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1980 08 14 CC Minutes00814 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN August 14, 1980 The City Council of the City of Baytown, Texas, met in regu- lar session on Thursday, August 14, 1980, at 6:30 p.m., in the Council Chamber of the Baytown City Hall with the following members in attendance: Fred T. Philips Perry M. Simmons Jimmy Johnson Mary E. Wilbanks Eileen Caffey *Allen Cannon Emmett 0. Hutto Fritz Lanham Dan Savage Randy Strong Eileen P. Hall Councilman Councilman Councilman Councilwoman Councilwoman Councilman Mayor City Manager Assistant City Manager City Attorney City Clerk The meeting was called to order by Mayor Hutto and the invo- cation was offered by Councilwoman Wilbanks. Minutes Councilman Philips moved for approval of the minutes of the regular meeting of July 24, 1980; Councilwoman Caffey seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None Receive Petitions None. City Manager's Report 1980 Census - The Administration has been notified that the official census count for Baytown is 55,455. The estimate pre- pared by the City staff is 57,335. The staff has reviewed the information furnished by the census bureau and feels that there are some discrepancies which may affect the housing count total. On a number of census tracts, the City staff feels that there are actually more housing units than indicated. Also, the census bureau used a vacancy rate of 9.1 which the City staff feels is too high. These discrepancies have been submitted to the dis- trict office of the census bureau for verification. Revenue Sharing - The House Government Operations Committee has reported out favorably on revenue sharing for three years. This action clears the way for the full house to vote after the recess for the Democrats' National Convention. Houston Lighting and Power - Randy Strong, City Attorney, reported to Council regarding advertising expenses of Houston Lighting and Power. Under rules of Public Utilities Commission, utilities are allowed to recover as part of cost of service, advertising, contributions and donations. The actual expendi- tures for ordinary advertising, contributions and donations are 00814 -2 Minutes of the City Council Meeting - August 14, 1980 allowed as cost of services, provided the total sum of all such items shall not exceed 3/10 of to of the gross receipts of the utility. Also, the company is allowed to recover cost of adver- tising to promote conservation. In the latest rate filing package, the total advertising expense for the test year ending March 31, 1980, is $1,992,000 which is well within the guidelines established by the Commission. HL &P has approximately 986,000 customers which figures to $2.00 per year per customer for adver- tising. Councilman Cannon stated HL &P may get some positive feedback by advertising, but negative comments are also directed toward the company. Mayor Hutto commented that any recourse would be through the Public Utilities Commission. He felt that there is no reason for the advertising expenses of the company to be that high. Joint City- School Parks Committee - The Parks and Recreation Advisory Board recommended in its annual report that a joint city - school parks committee be appointed to develop recommenda- tions for city - school park endeavors. The school board has approved the appointment of Mr. Don Treuhardt and Ms. Janie Christian. Mr. Lanham suggested that Council consider appoint- ment of Bobby Rountree and Wayne Gray. Mayor Hutto stated if Council had no objections an item in that regard would be placed on the next agenda; Council had no objections. Decker Drive Water Well - The control panel and motor for the Decker Drive water well have failed. It will be 3 - 5 days before that well will be back in service. At the same time, Exxon has been working on the Park Street well and City crews have been working on the above ground line used to transport water from the Exxon well into the City system. Norman Dykes, Director of Public Works, reported that both the Exxon well and the line have been repaired and are back in service. Drainage - Almost all of the projects approved by Council for this fiscal year should be completed by the end of the year. The Administration will be giving a year -end report on that, but to report on recent drainage improvements, the City has recently completed the outfall ditch in the vicinity of Airhart Drive to serve the Cedar Street area. Also, Timberlane is 95% complete; Weaver Street is 75% complete. This street will be placed on the list of proposed streets to be improved during the next fiscal year. Airhart Drive is 25% complete. The Flood Control District has installed additional pipe under Kilgore Road where the flood ditch crosses and flood control crews have cleared the County ditch along Park Street. Street Improvement Program - Most of the streets have been completed with exception of cleanup. The three streets that remain to be completed are Bay Villa, Chesapeake and Market. This project is about 90% complete. Community Development - Cedar Street - All of the water line has been laid and tested. The first stage