1980 10 09 CC Minutes01009 -1
MINUTES OF THE REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
October 9, 1980
The City Council of the City of Baytown, Texas, met in reg-
ular session on Thursday, October 9, 1980, at 6:30 p.m. in the
Council Chamber of the Baytown City Hall with the following mem-
bers in attendance:
Fred T. Philips
Jimmy Johnson
Perry M. Simmons
*Mary E. Wilbanks
Eileen Caffey
* *Allen Cannon
Dan Savage
Randy Strong
Eileen P. Hall
Absent: Fritz Lanham
Councilman
Councilman
Councilman
Councilwoman
Councilwoman
Councilman
Assistant City Manager
City Attorney
City Clerk
City Manager
The meeting was called to order and the invocation was
offered by Councilman Philips.
Minutes
Councilman Cannon moved to approve the minutes of the reg-
ular meeting held on September 25, 1980. Councilman Johnson
seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons, Caffey
and Cannon
Mayor Hutto
Nays: None
Petitions
None.
City Manager's Report
Council was reminded of the meeting of the Harris County
Mayor's and Councilmen's Association on October 16.
The Administration received a rather substantial packet
from the Environmental Protection Agency which contained the
city's grant offer for Step 3 Construction of the West District
Sewerage Treatment Plant. The city will need to accept the grant
offer and submit additional information before the city will be
able to advertise for bids. This grant offer is for 5.4 million
dollars which is 75% of the total cost of the 7.2 million dollar
project.
With regard to City of Baytown drainage work, city crews have
completed work on Airhart Ditch Project which involves cleaning
ditches and resetting driveways. On the project at Dwinnel and
Colby, the city has begun constructing larger inlets and installing
some outfall pipe. This project is 80% complete. The project on
Griffin Street between Neal and Daley is 30% complete. This pro-
ject involves cleaning the railroad ditch and constructing larger
outfall pipe. A project in Oak Addition has begun which will in-
volve cleaning the outfall pipe and the outfall ditch. This pro-
ject is 10% complete at this time.
01009 -2
Minutes of the Regular Meeting - October 9, 1980
Harris County Flood Control District's maintenance crews
are cleaning north of IH10 on upper Goose Creek and the flood
control district's contractor is beginning work on the ditch
north of Massey Tompkins Road between North Main and Barkuloo
Road. With regard to the 1979 Community Development Program, the
Cedar Street Project is approximately 50% complete. Virtually
all of the sidewalks and driveways have been poured and the un-
derground work is in place. The contractor has poured approxi-
mately 35% of the street from Harbor to Magnolia.
The contractor on the East District Trunk Sewer Line has
made substantial progress on 4 of the 5 sections of the project.
The fifth section along Baker Road started rather slowly and the
contractor has completed approximately 250 feet of the sewer line
installation on Baker Road in Chaparral Village.
The Barkuloo Road Sanitary Sewer project which runs to
Crockett Elementary School is progressing well. The contractor
has installed the 10 inch sanitary sewer line. Testing and final
cleanup remains on that project.
On Park Street Improvement, the contractor is approximately
95% complete with the storm sewer work and concrete street work.
Driveway ramps and the intersections at Garth and Pruett are the
primary items to be completed.
Virtually all of the work has been completed on the Bayway
Drive /Baker Road super ditch project with regard to obtaining
approval from various pipeline companies. Work needs to begin
on acquiring necessary right of way from Exxon and one private
property owner.
Congress has not acted on revenue sharing; therefore, at this
time there is no approved revenue sharing program and no money is
being expended that was appropriated with the adoption of that
budget.
This is National Fire Prevention Week and on Saturday, October
11, Fire Station No. 2, the Baytown Professional Fire Fighters
and the fire department will have a demonstration on fire fighting
techniques from 1 to 5 p.m. Council and the public are invited.
Included in the agenda packet forwarded to the Council are
three ordinances which are a result of work done by the drainage
study committee this summer. The draft ordinances were provided
for Council information and at one time it was suggested that a
joint work session be held with the drainage study committee to
review any proposed ordinance changes. Later in the meeting a
time for this work session is established.
At each Council place there was a document prepared by the
engineering department to provide background information as to
the condition of sanitary sewer lines throughout the city. The
booklet gives rather extensive explanation as to the conditions
that cause sanitary sewer lines to deteriorate and it shows what
has been done in the past with regard to sliplining. The booklet
also sets forth what type problems might be anticipated in the
future.
The City personnel rules provide that each year the employees
may have a floating holiday. The employees selected December 26
as the floating holiday; Council expressed no objections.
*Councilwoman Wilbanks present.
Council requested that a work session be scheduled for Thurs-
day, October 23 at 5:30 p.m. to discuss the proposed drainage ordin-
ances. Council also requested that the members of the drainage
01009 -3
Minutes of the Regular Meeting - October 9, 1980
committee be invited to attend this work session and that the
committee be forwarded copies of the ordinance. The Administra-
tion was directed to include these drainage ordinances on the
agenda for November 13.
In response to a question from Council, Mr. Savage explained
that the Administration has been reviewing the figures on the
Cedar Street Project and at the present time, it appears there
will be an adjustment on that contract amount in the city's favor.
Dennis Trigg will appear
Mr. Trigg was not present.
Consider Proposed Ordinance No. 0109 -2, Authorizing Final Payment
to Riggs Construction Company for Additional Bay at Fire
Station No. 6
Riggs Construction Company was authorized to construct an
additional bay at Fire Station No. 6. This work has been comple-
ted. Davis and Burge have approved final payment and Chief McBride
has inspected the work and finds the work to be satisfactory.
