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1980 10 09 CC Minutes01009 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN October 9, 1980 The City Council of the City of Baytown, Texas, met in reg- ular session on Thursday, October 9, 1980, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following mem- bers in attendance: Fred T. Philips Jimmy Johnson Perry M. Simmons *Mary E. Wilbanks Eileen Caffey * *Allen Cannon Dan Savage Randy Strong Eileen P. Hall Absent: Fritz Lanham Councilman Councilman Councilman Councilwoman Councilwoman Councilman Assistant City Manager City Attorney City Clerk City Manager The meeting was called to order and the invocation was offered by Councilman Philips. Minutes Councilman Cannon moved to approve the minutes of the reg- ular meeting held on September 25, 1980. Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Caffey and Cannon Mayor Hutto Nays: None Petitions None. City Manager's Report Council was reminded of the meeting of the Harris County Mayor's and Councilmen's Association on October 16. The Administration received a rather substantial packet from the Environmental Protection Agency which contained the city's grant offer for Step 3 Construction of the West District Sewerage Treatment Plant. The city will need to accept the grant offer and submit additional information before the city will be able to advertise for bids. This grant offer is for 5.4 million dollars which is 75% of the total cost of the 7.2 million dollar project. With regard to City of Baytown drainage work, city crews have completed work on Airhart Ditch Project which involves cleaning ditches and resetting driveways. On the project at Dwinnel and Colby, the city has begun constructing larger inlets and installing some outfall pipe. This project is 80% complete. The project on Griffin Street between Neal and Daley is 30% complete. This pro- ject involves cleaning the railroad ditch and constructing larger outfall pipe. A project in Oak Addition has begun which will in- volve cleaning the outfall pipe and the outfall ditch. This pro- ject is 10% complete at this time. 01009 -2 Minutes of the Regular Meeting - October 9, 1980 Harris County Flood Control District's maintenance crews are cleaning north of IH10 on upper Goose Creek and the flood control district's contractor is beginning work on the ditch north of Massey Tompkins Road between North Main and Barkuloo Road. With regard to the 1979 Community Development Program, the Cedar Street Project is approximately 50% complete. Virtually all of the sidewalks and driveways have been poured and the un- derground work is in place. The contractor has poured approxi- mately 35% of the street from Harbor to Magnolia. The contractor on the East District Trunk Sewer Line has made substantial progress on 4 of the 5 sections of the project. The fifth section along Baker Road started rather slowly and the contractor has completed approximately 250 feet of the sewer line installation on Baker Road in Chaparral Village. The Barkuloo Road Sanitary Sewer project which runs to Crockett Elementary School is progressing well. The contractor has installed the 10 inch sanitary sewer line. Testing and final cleanup remains on that project. On Park Street Improvement, the contractor is approximately 95% complete with the storm sewer work and concrete street work. Driveway ramps and the intersections at Garth and Pruett are the primary items to be completed. Virtually all of the work has been completed on the Bayway Drive /Baker Road super ditch project with regard to obtaining approval from various pipeline companies. Work needs to begin on acquiring necessary right of way from Exxon and one private property owner. Congress has not acted on revenue sharing; therefore, at this time there is no approved revenue sharing program and no money is being expended that was appropriated with the adoption of that budget. This is National Fire Prevention Week and on Saturday, October 11, Fire Station No. 2, the Baytown Professional Fire Fighters and the fire department will have a demonstration on fire fighting techniques from 1 to 5 p.m. Council and the public are invited. Included in the agenda packet forwarded to the Council are three ordinances which are a result of work done by the drainage study committee this summer. The draft ordinances were provided for Council information and at one time it was suggested that a joint work session be held with the drainage study committee to review any proposed ordinance changes. Later in the meeting a time for this work session is established. At each Council place there was a document prepared by the engineering department to provide background information as to the condition of sanitary sewer lines throughout the city. The booklet gives rather extensive explanation as to the conditions that cause sanitary sewer lines to deteriorate and it shows what has been done in the past with regard to sliplining. The booklet also sets forth what type problems might be anticipated in the future. The City personnel rules provide that each year the employees may have a floating holiday. The employees selected December 26 as the floating holiday; Council expressed no objections. *Councilwoman Wilbanks present. Council requested that a work session be scheduled for Thurs- day, October 23 at 5:30 p.m. to discuss the proposed drainage ordin- ances. Council also requested that the members of the drainage 01009 -3 Minutes of the Regular Meeting - October 9, 1980 committee be invited to attend this work session and that the committee be forwarded copies of the ordinance. The