of the storm sewer inlets have been completed and the job is 20% complete. Twelve Inch Water Line Along Interstate 10 - The twelve inch water line along Interstate 10 which is to connect the mall to BAWA has been completed; testing remains. Waterline to serve Gentry School - This line has also been completed; testing remains. Park Street Improvements - The contractor is about 95% complete on the storm sewer portion of the work. On the south 00814 -3 Minutes of the City Council Meeting - August 14, 1980 side 100p�o of the excavation work has been completed and the sub - grade on that side has been stabilized. Auction - City auction will be held August 23 on City re- placement vehicles, abandoned and stolen property. City Picnic - The City picnic will be held August 15. Questions or Comments Regarding City Manager's Report Mayor Hutto expressed concern that the Park Street Improve- ment is moving too slowly, especially since a large amount of ex- cavation has taken place with no further work after excavation. The Administration has informed the contractor that this job does need to be expedited. Mayor Hutto stated that this points to the fact that the City allows too much time for completion of contracts in summer months. Hold Public Hearing on Proposed Annexation of 128 Acres More or Less North of Massey Tompkins Between North Main and Barkuloo Road AND Ordinance - Annexing 128 Acres More or Less North of Massey Tompkins Between North Main and Barkuloo Road A public hearing had been scheduled for 7:00 p.m. to annex certain property north of Massey Tompkins between North Main and Barkuloo Road; however, a portion of Barkuloo Road was mistakenly omitted from the description. According to State law, the City would be unable to annex this portion at a later date because of the stipulation that property to be annexed must be at least 500 feet wide. Therefore, it has become necessary to reinstitute the entire process. The Administration is recommending that this hearing be cancelled and that a public hearing be scheduled on August 26 at 7:30 p.m. to annex 128 acres more or less. Councilman Cannon moved to cancel the public hearing sched- uled for 7:00 p.m., August 14, 1980; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Wilbanks, Caffey Mayor Hutto Nays: None Philips, Johnson, Simmons, and Cannon After looking at the map depicting the area to be annexed, Councilman Cannon moved to schedule a public hearing for August 26, 1980, at 7:30 p.m. on the proposed annexation of 163 acres more or less located north of Massey Tompkins Road between North Main Street and the subdivisions of Chaparral Village and C. A. Wright; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2946 AN ORDINANCE SETTING A DATE, TIME, AND PLACE FOR A PUBLIC HEARING ON THE PROPOSED ANNEXATION OF 163 ACRES OF PROPERTY MORE OR LESS LOCATED NORTH OF MASSEY TOMPKINS ROAD BETWEEN NORTH MAIN STREET AND THE SUBDIVISIONS OF CHAPARRAL VILLAGE AND C. A. WRIGHT BY THE CITY OF BAYTOWN, TEXAS; AUTHORIZING AND DIRECTING THE CITY CLERK TO PUBLISH NOTICE OF SUCH PUBLIC HEARING; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. 11: � Minutes of the City Council Meeting - August 14, 1980 Mr. Richard Nava Will Appear Mr. Nava was not present. Mr. Arthur Morgan Will Annear Arthur Morgan, 1003 East Fayle, presented Council with a petition that had been circulated and signed by each one of his neighbors which expressed no objections to his converting an existing carport to a garage. Mr. Morgan stated he would like Council to grant him a variance to convert the carport to a garage since the garage will be 30 feet from the curb line or 15 feet from the property line and 5 feet from the side property line. Mayor Hutto inquired from what section of the ordinance would Mr. Morgan need a variance? Randy Strong, City Attorney, explained that as part of the ordinance on buildings, the minimum property standards for one and two living units had been amended to provide, Minimum distance from front or rear building line to prop- erty line, at any point, fifteen (15) feet, except a garage or carport to rear property line, five (5 feet mini- mum. A carport which is open on three (3) sides (the side nearest the front property line and the two (2) adjacent sides, or if located on a corner lot and entering the secon- dary street, the side nearest to the secondary street and the two (2) adjacent sides) may have an overhang extending to the front property line (or side property line in the case of a carport on a corner lot entering on the secondary street) with no structural post installed closer than three (3) feet from the property line. Mr. Morgan pointed out that what he was requesting met those standards. However, there was some question whether the building lines platted for that subdivision would still be in effect. Therefore, Council requested that the Administration check into the matter and report back to Council. Representatives of San Jacinto Mall Will Appear to Discuss Drainage Plans Dan Sharp, Director of Planning and Design for Paul Broad- head and Associates and Bill Brown with Carter & Burgess, Con- sulting Engineers for Paul Broadhead