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1980 06 12 CC Minutes00612 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN June 12, 1980 The City Council of the City of Baytown, Texas, met in regular session on Thursday, June 12, 1980, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following members in attendance: Jimmy Johnson Perry M. Simmons Mary E. Wilbanks ' Eileen Caffey Allen Cannon Emmett 0. Hutto Fritz Lanham Dan Savage Randy Strong Eileen P. Hall Absent: Fred T. Philips Councilman Councilman Councilwoman Councilwoman Councilman Mayor City Manager Assistant City Manager City Attorney City Clerk Councilman The meeting was called to order and the invocation was offered by Mayor Hutto. Minutes Councilman Cannon moved for approval of the minutes for the meetings of May 22, June 3 and June 5, 1980; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None Receive Petitions None. City Manager's Report The Administration had been instructed to obtain information regarding the Baker Road Improvement which is to be a county im- provement. The firm of Busch, Hutchison & Associates is preparing the plans for this project and Mr. Busch indicated that the plans for this project are nearing completion. The firm expects to submit the plans to the county engineer by June 30. The county engineer will be responsible for advertising for bids which should be taken in late summer or early fall. , Park Street Improvement - When Council took action on Park Street, Council requested that the engineers determine how much of the property in the back of the existing curb would be used in conjunction with the new construction. Mr. Hutchison has indi- cated by letter that the maximum encroachment on the space beyond the existing edge of the road is perhaps six inches. Therefore, the engineers were instructed to issue the work order for the design on which bids were taken. Also, Mr. Trigg had stated concern during the public hearing on Park Street whether there would be a smooth transition between the street and the apron of the property owned by Mr. Trigg. The engineers have looked at that situation and have indicated that the transition will be smooth. The contractor has moved equipment on site. The storm sewer work will be completed prior to the street work. 00612 -2 Minutes of the Regular Meeting - June 12, 1980 Goose Creek Stream - Mr. Lanham stated that he has received a letter from Mr. Evans with the Harris County Flood Control District which indicates that the district will continue to ex- cavate Goose Creek upstream from the Country Club area to the upstream limits - -well north of Interstate 10. When this is complete, the dragline and crew will move to the Houston Lighting and Power easement where the present concrete low -flow section ends - -the south end of the concrete section that is being in- stalled. The Goose Creek channel downstream will be desilted and there will be some widening of the stream to the vicinity of Park Street. The flood control district is still evaluating the capacity of the bridge over Goose Creek at Interstate 10. When the maintenance crew reaches that point, the state highway department has committed to perform certain improvements to the channel within the Interstate 10 right -of -way which will include a deepening of approximately two feet. At that time, the flood control district's hydrologist will make another evaluation as to the suitability of this structure to handle present flows. This structure will also be evaluated in the county -wide study which will be complete in approximately two years. The study will define the ultimate requirement for the bridge. The flood control district will be in touch with the highway department regarding the bridge's present capacity and any suggested im- provements. Decker Drive Water Well - Norman Dykes, City Engineer and Director of Public Works, reported that the contractor on the repair to the Decker Drive well has fabricated the screen neces- sary for repair of the well. The well has been televised and is in reparable condition. The contractor will be moving equipment on site Friday and installation of the screen will begin either Friday or Monday morning. The entire job should be completed by next Friday. Mayor Hutto inquired if !fir. Dykes felt that the restrictions could be relaxed to some degree. Mr. Dykes responded that the citizens had cut back in their usage of water considerably. He felt that the City could pump an additional one -half million gallons per day. Therefore, Council could lift some of the restrictions; however, Mr. Dykes felt that to release all the restrictions would be impossible at this time. Council discussed several alternatives and concurred that the best alternative was to lift restrictions from 6:00 a.m. to 8:00 a.m. 1980 Street Improvement Project - Brown and Root, Inc., the contractor for the 1980 Street Improvement Project, reports that the project is approximately 40% complete. In response to a question from Council, Mr. Lanham explained that Brown and Root had completed the base work and placed a tack coat on Bayway Drive in the vicinity of the Exxon plant. That area has become very rough. Asphalt will be placed on the rough spots tomorrow. The contractor prepares several streets before the asphalt crew is brought in to complete the work. "N) Community Development (Cedar Street) - The contractor for the Cedar Street Improvements under Community Development Program has moved on site. The utility companies are in process of relocating and adjusting utility lines. Gentry School water line is 25,00 complete. Drainage Work - County and City - East Schreck Street drainage improvements have been completed. The work on the east side of the railroad between Massey- Tompkins and Bob Smith is 