beginning April 1, 1982. The bid provides for a cost of $2.25 for 1982 and then a $ .25 increase for each of the succeeding years. Mr. Savage stated that the bid is a little higher than expected, but it is a good bid and it gets better with succeeding years. The proposed ordinance does provide for a four -year contract and the Administration recommended that the bid be awarded to Mr. Hazelwood. Councilman Simmons moved for adoption of the ordinance; Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3173 AN ORDINANCE ACCEPTING THE BID OF GENE B. HAZELWOOD FOR THE OPERATION OF A SANITARY LANDFILL FOR THE DISPOSAL OF THE CITY OF BAYTOWN'S MUNICIPAL SOLID WASTE ON A UNIT PRICE BASIS WITH COMPENSATION TO BE PAID UPON THE ACTUAL QUANTITIES DISPOSED OF; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 10611 -9 Minutes of the Regular Meeting - June 11, 1981 Consider Proposed Ordinance, Authorizing Sale of City Easement in Lantern Park Mr. and Mrs. Krisher who own property at 4800 Coachman are in the process of selling that property and in that process it was found that a small portion of their garage and swimming pool encroaches onto a 16 foot utility easement in the rear of the home. The Administration has studied this request and has looked at the easement to determine that the request will not affect the city's need to provide services to the residences. Therefore, the Administration recommends that the city sell those small portions of the easement that have been encroached upon to Mr. and Mrs. Krisher for the sum of $200.00. Councilman Philips moved to adopt the ordinance; Council- man Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3174 AN ORDINANCE DISCONTINUING, ABANDONING FOR PUBLIC USE, AND CLOSING PORTIONS OF A PUBLIC UTILITY EASEMENT IN THE KOUNTRY CLUB VILLAGE SUBDIVISION IN THE CITY OF BAYTOWN; AUTHORIZING QUITCLAIMING ALL INTEREST OF THE CITY OF BAYTOWN AND THE PUBLIC IN AND TO SUCH PORTIONS OF A PUBLIC UTILITY EASEMENT; AND DIRECTING THAT THE COUNTY CLERK OF HARRIS COUNTY, TEXAS, SO INDICATE ON THE RECORDED PLAT OF SAID SUBDIVISION. Consider Proposed Resolution, Amending City Council's Travel Policy Since Council acted on this policy within the last six months, Council will need to waive the six -month restriction on reconsidering matters acted on by Council. Councilman Johnson moved to waive the six -month restric- tion; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None After the six -month restriction had been waived, Council considered the proposed resolution, amending City Council's travel policy. The proposed resolution is identical to the previous resolution except that any reference to expenses of spouses is eliminated. Councilman Philips moved to adopt the resolution; Councilman Fuller seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None 10611 -10 Minutes of the Regular Meeting - June 11, 1981 RESOLUTION NO. 774 A RESOLUTION REPEALING RESOLUTION NO. 772; ESTABLISHING A TRAVEL POLICY FOR CITY COUNCIL MEMBERS TRAVELING OUTSIDE THE CITY OF BAYTOWN ON CITY BUSINESS, AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Accepting Dedication of Easements in Country Club Subdivision Earlier in the meeting, Norman Dykes had reported to Council on flooding in the city during the June 4 -5 rains and had mentioned that easements would be necessary in the Country Club Subdivision to alleviate certain flooding problems. The Administration has received from two property owners in the Country Club Subdivision underground storm sewer and above ground drainage easements. The easements involve an 11 foot easement on the south side of one parcel, a 10 foot easement on the north side of another lot and a two foot easement on the south side of that same lot. The owners of the two lots have signed easements because they are very anxious for the city to perform the work. The Administration recommended acceptance of the easements. Councilman Cannon moved for adoption of the ordinance; Councilman Philips seconded the motion. One swale has been constructed in the event of heavy rains tonight and another swale will be constructed tomorrow. No pipe was installed pending Council acceptance of the easements. Plans are to discharge the water from the back of the homes onto the Goose Creek Country Club Golf Course and then to Goose Creek. The Board of Directors of the Country Club have been contacted and express no objections to assist in solving this