and Associates, were present to discuss drainage plans for San Jacinto Mall and the surround- ing area. For the past eighteen months, Paul Broadhead and Associates has been working with the County and the flood control district involving drainage for Channel II -BB watershed. What is planned is a phased development of a detention facility which will initially allow for the proper drainage and retention of any additional runoff from the mall property and a small area next to the mall. The initial phase includes improving Channel II -BB to its ultimate section where possible from Garth Road to Goose Creek (there is a small portion where a property owner does not wish to participate) and constructing the outfall structure to its ultimate capacity. As development continues within the watershed, a dike would be constructed for the next phase, and ultimately, with complete development within the watershed, excavation of the detention pond would be required. Mr. George Gillman who owns property beside Goose Creek was present and stated that that property was purchased expressly for drainage purposes, and any property owners who desire may parti- cipate according to the cost to extend the retention area. If the entire retention area is not needed, it will be developed for other purposes. 00814 -5 Minutes of the City Council Meeting - August 14, 1980 Norman Dykes, Director of Public Works, reported to Council that one of the basic recommendations of the drainage committee was that for any future development outside the City, the runoff into the drainage areas would not be any greater than what it would be during the 100 year event with the land in its undevel- oped state. That is the criteria that Mr. Dykes set forth for representatives of Paul Broadhead and Associates. Mr. Dykes stated that he had reviewed the proposed plan and he feels it to be a good plan that is consistent with the recommendations of the drainage study committee. The Administration recommended approval of Phase I and if Council felt the general approach to be good, to give general approval of the overall plan. Air. Sharp stated that subsequent to the approval of Phase I construction would begin just as quickly as possible and would be completed prior to March 4, 1981. Councilman Cannon moved that the recommendation of the Ad- ministration be approved; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None Receive Preliminary Engineering Report for Kilgore /Ward Road Drainage Prior to the presentation by Mr. Johnnie Busch of the pre- liminary engineering report on the Kilgore Road /Ward Road Drain- age Study, Mr. Lanham explained that it is normal after such a presentation to proceed with plans and specifications and autho- rization to advertise for bids. In this case, the Administration would like authorization for the engineers to prepare detailed plans and specifications, but because of the amount of money available for this project and the estimate of cost, the Admin- istration feels that all or part of this project should be accomplished by City forces. The report deals with the cause of flooding and the improve- ments needed to alleviate such flooding in the Kilgore /Ward Road area east of the Harris County Flood Control Ditch. The study area takes in the Rosille Addition, along with an area several hundred feet east of Kilgore Road, an area south of Ward Road and an area east of the existing Harris County Flood Control Ditch. Generally, the cause of flooding in this area is that during extremely heavy rains, the area north of Ward Road and east of Kilgore Road produces a very large amount of runoff which sheet drains over land into existing streets until it reaches the elevated section of Kilgore Road. After a period of build -up, this water flows into several homes on the south side of Ward Road. The solution to the problems suggested in the report is con- struction of more storm sewers which includes the construction of a major storm sewer from the intersection of the Harris County Flood Control ditch at Kilgore Road extended northerly and ex- tending laterals easterly along north side of Ward Road, in- cluding a temporary ditch, to serve until the property is devel- oped, to intercept sheet drainage and turn same into storm sewer. An additive alternate is to extend the proposed Kilgore Road Storm Sewer north to Rosille Drive and westerly along Rosille Drive to further intercept the sheet drainage. The report was divided into two projects to accommodate City funds, but if City crews perform the work, perhaps all the work can be accom- plished at one time. In response to a question from Council, Mr. Dykes explained 00814 -6 Minutes of the City Council Meeting - August 14, 1980 that he is communicating with the County on the possibility of going ahead and installing the additional pipe needed on the east side of Kilgore, along with the additional crossing which will be north of the present crossing. Mr. Lanham stated that the recommendation of the Administra- tion to prepare detailed plans and specifications includes the alternate. The funds for this work will come from 1975 Bond funds and at present it looks like $180,000 will be remaining in that fund after payment of an outstanding contract. That is not enough to perform the work required in Phase I based on the estimate, but the Administration feels that the entire project can be performed with use of City forces. The City may need to advertise for bids on necessary concrete work. Councilman Johnson moved to accept the Administration's recommendation; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None Ordinance - Second and Final Reading on Annexation of Property Along Garth Road Between Baker Road and Interstate 10, In- cluding Property on Which San Jacinto Mall is Located A public hearing was held on this proposed annexation with no expression of opposition. The proposed ordinance, if adopted, will give second and final approval of the annexation. Councilwoman Caffey moved for adoption of the ordinance; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2924 AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF CERTAIN PROPERTY ADJACENT AND ALONG GARTH ROAD BETWEEN BAKER ROAD AND INTERSTATE HIGHWAY NO. 10, WHICH SAID TERRITORY LIES ADJACENT TO AND ADJOINS THE PRESENT BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS. In response to a question from Council, the Administration reiterated that the purpose of annexing across IH -10 was to post city limit signs for Baytown. Ordinance - Second and Final Reading on Annexation of Tierra del Oro Subdivision Council had requested that the Administration discuss with Mr. O'Brien, owner of the property, the possibility of posting a bond or some other means of assuring looping of the water system for the subdivision in the future. Randy Strong, City Attorney, explained that Mr. O'Brien had written a letter stating that at such time as the City installs a water line along Raccoon Drive, he will extend and loop the Tierra del Oro system to the City's line. What the Administra- tion is proposing is an instrument which will be recorded with the County Clerk which incorporates Mr. O'Brien's letter. This will furnish notice to any title company or purchaser that there is an agreement between Mr. O'Brien and the City. The instrument 00814 -7 Minutes of the City Council Meeting - August 14, 1980 also sets forth that Mr. O'Brien agrees upon any sale or transfer of that tract that he will impose the obligation of the ultimate construction of the loop on purchasers of the property. In response to a question from Council, Mr. O'Brien ex- plained that he owned a 38 -acre tract immediately to the west of Tierra del Oro which would be developed in the future and at that time, it will be a very easy matter to loop Tierra del Oro through that area to the City's line. Councilman Cannon stated that he is concerned that there is only one entrance for Whispering Pines. He also expressed con- cern that that subdivision is not looped. Therefore, he sug- gested that Council needed to look at making those two items requirements for subdivisions in the future. The Administration recommended approval the legal document which incorporates Mr. 0': sets forth his assurance that Tierra del Oro looped. Councilman Cannon moved for approval of recommendation; Councilwoman Caffey seconded vote follows: Ayes: Council members Wilbanks, Caffey Mayor Hutto Nays: None *Councilman Cannon absent. and recordation of Brien's letter and Subdivision will be the Administration's the motion. The Philips, Johnson, Simmons, and Cannon Councilman Johnson moved for adoption of the ordinance annexing Tierra del Oro on second and final reading; Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks and Caffey Mayor Hutto Nays: None ORDINANCE NO. 2925 AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF TIERRA DEL ORO SUBDIVISION, WHICH SAID TERRITORY LIES ADJACENT TO AND ADJOINS THE PRESENT BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS. Ordinance - Altering the Hours When Reduced Speed Zones are in Effect Adjacent to Public Schools The Administration's recommendations for the blanks in the " proposed ordinance are 7:15 a.m, and 9:15 a.m.; 11 :00 a.m, and 12:00 noon; 2:00 p.m. and 4:00 p.m. These times are being recom- mended because of information furnished by the school of time periods for students arriving and leaving school. In response to a question from Councilwoman Wilbanks, Mr. Lanham explained that Councilman Johnson had requested that this item be presented to the Traffic Commission for consideration. The Administration gathered information to present to the Traffic Commission and recommended the times set forth above. The Traffic Commission with three members present chose not to make that recommendation to Council. Councilman Johnson requested that the item be placed on the agenda for Council consideration. The reason that the Traffic Commission gave for no recom- mendation was that with the three separate listings, plus other information, the lettering would be so small motorists would be 11' Minutes of the City Council Meeting - August 14, 1980 unable to read the posted signs. Also, that that many listings would be confusing to motorists. Some individuals do not wear watches to check the time. Mayor Hutto explained that