80% complete. The project on flassey- Tompkins from the county ditch to Chaparral is 457o complete. The Abbott Street work is approximately 75% complete. The county is in the process of installing additional pipes on the north side of Baker Road and the City is cooperating by installing pipes on the north side of Baker at City street 00612 -3 Minutes of the Regular Meeting - June 12, 1980 crossings. The City is approximately 657o complete and the flood control district has completed their portion of the project which should relieve some of the drainage problems in that area. Flood control work that is being done by contractor - On Goose Creek Stream, the concrete lining has been poured from the south boundary line of Country Club addition north to a point east of Interlachen Drive. Since the flood control district has opened its facility in Baytown, a great deal of work has been accomplished. Recently, brush has been cleared along Woodlawn ditch, Adams Street ditch, the flood control ditch between Arbor and Wooster and the Adams Street ditch has been sprayed for weed control. The City contractor on Ward Road is approximately ten percent complete. Old Radio Shop on Minnesota Street - Since the new radio shop has been constructed and is now being occupied, Mr. Lanham inquired if Council had any objections to the Administration advertising for bids to sell the old building. Council had no objections. Council was reminded of the notice of meeting of the Harris County Councilmen's and Mayors' Association meeting scheduled for June 19. Councilman Johnson reported that last week he had attended the Texas Muncipal League Institute for Councilmembers and Mayors, and that it was a very informative session. Ordinance - Establishing a Load Limit for Kilgore Road Councilman Johnson had requested that this item be placed on the agenda, but because Councilman Johnson felt that more time needed to be given for study of the situation, he requested that this item be tabled and placed on the agenda for the next Council meeting. Council concurred. Robert Parker Will Appear Mr. Parker was not present. Mr. Wayne Gray Will Present the Parks and Recreation Advisory Board Annual Report Mr. Gray, in conjunction with the presentation of the annual report, introduced the members of the Parks and Recreation Advi- sory Board to those in attendance. Mr. Gray stated that this has been a good year for parks and recreation in Baytown, but the Board would like to emphasize two areas that need attention: (1) the purchase of land where the growth is, and (2) there is a need for a committee of perhaps two members of the parks advisory board and two members from the school district to work together to develop suggestions for future cooperative efforts for school/ city parks. In response to a question from Council, Mr. Gray explained that the Board has not attempted to locate available land for park purposes in growth areas because there is no money. Mr. Gray explained that the reason for the Board's concern is that it does take time to purchase property once located and the Board fears that unless something is done along those lines relatively soon, the land may not be available. He cited the old Baytown area as an example where the Board cannot locate land for park purposes. Councilwoman Wilbanks mentioned that she had received a call just prior to the Council meeting from an interested citizen who questioned if the City is considering a swimming pool for the 00612 -4 Minutes of the Regular Meeting - June 12, 1980 Jenkins - Hollaway Park. Councilwoman Wilbanks suggested that this individual contact members of the Parks Board to make this sugges- tion because the City will be considering a bond election in the near future. tor. Gray commented that he had had the opportunity to pass by the Norman C. Foote Park last Sunday afternoon and at that time noticed that the pool was packed. For future consideration, the Council may want to consider Olympic -sized swimming pools. The Parks Board requested that Bobby Rountree, Director of Parks and Recreation, present a slide presentation of the Parks and Recreation Department. Mr. Rountree presented a short slide presentation covering developments of parks and recreation acti- vities in the City of Baytown over the past 13 years. Councilwoman Wilbanks mentioned that one of the items included in the written report is that Council should work with County officials to determine if a joint venture could be arranged. Mr. Rountree stated that he felt that the City should request that the County participate with the City to develop a large park area. There are several possibilities in the Baytown area for such a venture. Councilman Johnson moved to accept the Parks and Recreation Advisory Board annual report; Councilwoman Caffey seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None Consider Naming Four Parks The Parks and Recreation Advisory Board recommended that the park currently named Goose Creek Park be renamed W. C. Britton Park to free the name Goose Creek Park for the park at the corner of West Texas Avenue and Goose Creek Stream. That park has been developed and the Board feels that this park will received a great deal of community participation and because of the loca- tion, the name Goose Creek Park would be more fitting. The name W. C. Britton Park is very fitting for the park behind Southwest Addition because Mr. Britton sold that land to the City at a most reasonable price. Mr. Britton also gave a tremendous amount of his time and resources to the community and is certainly the type individual who should be given this type recognition. At the dead end of Newcastle Street is a new park which is a neighbor- hood park; therefore, the Parks Board is recommending that this park be named Newcastle Park. Located just off Bush Road is park property which the Park Board is recommending be named Eddie Huron Park. Mr. Huron has helped almost every civic organization in the community put on an oyster fry; therefore, the board felt that it would be fitting to honor Mr. Huron by naming this park Eddie Huron Park. Councilwoman Wilbanks moved to accept the recommendations of the Parks and Recreation Advisory Board, adopting all the names for parks are presented; Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None Councilwoman Caffey extended to the Board appreciation of Council for their efforts on behalf of the community. 