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1981 01 22 CC Minutes10122 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN January 22, 1981 The City Council of the City of Baytown, Texas, met in regular session on Thursday, January 22, 1981, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following members in attendance: Fred T. Philips Jimmy Johnson Perry M. Simmons *Mary E. Wilbanks Eileen Caffey Allen Cannon Emmett 0. Hutto Fritz Lanham Dan Savage Randy Strong Eileen P. Hall Councilman Councilman Councilman Councilwoman Councilwoman Councilman Mayor City Manager Assistant City Manager City Attorney City Clerk The meeting was called to order with a quorum present and the invocation was offered by Councilman Cannon. Minutes Councilman Philips moved for approval of the minutes; Councilwoman Caffey seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Caffey and Cannon Mayor Hutto Nays: None Receive Petitions None. Bill Black appeared Mr. Bill Black, representative of Congressman Jack Fields, was recognized by Mayor Hutto. He explained that in the future he would be attending Council meetings as a liason between Mr. Fields and local communities. City Manager's Report A copy of a letter from Mr. Robert L. Wright, President of the Bay Area Heritage Society, was placed at the Council table. The Society is requesting $300,000 be included in the upcoming bond issue to be used to refurbish a building to house the Baytown Museum. Mr. Lanham pointed out that later in the meeting, Council would be appointing a Capital Improvements Program Steering committee. One of the sub - committees is a public buildings committee which would be the logical committee to consider this request; Council concurred. 10122 -2 Minutes of the Regular Meeting - January 22, 1981 Crime Stoppers - The Chief of Police has been working with a committee of the Chamber of Commerce in studying the possibility of the organization of a crime - stoppers program in Baytown. This program started in Albuquerque and has spread to several cities throughout the nation. The program's purpose is to promote community welfare by assisting the Baytown Police Department in the apprehension and conviction of criminals by making reward funds available for information leading to arrest and indictment of such criminals. Policemen or their families are not eligible to receive any portion of such rewards. The Administration will be reporting to Council in more detail later. Council was furnished with a copy of a memorandum from Richard Hare, Assistant Director of Public Works, setting forth summary of recommendations and implementation plan for energy savings program in the following public buildings: City Hall, Community Building, Police Administration Building and the Library. The report sets forth those recommendations which have already been implemented, as well as those recom- mendations which will be discussed during budget preparation. Intersection of Park and Decker - Councilman Cannon had inquired at the last Council meeting concerning the traffic congestion at the intersection of Park and Decker Drive. A sketch was provided to show what is being constructed at that intersection. Within a few weeks, the highway department will be constructing two lanes outbound so that traffic going west will no longer be making a right turn at that particular location. Councilman Cannon suggested that at that particular intersection, until the state can effect a change, both lanes of traffic east bound on Loop 201 are turning outbound Decker; therefore, the right lane should be restricted to protect persons coming off Park Street. He also mentioned that where the columns are located for the overpass, there should be bumper guards to protect motorists from striking those columns. Councilman Philips pointed out that there are three lanes narrowing down to two which causes a bottleneck and inquired if the state had any plans for an exceleration lane. The Administration was unaware of what the state planned. East Sewer District - The work is progressing very well on the East Sewer District. The contractor is starting to work on Barkuloo Road which is the only major line that has not been constructed. The lines will be completed several months in advance of the completion of the lift station; therefore, most of the