the hours being recommended will set up a peculiar situation for Baytown. For instance, some of the hours are strictly for kindergartens and are not germain to all the schools. Kindergarten students are picked up by adults and are not allowed to leave school alone. The Mayor advocated the standardization of our school zones to coincide with sur- rounding communities. Councilman Johnson prefaced his remarks by stating he is definitely for protecting students, but he feels that this can be accomplished with two times for school zones to be in effect rather than from early morning to 4:00 p.m. He has checked with surrounding communities to learn that only two school times are used. Those districts have the same schedules as Baytown to meet. Councilwoman Wilbanks stated she was trying to think in terms of traffic patterns and suggested perhaps special con- sideration should be given for two time periods for the high schools and keep the zones for the elementary schools. Mayor Hutto pointed out that this would be very confusing and would not standardize Baytown's school zones. At many of the elementary schools, school patrol persons are provided. Councilman Johnson moved to adopt the ordinance with school hours of 7:15 to 9:15 a.m. and 2:00 to 4 :00 p.m. for all schools except Sterling High School which is to be omitted as school zone; Councilman Simmons seconded the motion. Councilman Simmons pointed out that if Council elected to adopt the ordinance, Council would always have the discretion to amend or repeal the ordinance if there is a problem. The vote follows: Ayes: Council members Philips, Johnson, Simmons and Caffey Mayor Hutto Nays: Councilwoman Wilbanks ORDINANCE NO. 2947 AN ORDINANCE ESTABLISHING A PRIMA FACIE SPEED LIMIT OF 20 MILES PER HOUR FOR MOTOR VEHICLES IN SCHOOL ZONES; ESTABLISHING SCHOOL ZONES; PRESCRIBING A MAXIMUM PENALTY OF $200.00; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. Ordinance - Awarding Bid for Estimated Annual Supply of Traffic Paint Four bids were received for the purchase of the City's esti- mated annual supply of traffic paint. The low bid submitted by Southwestern Materials requires the City to purchase all of the paint at one time. The bid specifications are for annual pur- chase needs. Paint will be purchased as it is actually needed. Because of this, the low bid does not meet specifications. The bid of Ennis Paint Manufacturing is the low bid meeting specifi- cations. The Administration recommended awarding the bid to Ennis Paint Manufacturing. Councilwoman Wilbanks moved for adoption of the ordinance; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks and Caffey Mayor Hutto r UU61'f -7 Minutes of the City Council Meeting - August 14, 1980 Nays: None ORDINANCE NO. 2948 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF ENNIS PAINT MANUFACTURING, INC., FOR THE PURCHASE OF ESTIMATED QUANTITIES OF TRAFFIC PAINT ON A UNIT PRICE BASIS, WITH THE COMPENSATION TO BE PAID TO BE BASED UPON THE ACTUAL QUANTITIES SUPPLIED AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Bid tabulation is attached as Attachment "A." Ordinance - Awarding Bid for Annual Hot Mix Asphalt Contract Two bids were received for the purchase of the City's esti- mated annual supply of hot mix asphalt. Radcliff Materials sub- mitted the low price per ton. Radcliff's supply location is 20 miles from Baytown. Total price per ton for hot mix asphalt supplied by Radcliff Materials using a delivery cost of 500 per mile is $41.75 per ton. Brown & Root's plant is located in Seabrook, Texas, 12 miles from Baytown. Total delivery price per ton is $35.50. This approach has been used for several years in evaluating these bids. The Administration recommended that the contract be awarded to Brown & Root. Councilman Philips moved for adoption of the ordinance; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks and Caffey Mayor Hutto Nays: None ORDINANCE NO. 2949 AN ORDINANCE ACCEPTING THE BID OF BROWN & ROOT, INC. FOR THE PURCHASE OF ESTIMATED QUANTITIES OF HOT MIX ASPHALT ON A UNIT PRICE BASIS, WITH THE COMPENSATION TO BE PAID TO BE BASED UPON THE ACTUAL QUANTITIES SUPPLIED. Bid tabulation is attached as Attachment "B." Ordinance - Awarding Bid for Purchase of Magnetic Card Typewriting Equipment Dan Savage, Assistant City Manager, explained that for a number of years, the City has had automatic typewriting equipment in both the City Manager's office and the City Attorney's office. The City has had this equipment under a rental plan and during this time, the City has accrued purchase credits. The Adminis- tration felt that at this time it is appropriate to consider buying this equipment. Bids were taken because the Administra- tion feels that this equipment will be utilized for a number of years. The pay -out on this equipment is approximately seventeen months. After seventeen months has elapsed, the only expense that the City will have is a maintenance contract which is ap- proximately $100 per month. IBM Corporation submitted the only bid on this equipment. The total cost for this equipment is $6,975. If the City purchases this equipment now, it can reduce next year's budget