Final payment in the amount of $1,770 remains to be paid. Proposed
Ordinance No. 0109 -2 authorizes this final payment and the Admin-
istration recommends approval of this ordinance.
Councilman Philips moved to adopt the ordinance; Council-
woman Caffey seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks, Caffey and Cannon
Mayor Hutto
Nays: None
ORDINANCE NO. 2985
AN ORDINANCE APPROVING AND ACCEPTING CONSTRUCTION OF
ADDITIONS TO FIRE STATION NUMBER 6 BY RIGGS CONTRUCTION
COMPANY; FINDING THAT THE IMPROVEMENTS ARE IN ACCORDANCE
WITH THE TERMS OF THE CONTRACT; ACCEPTING THE CONSULTING
ARCHITECT'S CERTIFICATE OF FINAL ACCEPTANCE; AUTHORIZING
THE FINAL PAYMENT TO THE SAID RIGGS CONSTRUCTION COMPANY;
AND PROVIDING FOR THE EFFECTIVE DATE HEREOF.
Consider Proposed Ordinance No. 0109 -9, Abandoning Ten (10)
Foot Utility Easement at Section 1, Lot 24, Whispering Pines
In 1975 the builders of this property approached the city
and requested that the city abandon the easement in question.
That process was never completed and a search of the city records
reveals that that item was never presented to City Council. Since
that time the builder sold the property to the .first owner and
the first owner sold the property to the second, the Whitakers.
The Whitakers are in the process of trying to sell the property
which has a garage and swimming pool encroaching in the city's
ten foot utility easement in the back of the property. This
easement does not contain any city utilities such as a sewer line
and none of the utility companies have any reason to need this
property. Under the city's policy with regard to abandonment of
easements, the property has been appraised and it is the opinion
of the city's tax assessor - collector that the easement value is
$500. Proposed Ordinance No. 0109 -9 authorizes abandonment of the
easement upon payment of fair market value. The Administration
recommended approval of the ordinance.
01009 -4
Minutes of the Regular Meeting - October 9, 1980
Councilman Philips moved to consider the ordinance;
Councilman Johnson seconded the motion.
Councilman Philips stated that in hearing some of the
problem associated with this particular abandonment, there is
an unfortunate situation where the owners of the property built
on the property through no fault of their own. Through neglect
on all parties part, the property actually sold once without the
restriction surfacing. Now, the present owners have discovered
that the city's permit process did not block the construction of
the house on the easement, nor construction of a pool. Therefore,
Councilman Philips was of the opinion that the value of the ease-
ment should be reduced to $100 as a fair consideration of relieving
this property of the title problem that the city has inadvertently
contributed to. For this reason, Councilman Philips said that
he would like to modify his motion to adopt the ordinance with the
fair market value cost being $100.
The city attorney explained that Council is not bound by
the tax department appraisal of fair market value. Council has
the authority to set the value higher or lower.
Mr. Savage pointed out that according to the ordinance which
regulates the abandonment of easements, the minimum amount which
may be paid for an abandonment is $100.
In response to a question from Council, Mr. Savage responded
that the city would be completely abandoning the easement with
regard to the Whitaker property.
Council concurred that any other property owner desiring
abandonment of their portion of the easement would be a separate
matter which Council would consider on its own merits.
Councilwoman Wilbanks stated if this is the case, then it
would appear that the valuation of the tax department is reasonable
since that valuation is based on 1977 valuations.
Mayor Hutto stated that this is correct; however, this
abandonment was originated in 1975 and due to an error was never
consummated; therefore, he felt that this request due to the
unfortunate circumstances deserves special consideration whereas
any other requests would have to stand on their own merits.
Councilman Philips moved that the ordinance be adopted with
the provision that the easement be abandoned for the sum of
$100; Councilman Johnson seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, and Simmons
Mayor Hutto
Nays: Council members Wilbanks, Caffey and Cannon
ORDINANCE NO. 2986
AN ORDINANCE DISCONTINUING, ABANDONING FOR PUBLIC USE, AND
CLOSING A PUBLIC UTILITY EASEMENT IN THE WHISPERING PINES
SUBDIVISION IN THE CITY OF BAYTOWN; AUTHORIZING QUIT-
CLAIMING ALL INTEREST OF THE CITY OF BAYTOWN AND THE PUBLIC
IN AND TO SUCH PUBLIC UTILITY EASEMENT; AND DIRECTING THAT
THE COUNTY CLERK OF HARRIS COUNTY, TEXAS, SO INDICATE ON
THE RECORDED PLAT OF SAID SUBDIVISION.
01009 -5
Minutes of the Regular Meeting - October 9, 1980
Hold Hearing Concerning Rate Increase by Houston Lighting and
Power Company ( 7:00 p.m.)
Mayor Hutto declared the public hearing to be open and
advised those persons desiring to speak that a roster had been
provided in the hallway by which the hearing would be conducted.
Mayor Hutto advised all persons present that HL&P had re-
quested a rate increase that will result in a system -wide revenue
increase of approximately $214,000,000. The City of Baytown has
jurisdiction over the utility rates to be charged by the light
company within the city limits. This hearing is for the purpose
of providing to City Council information and evidence necessary
to determine the rate that HL&P should charge. After hearing
from HL&P and the city consultant, Council would appreciate hear-
ing from anyone else who has evidence to present concerning the
requested rate increase.