lines will not be placed into service. There are two or three manholes in Chaparral Village that will not be completed until the lines are placed into service. Drainage - Work has begun on Marvin Road, one of the major projects on the priority list. City crews have completed about 400 of the work on East Ward and Kilgore. Four of the projects on the minor work list have also been completed. Harris County Flood Control is making an upstream study of the Baker Road Ditch and the county is considering participa- tion in that project. Baytown Area Water Authority - Over the weekend the contractor put pressure on the Thompson Road line which revealed a leak in the casing under Lynchburg -Cedar Bayou. That leak has been repaired and pressure tests will be conducted again tomorrow. After all leaks have been repaired, there must be three consecutive days of good samples. *Councilwoman Mary Elizabeth Wilbanks present. 10122 -3 Minutes of the Regular Meeting - January 22, 1981 Councilman Johnson stated that there is an exposed water line on Middleton Road which needs attention. He also stated that he had received an inquiry from a citizen concerning flood insurance. Dan Savage, Assistant City Manager, stated that there are rate maps that are available at City Hall which depict the various zones. Rates are established by zones and if one is in a flood hazard zone, the rate is higher. Council requested that the Administration brief Council on the different zones and rates for each zone. In response to a question from Councilman Cannon, Mr. Lanham stated that the Administration will be implementing a traffic plan at the intersection of Park and Pruett.shortly which should help to alleviate the turn problems. Councilman Cannon requested that the Administration provide Council with a data processing timetable and pro- gress report. Councilman Simmons referred to two articles in the Houston Post concerning the Harris County Crime Control Unit which stated that this unit may no longer exist after September due to lack of funding. Mr. Lanham stated that LEAA funds will be phased out as of September; however, the Governor is recommending that the $2.50 court costs be established as a grant program to continue some of the programs previously funded under LEAA. However, if this is not available, perhaps local communities should consider continuing the program with local funds. Council concurred. Councilwoman Wilbanks informed Council that H -GAC has been discussing this issue and the general consensus is that of support of the crime units among municipalities. H -GAC is supporting the establishment of a formula for the distri- bution of funds derived from the $2.50 court costs. Councilman Cannon requested that the Administration request that General Telephone Company of the Southwest respond to the letter from a local doctor, setting forth problems that he had encountered with the company. Receive Annual Audit Report Due to illness, the audit report has not been completed. The auditor does expect to have said report completed by the next meeting. Bob Grady of Teleprompter, Inc. Will Appear Mayor Hutto recognized Mr. Bob Grady, the local manager for Teleprompter. Mr. Grady informed Council that Tele- prompter has made a serious commitment in dollars to build a system in Baytown. The plans are to completely rebuild and add new construction to the entire town area of Baytown. This will be accomplished in phases. The basic trunk lines will be laid which will be extended beyond the existing cable area. At the same time the present plant is being reconstructed, new construction will be in process. At the completion of this work, there will be 35 -40 channel capacity, plus there will be varied selection by the customer. Prior to undertaking this endeavor, however, the company would 10122 -4 Minutes of the Regular Meeting - January 22, 1981 like to renew its present franchise agreement which is to expire in October, 1983, for another 15 -year period. A copy of what Teleprompter is proposing has been submitted to the City of Baytown's Legal Department. The proposed franchise agreement tracts the existing agreement approximately 90 %. The major commitment that Teleprompter is making is in the construction clause which commits Teleprompter to building all of Baytown within a two -year period, that