problem. This improvement should solve the problem of flooding at the intersection of Goose Creek Drive with Arrowhead, as well as other intersections in that immediate area. The vote follows: Ayes: Council members Philips, Johnson, Simmons Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3175 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE DEDICATION OF UTILITY EASEMENTS BY EDGAR F. SEEGERS AND WIFE, PATRICIA L. SEEGERS AND BARRY D. NOLAN AND WIFE, MARGARET ANN NOLAN; DIRECTING THE CITY CLERK TO FILE SAID DEDICATION WITH THE COUNTY CLERK OF HARRIS COUNTY, TEXAS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consent Agenda Mayor Hutto explained that unless a council member had a question or expressed the desire to discuss an item separately, the Chair would entertain a motion to approve the consent agenda. The consent agenda as set forth in the agenda packet follows: 10611 -11 Minutes of the Regular Meeting - June 11, 1981 a. On June 2, 1981, two bids were received for the rehabilitation of a house at 1404 Ash Street under the Community Development Housing Rehabilitation Program. The agenda packet includes a tabulation of these bids. The low bid was submitted by Ed Shook at a total cost of $5,800. Work will involve replacing screens on windows and porch, painting trim, installing a new electrical service, re- pairing plumbing in the kitchen and bathroom, installing new front and back doors and repairing deteriorated walls and ceilings. Proposed Ordi- nance No. 10611 -8, awards the contract for reha- bilitation of the house at 1404 Ash Street to Ed Shook. We recommend approval of Proposed Ordinance No. 10611 -8. b. On June 2, 1981, two bids were received for the rehabilitation of the house at 1606 W. Humble under the Community Development Housing Rehabili- tation Program. The agenda packet includes a tabulation of these bids. C.M.S. submitted the low bid at a total cost of $7,472. Work includes installing a new roof, repairing deteriorated eaves, leveling the structure, painting the interior and exterior of the house, repairing the damage to flooring, repairing sheetrock cracks and doing minor electrical work. Proposed Ordinance No. 10611 -9, awards the housing rehabilitation contract to C.N.S. at a total cost of $7,472. We recommend approval of Proposed Ordinance No. 10611 -9. C. On May 27, 1981, three bids were received for the purchase of the City's estimated annual supply of storage batteries. The agenda packet includes a tabulation of these bids. The low bid was sub- mitted by R.P.W. Company of Houston at a total cost of $4,252.80. Proposed Ordinance No. 10611 -10, awards the storage battery contract to R.P.W. Company. We recommend approval of Proposed Ordinance No. 10611 -10. d. At its May 25, 1981 meeting, the Traffic Commis- sion recommended that stop signs be installed on Birdsong Drive at Garth Road, and on North Third Street at East Lobit Avenue. Proposed Ordinance No. 10611 -11, authorizes the installation of these stop signs. We recommend approval of Proposed Ordinance No. 10611 -11. e. On June 5, 1981, three bids were received for the purchase of a two door sedan to replace a damaged Police vehicle. The agenda packet includes a tabulation of these bids. San Jacinto Ford submitted the low bid at a total cost of $7,411.80. Proposed Ordinance No. 10611 -12 awards the bid to San Jacinto Ford. We recommend approval of Proposed Ordinance No. 10611 -12. 10611 -12 Minutes of the Regular Meeting - June 11, 1981 f. Because of the extensive rain and flooding a Civil Defense Emergency was declared by Civil Defense Director Fletcher Hickerson at 8:00 a.m. on June 5. Approximately fifty homes in the Brownwood Subdivision flooded. Approximately two dozen homes flooded in other portions of the City. The emergency was terminated at 8 :00 a.m. on June 8. Proposed Resolution No. 775, confirms the existence of the Civil Defense emergency. We recommend approval of Proposed Resolution No. 775. Councilman Johnson moved to adopt the Consent Agenda Item Nos. 18a through 18f; Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3176 AN ORDINANCE AWARDING THE CONTRACT FOR A COMMUNITY DEVELOPMENT REHABILITATION PROJECT 80 -03 -03 TO ED SHOOK BUILDER, INC., FOR THE SUM OF FIVE THOUSAND EIGHT HUNDRED & N01100 ($5,800,000) DOLLARS. ORDINANCE NO. 3177 AN ORDINANCE AWARDING THE CONTRACT FOR A COMMUNITY DEVELOPMENT REHABILITATION PROJECT 80 -01 -04 TO C.M.S. CONSTRUCTION FOR THE