Jim Schaefer, District Manager with the Houston Lighting and
Power Company, stated that Council had the task to determine the
amount of rate relief to be granted to HL&P. He stated that the
company's request was designed to give a reasonable opportunity
to serve this area's immediate and future needs for reliable
electric service. During the past few months, Council has had
the opportunity to study and review the information contained in
the rate filing package. In addition, Council has elected to
participate in the rural rate case which is heard before the Public
Utility Commission of the State of Texas. Prior to any hearings
before the commission, an intensive and comprehensive study is
made of the rate case by the commission staff who makes recommen-
dations that they feel would grant adequate rate relief to the
utility seeking that request. In addition, each intervenor has
opportunity to make independent studies and present those studies
to the commission. An example of this is the study that Touche
Ross made for the City of Houston and from which Council will hear
a presentation this evening.
Prior to the commission beginning its formal hearing process
this year, HL&P, the staff of PUC and other intervenors met to-
gether to identify a number of areas in which there was sufficient
agreement to work out a stipulation agreement based on the merits
of the case. This agreement would allow the intervenors and the
company to place that increase into effect on October 1. The com-
pany and the various intervenors agreed that an increase of
$134,000,000 in base revenue should be authorized as being in the
public interest. In addition to the City of Baytown and the City
of Houston, the intervenors included several large industrial
customers, the consumers union, ACORN group and the public utilities
commission staff. Based on the stipulation agreement, the commis-
sion issued a final order on September 15 which adopted a base
revenue in the rural rate case of $134,000,000. This became effec-
tive on October 1. The adoption of the stipulation agreement and
a rate ordinance patterned after the commission's final order,
Docket No. 3320 provide several key points for Council consideration.
First, the amount of the increase is considerably less than origin-
ally requested and is a lesser amount than recommended by the com-
mission staff. The company agreed to a lesser amount on the basis
of receiving the increase by October 1. Council's adoption would
allow the city and the company to avoid additional expense in
appeal.
The City of Houston adopted the recommendation of the firm
of Touche Ross. The rate was appealed before the commission and
on October 6 the commission placed the rates based on Docket No.
3320 into effect on an interim basis. If history is any indica-
tion, the commission will set final rates based on their final de-
cision in the rural rate case. The appeals process will generate
01009 -6
Minutes of the Regular Meeting - October 9, 1980
additional expenses which will ultimately be passed to the consum-
er. Another key point is that the residential rates have been
modified so that those customers using 500 KWH or less will be
billed on the winter rate schedule. There is a difference of
1.161 cents per kilowatt hour between the winter and summer rate
schedule. This economy will provide some rate relief for those
customers who utilize basic electric service. In the final order
the commission also agreed to conduct a hearing by October 16 as
to the proper allocation of the municipal franchise fee. It is
quiet possible that there will be changes in the allocation of
the franchise fees and any changes will be implemented by the com-
pany as soon as feasibly possible.
Mr. Schaefer ended his presentation by stating that he be-
lieved the decision that would be in the public's best interest
is the adoption of the commission's final order in Docket No.
3320.
In response to a question from Council, Mr. Schaefer ex-
plained that the percentage increase on all annual basis exclud-
ing fuel would be 18.7°x.
Mr. Greg Taransara with the firm of Touche Ross explained
to Council the various steps taken by Touche Ross to develop their
recommendation which provides HL&P additional revenue totaling
$121,507,000 and return differentials identical with HL&P's re-
quest.
The Administration recommended adoption of the Touche Ross
recommendation which would provide additional revenues totaling
$121,507,000 to HL&P with a return differential identical to
HL&P's request.
Councilman Simmons stated that if HL&P was more restrained
in its policy regarding payment of dividends, that would create
more money internally to help finance HL&P's construction projects.
Mr. Schaefer explained that HL&P must generate two - thirds of
investments needed from external sources which is gained from
selling of long -term obligations or the selling of either common
or preferred stock in the company. Mr. Schaefer concurred that
Councilman Simmons information was correct at present the divi-
dend is approximately 10%. However, for a very long period of
time stock has traded below book value. Selling stock below book
value is not a good situation. One of the ways to offset that
is to have attractive dividends. Long -term debt requires higher
and higher interest payments. In order to maintain an acceptable
credit rating and keep the amount of money paid in the form of
interest at an acceptable level, some form of dividend must be
maintained, which is generally governed by the major financial
institutions in New York.
With regard to a question of Council concerning the South
Texas Project, the project is not shut down, nor has it ever been
completely shut down. Early in 1980, the work force was reduced
by approximately 1,000 and HUP paid a $100,000 fine to the Nuclear
Regulatory Commission based upon their allegations that there
were defects in that project. The primary problem was indequate
record keeping and as a result of that HL&P curtailed some pouring
of concrete and some of the welding that was done in the fabri-
cating of iron and steel. The Nuclear Regulatory Commission has
since held a hearing and given Houston Industries the green light
to begin those processes again. Therefore, the project is under
construction.
01009 -7
Minutes of the Regular Meeting - October 9, 1980
Mr. Schaefer reiterated that he felt that any figure below
the $134,000,000 is a moot point, because the PUC has given their
final order in the rural rate case. HL &P has the option of appeal-
ing that order, but the route of appeal is in district court which
is a very expensive, long -term process.
In response to another inquiry from Council, Mr. Schaefer
explained that the cost of 2,000 KWH under the present rate is
$108.08; under the terms of the amount approved by the PUC, the
rate would be $110.40. In both instances, fuel cost is included.