Administra- tion was directed to include these drainage ordinances on the agenda for November 13. In response to a question from Council, Mr. Savage explained that the Administration has been reviewing the figures on the Cedar Street Project and at the present time, it appears there will be an adjustment on that contract amount in the city's favor. Dennis Trigg will appear Mr. Trigg was not present. Consider Proposed Ordinance No. 0109 -2, Authorizing Final Payment to Riggs Construction Company for Additional Bay at Fire Station No. 6 Riggs Construction Company was authorized to construct an additional bay at Fire Station No. 6. This work has been comple- ted. Davis and Burge have approved final payment and Chief McBride has inspected the work and finds the work to be satisfactory. Final payment in the amount of $1,770 remains to be paid. Proposed Ordinance No. 0109 -2 authorizes this final payment and the Admin- istration recommends approval of this ordinance. Councilman Philips moved to adopt the ordinance; Council- woman Caffey seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2985 AN ORDINANCE APPROVING AND ACCEPTING CONSTRUCTION OF ADDITIONS TO FIRE STATION NUMBER 6 BY RIGGS CONTRUCTION COMPANY; FINDING THAT THE IMPROVEMENTS ARE IN ACCORDANCE WITH THE TERMS OF THE CONTRACT; ACCEPTING THE CONSULTING ARCHITECT'S CERTIFICATE OF FINAL ACCEPTANCE; AUTHORIZING THE FINAL PAYMENT TO THE SAID RIGGS CONSTRUCTION COMPANY; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance No. 0109 -9, Abandoning Ten (10) Foot Utility Easement at Section 1, Lot 24, Whispering Pines In 1975 the builders of this property approached the city and requested that the city abandon the easement in question. That process was never completed and a search of the city records reveals that that item was never presented to City Council. Since that time the builder sold the property to the .first owner and the first owner sold the property to the second, the Whitakers. The Whitakers are in the process of trying to sell the property which has a garage and swimming pool encroaching in the city's ten foot utility easement in the back of the property. This easement does not contain any city utilities such as a sewer line and none of the utility companies have any reason to need this property. Under the city's policy with regard to abandonment of easements, the property has been appraised and it is the opinion of the city's tax assessor - collector that the easement value is $500. Proposed Ordinance No. 0109 -9 authorizes abandonment of the easement upon payment of fair market value. The Administration recommended approval of the ordinance. 01009 -4 Minutes of the Regular Meeting - October 9, 1980 Councilman Philips moved to consider the ordinance; Councilman Johnson seconded the motion. Councilman Philips stated that in hearing some of the problem associated with this particular abandonment, there is an unfortunate situation where the owners of the property built on the property through no fault of their own. Through neglect on all parties part, the property actually sold once without the restriction surfacing. Now, the present owners have discovered that the city's permit process did not block the construction of the house on the easement, nor construction of a pool. Therefore, Councilman Philips was of the opinion that the value of the ease- ment should be reduced to $100 as a fair consideration of relieving this property of the title problem that the city has inadvertently contributed to. For this reason, Councilman Philips said that he would like to modify his motion to adopt the ordinance with the fair market value cost being $100. The city attorney explained that Council is not bound by the tax department appraisal of fair market value. Council has the authority to set the value higher or lower. Mr. Savage pointed out that according to the ordinance which regulates the abandonment of easements, the minimum amount which may be paid for an abandonment is $100. In response to a question from Council, Mr. Savage responded that the city would be completely abandoning the easement with regard to the Whitaker property. Council concurred that any other property owner desiring abandonment of their portion of the easement would be a separate matter which Council would consider on its own merits. Councilwoman Wilbanks stated if this is the case, then it would appear that the valuation of the tax department is reasonable since that valuation is based on 1977 valuations. Mayor Hutto stated that this is correct; however, this abandonment was originated in 1975 and due to an error was never consummated; therefore, he felt that this request due to the unfortunate circumstances deserves special consideration whereas any other requests would have to stand on their own merits. Councilman Philips moved that the ordinance be adopted with the provision that the easement be abandoned for the sum of $100; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, and Simmons Mayor Hutto Nays: Council members Wilbanks, Caffey and Cannon ORDINANCE NO. 2986 AN ORDINANCE DISCONTINUING, ABANDONING FOR PUBLIC USE, AND CLOSING A PUBLIC UTILITY EASEMENT IN THE WHISPERING PINES SUBDIVISION IN THE CITY OF BAYTOWN; AUTHORIZING QUIT- CLAIMING ALL INTEREST OF THE CITY OF BAYTOWN AND THE PUBLIC IN AND TO SUCH PUBLIC UTILITY EASEMENT; AND DIRECTING THAT THE COUNTY CLERK OF HARRIS COUNTY, TEXAS, SO INDICATE ON THE RECORDED PLAT OF SAID SUBDIVISION. 