00612 -5 Minutes of the Regular Meeting - June 12, 1980 Consider Authorizing Development of Plans and Specifications For Improvements to Six Parks Mr. Rountree presented to Council proposed improvements to six parks. The Administration and Parks Advisory Board concur that these improvements should be made. Presently, Newcastle Street Park is under construction. The Youth Conservation Corps has been busy installing playground equipment and planting trees. Later, picnic facilities will be installed. What is being recom- mended is that a ten -car parking lot be installed on the New- castle Street side at an estimated cost of $12,700. At the end of E1 Rancho Drive in Chaparral Subdivision, there is located on the old Barkaloo landfill a City park. Recently, the area was cleared by the public works department. The recommendation is to develop a play area, play pad, picnic area, athletic field and ten -car parking area at that park at an estimated cost of $42,000. In the future, the Parks Board will be looking at recommending a large shelter, possibly a tennis court and jogging trail. A few weeks ago, Council received a petition from residents in the vicinity of Central Heights Park requesting an additional basketball play pad be installed. At one time, children could play baseball without having to concern themselves with breakage because there was only open space, but since a church has been constructed in close proximity to the park, the recommendation is to remove the backstop and construct a 40' by 60' basketball play pad which will be greatly utilized. The Parks Board is looking into the possibility of purchasing property adjacent to this park. The cost to install the play pad is $5,500. At Tejas Park, the recommendation is to construct a ten -car parking lot and service road. The estimated cost is $26,000. Mr. Rountree mentioned that he felt in the next few years, the Parks Board will be faced with numerous requests for practice fields for soccer, Little League baseball, teenage baseball, etc. The reason being that Loop 201 will be taking the practice fields now being utilized. This park can be utilized for practice purposes. At present, there is only an eight -car parking faci- lity on the Hafer Street side of the park. Therefore, the recom- mendation is to construct a ten -car parking lot on the Beaumont Street side to open this area up for more use from the other side of the park. The Parks Board is recommending for Bayland that approximately twelve picnic tables and grills be installed. Because of the natural beauty of the area, this is a spot where individuals will go to picnic. The cost for this would be approximately $5,400. At Roseland Park, something needs to be done about parking. What is being recommended is that a 45 -space boat and trailer parking area, service road and hard surface area in front of boat ramp be constructed. There will be approximately 10,000 square yards of paved area at an estimated cost of $110,000. At the present time, the roadway extends all the way down the canal and on out. The Administration is recommending that the road be restructured to better facilitate traffic. The total cost of all these improvements is estimated to be $201,600. In response to a question from Council, Mr. Rountree explained that the parking area at Roseland is to be constructed of asphalt. Council suggested that concrete be bid as an alternate. The Administration recommended approval to prepare plans and specifications for this work. Councilman Cannon moved to approve the plans as submitted; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None Councilman Cannon concurred with what Mr. Gray had said 00612 -6 Minutes of the Regular Meeting - June 12, 1980 regarding Olympic -sized pools and stated that in the future, Olympic -sized pools should be considered where needed, even if it meant something had to be cut out. Ordinance - Renewing Contract with Texas Municipal League Workers Compensation Joint Insurance Fund The City has been part of this fund for approximately two years. The contract expires June 30. The Texas Municipal League organized the Joint Insurance Fund to provide cities in the state with the option of being a part of that fund. The premiums are based on an annual rate set by the State Board of Insurance and are adjusted according to the City's experience factor which is .91 and also by the Texas Municipal League modi- fication factor which is .75. Cost this year is estimated to be approximately $180,000 for workmen's compensation coverage. The Administration feels that it is in the City's best interests to continue the contract with Texas Municipal League; therefore, the Administration recommended approval of the ordinance. Councilman Johnson moved for adoption of the ordinance; Councilman Cannon seconded the motion. Larry Patterson, in response to a question from Council, explained that in 1977 the City had very bad experience, but since that time the experience factor has improved. Since the City is in a three -year cycle, the City will experience a higher rate for the next two years, but then the rate should improve. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2908 AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK OF THE CITY OF BAYTOWN TO EXECUTE AND ATTEST TO AN INTERLOCAL AGREEMENT WITH THE TEXAS MUNICIPAL LEAGUE W0RKMEN'S COMPENSATION JOINT INSURANCE FUND FOR THE PURPOSE OF PROVIDING WORKMEN'S COMPENSATION BENEFITS FOR EMPLOYEES OF THE CITY OF BAYTOWN AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Resolution No. 735 - Authorizing the Administration to Make Application to the Texas Department of Community Affairs For IPA Grant The Administration is seeking permission to make application for an IPA Grant to provide a series of nine different training seminars which would be offered during the grant year to approxi- mately 50 mid - management employees of Baytown and surrounding municipalities. There is no assurance that this application will be approved because Baytown will be competing for a limited amount of money. It will be necessary for the City to pay 50% of the costs or to match $13,713. Some of this money would be recovered by participation from other cities. The Administration feels that more training opportunities need to be provided for the City's management level personnel and the thought is that the City would save money by holding the seminars locally. There- fore, the Administration requested approval to submit the application. Councilman Simmons moved for adoption of the resolution; Councilwoman Caffey seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None 00612 -7 Minutes of the Regular Meeting - June 12, 1980 RESOLUTION NO. 735 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE CITY MANAGER TO MAKE APPLICATION TO THE UNITED STATES CIVIL SERVICE COMMISSION FOR AN INTERGOVERNMENTAL PER- SONNEL ACT GRANT IN THE AMOUNT OF THIRTEEN THOUSAND SEVEN HUNDRED THIRTEEN AND N01100 ($13,713.00) DOLLARS. Ordinance - Awarding Contract for Community Development Housing Rehabilitation Project 79- 02 -01- -1111 Beech Bids have been taken for the rehabilitation of two homes as part of the Community Development Program. There are funds for °^ the amount of approximately $130,000 available in the 1979 Community Development Program for this purpose. Four bids were received to rehabilitate the home at 1111 Beech as follows: Morgan Construction Company $3,701.00 Eastside Construction Company 4,859.00 Carter Floors 5,085.60 Charles Keen 5,665.00 The low bidder is Morgan Construction Company for $3,701.00. The Administration recommended acceptance of the low bidder. Councilman Johnson moved for adoption of the ordinance; Cuoncilwoman Caffey seconded the motion. Councilwoman Wilbanks inquired if there would be any mone- tary advantage to bidding several projects at one time. Jerry Fletcher, Director of Community Development Program, explained that the Board felt that in order to maintain proper control over these projects, no more than two should be bid at one time. Also, because the companies that bid on these projects are small, probably the companies would be unable to bid more than two per bid. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2909 AN ORDINANCE AWARDING THE CONTRACT FOR A COMMUNITY DEVELOPMENT REHABILITATION PROJECT 79 -02 -01 TO MORGAN CONSTRUCTION COMPANY FOR THE SUM OF THREE THOUSAND SEVEN HUNDRED ONE AND N01100 ($3,701.00) DOLLARS. Ordinance - Awarding Contract for Community Development Housing Rehabilitation Project 79- 04- 02 - -1014 North First Street Four bids were received for the rehabilitation of 1014 north First Street under the 1979 Community Development Program. The bid tabulation follows: Morgan Construction Company $ 5,946.00 Eastside Construction Company 6,865.00 Charles Keen 10,929.00 Carter Floors 13,963.00 The low bidder is Morgan Construction Company for $5,946. The Administration recommended acceptance of the low bidder. Councilwoman Wilbanks moved for adoption of the ordinance; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None 00612 -8 Minutes of the Regular Meeting - June 12, 1980 ORDINANCE NO. 2910 AN ORDINANCE AWARDING THE CONTRACT FOR A COMMUNITY DEVELOPMENT REHABILITATION PROJECT 79 -04 -02 TO MORGAN CONSTRUCTION COMPANY FOR THE SUM OF FIVE THOUSAND NINE HUNDRED FORTY -SIX AND NO 1100 ($5,946.00) DOLLARS. Ordinance - Awarding Bid,for- InsulRting Municipal Service Center Roof Only one bid was received for the amount of $4,029 which is considerably above the estimate; therefore, the Administration recommended that this bid be rejected and the Administration be authorized to readvertise. Mayor Hutto commented that Council could take no action which would leave the Administration free to readvertise. Coun- cil took no action. Ordinance - Awarding Bid for Purchase of Annual Repair Materials Contract This annual contract would be for the purchase of lime, cement, steel rebar, etc. Traditionally, the City receives only one bid on this because there is only one supplier in Baytown. The Administration recommended approval of the bid of White Supply Company for the amount of $10,080.76. Four companies were mailed bids, but only one bid was received. Councilman Johnson moved to adopt the ordinance; Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2911 AN ORDINANCE ACCEPTING THE BID OF WHITE SUPPLY COMPANY FOR THE PURCHASE OF ESTIMATED QUANTITIES OF REPAIR MATERIALS ON A UNIT PRICE BASIS, WITH THE COMPENSATION TO BE PAID TO BE BASED UPON THE ACTUAL QUANTITIES SUPPLIED. See Attachment "A" for tabulation. Ordinance - Awarding Bid for Annual Premix Rock Asphalt Contract Three bids were received for the annual premix rock asphalt contract. The low bid is White's Hines for the amount of $27,750 which is approximately $7,000 above the bid received last year for the same quantity. The Administration recommended approval of the low bidder. Councilwoman Wilbanks moved to adopt the ordinance; Council- woman Caffey seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2912 AN ORDINANCE ACCEPTING THE BID OF WHITE'S MINES FOR THE PURCHASE OF AN ESTIMATED QUANTITY OF PREMIX ROCK ASPHALT ON A UNIT PRICE BASIS, WITH THE COMPENSATION TO BE PAID TO BE BASED UPON THE ACTUAL QUANTITY SUPPLIED. See Attachment "B" for tabulation. 