In response to a question from Mr. Savage, Mr. Taransara
included in his recommendation the inclusion of the winter rate
for users of 500 Kj9H or less.
There being no further questions or discussion, the Mayor
declared the meeting to be closed.
Consider Proposed Ordinance - Establishing Rates for Electric
Service Provided by Houston Lighting and Power Company
Mr. Savage indicated that the ordinance that had been pre-
pared by the Administration is based on the recommendation pre-
pared by Touche Ross, which provides for additional revenues of
$121,507,000. Mr. Savage also pointed out that if Council should
adopt this rate ordinance that this action will be appealed by
HL&P and in all likelihood, the PUC will impose the interim rates
that it has imposed for the City of Houston.
Randy Strong, City Attorney, advised Council that he would
expect if Council were to adopt anything other than the stipulated
rate, based on HL&P's action with the City of Houston, HL&P would
appeal that decision to the PUC. The normal practice is to re-
quest an interim rate until the hearing before PUC. In the case
of Houston, the PUC granted the interim rate based on the
$134,000,000. At some future date, probably in November, there
would be a hearing where Baytown probably would be consolidated
with the City of Houston and Baytown would be required to go before
the commission to present evidence. Representatives of Touche
Ross would be present to provide Baytown with expert testimony
and testify on Baytown's behalf. In past cases, this has taken
anywhere from 2 -3 weeks to handle appeal of the various cities
rate ordinances. This year, partially because of the stipulation
which has already settled a number of the issues, this part of
the procedure will not take that long. In past years, the real
decisions are made in the rural rate case. For this reason, the
Administration always recommends intervening at that stage. For
the past two years, nothing that the city could have done at that
latter stage would have changed anything decided in the rural rate
case. As far as the question of appeal to the district court, the
City of Baytown did appeal to the district court in 1978 and that
appeal is still in process.
Mr. Schaefer assured Council that should any entity in the
appeals process gain a lower rate, that rate will be made avail-
able to all the cities in the HL&P service area.
In response to a question from Council regarding what the
appeal might cost, fir. Strong stated the only cost would be his
time and expenses to represent the city, as well as the expert
representation by the firm of Touche Ross which would be anywhere
from $5,000 - $10,000 for one week's hearing.
01009 -8
Minutes of the Regular Meeting - October 9, 1980
Councilman Simmons moved to accept the ordinance; Council-
man Johnson seconded the motion. The vote follows:
Ayes: Council members Johnson, Simmons, Wilbanks
Caffey
Mayor Hutto
Nays: Council members Philips and Cannon
ORDINANCE NO. 2987
AN ORDINANCE ESTABLISHING RATES TO BE CHARGED BY HOUSTON
LIGHTING AND POWER COMPANY IN THE CITY OF BAYTOWN, TEXAS;
PROVIDING FOR AN EFFECTIVE DATE FOR SUCH RATE SCHEDULES;
PROVIDING CONDITIONS UNDER WHICH SUCH RATE SCHEDULES
MAY BE CHANGED, MODIFIED, AMENDED OR WITHDRAWN; CONTAIN-
ING FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; RE-
PEALING ANY OTHER ORDINANCE OR PART OR PARTS THEREOF
WHICH MAY BE IN CONFLICT HEREWITH; AND PROVIDING FOR THE
EFFECTIVE DATE HEREOF.
Consider Proposed Resolution - Approving Stipulated Agreement on
Houston Lighting and Power Company's Rural Rate Request
In view of Council's action on the previous item, the Admin-
istration recommended that Council reject the resolution as
prepared.
Councilwoman Caffey moved to reject Proposed Resolution No.
747, Councilman Johnson seconded the motion. The vote follows:
Ayes: Council members Johnson, Simmons, Wilbanks and
Caffey
Mayor Hutto
Nays: Council members Philips and Cannon
Consider Proposed Ordinance - Authorizing Final Payment for Inter-
state 10 Twelve Inch Water Line
Jaho, Inc. is the contractor on the 12 -inch water line from
the San Jacinto Mall to Thompson Road. The mall is putting in
this water line to provide a looped system for that complex once
the Baytown Area Water Authority's transmission line on Thompson
Road is in service. The original contract specified that JaHo
would tie into the BAWA line on Thompson Road. Since that line
is not ready at this time, the contractor is unable to fulfill
that specification; therefore, that item was deleted from the
contract. The total cost of the revised contract is $213,010.60.
Final payment is $20,397.93. When the tie in can be made to
BAWA's water transmission line, the city will have the work done
and the mall properties will be charged for the work. The pro-
posed ordinance authorizes final payment; the Administration re-
commended approval of the ordinance.
Councilman Philips moved to adopt the ordinance; Councilman
Cannon seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons, Wilbanks,
Caffey and Cannon
Mayor Hutto
Nays: None
01009 -9
Minutes of the Regular Meeting - October 9, 1980
ORDINANCE NO. 2988
AN ORDINANCE APPROVING AND ACCEPTING CONSTRUCTION OF A
TWELVE -INCH WATER MAIN ON THE SOUTH SIDE OF INTERSTATE 10
FRONTAGE ROAD, FROM THOMPSON ROAD TO THE NORTHWEST CORNER
OF SAN JACINTO MALL BY JAHO, INC.; FINDING THAT THE IM-
PROVEMENTS ARE IN ACCORDANCE WITH THE TERMS OF THE CON-
TRACT; ACCEPTING THE CONSULTING ENGINEERS' CERTIFICATE OF
FINAL ACCEPTANCE; AUTHORIZING THE FINAL PAYMENT TO THE
SAID JAHO, INC.; AND PROVIDING FOR THE EFFECTIVE DATE
HEREOF.