by approximately $5,000. The Administration recommended that the City purchase this existing equipment. Councilman Johnson moved for adoption of the ordinance; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks and Caffey Mayor Hutto Nays: None VVO1'f -1V Minutes of the City Council Meeting - August 14, 1980 ORDINANCE NO. 2950 AN ORDINANCE ACCEPTING THE BID OF IBM CORPORATION FOR THE PUR- CHASE OF MAGNETIC CARD TYPEWRITING EQUIPMENT AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF SIX THOUSAND NINE HUNDRED SEVENTY -FIVE AND N01100 ($6,975.00) DOLLARS. Ordinance - Awarding Bid for Play Slab at Central Heights Park One bid was received for the construction of a 267 square yard play slab at the Central Heights Park. C. A. Wright sub- mitted the only bid at a total cost of $6,464.07. The Adminis- tration recommended awarding the bid for the playslab at Central Heights Park to C. A. Wright. Councilwoman Caffey moved for adoption of the ordinance; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks and Caffey Mayor Hutto Nays: None ORDINANCE NO. 2951 AN ORDINANCE ACCEPTING THE BID OF C. A. WRIGHT COMPANY FOR THE CONSTRUCTION OF A CONCRETE PLAY SLAB AT CENTRAL HEIGHTS PARK AND AUTHORIZING THE CONTRACTING OF INDEBTEDNESS BY THE CITY FOR THE SUM OF SIX THOUSAND FOUR HUNDRED FIFTY -SIX ($6,456.00) DOLLARS WITH REGARD TO SUCH AGREEMENT. Ordinance - Awarding Bid for Police and Fire Uniform Contract Three bids were received on the annual police and fire uni- form contract. The low bid of J. B. Battle Uniform for Items I and II does not meet specifications. The low bid of Lee Company for Item III does not meet specifications. Kaufman Uniforms is the low bidder meeting specifications for all items except Item XI. The Lee Company submitted the low bid for Item XI. The Administration recommended approval of the contract based on the low bid that meets specifications. Councilman Philips moved for adoption of the ordinance; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks and Caffey Mayor Hutto Nays: None ORDINANCE NO. 2952 AN ORDINANCE APPROVING THE PURCHASE OF POLICE AND FIRE UNIFORMS BY ACCEPTING THE BIDS OF KAUFMAN UNIFORMS, INC. FOR ITEM NOS. I, II, III, IV, V, VI, VII, VIII, IX, X, AND XII AND THE LEE COMPANY FOR ITEM NO. XI OF THE CITY OF BAYTOWN BID NO. 808 -75; AND AUTHO- RIZING PAYMENT BY THE CITY FOR EACH ITEM AS SET OUT BELOW. Bid tabulation is attached as Attachment "C." Ordinance - Awarding Bid on Housing Rehabilitation Project No. 79- 01 -06- -206 Granville Four bids were received for the rehabilitation of a house at 206 Granville under the Community Development Project. Ed Shook Building Contractor, Inc. submitted the low bid at a total cost of $5,299.00. The Administration recommended approval of the low bidder. 00814 -11 Minutes of the City Council Meeting - August 14, 1980 Councilman Simmons moved for adoption of the ordinance; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks and Caffey Mayor Hutto Nays: None ORDINANCE NO. 2953 AN ORDINANCE AWARDING THE CONTRACT FOR A COMMUNITY DEVELOPMENT REHABILITATION PROJECT 79 -01 -06 TO ED SHOOK BUILDING CONTRACTOR, INC., FOR THE SUM OF FIVE THOUSAND TWO HUNDRED NINETY -NINE AND N01100 ($5,299.00) DOLLARS. Bid tabulation is attached as Attachment "D." Ordinance - Awarding Bid on Housing Rehabilitation Project No. 79- 03- 05 - -512 Carnegie Four bids were received for the rehabilitation of a house at 512 Carnegie. Ed Shook Building Contractor, Inc. submitted the low bid at a total cost of $6,225. The Administration recom- mended approval of the low bidder. Councilwoman Caffey moved for adoption of the ordinance; Councilman Philips seconded the motion. Jerry Fletcher, Community Development Director, in response to a question from Council, explained that the reason the bid of Mr. Shook was $1,000 under the estimate was because Mr. Shook is personally acquainted with the owner of the home and desired to be awarded the contract; therefore, he purposely bid below the estimate. The Community Development Rehab Program is doing very well at this point because the bids have been coming in lower than expected. The average cost for refurbishing is approximately $6,000 per house. There is $36,000 obligated in 1979 Community Development funds to be expended for rehab work. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks and Caffey Mayor Hutto Nays: None ORDINANCE NO. 2954 AN ORDINANCE AWARDING THE CONTRACT FOR A COMMUNITY DEVELOPMENT REHABILITATION PROJECT 79 -03 -05 TO ED SHOOK BUILDING CONTRACTOR, INC., FOR THE SUM OF SIX THOUSAND TWO HUNDRED TWENTY -FIVE AND N01100 ($6,225.00) DOLLARS. Bid tabulation is attached as Attachment "E." Ordinance - Authorizing Final Payment for Concrete Work at Goose Creek and Newcastle Parks The Administration was not ready for action on this item. Ordinance - Authorizing Final Payment for Municipal Service Center Roof Insulation EGO Resources Corporation has completed insulation of the Municipal Service Center roof. The Administration recommended approval of the ordinance authorizing final payment of $4,555 to EGO Resources Corporation. 