SUM OF SEVEN THOUSAND FOUR HUNDRED SEVENTY TWO & N01100 ($7,472.00) DOLLARS. ORDINANCE NO. 3178 AN ORDINANCE ACCEPTING THE BID OF R.P.W. COMPANY FOR THE ANNUAL STORAGE BATTERY CONTRACT AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF FOUR THOUSAND TWO HUNDRED FIFTY TWO & 80/100 ($4,252.80) DOLLARS. ORDINANCE NO. 3179 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, PROVIDING FOR THE POSTING OF STOP SIGNS AT VARIOUS INTERSECTIONS; REPEALING CONFLICTING ORDINANCES; PRESCRIBING A MAXIMUM PENALTY OF TWO HUNDRED AND N01100 ($200.00) DOLLARS FOR THE VIOLATION THEREOF; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. ORDINANCE NO. 3180 AN ORDINANCE ACCEPTING THE BID OF SAN JACINTO FORD FOR THE PURCHASE OF ONE TWO DOOR SEDAN AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF SEVEN THOUSAND FOUR HUNDRED ELEVEN & 80/100 ($7,411.80) DOLLARS. RESOLUTION NO. 775 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, CONFIRMING THE DECLARATION BY THE CIVIL DEFENSE DIRECTOR WITH THE APPROVAL OF THE CITY MANAGER OF THE EXISTENCE OF AN EMERGENCY ON THE 5TH DAY OF JUNE, 1981. 10611 -13 Minutes of the Regular Meeting - June 11, 1981 For bid tabulations, see Attachments A through C respectively. Recess and Reconvene Mayor Hutto recessed the open meeting into executive sesion to discuss land acquisition and pending litigation. When the open meeting reconvened, the following business was transacted: Consider Proposed Ordinance, Authorizing the Purchase of Easement for West District Wastewater Force Main The proposed ordinance authorizes the City Attorney to offer on behalf of the city $2,000 to W. T. Willard and Linda Jo Willard for the purchase of easement for the West District Wastewater Force Main. The Administration rec- ommended approval of the ordinance. Councilman Philips moved for adoption of the ordinance; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Fuller and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3181 AN ORDINANCE AUTHORIZING THE CITY ATTORNEY TO MAKE AN OFFER FOR AND ON BEHALF OF THE CITY OF BAYTOWN, FOR TWO THOUSAND & N01100 ($2,000.00) DOLLARS TO THE OWNERS, OR OTHER PARTIES IN INTEREST FOR THE ACQUISITION OF CERTAIN INTERESTS IN A TRACT DESCRIBED HEREIN REQUIRED FOR AN UNDERGROUND UTILITY EASEMENT; REQUIRING THAT SUCH OFFER BE ACCEPTED WITHIN FIFTEEN (15) DAYS; DIRECTING THE CITY ATTORNEY TO INSTITUTE CONDEMNATION PROCEEDINGS IN THE EVENT SUCH OFFER IS REFUSED; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Adj ourn There being no further business to be transacted, the meeting was adjourned. 2�e P, ?-<- Eileen P. Hall, City Clerk a� U cd TITLE: ucn�,hi1 it�,t iat, i'ro;cct 8lD� CQ"j'��; .iune � 19,51 eao�..s¢ s�ar�3cas.� -� �JTEI�nI QTY j DESCRIPTION 1 Reh:,bi }it,ztion Project SO -0� -03 1404 Ash StrccC 1 Rehahilitation Project X80 -01 -04 1606 W. 1-lumblc GROSS TOTAL w �_�wcs � �j' �'�'�'- LESS DISC. NET TOTAL X1.11 /I�RY GITY OF BAYTOV!/N B!D TA BULAT! ON C.M.S. Ed Shook UNIT EXTENDED UNIT EXTENDED UNIT $5,975.00 � *$5,800.00 *$7,472.00 $8,800.00 UNrT EX7ENDE0 lJlV17 EXTENDED TITLE: ANNUAL STORAGE BATTERY CONTRACT BID. �� -63 - DATE� M�,y �7, i9s1 �TEMI QTY {EST) t. 15 2. � zo � y, � 15 5, 20 m E U cd +� a:�— CITY OF BAYTOWIV B10 TABULATl01U R.P.W. Com an Auto Parts Com an Ted's Su 1 DESCRIPTION UNIT EXTENDED UNIT p(TENOED UNIT X NO ANNUAL STORAGE BATTERY CONTRACT; per specifications Type 24F $31.58 $ 413.70 $58.63 $ 879.45 $42.50 $ 637.50 Type 27F 38.73 774.60 61.76 1,235.20 52.50 1,050.00 Type 3pM 50.22 753.30 79.43 t,191.45 65.70 985.50 Type 4D 93.64 1,404.60 149.70 2,245.50 115.30 1,729.50 Type 77 42.33 846.60 60.65 1,213.00 53.90 1,078.00 TOTAL BID 4,252.80 $6,764.60 5,484.50 Make /Model Reliable Delivery A.R.O. 3 days 1 -2 day 1 day 2� IOGQ �{ One (1) "No Bid" was submitted I GROSS TOTAL LESS DISC. NET TOTA L Tt f1 /r` 6aY UNlT EXTENOEO UNIT � EXTENDED T! TL i :: TWO DOOR S FDAN 8 ! p: 816 -b4 DATE June 5, 1981 �TEM� QT'; DESCR1PT101V t TWO DOOR SEDAN; � i Per specifications � Ma►;e /Model Del ivery A.R.O. E U cd I .I iI i ` i GROSS TOTAL . LESS DISC. NET IOTA L n +�i�nY CITY Of= BAYTO�VN 81D TABULA7'tON ti• San Jacinto Ford Joe Cam Ford River Oaks C�hr�_sler Ron Craft UlU1T EXTEND D UNlT EXTENDED 11N +T TENO O Utv+T ExTErvOED UN+ Exr 1vUEO R� 57,�+tt.8o � � $7,513.53 1 '� � 7,550.00 � No bid Ford Fai mont Ford Fairmont Chryste l.ebaron 4 -6 week 30 -60 d s 5 days * does of meet specifications _. .. .. .. Lf'l. a.i