Consider Proposed Ordinance - Awarding Contract of Twenty -Four
Inch Sanitary Sewer on West Fork of Goose Creek
Norman Dykes, City Engineer /Public Works Director, explained
that a problem had been discovered with a 24 -inch sanitary
sewer on the west fork of Goose Creek which is allowing water to
infiltrate. The Administration would like authorization to slip -
line that pipe between the two manholes -- one on either side of
the creek. This is an area with very unstable soil which caused
great difficulty to the contractor who installed the line back
in the early 701s. The Administration is recommending that the
pipe be sliplined with an eighteen inch liner between the two
manholes. Two emergency bids have been received. The project
has been bid with the contractor performing all the necessary
work or with the city digging out and providing the pits and shor-
ing the area. Channel Construction bid $17,400 to perform all
the work or $14,000 if the city performed the work listed above.
The Administration recommended acceptance of the low bidder, Chan-
nel Construction for $17,400.
In response to inquiries from Council, Mr. Dykes explained
that this would be a very expensive project to completely rework.
Mr. Savage explained that there is no money in the budget
for sliplining; money was included in the revenue sharing budget
for sliplining. Therefore, this work will be paid out of the
regular maintenance fund and if revenue sharing is approved, a
transfer can be made.
Councilman Philips stated he could see no reason to back
this repair work out of the revenue sharing budget. He felt this
to be a bonefide maintenance type problem.
Counclman Philips moved for adoption of the ordinance; Coun-
cilman Cannon seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks, Caffey and Cannon
Mayor Hutto
Nays: None
ORDINANCE NO. 2989
AN ORDINANCE ACCEPTING THE BID OF CHANNEL CONSTRUCTION
COMPANY FOR PHASE II OF THE 1980 SANITARY SEWER SLIP -
LINING PROJECT AND AUTHORIZING THE CONTRACTING OF IN-
DEBTEDNESS BY THE CITY FOR THE SUM OF SEVENTEEN THOUSAND
FOUR HUNDRED AND N01100 ($17,400.00) DOLLARS WITH RE-
GARD TO SUCH AGREEMENT.
For bid tabulation, see Attachment "A."
01009 -10
Minutes of the Regular Meeting - October 9, 1980
Consider Proposed Ordinance - Awarding Contract for Rehabilitation
of Home at 1106 Riggs
This is a project that is being performed under Community De-
velopment Rehabilitation Program. The low bidder is Mr. Ed Shook,
Ed Shook Building Constructor, Inc. for $7,499. The proposed or-
dinance authorizes awarding the bid to Mr. Shook and the Adminis-
tration recommends adoption of that ordinance.
Councilwoman Caffey moved for adoption of the ordinance;
Councilman Johnson seconded the motion.
In response to a question from Council, the Administration
clarified that the ordinance does provide that any change order
must be within 100 of the contract to be approved by the City
Manager and anything above that would have to be approved by
Council. The $8,000 maximum per contract has been established
by the Community Development Advisory Board. Council felt that
if the bids keep coming in very close to the $8,000 or above,
then perhaps the Board should consider revising the maximum and
the Administration needed to attempt to spec the jobs more care-
fully. Mr. Cornelius, Director of Traffic and Planning, explained
that the problem in the past has been with deteriorated areas
that cannot be seen until the contractor actually begins tearing
into the home. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks, Caffey and Cannon
Mayor Hutto
Nays: None
ORDINANCE NO. 2990
AN ORDINANCE AWARDING THE CONTRACT FOR A COMMUNITY
DEVELOPMENT REHABILITATION PROJECT 79 -03 -09 TO ED
GULF BUILDING CONTRACTOR, INC. FOR THE SUM OF
SEVEN THOUSAND FOUR HUNDRED NINETY -NINE AND N01100
($7,499.00) DOLLARS.
For bid tabulation, see Attachment "B."
Consider Proposed Ordinance - Awarding Contract for Rehabilitation
of Home at 1500 West Humble
This is a similar type project. Three bids were received.
The bid of Ed Shook Building Contractor, Inc. is low for the
amount of $7,110. The proposed ordinance awards the bid to Mr.
Shook and the Administration recommended adoption of the ordin-
ance.
Councilman Johnson moved for adoption of the ordinance;
Councilman Philips seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks, Caffey and Cannon
Mayor Hutto
Nays: None
ORDINANCE NO. 2991
AN ORDINANCE AWARDING THE CONTRACT FOR A COMMUNITY
DEVELOPMENT REHABILITATION PROJECT 79 -09 -10 TO ED SHOOK
BUILDING CONTRACTOR, INC., FOR THE SUM OF SEVEN THOUSAND
ONE HUNDRED TEN AND N01100 ($7,110.00) DOLLARS.
For bid tabulation, see Attachment "C."
01009 -11
Minutes of the Regular Meeting - October 9, 1980
Consider Proposed Ordinance - Abandoning Steinman Street
The original petition for abandonment was withdrawn.
Consider Proposed Ordinance - Awarding Bid for Annual Corrugated
Galvanized Metal Pipe Contract
Two bids were received for the estimated annual supply of
corrugated metal pipe. The Administration emphasized the fact
that this is an estimated amount and that the city is not obli-
gated to purchase the amount bid. The estimated annual price
based on quantities specified is $131,225 which is 16.4% increas-
ed over the bids taken in August, 1979. Proposed Ordinance No.