00612 -9 Minutes of the Regular Meeting - June 12, 1980 Ordinance - Setting a Date, Time and Place for a Public Hearing on the Proposed Annexation of Certain Property Adjacent and Along Garth Road, Between Baker Road and Interstate 10 The proposed ordinance sets a public hearing for 7:10 p.m. on June 26 in the Council Chamber of the Baytown City Hall on the proposed annexation of certain property adjacent and along Garth Road, between Baker Road and Interstate 10. The public hearing will involve the proposed annexation of the San Jacinto Mall, a tract of land at the northeast corner of Garth and Baker, as well as a strip 300 feet west of the centerline of Garth Road and beginning at Lynchburg -Cedar Bayou 300 feet east of the center- line of Garth all the way to the north side of Interstate 10. The mall has requested annexation. Foley's is scheduled to open in October and in order to have that property within the city limits by October, the annexation process must begin. The reason that the Administration is recommending that the annexation cross Interstate 10 is to have city limit signs established in an attempt to get the State Highway Department to erect signs in Houston indicating where Baytown is located. Council cautioned that Council has no desire to establish speed traps on Interstate 10. Councilman Cannon inquired the reason that the Administra- tion is not recommending that the annexation take in the area next to the proposed annexation to square off the boundary limit lines. Mr. Lanham responded that the City could annex that area, but there are a number of homes in that area which would require water and sewer service. Mr. Lanham stated that this could be changed as part of the hearing process. Councilman Cannon stated that the reason for laying oversized lines in that direction was to encourage development and that he would like the Administration to study the possibility of annexing that small area. The Adminis- tration recommended that the public hearing be called for the June 26 Council meeting with first reading on July 10 and second and final reading August 14. The Administration recommended approval of the ordinance calling the hearing. Councilman Cannon moved to adopt the ordinance; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2913 AN ORDINANCE SETTING A DATE, TIME, AND PLACE FOR A PUBLIC HEARING ON THE PROPOSED ANNEXATION OF CERTAIN PROPERTY ADJACENT AND ALONG GARTH ROAD BETWEEN BAKER ROAD AND INTERSTATE HIGHWAY NO. 10 BY THE CITY OF BAYTOWN, TEXAS; AUTHORIZING AND DIRECTING THE CITY CLERK TO PUBLISH NOTICE OF SUCH PUBLIC HEARING; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Ordinance - Setting a Date, Time and Place for a Public Hearing on the Proposed Annexation of Tierra del Oro Subdivision The proposed ordinance provides for public hearing to be held on June 26 at 7:00 p.m. on the proposed annexation of Tierra del Oro Subdivision. Tierra del Oro Subdivision is located just north of Whispering Pines and contains approximately 21 acres or 30 lots. Mr. O'Brien has constructed facilities there in accordance with city specifications. The Administration recommended adoption of the ordinance. Councilman Johnson moved for the adoption of the ordinance; Councilwoman Caffey seconded the motion. In response to a question from Council, Mr. Lanham explained that the Administration feels that the water system should be 00612 -10 Minutes of the Regular Meeting - June 12, 1980 looped but at this point, it would not be practical for Mr. O'Brien to accomplish this. However, in the future, the City will be constructing a line along Raccoon Drive. At that time, Mr. O'Brien has agreed to construct the line to complete a looped system. Mayor Hutto inquired how the City will be assured that this looped line will be constructed? Mr. Lanham stated that as part of the platting process, the City could require that whoever owns the property must dedicate necessary easements to provide a looped water system. Mr. Lanham stated that the Administration will check on this prior to the hearing to determine what the alternatives are. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2914 AN ORDINANCE SETTING A DATE, TIME, AND PLACE FOR A PUBLIC HEARING ON THE PROPOSED ANNEXATION OF TIERRA DEL ORO SUBDIVISION IN THE CITY OF BAYTOWN, TEXAS; AUTHORIZING AND DIRECTING THE CITY CLERK TO PUBLISH NOTICE OF SUCH PUBLIC HEARING; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Ordinance - Authorizing Lease of City Property on North ;lain The Administration has been approached by Huggers, Inc. concerning the possibility of leasing land for parking purposes on North Main at Sterling. The city has been storing some of the materials being utilized in the street signalization program at this location. The city will want to continue to store some materials there, but will not need to utilize all of the property. The tax assessor has appraised the land and based on that ap- praisal, the Administration feels that $.15 per square foot is reasonable. That is the rate being charged to Rooster's. The Administration recommended approval with the understanding that either party can cancel the lease agreement with 30 days notice. Huggers may lease as much property needed to serve their parking requirements. Any improvements to the property will be at Huggers' expense and must be approved by the City. Councilwoman Caffey moved for adoption of the