is all of existing Baytown at the time the franchise agreement is executed. Any newly annexed areas that have a penetration of 75 homes per cable mile will be built. Along the lines of engineering a new cable system, the Teleprompter engineers were instructed to plan to IH -10 to provide for future growth. Mr. Grady explained that the reason that Teleprompter is experiencing many of its current problems is that the present system has reached capacity. As of February 1, 1979, there were 1,089 Teleprompter customers for Baytown; presently, there are approximately 2,600. The company expects to increase 4 -5 times with a good quality, adequate system. Mayor Hutto suggested that the Administration look over the franchise agreement and then come back to Council with it. Mr. Lanham stated that this could be done and if Teleprompter would contact Mr. Strong to work out some questions, an item could be placed on the next agenda regarding the franchise agreement. Mr. Grady did emphasize that during construction it is very possible that on one street, new service will be available, while down the street or across the street, new service would not be available. Consider Proposed Ordinance, Authorizing Contract with RSVP for Senior Citizen Volunteer Services This contract is the same as last year. Funds were budgeted for this program and the Administration recommended approval of the contract. Councilman Simmons moved for adoption of the ordinance; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3068 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER OF THE CITY OF BAYTOWN TO EXECUTE -A CONTRACT WITH THE RETIRED SENIOR VOLUNTEER PROGRAM FOR THE REGISTRATION, RECRUITMENT, AND COORDINATION OF SENIOR VOLUNTEER COMMUNITY SERVICE; AUTHORIZING PAYMENT BY THE CITY OF THREE THOUSAND ONE HUNDRED EIGHTY -SIX AND N01100 ($3,186.00) DOLLARS WITH REGARD TO SUCH AGREEMENT; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance, Authorizing Contract with Bay Area Heritage Society for Museum Services The proposed contract is the same as last year with the exception that the amount has been increased from $12,000 to $15,000. Revenue Sharing funds were appropriated for this purpose. The Administration recommended approval of the contract since the first installment of revenue sharing funds have been received. 10122 -5 Minutes of the Regular Meeting - January 22, 1981 Councilman Johnson moved for adoption of the ordinance; Councilwoman Wilbanks seconded the motion. Councilman Simmons stated that since the proposed contract is to be funded by revenue sharing funds the officers and supporters of the museum need to be aware that at some point in time, these funds may not be available. For this reason, it would be wise for the museum to work toward becoming self- sufficient. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3069 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER OF THE CITY OF BAYTOWN TO EXECUTE A CONTRACT WITH THE BAY AREA HERITAGE SOCIETY WITH REGARD TO THE SUPERVISION AND MANAGE - MENT OF A MUSEUM AND MUSEUM PROGRAM; AUTHORIZING PAYMENT BY THE CITY OF FIFTEEN THOUSAND AND N01100 ($15,000.00) DOLLARS WITH REGARD TO SUCH AGREEMENT; AND PROVIDING FOR THE EFFEC- TIVE DATE HEREOF. Consider Proposed Ordinance, Authorizing Contract with Thomas Y. Pickett for Appraisal of Oil, Mineral, Utility and Industrial Properties The City of Baytown has had a contract with Thomas Y. Pickett for several years. The proposed contract is for two years, but there is a clause which provides that if the Harris County Appraisal District should assume this function at the beginning of the 1972 calendar year, then the contract as it applies to the second year would be void. There is an increase from $17,500 to $20,000 for 1981 and in 1982, should the contract be continued, the cost would be $20,000 plus an adjustment based on the inflation rate as published by the federal government. The way the statute was written, the appraisal district was to assume the appraisal function as of 1982. The Harris County Appraisal Board has proposed legislation that would change this as it applies to Baytown. The proposal is that the first year, the City of Houston, the Houston Independent School District and some of those cities surrounded by Houston would become a part of the district. The second