0109 -10 awards the bid to Armco, Inc. The Administration recom-
mended approval of that ordinance.
Councilman Simmons moved for adoption of the ordinance
Councilwoman Caffey seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks, Caffey and Cannon
Mayor Hutto
Nays: None
ORDINANCE NO. 2992
AN ORDINANCE ACCEPTING THE BID OF ARMCO, INC., FOR THE
PURCHASE OF ESTIMATED QUANTITIES OF CORRUGATED GALVANIZED
METAL PIPE ON A UNIT PRICE BASIS, WITH THE COMPENSATION TO
BE PAID TO BE BASED UPON THE ACTUAL QUANTITIES SUPPLIED.
For tabulation, see Attachment "D."
Consider Proposed Ordinance - Awarding Bid for Annual Concrete
Pipe Contract
Two bids were received for the purchase of concrete pipe
on an annual basis. Low bid was submitted by Whites Supply
Company at an estimated total cost of $48,031. Proposed Ordin-
ance No. 0109 -11 awards the bid to Whites Supply. The Adminis-
tration recommended adoption of that ordiannce. The bid repre-
sents a 12.5% increase over last year.
Councilman Philip moved for adoption of the ordinance;
Councilman Johnson seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks, Caffey and Cannon
Mayor Hutto
Nays: None
ORDINANCE NO. 2993
AN ORDINANCE ACCEPTING THE BID OF WHITE SUPPLY COMPANY
FOR THE PURCHASE OF CONCRETE PIPE AND AUTHORIZING THE
PAYMENT BY THE CITY OF THE SUM OF FORTY -EIGHT THOUSAND
THIRTY -ONE AND N01100 ($48,031.00) DOLLARS.
For tabulation, see Attachment "E."
01009 -12
Minutes of the Regular Meeting - October 9, 1980
Consider Proposed Ordinance - Awarding Bid for Annual Hot Mix
Cold Lay Asphalt Contract
One bid was received for the annual hot mix cold lay asphalt
contract. Bid invitations were submitted to four different com-
panies. Two companies elected not to quote a bid and the other
returned a no bid. The proposed ordinance awards the bid to
Radcliff Materials, Inc. for the amount of $13,000. The Adminis-
tration recommended approval of the ordinance.
Councilman Philips moved for adoption of the ordinance;
Councilman Cannon seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks, Caffey and Cannon
Mayor Hutto
Naya: None
ORDINANCE NO. 2994
AN ORDINANCE ACCEPTING THE BID OF RADCLIFF MATERIALS, INC.
FOR THE PURCHASE OF HOT MIX -COLD LAY ASPHALT AND AUTHORIZING
THE PAYMENT BY THE CITY OF THE SUM OF THIRTEEN THOUSAND AND
N01100 ($13,000.00) DOLLARS.
For tabulation, see Attachment "E."
* *Councilman Cannon no longer present..
Consider Proposed Ordinance - Awarding Bid for Annual Cement
Stablized Sand Contract
Three bids were received for annual cement stabilized sand
contract. The low bid was submitted by Highlands Shell for an
estimated total cost of $48,400. The proposed ordinance awards
the bid to Highlands Shell Company, Inc. The Administration
recommends approval of the ordinance.
Councilman Johnson moved for adoption of the ordinance;
Councilman Philips seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons.
Wilbanks and Caffey
Mayor Hutto
Nays: None
ORDINANCE NO. 2995
AN ORDINANCE ACCEPTING THE BID OF HIGHLANDS SHELL
COMPANY, INC., FOR THE PURCHASE OF CEMENT STABILIZED
SAND AND AUTHORIZING THE PAYMENT BY THE CITY OF THE
SUM OF FORTY -EIGHT THOUSAND FOUR HUNDRED AND N01100
($48,400,00) DOLLARS.
For tabulation, see Attachment "G."
Consider Proposed Ordinance - Awarding Bid for Annual Calcium
Hypochlorite Contract
Three bids were received for annual calcium hypochlorite
contract. The proposed ordinance awards the bid to Dixie Chemical
Company for the total cost of $9,000. The Administration recommend-
ed awarding the contract to Dixie Chemical Company.
01009 -13
Minutes of the Regular Meeting - October 9, 1980
Councilwoman Wilbanks moved for adoption of the ordinance
Councilman Philips seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons
Wilbanks and Caffey
Mayor Hutto
Nays: None
ORDINANCE NO. 2996
AN ORDINANCE ACCEPTING THE BID OF DIXIE CHEMICAL COMPANY
FOR THE PURCHASE OF CALCIUM HYPOCHLORITE AND AUTHORIZING
THE PAYMENT BY THE CITY OF THE SUM OF NINE THOUSAND AND
N01100 ($9,000.00) DOLLARS.
For tabulation, see Attachment "H."
Consider Proposed Ordinance - Awarding Bid for Annual Flexible
Base Material Contract
Three bids were received for annual flexible base material
contract. Low bid was submitted by Gulf Coast Limestone which
is located one block from the Municipal Service Center. The bid
for plant site price is $67,620 which represents an llo increase
over last year's bid. The Administration recommended approval
of the ordinance.