01009 -5 Minutes of the Regular Meeting - October 9, 1980 Hold Hearing Concerning Rate Increase by Houston Lighting and Power Company ( 7:00 p.m.) Mayor Hutto declared the public hearing to be open and advised those persons desiring to speak that a roster had been provided in the hallway by which the hearing would be conducted. Mayor Hutto advised all persons present that HL&P had re- quested a rate increase that will result in a system -wide revenue increase of approximately $214,000,000. The City of Baytown has jurisdiction over the utility rates to be charged by the light company within the city limits. This hearing is for the purpose of providing to City Council information and evidence necessary to determine the rate that HL&P should charge. After hearing from HL&P and the city consultant, Council would appreciate hear- ing from anyone else who has evidence to present concerning the requested rate increase. Jim Schaefer, District Manager with the Houston Lighting and Power Company, stated that Council had the task to determine the amount of rate relief to be granted to HL&P. He stated that the company's request was designed to give a reasonable opportunity to serve this area's immediate and future needs for reliable electric service. During the past few months, Council has had the opportunity to study and review the information contained in the rate filing package. In addition, Council has elected to participate in the rural rate case which is heard before the Public Utility Commission of the State of Texas. Prior to any hearings before the commission, an intensive and comprehensive study is made of the rate case by the commission staff who makes recommen- dations that they feel would grant adequate rate relief to the utility seeking that request. In addition, each intervenor has opportunity to make independent studies and present those studies to the commission. An example of this is the study that Touche Ross made for the City of Houston and from which Council will hear a presentation this evening. Prior to the commission beginning its formal hearing process this year, HL&P, the staff of PUC and other intervenors met to- gether to identify a number of areas in which there was sufficient agreement to work out a stipulation agreement based on the merits of the case. This agreement would allow the intervenors and the company to place that increase into effect on October 1. The com- pany and the various intervenors agreed that an increase of $134,000,000 in base revenue should be authorized as being in the public interest. In addition to the City of Baytown and the City of Houston, the intervenors included several large industrial customers, the consumers union, ACORN group and the public utilities commission staff. Based on the stipulation agreement, the commis- sion issued a final order on September 15 which adopted a base revenue in the rural rate case of $134,000,000. This became effec- tive on October 1. The adoption of the stipulation agreement and a rate ordinance patterned after the commission's final order, Docket No. 3320 provide several key points for Council consideration. First, the amount of the increase is considerably less than origin- ally requested and is a lesser amount than recommended by the com- mission staff. The company agreed to a lesser amount on the basis of receiving the increase by October 1. Council's adoption would allow the city and the company to avoid additional expense in appeal. The City of Houston adopted the recommendation of the firm of Touche Ross. The rate was appealed before the commission and on October 6 the commission placed the rates based on Docket No. 3320 into effect on an interim basis. If history is any indica- tion, the commission will set final rates based on their final de- cision in the rural rate case. The appeals process will generate 01009 -6 Minutes of the Regular Meeting - October 9, 1980 additional expenses which will ultimately be passed to the consum- er. Another key point is that the residential rates have been modified so that those customers using 500 KWH or less will be billed on the winter rate schedule. There is a difference of 1.161 cents per kilowatt hour between the winter and summer rate schedule. This economy will provide some rate relief for those customers who utilize basic electric service. In the final order the commission also agreed to conduct a hearing by October 16 as to the proper allocation of the municipal franchise fee. It is quiet possible that there will be changes in the allocation of the franchise fees and any changes will be implemented by the com- pany as soon as feasibly possible. Mr. Schaefer ended his presentation by stating that he be- lieved the decision that would be in the public's best interest is the adoption of the commission's final order in Docket No. 3320. In response to a question from Council, Mr. Schaefer ex- plained that the percentage increase on all annual basis exclud- ing fuel would be 18.7°x. Mr. Greg Taransara with the firm of Touche Ross explained to Council the various steps taken by Touche Ross to develop their recommendation which provides HL&P additional revenue totaling $121,507,000 and return differentials identical with HL&P's re- quest. The Administration recommended adoption of the Touche Ross recommendation which would provide additional revenues totaling $121,507,000 to HL&P with a return differential identical to HL&P's request. Councilman Simmons stated that if HL&P was more restrained in its policy regarding payment of dividends, that would create more money internally to help finance HL&P's construction projects. Mr. Schaefer explained that HL&P must generate two - thirds of investments needed from external sources which is gained from selling of