year, the school districts and cities just outside this core area would become part of the district. The third year, the remainder, which would include Baytown, would become part of the district. If the legislature approves this proposal, there is a good possibility that Baytown may have to continue its appraisal program for two or three more years. The Administration recommended approval of the contract. In response to a question from the Mayor, Mr. Lanham explained that unless the law is changed, the cities and /or school districts involved, even though not actual being served by the district, would be required to pay according to the terms of the statute. Mayor Hutto stated that during a recent visit to Austin, several Mayors had commented to the Legislators that some relief should be granted in the event legislation is passed to provide for implementation of the appraisal district in phases. 10122 -6 Minutes of the Regular Meeting - January 22, 1981 Mr. Lanham stated that perhaps a formula could be derived by which the various entitites involved would pay upon being phased into the program. Councilwoman Wilbanks inquired if perhaps, in light of evaluations for industrial districts, it would be a good idea to change the wording in Paragraph 6 so that the city would have the option of continuing tiie. contract b?eyo.nd :tie .year in which valuations are established by the Harris County Appraisal District. Randy Strong, City Attorney, explained that he had inquired about this for industrial district purposes, but the company had indicated that probably they would want to negotiate a separate contract for that work because now the company is working in Baytown for both the city and the school district. Therefore, a contract where only the City of Baytown is being considered would represent a different fee structure. The Council felt that it would be worthwhile for the City Attorney to inquire specifically if the city could have this option. The City Attorney will check and report to Council at the next meeting. Consider Ordinance, Calling Municipal Election for April 4, 1981 The proposed ordinance calls the Municipal Election for April 4, 1981, to elect a Mayor from the city at large, and Council representatives from District Nos. 2, 3 and 6. The Administration recommended approval of the ordinance. Councilman Cannon moved for adoption of the ordinance; Councilman Johnson seconded the motion. In response to an inquiry from Council, the City Clerk explained that according to state law, the Mayor, Mayor Pro Tempore and City Clerk are designated to canvass the voting machine used in absentee voting. Due to a typographical error, Pro Tempore has been deleted, this correction will be made in the ordinance. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3070 AN ORDINANCE ORDERING THE MUNICIPAL ELECTION TO BE HELD ON THE 4TH DAY OF APRIL, 1981, FOR THE PURPOSE OF ELECTING THREE (3) COUNCILMEN FROM THE RESPECTIVE DISTRICTS NOS. TWO (2), THREE (3), AND SIX (6); AND THE ELECTION OF A MAYOR FROM THE CITY AT LARGE; PROVIDING FOR THE ELECTION OFFICERS; DESIGNATING THE PLACES AND MANNER OF HOLDING ELECTIONS; PRESCRIBING THE HOURS; PROVIDNG FOR A CANVASSING BOARD FOR ABSENTEE BALLOTS; AND PROVIDING FOR THE POSTING AND PUBLICATION OF NOTICE. 10122 -7 Minutes of the Regular Meeting - January 22, 1981 Consider Proposed Ordinance, Approving on Second and Final Reading Annexation of Willowcreek Shopping Center No opposition has been expressed to this annexation. The ordinance provides for the second and final reading. The Administration recommended approval. Councilwoman Wilbanks moved for adoption; Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3044 AN ORDINANCE PROVIDING FOR THE LIMITS OF THE CITY OF BAYTOWN, CERTAIN PROPERTY LOCATED NORTH OF GARTH AND BAKER ROADS WHICH TO AND ADJOINS THE PRESENT BOU BAYTOWN, TEXAS. EXTENSION OF CERTAIN BOUNDARY TEXAS, AND THE ANNEXATION OF AND WEST OF THE INTERSECTION SAID TERRITORY LIES ADJACENT LL'TDARY LIMITS OF THE CITY OF In response to a question from Council, Mr. Lanham explained that although no drainage plans have been sub- mitted, the developers are familiar with drainage require- ments. Consider Proposed Ordinance, Awarding Bid for Lease Purchase of Hydraulic Excavator Two bids were received for the lease purchase of an hydraulic