ordinance; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2915 AN ORDINANCE AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AND ATTEST TO A ONE -YEAR LEASE AGREEMENT FOR CERTAIN PROPERTY AT NORTH MAIN AND STERLING STREETS ON A MONTH -TO -MONTH BASIS FOR A MONTHLY RENTAL OF $ .00 DOLLARS. Resolution No. 736 - Transferring Funds from General Fund Contingency Account to Various Line Items in General Fund Budget for Fleet Insurance Pat Tobin, Director of Finance, has charged the fleet in- surance costs to the various budget accounts rather than to a lump sum as done in the past. In the general fund, this repre- sents a shortage of $3,581. The Administration recommended the transfer of funds from the Contingency Account to the various insurance accounts in the general fund. 00612 -11 Minutes of the Regular Meeting - June 12, 1980 Councilwoman Wilbanks moved for the adoption of the resolu- tion; Councilwoman Caffey seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None RESOLUTION NO. 736 A RESOLUTION AUTHORIZING THE CITY MANAGER TO TRANSFER THREE THOUSAND FIVE HUNDRED EIGHTY -ONE AND N01100 ($3,581.00) DOLLARS FROM BUDGET ACCOUNT NO. 0101 -12 -0100, "CONTINGENCIES," TO VARIOUS INSURANCE ACCOUNTS IN THE GENERAL FUND. Resolution No. 737 - Transferring Funds from Water and Sewer Fund Contingency Account to Various Line Items in Water and Sewer Fund Budget for Fleet Insurance Air. Tobin has charged the fleet insurance costs to the various line items in the Water and Sewer Fund budget which resulted in a shortage of $13,581. The Administration recom- mended approval of the resolution. Councilwoman Caffey moved for adoption of the resolution; Councilman Simmons seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None RESOLUTION NO. 737 A RESOLUTION AUTHORIZING THE CITY MANAGER TO TRANSFER TEN THOU- SAND TWO HUNDRED SIXTY AND N01100 ($10,260.00) DOLLARS FROM BUDGET ACCOUNT NO. 1101 -12 -0100, "CONTINGENCIES," TO VARIOUS INSURANCE ACCOUNTS IN THE WATER FUND. Resolution No. 738 - Authorizing Application for a Step 3 Grant for West Sewer District Facilities Langford Engineering has completed preparation of the neces- sary documents to apply for Step 3 funding for the West Sewer District facilities. Step 3 funding is for construction and the total estimated cost is $7,085,812. That includes the West District Sewer Treatment Plant, the lift stations, the force main from the present plant up to the new plant and the effluent line which will take the effluent from the plant to the San Jacinto River, as well as repair and renovation of the existing collec- tion system in the Lakewood area. This does not include the Brownwood area. There is a study underway to determine the most feasible method for repairing, renovating or doing whatever is necessary to provide satisfactory sanitary sewer service to the Brownwood area. That report is not complete. Councilwoman Wilbanks inquired if it would be possible after receipt of the report to add an addendum or addition to request for funding. Mr. Lanham explained that he believed the plan is to add an addendum to Step 2 Grant which is for the preparation of the plans and specifications. Then on Step 3, the City would submit a new application. In response to a question from Mayor Hutto, a representative with Langford Engineering Company stated that the force main would be of sufficient size to handle what is being handled now at the Lakewood Plant. 00612 -12 Minutes of the Regular Meeting - June 12, 1980 Mayor Hutto clarified by stating that once the Brownwood plant has been rehabilitated and all the effluent from Brownwood, along with the effluent from Lakewood is being pumped the force main would be of sufficient size to handle the effluent. Aar. Streeter stated that this was correct. Brownwood will only be mentioned in this Step 3 grant to the extent that the infiltration and flow that is presently being received from Brownwood is taken into consideration in Step 2 planning that has recently been completed. The State is aware that the City is conducting a study of the Brownwood system and the State has agreed that when this study is completed, to go back and take a look at amending the existing Step 2 grant to include plans and specifications for Brownwood. Councilwoman Wilbanks stated that she was very concerned that the City did not become bogged down on a funding techni- cality. Therefore, she wanted to be certain that communications with the State were open during this entire process. Mr.. Streeter stated that his company has been in contact with the State and have received more or less a tentative approval to amending the Step 2 grant. Possibly, once the Step 3 grant has been approved and construction is underway, the Step 3 grant may be amended. In response to a question from Council, TAr. Streeter stated that the Brownwood study should be completed within six weeks. After the study is presented to the Council, it will be presented to the State for approval which will take 30 days or more. Once the State approves the study and amends the City's present Step 2 grant, the consulting engineers will begin plans and specifi- cations. Therefore, realistically the City may be looking at 4 to 6 months before plans and specifications on Brownwood could be completed. Mayor Hutto inquired if the engineers are taking into account any new development along Bayway Drive which would be serviced by this system. Mr. Streeter responded that this consideration was being made only to the extent of handling whatever capacity is now available in the collection system along Bayway. Mayor Hutto expressed concern that the City may be under - planning. Mr. Streeter stated that he would have to do some research before he could answer that question, but under the EPA grant program, the City cannot provide