long -term obligations or the selling of either common or preferred stock in the company. Mr. Schaefer concurred that Councilman Simmons information was correct at present the divi- dend is approximately 10%. However, for a very long period of time stock has traded below book value. Selling stock below book value is not a good situation. One of the ways to offset that is to have attractive dividends. Long -term debt requires higher and higher interest payments. In order to maintain an acceptable credit rating and keep the amount of money paid in the form of interest at an acceptable level, some form of dividend must be maintained, which is generally governed by the major financial institutions in New York. With regard to a question of Council concerning the South Texas Project, the project is not shut down, nor has it ever been completely shut down. Early in 1980, the work force was reduced by approximately 1,000 and HUP paid a $100,000 fine to the Nuclear Regulatory Commission based upon their allegations that there were defects in that project. The primary problem was indequate record keeping and as a result of that HL&P curtailed some pouring of concrete and some of the welding that was done in the fabri- cating of iron and steel. The Nuclear Regulatory Commission has since held a hearing and given Houston Industries the green light to begin those processes again. Therefore, the project is under construction. 01009 -7 Minutes of the Regular Meeting - October 9, 1980 Mr. Schaefer reiterated that he felt that any figure below the $134,000,000 is a moot point, because the PUC has given their final order in the rural rate case. HL &P has the option of appeal- ing that order, but the route of appeal is in district court which is a very expensive, long -term process. In response to another inquiry from Council, Mr. Schaefer explained that the cost of 2,000 KWH under the present rate is $108.08; under the terms of the amount approved by the PUC, the rate would be $110.40. In both instances, fuel cost is included. In response to a question from Mr. Savage, Mr. Taransara included in his recommendation the inclusion of the winter rate for users of 500 Kj9H or less. There being no further questions or discussion, the Mayor declared the meeting to be closed. Consider Proposed Ordinance - Establishing Rates for Electric Service Provided by Houston Lighting and Power Company Mr. Savage indicated that the ordinance that had been pre- pared by the Administration is based on the recommendation pre- pared by Touche Ross, which provides for additional revenues of $121,507,000. Mr. Savage also pointed out that if Council should adopt this rate ordinance that this action will be appealed by HL&P and in all likelihood, the PUC will impose the interim rates that it has imposed for the City of Houston. Randy Strong, City Attorney, advised Council that he would expect if Council were to adopt anything other than the stipulated rate, based on HL&P's action with the City of Houston, HL&P would appeal that decision to the PUC. The normal practice is to re- quest an interim rate until the hearing before PUC. In the case of Houston, the PUC granted the interim rate based on the $134,000,000. At some future date, probably in November, there would be a hearing where Baytown probably would be consolidated with the City of Houston and Baytown would be required to go before the commission to present evidence. Representatives of Touche Ross would be present to provide Baytown with expert testimony and testify on Baytown's behalf. In past cases, this has taken anywhere from 2 -3 weeks to handle appeal of the various cities rate ordinances. This year, partially because of the stipulation which has already settled a number of the issues, this part of the procedure will not take that long. In past years, the real decisions are made in the rural rate case. For this reason, the Administration always recommends intervening at that stage. For the past two years, nothing that the city could have done at that latter stage would have changed anything decided in the rural rate case. As far as the question of appeal to the district court, the City of Baytown did appeal to the district court in 1978 and that appeal is still in process. Mr. Schaefer assured Council that should any entity in the appeals process gain a lower rate, that rate will be made avail- able to all the cities in the HL&P service area. In response to a question from Council regarding what the appeal might cost, fir. Strong stated the only cost would be his time and expenses to represent the city, as well as the expert representation by the firm of Touche Ross which would be anywhere from $5,000 - $10,000 for one week's hearing. 01009 -8 Minutes of the Regular Meeting - October 9, 1980 Councilman Simmons moved to accept the ordinance; Council- man Johnson seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks Caffey Mayor Hutto Nays: Council members Philips and Cannon ORDINANCE NO. 2987 AN ORDINANCE ESTABLISHING RATES TO BE CHARGED BY HOUSTON LIGHTING AND POWER COMPANY IN THE CITY OF BAYTOWN, TEXAS; PROVIDING FOR AN EFFECTIVE DATE FOR SUCH RATE SCHEDULES; PROVIDING CONDITIONS UNDER WHICH SUCH RATE SCHEDULES MAY BE CHANGED, MODIFIED, AMENDED OR WITHDRAWN; CONTAIN- ING FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; RE- PEALING ANY OTHER ORDINANCE OR PART OR PARTS THEREOF WHICH MAY BE IN CONFLICT HEREWITH; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Resolution - Approving Stipulated Agreement on Houston Lighting and Power Company's Rural Rate Request In view of Council's action on the previous