excavator. Bid tabulation is attached to the minutes as Attachement "A." The low bidder is Highway Equipment Company. The purchase price is $114,476. This is the equipment that Council authorized be purchased under lease purchase; $30,000 was budgeted to cover first -year payment. The first year payment will be $22,895.20. The low bidder is proposing to charge an interest rate of 9.5% which is below the rate most borrowers can secure. The city may take 5 years to pay for the equipment or the city may elect to pay in full. This equipment can be used in the utilities department, as well as in the public works area. Hi -Way Equipment Company has offered a trade -in price of $9,500, but the Administration feels that the used equipment can be auctioned for more. Therefore, the Adminis - tration recommended that the low bidder be accepted, excluding the trade -in. Council requested that the Administration check with the company to determine if the city could exercise the option for trade -in at a later date. If the company agrees, the city can attempt to auction the equipment and if that fails, trade the equipment. Councilman Philips moved to adopt the ordinance with the understanding that the equipment could be paid by installment or at a later date, paid in full; Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None 10122 -8 Minutes of the Regular Meeting - January 22, 1981 ORDINANCE NO. 3071 AN ORDINANCE ACCEPTING THE BID OF HI -WAY EQUIPMENT CO. INC. FOR THE LEASE PURCHASE OF ONE HYDRAULIC EXCAVATOR; AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECTUTE AND ATTEST TO A LEASE PURCHASE CONTRACT WITH HI -WAY EQUIPMENT CO. INC; AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN OF THE SUM OF TWENTY -TWO THOUSAND EIGHT HUNDRED NINEY -FIVE AND 20/100 ($22,895.20) DOLLARS AS THE FIRST INSTALLMENT PAYMENT. Consider Proposed Ordinance, Awarding Bid for Purchase of Panel Van - 3/4 Ton Bids were taken for purchase of one panel van - 3/4 ton to be utilized by the engineering department field party. Bid tabulation is attached to the minutes as Attachment "B." Low bidder is Baytown Motors, Inc. for $7,882.83. The Administration recommended approval of the low bidder. Councilman Cannon moved for adoption of the ordinance; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None ORDINANCE NO. 3072 AN ORDINANCE ACCEPTING THE BID OF BAYTOWN MOTORS, INC. FOR THE PURCHASE OF A 3/4 TON PANEL VAN AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF SEVEN THOUSAND EIGHT HUNDRED EIGHTY -TWO AND 83/100 ($7,882.83) DOLLARS. Consider Proposed Ordinance, Awarding Bid for Purchase of Pickup Trucks - 1/2 Ton Bids were taken for the purchase of pickup trucks - 1/2 ton. On one of the trucks, an alternate of a 3/4 ton truck was received. Three bids were received; the low bidder is Baytown Datsun, Inc. The Administration recom- mended that three 1/2 ton trucks be purchased for a total of $20,816.73 and that the 3/4 ton alternate be purchased with the service body for $7,220.58. The 3/4 ton truck will be utilized by the meter repair crew in the utility office, as they will be carrying some equipment which will require the heavier vehicle. Councilman Philips noted that the cost difference between the domestically -made vehicle and the foreign -made vehicle is small. He felt it would be good stewartship for the U. S., the city and for the public's general well being to recognize that domestically -made products need to be supported. For this reason, Councilman Philips moved that the bid of Joe Camp Ford be accepted. Councilman Philips added that he had spoken with indi- viduals who stated that Datsun parts are difficult to get and very expensive. Mayor Hutto expressed concern with the legal aspects. Councilman Cannon stated that he would be interested in the operating statistics of each vehicle. 