an excess amount of capacity for future development. The Mayor inquired if the City could parti- cipate in excess capacity? Mr. Streeter responded that the City could participate in an oversized line. Mr. Streeter pointed out that when the system in Lakewood and hopefully Brownwood is rehabilitated, there will be opening up at that time capacity that is now not available in the system. Councilman Cannon pointed out that a great deal of infiltration will be eliminated, but Mayor Hutto stated that at the present time, there is no way to determine what is going directly to the bay. Jean Shepherd, a citizen of the Brownwood area, expressed the concern that the lift station may not be of sufficient size to handle effluent from Brownwood. The residents of the area are now making a door -to -door study of what is happening in Brownwood with regard to untreated sewerage. Thus far, the survey indi- cates that approximately 75% of the residents who have been surveyed have untreated sewerage running in their yards. The citizens of the area are concerned that the plans for the West District are proceeding without Brownwood being included. Airs. Shepherd stated that in two weeks the study will be completed to give the engineers an idea of what percentage of the Brownwood sewerage is actually pumped through the system. Mr. Lanham stated that the City's share is 25% and based on this estimated that would equal $1,771,000. Remaining in the 00612 -13 Minutes of the Regular Meeting - June 12, 1980 1970 Bond funds is $600,000 - $700,000; therefore, the City will need to acquire close to $1,000,000 to complete this project. There are several alternatives: (1) revenue sharing funds, (2) issue warrants, or (3) issue bonds. The City is under an en- forcement order to get that plant operational. There will be four contracts involved; therefore, the City could get the plant under construction by utilizing the money on hand since that is the part that will take the longest. As other phases are imple- mented, the City would need to determine how to acquire the necessary funding. Mr. Tom Pearce, a resident of Brownwood for eleven years, requested that Council table action on this item until the residents completed their study. Council assured ter. Pearce that Council was concerned with Brownwood and its problems. Council felt that to continue with plans as described earlier would afford the best possibility to have Brownwood ultimately included in Step 3 funding. Councilman Cannon moved to adopt the resolution, authorizing application for a Step 3 grant for West Sewer District funding; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None RESOLUTION NO. 738 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN AUTHO- RIZING APPLICATION FOR A STEP 3 GRANT FOR WEST SEWER DISTRICT FUNDING. Consider City Participation in Section 1362, Flood Insurance Program The Flood Insurance Program provides a Section 1362 which allows the federal government to acquire insured property which has been subjected to at least three floodings in a five -year period, provided the damage exceeds 25% of the value of the property. This is a volunteer program. The individual, in order to participate, must be covered by flood insurance. The local government's responsibility in this program is to take over and maintain the property in perpetuity as open space. The Adminis- tration developed costs that the City of Baytown would be expected to pay with regard to participate in this program. Costs were developed on the removal of five homes. Estimated demolition costs for removal of those five homes are $15,200. Legal fees would be $1,250. These cost figures are based on removal of all improvements, including removal of the house slabs, if any. The flood insurance agency representative has indicated that possibly $1,000,000 could be made available to Baytown for this program which would involve approximately 20 homes. Based on the esti- mated costs developed by the Administration, the estimated cost for removal of twenty homes would be approximately $60,000 - $65,000. Another thing that needs to be considered is that the land would be deeded over to the local government and must be maintained in perpetuity as open space. This could have an impact on what happens to the surrounding property. The City would own twenty lots in various parts of Brownwood which must be kept in a natural state in perpetuity. This could have an effect on the possible sale of property in Brownwood if several lots were involved. A prospective buyer would have to work around those lots deeded by the federal government to the City or attempt to have the restrictions lifted. Randy Strong, City Attorney, explained that the federal government does have the right to restrict land use to open space in perpetuity. Research to date has shown that cases involving the right of the federal government to restrict land use have been upheld, but the city attorney will research the matter further. 