00814 -12 Minutes of the City Council Meeting - August 14, 1980 Councilman Johnson moved for adoption of the ordinance; Councilwoman Caffey seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks and Caffey Mayor Hutto Nays: None ORDINANCE NO. 2955 AN ORDINANCE APPROVING AND ACCEPTING THE INSULATION OF THE MUNI- CIPAL SERVICE CENTER ROOF BY EGO RESOURCES CORPORATION; FINDING THAT THE IMPROVEMENTS ARE IN ACCORDANCE SMITH THE TERMS OF THE CONTRACT; ACCEPTING THE CITY ENGINEER'S CERTIFICATE OF FINAL ACCEPTANCE; AUTHORIZING THE FINAL PAYMENT TO THE SAID EGO RE- SOURCES CORPORATION AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Ordinance - Authorizing City to Enter into an Interlocal Agreement With H -GAC to Purchase Radio Equipment There is a need to purchase one radio for the Bookmobile to afford the Bookmobile staff communication with the Police Depart- ment to obtain assistance either from that department or from another City department in the event of difficulties with the bookmobile. No money was included in the library budget for this specific purpose; however, there is money in the library budget that can be utilized for this purchase. The cost of the radio will be considerably lower if purchased through H -GAC. The esti- mated cost of the radio is $971; the Administration recommended approval of the ordinance. Councilman Johnson moved for adoption of the ordinance; Councilwoman Caffey seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks and Caffey Mayor Hutto Nays: None ORDINANCE NO. 2956 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO A CONTRACT WITH HOUSTON - GALVESTON AREA COUNCIL APPOINTING HOUSTON - GALVESTON AREA COUNCIL AS THE CITY'S PURCHASING AGENT FOR RADIO EQUIPMENT AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Resolution No. 744 - Affirming the Declaration of a Civil Defense Emergency Because of the Threat Posed by Hurricane Allen The ordinance which established Civil Civil Defense Director and City Manager to when necessary. The ordinance also requir the declaration of Civil Defense emergency cil. On August 8, 1980, at 5:00 p.m. such declared. Resolution No. 744 affirms that Administration recommended approval. Defense authorizes the declare an emergency ss that affirmation of be made by City Coun- an emergency was declaration. The Councilwoman Wilbanks moved for adoption of the resolution; Councilwoman Caffey seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks and Caffey Mayor Hutto Nays: None UU314 -1J Minutes of the City Council Meeting - August 14, 1980 RESOLUTION NO. 744 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, CONFIRMING THE DECLARATION BY THE CIVIL DEFENSE DIRECTOR WITH THE APPROVAL OF THE CITY MANAGER OF THE EXISTENCE OF AN EMERGENCY ON THE 8TH DAY OF AUGUST, 1980. Discuss City Participation in Areawide Housing Opportunity Plan The Houston - Galveston Area Council has been approached by HUD and representatives of smaller cities concerning the possibi- lity of H -GAC developing an areawide housing opportunity plan. The purpose of the program would be to determine the regional need for assisted housing and to reduce undue concentrations of low - income persons and minorities in central cities by providing those persons with opportunities to move into assisted housing in unconcentrated areas. A brief study was made to determine the amount of assisted houses (Section 8, as well as public housing) in this region. City of Houston has well over half of the assisted housing or 63.9%, and their population as a percent of the region is 52.8%. Therefore, HUD would necessarily determine that there is an over concentration in the central city. HUD's objective if this determination is made is to determine ways to decentralize. Baytown has 6.30 of the assisted housing in the region, or 1.50 of the population. Therefore, Baytown has more than its proportionate share based on population. A number of the communities or in particular smaller commu- nities have none or very little. The reason that the smaller cities are interested in this is that additional points are given in competiting for Community Development Discretionary funds. These funds are not applicable to Baytown, Houston or other larger cities in the area. The smaller cities would benefit from the Areawide Housing Opportunity Plan whereas Baytown would not. In fact, there could be disadvantages for Baytown since Baytown has more than its share of assisted housing based on population. Therefore, Baytown could fail to qualify for some assisted housing, such as senior citizens housing. There is a definite indication that the City of Houston will not participate and if so, the question becomes moot. However, in any event, the Administration's recommendation is to indicate to H -GAC that Baytown prefers that H -GAC not develop this areawide housing plan. Councilman Simmons moved to accept the recommendation of the Administration; Councilman Philips seconded the motion. Councilwoman Wilbanks explained that if H -GAC decides to develop a plan in this regard, it would take approximately two years to formulate. Afterwhich, H -GAC could go to all the muni- cipalities for comments, or the alternative was to get a straw vote from entities involved to determine if H -GAC should even begin to work on this. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks and Caffey Mayor Hutto Nays: None Consider Request for Water and Sewer Service Outside of City Limits on Tompkins Drive Gary Savell has requested water and sewer service outside the city limits on Tompkins Drive. Mr. Savell understands the requirements for purchasing water and sewer services outside the city limits. The Administration recommended approval of the request. 00814 -14 Minutes of the City Council Meeting - August 14, 1980 Councilman Johnson moved to approve Mr. Savell's request for water and sewer service outside the city limits; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Simmons, Wilbanks and Caffey Mayor Hutto Nays: None Recess and Reconvene Mayor Hutto recessed the open meeting into executive session to discuss personnel matters and pending litigation. When the 1`7 open meeting reconvened, the following business was transacted: Appointments to Parks and Recreation Advisory Board Councilwoman Caffey nominated Henry Armstrong and Charles Washington to be reappointed to the Parks and Recreation Advisory Board. Council unanimously approved that nomination. Appointments to Baytown Area Water Authority Board Councilwoman Wilbanks nominated Peter Buenz and Harry Hart- man be reappointed to the BAWA Board. Council unanimously ap- proved that nomination. Appointments to Plumbing Appeals and Advisory Board Councilman Philips nominated Monte Young be reappointed to the Plumbing Appeals and Advisory Board as Licensed Master Plumber and Richard F. Worth be appointed as Licensed Engineer. Council unanimously approved that nomination. Brownwood Council felt no item needed to be placed on the agenda re- garding Brownwood at this time, rather the Administration should be checking into the various possibilities discussed during the work session. Adjourn There being no further business to transact, the meeting was adjourned. �FL_e At ) P rt�") Karen Petru, Deputy City Clerk APPROVED: -2 V::aze Eileen P. Hall, City Clerk ��crnno Moo i (n voo rnD f" I 1 Attac O Z 7 O m v o, 7 �c y C o- a r+ r► co a CD it "A" N •• `r O S i - -• r C% --i - 4 C O 0,0 = fD 3 d a O 3 O v r•,� O N `< O O d d X `op. 7 N y n r� m to N 2 ^ `J ` �..' 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VI to N �•+ Y G% N LQ 3 v v OD O co a �• O p 3..- lf!l I W:. 0 7 (D 0 O 3 a -c (D rn � mor Q m C D C1 I�f r X I W:. x a N 3 X r+n � mor m C C1 I�f X 0 7 -• r � 1 C o 0 D 3 y � o r -v Z z m -v G D 3 — M 0 o x 2 at D tA v -i o o c-) X -I D r -A1 -_ •ti o Z n c� — 0 z 0 z D n Co r ,. V 1 00 rr n O x� C) �.. n �• N '1 3 O tr O X C_ m -h ID C N a Z w r� #Q =r r a G r . a m z O d 70 a a O Cr C -• -s x a N � mor m N K K C1 I�f 0 7 -• i� 2 � 1 C o 0 � D o r � o D Z G D 3 — r 0 o x 2 at D tA r X -I D y 0 -_ •ti o Z n 0 z D n Co Z n �r x� n v 1J1 � ,2 o O- Z w r� m z O 0 CITY 0 � BAYTOl�IIV TITLE ANNUAL POLICE ANO FIRE UNIFORM CONTRACT B!D TABULAT101V Q ! D= sob -75 _ J .� ,..�.� DATE 8 -7 -80 - 9:30 a.m. - ...� 1 GROSS TOTAL '` LESS DISC. NET TOTA L �. __.... '_�1/ERY TENS QTY DESCRlPT10�! UNIT EXTENDED UNIT EX ENDED UNI N D UNIT E. POLICE AND FIRE UNIFORM • 1, 125 SHIRTS, LONG SLEEVE - POLICE $18.36 $ 2,295.00 $16.15 $ 2,018.75 $NO BID $ II. 125 SHIRTS, SNORT SLEEVE - POLICE 16.56 2,070.00 14.95 1,868.75 NO BID 111, 125 SHIRTS, SHORT SLEEVE - FIRE 8.46 1,057.50 NO BID 8.25 1,031.25* IV. 75 PANTS, FIRE .16.56 1,242.00 NO BID• � NO BID V, 125 PANTS, POLICE 18.76 2 ,345.00 NO BID NO BID VI. 10 JACKET, FIRE 49.50 495.00 NO BID NO BID = VII.. 10 JACKET, POLICE 51.84 .518.40 NO BID � NO BID V111. 60 CAPS, POLICE AND FIRE 11.$8 712.80 NO B10 NO 610 _ IX. 20 COVERALLS, FIRE 18.36 367.20 NO BID 18.50 370.00* X. 65 BELTS, POLICE AND•F1RE 6.48 421.20 NO BID NO BID T• • Xl. 60 TROUSERS, WORK - FIRE 14.22 853.20 NO BID 10.25 615.00* .� XII. 60 JACKET, WORK - FIRE 24.88 1 492.80 NO BID 25.00 1,500.00 *�•* S 3,887•So $ 3,516.25 U • TOTAL: t3,870.to • DELIVERY: 7 - 30 d ys 30 - 45 ays 30 - 45 days *No bad a tabs - add • 10% ne k sizes ' 18 - 19� * *Sizes start larger ** *Add 0 %for sizes 44 0 larger * ** *Red liner- add $2. 0 sixes 52 - • • or arger• 1 GROSS TOTAL '` LESS DISC. NET TOTA L �. __.... '_�1/ERY Attachment "D" HOUSING REHABILITATION PROJECT 79 -01 -06 COMMUNITY DEVELOPMENT 206 GRANVILLE Ed Shook Building Contractor, Inc. P. O. Box 3145, Baytown, Texas . . . . . . . . . . . . .$ 5,299.00 Arthur Morgan Construction 1003 East Fayle, Baytown, Texas . . . . . . . . . . . . .$ 6,014.00 Bay -Tex Builders, Inc. 2208 -1/2 New Jersey Street, Baytown, Texas . . . . . . .$ 7,770.00 Louis R. Andrews Construction P. 0. Box 564, ?Mont Belview, Texas '•. . . . . . . . . . .$ 8,060.00 Attachment "E" HOUSING REHABILITATION PROJECT 79 -03 -05 COMMUNITY DEVELOPMENT 512 CARNEGIE Ed Shook P. 0. Box 3145, Baytown, Texas . . . . . . . . . . . . .$ 6,225.00 Morgan Construction 1003 East Fayle, Baytown, Texas . . . . . . . . . . . . .$ 7,789.00 Bay -Tex Builders, Inc. 2208 -1/2 New Jersey Street, Baytown, Texas . . . . . . .$ 9,190.00 Louis R. Andrews Construction P. 0. Box 564, Hont Belview, Texas;. . . . . . . . . . .$15,300.00 Ed