10122 -9 Minutes of the Regular Meeting - January 22, 1981 Councilwoman Wilbanks stated that Councilman Philips' suggestion certainly had merit; however, she questioned if this would be the proper time to address those points. The proper time would be in the specifications. Councilman Johnson stated that if Council is looking for economy and efficiency, why not look at the full -sized pickup with the six - cylinder engine, standard shift? Mr. Lanham pointed out that when bids were taken there was no indication that operating statistics would be a factor; therefore, Council would need to consider this. Also, the City Attorney would need to research the legality of restricting bids to domestically -made products. The motion died for lack of a second. In response to a question from Council, the City Attorney, explained that he would need to research the issue to be certain, but he felt it would be inappropriate to consider operating efficiency since this was not indicated in the specifications. Councilman Cannon moved to adopt the ordinance, awarding the bid to the low bidder; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: Councilman Philips ORDINANCE NO. 3073 AN ORDINANCE APPROVING THE PURCHASE OF ONE HALF TON PICKUP TRUCKS BY ACCEPTING THE BID OF BAYTOWN DATSUN INC. FOR ITEM NOS. lA OF THE CITY OF BAYTOWN BID NO. 811 -28; AND AUTHO- RIZING PAYMENT BY THE CITY FOR EACH ITEM AS SET OUT BELOW. For tabulation, see Attachment "C." Councilman Philips requested that the Administration develop a concept that will get the City of Baytown trans- portation that is the most energy efficient and if at all possible to research a way that the American industry can be supported in accomplishing this. In the future, operating costs should be considered together with price. Mayor Hutto pointed out that many items have foreign made parts which would make it difficult to restrict purchases; however, that could be a consideration. Consider Appointments to the Electrical Board Owl The Administration contacted the two individuals whose terms are expiring -- George S. Saphos, Master Electrician and H. L. Bridges, citizen not in the building industry, and both indicated a willingness to continue to serve. Both individuals have good attendance records. Councilman Johnson moved to reappoint Mr. Saphos and Mr. Bridges to the Electrical Board; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None 10122 -10 Minutes of the Regular Meeting - January 22, 1981 Another member of the committee has moved outside the City limits. Council will be furnished with a list of qualified persons who may be appointed to serve in that position. An item for appointment will be placed on the next agenda. Consider Appointments to the Community Development Advisory Committee The terms of Mrs. Edna Oliver, Mrs. Woodrow Lewis and Mr. Archie Sylvia on the Community Development Advisory Committee have expired. Mrs. Oliver and Mrs. Lewis have excellent attendance records. Mr. Syliva has had problems with attendance, but indicated since the change in meeting time, he should be able to attend. All expressed a will- ingness to continue to serve. Since the committee has been in existence approximately two years, it would probably be good to continue with individuals who have experience. A representative from HUD visted in Baytown this week and indicated that HUD is pleased with the progress being made. Councilman Johnson moved that Mrs. Oliver, Mrs. Lewis and Mr. Sylvia be reappointed to the Community Development Advisory Committee. Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Wilbanks, Caffey Mayor Hutto Nays: None Philips, Johnson, Simmons, and Cannon Consider Appointments to Urban Rehabilitation Standards Review Board Mrs. Libby Weisinger has resigned from the Urban Reha- bilitation Standards Review Board because she will be moving from the city. Councilwoman Caffey stated that she had spoken to Mrs. Marcia Stasney who had indicated a willingness to serve and moved to appoint Mrs. Stasney.to the board. Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None For her dedication to the community, Mrs. Weisinger will receive a letter of commendation. Consider Appointment to Clean City Commission Mrs. Weisinger also serves on the Clean City Commission. Her term on the.commission expires October, 1981; therefore, it will be necessary to appoint someone to fill that unexpired term. Mrs. Jo Roosa has been appointed to the position of Clean City Coordinator, which leaves two vacancies on the commission. Councilwoman Caffey had spoken with Mrs. Joy Ralls who indicated a willingness to serve. 