00612 -14 Minutes of the Regular Meeting - .June 12, 1980 Councilwoman Caffey stated that this seems to be a means by which Council could help twenty families. She inquired since this was a rather involved process, if Council would be inter- ested in holding a work session with a representative of the Federal Emergency Management Agency. Mr. Lanham stated that Mr. Greer with that agency has indicated that he would be willing to meet with Council in a work session before the next Council meeting. Mayor Hutto inquired if Mr. Greer had indicated if the federal government might be willing to grant a waiver on certain items that are of concern to Council. Dan Savage, Assistant City Manager, replied that when he had spoken with Mr. Greer, Mr. Greer had indicated that the guidelines that had been given to the Administration were draft guidelines and that certain items would be negotiable. However, from the federal government's point of view, one of the items that would not be negotiable would be the introduction in the future of some improvement that might pose another flood insurance risk. Mayor Hutto stated that he could understand that, but by requiring that the land be kept in its natural state in per- petuity would eliminate all possibility of collectively disposing of some or all of the property in Brownwood. Mr. Savage stated that in the conversations that the Administration has had with Mr. Greer, he had been very cooperative and willing to work with the City in any manner possible. Mayor Hutto also pointed out that the seller should have some obligation to furnish a valid deed and title to the prop- erty. This should not be an expense of the City. Mr. Savage stated that the federal regulations are written so that the federal government will not be responsible for those items. There is, by implication, the suggestion that if the seller does not cover those costs, then the City would be obligated. How- ever, this would be one of those negotiable points. Council set the work session for 5:30 p.m. on June 26. Consider Acceptance of Donation of Land in Linwood Park This is related somewhat to the previous item in that it is related to the question of whether the City wants to accept property for maintenance purposes. Also, there could be restric- tions imposed that could affect the future disposition of the property. The owner of fourteen lots in Linwood Park has offered these to the city for park purposes. This property is really not suitable for park purposes. There are three lots on one side of the street and eight on the other side. Also, the city has an existing park in the close proximity to this proposed park area. If accepted, the City would be accepting property for the purpose of providing maintenance. Those lots are being mowed approxi- mately five times a year and the neighbors would probably expect that schedule to be maintained. That is more often than the City MOWS. Another consideration is that there will probably be other such offers in the future. Councilman Cannon pointed out that during the period prior to the bond election to buy Brownwood out, the criticism that he heard was that citizens did not want to continue the maintenance involved with Brownwood as a park. If the property provides no advantage to the city for park purposes, then the city is simply solving a problem for the property owners. Council took no action on this item. Review Plans and Specifications for 1980 Sanitary Sewer SliDlinina and Authorize Advertisement for Bids Mr. Lanham stated that what is being proposed is to slipline 700 feet between Bruce and Colby Streets. There would be approxi- mately 20 taps needed. The estimated cost for this work is $18,000. There have been a number of cave -ins in this area. The 00612 -15 Minutes of the Regular Meeting - June 12, 1980 Administration recommended approval of plans and specifications and advertisement for bids. Councilman Johnson moved to approve the plans and speci- fications and authorization to advertise for bids; Councilman Simmons seconded the motion. In response to a question from Council, Ed Shackelford ex- plained that according to a sliplining study now in process, only approximately 5 - 10% of the entire system has been sliplined. The Step 1 work now in process in the Central and East Districts will provide more information on the future need for sliplining and the estimated cost. At that time, the City can make applica- tion for federal funds and decide where the local share will be acquired. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None Mayor Hutto stated that he felt the Council would not need an executive session and inquired if Council would be agreeable to establishing the terms of the Wrecker Committee as listed in the preface. Councilman Cannon moved to establish the terms of the Wrecker Committee as follows: Jack Kimmons, Robert Walton and Rex Couch for one year, and Bill Blake and V. K. Smith for two years. Councilwoman Caffey seconded the motion. The vote follows: Ayes: Council members Johnson, Simmons, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None Adjourn There being no further business to be transacted, the meeting was adjourned. P'' N41-a Eileen F. Hall, City Clerk TITLE: ANNUAL REPAIR MATERIALS CONTRACT B l D� Rns -A� - DATE �� -2 9 : 30 a . m. TEMI QTY � DESCRIPTION Four companies were mailed bids. GROSS TOTAL LESS DISC. NET T�TA L i r: +1�r;� \� CITY O F BAYTO �1/N BID TA BULATI OJV MITE SUPPL��O 'UNIT EX7EN0l =0 UNIT EXTENDED UNlT S1t.07 S 431.73 4.53 2,396.37 5.21 1,370.23 3.50 252.00 3.95 67•t5 17.15c 3,430.00 25.76c 2,009.28 3.10 124.Oo 1 day Sto,o80.7G \� ►`iI�7�f��`t�lill ANNUAL REPAIR MATERIALS CONTRACT t, 3g Rolls X15 Felt 2, 529 Sacks Masonry Cement 3, 263 Sacks Portland Cement 4, 72 Sacks Sackrete 5. 17 Sacks Lime 6. 20,000 Feet �" Rebar Steel 7• 7,800 Feet 5/8" Rebar Steel $, 40 Rolls Tie Wire for Rebar TOTAL a� DELIVERY A.R.O. c� +� � Prices firm for 90 days Four companies were mailed bids. GROSS TOTAL LESS DISC. NET T�TA L i r: +1�r;� \� CITY O F BAYTO �1/N BID TA BULATI OJV MITE SUPPL��O 'UNIT EX7EN0l =0 UNIT EXTENDED UNlT S1t.07 S 431.73 4.53 2,396.37 5.21 1,370.23 3.50 252.00 3.95 67•t5 17.15c 3,430.00 25.76c 2,009.28 3.10 124.Oo 1 day Sto,o80.7G \� ►`iI�7�f��`t�lill r� rn �u Q I""no r v m r_ C m D N tD C n rn d N O t W 0 a l< N -Im N p -D O CD M n N n r+ a _. m o a 3 rt N -, -- o- D N O O m N r+ 00 %.n 0 N V V O O O co mm V V7 N co N Vl O O W N O v, .a- ao 0 V O O :i- P. W O D 0 ED C rD O O� o (D a� R1 RI D v r n D 3 O Z - z z x � D 70 D r Q o n � m X v X :70 r o _ z -a o A n P. W O D 0 ED C rD O O