item, the Admin- istration recommended that Council reject the resolution as prepared. Councilwoman Caffey moved to reject Proposed Resolution No. 747, Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks and Caffey Mayor Hutto Nays: Council members Philips and Cannon Consider Proposed Ordinance - Authorizing Final Payment for Inter- state 10 Twelve Inch Water Line Jaho, Inc. is the contractor on the 12 -inch water line from the San Jacinto Mall to Thompson Road. The mall is putting in this water line to provide a looped system for that complex once the Baytown Area Water Authority's transmission line on Thompson Road is in service. The original contract specified that JaHo would tie into the BAWA line on Thompson Road. Since that line is not ready at this time, the contractor is unable to fulfill that specification; therefore, that item was deleted from the contract. The total cost of the revised contract is $213,010.60. Final payment is $20,397.93. When the tie in can be made to BAWA's water transmission line, the city will have the work done and the mall properties will be charged for the work. The pro- posed ordinance authorizes final payment; the Administration re- commended approval of the ordinance. Councilman Philips moved to adopt the ordinance; Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None 01009 -9 Minutes of the Regular Meeting - October 9, 1980 ORDINANCE NO. 2988 AN ORDINANCE APPROVING AND ACCEPTING CONSTRUCTION OF A TWELVE -INCH WATER MAIN ON THE SOUTH SIDE OF INTERSTATE 10 FRONTAGE ROAD, FROM THOMPSON ROAD TO THE NORTHWEST CORNER OF SAN JACINTO MALL BY JAHO, INC.; FINDING THAT THE IM- PROVEMENTS ARE IN ACCORDANCE WITH THE TERMS OF THE CON- TRACT; ACCEPTING THE CONSULTING ENGINEERS' CERTIFICATE OF FINAL ACCEPTANCE; AUTHORIZING THE FINAL PAYMENT TO THE SAID JAHO, INC.; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Proposed Ordinance - Awarding Contract of Twenty -Four Inch Sanitary Sewer on West Fork of Goose Creek Norman Dykes, City Engineer /Public Works Director, explained that a problem had been discovered with a 24 -inch sanitary sewer on the west fork of Goose Creek which is allowing water to infiltrate. The Administration would like authorization to slip - line that pipe between the two manholes -- one on either side of the creek. This is an area with very unstable soil which caused great difficulty to the contractor who installed the line back in the early 701s. The Administration is recommending that the pipe be sliplined with an eighteen inch liner between the two manholes. Two emergency bids have been received. The project has been bid with the contractor performing all the necessary work or with the city digging out and providing the pits and shor- ing the area. Channel Construction bid $17,400 to perform all the work or $14,000 if the city performed the work listed above. The Administration recommended acceptance of the low bidder, Chan- nel Construction for $17,400. In response to inquiries from Council, Mr. Dykes explained that this would be a very expensive project to completely rework. Mr. Savage explained that there is no money in the budget for sliplining; money was included in the revenue sharing budget for sliplining. Therefore, this work will be paid out of the regular maintenance fund and if revenue sharing is approved, a transfer can be made. Councilman Philips stated he could see no reason to back this repair work out of the revenue sharing budget. He felt this to be a bonefide maintenance type problem. Counclman Philips moved for adoption of the ordinance; Coun- cilman Cannon seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2989 AN ORDINANCE ACCEPTING THE BID OF CHANNEL CONSTRUCTION COMPANY FOR PHASE II OF THE 1980 SANITARY SEWER SLIP - LINING PROJECT AND AUTHORIZING THE CONTRACTING OF IN- DEBTEDNESS BY THE CITY FOR THE SUM OF SEVENTEEN THOUSAND FOUR HUNDRED AND N01100 ($17,400.00) DOLLARS WITH RE- GARD TO SUCH AGREEMENT. For bid tabulation, see Attachment "A." 01009 -10 Minutes of the Regular Meeting - October 9, 1980 Consider Proposed Ordinance - Awarding Contract for Rehabilitation of Home at 1106 Riggs This is a project that is being performed under Community De- velopment Rehabilitation Program. The low bidder is Mr. Ed Shook, Ed Shook Building Constructor, Inc. for $7,499. The proposed or- dinance authorizes awarding the bid to Mr. Shook and the Adminis- tration recommends adoption of that ordinance. Councilwoman Caffey moved for adoption of the ordinance; Councilman Johnson seconded the motion. In response to a question from Council, the Administration clarified that the ordinance does provide that any change order must be within 100 of the contract to be approved by the City Manager and anything above that would have to be approved by Council. The $8,000 maximum per contract has been established by the Community Development Advisory Board. Council felt that if the bids keep coming in very close to the $8,000 or above, then perhaps the Board should consider revising the maximum and the Administration needed to attempt to spec the jobs more care- fully. Mr. Cornelius, Director of Traffic and Planning, explained that the problem in the past has been with deteriorated areas that cannot be seen until the contractor actually begins tearing into the home. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2990 AN ORDINANCE AWARDING THE CONTRACT FOR A COMMUNITY DEVELOPMENT REHABILITATION PROJECT 79 -03 -09 TO ED GULF BUILDING CONTRACTOR, INC. FOR THE SUM OF SEVEN THOUSAND FOUR HUNDRED NINETY -NINE AND N01100 ($7,499.00) DOLLARS. For bid tabulation, see Attachment "B." Consider Proposed Ordinance - Awarding Contract for Rehabilitation of Home at 1500 West Humble This is a similar type project. Three bids were received. The bid of Ed Shook Building Contractor, Inc. is low for the amount of $7,110. The proposed ordinance awards the bid to Mr. Shook and the Administration recommended adoption of the ordin- ance. Councilman Johnson moved for adoption of the ordinance; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2991 AN ORDINANCE AWARDING THE CONTRACT FOR A COMMUNITY DEVELOPMENT REHABILITATION PROJECT 79 -09 -10 TO ED SHOOK BUILDING CONTRACTOR, INC., FOR THE SUM OF SEVEN THOUSAND ONE HUNDRED TEN AND N01100 ($7,110.00) DOLLARS. For bid tabulation, see Attachment "C." 01009 -11 Minutes of the Regular Meeting - October 9, 1980 Consider Proposed Ordinance - Abandoning Steinman Street The original petition for abandonment was withdrawn. Consider Proposed Ordinance - Awarding Bid for Annual Corrugated Galvanized Metal Pipe Contract Two bids were received for the estimated annual supply of corrugated metal pipe. The Administration emphasized the fact that this is an estimated amount and that the city is not obli- gated to purchase the amount bid. The estimated annual price based on quantities specified is $131,225 which is 16.4% increas- ed over the bids taken in August, 1979. Proposed Ordinance No. 0109 -10 awards the bid to Armco, Inc. The Administration recom- mended approval of that ordinance. Councilman Simmons moved for adoption of the ordinance Councilwoman Caffey seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2992 AN ORDINANCE ACCEPTING THE BID OF ARMCO, INC., FOR THE PURCHASE OF ESTIMATED QUANTITIES OF CORRUGATED GALVANIZED METAL PIPE ON A UNIT PRICE BASIS, WITH THE COMPENSATION TO BE PAID TO BE BASED UPON THE ACTUAL QUANTITIES SUPPLIED. For tabulation, see Attachment "D." Consider Proposed Ordinance - Awarding Bid for Annual Concrete Pipe Contract Two bids were received for the purchase of concrete pipe on an annual basis. Low bid was submitted by Whites Supply Company at an estimated total cost of $48,031. Proposed Ordin- ance No. 0109 -11 awards the bid to Whites Supply. The Adminis- tration recommended adoption of that ordiannce. The bid repre- sents a 12.5% increase over last year. Councilman Philip moved for adoption of the ordinance; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2993 AN ORDINANCE ACCEPTING THE BID OF WHITE SUPPLY COMPANY FOR THE PURCHASE OF CONCRETE PIPE AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF FORTY -EIGHT THOUSAND THIRTY -ONE AND N01100 ($48,031.00) DOLLARS. For tabulation, see Attachment "E." 01009 -12 Minutes of the Regular Meeting - October 9, 1980 Consider Proposed Ordinance - Awarding Bid for Annual Hot Mix Cold Lay Asphalt Contract One bid was received for the annual hot mix cold lay asphalt contract. Bid invitations were submitted to four different com- panies. Two companies elected not to quote a bid and the other returned a no bid. The proposed ordinance awards the bid to Radcliff Materials, Inc. for the amount of $13,000. The Adminis- tration recommended approval of the ordinance. Councilman Philips moved for adoption of the ordinance; Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Naya: None ORDINANCE NO. 2994 AN ORDINANCE ACCEPTING THE BID OF RADCLIFF MATERIALS, INC. FOR THE PURCHASE OF HOT MIX -COLD LAY ASPHALT AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF THIRTEEN THOUSAND AND N01100 ($13,000.00) DOLLARS. For tabulation, see Attachment "E." * *Councilman Cannon no longer present.. Consider Proposed Ordinance - Awarding Bid for Annual Cement Stablized Sand Contract Three bids were received for annual cement stabilized sand contract. The low bid was submitted by Highlands Shell for an estimated total cost of $48,400. The proposed ordinance awards the bid to Highlands Shell Company, Inc. The Administration recommends approval of the ordinance. Councilman Johnson moved for adoption of the ordinance; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons. Wilbanks and Caffey Mayor Hutto Nays: None ORDINANCE NO. 2995 AN ORDINANCE ACCEPTING THE BID OF HIGHLANDS SHELL COMPANY, INC., FOR THE PURCHASE OF CEMENT STABILIZED SAND AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF FORTY -EIGHT THOUSAND FOUR HUNDRED AND N01100 ($48,400,00) DOLLARS. For tabulation, see Attachment "G." Consider Proposed Ordinance - Awarding Bid for Annual Calcium Hypochlorite Contract Three bids were received for annual calcium hypochlorite contract. The proposed ordinance awards the bid to Dixie Chemical Company for the total cost of $9,000. The Administration recommend- ed awarding the contract to Dixie Chemical Company. 01009 -13 Minutes of the Regular Meeting - October 9, 1980 Councilwoman Wilbanks moved for adoption of the ordinance Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons Wilbanks and Caffey Mayor Hutto Nays: None ORDINANCE NO. 2996 AN ORDINANCE ACCEPTING THE BID OF DIXIE CHEMICAL COMPANY FOR THE PURCHASE OF CALCIUM HYPOCHLORITE AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF NINE THOUSAND AND N01100 ($9,000.00) DOLLARS. For tabulation, see Attachment "H." Consider Proposed Ordinance - Awarding Bid for Annual Flexible Base Material Contract Three bids were received for annual flexible base material contract. Low bid was submitted by Gulf Coast Limestone which is located one block from the Municipal Service Center. The bid for plant site price is $67,620 which represents an llo increase over last year's bid. The Administration recommended approval of the ordinance. Councilman Johnson moved for adoption of