10122 -11 Minutes of the Regular Meeting - January 22, 1981 Councilman Cannon moved that Mrs. Ralls be appointed to serve out the unexpired term of Mrs. Weisinger. Council- woman Wilbanks seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None Consider Appointments to Capital Improvement Program Steering Committee A chart which was presented to Council as the suggested organization for Capital Improvements Study Committee is attached to the minutes as Attachment "D." All the persons listed were contacted and did agree to serve in the capacity indicated. Councilman Johnson moved to appoint the Capital Improve- ments Study Committee, along with sub - committees as shown on the chart; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None It was pointed out that these appointments only repre- sent the Chairpersons and Vice - Chairpersons. Many more people will be contacted to serve on the various sub - committees. Mr. Tillery will be contacted regarding the first meeting of the committee. Appointment of Audit Committee Mayor Hutto asked Council members Johnson, Simmons and Cannon to serve on the audit committee to select the auditors for 1980 -81 fiscal period. Councilman Johnson was asked to chair that committee. Adi ourn There being no further business to be transacted, the meeting was adjourned. Eileen P. Hall, City Clerk I; U 4J I TITLE: LEASE-PURCHASE OF HYDRAULIC EXECVATOR BID: . 8,1-26 DATE. January 20, 1981 CITY ' DESCRIPTION 1 1 each LEASE- PURCHASE OF HYDRAULIC EXCAVATOR per Specifications PURCHASE PRICE ANNUAL INTEREST RATE (simple) 9.5% 1st. Payment -Upon Delivery 2nd. Payment -1 year from 1st payment 3rd. Payment-2 years from 1st. payment 4th. Payment -3 years from 1st. payment 5th. Payment -4 years from 1st. payment OPTION: Trade in of 1971 Gradeal 660. $9,500. CITY OF BAYTOWN BID TABULATION 114,476.00 $ 22,895.20 31,595.38 29,420.33 27,245.29 25,070.24 One (1) Company'submitted a NO BI DELIVERY A.R.O. I 60 - 75 days GROSS TOTAL LESS DISC. NET TOTAL DELIVERY 136,000.00 10.0% 27,200.00 32,893.56 32,893.56 32,893.56 32,809.32 No Bid 30 - 60 days N 7 M CITY OF BAY TOWN TITLE: PANEL VAN 3/4 TON BID TABULATION BID: 811 -27 January 20, 1981 - 930 a.m. DATE. . TEM QTY DESCRIPTION NI EXTENDED UT 1 UNIT EXTENDED UNIT EXTENDED EXTEND D PRICE FUN 1 1 each PANEL VAN 3/4 TON per Specifications $7,882.83 $8,972.80 $8,055.27 `$8,988.90 MODEL /MAKE 1981 GM 1981 Ford 1981 Chevrolet 1150 1981 Che rolet DELIVERY: A.R.O. 90 days 60 - 15 ( days 50 days days *Does not meet �q Specifi ations i a) U Cd Q GROSS TOTAL LESS DISC., NET .TOTAL DELIVERY • CITY OF BAYTOWN TITLE: PICKUP TRUCKS } TON BID TABULATION BID. 8tt -78 DATE. January 20, 1981 - 9:30 a.m. BAYTOWN DATSUN INC. BAYSHORE TOYOTA INC. JOE CAMP FORD INC. TEM QTY DESCRIPTION UNIT EXTENDED UNIT EXTENDED UNIT X ND D 1 .2R ICE PRIC PRICE 1 4 each PICKUP TRUCKS I TON per Specifications $6,393.9 $6,515.14 $6,414. $25,575.64 $27,260.56 25,658.88 OPTION 1 - Warning Light $ 135.0 103.0 $ 187. OPTION 2 - Air Conditioning 450.0 580-OC 474.9z OPTION 3 - Heavy Duty Springs 150-OC STD. N/A OPTION 4 - Service Body 1,589.0 1,589-OC 2,001. U - +' 1A 1 each CAB AND CHASSIS (for service body) $5,496.58 $6,876.14 $ 6,235.60 a� MAKE /MODEL 1981 /Da sun 1981 /To to 1981 /Courier U cd +' One (1) Company submitted a No Bi DELIVERY A.R.O. 120 days 30 days 90 - 150 days GROSS TOTAL LESS DISC NET TOTAL nn AVERY in, • *. Suggested Organization CAPITAL IlKPROVEMENTS STUDY COMMITTEE • Chairperson Charles Tillery Vice - Chairperson ' Wayne Gray DRAINAGE STREETS, SIDEWALKS & SOLID WASTE DISPOSAL PUBLIC BUILDINGS Sub - Committee BIKEWAYS Sub- Committee & COMMUNICATIONS (Storm sewers & ditches Sub - Committee Sub- Committee Incl. related drama e) Chairperson Chairperson Chairperson Chairperson Jim Cauley Mrs. .Tack Hartt Pete Sultis Rev. Trank Boutwel !Vice- Chairperson vice- Chairperson Vice - Chairperson Vice - Chairperson fiWilliam B. Lewis Virgil Altwein Mrs. Tom Conder Pete Alfaro A WATER FACILITIES � .� FINANCE a� � Sub- Committee U cd Jack Walmsley +� Vice- Chairperso � � • Chairperson ' Reggie Brewer Vice- Chairperson • Edna Gray PARKS WATER FACILITIES Sub - Committee Sub- Committee Chairperson Chairperson Glenna Pfennig Jack Walmsley Vice- Chairperso Vice- Chairperso Lionel Jellins Conrad Magouirlc The Chairperson b Vice - Chairperson of the Sub- Committies are members of the Capital Improvements Steering Committee • ... � .• ;• ...._.... _ . �1.� St'1i�1 �:1�:Y Shtirislt: 5uh- c'�.��urittec Chaff ;•p,,�rson Pat '•t.�nn Iwrsu: llennis Caputo