Councilman Johnson moved for adoption of the ordinance;
Councilwoman Caffey seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks and Caffey
Mayor Hutto
Nays: None
ORDINANCE NO. 2997
AN ORDINANCE ACCEPTING THE BID OF GULF COAST LIMESTONE
FOR THE PURCHASE OF FLEXIBLE BASE MATERIAL AND AUTHORIZING
THE PAYMENT BY THE CITY OF THE SUM OF SIXTY -SEVEN
THOUSAND SIX HUNDRED TWENTY AND N01100 ($67,620.00)
DOLLARS.
For tabulation, see Attachment "I."
Consider Proposed Resolution - Establishing Rules of Conduct
for Conduct of Council Meetings
At the last Council meeting, no action was taken on this
item, but at the September 11 Council meeting, Council went
through the draft proposal indicating desired modifications.
Those modifications have been incorporated into this revised
resolution.
Councilman Johnson moved for the adoption of the pro-
posed resolution; Councilwoman Caffey seconded the motion.
Mayor Hutto mentioned that in times past the Council had
spoken very briefly about a consent agenda which is not covered
in the proposed resolution. He pointed to the fact that at
this particular meeting, there were several items on the agenda
that could have been grouped together and acted on collectively.
If any Council member had a question about an item listed under
01009 -14
Minutes of the Regular Meeting - October 9, 1980
the consent agenda, that Council member would need only to re-
quest that that item be considered separately. Council concurred
that the consent agenda should be initiated on a trial basis,
rather than include that as part of'the proposed resolution.
The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks and Caffey
Mayor Hutto
Nays: None
RESOLUTION NO. 747
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
ESTABLISHING RULES AND PROCEDURES FOR CONDUCTING COUNCIL
MEETINGS; REPEALING PRIOR RESOLUTIONS PERTAINING TO
COUNCIL RULES AND PROCEDURES; AND PROVIDING FOR AN
EFFECTIVE DATE.
Consider Amending Employee Group Insurance Program by Extending
Medical Coverage Option to New Retirees
At the last Council meeting, a new group insurance program
was adopted which is sponsored by Texas Municipal League Insur-
ance Trust Fund. Several years ago, the city revised participa-
tion under the Texas Municipal Retirement Program which has provided
an attractive retirement program. There is another area that
Council may want to consider, that is medical coverage for re-
tirees. If an employee takes a service retirement, he is eligible
for medicare; however, if he takes a medical retirement, he must
have an approved disability for two years prior to being eligible
under Medicare. Under the insurance program sponsored by the
Texas Municipal League, the city can exercise an option to allow
newly retired employees the option of participating in the city's
group insurance program. If Council approved participation in
this option, new retirees will be responsible for paying their
monthly premium at the same rate that the city pays for current
employees. The new retiree would also be responsible for enrolling
in the medicare program when he is eligible. The program also
allows the option to continue dependent coverage for retirees.
In terms of cost, there would be no additional cost to the city,
except rate experience may be increased as a result. There is
at least one employee who is considering a medical retirement who
is under 50 years of age and he would not be eligible for insurance
coverage under medicare for at least two years. The Administration
recommended that Council authorize amendment of the group insurance
program by extending medical coverage option to new retirees.
Councilwoman Wilbanks moved for approval of the Administra-
tion's recommendation; Councilman Philips seconded the motion.
The vote follows:
Ayes: Council members Philps, Johnson, Simmons,
Wilbanks and Caffey
Mayor Hutto
Nays: None
Consider Proposed Ordinance - Abandoning Ten (10) Feet Utility
Easement at' Section 1, Lot 24 Whispering Pines
There is a sanitary sewer line in 30 feet of the easement
which Council had previously approved abandoning; therefore, the
Administration requested that Council take action to approve
the abandonment save and except the eastern most 30 feet.
Councilman Philips moved to adopt the ordinance with the
$100 fee for abandonment and to amend the description of what
is to be abandoned to read save and except the eastern most 30
feet of said easement; Councilman Johnson seconded the motion.
01009 -15
The Minutes of the Regular Meeting - October 9, 1980
The vote follows:
Ayes: Council members Philips, Johnson, and Simmons
Mayor Hutto
Nays: Council members Wilbanks and Caffey
Recess into Executive Session to Discuss Personnel Matters
Mayor Hutto recessed the open meeting into executive
session to discuss personnel matters. When the open meeting
reconvened, the following business was transacted.
Consider appointment to Local Board of Trustees Volunteer
Firemen
Councilman Philips moved to appoint L. A. Derden to the
Local Board of Trustees Volunteer Firemen; Councilman Johnson
seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons,
Wilbanks and Caffey
Mayor Hutto
Nays: None
Consider appointments to Planning Commission
Councilwoman Caffey moved to appoint Rick Edwards and
Richard A. Widdon to the Planning Commission. Councilman Johnson
seconded the motion. The vote follows:
Ayes: Council members Philips, Johnson, Simmons
Wilbanks and Caffey
Mayor Hutto
Nays: None
Councilwoman Caffey mentioned that Goose Creek Park was
dedicated yesterday and invited all present to go out and view the
park.
Council discussed the fact that no citizen appeared at
the public hearing concerning HL&P request for increased rates.
Councilman Philips felt that it would be good for the press to
cover the fact that for all users of electricity at 500 KWH and
lower, the winter rate would be in effect year round.
Councilman Philips mentioned that since the new Traffic
Commission is now in place, Council should refer traffic problems
to the Administration for referral to the commission.
There being no further business to be transacted, the
meeting was adjourned.