the ordinance; Councilwoman Caffey seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks and Caffey Mayor Hutto Nays: None ORDINANCE NO. 2997 AN ORDINANCE ACCEPTING THE BID OF GULF COAST LIMESTONE FOR THE PURCHASE OF FLEXIBLE BASE MATERIAL AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF SIXTY -SEVEN THOUSAND SIX HUNDRED TWENTY AND N01100 ($67,620.00) DOLLARS. For tabulation, see Attachment "I." Consider Proposed Resolution - Establishing Rules of Conduct for Conduct of Council Meetings At the last Council meeting, no action was taken on this item, but at the September 11 Council meeting, Council went through the draft proposal indicating desired modifications. Those modifications have been incorporated into this revised resolution. Councilman Johnson moved for the adoption of the pro- posed resolution; Councilwoman Caffey seconded the motion. Mayor Hutto mentioned that in times past the Council had spoken very briefly about a consent agenda which is not covered in the proposed resolution. He pointed to the fact that at this particular meeting, there were several items on the agenda that could have been grouped together and acted on collectively. If any Council member had a question about an item listed under 01009 -14 Minutes of the Regular Meeting - October 9, 1980 the consent agenda, that Council member would need only to re- quest that that item be considered separately. Council concurred that the consent agenda should be initiated on a trial basis, rather than include that as part of'the proposed resolution. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks and Caffey Mayor Hutto Nays: None RESOLUTION NO. 747 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN ESTABLISHING RULES AND PROCEDURES FOR CONDUCTING COUNCIL MEETINGS; REPEALING PRIOR RESOLUTIONS PERTAINING TO COUNCIL RULES AND PROCEDURES; AND PROVIDING FOR AN EFFECTIVE DATE. Consider Amending Employee Group Insurance Program by Extending Medical Coverage Option to New Retirees At the last Council meeting, a new group insurance program was adopted which is sponsored by Texas Municipal League Insur- ance Trust Fund. Several years ago, the city revised participa- tion under the Texas Municipal Retirement Program which has provided an attractive retirement program. There is another area that Council may want to consider, that is medical coverage for re- tirees. If an employee takes a service retirement, he is eligible for medicare; however, if he takes a medical retirement, he must have an approved disability for two years prior to being eligible under Medicare. Under the insurance program sponsored by the Texas Municipal League, the city can exercise an option to allow newly retired employees the option of participating in the city's group insurance program. If Council approved participation in this option, new retirees will be responsible for paying their monthly premium at the same rate that the city pays for current employees. The new retiree would also be responsible for enrolling in the medicare program when he is eligible. The program also allows the option to continue dependent coverage for retirees. In terms of cost, there would be no additional cost to the city, except rate experience may be increased as a result. There is at least one employee who is considering a medical retirement who is under 50 years of age and he would not be eligible for insurance coverage under medicare for at least two years. The Administration recommended that Council authorize amendment of the group insurance program by extending medical coverage option to new retirees. Councilwoman Wilbanks moved for approval of the Administra- tion's recommendation; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philps, Johnson, Simmons, Wilbanks and Caffey Mayor Hutto Nays: None Consider Proposed Ordinance - Abandoning Ten (10) Feet Utility Easement at' Section 1, Lot 24 Whispering Pines There is a sanitary sewer line in 30 feet of the easement which Council had previously approved abandoning; therefore, the Administration requested that Council take action to approve the abandonment save and except the eastern most 30 feet. Councilman Philips moved to adopt the ordinance with the $100 fee for abandonment and to amend the description of what is to be abandoned to read save and except the eastern most 30 feet of said easement; Councilman Johnson seconded the motion. 01009 -15 The Minutes of the Regular Meeting - October 9, 1980 The vote follows: Ayes: Council members Philips, Johnson, and Simmons Mayor Hutto Nays: Council members Wilbanks and Caffey Recess into Executive Session to Discuss Personnel Matters Mayor Hutto recessed the open meeting into executive session to discuss personnel matters. When the open meeting reconvened, the following business was transacted. Consider appointment to Local Board of Trustees Volunteer Firemen Councilman Philips moved to appoint L. A. Derden to the Local Board of Trustees Volunteer Firemen; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks and Caffey Mayor Hutto Nays: None Consider appointments to Planning Commission Councilwoman Caffey moved to appoint Rick Edwards and Richard A. Widdon to the Planning Commission. Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons Wilbanks and Caffey Mayor Hutto Nays: None Councilwoman Caffey mentioned that Goose Creek Park was dedicated yesterday and invited all present to go out and view the park. Council discussed the fact that no citizen appeared at the public hearing concerning HL&P request for increased rates. Councilman Philips felt that it would be good for the press to cover the fact that for all users of electricity at 500 KWH and lower, the winter rate would be in effect year round. Councilman Philips mentioned that since the new Traffic Commission is now in place, Council should refer traffic problems to the Administration for referral to the commission. There being no further business to be transacted, the meeting was adjourned. Eileen P. Hall, City Clerk 0Zrc) r-��o < �ODy --CD�O r � r D I ATTACHMENT "A" 3 0 -c ro 00 pt n �?co O O b b fD N N � r�1 l� V m R v) 1 9 rn A rr r c o o r• O O O o ?x i `o �Or r 00 0 0 1 ol O n m H H 0 M n i tD �r �O O O rn a w n �?co D) rn ~ fD fD N r C r�1 l� V m R O O rn A rr c o o r• O O O o ?x I rt -.4 H 0 0 �o � O v � m 2 co w O N O �Or r 00 0 0 1 ol O n m H H 0 M n i tD �r �O O O rn a w n CITY 0 F BAYTO WN TITLE Pr °sect N79 -03 -09 -1106 Ri995 B10 TABULATION 8t0� DATE � -30 -80 TEM QTY DESCRtPTiON � E RNCE EXTENDED UNlT EXTENDED UNIT T NO D UNlT EX ND UNlT EXTE�DEO BASE B10: $7,440.00 $6,900.00 $8,720.00 $8,950.00 Alternate.l. -0- * 1,100.00 1,400.00 1,300.00 TOTAL: $7,449.00 $8,000.00 $10,120.00 10,250.00 . �lnclude in base bid . GKU55 IUTAL LESS DISC.:: �T' TOTAL D LIVERY 79 -01 -10 - 1500 West Humble CITY OF BAYTOWN TITLE: BID TABULATION BID: DATE TEM QTY DESCRIPTION ED SHOOK CONST. INC. MORGAN CONST. CO. EASTSIDE CONST. C . Rr�lT EXTENDED UNl7 EXTENDED UNl7 �X NO D UNIT EXTENDED UNIT EXTENDED $7,110.00 $7,540.00 $9,025.00 I I GROSS TOTAL LESS DISC`,*..' f'7T.: TOTAL, -I IVFRY - -- A H z w x H .� �. r; �:, . �_.;. -�: ... • �; �I A� G! TY O F BAYTO WN TITLE: ANNUAL CONTRACT CORRUGATED GALVAN LIED METAL P I PE �BlO TABULATION 6 1 D• _ o • J �'_ i�f1Q -�iSZ DATE= 9 -25 -80 - 9:30 a.m. TEM QTY DESCRIPTION - uNlr D UNI TENDED UNIT XT ND D UNI E ND UNI X N D CORRUGATED GALVANIZED METAL PIPE ' Approx. 1. 500 ft. 36" full circle diameter $23.98 $11,990.00 $19.90 $ 9,950.00 2. 500 ft. 42" full circle diameter 27.25 13,625.00 22.70 11,350.00 3. 1,500 ft. 48" full circle diameter 30.95 46,425.00 26.15 39,225.00 4. 500 ft. 54" full circle diameter .38.80. 19,400.00 29.80 14,900.00 5• 500 ft. 60" full circle diameter 42.28 21,140.00 32.90 16,450.00 6. 500 ft. 66" full circle diameter 46.17 23,085.00 37.70 18,850.00 7. 500 ft. 72" full circle diameter 50.11 25,055.00 41.00 •20,500.00 ' 160,720.00 13],225.00 Prices irm to June • ] , 1981 I ncrease ' ` �, will no exceed 5$ after t at date. ' DELIVERY: 7 - 10 ays 10 - 15 days One company submitted a no bid. .. GROSS 7v�a� I LESS DISC NET 70TAL ��l. 1�/FRY C1TY OFBfAYTOWpN TITLE= ANNUAL CONCRETE PIPE CONTRACT BID TA BV LAT� O/Y B 10� - DATE= 9 -25- 0 - 9:30 a.m. TEM QTY DESCRIPTION UMlT r EXTENOEO UNIT DCTENDED UN! N UNI EX END UNIT EX NO ANNUAL CONCRETE PIPE CONTRACT Est. 1. 2. 3. 4. 5. 6. 1,500 ft. 3,800 ft�. 1,800 ft. 1,000 ft. 500 ft. 100 ft. 12" R.C.P. - T S G 15" R.C.P. - T E G 18" R.C.P. - T s G 24" R.C.P. - T s G 30" R.C.P. - T � G 36" R.C.P. - T C G $ 4.07 4.59 5.24 7.82 11.23 16.17 $ 6,105.00 17,442.00 9,432.00 7,820.00 5,615.00 1,617.00 $ 4.07 4.59 5.24 7.87 11.23 16.17 $ 6,10$.00 17,442.00 9,432.00 7,870.00 5,615.00 1,617.00 $48,031.00 $48,081.00 Prices irm till January 1, 1981 DELIVERY: one half day hipment to be arrang d GROSS TOTAL LESS DISC • NET TOTAL 1_IVFRY _.__ -_Ji ' ATTACHMENT "F" o 00 M.. m O N Z ~ ' um O D N 00 1 o m x V O ' C n D Z Z to 3 > > '*l .-!c w x -x yr D O :n > O rC) -t m w Dr n O d o 0 �3 C) m 3 v 0) --I r a o c s > > �+ s D m y -. n x -< in - J 'fl D C Z O N N . i ; m Tel :u fti O D r-� 3 m m O n r �• i" U) CL m D O O vj •.�� / a Di n a > G• _ '1 v < cr n r �^ o co th� o -• rt o c O CO z , �rt n X O. w Di -1 2 ...i H ..� o � o ° DO � � i rD Q IDz Win p� i i CITY OF BAYTOWN . TITLE: RACT BID TABULATION B I D� 09 -89 DATE- �,,.. �.,T�,e � �o � aRn - 4 � �n � m PARKER BROTHERS CO QTY DESCRIPTION � ufv►T EXTENDED UNfT EXTENDED UNIT ANNUAL CEMENT STABILIZED SAND • � .. :. CONTRACT -per specifications r,, . .<- EST: F.O.B. PLANTSITE >� , LESS DISC. 1, 3,000 tons 1�} sack � $13.94 $41,820.00 $15.10 $45,300.00 $10.05 $30,150.00 2. 1,000 tons 2 sack 15.60 15,600.00 16.95 16,950.00 11.65 .11,650.00 3. 500 tons 2} sack 17.40 8.,700.00 18.80 .. 9,400.00 13.20 6,600.00 TOTAL B10: $b6,120.00 $71,650.00 $48,400.00 %7 � , PLANTSITE LOCATION: 5303 Nav gation Hwy 146 Cedar Bayou 1318 S Main E, z bridge W Houston, texas Baytown, Texas Highlan s, Texas x HD {STANCE FROM 1200 LEE DRIVE Approx. 0 miles � Approx 4 5 miles 7.6 mi es H Baytown, Texas � .. • � .. :. r,, . .<- ��� GROSS TOTQ L >� LESS DISC. NET TOTAL lQ{�0 M ::D • - r ATTACHMENT "H" 00 w m N 1 C = m _ N .. ao O Z N D Xx rn z o cD -"'i n r D w N n c•) d b C) m r- co �•) -r D Q l r- o y > %< W w n o n x a 0 --4 c n ;a > -. v r► - w C• D r O _ rn mn o v CD 0 zr c m x y r o o m � x v> N z < p C ` , O f1 to 3 K w0 ;o a N In _ co m x .o m � o n,� °' n O z Z nni rf O in � v C) C) -� -i 00 w m N C = m _ N O Z Xx o m M 3 w N c•) d b C) m r- Q l 2 o y !< m %< W o n x M 3 X o mn CD 0 zr v o o m � -n v> c: z ? CL M 3 K rr O N In K O Z N � x A O Z D � v C) r G-) 00� . ATTACHMENT "I" O t?3 � v r a � - • a o� a• n V V t!► O� V C% N D O O • N O v z O O ..• o O -1 z -C o0 M l! O co - n o n. o � • o r 3 � -C _. o, N N -n o 0 Z 1... 0 r. r D C) D m -� O 0. -►� -n o z w x -o v O %.n z x o a ° ° �v r- co v� ' V r- � = -1 ao 0o r rn _ m 0 cD-� N r oo -• v � � m o D < :j -1 m a O� 1. m In m m ,e o oa x W rn W -n rf v — A 3 ? m D m n en N -1 cD D '� a O O X N m r • • 3 a - -n —� N CIO 0) � °z Ln n rt m a 0 n r a � - • a o� a• n V1 t!► O� V C% O O • O O O O ..• n sn z l! O co - x o n. o � • 3 � -C _. o, 10 0 N o 0 0 r. r D -� O 0. b N O %.n — x o a N v► %J1 co ' V 3• � ' m 0 N 0 o . n