Eileen P. Hall, City Clerk
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CITY 0 F BAYTO WN
TITLE Pr °sect N79 -03 -09 -1106 Ri995 B10 TABULATION
8t0�
DATE � -30 -80
TEM
QTY
DESCRtPTiON �
E
RNCE
EXTENDED
UNlT
EXTENDED
UNIT
T NO D
UNlT
EX ND
UNlT
EXTE�DEO
BASE B10:
$7,440.00
$6,900.00
$8,720.00
$8,950.00
Alternate.l.
-0- *
1,100.00
1,400.00
1,300.00
TOTAL:
$7,449.00
$8,000.00
$10,120.00
10,250.00
.
�lnclude
in base
bid
.
GKU55 IUTAL
LESS DISC.::
�T' TOTAL
D LIVERY
79 -01 -10 - 1500 West Humble CITY OF BAYTOWN
TITLE: BID TABULATION
BID:
DATE
TEM
QTY
DESCRIPTION
ED SHOOK CONST. INC.
MORGAN CONST. CO.
EASTSIDE CONST. C .
Rr�lT
EXTENDED
UNl7
EXTENDED
UNl7
�X NO D
UNIT
EXTENDED
UNIT
EXTENDED
$7,110.00
$7,540.00
$9,025.00
I
I
GROSS TOTAL
LESS DISC`,*..'
f'7T.: TOTAL,
-I IVFRY
- --
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G! TY O F BAYTO WN
TITLE: ANNUAL CONTRACT CORRUGATED GALVAN LIED METAL P I PE �BlO TABULATION
6 1 D• _ o • J �'_ i�f1Q -�iSZ
DATE= 9 -25 -80 - 9:30 a.m.
TEM
QTY
DESCRIPTION - uNlr D
UNI
TENDED
UNIT
XT ND D
UNI
E ND
UNI
X N D
CORRUGATED GALVANIZED METAL PIPE
'
Approx.
1.
500 ft.
36" full circle diameter
$23.98
$11,990.00
$19.90
$ 9,950.00
2.
500 ft.
42" full circle diameter
27.25
13,625.00
22.70
11,350.00
3.
1,500 ft.
48" full circle diameter
30.95
46,425.00
26.15
39,225.00
4.
500 ft.
54" full circle diameter
.38.80.
19,400.00
29.80
14,900.00
5•
500 ft.
60" full circle diameter
42.28
21,140.00
32.90
16,450.00
6.
500 ft.
66" full circle diameter
46.17
23,085.00
37.70
18,850.00
7.
500 ft.
72" full circle diameter
50.11
25,055.00
41.00
•20,500.00
'
160,720.00
13],225.00
Prices
irm to June
•
] , 1981
I ncrease
'
`
�,
will no
exceed 5$
after t
at date.
'
DELIVERY:
7 - 10
ays
10 - 15
days
One company submitted a no bid.
..
GROSS 7v�a� I
LESS DISC
NET 70TAL
��l. 1�/FRY
C1TY OFBfAYTOWpN
TITLE= ANNUAL CONCRETE PIPE CONTRACT BID TA BV LAT� O/Y
B 10� -
DATE= 9 -25- 0 - 9:30 a.m.
TEM
QTY
DESCRIPTION
UMlT
r
EXTENOEO
UNIT
DCTENDED
UN!
N
UNI
EX END
UNIT
EX NO
ANNUAL CONCRETE PIPE CONTRACT
Est.
1.
2.
3.
4.
5.
6.
1,500 ft.
3,800 ft�.
1,800 ft.
1,000 ft.
500 ft.
100 ft.
12" R.C.P. - T S G
15" R.C.P. - T E G
18" R.C.P. - T s G
24" R.C.P. - T s G
30" R.C.P. - T � G
36" R.C.P. - T C G
$ 4.07
4.59
5.24
7.82
11.23
16.17
$ 6,105.00
17,442.00
9,432.00
7,820.00
5,615.00
1,617.00
$ 4.07
4.59
5.24
7.87
11.23
16.17
$ 6,10$.00
17,442.00
9,432.00
7,870.00
5,615.00
1,617.00
$48,031.00
$48,081.00
Prices
irm till
January
1, 1981
DELIVERY:
one half
day
hipment
to be arrang
d
GROSS TOTAL
LESS DISC
• NET TOTAL
1_IVFRY
_.__ -_Ji
'
ATTACHMENT
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CITY OF BAYTOWN .
TITLE: RACT BID TABULATION
B I D� 09 -89
DATE- �,,.. �.,T�,e � �o � aRn - 4 � �n � m
PARKER BROTHERS CO
QTY DESCRIPTION � ufv►T EXTENDED UNfT EXTENDED UNIT
ANNUAL CEMENT STABILIZED SAND
• �
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:.
CONTRACT -per specifications
r,,
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EST:
F.O.B. PLANTSITE
>�
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LESS DISC.
1,
3,000 tons
1�} sack �
$13.94
$41,820.00
$15.10
$45,300.00
$10.05
$30,150.00
2.
1,000 tons
2 sack
15.60
15,600.00
16.95
16,950.00
11.65
.11,650.00
3.
500 tons
2} sack
17.40
8.,700.00
18.80
.. 9,400.00
13.20
6,600.00
TOTAL B10:
$b6,120.00
$71,650.00
$48,400.00
%7
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PLANTSITE LOCATION:
5303 Nav
gation
Hwy 146
Cedar Bayou
1318 S
Main
E,
z
bridge
W
Houston,
texas
Baytown,
Texas
Highlan
s, Texas
x
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{STANCE FROM 1200 LEE DRIVE
Approx.
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Approx 4
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7.6 mi
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H
Baytown, Texas
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